Secretary jobs in Hesperia, CA - 415 jobs

Essential Duties And Responsibilities Other duties may be assigned. Reports to the publications director for management of the publication's operations. Assists in meeting the various students' needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings, prepares agendas, reserves facilities, and schedules catering. Participates in the publication's annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet, submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances, student payments (for travel expenses, events, etc.), reimbursements, credit card statements, and reconciliation of cash advances. Liaises with third-party vendors as needed. Provides general oversight for publications student workers, coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences, collecting travel documents, releases, and payments from students, booking airfares with the university travel agent, hotel accommodations, meal stipends, etc. Coordinates pre-trip meetings and agendas, briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work, scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an up-to-date live budget spreadsheet, accessible to the publications director and department chair, reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with up-to-date information (i.e., student ID numbers, positions on staff, permanent addresses, contact information, etc.), updating their personnel files. Handle the advertising accounts for the campus publications, work with the advertising manager to maintain the advertising schedule, secure advertising vendors, and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers, promotional events, publication distribution events, workshops, meetings, banquets, etc.) with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos, videos or PDFs for Marketing & Communication, publications, archived photos for departments and offices). Schedule and manage photography with university colleges, schools, departments, and athletics for campus publications as needed. Organize the program schedule of publication dates, meetings, travel, and events. Sends out information about the publications to prospective students (i.e., email blasts, scholarship and publication staff applications). In conjunction with department efforts, Maintains a database of recruiting efforts with prospective students (i.e., inquiries, applicants, accepted, enrolled). Assists with the coordination of meetings, events, and digital updates for the Public Relations Student Society of America and Lancer Public Relations.

Join Our Team at JD Bathroom Remodel Express! We're looking for an enthusiastic, detail-oriented Secretary to be the backbone of our office operations at our Hesperia, CA location. If you're organized, proactive, and ready to take on a dynamic role that supports our team's daily success, we want to hear from you! What You'll Do: Manage Communications: Answer calls and emails, ensuring they reach the right team members quickly and efficiently. Coordinate Scheduling: Set up meetings across internal teams and external clients, keeping our construction crews and customers on track. Keep Us Organized: Maintain a well-ordered office environment, manage files, and ensure office supplies are stocked and accessible. Be the Face of the Office: Greet visitors, acting as the friendly and professional first point of contact. Keep the Team Informed: Communicate important updates, procedures, and policies to staff members. Support Executive Operations: Handle travel bookings, process expense reports, and assist with other high-level administrative tasks. Master New Tools: Learn our CRM, sales, and scheduling systems to help streamline operations. What We're Looking For: A Team Player: A positive, high-energy attitude that brings enthusiasm to everything you do. Organized & Detail-Oriented: You can juggle multiple tasks without missing a beat and maintain a high level of accuracy. Excellent Communicator: Strong written and verbal communication skills, able to work well with a wide variety of people. Quick Learner: Eager to adapt and grow with new systems and technologies. Prior Experience: At least 1-2 years as an administrative assistant, secretary, or receptionist. Tech Savvy: Proficiency in Microsoft Office Suite (Excel and PowerPoint), and familiarity with office equipment (printers, fax machines, etc.). Local to the Hesperia, CA area Why JD Bathroom Remodel Express? Fast-Paced Environment: Join a growing company where your contribution truly matters. Collaborative Team: Work alongside passionate professionals who support and encourage each other. Opportunity to Grow: We value your input and are committed to fostering your development within the company. Ready to make an impact? Apply today and become a key part of our team!

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal Hourly rate $22.12 per hour. OVERVIEW OF POSITION: Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office/service line. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary. ESSENTIAL FUNCTION: Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc. Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Orders office and program supplies; researches options with vendors and suppliers. May deliver scheduling services, based on the service lines needs. Performs other duties as assigned. EDUCATION: Typically requires H.S. Diploma or national equivalent. EXPERIENCE: 1 to 2 years' experience, or equivalent combination of training, education and experience to perform the job successfully. KNOWLEDGE, SKILLS, ABILITIES: Demonstrated proficiency with MS Office applications (Word, Excel, Outlook). Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public. Ability to maintain customer service orientation and professionalism in all interactions. Ability to exercise independent judgment and employ basic reasoning skills. Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements. The working conditions are generally favorable. Lighting and temperatures are adequate, and there are no unpleasant or hazardous conditions caused by noise, heat, dust, etc. The position requires occasional standing, bending, reaching, stooping, squatting, kneeling, grasping, lifting and twisting. Carrying/Lifting: Occasional / Up to 30 lbs. Standing: Occasional / Up to 3 hours per day Sitting: Constant / Up to 8 hours per day Walking: Occasional / Up to 3 hours per day Repetitive Motion/Activity: Keyboard activity, telephone use, writing Visual Acuity: Ability to view computer monitor and read newsprint Travel: None Environmental Exposure: None

. Applicant must possess a high school diploma or equivalent and hold a current WIC Nutrition Assistant (WNA) certification, with a minimum of one year of WIC Nutrition Assistant experience. Must have a California Driver's License with a safe driving record, DMV record required. Must be insurable by the program's insurance carrier. Must possess a current CPR (BLS Provider) certification through the American Heart Association (AHA) or the American Red Cross, certification may be obtained prior to orientation. The WIC Nutrition Assistant (WNA) supports the Nutrition/WIC Department by providing clerical, participant intake, and program support services to eligible women, infants, and children. This role assists with WIC enrollment and recertification, maintains accurate client records, issues WIC benefits, and supports nutrition education and breastfeeding promotion while ensuring compliance with WIC program requirements. The position works closely with the Nutrition Department and may require travel to multiple clinic locations as assigned. The WIC Clerk will serve as a general office person in the area of WIC/Nutrition services. They will also provide basic nutrition education as trained a WNA and help in scheduling patients and participants under the supervision of the Nutrition Department Director as a point of contact for different services. This position is funded by a Grant. Must be able to work with the Indian Community and be sensitive to the Indian culture and its needs. Major Duties and Responsibilities: Serves as a clerk/secretary in the area of general office duties for the WIC program. Completes WIC Nutrition Assistant Certification and holds WNA Certificate. Types, copies, and files all necessary materials for the efficient operation of the WIC program. Handles routine office details and issues WIC checks. Completes an age appropriate history on each woman, infant, and child who qualifies for WIC services. After all tests and physicals have been completed, clerk is responsible to review the findings and submit the information on each child or woman to the dietitian. Keeps patient file cards updated and complete. Maintains WIC patient charts, fills out and completes appropriate WIC enrollment and re-certification forms. Facilitates clients in receiving WIC services. Monitors and develops system for assuring compliance with WIC eligibility requirements. Sets up and maintains filing and reference system for the WIC Nutrition Program. Visits Pechanga, Cahuilla and Needles as assigned to issue WIC vouchers or attends WIC clinics. Uses the ISIS (Integrated Statewide Information System) computer system for WIC eligible participants. Keeps abreast on current breastfeeding information and education Promotes breastfeeding as the preferred feeding choice of infants Other duties as may be assigned. This position shall require working on weekends, if needed. Qualifications Education: Applicant must possess a high school diploma or equivalent and hold a current WIC Nutrition Assistant (WNA) certification. Experience: A minimum of one (1) year of WIC Nutrition Assistant experience. Certification: Must have current CPR (BLS Provider) certification through the American Heart Association (AHA) or the American Red Cross. Certification may be obtained prior to orientation. License: A California Driver's License with a safe driving record, DMV record required. Must be insurable by the program's insurance carrier. Skill: Recommend typing speed of 30 wpm. Computer skills. Good communication skills, both written and verbal. Knowledge of filing system. Ability to: Run ISIS for WIC with one week of instruction. Must be able to work with the Indian Community, and be sensitive to the Indian culture and its needs. Physical Demands: Work may require driving, walking, standing and sitting. There may be some carrying of light items such as books, paper and small equipment weighing 10 to 20 pounds. Extensive traveling is required. Appointment Type: Part-Time, Non-Exempt Position Compensation: $21.00-$23.50 Per Hour (depending on experience and internal equity) Clinic Location: San Manuel Clinic as Assigned San Manuel Indian Health Clinic (11980 Mt. Vernon Ave. Grand Terrance Ca, 92313), Cahuilla Indian Health Clinic (53000 Cahuilla Rd. Anza, Ca 92539), Santa Rosa Indian Health Clinic (65175 St. Highway 74 Mountain Center, Ca 92561), and Pechanga Indian Health Clinic (47001 Pala Rd. Temecula, Ca 92592).

Job DescriptionBenefits: 401(k) Competitive salary Free food & snacks Opportunity for advancement Paid time off Training & development Essential Basic Requirements: At least 2 years of experience as a Rental Agent / Office Administrator Ability to communicate both verbally and in writing with customers and residents Completely computer literate, including Microsoft Office, Excel, AppFolio, and other various operational programs Strong communication and customer service skills (in-person, phone, and written) Detail-oriented with excellent organizational and multitasking abilities Ability to handle sensitive information with professionalism and confidentiality Comfortable conducting property tours and interacting with prospective residents Basic understanding of leasing documents, Fair Housing laws, and application procedures Ability to work independently and/or as part of a team in a fast-paced environment Reliable transportation and a valid drivers license for property tours that are off-site Job Duties and Responsibilities: General Operations Market Surveys Greet and assist prospective residents in person, over the phone, and/or via email. Conduct property tours, highlighting available homes and community features. Process leasing applications and ensure all documentation is complete and compliant with community guidelines. Maintain accurate leasing records and notes in software platforms such as AppFolio. Stay informed on rental rates, availability, lease terms, and community policies. Monitor lease renewals, distribute renewal notices, and follow up as needed. Assist with tenant screening processes as implemented by supporting staff. Coordinate and oversee move-ins and move-outs, ensuring smooth transitions and professional experiences. Conduct periodic inspections for move-in/move-out processes and maintain related documentation. Review notices to vacate to determine reasons for move-outs and manage related records Assist in issuing and monitoring necessary notices, including those for late payments, evictions, and returned payments. Respond promptly to resident inquiries, concerns, and maintenance requests. Support collections by making payment reminder calls, issuing late notices, and arranging payment plans. Monitor and manage inventory for Park Homes, Rentals, and Maintenance Work Order status. Participate in marketing and outreach activities to attract new residents. Provide general administrative support, including data entry, filing, and report preparation.

Job Description HERS Advisors has partnered with a successful regional law firm who are looking for a Litigation Secretary to work in their Corona office (hybrid). The Litigation Secretary will provide legal and administrative support to multiple attorneys. Responsibilities for Litigation Secretary: File management and document production Extensive experience with e-filing in administrative, state, and federal courts Draft, proofread, and edit correspondence Client interaction/communication with clients, courts, and attorneys Knowledge of court rules and civil procedures in State and Federal jurisdictions Legal calendaring via Juralaw and other electronic court rule programs Management of multiple calendars, appointments, and travel arrangements Preparation of travel/expense reimbursements Requirements for Litigation Secretary: High school diploma or GED; Associates/ Bachelor's degree preferred In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software 3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus Salary range: 80-105k. If you meet the basic requirements, please email your resume to: ***************************

Energy: Forget about blending in. That's not our style. We're the risk takers, the trailblazers, the game-changers. We're not perfect and we don't pretend to be. We're raw, unfiltered, and a bit unconventional. Our drive is just like our athletes, unrivaled. The power is in your hands to define what success looks like and where you want to take your career. It's not just about what we do, but about who we become on along the way. We are much more than a brand here. We are a way of life, a mindset. Join us. A Day in the Life: Serve as a primary coordinator for department communications and logistics. Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support the department. Activities include a variety duties such as: answer direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior manager. Anticipate the needs of others in order to ensure their seamless and positive experience. Provide real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports. Who You Are: Prefer a Bachelor's Degree in the field of -- Business Administration, Communication, or related field of study. Between 1-3 years of experience in an administrative assistant position. Between 1-3 years of experience in office management systems and procedures. Monster Energy provides a competitive total compensation; this position has an annual estimated salary of $21.00 - $24.00 The actual pay may vary depending on your skills, qualifications, experience, and work location.

McKinley: Youth, Family, and Community are what we are all about! We offer a great working environment and benefits package! McKinley encourages growth so that you can Be your Best H.U.M.A.N. At McKinley employees share a set of guiding principles: We embrace a culture that is Hopeful, Understanding, Moral, Awesome, Nurturing. - H.U.M.A.N. The Company: McKinley is a highly respected welfare organization with a comprehensive array of programs and services which touch nearly 1,800 lives annually including short term residential treatment program (STRTP), Foster Care, Adoptions, Mental Health Services, and Special Education. McKinley has 5 locations throughout southern California with our main campus located in San Dimas. We embrace a culture that is H.U.M.A.N.- Hopeful, Understanding, Moral, Awesome, Nurturing. McKinley has created a Hopeful environment, in which we choose optimism in finding the motivation to achieve our greatest dreams. We are a team dedicated to Understanding individual needs and do so by listening and embracing each individual s stories. We strongly embrace our agency s Morals by treating everyone with kindness and respect. At McKinley, we acknowledge our team member s and clients Awesome qualities by celebrating what makes each individual unique. We are dedicated to Nurturing a Trauma-Informed Integrated Care approach that has created a unique culture within the organization. We celebrate diversity by our commitment to cultivating an inclusive and affirming environment for all. The Position: The Administrative Assistant provides comprehensive administrative and office support to the leadership team, ensuring efficient day-to-day operations and effective coordination across departments. This role serves as a key point of contact for internal and external stakeholders and supports leadership through scheduling, communication, documentation, and project coordination. Compensation and Benefits: The pay range we re offering is $22.00-$28.00 hourly depending (Based) on experience. Our people are the heart of our organization, which is why we offer robust benefits to support your health and wellness as well as your personal and financial well-being. Medical, Dental, and Vision Insurance- we offer a company defined contribution of $620/month Life Insurance Flexible Spending Account Paid Time Off Sick Time Paid Holidays 403(b) retirement plan with company match up to 3% Employee Assistance Program Tuition Reimbursement Employee Referral Bonus Credit Union Membership Training Opportunities to Further Personal and Professional Growth EDUCATION / EXPERIENCE REQUIRED: High School diploma, BA preferred 2 years of Administrative Assistant or office experience Bilingual Spanish-speaking preferred OTHER SKILLS REQUIRED: Strong proficiency in Google Workspace and other related software Strong organizational and project management coordination skills, including tracking timelines, deliverables, and follow-up items Excellent oral, written, and interpersonal communication skills Exceptional customer service skills, both in person and over the phone, with internal and external stakeholders Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong time management skills with the ability to meet deadlines with minimal supervision Ability to work independently while also contributing effectively as a team member Professional demeanor with the ability to represent the organization appropriately at all times Ability to maintain strict confidentiality and professional boundaries with leadership, team members, and clients Ability to write, speak, and interact in a clear, professional, and respectful manner PHYSICAL SKILLS REQUIRED: Must pass a pre-employment physical examination, tuberculosis (TB) test, and drug screening Ability to sit for extended periods while working at a computer and performing administrative and project management tasks Ability to stand and walk intermittently throughout the workday Ability to use hands and fingers to operate a computer keyboard, mouse, telephone, and other standard office equipment Ability to read, write, and communicate effectively in person, over the phone, and via electronic communication Ability to occasionally bend, stoop, kneel, reach, and lift or carry materials weighing up to 15 pounds Ability to travel between sites or attend meetings as needed CLEARANCES REQUIRED: Department of Justice (DOJ), Federal Bureau of Investigation (FBI), Child Abuse Index (CACI) Insurability under Corporate Automobile Insurance DESCRIPTION OF DUTIES: Provide comprehensive administrative and project coordination support to the leadership team across multiple departments Manage calendars, schedule appointments, and coordinate meetings; prepare agendas, take detailed minutes, and track follow-up action items Support assigned projects by tracking timelines, coordinating deliverables, maintaining documentation, and ensuring timely follow-through Serve as a point of contact for internal and external stakeholders and route inquiries appropriately Answer, screen, and direct incoming phone calls and provide general front desk coverage as needed Prepare, compile, and distribute reports, presentations, and correspondence Develop, organize, and maintain electronic and paper filing systems, including Google Drive and shared drives Coordinate travel arrangements and submit or reconcile expense reports Conduct routine site camera checks on assigned days and report concerns Assist with the review and organization of camera footage and documentation related to incidents, violations, or damages as directed Track and compile vehicle-related administrative data, including mileage, fuel usage, registrations, and reports, for leadership review Assist with insurance-related and compliance-related project coordination, including documentation tracking and follow-up Support audit and compliance projects by organizing materials, tracking requirements, and coordinating responses Assist with the receipt, organization, and tracking of vendor bids and related documentation Provide administrative support for special projects as assigned Perform general office support functions, including filing, scanning, copying, and mail processing Perform all other related duties as assigned Why Should You Apply? Our Mission- work for an organization that makes a real difference in people s lives Competitive pay Several benefit options Employee tuition reimbursement Great training for staff Join McKinley to Be Your Best H.U.M.A.N.

LDI Mechanical, Inc. is a leading HVAC Multi-Family Mechanical Contractor who is currently looking for a self-motivated individual to fill the role of Administrative Specialist - Travel and Facilities. This is a dynamic role that is responsible for supporting multiple facilities and arranging travel company wide. It provides the opportunity to be an essential part of a robust team environment. Job duties are as follows, but not limited to: Travel Responsibility: Book travel arrangements (hotels, rental cars, flights, and conference rooms) in accordance with company policy. Track and report travel spending; generate ad hoc reports for Division Managers. Reconcile and code monthly credit statements. Facilities Coordinator Serve as the primary point of contact for service providers (utilities, maintenance services, etc.) at LDI-owned and leased properties. Coordinate annual building inspections and testing as required by local regulations; ensure permits are filed, posted and distributed. Oversee building repair requests (electrical, plumbing, roofing, etc.) and lead improvement projects. Maintain communication with satellite offices' and Property Managers for requests and inquiries. Assist in lease reviews and negotiations for equipment and properties. Track and report monthly rents and fees for company leases. Placing and picking up orders to maintain inventory for building, office, and cleaning supplies. Organize Conference Room and setups for executive meetings. Collect lunch orders for Owner as needed. Miscellaneous Cross train with Fleet Administrator. Back-up to Fleet Coordinator as needed. Assist with completing a variety of Fleet tracking, monitoring reports and spreadsheets. Skills & Qualifications Strong organizational and time management skills; able to multitask and work with minimal supervision. Critical thinking and problem-solving ability, especially in non-standard situations. High attention to detail and accuracy in record-keeping. Ability to prioritize and address multiple urgent scenarios simultaneously. Excellent communication, assertiveness and follow-up skills required. Proficiency in Microsoft Outlook and Excel. Bilingual; Spanish a plus but not required. Benefits after introductory period include: Medical, Dental, Vision, Voluntary Life, Voluntary AD&D and 401k with employer match Requirements: Able to lift up to 50 pounds Reliable transportation Valid Driver's License Valid Auto insurance

The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, along with professionalism, discretion, and initiative to anticipate the needs of attorneys and clients. Essential Duties and Responsibilities Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription Handle e-filings and support all stages of the litigation process, from initiation through trial Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) Schedule and coordinate appointments, meetings, and deadlines for attorneys Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar Prepare and process new client/matter intakes per Firm procedures Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents Arrange travel for attorneys, including hotel, airfare, and ground transportation Sort, read, print, and distribute incoming mail and emails to appropriate recipients Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all Firm, client, and personnel information Additional duties may be assigned as required to meet business needs Qualifications and Requirements High School Diploma or equivalent Minimum of five years of litigation secretary experience Strong writing, editing, and proofreading skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong organizational skills with the ability to prioritize workload for multiple attorneys Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions Consistently reliable in attendance and punctuality Physical Requirements Prolonged periods of sitting, with frequent standing and walking throughout the day Frequent use of a computer for reading, writing, and document preparation Clear verbal communication in both in-person and telephone interactions Occasional bending, climbing, and kneeling as needed Fine motor coordination for tasks such as writing, typing, using a computer mouse, and operating office equipment Availability to work more than 40 hours per week, including overtime when necessary Capable of lifting up to 10 pounds To Apply: Please email your resume to: **************************** Craig Fleck Vice President Chelsea Search Group 1777 Laurelwood Way Oceanside, CA 92056 ************ **************************** *************************

Job DescriptionHigh volume and busy local family law and probate/trust litigation practice seeking a part time legal secretary with experience in family law litigation matters, with an opportunity to advance to full time. Benefits/Perks Health Insurance Plan (available only for full time employees) Competitive Compensation commensurate with experience Job Summary We are seeking a highly motivated and experienced Legal Secretary to join our team. In this role, you will work under the supervision of our attorneys, providing support and ensuring they are able to carry out their duties. You will communicate with clients via telephone and email, draft correspondence, judicial council forms, stipulations, declarations, proposed orders and Judgment forms. Additionally, you will have to be responsible for assisting with management of deadlines relating to discovery, as well as assisting with preparation of written discovery responses, document review and sorting and propounding discovery demands. The ideal candidate is hardworking, very detail-oriented and motivated to maintain the firm's desired reputation for competence and professionalism. . Responsibilities Provide back-up reception duties when receptionist is at lunch or otherwise unavailable Answer the phones and greet clients, as well as visitors, including facilitating client intake, conflict check verification, etc. Provide general administrative support, including preparation of files for court, copying and sorting exhibits for trial, creating trial/hearing binders, etc. Communicate with clients and witnesses Use practice management software to calendar important dates, track client communication and follow up regarding written file memos Prepare case-specific documents, including Judicial Council forms and routine pleadings (e.g. notices). Ensure that case-related documents are well organized and available for review, including scanning and digitally saving in an organized fashion all physical documents relating to a file. Attend client meetings, court sessions and/or file review meetings and record important information. Qualifications Previous experience as a Legal Secretary in the area of family law is required. Must possess a valid Class C driver's license and have access to reliable vehicle. Ability to maintain composure under stress (e.g. pitching in as part of the team to meet deadlines, listening to emotional clients, etc.) Strong verbal and written communication skills and WILLINGNESS to communicate with clients in a manner that balances compliance with Business and Professions Code, providing excellent customer service and reputational awareness. Highly organized with litigation management experience. Comfortable using Windows based computers and word processing software. Must be able to share office environment with a dog.

Step into a pivotal role at a leading architectural, engineering, and consulting firm experiencing exciting growth. As an Administrative Assistant, you'll be the backbone of our operations-providing essential support that keeps our dynamic team moving forward. In this role, you'll handle a variety of responsibilities, including: • Creating and editing documents in Microsoft Office (Word, Excel, PowerPoint, Access) • Managing data entry and word processing tasks • Conducting internet research and maintaining organized filing systems • Serving as a friendly and professional back-up receptionist This fast-paced position is perfect for someone who thrives in a collaborative environment, is highly skilled in administrative software, and enjoys making a real impact every day. If you're detail-oriented, personable, and ready to grow with an award-winning firm, this is the perfect opportunity for you! Your Impact: Actively involved in the day-to-day operations of the Partner in charge and leadership Assist with set up and planning for client meetings and firmwide events Reserve conference rooms and conference call lines and/or set up video conferences Create meeting minutes and meeting agendas Prepare letters, contracts and other communications Schedule and coordinate meetings including reserving spaces for in-person events Log and prepare client sponsorship requests and other check requests Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals Act as a liaison with consultants, clients, printers and suppliers Assists with special projects as needed All other duties as assigned Here's What You'll Need: 5+ years of administrative and/or professional office experience Superior client focus and service mentality Strong problem-solving and collaboration skills Creativity, integrity, and initiative Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) Proficiency in Adobe Acrobat Professional Strong organizational skills Excellent communication skills (verbal and written) Strong attention to details, including proofreading Ability to prioritize multiple projects and manage work accordingly Here's How You'll Stand Out: Experience supporting C-level leadership Experience in a professional services firm (architecture, engineering, law office, etc.) Bachelor's degree The actual offered base salary for California locations will vary depending on factors such as individual qualifications, education, experience, skills, job-related knowledge, work location, and internal equity. We would not anticipate that the individual hired into this role will be at or near the top half of the range provided, but the decision will be dependent on the factors of each individual case. The compensation package may also include incentive compensation in the form of discretionary bonuses in addition to base salary and a full range of medical, financial, and other benefits. The salary range for this position is below. $44,000.00 - $66,000.00 PBK is an Equal Employment Opportunity employer. All qualified applicants can be considered for an opportunity without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, criminal history, or any other characteristic protected by law. Additionally, it is our policy to provide equal employment opportunity in all phases of employment in compliance with all applicable federal and state laws, rules, and regulations.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide dedicated support to employment litigation attorneys in the Riverside office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Responsibilities · Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred. · Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. · Handle a wide variety of complex and confidential time-sensitive material. · Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading). · Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed. · Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. · Coordinate docketing for litigation attorneys, maintain calendars and CLE records. · Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. · Prepare expense reports and assist with billing and collections as needed. · Perform various office and client filing (paper and electronic). Job Requirements · High school diploma or equivalent required, BA strongly preferred. · 3+ years' experience as a California legal secretary. · Knowledge of office equipment including telephones, copy/scan equipment and computers, Microsoft Office Suite, and excellent typing skills. · Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and can multi-task. · Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. · Possess a client service mindset with strong verbal and written communication skills. · Be analytical, able to problem-solve and propose resolutions. · Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. For California, the expected hourly range for this position is between $38-$44 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Job Description The Franchise Administration Specialist plays a vital role in supporting the operational and administrative functions of the Franchise Department. This position provides essential sales support to the Franchise Sales & Development Managers and Department Head, ensures seamless cross-functional collaboration, manages key documentation and reporting processes, and contributes to the overall efficiency and success of franchise development initiatives. Essential Functions SPECIFIC KEY RESULT AREA (KRA): 1. Administrative & Sales Support Provide day-to-day administrative support to the Franchise Sales & Development team and Department Head. Manage and maintain the department calendar, scheduling meetings, deadlines, and key milestones. Coordinate and track franchise sales activities, including lead follow-ups, application processing, and onboarding documentation. Prepare and distribute internal and external correspondence, presentations, and reports. 2. Customer and RM & Data Management Administer and maintain the Customer Relationship Management (CRM) platform, ensuring accurate and up-to-date data entry and reporting. Generate and distribute monthly reports, including key performance indicators (KPIs), pipeline status, and territory development metrics. Support data analysis to identify trends, opportunities, and areas for improvement. 3. Cross-Functional Coordination Serve as a liaison between the Franchise Department and other internal teams (e.g., Legal, Marketing, Operations, Real Estate). Coordinate the flow of information and documentation between departments to support franchisee onboarding and development. Assist in the preparation and execution of franchise-related events, conferences, and meetings. 4. Legal & Compliance Support Manage the administration of franchise legal agreements and documentation in collaboration with internal legal counsel. Track the status of franchise agreements, amendments, renewals, and compliance documentation. Ensure timely and accurate communication between legal, franchise teams, and franchisees. Job Specifications Education: Associate or bachelor's degree in business administration, Marketing, or a related field. Experience: At least 3 years of experience in administrative support, preferably in franchising, sales, or operations or any equivalent combination of education and experience from which comparable knowledge, skills, and abilities have been achieved. Competencies, Capabilities and Other Qualifications Proficiency in Customer Relationship Management (CRM) systems (e.g., Salesforce, HubSpot) and Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Strong organizational and time-management skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. High attention to detail and accuracy. Ability to work independently and collaboratively in a fast-paced environment. Administrative efficiency and organization CRM and data management Communication and interpersonal skills Cross-functional collaboration Problem-solving and adaptability Confidentiality and professionalism Behavioral Attributes (manifest these Company Values): Customer Focus Speed with Excellence Humility to listen and learn Spirit of Family and Fun Integrity We use eVerify to confirm U.S. Employment eligibility.

Full-time Description High Integrity Professional Environmental Consulting Firm seeking a Scheduler, Administrative Assistant with experience or background working with scheduling and/or the environmental consulting industry. Requirements Administrative Assistant with experience or background working in data entry, scheduling and/or dispatching departments within the asbestos abatement, water restoration, and or environmental consulting industry. · Highly professional · 2 to 3 years of experience working within a scheduling database · Ability to manage data entry into multiple systems · Strong sense of urgency · Ability to multitask · Exceptional customer service · Experience in scheduling and dispatch · Self-motivated · Works well in a team environment · Excellent communications skills (verbal and written) · Versed in working in a fast-paced environment · Perform general scheduling and related duties for environmental testing services Salary Description $25 a hour - or higher depending on experience

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

Job Description Join Our Team at JD Bathroom Remodel Express! We're looking for an enthusiastic, detail-oriented Secretary to be the backbone of our office operations at our Hesperia, CA location. If you're organized, proactive, and ready to take on a dynamic role that supports our team's daily success, we want to hear from you! What You'll Do: Manage Communications: Answer calls and emails, ensuring they reach the right team members quickly and efficiently. Coordinate Scheduling: Set up meetings across internal teams and external clients, keeping our construction crews and customers on track. Keep Us Organized: Maintain a well-ordered office environment, manage files, and ensure office supplies are stocked and accessible. Be the Face of the Office: Greet visitors, acting as the friendly and professional first point of contact. Keep the Team Informed: Communicate important updates, procedures, and policies to staff members. Support Executive Operations: Handle travel bookings, process expense reports, and assist with other high-level administrative tasks. Master New Tools: Learn our CRM, sales, and scheduling systems to help streamline operations. What We're Looking For: A Team Player: A positive, high-energy attitude that brings enthusiasm to everything you do. Organized & Detail-Oriented: You can juggle multiple tasks without missing a beat and maintain a high level of accuracy. Excellent Communicator: Strong written and verbal communication skills, able to work well with a wide variety of people. Quick Learner: Eager to adapt and grow with new systems and technologies. Prior Experience: At least 1-2 years as an administrative assistant, secretary, or receptionist. Tech Savvy: Proficiency in Microsoft Office Suite (Excel and PowerPoint), and familiarity with office equipment (printers, fax machines, etc.). Local to the Hesperia, CA area Why JD Bathroom Remodel Express? Fast-Paced Environment: Join a growing company where your contribution truly matters. Collaborative Team: Work alongside passionate professionals who support and encourage each other. Opportunity to Grow: We value your input and are committed to fostering your development within the company. Ready to make an impact? Apply today and become a key part of our team! Powered by JazzHR rPXbz2ED1Q

McKinley Youth Family and Community are what we are all about We offer a great working environment and benefits package McKinley encourages growth so that you can Be your Best HUMAN At McKinley employees share a set of guiding principles We embrace a culture that is Hopeful Understanding Moral Awesome Nurturing HUMAN The Company McKinley is a highly respected welfare organization with a comprehensive array of programs and services which touch nearly 1800 lives annually including short term residential treatment program STRTP Foster Care Adoptions Mental Health Services and Special Education McKinley has 5 locations throughout southern California with our main campus located in San Dimas We embrace a culture that is HUMAN Hopeful Understanding Moral Awesome Nurturing McKinley has created a Hopeful environment in which we choose optimism in finding the motivation to achieve our greatest dreams We are a team dedicated to Understanding individual needs and do so by listening and embracing each individuals stories We strongly embrace our agencys Morals by treating everyone with kindness and respect At McKinley we acknowledge our team members and clients Awesome qualities by celebrating what makes each individual unique We are dedicated to Nurturing a Trauma Informed Integrated Care approach that has created a unique culture within the organization We celebrate diversity by our commitment to cultivating an inclusive and affirming environment for all The Position The Administrative Assistant provides comprehensive administrative and office support to the leadership team ensuring efficient day to day operations and effective coordination across departments This role serves as a key point of contact for internal and external stakeholders and supports leadership through scheduling communication documentation and project coordination Compensation and Benefits The pay range were offering is 2200 2800 hourly depending Based on experience Our people are the heart of our organization which is why we offer robust benefits to support your health and wellness as well as your personal and financial well being Medical Dental and Vision Insurance we offer a company defined contribution of 620monthLife InsuranceFlexible Spending AccountPaid Time OffSick TimePaid Holidays403b retirement plan with company match up to 3Employee Assistance ProgramTuition ReimbursementEmployee Referral BonusCredit Union MembershipTraining Opportunities to Further Personal and Professional Growth EDUCATION EXPERIENCE REQUIRED High School diploma BA preferred2 years of Administrative Assistant or office experience Bilingual Spanish speaking preferred OTHER SKILLS REQUIRED Strong proficiency in Google Workspace and other related software Strong organizational and project management coordination skills including tracking timelines deliverables and follow up items Excellent oral written and interpersonal communication skills Exceptional customer service skills both in person and over the phone with internal and external stakeholders Highly organized detail oriented and able to manage multiple priorities in a fast paced environment Strong time management skills with the ability to meet deadlines with minimal supervision Ability to work independently while also contributing effectively as a team member Professional demeanor with the ability to represent the organization appropriately at all times Ability to maintain strict confidentiality and professional boundaries with leadership team members and clients Ability to write speak and interact in a clear professional and respectful manner PHYSICAL SKILLS REQUIRED Must pass a pre employment physical examination tuberculosis TB test and drug screening Ability to sit for extended periods while working at a computer and performing administrative and project management tasks Ability to stand and walk intermittently throughout the workday Ability to use hands and fingers to operate a computer keyboard mouse telephone and other standard office equipment Ability to read write and communicate effectively in person over the phone and via electronic communication Ability to occasionally bend stoop kneel reach and lift or carry materials weighing up to 15 pounds Ability to travel between sites or attend meetings as needed CLEARANCES REQUIRED Department of Justice DOJ Federal Bureau of Investigation FBI Child Abuse Index CACIInsurability under Corporate Automobile InsuranceDESCRIPTION OF DUTIES Provide comprehensive administrative and project coordination support to the leadership team across multiple departments Manage calendars schedule appointments and coordinate meetings; prepare agendas take detailed minutes and track follow up action items Support assigned projects by tracking timelines coordinating deliverables maintaining documentation and ensuring timely follow through Serve as a point of contact for internal and external stakeholders and route inquiries appropriately Answer screen and direct incoming phone calls and provide general front desk coverage as needed Prepare compile and distribute reports presentations and correspondence Develop organize and maintain electronic and paper filing systems including Google Drive and shared drives Coordinate travel arrangements and submit or reconcile expense reports Conduct routine site camera checks on assigned days and report concerns Assist with the review and organization of camera footage and documentation related to incidents violations or damages as directed Track and compile vehicle related administrative data including mileage fuel usage registrations and reports for leadership review Assist with insurance related and compliance related project coordination including documentation tracking and follow up Support audit and compliance projects by organizing materials tracking requirements and coordinating responses Assist with the receipt organization and tracking of vendor bids and related documentation Provide administrative support for special projects as assigned Perform general office support functions including filing scanning copying and mail processing Perform all other related duties as assigned Why Should You Apply Our Mission work for an organization that makes a real difference in peoples lives Competitive pay Several benefit options Employee tuition reimbursement Great training for staff Join McKinley to Be Your Best HUMAN

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide dedicated support to employment litigation attorneys in the Riverside office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Responsibilities · Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred. · Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. · Handle a wide variety of complex and confidential time-sensitive material. · Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading). · Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed. · Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. · Coordinate docketing for litigation attorneys, maintain calendars and CLE records. · Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. · Prepare expense reports and assist with billing and collections as needed. · Perform various office and client filing (paper and electronic). We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.