Secretary jobs in Hollywood, FL - 1,965 jobs

AIP is looking for an Administrative Clerk IV who is responsible for day-to-day payroll entry operations and office procedures to ensure critical business processes flow continually in Miami, FL. To join our team of outstanding professionals, apply t Administrative, Clerk, Operations, Manufacturing, Payroll

Office Services Coordinator Job ID 254080 Posted 06-Jan-2026 Service line Advisory Segment Role type Full-time Areas of Interest Administrative Location(s) Miami - Florida - United States of America - - About the Role: - - As an Office Services Coord Coordinator, Office, Service, Property Management, Business Services, Concierge

Children's Diagnostic & Treatment Center Shift: Shift 1 FTE: 1.000000 Performs a variety of secretarial and clerical duties involving office coordination. Performs personal secretarial, clerical, and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files, and conducting special projects as assigned. Coordinates office responsibilities such as Kronos, scheduling meetings and meeting rooms for the department, coordinating clerical assignments, and performing clerical functions directly related to office operations. Interacts with Board members, NBHD executives, community leaders, and other high level contacts. Education: Essential: * High School Diploma or GED Experience: Essential: * Four Years Credentials: Visit us online at ********************* or contact Talent Acquisition * Bonus Exclusions may apply in accordance with policy HR-004-026 Broward Health is proud to be an equal opportunity employer. Broward Health prohibits any policy or procedure which results in discrimination on the basis of race, color, national origin, gender, gender identity or gender expression, pregnancy, sexual orientation, religion, age, disability, military status, genetic information or any other characteristic protected under applicable federal or state law.

The Office Services Specialist plays a key role in ensuring the efficient day-to-day operations of the office. This position supports attorneys, executives, and staff by managing administrative services, coordinating facilities-related functions, and maintaining a professional, organized workplace environment. The ideal candidate is detail-oriented, service-driven, and able to manage multiple priorities in a fast-paced setting. Key Responsibilities Provide comprehensive office services support, including mail processing, document handling, copying, scanning, and file management. Coordinate office logistics such as conference room setup, catering, visitor reception support, and internal meetings. Maintain office supplies inventory; place orders and manage vendor relationships to ensure uninterrupted operations. Assist with facilities coordination, including service requests, maintenance issues, and vendor access. Support onboarding and offboarding processes, including workspace setup and equipment coordination. Ensure compliance with internal procedures, confidentiality standards, and workplace policies. Collaborate with administrative, HR, IT, and leadership teams to support operational initiatives and special projects. Provide general administrative support as needed, including data entry, scheduling assistance, and reporting. Qualifications High school diploma or equivalent required; associate's or bachelor's degree preferred. 2+ years of experience in office services, administrative support, or facilities coordination. Valid driver's license with a clean driving record; ability to run local errands or support offsite office needs as required. Strong organizational and time management skills with the ability to prioritize competing demands. Excellent communication and interpersonal skills with a customer-service mindset. Proficiency in Microsoft Office (Outlook, Word, Excel); experience with office management systems a plus. Ability to handle sensitive information with discretion and professionalism. Reliable, proactive, and adaptable in a dynamic work environment. Work Environment & Physical Requirements Primarily office-based; may require standing, walking, and lifting office materials up to 20 lbs. Occasional extended hours may be required to support business needs or special events. Why Join Us Collaborative and professional work environment Opportunity to contribute directly to operational excellence Competitive compensation and benefits package Long-term growth potential within the organization Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Jessica Prado

Employment Type: Full-Time, Entry Level Department: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: A Paralegal/Administrative Specialist performs, but is not limited to the following duties: Provide Apprentice examination of legal instruments Review legal instruments (completeness of information, proper execution) Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed Determine correctness of action (per Government regulations, procedures, etc). Research records (to ascertain conditions that might preclude action) Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions Assist with the preparation of trial and hearing presentations and demonstratives Collects and compiles statistical data as necessary for various reports Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications: Attention to detail and the ability to read and follow directions Good oral and written communications skills Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. Health, Dental, and Vision Life Insurance 401k Flexible Spending Account (Health, Dependent Care, and Commuter) Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: ***************** Email: ******************* #CJ $45,000 - $55,000 a year

Job Title: Admin Coordinator III Shift Schedule: Monday to Friday 8am 5 pm Duration: 9 months with possible extension About the Role We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams. This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment. Key Responsibilities Operations & Workplace Efficiency Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives. Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums. Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights. Apply visual management principles to improve communication, alignment, and employee engagement. Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies. Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions. Analytics & Digital Enablement Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps). Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving. Consolidate operational, performance, and project data to support business and leadership decision-making. Partner with leaders to develop data-driven presentations and business updates. Business & Office Coordination Provide business and office support, including calendar coordination, meeting preparation, and expense processing. Prepare, review, and format correspondence, reports, presentations, and communication materials. Support leadership reviews, site visits, procurement coordination, and cross-functional projects. Maintain confidentiality and professionalism when handling sensitive and business-critical information. Education and Qualifications Bachelor s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field. Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination. Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required. Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis). Working knowledge of Power BI and Power Platform (Power Automate, Power Apps). Strong written and verbal communication skills with experience creating professional, leadership-ready presentations. Highly organized, attention to details with the ability to manage multiple priorities independently. Key Attributes Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization. Detail-oriented, tech-savvy, and analytical mindset. Strong coordination and follow-up skills; able to influence without formal authority. Proactive, adaptable, and comfortable working in dynamic, changing environments.

Facilitates department/patient flow and patient care by serving as a frontline ambassador in customer service, performing clerical duties and data entry functions Estimated pay range for this position is $16.00 - $17.77 / hour depending on experience. Degrees: * High School,Cert,GED,Trn,Exper. Additional Qualifications: 1 year experience preferred. Clerical experience required. Medical terminology desired. Minimum Required Experience: 1 Year

Children's Home Society of Florida Since opening our doors in 1902, CHS became a part of Florida's history. CHS has been committed to growing and evolving to provide the right services and solutions to address the needs of children and families throughout the changing times. Every day, our team works with parents and kids to empower them and encourage them. With innovative technology solutions and a dedicated, experienced team throughout the state, we're changing the face of foster care and positively impacting children and families' lives for generations to come. Join our team to continue to do good and create history serving Florida's children and families! The Administrative Secretary provides efficient, customer-focused, high quality administrative services that support CHS business functions and operations. The incumbent contributes to the CHS high performance culture by exhibiting our values and providing quality results that position CHS as the leader in delivering proactive behavioral health, case management, community and early childhood solutions for children and families. WHY JOIN CHS? Uplifting mission-driven work culture Make an impact in your community and become a part of Florida's history! Growth and professional development opportunities Great benefits package, including generous paid time off and holidays Opportunity to make a positive difference in children and families within your own community! Primary Job Functions 1. Provide efficient, customer-focused, high quality administrative services that support CHS business functions and operations. Perform administrative activities, including taking calls, typing memos, letters, reports, taking notes, performing clerical accounting and data collection/entry, photocopying, faxing, etc. Sort, open and distribute incoming mail; prepare outgoing mail and packages; accept package deliveries. Schedule appointments and arrange travel schedules, reservations and other accommodations for team members. Set up and/or maintain files, records storage. Maintain current phone number or extension listing. Order and maintain inventory of office supplies, CHS branded letterhead and other materials, as needed. Greet clients and visitors; screen for access and provide badge for entry; maintain daily visitors log, when needed. Verify that break rooms, refreshment stations, meeting rooms are returned to original condition at the end of each day. Manage petty cash. Support invoice approval and coding processes; prepare mileage /travel expense reports for team members. Run errands upon request. Provide back-up for other administrative team members, when needed. 2. Contribute to a positive, engaging work environment. Provide coverage for other administrative support team members, as needed. Keep up-to-date on various community resources to assist callers, visitors and team members where needed. Participate actively in departmental meetings, training and education, as well as the quality and safety processes. Comply with CHS's code of conduct, policies, procedures and other obligations. Pick up projects on the fly; perform other duties as assigned from time to time. Demonstrate the CHS Common Bond Values in the performance of all job duties. Job Qualifications Education, Licenses & Certifications: * High school diploma or GED equivalent, required. * Florida Driver's License within 30 days from hire with daily access to a reliable and insured vehicle, required. Experience: * Two years of administrative support experience, or formal training in secretarial or office administration, required. * Experience working in a social service or non-profit organization, preferred. Competencies Knowledge of: * WORD PROCESSING AND SPREADSHEET APPLICATIONS Skills and Proficiency in: Planning, project management, organization and time management Oral and written communication, including presentation and platform Collaboration, teamwork, consulting, facilitation, coaching and mentoring Computer systems and MS Office, including Word, Excel and Outlook] Typing speed of 45-50 wpm Ability to: Speak, read and write English at the high school level, including accurate spelling and grammar. Learn and operate office equipment, including copiers, fax machines, and telephone systems. Carry out assigned duties to provide CHS with capability to operate its business during a declared disaster/emergency. Perform at a high level of autonomy, with general supervision. Plan, organize and manage time, handling multiple tasks at once. Solve practical problems using sound judgement. Communicate clearly and concisely, orally and in writing. Develop interpersonal relationships, collaborate and act as part of a team. Perform under strong demands in fast-paced, diverse, sometimes ambiguous environment. Maintain professional boundaries and handle confidential information appropriately. Handle highly stressful and sensitive situations in a professional manner. Meet critical deadlines, while maintaining attention to detail, accuracy and quality. Commit to providing high customer satisfaction with positive service delivery results. Demonstrate the behaviors of the CHS Common Bond Values. Be energetic, passionate and adaptable with a deep commitment to social service, empathy for children and families and a positive approach to embracing and managing change. Together, good can be done.

Job Title: Front Office Medical AssistantJob Description The front desk team member plays a key role in ensuring a smooth and welcoming experience for patients and visitors. This position supports both administrative and clinical operations through efficient check-in and check-out procedures, accurate documentation, and proactive communication. Responsibilities Greet patients and visitors in a friendly and professional manner upon arrival. Check in patients by updating demographics, insurance information, primary care provider (PCP), and pharmacy details. Organize co-pays and outstanding balances, provide consent forms for signature, and distribute appropriate health questionnaires. Verify insurance eligibility using Batch Eligibility or on-demand tools; contact patients regarding inactive insurance or incorrect PCP assignments. Check out patients by collecting additional balances, providing visit summaries, specialist referral details, patient portal access, completed forms, and scheduling follow-up appointments. Post patient charges and payments; complete daily charge and payment reconciliation. Discharge patients after appointments, ensuring they receive all necessary information and follow-up instructions. Scan and upload documents into the Document Management system. Sort and distribute incoming mail and documents delivered by courier. Maintain a clean and organized work area, including the patient waiting area. Participate in staff meetings and educational sessions to support team collaboration and continuous learning. Essential Skills Medical assisting CMA EMR Electronic health record management Appointment scheduling Customer service Medical terminology Additional Skills & Qualifications 1+ years' experience in a medical office setting required Bilingual English-Spanish REQUIRED Medical assistant experience preferred Experience supporting pediatric population preferred Work Environment This role is 100% onsite in a pediatric clinic. The shift includes Mondays from 1pm to 7pm, Fridays from 1pm to 9pm, and Saturdays from 11:30am to 8pm. Job Type & Location This is a Permanent position based out of Fort Lauderdale, FL. Pay and Benefits The pay range for this position is $30000.00 - $32000.00/yr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fort Lauderdale,FL. Application Deadline This position is anticipated to close on Jan 31, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

High school Diploma/ GED required Must have a minimum of 1 year HIV/AIDs or outreach experience Some travel required Bilingual required ENG-SPAN or ENG- Creole ESSENTIAL JOB RESPONSIBILITIES Communicate with service providers, including physicians and medical case managers to locate people without medical care or treatment and assist in engaging them back to care. Ensure that all referrals, including the Ryan White certified referrals are accurate and complete in order to process and initiate the outreach process. Ensure that consent forms and all required forms are assigned and accurate giving the outreach worker permission to contact a client. Ensure that referral letters for jail linkage or prison re-entry programs are accurate and complete in order to process individuals after release from jail and prison. Pick up referrals from the Department of Health if necessary. Demonstrate knowledge of the Ryan White Program requirements for loss of care, those at risk of losing care and the conditions for contacting a client. Conduct brief intake/orientation on the outreach process/agency procedures and the health care delivery system. Assess and document client barriers to accessing care. Accompany newly diagnosed, lost to care or unconnected clients to initial intake, medical case management or physician appointment and/or residential substance abuse facility in order to connect/enroll/reconnect the client to services. Accompany clients when necessary in order to assist them in obtaining required documents for entry into the health services delivery system. Make home visits to meet with clients in order to connect them to care and treatment. Locate clients for physicians in situations that require immediate medical attention. Collaborate with medical case managers on the progress of follow up or outreach visits and plan for continued outreach activities. Provide information and educational material on available care plans, treatment options and services. Coordinate and participate in planned outreach/testing events in cooperation with internal agency departments and external agencies and organizations. Conduct 30 and 60 day follow-ups for RW and non-RW clients from the date of initial appointment with a medical provider or medical case manager to ensure client remains connected to care. Help clients to schedule appointments, document assistance with referrals and follows up with providers to ensure clients attend appointments. Accompany clients to medical and dental appointments, as well as appointments with other providers as required. Provide educational support to clients and enhance their knowledge or understanding of medication protocols, side effects and adherence to medical treatment. Ensure that service providers in the referral network are active, and that formal Memoranda of Understanding and HIPAA Business Associates agreements are executed. Service Planning and Documentation Make accurate and complete service delivery documentation of all outreach activities in client's chart and Provide Enterprise. Enter all outreach billing accurately and in a timely manner in Provide Enterprise. Maintain record keeping requirements and assist with chart reviews for Q/A purposes as requested. Participate in staff training sessions and other meetings as required by the agency and/or the funding sources. Participate in agency developmental activities as requested. Other duties as assigned Administration, Compliance and QA Input client information using specific software as required. Support billing and budget activities as required. Attend appropriate training, case conferences, re-entry/health fairs, assigned committees and skill building activities. Adhere to agency procedures and protocols in provision of effective delivery of program services. Participate in audits, site visits and meetings as required by supervisor. Participate in Quality Assurance activities as required. Culture of Service: 3 C's Compassion * Greets internal or external customers (i.e. patient, client, staff, vendor) with courtesy, making eye contact, responding with a proper tone and nonverbal language. * Listens to the internal or external customer (i.e. patient, client, staff, vendor) attentively, reassuring and understanding of the request and providing appropriate options or resolutions. Competency * Provides services required by following established protocols and when needed, procure additional help to answer questions to ensure appropriate services are delivered Commitment * Takes initiative and anticipates internal or external customer needs by engaging them in the process and following up as needed * Prioritize internal or external customer (i.e. patient, client, staff, vendor) requests to ensure the prompt and effective response is provided Safety Ensures proper handwashing according to the Centers for Disease Control and Prevention guidelines. Understands and appropriately acts upon the assigned role in Emergency Code System. Understands and performs assigned roles in the organization's Continuity of Operations Plan (COOP). Contact Responsibility The responsibility for internal and external contacts is frequent and important. Physical Requirements This work requires the following physical activities: constant talking in person, talking on the phone, hearing/ visual acuity. Frequent walking, sitting and bending. Occasional standing, driving and climbing may be required. Work is performed in office, or where clients or potential clients are located. Other Participates in health center developmental activities as requested. Other duties as assigned.

5th HQ - We are seeking a Production Team Lead to lead and oversee daily manufacturing operations in our nutraceutical production facility. This role is responsible for ensuring efficiency, quality, and compliance with industry regulations while maintaining a safe and productive work environment. The ideal candidate will have strong leadership skills, experience in production management, and a keen eye for process improvement. Location: Miramar, FL Schedule: Monday - Friday, 8:30 AM - 5:00 PM Salary: $19/hr Key Responsibilities: Supervise and coordinate daily production activities to meet production targets and quality standards. Ensure compliance with GMP (Good Manufacturing Practices), safety regulations, and company policies. Monitor and manage production schedules, inventory levels, and workflow efficiency. Train, mentor, and supervise production staff, ensuring proper execution of job duties. Identify and implement process improvements to enhance productivity and reduce waste. Maintain detailed production reports, tracking key performance indicators (KPIs). Coordinate with Quality Control and R&D teams to ensure product consistency and adherence to specifications. Troubleshoot operational issues and provide timely solutions to maintain production flow. Oversee the proper use and maintenance of equipment to ensure safety and efficiency. Promote a positive and collaborative work environment that fosters teamwork and high performance. Qualifications: 2+ years of experience in a supervisory role within a manufacturing or nutraceutical environment. Strong knowledge of GMP, FDA, and industry regulations for nutraceutical production. Experience with production planning, inventory control, and workflow optimization. Leadership and team management skills with the ability to train and develop staff. Excellent problem-solving and decision-making abilities in a fast-paced environment. Strong organizational and multitasking skills to manage multiple priorities effectively. Proficiency in Microsoft Office and familiarity with ERP systems is a plus. Ability to lift up to 50 lbs and work in a manufacturing setting as needed. Apply today and become a key player in our growing production team!

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. WME GROUP WME Group is a global network of businesses that represent the world's leading talent, intellectual property and brands. WME Group comprises preeminent talent agency WME, global marketing agency 160over90, brand licensing agency IMG Licensing, and non-scripted content business Pantheon Media Group. WME WME is the world's preeminent talent agency. With over 125 years of experience, WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape. WME's expertise spans books, comedy, digital media, fashion, film, food, licensing, music, sports, television, theater, and more. Headquartered in Beverly Hills, WME's office locations include Australia, Chicago, China, London, Miami, Nashville, and New York. WME is part of WME Group, a global network of businesses that represent the world's leading talent, intellectual property and brands. For more information, please visit ****************** Responsibilities: • Assist agent in all professional administrative matters. • Ensure clients and client businesses are handled appropriately. • Answer phones and make calls in a professional manner. • Analyze content dependent on the Agent's department. • Schedule meetings and maintain calendar. • Track deals and associated tasks. Experience Required: • Excellent verbal and written skills. • Basic computer skills are mandatory. • Experience using Microsoft Office and Microsoft Outlook. • Former Assistant experience is a plus. Knowledge, Skills and Abilities: • General knowledge and keen interest of sports industry, especially golf • Must be personable with ability to maintain confidentiality at all times-role is client-facing. • Must be detail-oriented, organized, and able to adapt to changes and work in a fast-paced, demanding environment. • Must be an excellent multi-tasker and have proven problem-solving abilities. • Demonstrates accuracy and thoroughness in execution of assigned tasks. • Ability to work autonomously and spearhead delegated tasks. • Dependable and proactive. Able to prioritize the workload and use time efficiently. • Knowledge of WME Group architecture is a plus. WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Job Title: Bilingual Order Processing & Purchasing CoordinatorJob Description We are seeking an energetic, self-motivated Bilingual (English/Spanish) Order Processing & Purchasing Coordinator to join our team. This role involves managing customer purchase orders and supplier purchase orders within QuickBooks Enterprise Solutions (Desktop version), ensuring accuracy and timely processing. Responsibilities + Enter customer purchase orders and create sales orders in QuickBooks. + Export data to Excel for warehouse pull sheets. + Confirm orders with customers and address discrepancies or out-of-stock items. + Create and submit supplier purchase orders, following up on confirmations and ETAs. + Assist with accounts receivable, answer phones, file, and provide general office support. Essential Skills + Advanced experience with QuickBooks Enterprise Solutions for Manufacturing & Wholesale (Desktop version). + Ability to process customer purchase orders and supplier purchase orders accurately. + Proficient in English and Spanish for verbal and written communication. + Detail-oriented with strong organizational and time management skills. + Ability to work under pressure and meet deadlines. Additional Skills & Qualifications + Experience creating Excel pull sheets for warehouse operations. + Prior experience in a manufacturing or wholesale environment. + Strong Excel skills for reporting and data management. + Excellent communication and interpersonal skills. + Reliable, punctual, and able to maintain consistent attendance. Work Environment This is an onsite role in a manufacturing/wholesale office setting. The schedule is Monday to Friday, 7:00 AM to 3:30 PM with a 30-minute lunch break. The environment features a moderate incoming call volume and a collaborative team atmosphere. Employees receive a full benefits package, including paid time off, paid holidays, health insurance (100% employer paid), dental insurance (50% employer paid), vision insurance, life insurance, long-term disability (100% employer paid), and access to an employee discount program through the payroll company. The opportunity offers a stable, supportive environment with growth potential. Job Type & Location This is a Contract to Hire position based out of Miami, FL. Pay and Benefits The pay range for this position is $17.00 - $17.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Miami,FL. Application Deadline This position is anticipated to close on Jan 23, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Barry University is currently accepting applications for an Office Assistant at the Podiatric Clinic at Mercy Hospital. The Front Desk Office Assistant is responsible for greeting patients, scheduling appointments and answering the phones. is In-person Essential Functions: Registration and discharge of patients: Scheduling appointments, surgeries, and diagnostic procedures, confirming appointments. Answering phone calls and responding to patient requests. Accurate data entry. Verifying patient insurance. Obtaining authorizations in a timely manner. Collecting co-payments and outstanding balances. Performs other clerical functions in support of the clinic by: Checking and sorting faxes received from previous day. Filing all charts and paperwork in an efficient manner. Turning off x-ray machine at the end of the work day. Lock the file room Dispose of biohazardous waste Lock supply cabinets Printing Superbill encounters daily Cleaning and preparing rooms for the following day. Perform other clinic duties as assigned. Requirements: A High school diploma is required. 1-3 years of experience in a medical- office environment. Medical office/ front desk experience may substitute for vocational or technical training. Bilingual, English-Spanish required. Excellent customer service skills. Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development. Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

A new vacancy now exists in the Department of Law Enforcement - Parkland. * High school diploma or equivalent. An evaluation of foreign high school diploma may be required. * Three (3) years progressively responsible experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature. * Demonstrated ability to enter payroll and purchase orders into a payroll/procurement system; PeopleSoft experience preferred. * Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance. * Experience should include extensive customer service contact work. * An equivalent combination of training and experience may be considered. Such experience must be clearly documented in the application for consideration. Under administrative direction, the purpose of this position is to provide moderately complex to specialized administrative support to an assigned work unit or assigned executive level supervisor within the Broward County Sheriff's Office. Employees in this classification perform both routine and non-routine administrative duties as dictated by the nature of the work unit, and with a minimum level of accountability commensurate with that of a Captain or above or civilian equivalent. Position performs essential duties for a large operating unit, a specialized unit, or as sole administrative support for an executive level organization official. Position is distinguished from that of Administrative Specialist I by the degree of accountability commensurate with the class reporting level, greater latitude in exercise of independent judgment concerning assigned duties, and the ability to function with a high degree of independence. When assigned to a large operating unit, employees in this class generally coordinate and delegate unit assignments through other administrative support personnel. Performs related work as directed.The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Functions in a lead worker capacity when applicable to the assigned work unit, providing for the coordination and delegation of assignments to ensure completion by designated deadlines. Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit. Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit. Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate department; takes telephone messages. Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions. Performs a variety of essential record keeping duties, and manages department record keeping and filing system. Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records. Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature. Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising. Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests. Acts as liaison between supervisor, other departments and outside agencies, gathering and relaying information as needed. Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines. Assists other unit personnel in supporting efficient functioning of the work unit. Performs related duties as directed. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors. Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis. BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

Assists the Ridinger Family on various personal and professional duties administrative tasks. Essential Duties and Responsibilities Prepares and organizes meetings, parties, and other social events with the events department. Serves as admin in business ventures, managing a heavy calendar, scheduling traveling arrangements and itinerary. Handles all incoming and outgoing mail. Manages credit card receipts. Schedules appointments and organizes personal activities. Designs and Instructs curriculum to suit individual cognitive, physical, and emotional needs. Obtains and organizes supplies and resources needed for lectures and presentations. Complies with company policies and procedures. Performs other duties as needed. Supervisory Responsibilities None, but may direct or train others. Education and Experience Minimum of 5 years experience Skills Outstanding written and verbal communication skills Maintain a high level of confidentiality of sensitive information. Exceptional interpersonal and presentation skills Needs excellent computer skills, MS Office Products including word and excel, Outlook and Outlook Calendar Must be extremely flexible, energetic, hardworking, well poised, a quick learner, and able to take initiative in problem solving. Tech savvy especially with smartphones and Apple devices Working Conditions and Environment Intermittently lift, carry, push, and pull up to 10 pounds. Continuously see and balance Frequently hear, talk, stand, walk, grasp, and have repetitive use of arms, hands, wrists, and fingers. Occasionally sit, squeeze, and climb ladder and stairs. Intermittently stoop, bend, twist, crouch, kneel, crawl, and reach above shoulders. Long or odd hours, as needed, including some weekends with little to no notice given.

As the Administrative Assistant at ASC Global, you will play a key operational role in ensuring the efficient day\-to\-day functioning of our Tamarac, FL headquarters. This on\-site position requires an organized, detail\-oriented, and proactive professional who can support executive leadership, streamline administrative workflows, and contribute to a high\-performance office environment. You will be directly responsible for managing office logistics, supporting internal teams, coordinating communications, and maintaining accurate records. Your contributions will help drive productivity, support company objectives, and create a positive, collaborative workplace culture. Key Responsibilities Administrative Support: Provide high\-level administrative assistance to executives and department heads, including calendar management, travel coordination, and meeting preparation. Office Operations: Maintain the smooth daily operations of the office, including supplies management, mail handling, equipment maintenance, and vendor coordination. Communication Management: Serve as the first point of contact for internal and external stakeholders, managing calls, emails, and in\-person inquiries with professionalism and efficiency. Documentation & Reporting: Prepare and maintain accurate records, spreadsheets, meeting minutes, and reports as needed to support various departments. Scheduling & Coordination: Organize internal meetings, conference calls, company events, and appointments while ensuring effective time management across teams. Process Optimization: Support the implementation and refinement of administrative processes to improve workflow and productivity. Project Assistance: Collaborate with HR, finance, and sales teams to provide support on special projects, employee onboarding, and internal communications. Team Collaboration: Foster a positive office culture by supporting employee engagement efforts and serving as a liaison between departments. Compliance & Confidentiality: Maintain confidentiality of sensitive information and ensure compliance with internal policies and procedures. RequirementsQualifications Required 2+ years of administrative, office coordination, or executive assistant experience Strong organizational and multitasking skills with attention to detail Excellent verbal and written communication abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Familiarity with Microsoft Teams, Google Workspace, or Zoom is a plus Ability to work independently and manage multiple priorities in a fast\-paced environment Professional demeanor, strong interpersonal skills, and a customer\-service mindset Preferred Associate's degree or higher in Business Administration or a related field Experience supporting executive teams in a corporate or high\-growth environment Bilingual in English and Spanish is a plus What We Offer Salary: $36,000-$40,000 per year, based on experience and qualifications 100% Employer\-Paid Health & Dental Insurance Collaborative and high\-energy culture with team\-building events and company outings Clear pathways for career development and advancement Opportunity to contribute to the strategic operations of a rapidly growing company Work Requirements Ability to Commute: Tamarac, FL 33321 (Required) Ability to Relocate: Must relocate to Tamarac, FL 33321 before starting work (Required) Work Location: In person Benefits What We Offer Salary: $36,000-$40,000 per year, based on experience and qualifications 100% Employer\-Paid Health & Dental Insurance Collaborative and high\-energy culture with team\-building events and company outings Clear pathways for career development and advancement Opportunity to contribute to the strategic operations of a rapidly growing company "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"700853235","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Employment \- Recruiting \- Staffing"},{"field Label":"City","uitype":1,"value":"Tamarac"},{"field Label":"State\/Province","uitype":1,"value":"Florida"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"33321"}],"header Name":"Administrative assistant","widget Id":"**********00072311","awli IntegId":"urn:li:organization:3758984","is JobBoard":"false","user Id":"**********00277007","attach Arr":[],"awli ApiKey":"86bseova2sjhdz","custom Template":"3","awli HashKey":"843d3ec372bd0e4ac3dadc3a90ab3ac6d620e189c0799c009a4639a8f4af553dda417695fb23a1d**********b50ed**********92a05e76cf7a9ede04d57785","is CandidateLoginEnabled":true,"job Id":"**********07301007","FontSize":"12","location":"Tamarac","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"nkfxpa8129a34a90a4fa5ad270c92b890422a"}

This position provides clerical and logistic support to the service center.? Process service orders, maintains parts, and logistic files, answers phones, generates and forwards service center reports, interfaces with suppliers and maintains office files.? Interface wtih all levels of management, team members, internal and external customers.? DUTIES AND RESPONSIBILITIES: Handle incoming calls Generate service orders for dispatch to technicians Post completed service orders from technicians and contractors Post shuttle sheets from drivers for units shuttled out Assist customers with merchandise follow up Generate daily, weekly, and monthly reports Daily follow up on warranty rejects Qualifications JOB REQUIREMENTS: Previous work experience in office environment Must be self starter and dependable Computer literate and working knowledge of Microsoft produts (Word, excel etc.?) Excellent phone and interpersonal skills Detail oriented and organized Decision making, problem solving ability Must be able to multi-task Must be able to work in a very fast paced environment Previous data entry experience

The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal. When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible. To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures. Duties and Responsibilities Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) Knowledge of Document Management Systems (i.e., DeskSite) Strong organizational skills and attention to detail Good judgment and strong interpersonal communication skills Strong analytical and problem solving skills Strong time management skills Requires strong computer and Internet research skills Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner Ability to work independently and anticipate needs of assignments Maintains composure while meeting multiple deadlines (even with frequent interruptions) Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s) Conserves assignments' time by reading, researching & routing email correspondence On behalf of assignments, liaise with various support departments of the Firm Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments Analyzes, allocates, processes and monitors complex expense reports Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists Responsible for assignments' annual mailings Researches and routes correspondence Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents Proofreads and reviews all work produced Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms Coordinates client billing with billing specialist Enters, proofreads and finalizes assignments' time entries on a daily basis; Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management Support visiting lawyers/clients when required Ability to work well with all levels of internal management and staff as well as outside clients and vendors Works harmoniously and effectively with others as part of a team A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions Exercises confidentiality and discretion Volunteers to assist others and seeks out work during slow periods in workload Continues to develop skills and abilities Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices Other duties, as assigned Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $61,000 - $92,000 if located in New York or reporting to a supervisor in New York Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: High school diploma or general education degree (GED) Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint) Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings) Preferred: B.A. or B.S. degree from an accredited college or university Previous experience in a professional services firm (not necessarily all in a law firm) Advanced proficiency in Spanish language Types accurately at 60-70 wpm Proficiency in advanced functions of Microsoft suite (e.g., Adobe) Excellent command of Blackline packages such as DeltaView Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1