Front Office Associate
Secretary job in Anderson, IN
Nmble Medical has partnered with a leading pediatric dental practice dedicated to providing exceptional oral healthcare in a fun, caring, and comfortable environment for children. We believe in creating a positive experience for every family that walks through our doors, and our team is the key to making that happen. We are seeking a dynamic and experienced Front Office Manager to join our team and help us maintain our high standards of patient care and operational excellence.
Key Responsibilities
Assist in managing, training, and mentoring front office staff, including receptionists and scheduling coordinators. Foster a positive and collaborative team environment.
Serve as a point of contact for patient inquiries, concerns, and feedback. Ensure a warm, welcoming, and professional atmosphere for all patients and their families.
Oversee the patient scheduling system to optimize schedules. Manage and troubleshoot scheduling conflicts, cancellations, and no-shows.
Assist with verifying patient insurance coverage, processing claims, and managing patient accounts. Handle financial arrangements and ensure accurate billing procedures.
Maintain and organize patient records in compliance with HIPAA regulations.
Identify opportunities to improve front office workflows and efficiency. Develop and implement protocols to enhance the patient experience and operational effectiveness.
Generate and analyze reports on key performance indicators.
Qualifications
Minimum of 3-5 years of experience in a dental or medical office setting.
Strong knowledge of dental practice management software (e.g., Dentrix, Open Dental, Eaglesoft).
Familiarity with dental insurance plans, billing codes (CDT), and claims processing.
Excellent communication, interpersonal, and problem-solving skills.
Proven ability to lead and motivate a team.
Proficient with Microsoft Office Suite (Word, Excel, Outlook).
A friendly, patient, and professional demeanor, especially when interacting with children and parents.
The Front Office Manager will work closely with the Practice Manager to oversee the day-to-day administrative and front office operations of the practice. This role is crucial in ensuring a seamless patient experience from scheduling to check out. The ideal candidate will be a highly organized, detail-oriented leader with excellent communication skills and a passion for working with children and their families.
Field Administrative Assistant
Secretary job in Indianapolis, IN
About Us
Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.
The Role We Want You For
The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner.
The Specifics of the Role:
Prepares correspondence (typing).
Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed.
Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility.
May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout.
May assist in entering punch list items and updating the information thru the completion of the job.
Routinely will run reports and dunning letters on projects as required.
Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork.
Update rack drawing with the most current issues on a timely basis. This may be daily.
Requirements:
Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages.
A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others.
Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed.
Organized with the ability to set priorities and take direction.
A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge.
Embraces change and recognizes the benefits with a positive outlook.
Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills
Why Clayco?
2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
2025 ENR Midwest - Midwest Contractor (#1).
2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5).
2025 ENR Top 100 Green Contractors - Green Contractor (Top 3).
2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3).
Benefits
Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!
Compensation
The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.
Data Collection Admin Staff
Secretary job in Indianapolis, IN
Job Description
The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction.
Essential Functions:
Research and collect court documents
Analyze and interpret the documents collected
Communicate with local and state law enforcement agencies
Enter data into a designated web portal and data systems
Perform related duties as assigned by Division Staff
Job Requirements:
Broad experience with data collection and data entry.
Broad knowledge of the Criminal Code.
Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System.
Experience and comfortability with court documents and legal jargon
Excellent written, verbal, and interpersonal communication skills.
Strong organizational and time management skills.
Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material
Ability to establish cooperative working relationships with department staff and external agency staff.
Difficulty of Work:
Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment.
Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks.
Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities.
Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals.
Personal Work Relationships:
Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs.
Minimum Qualifications:
Bachelors Degree required
Masters Degree preferred
Equivalent work experience may also be considered
High School Secretary/Special Education Data Entry Secretary
Secretary job in Bainbridge, IN
(High School Secretary/Special Education Data Entry Secretary (Full Time/205 Days) Qualifications: * High School Diploma * Candidate should possess good computer skills with experience in word processing, data entry, and student record keeping
* Excellent communication skills, time management skills, and strong organizational skills are required
* General secretarial skills
* Candidates should be flexible, detail oriented, and possess strong interpersonal skills
Responsibilities:
* Serves as the secretary to the principal in the handling of material acquisition, receipts and disbursements, and record keeping
Salary:
Commensurate with experience
Starting Date:
To be determined
Last Day for Completed
Application Process:
October 24, 2025 or until position is filled
Contact:
Submit online application, letter of interest, resume, and three (3) letters of recommendation to:
**********************
Equal Opportunity
North Putnam Community School Corporation does not unlawfully discriminate on the basis of age, race, religion, national origin, gender, or disability in admission or access to, or treatment or employment in, its educational programs or activities.
245 Secretary/ Treasurer
Secretary job in Indianapolis, IN
Secretarial/Clerical Positions/Secretary
Attachment(s):
* Job Description-245 Secretary-Treasurer.pdf
Property Administrator Support Specialist
Secretary job in Indianapolis, IN
Job Description
Property Administrator Support Specialist
StoryPoint Group
Traveling Property Administrator / Support Specialist
Job Type: Full Time
Benefits:
Wages on Demand - Daily pay available
Medical, Dental, Vision, 401k
Generous PTO
Cell Phone Reimbursement
Position Summary:
The Property Administrator Support Specialist will perform and/or oversee all office activities of a residential/retirement community. Maintain an accurate reporting system of resident accounts and office processes within assigned timelines. The Property Administrator Support Specialist will travel daily to assigned communities.
Required Experience for Property Administrator Support Specialist:
Associates Degree or equivalent experience.
2-4 years of experience in property management.
Ability to write clearly and concisely.
Ability to effectively communicate verbally with individuals and both large and small groups.
Ability to effectively work collaboratively as part of a team.
Strong proficiency with Microsoft Office Applications.
Accounting or financial experience preferred.
Forecasting/projections experience preferred.
Administrative experience required.
Knowledge of Yardi.
Travel Required
Primary Responsibilities:
Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Perform all occupancy changes within Yardi including- Move ins, Move Outs and Transfers.
Complete resident billing of monthly rental fees and other miscellaneous charges.
Complete SOX Compliance required reporting.
Collect, process, deposit and record all income, and notify residents of non-payments.
Perform month end closing procedure and ensure that reports are accurate and submitted in a timely manner.
Maintain and update the property file system on work orders, general correspondence, residents, employees, etc.
Maintain Certificates of Insurance with vendors/contractors.
Provide quality, professional service to the residents.
Enter lease renewals and move-in/move-out paperwork processing in Yardi.
Process purchase invoices on a weekly basis.
Maintain SOX documentation.
Payroll administration, including pay package, termination packages, and payroll transmittals.
Purchase and supervise the maintenance of all office and administrative supplies and equipment.
Maintain vendor third party agreements and code of conduct.
Additional duties as assigned or needed
Maintain a positive attitude which supports team performance and productivity
Supports the Mission, Values, and Vision of Senior Village Management.
Work toward continual improvement of the overall organization.
Responsible for pursuing receivables/collection of outstanding unpaid rents
Implement and conduct structured receivables collection
Conduct general ledger review
Some training may be required.
Collaborate with team to forecast operations with 98% accuracy 4 months out
May be responsible for more than one community
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
General Working Conditions:
This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and/or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required.
Connecting Seniors, Families and Communities
For over 37 years, our senior living communities have served seniors and their families across Michigan, Ohio, Indiana, Iowa, Kentucky, and Tennessee, with each location offering unique services including independent, enhanced, and assisted living, as well as memory care and rehabilitation and skilled nursing. Through forming authentic connections and committing to creating the absolute best experiences each day for our residents and their families, we've created a special culture within our communities that allows our employees to do their best work and our residents to shine every day.
Not Just Making Every Day Great. Making Every Minute Great. There are 1,440 minutes in every single day. We aspire to make each one of them an exceptional moment. This philosophy is supported by our 6 powerful, yet simple pillars: Dream Big, Have Courage, Take Initiative, Be Accountable, Give Back & Enjoy it. We strive to fulfill the aspirational yet unattainable goal of creating the absolute best experience with every person, in every interaction, every minute of every day.
It begins with empowering our employees. Every employee, at every level of the company, is expected to perform like a leader. Everyone is encouraged and expected to put the needs of each other above everything else. No one here just “does their job” The mission is to create the absolute best experiences. This emphasis on putting people first has helped us successfully grow for the right reasons.
We have developed an environment that attracts dreamers, adventurers, creators, givers and believers to seek career opportunities with us. We find people who believe that true happiness is only found in the service of others. We want high-performers with diverse skill-sets and big hearts. We treat each other as family and find that close collaboration creates the biggest ideas.
If you love serving others, and are looking for an opportunity to thrive, CommonSail Investment Group and our businesses is your destination.
This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty.
Equal Opportunity Employer
#SP2
ERS Administrative Support Specialist
Secretary job in Indianapolis, IN
Since 1902, AAA Hoosier Motor Club, headquartered in Indianapolis, provides membership benefits including emergency roadside assistance, retail discounts and a variety of products and services for its 400,000 members across Indiana. It also operates a full-service travel agency and an insurance agency which markets and sells auto, home and life insurance. Hoosier Motor Club has 300 employees and operates 11 retail branch offices including seven in metro Indianapolis as well as Bloomington, Clarksville, Lafayette, Muncie, and Terre Haute. And it is an affiliate of the American Automobile Association (AAA), the largest motoring and leisure travel organization in North America with more than 60 million members.
Here's What is in it for YOU:
A company culture that provides training and learning opportunities.
A brand that you can be proud to be part of.
A culture that will challenge you to be your best.
Health / Dental / Vision benefits.
Corporate Incentive Plan (CIP)
Paid Time Off.
Paid Holidays.
Company provided LTD & Life Insurance.
Service Anniversary Recognition.
Free AAA Plus Membership.
Generous 401k w/ company match.
Company provided HSA dollars.
Position Summary: Under the direction of management, the Emergency Roadside Service (ERS) team performs a variety of administrative support functions. As team members gain proficiency, they are expected to demonstrate increased independence. All tasks must be completed accurately, promptly, and with strict confidentiality. Duties and Responsibilities:
Contractor Payments - Manage and ensure timely, accurate contractor payments.
Management Communication - Coordinate with management to approve contractor reconciliation requests.
Contractor Incentives - Lead initiatives related to contractor incentives in alignment with organizational goals.
Billing Maintenance - Maintain accurate billing records for the battery program.
Contractor Deductions - Oversee deductions for battery purchases and damage repayments.
Reciprocal Coordination - Manage incoming and outgoing reciprocal processes with partner clubs.
File & Compliance Tracking - Track insurance certificates (COI's) for compliance and attach relevant files to management correspondence.
Administrative Support - Perform routine tasks such as form processing, phone support, correspondence, and filing in a professional manner.
Purchasing - Complete purchase orders for supplies, materials, and awards.
Expense Review - Review and process expense ledgers and departmental bills.
Relationship Building - Maintain professional relationships with members, staff, and service facilities.
Other Duties - Perform additional tasks as assigned by management.
Supervisory Responsibilities: This position has no direct supervisory responsibilities. Physical Effort: 1. Typically sitting at a desk or table 2. Intermittently sitting, standing, and stopping 3. Occasional lifting of up to 25 lbs. Education and/or Experience Requirements: High school diploma or general education degree (GED) required; minimum five (5) years of relevant administrative or accounting experience, or equivalent combination of education and experience. Skill Requirements: â—Ź Accountability - Takes responsibility for actions and outcomes â—Ź Accuracy - Delivers work with precision and attention to detail â—Ź Active Listening - Understands and responds to others effectively â—Ź Adaptability - Thrives in changing environments and manages competing demands â—Ź Analytical Thinking - Understands and interprets business issues â—Ź Communication (Oral & Written) - Communicates clearly and effectively â—Ź Customer Focus - Prioritizes customer needs while adhering to procedures â—Ź Detail Orientation - Pays close attention to all aspects of tasks â—Ź Ethical Conduct - Demonstrates integrity and professionalism â—Ź Financial Acumen - Understands budgets and financial processes â—Ź Goal Orientation - Stays focused on objectives and outcomes â—Ź Interpersonal Skills - Maintains confidentiality and openness to feedback â—Ź Organization - Uses systematic methods to complete tasks â—Ź Problem Solving - Identifies and resolves issues efficiently â—Ź Reliability - Dependable and trustworthy in all responsibilities â—Ź Stress Management - Performs well under pressure â—Ź Working Under Pressure - Ability to complete assigned tasks under stressful situations.
Facebook:
***************************
Company Website:
*******************
The above statements are intended to describe the general nature, level and work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will.”
Administrative Assistant I // Indianapolis IN 46204
Secretary job in Indianapolis, IN
Business Administrative Assistant I Division Healthcare Pharma Contract 6 Months Qualifications DESCRIPTION Responsible for providing administrative support to an individual or department. MAJOR JOB DUTIES AND RESPONSIBILITIES · Primary duties may include, but are not limited to: Maintains general files, orders supplies, screens phone calls and coordinates meetings.
·
Compiles and distributes meeting minutes.
·
Coordinates travel plans and submits expense reports.
·
Compiles, collates, and assembles meeting/presentation materials.
·
Utilizes various software packages to produce professional quality reports, letters, presentations and other documents.
·
Performs various technical support duties such as information gathering, reporting, tracking and researching.
·
Organizes chart up-dates. Receives and responds to routine correspondence following established procedures.
EDUCATION/EXPERIENCE
·
Requires a HS diploma, 2 years administrative experience, or any combination of education and experience, which would provide an equivalent background. Proficiency with personal computer and appropriate software required. Minimum typing skills of 45 wpm and good proof reading skills required.
Additional Information
Thanks & Regards,
Ranadheer Murari
|
Team Recruitment
|
Mindlance, Inc.
|
W
:
************
*************************
Easy ApplyAssistant, Administrative
Secretary job in Indianapolis, IN
PRINCIPAL RESPONSIBILITIES:
The successful candidate's responsibilities will include, but not be limited to:
Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
Provide general administrative support and projects as directed
MINIMUM QUALIFICATIONS:
High school diploma or equivalent. Some college or professional school preferred
2-4 years administrative office experience in a fast paced environment
Knowledge of administrative and clerical procedures, customer service principles and practices
Aptitude for understanding financial reports and extracting information
Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
Effective verbal and written communication
Strong organizational and interpersonal skills with attention to detail
Ability to prioritize, coordinate, multi-task and demonstrate initiative
Auto-ApplyAdministrative Assistant
Secretary job in Indianapolis, IN
MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Assist Corporate departments in their functions by providing administrative support.
Essential Duties and Responsibilities
Individual must be able to perform the essential duties with or without reasonable accommodation.
* Provide support to assigned area, serving as first point of contact for incoming/overflow calls, messages, and visitors.
* Perform administrative and technical duties to include resource scheduling, travel planning and expense reporting.
* Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations.
* Use judgment to determine which require priority attention.
* Act as backup to receptionist.
* Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, document development.
* Assist with preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint.
* Coordinate meeting needs and maintain meeting rooms to include food/drink replenishment.
* Monitor and stock supplies, kitchens, and other areas as needed.
* Establish and maintain files relevant to the department.
* Undertake special assignments as designated by management.
* Carry out other duties within the scope, spirit, and purpose of the job.
* Take reasonable care for the safety and health of yourself and others.
* Report workplace hazards, injuries, or illness immediately.
Education, Experience & Ability Requirements
Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered.
* High school diploma or GED (General Education Development) and three years of related experience, or an equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the job.
* Demonstrates proficiency and accuracy in using MS Office products, including Word, Excel, and Outlook.
* Demonstrates ability to maintain a high level of accuracy in preparing and entering highly sensitive data, and to maintain confidentiality.
* Ability to work overtime as needed, to include holidays and weekends.
Additional Qualifications
* Must have the ability to provide documentation verifying legal work status.
* Ability to read and speak the English language proficiently in order to communicate with others, understand and interpret safety instructions, and to respond to inquiries.
* Ability to understand and comply with MRC Global guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines.
Working Conditions
* For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources.
* Reasonable accommodation may be made to enable individuals to perform essential functions.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
California Employee Data Collection Notice
Auto-ApplyFront Desk Administrative Assistant (Order Management)
Secretary job in Columbus, IN
Job DescriptionBenefits:
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Bartholomew County Beverage is a beverage wholesaler located in Columbus, Indiana. Our brand portfolio includes beer, wine, ready-to-drink beverages, water and energy drinks.
We are seeking a highly organized and professional Front Office Assistant to join our team. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management functions. Primary responsibilities include managing order entry, inventory tracking, and ensuring data accuracy while fostering positive relationships with customers and internal teams. The ideal candidate will possess strong computer skills, excellent communication abilities, and prior experience in an administrative or clerical role. This position offers an engaging work environment where efficiency, attention to detail, and a friendly demeanor are essential.
Responsibilities:
Enter customer orders accurately and efficiently into the system for processing.
Review orders for completeness, pricing accuracy, and proper documentation.
Provide timely responses to customer inquiries via phone and email.
Assist customers with order status updates, product information, and issue resolution.
Maintain and update customer data within the Route Accounting Software database.
Maintain and update product data within the Route Accounting Software database.
Assist with role-related reporting needs and spreadsheet updates.
Process end-of-day route reconciliation and payment processing.
Audit data to identify any discrepancies and resolve issues promptly.
Support office operations through administrative tasks such as photocopying and organizing files.
Greet and receive-in visitors with professionalism and courtesy at the front desk.
Requirements:
Prior experience in office management, clerical work, or administrative support roles.
An associate or bachelors degree in a related field is preferred.
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), and data entry skills.
Strong attention to detail in order processing and data entry.
Strong organizational and time-management skills to manage and prioritize multiple tasks simultaneously.
Strong communication and interpersonal skills to manage customer inquiries and team collaboration.
Familiarity with accounts payable and accounts receivable functions.
Ability to work independently as well as part of a team.
Willingness to learn and adapt to evolving operational needs.
If you are a self-starter with a strong work ethic, excellent attention to detail, and a passion for customer service, we encourage you to apply for this position. This position plays a critical role in ensuring seamless order processing and quality customer experience.
Project Assistant
Secretary job in Indianapolis, IN
Project Assistant needs technical writing skills
Project Assistant requires:
Technical writing.
Knowledge of TrackWise and SAP
Associates degree
Manage the coordination and maintenance of documentation.
Gather a list of contacts
Complete and update the document repository
Writing project related reports and other documentation and coordinating and scheduling of project meetings
help a project manager in executing operational and administrative tasks. This includes organizing project schedules, overseeing project budgets, preparing project status reports, and creating project presentation materials.
Administrative Assistant
Secretary job in Noblesville, IN
Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.
Job Description
Provides a full range of administrative support including word processing, record and file maintenance, mail distribution and telephone back-up. Typically reports to a Director or Manager.
Additional Information
For more information, Please contact
Pankhuri Razada
Associate Recruiter
Artech information Systems LLC
360 Mt. Kemble Avenue, Suite 2000 Morristown, NJ 07960
************
[email protected]
Commercial Banking Administrative Specialist 1
Secretary job in Indianapolis, IN
Recognizing and valuing diversity strengthens our ability to attract, retain and engage associates and reinforces our relationship within our communities. Our associates are the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge and talent that our associates invest in their work represents a significant part of not only our culture, but our reputation and company's achievement as well.
A Centier Associate is someone who embodies a servant heart, is unaccepting of anything less than remarkable service, and is self-motivated and driven to deliver exceptional results.
What are our values? Our Corporate values are Caring, Loyalty, Integrity, Friendship, Fun....who wouldn't want to work for an AWARD-WINNING company that's built on these pillars?
What about the perks? Access to our Marathon Health Clinics which provide FREE visits & prescriptions, Generous Paid Time Off benefit, Tuition Reimbursement, 401K match, Associate Stock Ownership Plan, Daycare Reimbursement, FREE Onsite Fitness Center/Fitness Reimbursements, Health and Wellness Programs, the ability to have a voice with our Diversity/Equity/Inclusion Council, Career Growth, Work/Life Balance, AND MORE.
This department typically works Monday-Friday from 8am-5pm.
Supervisory Duties: None
Summary: The Commercial Banking Administrative Specialist (BBAS) will work closely and proactively with their Lender(s) and Portfolio Manager (if applicable) on prospects and current credits. The CBAS will be the front line ambassador for Centier Bank to business banking clients and will assist them with loan inquiries and transactional needs. The CBAS will handle a loan request from inception, at time of application, through booking and loan document distribution. The CBAS should be a specialist in the laws of consumer and commercial lending and Bank policy and procedures. The CBAS should be contacting clients regarding basic renewal terms and assisting the lender by calling on his/her 45-days or less delinquencies, as well as have a thorough comprehension of the title work, appraisals and surveys. The CBAS should also be attending seminars to pass along important information at the Commercial Bank Administrative Staff meetings, as well as attending loan closings at title companies whenever possible.
Essential Duties:
Provide the highest levels of quality service to clients and perform client requested service in a friendly, positive, professional manner.
Establish rapport with clients, display a caring attitude, identify their needs, recommend and explain solutions, handle objections and ask for their business. Comprehension and being able to interpret and present bank products and services is required.
Master current credit software system for loan submissions. Gather and follow up on loan presentations submitted to a Credit Analyst whether processed inside or outside of the current credit system.
Provide assistance and guidance for all complex loan requests including attorney prepared, SWAP, C & I, Leases and all types of SBA loans.
Review loan requests/approvals for lending authority; bank policy and procedures and laws governing same.
Assist Lender/Portfolio Manager/CDP in collecting and reviewing data, including but not limited to, title work, judgement and lien searches, appraisals, surveys, flood certifications insurance, entity documents and correspondence.
Placing necessary documentation into the Image Storing System for future use by an Analyst, CDP and the Loan Servicing back department staff.
Submitting/routing appropriate credit requests, files and documentation to CDP for loan preparation.
Review completed documents prior to closing for accuracy and completeness.
Coordinate with outside legal counsel on those loans that are prepared by them and review for accuracy and completeness, being able to correspond with attorney's on corrections needed.
Coordinate closing schedules and deliver closing packages to Lender or Title Company.
Review documents after closing for appropriate signatures, scan required signed documents into the Imaging Storing System, notify the Loan Operations Booking Team of document placement and distribute loan documents to the appropriate areas for processing. Prepare the necessary tickets for collection and disbursement of loan proceeds and fees collected/paid.
Handle non-complex loan closings for lender in his/her absence and when appropriate, attend closing(s) at a title company.
Prepare and process the appropriate tickets for client requested transactions.
Assist Lender on calling clients regarding loan delinquencies, this is completed on a weekly basis.
Work closely with lender on loans due to mature and gather any information needed for any loan renewing.
Request financial information from clients on an on-going basis.
Take the initiative to ensure each assigned current credit request loan file is up-to-date and fully documented for each specific loans status in the loan process.
Assist in any special duties delegated or assigned as necessary due to location or committee memberships held by Loan Officers and/or supervisors.
Identify and act on opportunities to refer clients to specialists in other departments for bank product, services and electronic delivery channels.
Maintain a position of trust and responsibility by keeping all customer business confidential.
Be willing to attend seminars, AIB classes or other educational opportunities to keep aware of current changes in the laws pertaining to commercial lending.
Engage in personal development activities such as online learning and internal/external training to assist in career growth.
Maintain a professional manner and appearance, as outlined in the Dress Code Policy, and a neat and orderly work area, adhering to the Clean Desk Policy.
Follow the Essentials of Excellence and exhibit the Corporate Values in both external and internal transactions.
Other Duties:
The position duties outlined above are not meant to be construed as all encompassing.
Other duties and qualifications may be required and/or assigned as necessary.
Knowledge, Skills and Abilities required for this position:
This position necessitates the associate to be detail oriented
Well organized with the ability to multi-task
Excellent communication and customer service skills.
Individuals should be proactive and not reactive in getting tasks completed.
Knowledge of loan scoring software and loan documentation as well as Microsoft Suite are required.
Minimum Qualifications:
High School Diploma
1-2 years of banking experience with commercial lending preferred
Internal Pay Level 6
What do I do now?
Apply with us!
Refer this opening to others!
Disability Accommodation Statement
Centier Bank is an Equal Employment Opportunity/Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability to use our online system to apply for a position at Centier Bank, please call us at ************ or send us an email at *********************.
Equal Opportunity Employer: Disability/Veteran
Centier Bank is proud to have an engaged and inclusive culture and to promote and ensure equal employment opportunity in all employment decisions regardless of race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity, military status, veteran status or any other legally protected status.
Member FDIC
Auto-ApplyProject Manager Assistant 2
Secretary job in Carmel, IN
Description:
Project Manager Assistant Level 2 (PMA L2)
About Us: TechPro Power Group and Companies stand at the forefront of the power industry, offering cutting-edge solutions that optimize power equipment performance and reliability. As part of a family of companies that includes Potomac Electrical Services, Sentinel, Sentinel-TDS, and Switching Systems Solutions, we provide comprehensive services across various sectors.
We are proud to be an employer of choice, recognized for our commitment to creating a positive work environment where innovation, collaboration, and diversity thrive. Our comprehensive services, including upgrades, retrofits, add-ons, refurbishment, and rigorous testing, are designed to meet and exceed the evolving demands of our clients.
Whether you are a skilled technician, an engineer, or a member of our office support team, you'll find a culture that values your contributions and supports your professional growth. Join us and be part of a dynamic team driving the future of the power industry.
Benefits:
Health & Wellness including Medical, Dental, Vision and HSA
401(k) Retirement Plan Match Contribution
PTO & Holiday Pay
Paid Travel Expenses (when applicable)
Career Advancement Opportunities
Position Overview (see Key Responsibilities, Requirements & Additional Information Below):
The PMA Level 2 provides intermediate support to project managers, assisting with administrative and coordination tasks, and managing smaller project components with oversight.
How to Apply:
To join our team, visit our careers page at TechPro Careers and complete your application today. Be sure to upload your resume if you have one. We look forward to learning more about you!
Key Responsibilities:
Administrative Support
Schedule and prepare for meetings, manage mid-level communication, and maintain organized project files.
Project Coordination
Support PMs by coordinating specific project segments, assisting with budgeting, and performing initial takeoffs under guidance.
Documentation and Reporting
Assist in generating project status reports, maintain risk logs, and support tracking of project progress.
General Support
Support the project team and complete tasks as assigned by higher-level PMAs or project managers. Work closely with the project team to ensure alignment and act as a resource for PMA Level 1.
Requirements (Education, Experience, Skills & Attributes):
1-3 years of experience in project coordination or related roles.
Competency with project management software and Microsoft Office.
Strong organizational and communication skills, with a proactive approach to problem-solving.
Preferred Qualifications:
Bachelor's degree in business administration, project management, or a related field is preferred.
Experience in project estimating and familiarity with quoting and takeoff processes is highly desirable.
Experience working on projects that involve cross-functional teams.
Familiarity with the use of specialized project management or estimating software.
Physical Requirements:
This job involves both indoor and outdoor work. While performing the duties of this job, the employee is regularly required to:
Lift, carry and/or move up to 75 pounds repeatedly.
Climb ladders, staircases, step stools, stand, walk, sit, and operate vehicles for extended periods.
Bend, stoop, crawl and work in awkward positions or confined spaces for several hours.
The employee may occasionally be required to:
Work outdoors in varying weather conditions including intense heat/cold, muddy and wet environments.
Perform precision tasks with instruments and fittings.
Communicate verbally and in writing.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
TechPro Power Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
This job description outlines the primary responsibilities and qualifications for the position, highlighting the collaborative and essential skills necessary for success. While we aim to provide an accurate depiction of the role, actual duties may vary based on organizational needs and evolving business requirements. These statements describe the general nature and level of work performed and are not an exhaustive list of all responsibilities, duties, and skills required.
#Potomac Testing
Requirements:
Counseling Center Secretary
Secretary job in Indianapolis, IN
JOB TITLE Counseling Center Secretary WORK SCHEDULE 7:30 a.m. to 4:00 p.m. CALENDAR LENGTH School year - 215 working days CLASSIFICATION Hourly Office Personnel - Level 4 HOURLY RATE $15.91/hour BENEFITS Paid leave days, paid holidays, retirement contributions (PERF, 401a, VEBA), life insurance and health, dental and vision insurance offerings.
If you are viewing this posting from an external website (i.e., Indeed), please apply at:
*******************************
JOB DESCRIPTION:
Under the supervision of the Director of Counseling, the Counseling Center Secretary is responsible for performing the following duties:
* Greeting visitors that enter the Counseling Department, answering department telephones, filing, mailing and preparing a variety of written materials.
* Registering students. Duties include: data entry, preparing forms, checking guardianship and residency, and making appointments for counselors, sending record requests, updating addresses and information in Skyward and sending bus requests to transportation.
* Assisting with the registration of summer school.
* Coordinating the Prospective Student Shadowing Program. Duties include enlisting host students, communicating with parents and matching host students with visiting students.
* Placing scores on transcripts.
* Other duties as assigned.
JOB REQUIREMENTS:
* Qualified candidates must possess exceptional communications and public relations skills.
* Candidate must be comfortable interacting with various publics including students, parents, teachers, administrators, staff, and outside public and private agencies.
* Above average typing and word processing skills required.
* Experience with data base, data entry and spreadsheet preferred.
* Must be attentive to detail work and have good organizational skills.
* Should be assertive, conscientious, and flexible, show initiative and be able to set priorities.
PHYSICAL REQUIREMENTS:
* Seldom = Less than 25 % 3. Often = 51 to 75%
* Occasional = 26 to 50 % 4. Very Frequent = 76 % & above
* Ability to stand for extended periods of time (4)
* Ability to carry 25 pounds (3)
* Ability to work at a desk, conference table or in meetings of various configurations (3)
* Ability to see for the purpose of reading laws and codes, rules and policies and other
* printed matter (3)
* Ability to hear and understand speech at normal levels (4)
* Ability to communicate so others will be able to clearly understand a normal conversation (4)
* Ability to operate office equipment (2)
* Ability to reach in all directions (4)
* Amount of force to push / pull up to 15 pounds (4), 25-30 pounds (2), and
* 50 or more (1)
* Amount to lift 25-30 pounds (3) and 50 or more pounds (1)
* Climbing (4)
* Overhead work (2)
Those currently interested in this position are asked to complete an online application via our website at *******************
WASHINGTON TOWNSHIP IS AN EQUAL OPPORTUNITY EMPLOYER
BENEFITS Paid leave days, paid holidays, retirement contributions (PERF, 401a, VEBA), life insurance and health, dental and vision insurance offerings.
245 Secretary- Registrar
Secretary job in Indianapolis, IN
Secretarial/Clerical Positions/Secretary
Attachment(s):
* Job description - PHS Registrar.pdf
Administrative Assistant
Secretary job in Indianapolis, IN
MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. **Job Purpose** Assist Corporate departments in their functions by providing administrative support.
**Essential Duties and Responsibilities**
Individual must be able to perform the essential duties with or without reasonable accommodation.
+ Provide support to assignedarea, serving as first point of contact for incoming/overflow calls, messages, and visitors.
+ Perform administrative and technical duties to include resource scheduling, travelplanningand expense reporting.
+ Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations.
+ Use judgment todeterminewhich require priority attention.
+ Act asbackupto receptionist.
+ Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, documentdevelopment.
+ Assistwith preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint.
+ Coordinate meeting needs andmaintainmeeting rooms to include food/drink replenishment.
+ Monitor and stock supplies, kitchens, and other areas as needed.
+ Establish andmaintainfiles relevant to the department.
+ Undertake special assignments asdesignatedby management.
+ Carry out other duties within the scope, spirit, and purpose of the job.
+ Take reasonable care for the safety and health of yourself and others.
+ Report workplace hazards, injuries, or illnessimmediately.
**Education, Experience & Ability Requirements**
Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered.
+ High school diploma or GED (General Education Development) and three years of related experience, or an equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the job.
+ Demonstratesproficiencyand accuracy in using MS Office products,including Word, Excel, and Outlook.
+ Demonstrates ability tomaintaina high levelof accuracy in preparing and enteringhighly sensitivedata, and tomaintainconfidentiality.
+ Ability to work overtime as needed,to includeholidays and weekends.
**Additional Qualifications**
+ Must have the ability to provide documentation verifying legal work status.
+ Ability to read and speak the English language proficientlyin order tocommunicate with others, understand and interpret safety instructions, and to respond to inquiries.
+ Ability to understand andcomply with MRC Global guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines.
**Working Conditions**
+ For position-specific detailsregardingthe physical and mental demands and working conditions, contact Human Resources.
+ Reasonable accommodation may be made to enable individuals to perform essential functions.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
California Employee Data Collection Notice (*******************************************************************************************************
At MRC Global, you can build a satisfying career, while making a difference. You'll be rewarded for your contributions and encouraged to learn and grow. Most importantly, you'll be joining a team of people who care about each other sincerely, and who care about the communities where they live and work.
We invest in the growth and professional training of our team members creating more opportunities in your career. We offer tuition assistance and career development to support your professional growth.
**MRC Global** offers comprehensive benefits and incentives. We value your time and talent and know how to show our appreciation for having you as a part of our expanding global team.
At **MRC Global** , we care about and value all employees. During life changes and challenges, our Employee Assistance Program is available to all employees and household family members to help resolve issues, connect with the right mental health professional or community resource, and to identify other support tools designed to help our team members.
We care about our community and place a major focus on environmental and social responsibility. We are committed to our people, our communities and preserving our planet. As a part of our company's culture and efforts in preserving our environment, we are supporting our customers in the transition to green energy and decarbonization.
Project Assistant/Coordinator
Secretary job in Indianapolis, IN
Medical Device Project Mgr needs 3-5 years of experience with QC Lab background.
Medical Device Project Mgr requires:
Minimum of bachelor's degree in science or engineering field,
Need someone with manufacturing experience in medical device space
Need 3-5 years of experience, Somebody with QC Lab side background.
Pharmaceutical industry
PMP cert
Project Management Skills - understanding of various elements required to analyze, develop and deliver solutions to business problems. Ability to create project plans, monitor schedules, and manage implementation of projects necessary. Demonstrated ability to manage multiple priorities independently.
Communication Skills - good communication skills. Ability to communicate ideas for new projects and new processes, so that projects/processes can be approved, implemented and replicated.
Medical Device Project Mgr duties:
Develop and communicate a comprehensive, coherent, and clear integrated project plan is developed and managed to successfully bring the manufacturing facility to a state of operational readiness.
Ensure clear structured communications between the different site functions (Ops, TSMS, QA, QCL, Maintenance, Logistics, IT, Automation, etc.), and Global Facilities Delivery (GFD) team.
Work through complex linkages related to the overall Operational Readiness scope with the ultimate goal of delivering an on schedule, right first-time facility start-up and successful Process Validation.
Project Management Skills - understanding of various elements required to analyze, develop and deliver solutions to business problems. Ability to create project plans, monitor schedules, and manage implementation of projects necessary.
McKinney-Vento Administrative Specialist 25/26 SY
Secretary job in Indianapolis, IN
WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS! At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives.
In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential.
Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential.
A Career in IPS Offers…
Purpose and Impact:
* Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you're maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment.
* Belonging and Community: IPS is a place where every employee is valued. You'll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families.
Professional and Personal Growth:
* Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher.
* Skill Enhancement: Whether you're new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement.
Comprehensive Compensation and Benefits:
* Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity.
* Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs.
Work-Life Balance and Well-being:
* Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance.
* Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling.
What We Expect:
* Professionalism and Reliability: Every role at IPS is vital to the district's success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families.
* Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture.
* Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools.
JOIN US!
Indianapolis Public Schools is more than a workplace; it's a community where purpose, impact, and belonging come together to help Prove What's Possible - in your career and in your school. If you're ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you.
SUMMARY OF OPPORTUNITY:
Performs a variety of duties in support of, and to ensure, a high-quality McKinney Vento Homeless program that is student and family-focused, data-driven, effectively delivered, best-practice oriented, and that meets State and District compliance. This is a 12-month position with 50% of the work week dedicated to the IPS McKinney Vento Homeless program and 50% of the work week devoted to the support of the McKinney Vento Homeless Initiative Consortium. The Consortium is a multi-District group of external stakeholders who collectively manage service delivery for homeless students and families in their school districts.
WHAT YOU'LL DO:
* Provide courteous, friendly and equitable professional customer service to all students and families, school personnel and external stakeholders.
* Maintain a positive, energetic, solution-driven demeanor in all interactions with parents, District and school staff, and external stakeholders.
* Consistently take on challenging situations and believe in ability to effect change.
* Demonstrate strict standards of confidentiality, following the guidelines of the Family Rights and Privacy Act. Adheres to laws, policies, procedures, and ethical standards of McKinney Vento Homeless Act.
* Participate in professional development at local, state and federal levels in areas of trauma-informed care, increased academic success, social and emotional learning, effective operations, and regulation compliance.
* Working with Unified Operations Coordinator, provide weekly time and duty management plan, keeping documentation to support both the McKinney Vento Consortium and the IPS McKinney Vento program.
* Fifty percent of the duties and time supports the McKinney Vento Homeless Consortium, a collective of Districts (including IPS) brought together in an IDOE/State supported funding and service model to provide and strengthen services in the Consortium participating Districts. These duties include:
* Develop strong communication and support of Consortium McKinney Vento Liaisons.
* Collect, compile, and manage data related to McKinney Vento Consortium activities that may include but is not limited to homeless documentation and provision of services, social and emotional learning, mental health, disproportionality, and medical services.
* Utilizing various data collection systems and processes and other resources, respond to requests from Consortium members for data reporting and analysis.
* Create, manage, and maintain databases for Consortium for longitudinal examinations of Consortium data.
* Develop monthly communication strategy for Consortium data, engaging in best practice research and technology initiatives to ensure most up to date presentation and assessment of student data and grant budget. Attend and take notes for monthly Consortium meeting.
* Work with IPS IT and other District departments to maintain accurate district data to meet state requirements.
* Assist in keeping up to date with State and Federal compliance regulations for IDOE Consortium grant process and activities.
* Assist Consortium members in meeting timelines for contracted services and professional development activities.
* Collect and facilitate Consortium member orders and reimbursements per the McKinney Vento Consortium grant in accordance with budget.
* Set and manage communication for monthly meetings, agendas, google docs, etc. Maintain monthly meeting notes, attendance, and electronic files for warehousing data.
* Aid in development and maintenance of the USS digital newsletter for internal and external stakeholders.
* Assist in disseminating Consortium posters, brochures, and other awareness materials explaining educational rights, programs, and related services in schools and other locations where homeless children and youth receive services (such as soup kitchens, health clinics, shelters, transitional living projects for youth, street outreach teams, youth drop-in centers, motels, campgrounds, public laundries, and faith based organizations.
* Perform other related duties as assigned by Consortium Coordinator.
* Fifty percent of the duties supports the Indianapolis Public Schools McKinney Vento Homeless Program. These duties include:
* Assist the McKinney Vento Liaison in the enrollment process and elimination of barriers for students experiencing homelessness.
* Develop and update outcome-driven contact log (phone, visits, email) providing weekly updates to Liaison and Operations Coordinator.
* Assist Liaison in ensuring that parents, guardians and unaccompanied youth experiencing homelessness are fully informed of all transportation services provided under the McKinney-Vento Act, including transportation to the school of origin, and are assisted in accessing these services.
* Input information in PowerSchool and the transportation portal, tracking student status and ensuring bus transportation. Work directly with IPS Transportation Services, Schools, and IT to ensure that transportation needs are met as efficiently and effectively as possible meeting state mandated timelines.
* Assist Liaison in providing education for school personnel, service providers, and advocates who work with families in homeless situations about the duties of the local homeless education liaison.
* In tandem with Liaison, develop collaborative relationships with community social service providers, including shelters, soup kitchens, food banks, transitional living projects for youth, street outreach teams, youth drop-in centers, community action agencies, welfare departments, housing departments, public health departments, and faith-based organizations.
* In tandem with Liaison, develop relationships with key school district personnel, including administrators, principals, secretaries, registrars, counselors, social workers, transportation staff, food services staff, school nurses, truancy officers, and teachers. Inform these personnel about the causes and struggles of homelessness, common signs of homelessness, the duties of the local liaison, the responsibilities of the school district, and rights of students and families in homeless situations.
* Communicate with school social workers, school counselors, school office administrative associates, school FACE, Transportation Department staff, Enroll Indy, other school staff (inside and outside IPS) and service providers regarding students and families who are homeless.
* Organize and maintain file system; files correspondence and other records and apply effective organizational skills to all work projects.
WHAT YOU'll BRING: SKILLS AND MINDSETS:
* Adaptability - Adapts to change in the work environment. Able to deal with frequent change, delays or unexpected events.
* Customer Service - Manages difficult or emotional customer situations. Responds promptly to customer needs and requests for service and assistance.
* Dependability - Follows instructions and responds to management direction. Takes responsibility for own actions.
* Ethics - Treats people with respect. Works with integrity. Upholds organizational values.
* Initiative - Volunteers readily. Asks for and offers help when needed.
* Innovation - Displays original thinking and creativity. Meets challenges with resourcefulness. Generates suggestions for improving work.
* Interpersonal - Focuses on solving conflict. Maintains confidentiality. Listens to others without interrupting. Keeps emotions under control. Remains open to others' ideas and tries new things.
* Professionalism - Approaches others in a tactful manner. Reacts well under pressure. Treats others with respect and consideration regardless of their status or position.
* Safety and Security - Observes safety and security procedures.
* Teamwork - Exhibits objectivity and openness to others' views. Gives and welcomes feedback. Contributes to building a positive team spirit.
* Technical Skills - Assesses own strengths and weaknesses. Pursues training and development opportunities. Strives to continuously build knowledge and skills.
* Quality - Looks for ways to improve and promote quality.
* Quantity - Meets productivity standards.
EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS:
High School Diploma required; college preferred. School student data systems knowledge preferred. Two years related experience (social service program support and/or financial services) or equivalent combination of education and experience. Microsoft Office (Word, Excel and PowerPoint) required. Google docs expertise or within three months required. Bi-lingual preferred.
ELIGIBILITY FOR REMOTE WORK:
Not eligible
PHYSICAL REQUIREMENTS:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
EEOC STATEMENT:
Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work.
DISCLAIMER:
Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.
*************************************************************