Secretary jobs in Gastonia, NC

Job Title: Administrative Assistant Schedule: Monday-Friday, 8:00 AM - 5:00 PM (On-site) About the Role We are looking for a proactive Administrative Assistant to join our Charlotte office. This position plays a key role in supporting daily operations, ensuring smooth administrative processes, and delivering exceptional customer service. Key Responsibilities Perform general administrative tasks, including scheduling, filing, and document management Assist with accounting duties such as invoicing, expense tracking, and data entry Serve as a primary point of contact for customer inquiries and provide excellent service Coordinate internal communications and support project-related activities Maintain accurate records and ensure compliance with company procedures Qualifications Previous experience in administrative and accounting duties Strong organizational skills and attention to detail Excellent verbal and written communication skills Customer service-oriented with the ability to build positive relationships Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Work Environment This is an in-office position requiring presence Monday through Friday from 8:00 AM to 5:00 PM.

Part-Time, Non-Exempt (20 hours per week; occasional increase up to 30 hours with prior approval) Boiling Springs, North Carolina Gardner-Webb University invites applications for a part-time Academic Administrative Associate to serve in the Gayle Bolt Price School of Graduate Studies. This position plays an essential role in supporting graduate enrollment, admissions, and student services, contributing directly to the university's mission of providing meaningful academic experiences and excellent student support. Primary Responsibilities · Manage graduate admissions processes for the College of Education and Accelerated Master's programs, including: o Verifying admissions requirements and processing conditional/provisional acceptances o Preparing and sending decision letters o Communicating with applicants, faculty, and Graduate Admissions staff · Coordinate registration and onboarding for newly admitted graduate students · Provide exceptional customer service through timely and accurate communication · Respond to email inquiries · Oversee coordination of off-site facilities, including scheduling and faculty access · Create and maintain reports for program leadership and accreditation purposes · Support the Dean of Graduate Studies as needed · Participate in Graduate Admissions and enrollment meetings Required Qualifications · Proficiency in Microsoft Office (Word, Excel, Outlook) · Comfort learning data systems such as Banner, Slate, and Crystal Reports · Strong written and verbal communication skills · Excellent organizational ability, attention to detail, and commitment to service · Ability to manage multiple priorities and meet deadlines · Commitment to confidentiality and professional discretion Interested candidates should complete the application and submit a cover letter, résumé, and contact information for three professional references with their submission. Gardner-Webb University (gardner-webb.edu) is a coeducational, residential, private, historically Baptist, Christian institution, located in Boiling Springs, North Carolina with easy access to Charlotte, Asheville, and Greenville-Spartanburg. The University offers 80+ undergraduate and graduate degree programs to approximately 3,000 students. GWU is a Carnegie-classified Doctoral/Professional University. In 2023, Gardner-Webb was home to students from 93 counties in North Carolina, 44 US states, and 43 foreign countries. GWU is a NCAA Division I institution with 22 athletic teams and 460 student-athletes.

Definition An employee in this class performs journey-level administrative and clerical support duties in an administrative office or in a school in one or more of the following responsibility areas; serving as a support secretary at the schools sometimes in a lead worker capacity, or serving as a journey-level secretary in a central office or auxiliary function. Work is differentiated from level one because of the variety of tasks, the knowledge and skills required, the range and scope of contacts, and the independence of action. Work requires a broader understanding of office operations, but once learned, the tasks are performed independently. Unusual situations or precedent-setting situations are referred to higher-level supervisors. Duties and Responsibilities • Maintains files of general records, data files, documents, correspondence, forms, index cards, reports, and other materials; posts information to departmental records according to standard procedures. • Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; performs routine clerical and typing duties. • Makes arithmetic calculations manually or by use of a calculator according to established methods. • Transcribes information onto forms, processes letters, memoranda, reports, tabulations, statements, various card records, and other materials from rough drafts or detailed instructions. • Resolves problems of medium difficulty with little assistance. • Occasionally develops or revises procedures for non-complex work. • Completes forms, permits, notices, or form letters with designated or routine information. • Processes, sorts, checks for accuracy, and files applications, purchase requisitions, travel expenses, incoming and outgoing mail and other routine documents in accordance with established systems; maintains receipt books and routine office records relating to accounts, inventories, payrolls, and statements related to these records. • Operates copying machines, adding machines, personal computers, and other office equipment. • Receives standardized reports and compiles data into summary or consolidated form. • Performs a variety of minor administrative tasks in relieving a supervisor of office details. • May assist the public at a counter, giving information and answering questions regarding school programs. • Performs duties with limited supervision. • Performs related work as required. Knowledge, Skills, and Abilities • General knowledge of the operations of the school. • General knowledge and ability to use correct grammar, spelling, and vocabulary. • Knowledge of office practices and procedures. • General knowledge of elementary arithmetic. • General knowledge of common word processing, spreadsheet, and file maintenance programs. • General knowledge of the principles of organization and administration. • Ability to transcribe information and to prepare standardized forms, letters, and reports from that information. • Ability to operate common office machines. • Ability to process documents such as purchase orders, invoices, etc. • Ability to sort and distribute documents. • Ability to maintain complete and accurate records and to develop standard reports from those records. • Ability to file records and reports in proper sequential order. • Ability to maintain confidentiality. • Ability to respond to questions based on considerable knowledge of the department. • Ability to understand and follow oral and written instructions. • Ability to type accurately at a moderate rate of speed. • Ability to establish and maintain effective working relationships with supervisors, students, parents, coworkers, and the general public. • Ability to adhere to all policies, procedures, and ethical practices of the North Carolina Testing and Accountability program. Physical Requirements • Must be able to exert up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly. • Requires climbing, stooping, kneeling, crouching, hearing, reaching, standing, lifting, walking, grasping, and talking. • Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving the nature of sounds by ear.). • Must possess the visual acuity to prepare data, work with record processes, and do extensive reading and research. • Must be physically able to operate a variety of equipment including computers, copiers, etc. Minimum Education and Experience • Minimum high school graduate or equivalent; Associate's degree, preferred. • Minimum of two years post-secondary business/office education preferred. • Knowledge of AS400 database preferred. • Minimum of three years of office experience involving public contact; school setting preferred. • Computer skills required (demonstration may be required if interviewed). This Position Reports Directly to: Principal Salary: Grade 57 (Entry Level) Classification: Non-Exempt Disclaimer The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees for this job.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Overview of the Position: Manages diverse administrative functions for a large, complex department / business unit. Responsibilities include: • Administrative support including telephone, screen email, copy/faxing/filing, meeting preparation, distribution group and organizational chart management, office supplies, etc. • Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; • Coordinates schedules for corporate level executives (scheduling and re-scheduling meetings/appointments, preparing/gathering presentation materials, travel etc.) • Performs travel reservations, including International/Visa requirements, and process travel/expenses • Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive • May be involved in exposure to sensitive information, and must use considerable tact, diplomacy and judgment • Event Management, including Town Halls and misc. events • Other Ad Hoc business requests / activities as necessary Qualifications Required: • 2-5+ years of experience as an Executive Assistant • Calendar and meeting management • Excellent communication skills. Ability to manage multiple phone calls in a professional manner • The ability to interact effectively within a multi-disciplined team, across multiple locations and to interact with senior level executive audience. • Significant time management, organization, multi-tasking, attention to detail, and prioritization skills • Strong computer proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio) • Proactive and anticipatory work ethic • Flexibility in work schedule, to begin day early and/or finish late, availability on as-needed basis • Ability to take on new responsibilities and work effectively under pressure and time constraints • Familiarity with travel reservation process and systems Desired: • Executive-level support and/or support for multiple executives • Advanced administrative and analytical skills. • Business Support experience • Financial services support experience • Intellectually curious Additional Information CzariaAbaloyan ************/********************************

Gray is looking to add an Administrative Assistant to their Charlotte, NC office! Responsibilities Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray Qualifications Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Charlotte office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. What we expect… (Essential Functions) Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager. Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files. Coordinate the submittal and shop drawing process with project team. Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files Coordinate proposal and bid package information and coordination of document release. Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes. Write Purchase Order Requisitions for manager approval and processing. Coordinate the archiving of project files. Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable. May assist with writing Subcontract Change Orders and coordinating payment of invoices. Participate in the pool of candidates for receptionist backup. Performs other related duties as assigned. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

NO CHARLOTTE RESIDENTS WILL BE CONSIDERED A Rock Hill, SC law firm seeks a "TOP NOTCH" bilingual Spanish legal receptionist/secretary to support their office paralegals and attorneys, as well as, handle all receptionist and office clerical duties. QUALIFICATIONS: MUST have receptionist experience in a law firm setting. MUST be bilingual Spanish Good data entry and computer skills. Proficient in Microsoft office. Switchboard, copier, scanner and computer experience. Excellent typing skills. _ A typing test will be given._ Dictation is a plus. Able to pass a drug test. RESPONSIBILITIES: Receives and routes telephone calls via multi-line phone system, communicating with professionalism, respectfulness and tact. Greets clients and visitors and contacts appropriate individual or directs them to proper conference area. Schedules use of conference rooms. Records trial calendar information, and disseminates appropriate information throughout firm. Maintains neatness of reception area and conference rooms. Monitors the proper function of switchboard equipment and notifies appropriate contacts of problems. Trains new staff on standard front desk procedure and operation of switchboard. Performs administrative functions relating to filing, mailings, data entry, and document production on an as-needed basis. Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. This is a FULL TIME position...8:00 a.m. to 5:00 p.m. ************************************** QUALIFIED CANDIDATES PLEASE FORWARD RESUME

Compensation: $65,000 Job Overview - Administrative Assistant - 33968 We're seeking a highly organized, tech-savvy Administrative Assistant/Receptionist to support day-to-day office operations and serve as a welcoming first point of contact for visitors and callers. This role blends front-desk professionalism with behind-the-scenes administrative support, ensuring the office runs smoothly and efficiently. Key Responsibilities: Front Desk & Reception (40%) * Greet visitors, clients, and employees with a warm, professional demeanor * Answer and route incoming phone calls; manage voicemail inbox * Maintain clean, organized reception and common areas * Manage visitor check-in, badges, and security procedures Administrative Support (60%) * Draft, format, and proofread documents, presentations, and reports * Manage calendars, schedule meetings, and coordinate conference room bookings * Support travel arrangements, expense reports, and basic purchasing * Assist with data entry, filing, and maintaining digital/physical records * Prepare meeting agendas, take notes, and distribute follow-up * Coordinate office supply inventory and vendor relationships * Support internal events, team meetings, and projects as needed Requirements * 2-5 years of experience in an administrative assistant, receptionist, or office support role * Strong technical aptitude: proficient with Microsoft Office Suite, Teams, shared drives, and general office technology * Excellent communication skills-clear, professional, and customer-focused * Experience supporting multiple team members or departments * Familiarity with CRM, HRIS, or scheduling systems * Comfort with troubleshooting basic office tech issues * Highly organized with the ability to multitask and prioritize * Strong attention to detail and follow-through * Ability to handle confidential information with discretion * Positive, adaptable, and proactive approach to work Additional Job Details Workplace Policy: #li-Onsite Seniority Level: Associate Linked In Poster: #LI-SP1 About our Process * We will notify you if you are selected as a candidate for this role. If not, but you fit our specializations, we'll consider you for future openings, and encourage you to apply for other Sherpa roles you're qualified for/interested in. * Non-Local Candidates: Please note that you are competing with local candidates who don't require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon. * Candidates for all Sherpa opportunities must be authorized to work in the United States. * Sherpa is an Equal Opportunity Employer.

**Manage the day-to-day operations of the assigned nuclear education center.** **Specific responsibilities include:** + Open and close facilities to accommodate groups and walk-ins during regularly scheduled hours. + Maintain a presence during opening hours to answer question and greet guests. + Work with Site Services, Security, and local IT to ensure facility is clean, landscaped, secure and in good working order. + Work with Nuclear Communications to recommend IT equipment and materials to support education center presentations and activities, as needed. + Suggest content for digital signage to promote education center activities. + Manage education center email and public phone line. Work with Corporate Communications to respond to community questions via phone and email. **Educate nuclear plant neighbors and area visitors about the benefits of nuclear energy through pre-approved presentations.** **Specific responsibilities include:** + Provide educational presentations to groups at the education center based on standardized presentations. Work with Nuclear Communications to adjust presentations, as needed. + Schedule and organize education center groups. Work with Nuclear Communications to prioritize bookings and activities offered. + Work with Nuclear Communications and site personnel to support key education center events. Manage event logistics including organizing vendors and working with Nuclear Communications to order needed supplies. + Work Nuclear Communications and site leadership to find volunteers for presentations, as necessary. **Support signature education center events.** **Specific responsibilities include:** + Work with Nuclear Communications and site personnel to plan and promote key education center events. + Serve as the single point of contact for pre-event staging and day of logistics. + Manage event logistics including scheduling vendors, organizing volunteers, and working with Site Services to ready the facility. + Work with Nuclear Communications and site leadership to find volunteers, as necessary. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description Kumon Math & Reading of Indian Land is seeking a friendly and motivated individual to join our team as a Front Desk Assistant at our Kumon center. In this role, you will be responsible for providing exceptional customer service to our students and their families, as well as assisting with administrative tasks and maintaining a clean and organized learning environment. The ideal candidate for this position will have excellent communication and interpersonal skills, a positive attitude, and a strong attention to detail. They should be able to work independently and as part of a team, and should have experience in a customer service or administrative role. This is a part-time position, with the opportunity to work 2-4 days a week for 4-6 hours per day. Benefits Employee discount Flexible schedule Responsibilities Able to multi-task and show great teamwork. Intelligent, reliable, patient, proactive, hard-working, responsible, respectful, efficient, and punctual Quick learner and ability to adapt to a fast and changing environment Professional at all times Requirements Must be willing and able to work the noted schedule. We can be flexible for school schedules. Must have reliable transportation Must be punctual Must pass a background check Participation in training sessions as required Hours would be from 3:30 pm - 7:00 pm Tuesday, Wednesday, Thursday and Friday from 4.30pm - 7pm approximately 12-20 hours per week. We are looking forward to reading your application. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

SUMMARY OF POSITION: The Administrative Assistant reports to the Director of Facilities and performs multiple support functions for the facilities department including processing and administration of procurement activities, development and processing of work orders and reports using computerized maintenance management systems, various forms of data entry, utility and energy utilization and billing, supply and materials monitoring and ordering, service contract administration and management, budget report development, and general administrative and support duties. ESSENTIAL DUTIES/NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Under limited supervision employee will perform office management and administrative support functions in support of the Facilities Department. Specific duties include but are not limited to: Monitors, reviews and processes financial transactions and procurement activities; assists the Director in assigning transactions to appropriate budget and alerts the Director of abnormalities. (15%) Orders office supplies and manages internal department inventory, assists facilities functional area supervisors with ordering of supplies and materials, receives and processes deliveries to the Facilities Department. (5%) Maintains accurate facilities records and data for (including but not limited to) construction and renovation projects, maintenance and deferred maintenance activities, utilities and outside service contracts. (5%) Administers and utilizes computerized maintenance management system/software including account administration, data entry, work order generation and routing, report generation, monitoring, and other related functions. (15%) Assists the Director with scheduling and arranging of meetings and other activities; transcribes and or records meetings and distributes notes and minutes as necessary. (5%) Manage multiple facility service contracts and vendors and ensure timely delivery of goods and services, processes associated requisitions, purchase orders, invoices, etc. (15%) Assists in orientation of new facilities employees, vendors, and contractors. Handles processes and files confidential information. (5%) Assists with the development and review of project information including specifications, drawings, project manuals, requests for proposals, solicitation and opening of bids, processing of submittals, payment requests, and records. (10%) Assists the Director of Facilities in establishing departmental procedures. Determines needs, prepares justification for and requisitions maintenance supplies/equipment. Plans, prepares, and monitors assigned budget areas. (5%) Answers and responds to calls and emails to the Facilities Department. Communicates and coordinates with college faculty, staff and administrators, utility providers, insurance providers, government and regulatory agencies to ensure facilities needs and expectations are satisfied. (15%) Perform other duties as assigned. (5%) JOB QUALIFICATIONS: MINIMUM QUALIFICATIONS: Ability to understand and follow oral and written instruction. Must have the ability to lift 25lbs and be able to frequently walk, the campus area. Must have data entry and typing skills and experience. Valid driver's license required. PREFERRED QUALIFICATIONS: Associates degree in a related field and a minimum of 4 years of related experience or high school diploma and a minimum of 6 years of related experience. Ability to understand and follow oral and written instruction. Campus facilities experience in a higher education environment and/or project management experience is preferred. KNOWLEDGE, SKILLS, AND ABILITIES: Applicant should have knowledge and experience in facility maintenance and/or construction project management. Must have a good work ethic, positive attitude, professional appearance. Ability to communicate efficiently with other faculty and staff and administration and leadership. Experience with School Dude or similar CMMS. Experience with Microsoft Office product suite. GUIDELINES AND SUPERVISION: The employee will perform assigned duties under limited supervision from the Director of Facilities; may be expected to occasionally supervise and assign work and tasks to student interns assisting in facilities administrative duties. SPECIAL CONSIDERATIONS: This position is considered essential personnel and may be required to work during adverse weather conditions and other emergency situations to support facilities operations. Work Schedule: ☒Onsite ☐Hybrid ☐Remote Hours: M-Th, 8am-5pm; F, 8am - 1pm Licenses: Driver's License DISCLAIMER: The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. We believe that a diverse faculty and staff are essential to achieving academic excellence; thus, we strongly encourage applications from candidates from all racial, ethnic, and cultural backgrounds.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

*6 Months (Potential for longer or possible transition to full time hire)* No per diem for this role * Workers at this level provide administrative support to work groups in the organization. * At this level, the worker has developed knowledge and skills through formal training or considerable work experience. * This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. * Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. * Receives, screens and directs incoming calls, visitors, mail and e-mail. * Maintains files and calendars. * Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. Workers at this level provide administrative support to work groups in the organization. At this level, the worker has developed knowledge and skills through formal training or considerable work experience. This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintains files and calendars. Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. DNJP22122 - NUCLEAR ADMINISTRATIVE SPECIALIST II - HUNTERSVILLE, NC - 6 MONTHS Details: REQUIRED REQUIREMENTS: * 5+ years" experience

Position TRIO Administrative Assistant Division: Academic Affairs Department: TRIO Student Support Services (SSS) Reports to: Director of TRIO Student Support Services Position Summary The Student Support Services Administrative Assistant will play a crucial role in supporting the TRIO program. The successful candidate will provide administrative support, coordinate program activities, maintain efficient office operations, budget management, serve as primary contact for program participants, faculty/staff, families, and other external stakeholders. This is a full-time 10-month position Essential Duties & Responsibilities The results you will deliver each day that matter most! Administrative Support: Assist in the day-to-day administrative tasks of the TRIO programs. Maintain accurate and organized records, including participant files, program documentation, and statistical data. Prepare and distribute internal and external communications, including emails, newsletters, and program materials. Perform other job-related duties as assigned. Program Coordination: Coordinate logistics for TRIO events, workshops, and activities, and maintain annual event calendar. Collaborate with program staff to schedule meetings, appointments, and participant sessions. Ensure timely and accurate communication with program participants regarding upcoming events and deadlines. Data Management: Collect and input participant data into relevant databases. Generate reports and assist in analyzing program data for assessment and reporting purposes. Maintain confidentiality and adhere to data protection policies. Communication and Outreach: Communicate effectively with program participants, staff, and other external stakeholders. Assist in outreach efforts to recruit eligible students for TRIO programs. Contribute to the development of promotional materials and social media content. Financial Support: Assist in budget tracking and financial record-keeping for the TRIO programs. Process purchase orders, reimbursements, invoices, and travel arrangements per college policies. Education/ Experience What you will need to be successful! Associate degree from an accredited institution required, Bachelor's degree preferred. Proven experience in administrative support roles. Excellent organizational and time-management skills. Strong attention to detail and high level of accuracy. Budge management experience Proficiency in Microsoft Office Suite and other relevant programming software. Effective written and verbal communication skills. Ability to work collaboratively in a team and independently. Sensitivity to the needs of first-generation, low-income, and disabled students. Life at Livingstone College Why we believe you will love working at Livingstone College!! Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community. About Livingstone College: ********************** Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract.

Provide direct administrative coordination or support to a department and/or group of professionals. The role involves relieving supported individuals of administrative responsibilities in order to enable greater productivity and efficiency. Represents the firm in a professional manner in all communications and may interface with clients and outside parties. Works under moderate supervision due to previous experience/breadth and depth of knowledge of administrative processes. May exercise discretion and judgment and is capable of compiling information requests and determining trends. Performs simple administrative and staff support duties for the organization. Responsibilities include but may not be limited to: Travel & Expense - Arranges complex travel itineraries and submits expense reports in a timely manner. Calendar & Meeting Coordination - Manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employs effective reasoning skills. Info and Data - Updates and maintains contact databases. May include compiling information for inclusion in reports or presentation materials including preparing reports, charts, graphs, or tables as necessary. Office Support - Provides office support to include greeting and interacting with clients, maintaining electronic and hardcopy filing, creating documents, processing invoices, general office management duties, etc. Projects & Processes - Participates in other projects as required. Additional responsibilities as requested. Qualifications: High school education required; Bachelor's degree a plus. At least 2-3 years of experience as an administrative assistant in an office environment. Expertise with Microsoft Outlook, Word, Excel, and PowerPoint. Professional or financial services industry background preferred. Excellent verbal and written communication skills necessary. Willingness to adapt to change. Multitasking abilities. Ability to work in a fast-paced environment. Strong teamwork ability. Attention to detail. Ability to prioritize. Strong organizational skills. Ability to work in a team setting. Ability to maintain confidentiality. Performs complex administrative and staff support duties for the organization.

Description As Tax Support, you will: Complete an extensive training program using classroom, online, and software based learning Provide telephone and e-mail support to branch employees and Supervisor regarding tax law, tax software, tax forms, correct signature and dating of paperwork, bank product paperwork, and other various administrative support Maintain log of incoming and outgoing calls in the Help Desk program Assist branch personnel in completing individual federal and state income tax returns using Drake Tax Software Review forms related to tax preparation scanned in from branches to ensure proper data entry Assist branch personnel with rejected tax returns Review various tax return related documents including internal forms, IRS, State, and Bank Product related compliance documents utilizing KOFAX validation and the OnBase and Home Office systems; determine if the forms meet required standards; communicate with branches on unacceptable documents and assist with correction Review and clear returns containing large refund amounts Assist in the preparation of, and clearance of, returns with more advanced items, such as: Itemized Deductions, Self-Employment, Capital Gains, Rental or Royalty Income, Farm Income, and other specialized items Assist with random bank audits Assist with processing of various bank product offerings and disbursements (debit cards, check printing) Assist with Tax prep collections - including RePay “Dial-in” to branches to provide assistance with: reviewing tax returns, printing return paperwork, processing RePay payments and PTIN applications/renewals Assist with tax training for field personnel to include: reviewing training materials, coordinating the printing and shipping of training materials, assist in live webinars and monitor the Learn Center Assist 1040 Tax Processing Supervisors as needed and help seasonal, temporary staff with common questions Conduct random internal audits including specific return types, various paperwork and IRS Due Diligence Requirements Special projects as requested Prompt and regular attendance is required You could be a great addition as Tax Support, if you have: Ability to work a flexible schedule and extended hours, including Saturdays as needed Knowledge of word processing, grammatical rules, and clerical formats Computer literate (Word and Excel) with data entry experience Analytical with the ability to solve problems quickly Ability to work in a high-paced environment and remain detailed, organized and courteous Customer service experience Meet IRS requirements to obtain and maintain a PTIN Bookkeeping/math background a plus English/Spanish bilingual a plus We offer: TOP-of-the-line training - We are committed to helping you build a solid foundation and do your job to the best of your abilities. An EXCELLENT benefits bundle that includes medical insurance (minimal cost to the employee), dental, life insurance, short-and long-term disability, profit sharing, 401k with company matching, and paid sick, holiday, and vacation time. Community Service - As a company, we are pro-active members of the community. We make ongoing contributions to charities, local food banks, educational institutions, and more. Growth Potential - We believe in fostering our employees' talents and providing a pathway for their individual career story. We are a leader in the financial services industry since 1955, and proudly provide easy and safe installment loans and income tax preparation to the communities where we operate. Thanks to our conveniently located branches, we are honored to provide personal service from people our customers know they can trust. At Security Finance, it is about being good stewards of our community, helping neighbors in times of need, and treating customers with the respect they deserve. Come Begin Your Story! Apply today!This position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be evaluated and will not automatically disqualify the candidate.

Provides support by performing a variety of administrative functions. Physical Demands ADA requirements for this position include critical thinking skills with the ability to process information, analyze data, make assessments, and exercise good judgment to make decisions; possess ease of mobility within the work environment and other areas of campus; and effective use of all forms of communication (oral, visual, auditory), including use of computers. Be able to lift weights up to 10 pounds on a regular basis Required Qualifications Required Qualifications Associate degree from an accredited institution. Skills and Abilities Ability to work effectively and collegially with others. Skill in the use of computers and commitment to use of technology. Experience with current version of MS Office or similar programs Excellent oral and written communication skills Ability to anticipate and respond to change in a fast-paced work environment. Provide exceptional customer service with people internal and external to the institution. Familiarity with and appreciation for the mission of a comprehensive community college. Flexible and adaptable to change Ability to multi-task with multiple staff projects simultaneously.

+ Workers at this level provide administrative support to work groups in the organization. + At this level, the worker has developed knowledge and skills through formal training or considerable work experience. + This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. + Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. + Receives, screens and directs incoming calls, visitors, mail and e-mail. + Maintains files and calendars. + Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. + 5+ years experience. **Skills:** + Administrative Assistant **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

SUMMARY OF POSITION: The Administrative Assistant reports to the Director of Facilities and performs multiple support functions for the facilities department including processing and administration of procurement activities, development and processing of work orders and reports using computerized maintenance management systems, various forms of data entry, utility and energy utilization and billing, supply and materials monitoring and ordering, service contract administration and management, budget report development, and general administrative and support duties. ESSENTIAL DUTIES/NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Under limited supervision employee will perform office management and administrative support functions in support of the Facilities Department. Specific duties include but are not limited to: Monitors, reviews and processes financial transactions and procurement activities; assists the Director in assigning transactions to appropriate budget and alerts the Director of abnormalities. (15%) Orders office supplies and manages internal department inventory, assists facilities functional area supervisors with ordering of supplies and materials, receives and processes deliveries to the Facilities Department. (5%) Maintains accurate facilities records and data for (including but not limited to) construction and renovation projects, maintenance and deferred maintenance activities, utilities and outside service contracts. (5%) Administers and utilizes computerized maintenance management system/software including account administration, data entry, work order generation and routing, report generation, monitoring, and other related functions. (15%) Assists the Director with scheduling and arranging of meetings and other activities; transcribes and or records meetings and distributes notes and minutes as necessary. (5%) Manage multiple facility service contracts and vendors and ensure timely delivery of goods and services, processes associated requisitions, purchase orders, invoices, etc. (15%) Assists in orientation of new facilities employees, vendors, and contractors. Handles processes and files confidential information. (5%) Assists with the development and review of project information including specifications, drawings, project manuals, requests for proposals, solicitation and opening of bids, processing of submittals, payment requests, and records. (10%) Assists the Director of Facilities in establishing departmental procedures. Determines needs, prepares justification for and requisitions maintenance supplies/equipment. Plans, prepares, and monitors assigned budget areas. (5%) Answers and responds to calls and emails to the Facilities Department. Communicates and coordinates with college faculty, staff and administrators, utility providers, insurance providers, government and regulatory agencies to ensure facilities needs and expectations are satisfied. (15%) Perform other duties as assigned. (5%) JOB QUALIFICATIONS: MINIMUM QUALIFICATIONS: Ability to understand and follow oral and written instruction. Must have the ability to lift 25lbs and be able to frequently walk, the campus area. Must have data entry and typing skills and experience. Valid driver's license required. PREFERRED QUALIFICATIONS: Associates degree in a related field and a minimum of 4 years of related experience or high school diploma and a minimum of 6 years of related experience. Ability to understand and follow oral and written instruction. Campus facilities experience in a higher education environment and/or project management experience is preferred. KNOWLEDGE, SKILLS, AND ABILITIES: Applicant should have knowledge and experience in facility maintenance and/or construction project management. Must have a good work ethic, positive attitude, professional appearance. Ability to communicate efficiently with other faculty and staff and administration and leadership. Experience with School Dude or similar CMMS. Experience with Microsoft Office product suite. GUIDELINES AND SUPERVISION: The employee will perform assigned duties under limited supervision from the Director of Facilities; may be expected to occasionally supervise and assign work and tasks to student interns assisting in facilities administrative duties. SPECIAL CONSIDERATIONS: This position is considered essential personnel and may be required to work during adverse weather conditions and other emergency situations to support facilities operations. Work Schedule: ☒Onsite ☐Hybrid ☐Remote Hours: M-Th, 8am-5pm; F, 8am - 1pm Licenses: Driver's License DISCLAIMER: The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. We believe that a diverse faculty and staff are essential to achieving academic excellence; thus, we strongly encourage applications from candidates from all racial, ethnic, and cultural backgrounds.

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.