Secretary jobs in Hamden, CT

The Opportunity: Be the Backbone of a Premier Financial Advisory Firm You are an organizational powerhouse who thrives on order, accuracy, and execution. You prefer being the engine behind the scenes rather than the salesperson in the spotlight. You want a career where your obsession with details is not just appreciated-it is the mission-critical foundation of the business. Quality Senior Benefits LLC (QSB) is seeking an Operations Coordinator to manage the infrastructure of our growing firm. Led by Jay Dorso-a 28-year industry veteran and host of "On the Money" on WTIC NewsTalk 1080-we are a high-integrity, education-first advisory practice serving retirees across New England. We don't need a salesperson. We need a trusted operator to own our administrative workflow, ensuring that every client application, compliance document, and calendar appointment is executed with zero-defect precision. Why Top Talent Joins QSB Competitive Compensation: We lead with a strong base salary of $45,000 - $65,000, tailored to your specific experience level and operational speed. Impact & Stability: Work directly with the CEO in a "National Ethics Certified" firm. You aren't just filing papers; you are protecting the financial peace of mind of seniors and families. No Sales Pressure: This is a dedicated operations role. Your metric for success is accuracy and efficiency, not quotas. Professional Environment: We offer a focused, professional in-office culture in Thomaston, CT, free from the chaos of high-churn call centers. Your Mission: Outcomes & Responsibilities Master the Application Lifecycle: You will own the "e-App" process from start to finish, scrubbing applications for errors, submitting to carriers (Medicare, Life, LTC), and relentlessly tracking them until approval. Fortify Compliance: You will serve as the guardian of our regulatory standing, maintaining strict records for the Scope of Appointment (SOA) and CMS marketing rules. Optimize Client Data: Ensure our CRM is the single source of truth, maintaining pristine records of client demographics, policy IDs, and renewal dates. Drive Operational Efficiency: You will prepare appointment packets, run plan comparisons, and liaise with insurance carriers to resolve bottlenecks before they affect our clients. Who You Are (The Essentials) Detail-Obsessed: You spot typos and inconsistencies that others miss. You understand that in our industry, a single wrong digit can delay a client's coverage. Tech-Fluent: You are comfortable navigating carrier portals, managing electronic signatures, and utilizing CRM software. You learn new systems quickly. Execution-First: You enjoy the satisfaction of clearing a checklist. When a seasonal surge hits (like Medicare AEP), you stay calm and keep the process moving. High Integrity: You handle sensitive personal information (PII/PHI) with absolute discretion and professionalism. How to Apply If you are ready to take ownership of a critical role within a respected financial firm, we want to hear from you. Please submit your resume outlining your administrative experience. Note: This position is based onsite at our Thomaston, CT headquarters.

Legal Secretary, Litigation Law Firm: Top 200 Ranked Globally On-site Schedule: Hybrid (3/4) days Target Salary: $80,000 - $100,000 (DOE) with OT and Bonus as additional compensation Primary Functions Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation. Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines. Conserves attorneys' time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a time sensitive manner. Maintains attorneys' calendars by planning and scheduling conferences, teleconferences, depositions and travel. Provides historical reference by developing and utilizing the filing and retrieval systems. Maintains electronic filing system (FileSite/iManage) and hard copies for record keeping when necessary. Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney. Coordinates billing on a monthly basis including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices and distribution to clients. Tracking of paid and outstanding invoices. Prepares Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners. Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation. Maintains client confidences by keeping client/attorney information confidential.

Receptionist- Real Estate Investment Firm - $60-70k + Bonus Our client, a prominent Investment Firm is seeking an enthusiastic and driven Receptionist to work in their Greenwich, CT office. The ideal candidate is eager to take on day-to-day tasks and incorporates their positive attitude with every interaction. They have a great close-knit culture and are looking to add another all-star to their team. This role is 5 days week onsite from 8:30-5pm Responsibilities: Assist in office duties such as answering phone calls, sending emails and greeting visitors Maintain the office to ensure all workspaces are well kept and fully supplied Monitor and sort all incoming and outgoing mail/packages Order weekly breakfast and lunch catering Prepare expense and data reports Liaise with building manager, security, and maintenance staff Handle other projects as needed Qualifications: Excellent written and verbal communication skills Proficiency in Microsoft Office Professional, refined, and organized demeanor Meticulous attention to detail and organization A positive, adaptable attitude - looking for someone to jump in and take charge! Proactive, takes initiative, and team-oriented mindset This firm offers employees benefits, PTO, and the opportunity to work in a collaborative and encouraging workplace. Please submit your resume to be considered! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently located across the U.S. At BakeMark we appreciate our employees and their families and offer competitive pay and a full suite of benefits: Competitive Compensation Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost) 401K (generous retirement benefits) with a Company Match Paid Holidays and Paid Time Off SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Download PSP orders into NDS system after review and correction of ROE Edit List. When necessary, manually enter orders into NDS or PSP system. Reviews and corrects Order File Status Report. Transfers order file for routing. Notify customers or sales reps. of customer item “outs”. Ensures COAs, and Spec Sheets are provided to Customers as necessary. Daily invoicing of credit memos. Credit and Collections Answers telephone and direct calls to appropriate person. Research customer, Sales Rep and BAKEMARK Affiliate inquiries. Back up to Will-Call and other positions as directed by Supervisor. Provide Sales Representative vacation relief. Files documents as directed. Assist Office Supervisor with back-office duties as needed, such as cash handling and NDS data input. Treat all customers both externally and internal with dignity and respect. Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated. Other duties will be assigned as needed to meet company goals and objectives. BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.

Introduction Western Connecticut State University (WCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities. As one of the State of Connecticut institutions of higher learning, this university offers undergraduate and graduate programs that weave together liberal arts and professional education and instill a desire for life-long learning. We are recruiting for a full-time Secretary 2 position to support the Nursing department located at WCSU's Midtown Campus, located at 181 White Street in Danbury, CT. WHAT WE CAN OFFER YOU: * Visit our new State Employee Benefits Overview page! * Professional growth and development opportunities * A healthy work/life balance to all employees POSITIONS HIGHLIGHTS: * Full-time * 40 hours per week * Work Shift: Monday - Friday, 8:00am - 4:30pm ABOUT THE ROLE: The incumbent in this role will be responsible for the full range of secretarial support duties as well as a wide variety of functional coverage and back-up support as needed to faculty and staff, to include: * Serving as a welcoming professional and student-centered, first point of contact for students, faculty and staff; * Providing support to the Department Chairperson, along with providing general support to department faculty; * Calendar management; * Generating, processing, maintaining, and filing contracts for part-time faculty; * Generating, processing, maintaining and filing contracts for outside agencies; * Administering time sheets through CORE-CT; * Preparing honorariums, faculty workload forms, travel forms, purchase requisitions; * P-card tracking, maintaining budget accounts; * Creating correspondence as well as proofreading correspondence by the chairs or others in the department; * Submitting maintenance requests, ordering and maintaining office supplies; * In consultation with the Chairperson, giving permissions and overrides to students via Banner; * Accepting applications, documents and checks for annual department events; * Compiling data for report preparation; * Preparing, tracking and distributing various reports. Selection Plan For Assistance in Applying: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. Before You Apply: * Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. * Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. * Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing Human Resources at ***************. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. After You Apply: * Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). * Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! * Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** Questions? We're here to help: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Human Resources at ********************. PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: * TYPING: * Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; * Proofreads for content; * Edits using knowledge of grammar, punctuation and spelling. * FILING: * Designs office filing systems; * Organizes and maintains files (including confidential files); * Maintains, updates and reviews reference materials and manuals. * CORRESPONDENCE: * Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. * REPORT WRITING: * Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. * INTERPERSONAL: * Greets and directs visitors; * Answers phones and screens incoming calls; * Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); * Coordinates with others both within and outside of the organization on a variety of non-routine matters. * PROCESSING: * Screens letters, memos, reports and other materials to determine action required; * May make recommendations to the supervisor. * SECRETARY: * Arranges and coordinates meetings (including space and equipment); * Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); * Writes minutes of meetings, lectures, conferences, etc. from rough draft; * Takes notes and/or meeting minutes; * Prepares expense accounts; * Makes travel arrangements. * OFFICE MANAGEMENT: * Maintains an inventory of supplies and equipment; * Orders supplies when necessary; * Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); * Maintains time and attendance records; * Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); * Designs and initiates new forms and procedures to facilitate workflow; * Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY * Considerable knowledge of * office systems and procedures; * proper grammar, punctuation and spelling; * Knowledge of * business communications; * department's/unit's policies and procedures; * business math; * Skills; * interpersonal skills; * oral and written communication skills; * Ability to * schedule and prioritize office workflow; * operate office equipment which includes computers, tablets, and other electronic equipment; * operate office suite software; * take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS Preference will be given to applicants with the following experience/training: * Excellent written and verbal communication * Pleasant telephone and reception demeanor * Attention to detail, accuracy and proofreading experience * Proven experience in Microsoft Office, including Excel, Outlook, Teams and Word * Budgeting experience * Experience with Banner * Customer service experience * Front desk reception experience * Office management experience Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production. Job Description In this role, he/she will provide clerical, secretarial and administrative support to the Nursing management team. ESSENTIAL FUNCTIONS: Provides support for multiple executive leadership members. Coordinates conferences, travel arrangements and prepares expense reports for reimbursement. Manages calendars, coordinates & schedules a high volume of meetings, conference and appointments Order, stock neatly and maintain appropriated amount of office supplies. Completes specific tasks suitable for the assigned senior leader and divisional nursing leadership Type's correspondence as needed Attends department meeting and record/distribute meeting minutes. Answers and screens telephone calls and refers calls to the appropriate individual and/or takes detailed messages. Creating/revising all departmental memos, letters, documents, reports, policies and procedures, minutes, and all other documents as required. Manage calendar and schedule appointments for department head. Organize and maintains administrative files Execute and appropriately follows-up to various assigned project Performs other related task when assigned and or necessary. Qualifications REQUIREMENTS: High School Diploma or Equivalency required, Bachelor's degree preferred. Minimum of 5 years of Secretarial/Administrative Assistant experience. Hospital experience preferred. Strong research skills to gather pertinent information preferred Auditing paperwork for accuracy, understand auditing process Proficiency in office skills, medical terminology, typing, filing, etc. Must be detailed oriented, able to multitask and work independently. Have excellent communication, organizational, and computer skills. Must have excellent customer service skills, interpersonal skills and ability to remain flexible and adaptable in a fast paced environment. Able to set work pace for maximum efficiency and completion of work deadlines. Able to maintain confidentiality. Creative and innovative. Must be able to work in a fast pace environment. Must be proficient in Microsoft Word, Excel, Access and PowerPoint. Additional Information All your information will be kept confidential according to EEO guidelines.

At Stewart, we know that success begins with great people. As a Stewart employee, you'll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth - by attaining the best people, investing in tools and resources that enable success, and creating a better home for all. You will be part of an inclusive work environment that reflects the customers we serve. You'll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company. Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about. More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle Job Description Job Summary Under direct supervision, performs any combination of basic clerical and administrative support tasks requiring general knowledge and application of various established work methods and procedures.Job Responsibilities Duties may include, but are not restricted to, answering phones, conveying messages, opening and routing incoming mail, preparing outgoing mail, copying, scanning, faxing and/or filing, writing, typing, or entering information into computer system(s) Files and maintains departmental records Assists the department in carrying out various programs and procedures May answer multiple phone lines, organizes meetings and may attend to take notes Interacts with internal and/or external sources via email and/or telephone Order's office supplies as needed Follows clearly defined procedures to complete daily tasks and responsibilities Uses existing procedures to solve straightforward problems without the consistent need to exercise discretion Uses basic communication skills to address internal and/or external clients and/or team members Performs all other duties as assigned by management Individual contributor working under direct supervision with little autonomy Education High school diploma required, Bachelor's preferred Experience Typically requires 0-2 years of related work experience Equal Employment Opportunity Employer Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at *******************. Pay Range & Benefits $34,008.00 - $56,691.33 Annually The base salary range provided is consistent with similar roles at the Company. The base salary range is not an absolute, but a guide, and actual offers will be based on the individual candidate's knowledge, skills, education, experience, location, market conditions, and other compensation components. Depending upon all of the preceding considerations, the base salary may be lower or higher than the stated range. Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Long Island Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's Long Island's office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment. Key Responsibilities: Prepare and format legal filings, including proofreading, redacting and organizing exhibits. Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures. Open and maintain new client matters, including document organization, indexing, and electronic file management. Conduct research and retrieve court decisions from Westlaw. Prepare correspondence, including cover letters for billing statements. Accurately input billing information into the firm's billing software. Schedule and coordinate conferences, depositions, and maintain attorney calendars. Process and track third party vendor invoices and collaborate closely with the accounting department. Qualifications: Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules. A collaborative attitude and willingness to take on new challenges. Exceptional organizational skills with a proven ability to multitask in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Outlook, Excel). Strong typing skills with meticulous attention to detail. Excellent written and verbal communication skills. Current Notary Public License preferred. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $70,000 - $80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Job Description Are you highly coordinated, detail-oriented, and efficient with your time? Do you want to perform important work that you know makes a noticeable difference? Would you like to grow your career with a team that truly values and respects you? If YES, then Nero Air Conditioning & Heating Inc. invites you to apply to become our full-time Administrative Secretary! Our North Haven, CT office is hiring a go-getter to manage the clerical side of our installation projects. This role involves some billing, marketing, scheduling, and clerical sales support responsibilities. Depending on your experience with these matters, you can earn $54,000 - $80,000/year! We're also offering benefits like: Health insurance A 401(k) plan Paid time off Paid holidays Profit-sharing A company tablet and phone A company truck Supportive management Keep reading to learn how you can make your mark on our dynamic team! QUALIFICATIONS What You Need: Clerical experience Proficiency with computers and office software What Would Be Nice To Have: Experience working in an office Experience updating and managing a database WHAT YOU'LL DO AS OUR ADMINISTRATIVE SECRETARY Work hours are Monday through Friday, 7:00 am to 4:00 pm. You'll play an important part in our office, working closely with the installation and sales teams to keep workdays smooth and efficient. Prioritizing accuracy and timeliness, you'll help coordinate all aspects of our installation projects, including billing, scheduling, and sales appointment setting. You'll also help out with office organization, general marketing, and other clerical tasks, making a substantial impact every single day! A LITTLE ABOUT WHO WE ARE We have been installing and servicing residential and commercial HVAC systems throughout Connecticut since 1988. We provide a range of services to our customers, including heating, air conditioning, indoor air quality, ductless air systems, geothermal heat pumps, commercial refrigeration, and more! Custom ductwork is fabricated in our in-house sheet metal shop by state-licensed fabricators. The air conditioning and heating arena is our business, not a sideline. We strive to bring our clients levels of professionalism and excellence that they haven't previously experienced. This is only possible with an exceptional team of professionals. We are always looking to add top-notch employees who will play a huge role in our success as a company, and we care for their well-being with excellent compensation and a positive work environment. TAKE THE NEXT STEP Can you see yourself fitting in well at our office and thriving as our Administrative Secretary? Apply for this dynamic position by filling out our short initial application today! Must have the ability to pass a background check.

SourceProSearch is conducting a search for an experienced Litigation Secretary. What You'll Bring: Blacklining and e-file preparation Creating table of contents Experience with motion practice What You'll Do: Proficiency in legal software and Microsoft Office Suite Strong organizational and communication skills Previous experience in litigation support Salary: Up to $95,000 ****************************

ACES Mill Road School is seeking a dedicated and highly organized bilingual 12-month school secretary to join our administrative team. The ideal candidate will play a vital role in supporting the daily operations of the school by providing exceptional clerical, organizational, and communication support to students, families, and staff. Fluency in English and Spanish is required to effectively serve our diverse school community. This position requires strong attention to detail, the ability to manage multiple priorities in a fast-paced environment, and a welcoming, professional demeanor that reflects the inclusive culture of our school. Duties and Responsibilities: * Maintain adequate office supplies and coordinate purchase orders and processes * Answer phones, direct calls to appropriate personnel, and ensure messages are properly conveyed * Complete time and attendance processes for assigned units or programs * Coordinate schedules and meetings as directed by supervisor * Assist in completion of various reports * Greet visitors and communicate positively and courteously * Maintain necessary office equipment and report issues to the appropriate departments * Maintain emergency materials for drills and contacts * Prepare correspondence for stakeholders and staff as needed * Complete office tasks such as filing, distributing mail, and other clerical duties * Exhibit punctuality, professionalism, and adherence to the dress code * Maintain confidentiality when handling sensitive information Knowledge of: * Technology used within the scope of work, including Microsoft Office, Google applications, and interfaces such as Munis, Paycom, and PowerSchool * Basic accounting for budget review and purchase processes * Yearly state reporting as appropriate for the assigned setting * Timeline of events and tasks for the assigned program Skills in: * Communicating effectively with the public and staff * Directing inquiries to the appropriate personnel * Representing ACES respectfully and responsively * Scheduling meetings with staff and stakeholders * Functioning as part of a team and responding positively to suggestions * Completing assignments accurately and in a timely manner Ability to: * Interact courteously and professionally with the general public and staff * Remain calm in stressful situations * Prioritize tasks and organize work efficiently * Adapt to a fast-paced work environment * Collaborate with others for program planning * Work independently with minimal supervision Physical Demands: * Sedentary work with some movement throughout the building * Bending or lifting materials such as copy paper, files, and office supplies * Ability to listen and respond clearly to receive and disseminate information Work Environment: * Low to moderate noise level * Occasional deadlines with severe time constraints * Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions EEO/AAE Qualifications High school diploma Two to three years' experience in an office setting Bilingual preferred Proficient with office software External Candidates please apply online at ************* Internal candidates should apply via the "Careers at ACES" link on Interfaces. EEO/AAE

Joel Barlow High School: Secretary II - Writing Center JobID: 1262 Secretarial/Clerical Date Available: Immediate Additional Information: Show/Hide Date Available: Immediate Salary & Benefits: In accordance with the non-certified staff collective bargaining agreement. Salary range is $23.76/hour to $26.01/hour. Schedule: School-year position (181 days); 7.5 paid hours per day when school is in session for students with an additional half hour unpaid for lunch. Usual hours - 7:30 a.m. to 3:30 p.m. Responsibilities: * Supervise and assist students in the Writing Center * Provide technological and clerical support for school-wide reading and writing programs, including the district reading and writing portfolio programs * Revise, design and publish summer reading brochure; collect and evaluate data on books students read; research and select additions to list * Revise and monitor Writing Center annual schedule * Maintain data and communications related to student reading and writing performance * Assume other responsibilities as assigned by the Writing Center Director * Support other academic centers with scheduling and reports as needed Qualifications: * High School diploma or its equivalent; college degree preferred * Proficiency in Google Learning Suite with a strong aptitude for learning new software * Excellent interpersonal, verbal and written communication skills including the ability to compose written memos, letters, and other professional documents * Ability to work both independently and as part of a team * Strong organizational and planning skills Application Process: Applications will only be accepted online at the district website: ************ A direct link to the application page is: ******************************** Applicants Must Submit: * Formal letter of application * Resume * Three letters of recommendation * College transcripts if applicable Deadline for Application: Until filled. Equal Opportunity Employer The Regional School District No. 9 is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

The Oxford Board of Education is seeking an individual to record, transcribe, and file minutes of bimonthly evening Board of Education Meetings. Previous experience preferred. Must attend meetings in person; minutes must be completed within 6 days. Meetings start at 6:30 p.m. and typically last up to two hours. Salary: $175.00 per meeting; meetings longer than 3 hours are paid at $275 Salary includes attending meetings and preparing minutes

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Long Island Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's Long Island's office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment. Key Responsibilities: Prepare and format legal filings, including proofreading, redacting and organizing exhibits. Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures. Open and maintain new client matters, including document organization, indexing, and electronic file management. Conduct research and retrieve court decisions from Westlaw. Prepare correspondence, including cover letters for billing statements. Accurately input billing information into the firm's billing software. Schedule and coordinate conferences, depositions, and maintain attorney calendars. Process and track third party vendor invoices and collaborate closely with the accounting department. Qualifications: Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules. A collaborative attitude and willingness to take on new challenges. Exceptional organizational skills with a proven ability to multitask in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Outlook, Excel). Strong typing skills with meticulous attention to detail. Excellent written and verbal communication skills. Current Notary Public License preferred. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $70,000-$80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Job Description LNK International, Inc. is one of the nation's largest manufacturers of solid and liquid dose, over the counter (OTC) pharmaceuticals. For over 40 years, we have built a reputation for delivering the highest quality products, outstanding service and product innovation. What sets LNK apart? We believe it is our employees. Our full-time employees enjoy competitive benefits including: 401(k) with generous employer match Health Insurance Dental Insurance Paid holidays Paid vacation As the Safety & Facilities Administrative Assistant you will be in a visible role responsible to help maintain, develop, implement and enforce LNK's safety and environmental plans. Collaboration across departments and consistency across our multiple locations is critical, as well as the ability to communicate clearly and effectively with all levels of the team. Safety Department Responsibility: Maintain and update safety records, training logs, inspection reports, and compliance databases. Assist with preparing monthly safety reports, safety meeting minutes, and training materials. Track and follow up on safety corrective actions, vendor certifications, and permit renewals. Help organize and document fire drills, equipment inspections, and safety audits. Support communication between departments, vendors, and regulatory agencies as needed. Assist with card access requests and maintaining access records. Assist with new employee orientation, including safety training and onboarding documentation. Review invoices for accuracy, obtain approval signatures, and make copies for record-keeping. Assist with building walk-throughs and safety inspections as needed. Assist during safety audits, providing documentation and departmental support as required. Facilities & Sanitation Department Responsibility: Maintain and update Facilities logbooks, binders, checklists, and SOP documentation across all buildings. Track open Facilities work orders, service tickets, and project status spreadsheets. Prepare and file Facilities paperwork, including repair requests, preventive maintenance logs, and inspection forms. Maintain the current list of open Facilities projects with service providers. Communicate with Facilities vendors to coordinate service visits, request quotes, follow up on open work orders, and track completion. Update and maintain spreadsheets for HVAC service, plumbing, electrical repairs, and contractor schedules. Maintain up-to-date digital and hard copy records for building inspections, utility logs, shutdown logs, and equipment service reports. Support Sanitation by updating restroom checklists, sanitation logs, and documentation required for audits. Review weekly restroom checklists and file properly for all buildings. Update vendor insurance certificate logs and notify management when renewals are required. Assist with documentation for audits and inspections. Maintain organized filing systems for HVAC, plumbing, electrical, safety systems, and general maintenance records. Support communication between Facilities, Sanitation, Safety, Purchasing and Vendors. Additional Expectations: Maintain confidentiality for all documentation handled. Demonstrate reliability, punctuality, and strong follow-through. Maintain a clean, organized workspace and protect all controlled documents. Support both departments with urgent requests when needed. Perform other related duties as assigned by the Facilities or Safety Manager. Minimum Education or Experience Required: High school diploma or equivalent. administrative or office experience (safety, compliance, or manufacturing experience a plus). Strong computer skills (Excel, Word, Outlook required). Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills in English. Verbal Spanish skills are preferred. Understanding of cGMP, FDA, and OSHA regulations is a plus. This position works in both the warehouse, production areas and office. This is an onsite position - no remote options are available. The salary listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as permitted by law. LNK provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws. Job Posted by ApplicantPro

Function: Under the direct supervision of the Office Manager, provides overall clerical and data entry support to the Community Services Staff. Capabilities required: The incumbent must possess basic typing, MS Office and clerical skills; must possess skill and understanding in dealing with telephone contacts and interpersonal relationships with staff members, clients, and the public; accuracy in cash receipts, disbursements and data entry; and the ability to affirm the philosophies, policies, goals and heritage of the agency, together with the ability to apply these philosophies and goals constructively in the performance of duties. Use of capabilities: (illustrated by typical activities) Assists with maintaining program files and their confidentiality; monitors the flow of data collection and ensures records are kept up to date through accurate data entry and clerical duties. Answers and screens incoming telephone calls from referral sources and clients and provides appropriate information. Greets and responds to visitors to the agency, including staff members, clients and their families, and the public. Sorts and distributes incoming and interdepartmental mail. Assists with ordering and maintaining office supplies. Maintains sign-out logs for office equipment. Assists in disbursing petty cash. Provides additional clerical services as assigned. Education/Experience requirements: High School diploma required. 1-3 years clerical experience preferred. Bilingual in Spanish preferred. Shift: Monday - Thursday Work 2pm - 8pm. * $1,000 Sign On Bonus! Monday-Thursday 2pm-8pm. 24 hours a week.

Non-Instructional Additional Information: Show/Hide ADMINISTRATIVE ASSISTANT: UNION AFFILIATION: LOCAL 884, RANGE 9. Step 1 Salary: $49,950 This is a "Special Fund," non-tested position. Continued employment contingent upon availability of future funding. Hires into this class shall not be covered by the City pension but shall continue to be covered by Social Security. Nature of Work: This position is responsible for providing administrative support in the operation of an office or department. Through skilled clerical, secretarial, and administrative work, incumbent supports directors, managers and other department employees in a variety of administrative or program assignments. Work typically includes reception; utilizing computers to: enter/maintain data, produce correspondence or other materials, and process electronic or paper forms/information; and record keeping. The variety of work may differ among departments where this position is utilized. Work performed requires a high degree of accuracy, the ability to meet time schedules and/or deadlines and, at times, the responsibility to maintain confidential/sensitive information. Work is performed with a degree of independence according to general or specific instructions and at times may be self-initiated. Work is reviewed by conferences, reports and/or observation of results. Depending on department where assigned, position may report to a department head, director or designee. Illustrative Examples of Work: (Depending on Department Where Assigned) Greets and assists visitors; answers and screens phone calls. Routes visitors and callers to the appropriate party. Handles and routes mail, depending on assigned department may arrange appointments, meetings, and/or conferences for director(s) or others in the department. Handles routine requests for information, procedural guidelines or assistance over the telephone or in person. Gives information to other divisions and the public requiring knowledge of departmental rules, regulations, and procedures. May assist in resolving administrative problems as assigned. Maintain polite and professional communication via phone, email and all other forms of correspondence. Uses computers and/or other standard office equipment to generate items such as but not limited to correspondence, reports, spreadsheets, presentations and/or other documents required to provide administrative support and efficient operation of the office. Uses computers to compile and/or perform data entry. Retrieves data to produce reports, perform audits and/or to conduct research. Creates and/or maintains electronic and/or paper records and files according to established procedures. Searches files for information. May maintain less complex accounting, financial, and cost records where no technical knowledge is required. May handle personnel records. Depending on assigned department may handle financial and, purchasing functions, payroll functions, and expenditure functions. Depending on assigned department prepares payroll, vouchers, requisitions, and purchase orders. Performs routine posting to ledgers, account books or other records. Assists in or maintains inventory and orders supplies. Depending on assigned department may assist in planning, preparing, and coordinating the preparation of capital and operating budgets, including analysis of budget requests. Depending on assigned department may arrange and schedule preparations for meetings of a Board or Commission and may act as recording secretary. Performs related work as required. Requirements of Work: Graduation from a high school, which may be supplemented by college level courses relevant to the job duties performed by this position; and at least 2 years of experience with administrative work such as described in the duties of this position; or any equivalent combination of training and experience which provides the following knowledge, abilities and skills: Considerable knowledge of modern office systems, practices and procedures. Computer literacy skills, including knowledge of Microsoft Office Suite programs, primarily MSWord MSExcel, and Outlook. Considerable knowledge of business English, spelling and arithmetic. Ability to maintain record systems and to assemble and prepare reports from such records. Ability to effectively express ideas orally and in writing as well as to understand and follow oral and written instructions. Ability to establish and maintain effective working relationships with other employees and the public. Ability to research, assimilate data and present findings orally and in readable narrative form when necessary. Ability to be professional, polite, attentive and accurate. Ability to be organized, manage time to meet deadlines, anticipate needs, be detail oriented and resourceful.

Job Description World Insurance Associates is a unique insurance organization offering top products and services from major providers, combined with attentive service from local agents. Founded in 2011, World is one of the fastest-growing insurance brokers in the U.S. with over 2,200 employees in over 260 offices across North America. We specialize in personal and commercial insurance lines, surety and bonding, employee benefits, financial and retirement services, and human capital management solutions. Our rapid growth and market leading presence has created opportunities throughout the state and we offer top talent the choice to work from one of our multiple offices throughout the region. Position Summary The Administrative Assistant/Receptionist is responsible for managing calls, inputting data, as well as additional administrative duties to support the Hamden, CT office. Essential Duties and Responsibilities First line of contact to receive and distribute a high volume of calls Responsible for receiving, processing and distribution physical and electronic mail Distribute faxes via the agency management system Responsible for keeping inventory of all office supplies and placing approved orders for replenishment as needed Performs all other general administrative related duties as assigned Qualifications Associates Degree 1-3 years of experience Work experience with customer service responsibilities Computer savvy and proficient in Outlook Excellent verbal communication skills Ability to multi-task in a fast paced and deadline driven environment Must be able to maintain professionalism and a positive service attitude Can handle sensitive information with the highest degree of integrity and confidentiality Strong attention to detail and excellent organizational skills required Exceptional customer service skills, over the phone and in person, with our customers and internal departments Sense of urgency and problem-solving skills Equal Employment Opportunity At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business. TO EXECUTIVE SEARCH FIRMS AND STAFFING AGENCIES: World does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered World's property, and World will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting World's Human Resources Talent Department. #LI-KS1 Powered by JazzHR VM0QrpYkj1

Working under limited supervision, incumbents in this position use advanced administrative concepts, practices and procedures to support faculty and their research lab staff. Gathers, organizes, stores and supplies information; maintains files; schedules appointments, arranges meetings and special events; produces correspondence and documents. Acts as a liaison between assigned Staff and the Scientific Director's Office, Office of Sponsored Research Administration and other administrative areas of the institution, as well as applicable administrative areas of external organizations often serve as the first point of contact for visitors, collaborators, and job candidates. The Research Administrative Assistant (RAA) is distinguished by the degree of autonomy and professionalism expected, as well as the specialized knowledge and skills required to successfully support grant-funded research. Key Responsibilities & Essential Functions * Provides advanced administrative support to assigned Faculty and their lab groups including, but not limited to calendar maintenance, internal and external meeting arrangements, all aspects of domestic travel arranging and coordination of international travel, faculty and staff expense reports, electronic and paper file maintenance; assists with on-boarding and off-boarding of employees and timekeeping for research staff * Maintains calendars and appointment schedules. produces agendas and facilitates and coordinates special events and meetings that may include internal and external participants. Make travel arrangements for invited guests, prepare meeting agendas, and coordinate in-town transportation. Liaises with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions including faculty and research staff bio sketches/CV, letters of support, documents for compliance reporting, progress reports, and others as required by the granting agency. * Assists faculty with submission of manuscripts including providing bibliographic reference material, help with graphics and submission to PubMed for NIH required PMCIDs. * Works to develop mastery in and performs specialized duties/coordination functions including, but not limited to, support of Seminar Committee, Interest Groups, and research data entry such as PubMed * Assists labs in ordering supplies; facilitates purchase orders. Provides general computer, fax, printer, scanning, copier, Zoom, and software support to faculty and their staff. Works closely with IT to solve technical issues and order replacement supplies. May provide support and assistance in lab budgets; may monitor expenditure for supplies and other administrative expenses to ensure conformance with budget. * Other duties as assigned. Knowledge, Skills, and Abilities * High School Diploma and 2 years relevant administrative experience. * A BA is preferred but not required. A familiarity with basic science is preferred but not required. * Must have successful working experience using multiple technical applications including word processing, database management, spreadsheets, presentation software, email and other office technologies. Demonstrated ability to learn new applications as required. * Excellent organizational and time management skills and demonstrated ability to manage details accurately. Must be effective at managing multiple tasks and multiple priorities. * Strong interpersonal skills to work cooperatively with a large team in a high-profile environment requiring discretion, judgment, tact, and diplomacy in interactions with a wide variety of people and personalities. * Ability to communicate effectively in writing and verbally, to clearly exchange information with people representing a wide diversity of disciplines and levels of sophistication. * Ability to take independent initiative and exercise good judgment in decision making under minimal supervision. * Ability to anticipate needs of those to whom support is provided and supply needed services and materials in such a way as to maximize their efficiency and productivity. * Ability to work in a fast-paced environment, handle multiple projects, and meet short deadlines. Education Required: High School Diploma or GED Education Preferred: Bachelor's Degree Experience Required: 2 years Experience Preferred: 4 years Pay Range (hourly): $22.04 - $28.65 #CA-NL6 About JAX: The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit ************ EEO Statement: The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.