Secretary jobs in Grapevine, TX

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture

Job Title : Office Coordinator Duration : 3+ months contract (Possible extension ) Education : High school diploma or GED. Shift Details : M-F schedule 8:00 AM-4:00 PM Job Description: Epic exp highly preferred, microsoft proficient, scheduling exp, o Patient, vendor and other in-person visitors and phone calls (including Epic EHR documentation) o Accounting and Finance support - Process invoices, communicate with vendors, investigate payment status o Order and distribute supplies o Enter, follow and facilitate building maintenance and IT tickets o Manage meeting room & A/V equipment o Ongoing/ continuous projects under the direction of STI Leadership (e.g. internal and external event planning) Support to Chief, Medical Directors, Directors and Managers o Calendar management including complex meeting planning o Travel, including international travel and Expense reimbursement o New staff onboarding o Assistance with space planning o Prepare various reports, presentations, correspondence

QUALIFICATIONS REQUIRED: Minimum of three years of secretarial/administrative experience, legal secretarial experience preferred. Excellent organizational skills, self-starter, able to work independently. Strong interpersonal, verbal and written communication skills. Computer proficiency essential in Microsoft Word, Excel and PowerPoint; Excellent proofreading skills. Ability to work quickly and accurately to prioritize, organize and execute multiple tasks under pressure of critical deadlines. QUALIFICATIONS REQUIRED: Minimum of three years of secretarial/administrative experience, legal secretarial experience preferred. Excellent organizational skills, self-starter, able to work independently. Strong interpersonal, verbal and written communication skills. Computer proficiency essential in Microsoft Word, Excel and PowerPoint; Excellent proofreading skills. Ability to work quickly and accurately to prioritize, organize and execute multiple tasks under pressure of critical deadlines.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Dallas Office. This position offers a flexible, hybrid working arrangement. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Draft and send routine correspondence Prepare legal filings: format, proofread, redact, rename, PDF documents E-file court filings in various State and Federal courts Open new matters / process matters for closing Document downloading, saving, overall management and organization Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, prepare check requests and follow up on vendor payments Qualifications Must have 4+ years Defense Litigation experience, insurance defense experience a plus Must have prior experience with litigation procedures and processes Must be familiar with drafting, preparing, and formatting of pleadings Experience with filing briefs, TOC and TOA a plus Must have familiarity with State and Federal court procedures and rules, and experience filing documents in both courts Ability to work in a team-based setting with other legal staff supporting a group of attorneys and provide backup support to all Secretaries when necessary Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2013 (Word, Outlook, Excel) Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently Strong written and verbal communication skills, with the expectation of engaging daily with firm attorneys Open to taking on new responsibilities and challenging tasks Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Book Keeping/Data Entry THE JOB: *Recurring monthly bookkeeping. *General Accounting & Data Entry. *Bank reconciliations. *Credit card account reconciliations. REQUIREMENTS: Excel. Good math ability Good organizational skills Good communication skills Pie Five-Fuzzy's-Dickey's is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to Pie Five Corporate.

Vedder Price's Dallas office is looking for a Legal Secretary. The Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; managing extensive and detailed domestic and international travel arrangements; high volume processing of new business intake; handling extensive and intricate client billing; preparing and submitting attorney expenses; inputting attorney time entries; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; document processing and editing; prepare and format legal documents; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks. As a Legal Secretary, your duties will include but not be limited to: Assist attorneys with frequent and voluminous new client applications and conflict checks Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like) Work closely with Accounting Department staff to prepare high volume client billings and receivables to meet client billing format and reporting requirements Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines Prepare and submit expense reports Prepare and revise, format and finalize a wide variety of legal documents Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies Interact on a daily basis with departments within the Firm to facilitate highest possible legal support Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Skills & Competencies: Knowledge of corporate transactional and closing processes Advanced knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e-filings, Texas and Federal Court procedures Knowledge of legal terminology Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed-oriented and a problem solver Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently and be resourceful with problem solving Qualifications & Required Experience: Bachelor's degree preferred Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred. Position also requires the ability to work under pressure to meet strict deadlines Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Proficient in Word Adobe Excel Equal Employment Opportunity: Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.

Secretarial and Clerical/Secretary - Facility Services Additional Information: Show/Hide Job Title: Secretary - Facility Services Work/Hour Status: Non-Exempt Reports to: Director of Facility Services Pay Grade: AS 5 - 226 Days Dept./School: Facility Services Date Revised: October 28, 2025 PRIMARY PURPOSE: Facilitate the efficient operation of the Facilities Services offices and provide clerical services to the Facilities Services Division. QUALIFICATIONS: Education/Certification High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective communication, organization, and interpersonal skills Knowledge of basic accounting principles Basic math skills Basic knowledge of Microsoft Word/Excel/Adobe Preferred Experience: Three years of successful secretarial or clerical experience, preferably in a related field MAJOR RESPONSIBILITIES AND DUTIES: Records and Reports * Demonstrate acceptable work habits including teamwork, initiative and dependability. * Report to work on time each day. * Perform routine work activities in the Plant Operations/Maintenance office. * Maintain supplies * Prepare correspondence, forms, reports, purchase orders, etc. for the assigned administrator. * Compile, prepare, and submit various reports for the offices. * Receive incoming calls, take reliable messages, and route to appropriate staff. * Receive, sort, and distribute mail and other documents to staff members. * Maintain office files. * Maintain confidentiality of information. * Perform routine bookkeeping tasks, including simple arithmetic and operation of the office. * Participate in service training programs. * Keep informed and comply with all state and district policies and regulations concerning primary job functions. * Prompt and regular attendance. * Perform any other duties and/or tasks that may be assigned on an as needed basis. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Computer, printer, typewriter, copier, calculator, multi-line telephone, postage machine, maintenance work order system, and fax; occasional driving of a vehicle. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; numerous phone calls; frequent interruptions; frequent deadlines; temperature extremes. Mental Demands: Ability to read; verbally communicate effectively with radio and telecommunications; ability to operate a computer The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice. Approved by: Bobby Shaw Date: October 28, 2025 Reviewed by: Jerry Martinez Date: October 28, 2025

Minimum Salary: $33,120/Days: 207 Primary Purpose: Direct, manage, and coordinate all campus-based business dealings and clerical duties in the campus' athletic office. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Basic knowledge of business practices and procedures Ability to maintain accurate and auditable records Ability to use software to create spreadsheets, databases, and do word processing Proficiency in keyboarding and file maintenance Effective organizational, communication and interpersonal skills Knowledge of and commitment to customer care principles Experience: Three years of successful secretarial and/or business office experience in a school environment, preferred Major Responsibilities and Duties: Accounting and Inventory 1. Input all purchase orders from all campus sports. 2. Bring pay vouchers, reconciliation forms, and deposits to central athletic office. 3. Prepare employee spreadsheet and email to Ticket/Event Manager after every game. 4. Reconcile bag, check pay vouchers for accuracy, check that officials are in system for a W-9, and prepare deposits of all money from campus athletic events. 5. Order and keep an inventory of all campus athletic office supplies. 6. Forward campus-based Athletic Department work orders to Athletic Department via e-mail. Records, Reports, and Correspondence 7. Issue all sports camp brochures from Prosper ISD Athletic Department. 8. Print unofficial student transcripts for all coaches. 9. Coordinate with Principal's Secretary to enter and code all student activity absences for all sports. 10. Issue athletic keys and maintain records of key issuance forms. 11. Maintain records of scholarships received by student athletes. 12. Maintain records of all athletic equipment inventories and general supplies. 13. Provide daily administrative and clerical support for campus coordinator and assistant coordinator as well as compiling, maintaining, and filing all reports, records, and other documents as required. Communication 14. Serve as main point of contact for campus athletics and provide assistance, direction, and information regarding campus athletic programs. 15. Manage flow of information for campus athletic department by communicating with coaching staff any information from Central Athletics or from campus coordinator. 16. Manage flow of information to campus-based booster clubs. 17. Monitor and coordinate Athletic Department Activity Communications for banquets and other events. Scheduling and Coordination 18. Assist with scheduling all campus-based event supervisors. 19. Assist campus coordinator with visiting college recruiters. 20. Assist with signing day activities. 21. Keep up-to-date schedules of all athletic games. 22. Greet and orient all guests, such as college coaches and training attendees, to the Multi-Purpose Facility (MPF). 23. Assist with the organization and planning of senior night and coordinate with booster club representatives to prepare the senior forms, agenda, and other items needed. 24. Maintain campus athletic facility schedule with Licensed Athletic Trainer (LAT). Other 25. Maintain athletic page of the campus' website, including athletic website calendar. 26. Assist with ticket sales for varsity football games only. 27. Maintain confidentiality of information. 28. Follow district safety protocols and emergency procedures. 29. Perform other job-related duties as assigned. Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress

Campus Support - Paraprofessional/Secretary I Attachment(s): * Secretary I - CBE.pdf

Secretary- Transportation JobID: 10140 Support Staff Administrative- Non-Instructional/District Secretary Date Available: ASAP Attachment(s): * Transportation - Secretary (230).docx

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date. Weekly Work Hours 19.5 Compensation Range HB1 Hourly Rate $23.78 Hourly FLSA United States of America (Non-Exempt) Type Staff Responsible for providing support to students, faculty, staff, and community patrons by fulfilling desk functions in all Learning Commons areas. Assists students, faculty and community patrons with software and hardware support in the commons, classrooms, and labs. Required Knowledge, Skills and Abilities * Ability to provide first-level Learning Commons service support for students, bridging their classroom learning by assisting with the location of learning materials, resources, and equipment. * Able to respond to requests for general information with a commitment to customer satisfaction, quality, and accuracy. * Able to effectively provide appropriate referrals to other service areas. * Performs related service functions that support department operations. * Understands the role this position plays within the College's mission and deliver high quality service in the support of student success. * Demonstrated ability to collaborate and work effectively with both internal and external stakeholders and constituents within the Dallas College community network. * Able to prepare periodic reports, as necessary or requested. * Strong commitment to providing world-class customer service. * Proficient interpersonal, oral, and written communication skills. * Strong attention to detail and accuracy in a fast-paced, constantly changing work environment. * Demonstrated ability to handle multiple tasks/responsibilities and the ability to prioritize work. * Sensitivity to respond appropriately to the needs of a diverse population. Physical Requirements Normal physical job functions performed within a standard office environment. Requires in-person interaction and coordination of work with other employees, students, external clients, partners or customers and/or immediate access to equipment, documents, or other information located only in a College workspace. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities. Minimum Qualifications * High school diploma or equivalent with two (2) years of experience providing library, technology, testing, tutoring, or customer service. * Familiarity with the fundamentals of library and educational technology. * Competence in using computer-based application software, including Microsoft Office applications. * Bilingual preferred. * Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. * Key Responsibilities Duties and responsibilities include, but are not limited to: * Assists students, faculty, staff, and community patrons in the Learning Commons (library, tutoring, testing, and technology lab), with academic resources, technology equipment, and library collections. * Perform regular maintenance (reserves, periodicals, and reference materials) including but not limited to pulling books, processing, and checkouts, searching online catalog. * Provides high-quality customer service and software support for students, faculty, staff, and community patrons. * Monitor patron logon and computer lab workflow. * Performs initial technology troubleshooting and reporting (commons, labs, and classrooms) * Assists with departmental educational workshops and training for staff, faculty, and students. * Maintains accurate and complete records for use by department administration. * Enters, updates, and deletes items into multiple databases. * Dallas College is implementing a "learning commons" model and philosophy. This job position will adapt to that model over time. * Represents the department by participating in internal and external committees and associations. * Completes required Dallas College professional development training hours per academic year. * Performs other related duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. About Us Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to be a leader in the community college space, placing students at the center of everything we do. Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees' religious practices and beliefs, as well as any mental health or physical disability needs. Applications Deadline January 2, 2026

Job Description Pollo Regio Corporate Office is currently looking out for Secretary candidates who will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. This position will assist colleagues and executives by supporting them with planning and distributing information. Secretaries will be the point of reference for all queries, requests or issues pertaining to the Maintenance department covering all Pollo Regio stores. Responsibilities Receive maintenance calls. Schedule appointments with third parties' companies. Process payments and arrange with technicians via phone. Assign the maintenance team to different locations to fix restaurant issues. Confirm invoices with restaurant managers. Continuous communication with managers. Archive and store files. Requirements Must be Bilingual (English /Spanish) Proven experience as a secretary or administrative assistant Familiar with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office High school diploma Benefits Hourly Pay Rate up to $17/hr. Medical, Dental, Vision and Life Insurance 401(K) with a company match Opportunities for Career Development and Growth Vacation Days, Floating Holidays Thanksgiving and Christmas Day Holiday Employee food discount at stores

Legal Assistant- Civil Litigation | Dallas, TX Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, has an immediate opening for a Legal Secretary in our Dallas, TX office. This is a full-time position supporting attorneys in a civil defense litigation practice, ideal for a detail-oriented legal professional who thrives in a fast-paced environment. As the largest minority and woman-owned law firm in the U.S., QPWB offers a collaborative culture, competitive compensation, and opportunities for professional growth. About the Role The Legal Secretary will play a key role in supporting attorneys through document preparation, court filings, scheduling, and case file management. The ideal candidate will be experienced in both Texas state and federal court procedures. Key Responsibilities Draft and prepare legal documents and correspondence, including pleadings, motions, discovery, subpoenas, and contracts under attorney direction Transcribe dictation with accuracy and speed Maintain and organize case files, including electronic and physical file systems Monitor deadlines and maintain attorney calendars for trial, discovery, and other key events Coordinate hearings, depositions, and trial settings Track and manage subpoena responses and discovery requests Perform e-filing in Texas state and federal courts, including PACER Provide general administrative and litigation support as needed Qualifications Minimum 3+ years of experience as a Legal Secretary in civil litigation defense Proficiency in Texas state and federal court filing procedures, including e-filing Strong knowledge of civil litigation processes and terminology Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Ability to transcribe legal dictation and proofread documents accurately Strong organizational, communication, and critical thinking skills Ability to work independently and prioritize tasks in a deadline-driven setting High School Diploma or equivalent required Physical Demands This role involves extended periods of sitting and computer use, with occasional standing, walking, and lifting (up to 20 lbs.). Working Conditions The position is based in an indoor office environment with variable noise levels and occasional interruptions. What We Offer Competitive hourly wage commensurate with experience Comprehensive benefits package, including: Medical, dental, and vision insurance Employer-paid life and short-term disability insurance 401(k) plan with generous employer match Paid vacation, holidays, and additional time off Supportive team environment with opportunities for growth and advancement Apply Now This is a great opportunity to join a respected legal team in Dallas. If you are a skilled Legal Assistant with a strong background in litigation and a commitment to excellence, we encourage you to apply. Submit your resume for immediate consideration. QPWB is an Equal Opportunity Employer. #LI-AR1

Reports to: Principal Status: Nonexempt Term: 207 Days Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Experience: One to three years secretarial experience, preferred Major Responsibilities and Duties: Records, Reports, and Correspondence 1. Prepare written correspondence, forms, schedules, or reports using personal computer. 2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer. 3. Maintain a daily teacher attendance log and records for substitute teachers. 4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines. 5. Maintain school calendar of events. Reception and Phones 6. Schedule meetings and appointments and maintain calendar for principal. 7. Assist students, teachers, and parents as needed. 8. Receive incoming calls, take reliable messages, and route to appropriate staff. Files 9. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication. 10. Update handbooks, policy manuals, and other documents as assigned. All other duties as assigned

Job Description: Secretary - Elementary Job Title: Secretary - Elementary Duty Days: 207 Reports to: Principal Pay Grade: 4 Dept/School: Campus Assigned Pay Schedule: Paraprofessional Schedule Wage/Hour: Non-Exempt Date Revised: 11/2019 Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Qualifications: Education/Certification: * High school diploma or GED Special Knowledge/Skills: * Proficient typing, word processing, and file maintenance skills * Effective organizational, communication, and interpersonal skills * Ability to use personal computer and software to develop spreadsheets, databases, and do word processing * Knowledge of basic accounting principles * Demonstrate proficiency in handling matters of highly confidential nature * Must possess personal qualities related to respect for the rights and confidentiality of others Experience: * One to three years secretarial experience, preferably in public education environment Major Responsibilities and Duties: Records, Reports, and Correspondence * Prepare written correspondence forms, schedules, or reports using typewriter or personal computer. * Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer. * Maintain a daily teacher attendance log and records for substitute teachers. * Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office. * Maintain a log of visitors to school. * Maintain school calendar of events. * Schedule meetings and appointments and maintain calendar for principal. Reception and Phones * Assist students, teachers, and parents as needed. * Receive incoming calls, take reliable messages, and route to appropriate staff. Files * Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication. * Update handbooks, policy manuals, and other documents as assigned. Accounting and Inventory * Receive, store, and issue supplies and equipment. * Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records. * Prepare and make cash deposits for activity account(s). * May be responsible for maintenance of activity checkbook(s) and ledger(s). Professional Conduct * Demonstrates ability to remain calm and withstand pressures. * Flexible to changes in routine and adapts quickly to changing situations. * Reliable and responsible attendance and punctuality. * Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly. * Avoid speaking ill of the district and district personnel. Other * Sort, distribute, or deliver mail and other documents. * Administer medication to students, check temperatures, and notify parents of student illness in nurse' s absence. * Maintain confidentiality. * Demonstrate flexibility to change in routine and adapt quickly to changing situations * Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly * Maintain professional interactions with staff, parents, community and visitors * Report to work in a timely manner according to assigned schedule * Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position Supervisory Responsibilities: * Monitor the work of campus secretaries and clerical aides. WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. * Tools/Equipment Used: Standard office equipment including personal computer and peripherals; printer, copier, fax machine and calculator * Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting * Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching * Vision Abilities: Close vision and color vision * Lifting: Occasional light lifting and carrying (10-50 pounds) * Environment: Frequent districtwide travel; occasional statewide travel * Mental Demands: Work with frequent interruptions; maintain emotional control under stress; able to work with demands of deadlines

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

SourcePro Search has a fantastic opportunity for an experienced legal secretary with a well known and prestigious patent practice in Dallas. The ideal candidate is: professional, polished and has 3+ years of IP/Trademark Prosecution experience. Must currently be in an IP environment and be experienced with both foreign and domestic filing practices. This is a high salary role and only experienced candidates will be considered. ****************************

JOB TITLE: Administrative Support Assistant DEPARTMENT/DIVISION: Various REPORTS TO: Varies SUMMARY: Responsible for providing general clerical and administrative support to department staff to include: greeting customers, answering calls and emails; answering general questions; collecting information from customers; forwarding information along to the appropriate staff; collecting information from supervisor or department staff to be organized and distributed to residents; collecting fees, maintaining and updating confidential department and personnel files; collecting information from multiple sources to create files; processing and tracking purchase orders, invoices, check requests; reconciling purchases against department budget; entering information into and maintaining accuracy of department databases; running standard reports; and opening and distributing mail. Work is performed with moderate supervision. ESSENTIAL JOB FUNCTIONS: Performs various routine clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; maintaining calendars; keyboarding information into databases; making photocopies; receiving, sorting, and distributing mail; performing data entry; faxing documents; typing; and word processing. Prepares, processes, receives, sorts, and distributes a variety of routine reports, lists, correspondence, exams, packets, payments, receipts, purchase orders, invoices, check requests, library materials, and/or deliveries. Participates in monitoring and maintaining applicable office equipment. Coordinates the servicing of applicable equipment. Greets visitors at main reception areas; responds to requests for information from the general public; answers routine questions; directs visitors to appropriate locations. Files documents alphabetically, numerically, or by other prescribed methods. Monitors and restocks office supplies and materials. Orders applicable supplies and materials as directed. Prepares and reconciles a variety of basic reports in assigned area of responsibility. Maintains the appearance of public areas, ensuring areas are organized and free from debris or hazardous items. Performs other duties as assigned. POSITION SPECIFIC JOB FUNCTIONS: Library: Performs a variety of circulation activities, which may include: emptying book drops; checking materials in and out; maintaining the appearance and accessibility of stacks; reconciling daily receipts; collecting patron fines; placing items on hold; locating missing items; maintaining patron database; and/or performing other related activities. Assists with a variety of public service needs, including working the service desk and window, handling detailed and sensitive patron interactions, assisting in community outreach and programming efforts, and working toward increasing community understanding of Library services. SUPERVISORY/BUDGET RESPONSIBILITIES: None. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of basic principles and practices in assigned area of responsibility; Skilled in providing customer service to various customers Skilled in performing basic mathematical calculations; Skilled in maintaining records; Skilled in handling multiple tasks simultaneously; Skilled in providing customer service; Skilled in keyboarding; Skilled in operating a variety of modern office equipment; Skilled in operating a computer and related software applications; Skilled in communicating effectively with a variety of individuals. MINIMUM QUALIFICATIONS: High School Diploma or G.E.D. One year of customer service or general office experience. PREFERENCES (if applicable): Bilingual in English and Spanish. WORKING CONDITIONS: Frequent reaching, sitting, standing, walking, talking, seeing, hearing, and manual dexterity. Occasional lifting and carrying up to 10 pounds. Work is typically performed in a standard office environment. Library: Work is typically performed in public library environment; may include outdoor community events. Must be able to stoop, bend, walk and reach and retrieve items from up to 7 ft. with the aid of step stools Sits and stands for extended period of time assisting customers with public access catalog training, retrieving materials and answering desk phones. Must be able to push, pull or lift up to 50 pounds. Local travel may be required on an as needed basis Must be able to work a flexible schedule including evenings and weekends CONDITIONS OF EMPLOYMENT: Must pass pre-employment drug test. Must pass criminal history check. Must pass motor vehicle records check.

Our client, a well-established and growing law firm in Fort Worth, Texas, is seeking a highly skilled Litigation Legal Secretary to support their legal team. If you have experience in Insurance Defense, Construction Litigation, or Personal Injury Defense, we'd love to hear from you! Key Qualifications: 3+ years of experience in Litigation (Insurance Defense, Construction, or Personal Injury Defense preferred) Proficient in Microsoft Word and e-filing (essential) Familiarity with WordPerfect is a plus Strong multitasking abilities with excellent organizational skills Ability to support multiple attorneys efficiently and effectively Responsibilities: Transcribe legal documents with precision Draft pleadings and professional correspondence Manage attorney time entries and billing Maintain and coordinate calendars for attorneys Arrange travel and accommodations for the legal team Benefits: 401(k) with matching Competitive salary and bonus structure Health and vision insurance coverage Flexible schedule and generous paid time off (PTO) Parental leave for new parents This is a full-time, direct-hire opportunity, and applicants must be available to work on-site in Fort Worth, Texas. If you're ready to contribute to a dynamic team and bring your legal secretarial expertise to a reputable firm, apply today! Cerami Search Group is an Equal Opportunity Employer. We evaluate all applicants based on their qualifications and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected category under applicable law.