Secretary jobs in Grapevine, TX

Why IT GOAT? At IT GOAT, we don't just work - we take ownership. Every team member is empowered to lead, make decisions, and drive results. Our culture is built on accountability, teamwork, and an unrelenting commitment to excellence. We're looking for someone who thrives in a fast-paced environment, communicates with confidence, and takes pride in every task - big or small. If you believe in getting things done, staying organized, and being the person others can rely on, you'll fit right in here. Why IT GOAT is the best place to work? At IT GOAT, we believe success starts with our people. We hire those who take ownership of their work, support their teammates, and continuously strive to grow. In return, we invest deeply in our team - providing the tools, benefits, and environment to help every employee thrive both personally and professionally. Here's why IT GOAT stands out as one of the best places to build your career: Competitive Pay, 401k, Paid time off, Comprehensive Health Insurance, Professional Growth and Development are just a few. Our headquarters in Dallas, TX is where collaboration, innovation, and energy come together. We work in person because we believe strong teams are built face-to-face - through trust, communication, and shared goals. : The Administrative Coordinator plays a key role in supporting daily office operations, managing administrative tasks, and assisting leadership with scheduling, expense tracking, HR recruitment, and team coordination. This position is ideal for someone who enjoys a variety of responsibilities, takes initiative, and thrives in a fast-paced, people-focused environment. Key Responsibilities: The Administrative Coordinator plays a key role in supporting daily office operations, managing administrative tasks, and assisting leadership with scheduling, expense tracking, HR recruitment, and team coordination. This position is ideal for someone who enjoys a variety of responsibilities, takes initiative, and thrives in a fast-paced, people-focused environment. Office & Administrative Support Open and organize mail daily; prepare and deposit checks. Maintain office organization - including inventory, supplies, and common areas. Manage kitchen and breakroom inventory (snacks, drinks, etc.) and coordinate reorders. Handle office decor and seasonal displays to keep the workspace welcoming and engaging. Coordinate office maintenance, deliveries, and client drop-offs/pickups. Answer incoming calls, direct inquiries, and assist clients, partners, and vendors. Serve as the office “Fire Marshall” Executive & Calendar Management Support executive scheduling by monitoring and optimizing the President's calendar. Prepare materials for meetings and on-site visits (ensure conference room is ready). Prepare and stock marketing/event materials (“Marketing Bag”), as well as SWAG for client meetings. Finance & Expense Management Process daily and weekly financial tasks, including scanning and logging receipts, especially President and other team members as needed. Manage company card and credit card accounts, ensuring all expenses are recorded in Minute7 and Excel tracking systems. Match, reconcile, and pay invoices accurately; maintain organized digital financial records. HR Recruiting Work with each department to draft and post job descriptions on job boards (Indeed, LinkedIn, etc.). Share openings internally or through employee referrals. Review resumes to shortlist candidates matching the role requirements. Categorize applicants (qualified, maybe, not suitable). Send acknowledgment emails to applicants. Schedule interviews or phone screenings. Arrange interview times with hiring managers. Send calendar invites and interview reminders. Prepare interview questions or evaluation forms. Update candidate information in an Applicant Tracking System (ATS) or spreadsheet. Maintain a record of interview outcomes and feedback. Send offer letters and collect required documents. Coordinate background checks or reference verification. Help with onboarding scheduling and welcome materials. Event & Culture Coordination Assist with planning and setting up quarterly Town Halls and company-wide events. Such as Happy Hour, holiday events. Coordinate employee recognition, birthdays, and work anniversaries (cards, gifts, and celebrations). Manage health & wellness initiatives using the Healthcare provider's Well-Being program. Order and distribute employee swag, promotional materials, and recognition gifts. Client & Partner Coordination Answer incoming sales and support calls, route inquiries to the appropriate teams, and assist with client satisfaction follow-ups. Manage client review responses by calling clients and requesting Google or G2 reviews. Support recruiting and subcontractor partnership processes by following internal templates and agreements. Shipping & Inventory Management Prepare outgoing shipments and drop off packages at FedEx as needed. Track and maintain marketing, inventory, and apparel stock; reorder when necessary. Ensure all shipment records, serial numbers, and tracking details are accurately logged. Qualifications Competitive base + uncapped commission Health, dental, and vision insurance 401(k) with company match PTO, holidays, and flexible work options Energetic, tech-driven culture with real career growth opportunities A brand you can be proud to represent Benefits: Health insurance 401(k) with company matching Dental insurance Flexible spending accounts Vision insurance Health savings account Life insurance On-site gym, covered parking with an onsite car wash availa Company events 12 days earned paid time off Company holidays Schedule: 8-hour shift Monday through Friday Work Location: Onsite at IT GOAT's Dallas Headquarters

Administrative Assistant needed (Finance and HR) Southlake, Texas Plaza Premium Group *Please note, this is an on-site role 4 days a week in our beautiful Southlake Office* Plaza Premium Group is the global leader in airport lounges and hospitality! With over 25 years of experience, we are redefining travel by creating seamless, world-class airport experiences in over 350 locations worldwide. From award-winning lounges to premium airport services, we take pride in delivering exceptional comfort, convenience, and care to travelers. As a dynamic and fast-growing company, we offer exciting career opportunities, a diverse and inclusive workplace, and the chance to be part of a team that's shaping the future of travel. If you're passionate about hospitality and thrive in a fast-paced, customer-focused environment, we'd love to have you on board! We are looking for an experienced Administrative Assistant to join the PPG Team at the US HQ here in Southlake. While the company has over 25 years in business, we are still new to the US market and quickly growing! Responsibilities Handle Travel Requests and book travel for employees Expense Reports for a couple of Senior Leaders Account Payable duties as required Handle and coordinate active calendars Schedule and confirm meetings Provide ad hoc support around office as needed Qualifications Prior experience as an Administrative Assistant or similar. Strong interpersonal, customer service, and communication skills Experience with Concur desired Proficient in the Microsoft Office Suite.

Part-Time Receptionist - Perfect for College Students! Are you a college student looking to earn extra income while having time to study? We're hiring a Part-Time Receptionist to join our team! This is a great opportunity to gain work experience in a relaxed, professional environment that respects your academic commitments. Schedule: Monday-Thursday, 5:00 PM - 7:00 PM Choose to work 1 to 4 set days per week (same days each week) Pay: $15/hour What You'll Do: Greet clients with a friendly and professional attitude Answer incoming phone calls Respond to questions about our schedule and services Provide general front desk support We provide full training, so no prior receptionist experience is required! Why This Job is Great for Students: Flexible schedule that fits your class load Plenty of downtime to work on homework Gain valuable customer service experience Work in a calm, supportive environment

Greeting from Newt Global, We are hiring the potential Candidates for our direct Clients, please go through below Job Description share me your updated resume if you are looking for a job change. Role: Admin Assistant Location: Irving TX Duration: Part Time Responsibilities: Good communication and good knowledge of MS office is good enough. Support travel , scheduling, following up with customers/partners for meetings/ attend meeting , take recording and create and sending minutes of meeting Help do research in simple things like LinkedIn / companies etc for running campaign

The District Administrative Assistant will be responsible for the timely and orderly preparation of meeting Agendas, filing of meeting Agendas, and meeting arrangements for monthly District Board meetings. Responsibilities • Prepare and revise Agendas for Board meetings for Legal Assistant and Attorney to review • Post completed Agenda with appropriate County and District • Place quorum calls to Board members to ensure required attendance • Revise meeting Minutes as requested • Email and mail meeting packets to clients • Arrange and review posting certificates from consultants and Counties • Follow up on pending projects/documents • Coordinate and schedule meeting arrangements • All other duties as assigned Qualifications • 5-7 years professional work experience • Strong oral and written communication skills • Proficiency in Microsoft Office • Strong experience in Outlook • Ability to meet deadlines with a strict attention to detail • Ability to communicate with a variety of people • Ability to work independently on multiple projects • Strong proficiency at multi-tasking Typical work schedule is Monday through Friday, 8:30a -5:00p, with extended hours as business dictates

Omni Hotels & Resorts is seeking a proactive and highly organized Administrative Assistant to support the Chief Human Resources Officer and the Corporate Human Resources team. This role is pivotal in ensuring the smooth and efficient operation of the HR department by providing exceptional administrative and organizational support. This is a great opportunity for someone who enjoys working in a fast-paced, collaborative environment and takes pride in keeping people and projects organized. The ideal candidate will be a polished professional with strong communication skills, meticulous attention to detail, and the ability to handle sensitive information with discretion. This position will be in office Monday through Friday, located in Dallas, TX. Serve as a key point of contact for internal and external stakeholders, ensuring timely communication and coordination across projects. Provide comprehensive administrative support for recurring meetings, including scheduling, room and AV setup, agenda preparation, and minute-taking. Manage complex travel arrangements and prepare detailed itineraries and trip files (pre- and post-travel). Prepare, process, and track executive expense reports with accuracy and efficiency. Assist with the creation of presentations, reports, and PowerPoint materials for executive meetings. Collaborate and liaise with corporate departments and hotel properties on behalf of HR executives. Manage calendars, coordinate meetings, and anticipate scheduling needs. Support departmental invoicing, rebills, and budget tracking. Compile monthly reports and assist with HR documentation and recordkeeping. Draft and edit memos, agendas, and correspondence. Coordinate webinars, conference calls, and virtual meetings, including managing technology and logistics. Maintain and update contact databases, distribution lists, and intranet content. Handle highly confidential materials such as performance reviews, compensation data, and executive communications with utmost professionalism. Collect, organize, and archive HR documents, including evaluations, incentive plans, and organizational charts. Provide administrative support to the Operations and Food & Beverage teams as needed. Perform additional ad-hoc projects and administrative duties as assigned. Bachelor's Degree preferred Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Must be highly organized and detail oriented Excellent verbal and written communication Must be able to work independently as well as work well with others Experience with supporting Senior Level Executives, preferably within an HR High level of discretion and confidentiality Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

Crosslands International, LLC is a specialized firm focused on the sale of aircraft parts to Central and South America and providing expert international aviation consulting services. We are seeking a highly detail-oriented and trustworthy professional, with a strong background in finance, to be the anchor of our administrative and financial operations. Job Summary We are seeking a versatile and proactive Administrative Assistant / Financial Coordinator to handle the essential back-office functions supporting our sales and consulting operations. This key role requires a professional who can expertly manage bookkeeping, administrative duties (including vital international sales documentation), and foundational HR tasks. This position will be an onsite position, at our Cresson, TX location. Key Responsibilities and Time Allocation1. Bookkeeping & Financial Management (Approx. 50%) Accounts Payable/Receivable: Manage the entire A/P cycle for vendor and parts procurement. Accurately generate and track customer invoices, ensuring timely payments and A/R tracking. Data Entry & Reconciliation: Record and reconcile all financial transactions daily, ensuring the general ledger accurately reflects all activities. Financial Reporting: Assist in the preparation of internal reports, ensuring the accurate tracking of sales and expenses related to international projects and shipments. Banking & Treasury: Perform monthly bank and credit card statement reconciliations. Generate payments to vendors and track incoming payments from clients. Expense Management: Review, process, and reconcile all employee expense reports, especially those related to international travel. Payroll Support: Prepare and process all required documentation for bi-weekly payroll submission, coordinating closely with the external payroll service provider. 2. General Administration & International Coordination (Approx. 30%) Executive Support: Manage complex calendars, schedule meetings across international time zones, and meticulously coordinate domestic and international travel logistics (flights, visas, accommodation) for key executives. International Documentation: Maintain meticulous digital files for sales orders, purchase orders, shipping manifests, and export documentation. Ensure accuracy in paperwork critical for customs clearances and international compliance. Office Operations: Oversee all general office functions, including procurement of supplies, and managing communications (phone, email, mail). Document Control: Organize and format complex consulting proposals, presentations, and maintain essential company contracts and agreements. 3. Human Resources (HR) Support (Approx. 20%) Record Keeping: Maintain confidential employee personnel files, ensuring all records are up-to-date and compliant with basic HR standards. Onboarding/Offboarding: Coordinate the orientation process for new hires, ensuring all paperwork is completed accurately. Benefits Administration: Serve as the first point of contact for employee inquiries regarding benefits (e.g., PTO, health insurance, 401k). Qualifications Experience: 3+ years of administrative experience with a strong focus on finance or bookkeeping within a firm involved in international trade, sales, or logistics. Experience within the aviation industry will be considered a strong asset. Bookkeeping: Demonstrated expertise in bookkeeping principles is mandatory. Proficiency in QuickBooks or similar accounting software is required. Education: A minimum of an associate's degree is preferred, but candidates with extra years of experience will be considered in lieu of a degree. Language: Fluency or high proficiency in Spanish or Portuguese is highly desirable to support communication with Central and South American partners and clients. Software Skills: Advanced proficiency in Microsoft Office Suite (especially Excel for financial tracking and reporting). Characteristics: Unquestionable integrity, proven ability to handle a high volume of detail-oriented financial tasks, and absolute discretion regarding sensitive company data. References will be required and will be contacted for this position. How to Apply Please submit your resume, a minimum of 3 references (preferrably 5), and a cover letter detailing your relevant experience, especially your bookkeeping expertise and any experience within the aviation industry, to ********************************.

Department: Escrow Key Title Group DFW is a dynamic and growing escrow company committed to providing exceptional service to our clients. We pride ourselves on our commitment to accuracy, efficiency, and outstanding customer service. Our team is made up of experienced professionals who are passionate about helping people navigate the complexities of real estate transactions. Job Summary: The Receptionist is the first point of contact for our company, providing a welcoming and professional experience for clients, visitors, and employees. This role is crucial in maintaining the smooth operation of our office and ensuring that all interactions reflect our company's commitment to excellence. The ideal candidate will be organized, detail-oriented, and possess excellent communication and interpersonal skills. Responsibilities: Front Desk Management: Greet and welcome clients, visitors, and employees in a professional and friendly manner. Answer and direct incoming phone calls, taking accurate messages and ensuring timely delivery. Maintain a clean, organized, and welcoming reception area and closing rooms. Administrative Support: Provide general administrative and clerical support, including photocopying, scanning, and faxing. Receive, sort, and distribute daily mail and deliveries. Prepare outgoing mail and packages. Assist with scheduling appointments and meetings. Maintain office and kitchen supplies and coordinate with vendors as needed. Refill copier with paper and drink supplies daily. Maintain a clean and organized training room, photo op room, kitchen and work rooms. Client and Escrow Support: Assist escrow officers and other staff members with various tasks, as needed. Interact with clients. Ensure a smooth and efficient workflow within the office. Other Duties: Perform other duties as assigned by management. Qualifications: High school diploma or equivalent required. Experience as a receptionist or administrative role, preferably in a title company, real estate, or legal environment is a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication skills. Strong organizational and time-management skills. Ability to multitask and prioritize tasks effectively. Detail-oriented with a high degree of accuracy. Ability to maintain confidentiality. Professional appearance and demeanor. Friendly, positive, and customer-service oriented attitude. Experience with title company software (Qualia) is a plus. Skills: Professionalism Customer Service Organization Communication (written and verbal) Time Management Multitasking Attention to Detail Problem-Solving Computer Literacy Benefits Medical insurance Dental insurance Vision insurance Basic Life insurance 401(k) with employer matching Paid Time Off and 13 Company Holidays per year

Be a part of team that is growing. This bank is looking for a Commercial Lending Assistant for a their Collin County team. Candidates with a Commercial Lending Assistant OR SBA loan processor with customer service skills, please apply. You will report to the Market President and support the Lenders and Credit Analysts. You will push the loan through the lending process, by speaking with the internal team and 3rd party vendors. Closing will be handled by another group. QUALIFICATIONS: 2 or more years working as a Commercial Loan Processor or Lending Assistant Ability to multitask, be a self-starter and prioritize Excellent oral and written communication skills needed Have the ability to work with a remote team Babich Associates is the oldest placement service in Texas. We pride ourselves in providing only the highest service and standards to our customers. Please send a resume in .pdf or MS Word document format to ***************** For more information call Sharon Leposki, Banking Placement Manager, at Babich & Associates ************ or send a resume to ***************** Thank you for your prompt reply and I look forward to working with you. Please contact Sharon Leposki Babich & Associates Texas' Oldest Placement and Recruitment Firm 6030 E. Mockingbird, Dallas, TX 75206 Direct: ************ ***************** | *********************

Primary Purpose: Under close supervision provide reception and clerical assistance for the efficient operation of the campus office. Qualifications: Education/Certification: • High school diploma or GED Special Knowledge/Skills: • Proficient keyboarding skills • Effective organization, communication, and interpersonal skills • Ability to understand and follow detailed written and verbal instructions • Ability to operate multi-line phone system • Bilingual Spanish, preferred Experience: • Previous clerical experience in office setting Major Responsibilities and Duties: Reception and Phones 1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff. 2. Greet and direct campus visitors. 3. Represent ILTexas in a professional and welcoming way to all internal and external stakeholders. 4. Ensure campus safety by utilization of Raptor, visitor logs, and visitor passes. 5. Assist parents in checking students in and out of school. 6. Assist with the receipt and distribution of student materials, including homework requests. 7. Receive, sort, and distribute mail, messages, documents, and other deliveries. Other 8. Provide clerical assistance as needed including assisting with the scheduling of appointments. 9. Compile, maintain, and file all reports, records, and other documents as required. 10. Assist with all front office duties as needed. 11. Provides back up for campus attendance clerk. 12. Maintain confidentiality. Additional Duties: 13. Any and all other duties as assigned by immediate supervisor. Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion. The Legal Secretary is accountable for providing professional and administrative support to assigned attorneys. Assigned attorneys may include members of the firm's Executive Committee and/or Management Board. Job Responsibilities Assembles and handles confidential and sensitive information. Resolves issues involving internal and external clients by phone or in person. Responsible for substantive edits and preparation of client bills. Maintains calendar of meetings, appointments, business travel, and special events. Coordinates meetings, conferences or special events. Gathers and prepares related materials for distribution in advance. Composes and formats legal documents, reports, and presentation materials. Proofs same for accuracy, spelling, punctuation and grammar. Collects, enters and edits time for client billing purposes. Coordinates domestic and international travel. Prepares, submits, and tracks travel and expense reimbursements. Prepares firm communications, correspondence, and presentations in collaboration with firm's Marketing Department or other resources. Receives and screens telephone calls consistent with office policy and individual preferences. Refers matters to other staff and resources as appropriate. Opens, sorts and distributes mail in compliance with office policy and individual preferences. Assists firm leadership, practice group leaders and/or business managers with administrative or operational tasks as necessary. Maintains physical and electronic filing systems to ensure accurate and efficient retrieval of information. Possesses an understanding of firm policies and procedures. Directs questions to other staff and resources as appropriate. Assists attorneys or staff with team support as needed. Performs other duties based upon the unique practice of assigned attorneys. Qualifications Knowledge, Skills and Abilities Demonstrated ability to consistently provide a high level of quality client service to both internal and external clients. Demonstrated ability to follow directions and work effectively both independently and with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts. Demonstrated proficiency in the use of MS Office to produce high-quality, written communications such as memos, spreadsheets, presentations, and standard legal documents. Must possess a thorough command of the English language including excellent spelling, grammar and punctuation skills. Demonstrated ability to communicate clearly and effectively, both orally and in writing. Ability to perform both routine and non-routine tasks with attention to detail and efficiency. Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload. Must possess an aptitude to coordinate a variety of initiatives. Ability to apply technical knowledge or guidance, analyze and interpret data from several sources and solve problems by applying precedent or extrapolating from previous experience. Ability to exercise sound judgment and discretion in handling and maintaining confidential information and data. Requires demonstrated poise, tact and diplomacy. Ability to represent the firm with honesty, integrity, and professionalism, consistently acting in an ethical manner. Working knowledge of legal terminology and procedures. General knowledge of documents, business processes, operation of standard office equipment and software. Ability to accurately type 80 words per minute. Ability to work overtime hours as requested. Ability to safely lift, move and carry items without assistance, weighing up to 25 lbs. Education The position requires a High School Diploma or GED. AA/BA/BS degree or equivalent specialized training a plus. Bi-lingual speaking skills also a plus. Experience The position requires seven (7) years of administrative experience. Additional Information Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service. Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The salary range for this position is $71,000-$93,000. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant's skills and prior experience, certain degrees and certifications, and other factors. EOE m/f/d/v Crowell & Moring LLP participates in the E-Verify program.

QUALIFICATIONS REQUIRED: Minimum of three years of secretarial/administrative experience, legal secretarial experience preferred. Excellent organizational skills, self-starter, able to work independently. Strong interpersonal, verbal and written communication skills. Computer proficiency essential in Microsoft Word, Excel and PowerPoint; Excellent proofreading skills. Ability to work quickly and accurately to prioritize, organize and execute multiple tasks under pressure of critical deadlines. QUALIFICATIONS REQUIRED: Minimum of three years of secretarial/administrative experience, legal secretarial experience preferred. Excellent organizational skills, self-starter, able to work independently. Strong interpersonal, verbal and written communication skills. Computer proficiency essential in Microsoft Word, Excel and PowerPoint; Excellent proofreading skills. Ability to work quickly and accurately to prioritize, organize and execute multiple tasks under pressure of critical deadlines.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Dallas Office. This position offers a flexible, hybrid working arrangement. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Draft and send routine correspondence Prepare legal filings: format, proofread, redact, rename, PDF documents E-file court filings in various State and Federal courts Open new matters / process matters for closing Document downloading, saving, overall management and organization Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, prepare check requests and follow up on vendor payments Qualifications Must have 4+ years Defense Litigation experience, insurance defense experience a plus Must have prior experience with litigation procedures and processes Must be familiar with drafting, preparing, and formatting of pleadings Experience with filing briefs, TOC and TOA a plus Must have familiarity with State and Federal court procedures and rules, and experience filing documents in both courts Ability to work in a team-based setting with other legal staff supporting a group of attorneys and provide backup support to all Secretaries when necessary Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2013 (Word, Outlook, Excel) Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently Strong written and verbal communication skills, with the expectation of engaging daily with firm attorneys Open to taking on new responsibilities and challenging tasks Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Secretarial and Clerical/Secretary - Facility Services Additional Information: Show/Hide Job Title: Secretary - Facility Services Work/Hour Status: Non-Exempt Reports to: Director of Facility Services Pay Grade: AS 5 - 226 Days Dept./School: Facility Services Date Revised: October 28, 2025 PRIMARY PURPOSE: Facilitate the efficient operation of the Facilities Services offices and provide clerical services to the Facilities Services Division. QUALIFICATIONS: Education/Certification High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective communication, organization, and interpersonal skills Knowledge of basic accounting principles Basic math skills Basic knowledge of Microsoft Word/Excel/Adobe Preferred Experience: Three years of successful secretarial or clerical experience, preferably in a related field MAJOR RESPONSIBILITIES AND DUTIES: Records and Reports * Demonstrate acceptable work habits including teamwork, initiative and dependability. * Report to work on time each day. * Perform routine work activities in the Plant Operations/Maintenance office. * Maintain supplies * Prepare correspondence, forms, reports, purchase orders, etc. for the assigned administrator. * Compile, prepare, and submit various reports for the offices. * Receive incoming calls, take reliable messages, and route to appropriate staff. * Receive, sort, and distribute mail and other documents to staff members. * Maintain office files. * Maintain confidentiality of information. * Perform routine bookkeeping tasks, including simple arithmetic and operation of the office. * Participate in service training programs. * Keep informed and comply with all state and district policies and regulations concerning primary job functions. * Prompt and regular attendance. * Perform any other duties and/or tasks that may be assigned on an as needed basis. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Computer, printer, typewriter, copier, calculator, multi-line telephone, postage machine, maintenance work order system, and fax; occasional driving of a vehicle. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; numerous phone calls; frequent interruptions; frequent deadlines; temperature extremes. Mental Demands: Ability to read; verbally communicate effectively with radio and telecommunications; ability to operate a computer The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice. Approved by: Bobby Shaw Date: October 28, 2025 Reviewed by: Jerry Martinez Date: October 28, 2025

Job Details Entry RREAF Holdings - Dallas, TX Full Time 4 Year Degree $22.00 - $29.00 Hourly LegalDescription RREAF Holdings is a privately- held commercial real estate firm based in Dallas, Texas with a history of success in the acquisition, development, asset management, ownership. repositioning and financing of complex real estate projects throughout the United States. About the role: We are seeking a highly organized and detail oriented Legal Secretary to support the Legal Department of a real estate development firm specializing in land development, multifamily housing, and hospitality venture. This role provides critical administrative support to the company's in house legal team, helping to manage real estate transactions, entity filings, and documentation throughout the development process. The ideal candidate is dependable, proactive, and thrives in a fast-paced environment where accuracy and attention o detail are key. Location: Dallas, TX Onsite: 100% Key Responsibilities Organize and maintain legal and corporate files (both electronic and physical), ensuring accuracy, confidentiality, and accessibility. At the completion of each deal, assemble and finalize comprehensive closing binders, ensuring all executed documents, exhibits, and correspondence are properly organized and archived. Coordinate document execution, notarization, and distribution for contracts, closings, and other legal materials. Track, coordinate and respond to internal requests for legal documents or project records. Assist with title, survey, and due diligence coordination for acquisitions and development projects. Prepare and submit basic corporate filings, including entity formations, annual reports, and registrations. Maintain organized systems for contracts, permits, and other project-related documentation. Support general administrative needs. Qualifications Bachelor's degree required. 2-4 years of administrative or legal support experience, ideally within a real estate, land development, or construction-related environment. Strong organizational skills with the ability to manage multiple priorities and deadlines. Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with digital filing systems. Excellent attention to detail and commitment to accuracy. Strong written and verbal communication skills. Ability to handle confidential information with professionalism and discretion.

Legal Assistant- Civil Litigation | Dallas, TX Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, has an immediate opening for a Legal Secretary in our Dallas, TX office. This is a full-time position supporting attorneys in a civil defense litigation practice, ideal for a detail-oriented legal professional who thrives in a fast-paced environment. As the largest minority and woman-owned law firm in the U.S., QPWB offers a collaborative culture, competitive compensation, and opportunities for professional growth. About the Role The Legal Secretary will play a key role in supporting attorneys through document preparation, court filings, scheduling, and case file management. The ideal candidate will be experienced in both Texas state and federal court procedures. Key Responsibilities Draft and prepare legal documents and correspondence, including pleadings, motions, discovery, subpoenas, and contracts under attorney direction Transcribe dictation with accuracy and speed Maintain and organize case files, including electronic and physical file systems Monitor deadlines and maintain attorney calendars for trial, discovery, and other key events Coordinate hearings, depositions, and trial settings Track and manage subpoena responses and discovery requests Perform e-filing in Texas state and federal courts, including PACER Provide general administrative and litigation support as needed Qualifications Minimum 3+ years of experience as a Legal Secretary in civil litigation defense Proficiency in Texas state and federal court filing procedures, including e-filing Strong knowledge of civil litigation processes and terminology Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Ability to transcribe legal dictation and proofread documents accurately Strong organizational, communication, and critical thinking skills Ability to work independently and prioritize tasks in a deadline-driven setting High School Diploma or equivalent required Physical Demands This role involves extended periods of sitting and computer use, with occasional standing, walking, and lifting (up to 20 lbs.). Working Conditions The position is based in an indoor office environment with variable noise levels and occasional interruptions. What We Offer Competitive hourly wage commensurate with experience Comprehensive benefits package, including: Medical, dental, and vision insurance Employer-paid life and short-term disability insurance 401(k) plan with generous employer match Paid vacation, holidays, and additional time off Supportive team environment with opportunities for growth and advancement Apply Now This is a great opportunity to join a respected legal team in Dallas. If you are a skilled Legal Assistant with a strong background in litigation and a commitment to excellence, we encourage you to apply. Submit your resume for immediate consideration. QPWB is an Equal Opportunity Employer. #LI-AR1

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

SourcePro Search has a fantastic opportunity for an experienced legal secretary with a well known and prestigious patent practice in Dallas. The ideal candidate is: professional, polished and has 3+ years of IP/Trademark Prosecution experience. Must currently be in an IP environment and be experienced with both foreign and domestic filing practices. This is a high salary role and only experienced candidates will be considered. ****************************

Our client, a well-established and growing law firm in Fort Worth, Texas, is seeking a highly skilled Litigation Legal Secretary to support their legal team. If you have experience in Insurance Defense, Construction Litigation, or Personal Injury Defense, we'd love to hear from you! Key Qualifications: 3+ years of experience in Litigation (Insurance Defense, Construction, or Personal Injury Defense preferred) Proficient in Microsoft Word and e-filing (essential) Familiarity with WordPerfect is a plus Strong multitasking abilities with excellent organizational skills Ability to support multiple attorneys efficiently and effectively Responsibilities: Transcribe legal documents with precision Draft pleadings and professional correspondence Manage attorney time entries and billing Maintain and coordinate calendars for attorneys Arrange travel and accommodations for the legal team Benefits: 401(k) with matching Competitive salary and bonus structure Health and vision insurance coverage Flexible schedule and generous paid time off (PTO) Parental leave for new parents This is a full-time, direct-hire opportunity, and applicants must be available to work on-site in Fort Worth, Texas. If you're ready to contribute to a dynamic team and bring your legal secretarial expertise to a reputable firm, apply today! Cerami Search Group is an Equal Opportunity Employer. We evaluate all applicants based on their qualifications and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected category under applicable law.