Secretary jobs in Framingham, MA

Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived. Administrative Office Coordinator Full Time: Monday-Friday 9am-5pm Office Location: Brockton, MA Pay Rate: $20.50/hour OUR MISSION AND PERFORMANCE EXPECTATIONS The MENTOR Network is a mission-based organization dedicated to providing high quality services to those we serve. Therefore, to deliver on our mission, The Network expects every employee to perform his or her job first and foremost in accordance with the Company's mission. SUMMARY Coordinates administrative support for an office or region within a state, which may include coordination of building maintenance, office equipment, and purchasing. Supervises work flow of administrative staff under the direction of a manager or director. May also perform administrative duties such as scheduling, preparing correspondence, answering telephones, and filing. May also provide program operations support. ESSENTIAL JOB FUNCTIONS To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below: Supports Managers, Directors, Executives and Officers with daily administrative duties, including scheduling, travel planning, and routine correspondence. Coordinates work performed and plans, organizes, delineates and schedules duties and responsibilities of office or department staff. Provides backup support for administrative staff to cover phones and other duties as needed. Assures that appropriate training and continuing in-service training instruction is received by all assigned personnel as needed. Coordinates the administrative functions for the department such as billing, accounting, payroll and other related activities, as needed. Develops systems/reports which guide and support administrative operations, as needed. Assists in preparation and maintenance of contracts and contract proposals. Coordinates space planning, lease formalities and office automation. Coordinates operational matters as building maintenance/repair, office equipment and purchasing. Maintains and develops relationships with vendors, including getting quotes. Organizes, plans and attends department/program meetings, retreats, trainings and events, as required. May assist with Human Resource related tasks including interviewing, hiring, orientation, and training and performance evaluations, processing paperwork and maintaining employee records. Maintains databases such as the Network's Census system. Processes and maintains payroll and invoices/account payables for all disciplines within the office or department. Investigates all discrepancies and resolves all payroll problems. Performs timekeeper responsibilities for assigned employees as required. May act as central contact for disseminating information from departments, offices, states and regions Performs other related duties and activities as required. SUPERVISORY RESPONSIBILITIES None required. Minimum Knowledge and Skills required by the Job The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform the job: Education and Experience: Associates degree in related field preferred; High School Diploma required 1-2 years' experience in administrative support Microsoft Office proficiency Accounts Payable - 1+ years' experience Valid Driver's License - 1+ years (not including permit) Reliable Vehicle - registered/insured An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements. Certificates, Licenses, and Registrations: None required Other Skills and Abilities: None noted Other Requirements: Travel as needed Physical Requirements: Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. AMERICANS WITH DISABILITIES ACT STATEMENT External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodation to be determined on a case by case basis via the interactive process. Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.

Pay range: $15.50-$16 hourly About Us ADESA, a Carvana-owned company, currently operates in over 50 locations throughout the US. Our auto auctions some up to 200 acres, provide a wide array of vehicle services including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more. We work in a service industry and embrace a "we" versus "I" culture - help others, and they will help you. Our industry is fun, fast-paced, and competitive - and filled with the best people who are passionate about what they do. We're excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA! Role and Team Reporting to the Lot Manager or other designated manager, assist with the outside functions to support lot movements and general operations to support auction activities before, during, and after sale day. Responsibilities Assist in assuring vehicle inventory is in the proper designated areas of the lot or shops. Apply appropriate numbering and tagging for lot and shop identification Locate, number and move vehicles to designated area on the Lot Confirm vehicle mileage, make year and VIN Communicate with shop and operations teams to ensure an efficient flow of inventory from vehicle check in, inspections, shops and auction sale line until vehicle is checked out Assist with physical inventory on a periodic basis Use electronic devices to scan inventory and record movement of vehicles on property Flag vehicles, add final stickers, mark numbers on windshield and place on spot for the sale Take photos of vehicles as needed Track missing units and assist with locating vehicles for customers Use PC to look up vehicle information and update vehicle data May ensure arbitrated units are restocked into inventory and proper announcements are made May identify and add/verify vehicle announcements and reports are accurate for pre-sale May make basic vehicle diagnostic determinations to determine if a vehicle needs to be moved to the Mechanic Shop May operate gas dollies, lock out tools, or jump packs May coordinate a sale lane on sale day Any other duties assigned by the designated manager Skills and Attributes Team player who can collaborate well with multiple departments, customers and vendors Strong customer service skills Proven ability to multitask while maintaining attention to detail Proven ability to manage deliverables and metrics against aggressive targets and timelines Qualifications High School diploma or GED preferred Automotive/auction experience preferred Ability to work in a fast-paced environment Effective interpersonal skills Hardworking, motivated team player Must be 18 years of age and have a valid driver's license that meets the requirements Able to safely drive a variety of make/model/sizes of vehicles Excellent verbal and written communication skills Proficiency with computer systems and applications ADESA Benefits and Perks Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More! Other Requirements To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. The physical activity requirements of the position range from Light to Medium Physical Work. Constant - standing, watching, touching, listening, walking, talking Frequent - bending, stooping, kneeling, lifting, grasping, pushing, pulling Potential -running, jumping, yelling or other rapid or forceful movement in emergency situations Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions. Physical Working Conditions: This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. Legal Stuff Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship. ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories. Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Administrative Assistant (Arabic-Speaking) A leading healthcare organization is seeking a detail-oriented and service-driven Administrative Assistant to support international patients coming to the United States for medical care. This role is ideal for someone who excels in administrative operations, enjoys helping others, and can provide culturally sensitive support to individuals and families navigating their care journey. Key Responsibilities Serve as the primary point of contact for international patients, providing warm, professional customer service throughout their visit. Manage scheduling, appointment coordination, and logistical support to ensure a seamless experience. Assist with intake documentation, registration, and maintaining accurate patient records. Communicate frequently with patients, medical staff, and internal teams to relay updates and coordinate next steps. Support general administrative functions, including drafting correspondence, data entry, filing, and organizing materials. Provide culturally appropriate service and language support for Arabic-speaking patients and families. Qualifications Fluency in Arabic (verbal) and English (verbal and written) is required. Previous experience in administrative support, customer service, or patient services preferred; healthcare setting experience is a plus. Excellent communication skills with a strong focus on hospitality and professionalism. Highly organized, resourceful, and able to manage multiple priorities in a fast-paced environment. Proficient with common office software (Microsoft Office, scheduling systems, etc.). Ability to maintain discretion and handle sensitive information with care. Requirements Will be required to provide 5 reference contacts before offer stage. Will be required to prove Arabic verbal fluency before offer stage. **Quoted hourly range does not guarantee the final hourly offer. Offers will be determined by variables such as years of experience, education level, etc. by the client.** **This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. One will be provided to candidates that are invited to interview with the client.**

People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Wayne J. Griffin Electric, Inc. provides electrical and telecommunications contracting services to clients and communities across New England and in the Southeast. As we continue to grow and promote from within, we are looking for a full-time Administrative Assistant who would like to work as part of a dynamic team that provides critical support to our Project Management efforts. Responsibilities Include: Collaboration with internal departments to prepare, finalize and submit all written correspondence on behalf of our Project Management team Partnering with the Project Management Team to submit permits within the New England Area Maintaining accurate and up-to-date contact information in the central system and within letter templates. Occasional front desk support Must Haves: Exceptional written communication skills Strong attention to detail with the ability to proofread and ensure accuracy in correspondence Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines Previous experience in the construction industry is a plus Along with competitive compensation, Wayne J. Griffin Electric, Inc. offers a comprehensive benefits package including Blue Cross Blue Shield PPO (Medical, Dental & Vision), health and wellness programs, 401(k) with company contribution and up to $2,000 per year in tuition reimbursement. With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer.

Site: Brigham and Women's Faulkner Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Summary Under the supervision of the Nursing Director and as a member of the Unit Based Patient Care Team, the unit secretary performs a wide range of secretarial duties and coordinates unit/floor procedure to ensure professional and efficient operation of the department in providing quality patient care. Performs the following duties to support unit operations and coordination of resources including but not limited to, answering unit phones, collaborating with health care team members and other departments, scheduling patient tests and appointments, maintaining all medical records, initiating and tracking unit requests, coordinating discharges, transfers, and admissions proactively to assure efficient operation and management of resources on the unit. Greets patients arriving at the Emergency Department and may assist with sign in. Enters patient information into EPIC ASAP module. Provides directions and assistance to patients and visitors. Assures the practice of the Patient and Family Centered Care Model in an environment that exemplifies best practice. Performs other duties assigned as needed. Demonstrate the knowledge and skills necessary to provide indirect patient family centered care appropriate to the age of the patients served on assigned unit. Responsible for receiving visitors and responding to needs of patients and family members. Does this position require Patient Care? No Essential Functions -Provision of a Safe Environment - Assists in maintaining a safe environment and intervenes appropriately. - Identifies and/or initiates appropriate follow up for any safety issue. -Service - Ensures patient and family member's needs and expectations are met in a timely and caring manner. - Maintains the I.C.A. R. E. standards with focus on communication, appearance and respect. - Works collaboratively as a member of the Patient Care Team and takes a proactive role in ensuring the smooth and efficient operation of the unit. -Organizational Ethics - Maintains and promotes the mission and values of the organization. - Maintains confidentiality of all patient information - Respects and supports a culturally diverse staff and patient population. - Utilizes the proper procedures address patient or family's concerns by notifying the Nursing Director/supervisor or clinical leader. -Management of Resources/supplies and unit based needs - Monitors and distributes unit and clerical supplies as directed by the Nursing Director to assure par levels required of efficient operations. - Maintains work area and off ice equipment in neat and functioning order. - Initiates and tracks appropriate Facilities, Bio Med, Housekeeping, and IT related problems/replacements/ requests or work orders. - Notifies Biomed department of malfunctioning equipment and arranges repair requests and for the equipment to be returned to the department. - Assists Nursing Director to manage and facilitate unit projects. - Acts as a liaison and assists in problem solving with ancillary services and all other departments which provide services or have an effect on unit activities. -Management of Information - Answers, coordinates and manages all phone calls to the unit in consultation with the charge nurse. Takes accurate messages and ensures their delivery to the appropriate staff in a timely and professional manner. Places pages and phone calls upon request of clinical staff. - Participates in shift to shift handoff communication by giving or receiving hand of report to/from the incoming/outgoing unit secretary and charge RN. - Coordinates and notifies appropriate staff regarding all paperwork coming onto the unit including fax referrals. - Maintains all patient medical records per hospital policies and procedures in a neat and orderly manner; properly label each page and file testing results and other information in individual medical records accurately and in a timely manner. - Monitors and informs staff of patient diagnostic tests, appointments, and consults upon the direction of physician or RN. - Coordinates logistics of patient discharge including transportation and paperwork, etc. - Performs clerical duties to admit, transfer, and discharge patients with the use of bed management system. Make certain that the patient record/chart, patient labels, and other pertinent information accompany the patient on transfers. - Copies patient charts and other materials as requested. - Utilizes Epic system to: access and update administrative data screens, to enter transport requests, and print specimen labels. - Requests and maintains old medical records as needed. - Communicates with healthcare team members via VOCERA communication device. - Performs all other duties as assigned -Collaborative Interdisciplinary Care - Interacts with all members of health care team to provide interdisciplinary patient family centered care. - Answers and communicates patient request to appropriate clinical staff . - Provides clerical support to unit staff as needed. -Patient/Family Education - Receives and orients visitors to unit/department in a professional manner, projecting a positive public image with use of the C.A.R.E. standards. - Provides all patients and families with basic information for unit operation. -Competency - Maintains compliance with hospital, unit secretary specific competencies. - Identifies and actively seeks out unit and/or service-related continuing education classes. - Orients or precepts new personnel as assigned and acts as a resource for other professionals, patients, and significant others on the unit. - Responds to staffing needs of the healthcare team. - Attends staff meetings and/or read staff meeting minutes to keep current with unit and organizational updates or changes. - Attends the annual Safety Fair. -Quality Improvement - Understands unit specific quality indicators. - Participates in Quality Improvement Projects and Committees as directed by the Nursing Director. -Patient Care - Responds to patient and family care by answering telephone calls in a timely manner. - Coordinates patient communication through a variety of general reception and clerical duties. -ED Greeter - Greets, directs and assists all patients and visitors as they arrive. - Facilitate the patient sign in process. - Enters the patient sign in information into the Epic system. - Notify the triage nurse of patient arrival. - Protects patient confidential information at all times. - Directs visitor, patients, and hospital staff to appropriate destination politely, accurately and clearly to ensure minimal confusion. - Enacts all emergency procedures as stated in policy and procedures. - Monitors waiting room activities and facilitates interactions and communication with ED liaison as appropriate. - Communicates effectively and establishes good rapport with all levels of personnel, i.e.: nurses, physicians, other clinical staff, administration and volunteers. - Assists triage nurse and registration staff as requested. Qualifications Education High School Diploma or Equivalent required and Associate's Degree preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience 2+ years of experience in medical, customer service setting preferred Knowledge, Skills and Abilities - Staff adheres to all I C.A.R.E. Standards. - Knowledge of medical terminology preferred. - Computer knowledge of Microsoft Office preferred. - Excellent interpersonal skills to interact effectively with patients, visitors, and hospital personnel. - The ability to work as a team member, promoting a caring and collegial attitude toward fellow employees. - The ability to work under stressful conditions, adapting to the changing pace on the unit, frequent interruptions, emergencies, and acutely ill patients. - Ability to work independently, with well developed organizational skills in order to prioritize tasks. - Demonstrated verbal and written communication skills to effectively interact with staff through voice mail, e-mail, etc. - Demonstration of flexibility and willingness to adapt to diverse role as a member of the unit based patient care team. - Must be able to demonstrate the knowledge and skills necessary to provide indirect care appropriate to the age of the patients served on his/her assigned unit. - The age of patients on this unit range from Adolescent to Geriatric. - Ability to sit and/or stand for an extended period of time. - Ability to assist lifting and carrying up to 20 lbs. - Ability to assist with the transportation of patients on and off the pod. - Demonstrated customer service skills. Additional Job Details (if applicable) Physical Requirements Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Remote Type Onsite Work Location 1133 Centre Street Scheduled Weekly Hours 0 Employee Type Per Diem Work Shift Rotating (United States of America) Pay Range $18.44 - $27.39/Hourly Grade SF1125 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: Brigham and Women's Faulkner Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Boston Office. The Position Wilson Elser's Boston office is currently seeking a Legal Secretary to join a leading litigation team Key Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings in both state and federal courts Open new matters Document management and organization and saving to networks Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Familiarity with Dropbox and working with large files is a plus. Qualifications 3+ years Litigation experience, familiarity with insurance defense a plus Familiarity with court procedures and e-filings in Massachusetts and/or New Hampshire Ability to work independently as well as in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent attention to detail with ability to multitask Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft 365 (Word, Outlook, Excel) Strong written and verbal communication skills A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $70,000 - $80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Make a Lasting Impact-Join the Pathways Family Resources Team! We are a mission-driven organization dedicated not only to nurturing young children and families, but also to fostering the growth and success of our employees. We are currently seeking an Administrative Support Specialist who is passionate about supporting and empowering colleagues and families and inspired by the opportunity to make a meaningful difference in the lives of members of our vibrant and diverse community. Why Join Pathways? When you join our team, you're joining a supportive community that offers: Access to professional development and training Career advancement opportunities within the organization A collaborative and inclusive work environment grounded in our core values: Respect, Trust, Collaboration, and Opportunity About the Role: Location - Salem, MA Start date: September 1, 2025 Schedule - this position is scheduled for 20 hours per week (hours subject to change based on the needs of the Center) Scheduled hours are based on need of the program. Typical Hours (may require participation in events outside regular business hours to be scheduled ahead) Monday: 9-1 Tuesday: 10:30-2:30 Wednesday: 9-1 Thursday: 9-1 Friday 9-1 Rate - $19-23 per hour based on education and experience, this position is eligible for a bilingual language stipend. WHAT WILL YOU DO? (not a complete list) · Professionally managing incoming calls from families, professionals, and other agencies to caringly connect them with the resource(s) they seek. · Will use bilingual skills regularly and with frequency with families within their department/role. Regular and frequent use is at least 20% of regularly scheduled hours. · Maintaining a high level of confidentiality with regard to client information. · Fulfilling receptionist and general clerical duties to include, but are not limited to, answering phones, photocopying, mail processing, filing and office organization. · Support special projects as assigned. · Organize and recruit for upcoming program options to include: family events, playgroups, workshops and parent education programs. WHAT DO YOU NEED? · High school diploma or equivalent required; associate's degree or some college coursework in a related field preferred · Minimum of one year of administrative or clerical experience, preferably in a social services, education, or nonprofit environment · Excellent organizational, time management, and communication skills · Ability to interact respectfully and effectively with families from diverse backgrounds · Functionally fluent in a language that is represented and needed within the program/role Other Requirements: · Successfully complete a pre-employment physical, provide verification of immunization to Head Start vaccine mandate. · Maintain licensor background check requirements · Possess valid MA driver's license and proof of auto insurance, dependable vehicle and acceptable driving record WHAT DO WE OFFER? · Internal growth! We often hire from within to help our employees reach their greatest potential · On-going training and Professional Development provided free of charge · Retirement Plans such as 401 (K) and ROTH - with employer match upon meeting eligibility and vesting requirements Pathways for Children provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Public Relations Administrative Support Assistant Mystic Valley Regional Charter School | Malden, MA About the Role The Public Relations Administrative Support Assistant plays a vital role in supporting the admissions and enrollment process for K-8 families at Mystic Valley Regional Charter School. Serving as a primary point of contact for newly admitted students, the Assistant ensures a smooth transition from lottery through the first day of school, while maintaining the accuracy, security, and compliance of student records. This role combines family-facing communication with behind-the-scenes data management and requires a professional, detail-oriented individual who can build strong relationships with families while upholding compliance and operational excellence. Working closely with the Public Relations Manager and school leadership, the Assistant manages the enrollment pipeline, backfills open seats, coordinates screenings, oversees annual re-registration, and supports compliance and reporting requirements. Key Responsibilities Enrollment & Family Engagement Serve as a welcoming, professional point of contact for families throughout the admissions process. Collaborate across departments to align recruitment, enrollment, and retention goals. Support lottery setup, execution, and post-lottery communications. Coordinate family information sessions, orientations, and screenings. Assist families with creating and accessing PowerSchool Parent Login accounts. Admissions, Lottery & Waitlist Management Manage all aspects of student registration, documentation collection, and residency verification. Verify enrollment packets, eligibility, screenings, and documentation completeness. Maintain and act on the waitlist to ensure timely, compliant backfilling of open seats. Process offers, enrollment forms, declines, and withdrawals. Prepare and distribute family communications, including offer letters and deadlines. Student Records & Data Management Enter and maintain student information for new, current, and former students in PowerSchool. Coordinate with families to collect and track missing documentation. Fulfill approved student records requests Support teachers, parents, and students with registration and withdrawal needs. Compliance & Operations Assist with audits, accountability measures, and operational reporting. Support administrative projects and initiatives related to recruitment and enrollment. Perform related tasks as assigned by school leadership, consistent with policies and practices. Qualifications Bachelor's degree. 1-3 years of administrative experience. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite and Outlook. High standards for accuracy, confidentiality, and organizational diligence. Professional appearance and demeanor. Key Skills & Attributes Detail-oriented and proactive problem solver. Strong ability to set priorities and exercise sound judgment. Flexible and collaborative teammate, with the ability to work independently. Adaptable to shifting priorities and deadlines. Compensation & Benefits Competitive salary, commensurate with experience. Comprehensive benefits package, including health, retirement, and paid time off. About Mystic Valley Regional Charter School Founded in 1998, Mystic Valley Regional Charter School (MVRCS) is a public K-12 charter school located in Malden, Massachusetts, serving more than 1,750 students across three campuses. The school draws students primarily from Everett, Malden, Medford, Melrose, Stoneham, and Wakefield. MVRCS students wear uniforms, attend school for 200 days each year, and benefit from an extended school day (8:00 AM - 3:30 PM), providing more instructional time than traditional public schools. As a result, Mystic Valley consistently ranks among the top public schools in Massachusetts and nationally, with graduates excelling in post-secondary education and beyond.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required * Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant * Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.) * Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders * Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings * Establishes and maintains filing and records, in both hard copy and electronic formats. * Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required * Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results * Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools * Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents * Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff * Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters * Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies: * Proficiency with rules for court document filings * Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence * Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs * Strong attention to detail, organizational skills and ability to manage time effectively * Excellent interpersonal skills, communication skills and the ability to collaborate well in a team * Position also requires the ability to work under pressure to meet strict deadlines Qualifications: * Bachelor's Degree or equivalent experience preferred * Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant * Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing * Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Email: [email protected] #CJ $70,000 - $80,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Boston Office. The Position Wilson Elser's Boston office is currently seeking a Legal Secretary to join a leading litigation team Key Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings in both state and federal courts Open new matters Document management and organization and saving to networks Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Familiarity with Dropbox and working with large files is a plus. Qualifications 3+ years Litigation experience, familiarity with insurance defense a plus Familiarity with court procedures and e-filings in Massachusetts and/or New Hampshire Ability to work independently as well as in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent attention to detail with ability to multitask Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft 365 (Word, Outlook, Excel) Strong written and verbal communication skills A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $70,000-$80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Job Description This is a full time 40 hour a week position. Monday-Friday 8:00am-4:30pm. This position is mainly remote but applicants must live within commuting distance to MSPCA- Angell Boston as it may require intermittent onsite training and work. As a member of our Communication Center at Angell Animal Medical Center, the Surgery Secretary expedites communication between clients and Angell departments in a helpful, respectful, and comprehensive manner. This position works in tandem with another Surgery Secretary who works the same business hours. The Surgery Secretary is positioned as the administrative arm of our Surgery Department for our clients and referring community. The person in this position has the potential to have a profound impact on both patient care and our relationships with our clients and referring veterinarians In this position you would be responsible for; phone calls and booking appointments, conveying detailed information regarding patient status, doctors' reports/updates and instructions, providing effective delivery of client and patient surgical communication and care, as well as other hospital and MSPCA services. We are looking for applicants who demonstrate excellent judgment and decision-making skills with the ability to triage client calls and determining the appropriate response in an efficient yet compassionate manner. Applicants should be able to work efficiently and accurately while maintaining a positive and enthusiastic attitude. Traits needed to excel in this position include strong communication skills (written, listening, and verbal), sustained attention to detail, independent problem solving skills, and the ability to convey empathy for our clients and the animals in our care. Please detail your animal care experience in your cover letter. The surgery department is a very client-oriented specialty of veterinary medicine. If you would like a position where each work day you are an important part of an amazing team and will make a difference in the quality of life of our patients and clients this may be the type of career you are seeking. COMPENSATION: Starting $20-$22/hr Please note that candidates with additional experience or credentials may be eligible for compensation aligned with their qualifications OUR BENEFITS Angell Animal Medical Center, founded in 1915, is recognized internationally as a leader in animal medicine and has the reputation as one of the finest veterinary teaching hospitals in North America. Angell serves the greater Boston and scenic New England area as a primary care facility, a 24-hour emergency hospital, and as a tertiary referral center. MSPCA/Angell has an outstanding compensation package including health, dental and life insurance, matched 403(b) retirement plan, tuition reimbursement, paid holidays, sick, and vacation time, generous employee discounts for pet health care and pet food, and free onsite parking!

This is a full time 40 hour a week position. Monday-Friday 8:00am-4:30pm. This position is mainly remote but applicants must live within commuting distance to MSPCA- Angell Boston as it may require intermittent onsite training and work. As a member of our Communication Center at Angell Animal Medical Center, the Surgery Secretary expedites communication between clients and Angell departments in a helpful, respectful, and comprehensive manner. This position works in tandem with another Surgery Secretary who works the same business hours. The Surgery Secretary is positioned as the administrative arm of our Surgery Department for our clients and referring community. The person in this position has the potential to have a profound impact on both patient care and our relationships with our clients and referring veterinarians In this position you would be responsible for; phone calls and booking appointments, conveying detailed information regarding patient status, doctors' reports/updates and instructions, providing effective delivery of client and patient surgical communication and care, as well as other hospital and MSPCA services. We are looking for applicants who demonstrate excellent judgment and decision-making skills with the ability to triage client calls and determining the appropriate response in an efficient yet compassionate manner. Applicants should be able to work efficiently and accurately while maintaining a positive and enthusiastic attitude. Traits needed to excel in this position include strong communication skills (written, listening, and verbal), sustained attention to detail, independent problem solving skills, and the ability to convey empathy for our clients and the animals in our care. Please detail your animal care experience in your cover letter. The surgery department is a very client-oriented specialty of veterinary medicine. If you would like a position where each work day you are an important part of an amazing team and will make a difference in the quality of life of our patients and clients this may be the type of career you are seeking. COMPENSATION: Starting $20-$22/hr Please note that candidates with additional experience or credentials may be eligible for compensation aligned with their qualifications OUR BENEFITS Angell Animal Medical Center, founded in 1915, is recognized internationally as a leader in animal medicine and has the reputation as one of the finest veterinary teaching hospitals in North America. Angell serves the greater Boston and scenic New England area as a primary care facility, a 24-hour emergency hospital, and as a tertiary referral center. MSPCA/Angell has an outstanding compensation package including health, dental and life insurance, matched 403(b) retirement plan, tuition reimbursement, paid holidays, sick, and vacation time, generous employee discounts for pet health care and pet food, and free onsite parking!

McBride Consulting as an exciting opportunity for a Senior Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Digital Directorate (AFLCMC/HB). The Air Force Program Execution Office for PEO Digital (AFPEO/HB) has the collective Air Force Materiel Command (AFMC) mission responsibility to manage and execute the modernization, development, testing, production, fielding, and sustainment of the PEO Digital portfolio, which includes over 130 programs for the United States Air Force (USAF) and foreign allies. AFLCMC/PEO Digital Directorate is headquartered at Hanscom Air Force Base, MA with geographically separated operating units CONUS and OCONUS. This is a full time position located Hanscom Air Force Base, MA. Responsibilities Duties include, but not limited to: Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate Monitors progress toward accomplishment of various taskings and initiatives. Provides support by supplying the information and background for the preparation of program events Drafts documents for the approval and signature of leadership Disseminates program policy and specific initiative guidance for members of the organization Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution Prepare correspondence, reports, papers and briefings IAW applicable policies and templates Maintain appointment calendars and conference room schedules Answer telephones, forward messages, and provide responses to routine queries Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspenses, and responses Provide inputs and recommendations regarding administrative and office management processes and procedures Assist with preparation of and updates to program office file management documents Prepare agendas, reports and briefings for staff meetings Assist Government with management of organization's workflow. Requirements Minimum Required Qualifications: Citizenship: Must be a US citizen Clearance: Must have and be able to maintain an active Secret security clearance Years' Experience: Bachelor's or Master's Degree in a related field and at least ten years of experience in the respective technical / professional discipline being performed, five of which must be in the DoD OR Fifteen years of directly related experience with proper certifications Additional Information: Location: Hanscom AFB Travel: 10% Benefits 401(k) Dental insurance Health insurance Life insurance Paid time off Professional development assistance Referral program Vision insurance

SourcePro Search has a fantastic opportunity for a top-notch Patent Prosecution Legal Assistant, for the Boston office of a leading global firm. The ideal candidate has: a Bachelor's degree and 4+ years of patent prosecution experience in a mid to large sized law firm. This role offers an excellent compensation and benefits package.****************************

The Program for Language Equity and the Khan Lab, led by Dr. Alisa Khan, MD, MPH within the Division of General Pediatrics, is seeking an enthusiastic and hardworking Administrative Associate. This role will primarily focus on scheduling appointments and meetings, managing calendars, and handling various administrative tasks to ensure smooth operations within the program and the lab. Key responsibilities will include submitting and processing invoices, arranging travel details and bookings, and preparing for events. Program for Language Equity and Khan Lab. Key Responsibilities: * Schedule appointments and meetings and maintain personal calendars for physician(s)/supervisor(s). Reserve meeting locations, order supplies and equipment, and prepare meeting agenda and other materials. Prepare travel arrangements as necessary. Assist in organizing and scheduling conferences, seminars, and other department-sponsored programs or events, by receiving and recording registration forms and fees, ordering supplies and services. * Maintain and update social media including website editing for both the Program for Language Equity and the Khan Lab including graphics and embedding images and links. * Provide administrative support for Dr. Khan's various clinical trials and Program for Language Equity, including organizing meetings and assisting with trial logistics. * Process and submit reimbursements for various invoices and adds new vendors to the system, ensuring compliance with lab policies. * Assist supervisor with special projects and preparation of complex reports and documents. Collect and compile information from diverse sources, perform calculations, create charts, graphs, and spreadsheets. * Prepare, route, and track routine administrative forms and documents. Route materials for required authorizations and monitor receipt by final destination. Communicate with other hospital departments to resolve delays and errors. * Transcribe and type correspondence, forms, reports, manuscripts, and other materials involving complex scientific, technical, and/or specialized terminology from recorded dictation, shorthand, or rough draft. Prepare documents requiring stylized formats and lettering or graphics using specialized commercial software, such as desktop publishing or graphics packages. Proofread and edit materials for grammar, punctuation, and spelling. * Maintain departmental files, records, and databases. Enter information from source documents into computer databases and/or spreadsheets, compiling, printing, and distributing periodic reports, mailing labels, and other information as needed. Maintain department/office library of reference books, journals, slides, films, and other materials. * Monitor and maintain office equipment and supply inventory. Receive and reconcile supply orders and invoices, identifying and resolving delays, billing errors, or discrepancies. Communicate with hospital support service departments to request services needed. Minimum Qualifications Education: * High School Diploma/ GED; a bachelor's degree is strongly preferred. Experience: * 1 year of relevant experience. * An in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his/her functions and services. Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork. The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys. This critical team member will have strong skills in both legal and administrative support. This is a full-time position, 4 days in office with 1 day remote. The focus of the legal assistant support function includes drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), calendar maintenance, managing attorney expenses, submitting invoices, and coordinating travel arrangements. Essential Functions Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve success Provide support for 4-5 attorneys in employment law matters and backup support as needed Interact with internal departments, outside agencies, vendors and clients. Draft/revise/proofread correspondence, pleadings, documents and other documents as directed Handle a wide variety of complex and confidential time-sensitive material Work with appropriate teams to complete conflict checks and open new client engagements as requested and maintain docketing for litigation attorneys Maintain calendars, CLE, reports and time records Coordinate travel arrangements as needed; assist with expense reimbursement. Various office and client filings Other office administrative functions as needed Qualifications/Skills Required At least 1-year recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus Familiarity with state and federal rules and procedures Must have a solid understanding of technical legal terminology as well as experience with electronic court filings Experienced with trial preparation and briefs Strong verbal and written communication skills, as well as excellent proofreading skills Responsive to deadlines, balance workload and take initiative Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint Experience with law firm software including billing, expenses, document management, etc. is a plus Strong interpersonal skills and ability to work well in a cooperative office environment within a large firm, and communicate with attorneys and support staff on every level Must be well organized and detail oriented Punctual with excellent attendance Educational Requirements High School diploma or equivalent required 4-year college degree preferred We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Job Description Law Office of Stephen J. Dennis is looking for a full time Legal secretary to join our team-- in downtown Providence. We are seeking for a full-time legal secretary, whose detail oriented, dependable and acquires proficient analytical skills. The fast-paced law office needs an individual who has the ability to work independently, multi-task and demonstrate excellent attention to details. An ideal employee will have prior legal experience, thus the salary is based upon comprehension of the position and such involved skills. If interested, please submit your resume with a cover sheet that includes your desired salary. Requirements: 1-2 years of experience in law (preferred) Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Familiarity with office equipment (i.e. printers, fax machines) Proficiency in Microsoft Office Benefits: Dental & Health Insurance Paid time off Retirement plan Paid parking Schedule: First Shift (Monday to Friday) Education: High school or equivalent (preferred) Work Location: In person Powered by JazzHR f0tvCqO3qa

Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle-client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 36 states nationwide. Collectively, we are a resource of experienced trial attorneys providing creative and responsive service. Our Providence office is growing and actively seeking a Legal Secretary interested in growing their career among our team of staff and attorneys, who value and foster open and honest communication, and act with integrity and professionalism. Litchfield Cavo offers a competitive compensation plan and an excellent benefits package in a dynamic work environment that provides substantial opportunities for professional development. SKILLS and ABILITIES The following are representative of the knowledge, skill or ability the candidate must possess or demonstrate to succeed under the direction of the partner(s): · experienced in the area of general liability defense work · demonstrated knowledge of electronic filing requirements of state and federal courts in RI; · experience supporting attorneys who produce a large volume of work; · ability to consistently produce and deliver quality work products; · demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment; · organize, prioritize and implement tasks with strong attention to detail; · work proactively, independently and as part of a team; · provide clear written and verbal communications; · maintain professional demeanor and a positive attitude with attorneys, colleagues and vendors as needed; · demonstrate proficiency with MS Office including Word, Excel, Outlook and PDF maker (Nuance or Adobe Pro); demonstrated efficiency navigating the internet; · iManage document management experience a plus; · normal admin duties such as opening files, keeping files in order, drafting documents, expense reports, etc. · familiar with keeping attorney's calendar, docketing court dates, etc. Click link to apply or email your resume and two professional supervisory references to **************************. Our Firm provides current technology, ongoing training, experienced support staff and full-time IT and marketing departments. Litchfield Cavo LLP supports and encourages workforce diversity. We are an equal opportunity employer and provide equal opportunity to qualified individuals regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.