Secretary jobs in Irondequoit, NY - 210 jobs

There is an immediate opening for a Secretary / Clerical Support in the East Irondequoit Central School District, Buildings and Grounds Department. This is a competitive Civil Service position A Civil Service title of Office Clerk II or Secretary II is required. This is a 12-month, 8 hour per day position and the work hours are Monday - Friday, 7:00 AM - 3:30 PM. Duties are but not limited to the following: * Purchasing: Invoices, purchase orders & monitoring of yearly reports and bids * Payroll: Enter and approve department time * Schedule services with vendors * Dispatch * Work Orders * Manage vacation calendar and absences * Assist with hiring * Budget transfers and reporting Complete an online application and upload and required documents.

Job DescriptionDescription:Secretary - Outpatient ClinicConifer Park is looking for a secretary to join our outpatient team in Rochester, NY. In this role, you will provide administrative support to the outpatient staff including answering telephones, screening calls, and responding to requests from patients and staff as well as making and confirming appointments, schedules and coordinating special meetings.Requirements: High School Diploma or GED with 1-3 years clerical experience. Must be proficient in typing and have excellent communication and computer skills required. CPR is required within 6 months of hire. We offer competitive wages, benefits, and a pension plan in a supportive working environment. Background checks, pre-employment & drug screenings required. We are an equal opportunity employer according to current standards.

Are You Ready for an Adventure in Healthcare? At Med-Scribe, Inc., we're thrilled to offer an exciting opportunity for experienced Medical Secretaries to join the float team for primary care offices at one of Rochester's most prestigious teaching hospitals. If variety is the spice of life, this role will keep your career flavorful! As a Float Medical Secretary, you'll enjoy the satisfaction of working with new teams, in diverse settings, and managing a wide range of administrative tasks - from patient scheduling to medical records management. Each day brings fresh challenges and opportunities to learn something new, all while sidestepping the office politics that can sometimes drain your energy. Instead, you'll focus on what you love: supporting patient care through excellent administrative service. Why Float as a Medical Secretary? Never a Dull Day: Each shift presents new challenges, allowing you to avoid the monotony of a fixed routine. Bad days rarely repeat themselves. Expand Your Horizons: Floating enables you to build connections across the organization, making you a well-rounded and adaptable professional. Growth Opportunities: After a 6-month commitment, you may have the option to be hired on for enhanced benefits, including tuition reimbursement for you and your family. Mileage Reimbursement: Though travel outside Monroe County is rare, usually once every 3-4 weeks, we've got you covered. These Openings Are: Full-time, Day Hours: Monday to Friday, 40 hours guaranteed Compensation: $19/hr Direct Hire: Stability and long-term potential with our client Comprehensive Benefits: Medical, Dental, Vision and Pet Insurance, paid holidays, PTO, vacation pay, weekly pay, 401K with employer match Responsibilities Include: Greeting and registering patients, ensuring smooth check-in and check-out processes Managing appointment scheduling and patient flow Handling phone calls, patient inquiries, and coordinating with clinical staff Utilizing an EMR System to update and maintain patient records Assisting with insurance verification and billing tasks Ensuring a welcoming and organized environment for patients and staff

Job Description The Ontario County Department of Social Services is currently seeking applicants for a Typist, Part-Time . Distinguishing Feature of the Class The work is primarily of a routine nature and involves the independent performance of standardized clerical tasks involving the use of a computer. Detailed instructions are given for new or difficult assignments. Alertness and willingness to learn and prepare for assignments of progressively increasing difficulty are essential attributes for employees in this title. Excepting the ability to typewrite, this class is equivalent to the class of Clerk. Does related work as required. Typical Work Activities Types forms, form letters, transcripts, invoices, vouchers records, payrolls, timecards and similar materials; Acts a receptionist; Intake of family court eligibility forms, collects information, enters information into PDCMS program; Send vouchers to assigned attorneys Open new family court cases into PDCMS program; Assist family court attorney in data collection/reporting requirements; Operate various office machines - copiers, adding machines, etc.; Files correspondence, memorandum, reports and other materials Knowledge, Skills and Abilities Working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to operate an alphanumeric keyboard such as a computer and related peripheral equipment at an acceptable rate of speed (35 words per minute); ability to set up appropriate forms, charges and other tabular listings; ability to perform close, detailed work; ability to obtain and relay information; ability to understand and follow oral and written instructions; ability to get along well with others, clerical aptitude; mental alertness; neatness; accuracy; tact and courtesy. To Apply Do not apply through this job board. Please visit ****************************************** to apply. NO TYPING OR WRITTEN EXAM IS REQUIRED. Powered by JazzHR 8WioOIHclY

Bowers Associates, LLC stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPAs G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. Whether traditional Tax and Audit, Client Accounting Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting, or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth. Job Summary We are seeking a full-time Administrative Specialist to join our Rochester, NY office. The ideal candidate will provide administrative support to our team and ensure efficient operation, while supporting other offices located in Syracuse and Watertown, NY. This is an in-office position. Responsibilities * Assist with daily administrative tasks, including answering phones, filing, copying, data entry, and record maintenance * Schedule appointments and maintain calendars * Assist in the preparation of regularly scheduled reports * Provide general support to visitors * Assist in other administrative tasks as assigned to Qualifications * High school diploma, Associates degree is a plus * 3+ years of relevant work experience in a customer service-related or administrative support role * Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Adobe) * Strong organizational skills and time management skills * Excellent verbal and written communication skills, professional in nature Hours:?Hours are Monday through Friday from 8:00 am - 5:00 pm. Must be available to work some nights and weekends during our busy season (February April 15th) when applicable. Pay Rate:?$20.00-$25.00/ hour (DOE) Benefits:?We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package that includes Health, Dental, Vision, Life, Long-Term Disability, 401k, Paid Time Off, Volunteer Time Off, Work, Life, Balance, Culture, and More! EOE

Episcopal SeniorLife Communities Mission: We provide high quality services from skilled nursing and restorative care to housing, assisted living and community-based wellness programs. We are committed to meeting each individual's needs, in a culturally competent manner, supporting family and loved ones through transitions, and fulfilling our pledge… Life. Inspired Every Day. Unit Secretary - Full-Time Pay Rate $18.00/hourly What We Offer: Episcopal SeniorLife Communities is dedicated to its staff, and we show it by providing incredible benefits! Winner of the 2024 Best-in-Class Employer award, ESLC was recognized for its comprehensive approach to benefits, compensation, and employee experience. Your Health & Well-being: We take care of you. We offer 100% employer-paid medical insurance for High-Deductible Health Plan (HDHP) for single-subscribers. We also offer Health Saving Accounts (HSA) with Weekly Employer Contributions. Alternatively, we also offer Flexible Spending Accounts (FSA). Additionally, staff are eligible for dental insurance with orthodontist coverage. 401(K) with Company Match: 100% company match on the first 3% of your contributions. Competitive Pay Rates: We offer competitive rates that reflect your skills and experience. ESLC processes payroll on a weekly basis. Tuition Assistance: Our tuition assistance program provides financial support for courses and degrees that will help you grow professionally with us. ETO (Earned Time Off): Generous ETO plan that accrues on a weekly basis for use after 90 days of employment. Paid Holidays: ESLC has six designated holidays and one floating holiday. Additionally, ESLC offers voluntary benefits and insurances such as Short-Term Disability, Vision, Employee Assistance Program, and On-Site Workforce Success Coaches. The nursing department unit secretary is responsible for general clerical duties. Prepare, compile and maintain records, communicate messages. ESSENTIAL JOB FUNCTIONS Answer telephone within 3-4 rings. Receive and relay telephone calls and messages to appropriate person in professional, courteous manner. Be polite and helpful. Refer questions to nurse manager or clinical leaders on the unit. Provide for resident dignity in accordance with Church Home philosophy and maintain confidentiality of all records. Monitor call light panel. Notify nursing assistants or respond to call light if able when on for more than 2 minutes. Refer unanswered call light to available nursing staff member on the unit. Make and document arrangements in monthly planner for out of building appointments. Call transportation or family. Notify nursing staffing coordinator if certified nursing assistant is needed for transport. Complete consultant's sheets as appropriate. Compose letters and develop forms for nursing department as requested. Use correct format and good grammar. Print door tags and place at room entrance. Update as necessary. Maintain resident room identification and code status by use of I.D. bracelet. Initiate identification bracelet at time of admission and replace as needed. Review weekly. Assemble charts for admission per procedure when notified of admission. Audit charts per procedure at least monthly. Replenish forms as needed at least monthly. File medical records per procedure monthly. Assemble discharge charts per procedure within 7 days. Print care plans /care card weekly and as needed. File dictated notes as appropriate within 24 hours of receipt. Print assignment forms weekly and as needed. Maintain emergency card file on each resident (disaster tag). Notify lab of ordered tests. Complete lab request forms. Notify lab of new residents and need for more requisitions upon admission and weekly. Notify lab of any stat work as indicated. Order and maintain adequate amount of lab supplies as needed. Maintain log of all lab work ordered. Schedule and perform pacemaker checks. Distribute resident mail. Report unsafe conditions to security or maintenance as soon as possible. Complete maintenance work order as indicated. May be asked to perform Certified Nursing Assistant duties as needed if unit secretary has a valid NYS C.N.A certification. Requirements QUALIFICATIONS: One to three years of secretarial/clerical experience in an office environment. Experience preferred in a residential long term care facility preferred. A minimum of a High School Diploma or GED. Supplemental courses in English, typing, spelling and medical terminology preferred. Ability to maintain confidentiality. Professional demeanor. May be required to lift and move office equipment and supplies. Ability to interact courteously and tactfully with staff, residents, family members, visitors, vendors and the general public. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performing duties of this job requires prolonged sitting, and occasional walking and standing. Must be able to occasionally lift loads of 30 pounds without assistance and the ability to sit, talk, and hear is required. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, and the ability to adjust focus.

Secretarial/Clerical/Attendance Clerk (High School) Date Available: As Soon as practical Closing Date: 02/06/2026 POSITION VACANCY POSTING DATE ï ½ January 23, 2026 POSITION: Attendance Clerk (Full-time)-10 months-(7-12 Student Calendar) ASSIGNMENT: Irondequoit High School 260 Cooper Rd Rochester, NY 14617 37.5 hours per week /10 month (Student Calendar) 7:30 a.m. to 3:30 p.m. (includes a 30-minute unpaid lunch) REQUIREMENTS: Ability to perform a variety of clerical tasks required to maintain attendance office records. Tact, discretion, and confidentiality are necessary in dealings with parents and students. QUALIFICATIONS: Eligible for Monroe County Civil Service Office Clerk IV HELPs or on the current eligible Office Clerk IV list SALARY: IESA - Schedule A, $16.61 - $19.60 per hour STARTING DATE: As soon as practical APPLICATION PROCEDURE: Apply for this specific position on-line at: **************************************************** By Friday, February 6, 2026 West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972, Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, age, disability, sexual orientation, veteran, military status, or domestic violence victim status. Any student, parent, employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to: Title IX Coordinator West Irondequoit CSD 321 List Avenue Rochester, New York 14617 JOB DESCRIPTION Dake/IHS Attendance Clerk PRIMARY RESPONSIBILITY Attendance Clerk is responsible for the clerical duties required to maintain the office records of attendance for each student at Irondequoit High School. Job Duties: Retrieve phone messages from attendance line and take appropriate action. Input absences, tardies, and dismissals into daily attendance. Organize homeroom attendance sheets- post tardy times and any absences, and dismissals that were not entered. Collect notes/excuses and input data. File in student's discipline folder. Post the tardies from the sign-in sheet and incorporate student's names from announcement sign-in sheet. Using the attendance program make a list of those who are marked "Absent" or "Unexcused" for whom there has been no note or phone call (check with Health Office, Guidance, Main Office and DSH to see if they have heard anything regarding the absentees). [ All of the above information will indicate what phone calls need to be made home .] Call parents or guardians of all absent students who are not accounted for. Call all numbers, as best as possible, until you make contact. Print Daily Attendance Bulletin along with staff and student information and distribute. Set Auto-Dialer for tardy messages. Print skip sheets (for previous day). Clear the ones you can by referencing several documents and asking the Health, Guidance, Main Office and DSH. Make a copy of skip sheets for DSH monitor's follow-up. File all other in the appropriate homeroom teacher's mailbox for distribution. At the end of each week, change template dates for the following week, print new homeroom attendance sheets, staple to current homeroom sheets and return to teachers. Print student attendance records upon request (Admin., Guidance, Team or Individual teacher). On an on-going basis, input paper attendance from study halls and substitutes or as needed by teachers. Responsible when necessary to locate a student immediately who is absent from and possibly skipping class. This may include phone calls around the building or physically walking the halls to find that student. Monthly: Attendance Diskette for Paula Gagliano (Admin.). Quarterly: Print period by period master lists for all classes and file in the mailboxes. At year end: print attendance record for every student and file in students' cumulative folder. Collect and box all paper attendance records and place in vault for storage. QUALIIFICATIONS Per Civil Service ï ½ Office Clerk IV ? FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of basic arithmetic operations; working knowledge of the rules of punctuation and spelling; working knowledge of office terminology, practices, procedures, and equipment; ability to add, subtract, multiply and divide; ability to sort, arrange, and file material alphabetically or numerically; ability to locate materials in files; ability to operate standard office equipment; ability to follow oral or written instructions; ability to deal effectively with the public or office personnel; ability to obtain accurate and sufficient information from callers or visitors and to take messages; ability to use a personal computer for word processing and database entry; ability to type material from straight copy and as needed from rough draft or detailed instructions; ability to write legibly; record-keeping ability; ability to use a telephone in a courteous and efficient manner; clerical aptitude; accuracy; good judgment; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma. NOTE: Where education is lacking, clerical experience may be substituted on a year-for-year basis. REVISED: November 13, 1986 REVISED AND TITLE CHANGED: May 8, 2008 FORMERLY: CLERK TYPIST AUTHORITY The Dake/IHS Attendance Clerk is directly responsible to the building principal and district leadership.

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. Your Responsibilities Will Include: Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion. Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies. Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes. Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office. Assisting with proper implementation of Fire Drill/Emergency procedures as directed. Answering and directing telephone calls, greet and announce visitors. Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented. Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists. Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels. Maintaining custodial logs and follow up with concerns when appropriate. Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns. Assist Principal with data entry, including but not limited to RIA forms. Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families. Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff. Maintain HIPAA and FERPA confidentiality requirements for all client documents and information. Managing and recording keys, supplies, and equipment for program and/or departments. Preparing purchase orders for vendors and staff and assisting with coding and processing invoices. You're a great fit for this role if you have: High school, two (2) years of business college or similar preferred Four (4) years of directly related experience preferred Working knowledge of office methods, practices and operation of standard office equipment Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access Valid driver's license and reliable transportation Compensation $18-$24/hr The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity. EOE

Job DescriptionDescription: We're looking for an detail-oriented, hardworking, customer service minded Administrative Specialist that can assist two of our onsite teams to success. This full-time position assists in supporting our District and Community Managers in all aspects of property management. Candidates must have proven experience in administrative related roles. Experience with property management, specifically affordable housing, is a plus as our Administrative Specialists are responsible for maintaining the rental office including collecting site income, maintaining site bookkeeping and keeping accurate files and records in accordance with company policies and procedures. Here is a summary of the benefits we offer: Medical, Dental and Vision benefits Life Insurance Short-Term Disability Long-Term Disability 401k Retirement Plan with Company Match Paid Time Off Paid Holidays Annually Landsman is proud of the fine reputation we have earned as a high-quality professional real estate management organization and would like you to join our team. Contact us now to learn more about this great opportunity! Landsman Development Corp. (LDC) was established in 1971 by its founder and initial shareholder, Elliott Landsman. Since its inception, the company has developed and invested in a wide variety of projects including industrial, commercial, office, retail, and multi-family residential, both subsidized and conventional. Most of the properties developed are owned by partnerships in which LDC has retained an interest as managing general partner or managing member. Mayzon Management Corporation was incorporated in 1972 to manage real estate developed by its parent company, Landsman Development Corp. The company name has evolved over the years, and the name has been changed to Landsman Real Estate Services, Inc. Landsman has grown to manage more than 2,400 rental units and over three million square feet of industrial, commercial and office space and has also become the property management company of choice for several third-party owners. Requirements: Minimum Educational Requirements: High School Diploma or equivalent. Must be Certified Occupancy Specialist (affordable sites). Knowledge of LIHTC (affordable sites) NYS Notary License must be obtained within six months of hire. Must obtain CMH (Affordable) or ARM (Market) within one year of hire. Special Skills/ Work Conditions Required: Must have complete knowledge of all phases of leasing and resident retention. Must have excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills. Must be computer proficient in Microsoft Office and ability to navigate the Internet. Must be able to manage a flexible schedule including overtime. Must be able to walk, lift and move light loads (20 lb. max), bend, stoop, and climb stairs on a regular basis.

Assistant Project Manager / Project Assistant Design-Build Construction | Rochester, NY Area - Onsite with Local Site Visits (Must be local) A growing design-build construction firm is seeking an Assistant Project Manager/Project Assistant to support commercial, industrial, retail, and office construction projects from pre-construction through close-out. This is a hands-on role ideal for someone early in their construction project management career who wants exposure to the full lifecycle of design-build projects while working closely with experienced leadership. This position is open due to internal growth and promotion, offering strong long-term development potential within a collaborative, tight-knit team. As an APM / Project Assistant, you'll support day-to-day project execution and coordination, working closely with project managers, architects, engineers, subcontractors, and internal teams. Responsibilities include: Collaborating with architects, engineers, and project partners to help define scope, requirements, and execution plans Assisting with subcontractor and vendor coordination, including pricing reviews and support with negotiations Coordinating permits, licenses, inspections, and required approvals Creating, reviewing, and tracking shop drawings and submittals Supporting manpower, equipment, and material planning to keep projects on schedule and within budget Helping schedule construction activities and track timelines from start to finish Ordering materials and equipment and monitoring deliveries to prevent delays Providing on-site support to field crews and assisting with daily jobsite coordination Tracking project progress and preparing updates and documentation Supporting safety compliance and addressing issues as they arise Assisting with overall construction oversight, coordination, and close-out activities Tools & Systems You'll Use Smartsheet Microsoft Excel & Outlook TSheets QuickBooks Project management software (currently implementing a new system) What We're Looking For Required: 2-3 years of experience in a similar role within the construction industry Strong organizational skills with the ability to manage multiple tasks and priorities Clear communication skills and a collaborative, team-first mindset Nice to Have: Experience with estimating or takeoff software Exposure to AutoCAD or construction drawings Familiarity with design-build environments Salary: $50,000 - $70,000 (depending on experience) Schedule: Monday-Friday, 8:00 AM - 5:00 PM Please Note: This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Work Environment Busy office with many interruptions. Must be available to work a limited number of extended hours, some weekends and for special events. This is a front office position and an organized, clean workspace is a must.

At Thompson, your organizational talents directly support our clinical leadership-and in turn, improve patient care. You'll work alongside experienced Nursing Directors and our Chief Nursing Officer who welcome your ideas, recognize your contributions, and empower you to grow. Schedule: Full time, days. Pay Range: $20.00-$25.00, based on experience. Comprehensive benefits: Medical, dental, vision; retirement plan with matching; free parking. Tuition reimbursement up to $6,000/year. Four weeks paid time off plus wellness resources-onsite gym, Zen Room, biometric screenings, Success coaches. A culture built on CARES values (Commitment, Action, Respect, Excellence, Service) and peer-driven recognition through Shining Stars and CARESCount. Main Function: As the Administrative Assistant for Nursing Administration, you'll be a central figure that keeps our department running smoothly. Your proactive coordination, meticulous attention to detail, and clear communication will ensure that critical nursing initiatives stay on track-and that our leadership team can focus on strategic priorities. Key Responsibilities: High-Level Meeting & Calendar Management - Own scheduling and logistics for multi-hour, high-visibility nursing committees (e.g., Nursing Practice Council). - Prepare agendas, take and distribute detailed minutes, and track follow-up action items. Executive Support & Back-Up Coverage - Step in for the Executive Assistant when needed, maintaining continuity in daily operations. Event Coordination & Departmental Celebrations - Plan and execute Nurses Week events and other recognition programs, partnering with interdisciplinary teams to ensure seamless delivery. - Assist with budget tracking, vendor selection, and on-site logistics. Professional Development Tracking Process Improvement & Daily Operations - Identify opportunities to streamline administrative workflows-whether through template creation, automation, or revised standard operating procedures. - Serve as a point of contact for ad hoc requests, ensuring that urgent tasks receive prompt attention. Qualifications: AAS in Secretarial Sciences or equivalent experience. 1-3 years' administrative support in a hospital or clinical environment. Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote) and comfort with database-style applications. Working knowledge of medical/nursing terminology-enough to navigate policy documents and clinical schedules. Exceptional prioritization skills: you can juggle competing deadlines without dropping the ball. Discretion and professionalism in handling sensitive patient and staff information. A proactive mindset: you anticipate needs, offer solutions, and follow through to completion. Pay Range: $20.00-$25.00 Starting Rate: Based on Experience Thompson Health is an EOE encouraging individuals with disabilities and veterans to apply.

Milton Rents (a division of Milton CAT) is seeking an Administrative Assistant. The primary responsibilities of this job are to manage the paperwork flow of the business, file and maintain all pertinent documents, and provide business information to customers and staff as requested. Milton Rents offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under our reputation for excellence. Whether you're looking for a steady job with great benefits, or an exciting place to start your career and grow within the organization, Milton Rents can meet your needs! We offer excellent benefits and supply you with the tools you need to maximize your potential. Pay: $17-20 per hour (based on education and experience) Hours: Monday-Friday, 8am-5pm Benefits include: * Paid Time Off + 8 company paid holidays * Medical, Dental and Vision insurance options for Employee and Family * Disability & Life Insurance Packages * Competitive Retirement Plan * Tuition Reimbursement - available to FT employees with 1 year+ of service * Employee Assistance program (EAP) * Additional supplemental offerings and discount programs * Employee Referral Program Responsibilities * Office supply ordering * Daily filing and organization of paperwork * Daily bank run and post office run * Maintaining Customer insurance records * Maintaining Vendor/subcontractor insurance files * Any errands needed from management * Assist with department mailings * Taking customer phone payments * Any miscellaneous accounting data entry Qualifications * Excellent phone, verbal and written skills * Working knowledge of office equipment such as computers, copiers, fax machine * Working knowledge of Microsoft Word and Excel Preferred Education and Experience * A high-school diploma or Grade Equivalency Diploma (GED) is required for this job * Two years of experience in an office/clerical position This job description is not intended to be all-inclusive. Your supervisor may request and assign similar duties. Resumes that are mailed, emailed or hand-delivered to Milton CAT or any employee will not be considered. You must apply online. A background check and drug test are required as part of our pre-employment process. Milton CAT is an equal opportunity employer that values the strength diversity brings to the workplace. We encourage applications from individuals with disabilities, minorities, veterans, and women. Applicants receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, sexual orientation, gender identity, handicap, disability, veteran status, genetic data, or other legally protected status. We base all employment decisions to further this principle of equal employment opportunity. VEVRAA Federal Contractor. EEO/AA employer. Milton CAT is a Drug-Free workplace.

The Arc Ontario Administrative Assistant Salary: $18.00 - $19.17 Position Overview: The Administrative Assistant for the Day Services program provides vital administrative and clerical support to the Director, Day Services, as well as management and site staff. This position involves maintaining confidentiality, handling office tasks such as record-keeping, scheduling, and correspondence, and ensuring the smooth operation of the program. The role requires professional communication with families, participants, staff, and external service providers, both in person and through various forms of correspondence. The Administrative Assistant plays a key role in managing daily attendance records, office supplies, and clerical support, contributing to the overall efficiency and success of the Day Services program. Work Location: Canandaigua, NY Schedule: 8-12 M-F; Flexibility in schedule required to meet agency needs As a team member at The Arc Ontario, you will receive... Health and retirement benefits Paid time off Sick Time Growth potential/Opportunity for advancement within my agency Educational Assistance Employee Assistance Program Access to a Fitness Center in the Main Facility Pay on Demand Free Telehealth with EZaccessMD Emergency Assistance Funding And more Our Culture Investing in our staff while thriving in a flexible and fun work environment! The Arc Ontario Story: Founded in 1954 we believe that All individuals with disabilities or other challenges are one with their community. Responsibilities Performs typing, word processing, copying and filing services for program management, including, but not limited to, billing compliance, correspondence, budgetary documents, personnel-related memos, program policies and procedures manual, plans of correction, record keeping forms, etc. Generates written drafts of correspondence, as requested. Upon occasion, transcribes recorded reports generated by staff and consultants. Maintains records at the request of program management, including, but not limited to, all attendance records, supply usage, and staff call-ins. Maintains accurate daily participant attendance database, as the basis for program billing for Day Service programs. Works with other program management staff to ensure the accurate and timely submission of the program attendance. Acts as primary receptionist for the Eberhardt Center, answering and screening incoming telephone calls, connecting calls to the appropriate staff/voicemail. Greets and directs all visitors to their appropriate destination. Maintains all sign in/out documentation insuring all visitors are registered before leaving the reception area. Requirements High school diploma preferred and three years of experience in business, customer service, sales, marketing or a related field. Excellent communication and computer skills required. Working knowledge of word processing, databases, and spreadsheets, preferably Microsoft Suite (Word, PowerPoint, Publisher, Excel and Access). The Arc Ontario is an equal opportunity employer and is committed to creating an inclusive and diverse workplace. The Arc Ontario does not discriminate in hiring or employment on the basis of any characteristic protected by local, state, or federal laws.

The Administrative Assistant - Operations & Finance provides high-level administrative and clerical support to both the Operations and Finance departments. This position plays a key role in maintaining efficient workflows, supporting daily financial and operational activities, coordinating internal processes, and ensuring compliance with organizational policies and deadlines. Job duties include but are not limited to the following: Operations Support Assist with Time and Billing Assist with Client Monthly Billings Assist with Client AR including collections Maintain the Time & Billing database Produce monthly reporting Produce reporting as requested Answer Client Emails Year End Procedures Prepare Invoices, Post Invoices, Credit Invoices, Delete Invoices and Email Invoices Time Entry Changes (Move, Delete, Change) Make client info changes (email, address and name) Assist in coordinating and tracking operational projects, timelines, and deliverables. Prepare and maintain operational reports and documentation. Coordinate logistics for meetings, events, and training sessions. Assist with performance metrics reporting and data analysis for process improvement. Finance Support Support the Finance department in accounts payable/receivable processing. Assist with reconciliations, budget tracking, and expense monitoring. Maintain financial records, spreadsheets, and reports with confidentiality and accuracy. Liaise with vendors, clients, and internal staff regarding billing, payments, and documentation. Support the Finance team during audits and month-end/year-end closing procedures. Marketing Support Assist in coordinating marketing materials, social media posts, and newsletters. Help update community page with content under supervision of the Marketing and Operations team. Maintain inventory for career fairs and trade shows. Support the planning and logistics of company events, trade shows, or community outreach. Compile and distribute basic marketing reports or engagement metrics as directed. General Administrative Duties Serve as a liaison between Operations, Finance, and other departments. Manage calendars, schedule meetings, and coordinate travel arrangements. Handle confidential information with professionalism and discretion. Contribute to continuous improvement initiatives and administrative process optimization. Requirements Education Requirements: Highschool diploma required. Associate's degree in Business Administration, Accounting, Finance, or a related field preferred. Experience: 2-4 years of experience in administrative support, preferably within Operations or Finance functions. Skills: Strong organizational and multitasking skills with attention to detail. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and/or Google Workspace. Experience with Practice Management a plus. Experience with accounting systems (e.g., QuickBooks) is a plus. Excellent written and verbal communication skills. Ability to handle sensitive information with confidentiality. Strong problem-solving skills and a proactive attitude. Salary Description $22.00 - $25.00

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Prepare or otherwise process correspondence. May compose letters and memoranda from transcription, corrected copy, handwritten or marginal notes, verbal instruction, or as routine procedure. Proofs and as necessary edits legal, financial, technical or other business related information. Some analytical and administrative judgment required. Handles all confidential information with discretion. Will receive and relay phone calls, take messages, greet and direct visitors, and respond to inquiries or routine requests. Opens, evaluates and sorts mail for importance, urgency and distribution. Handles employee and/or high-level customer problems by investigating complaints and follow up to assure clarification and customer satisfaction. Utilizes software (excel, PowerPoint.) to create slides, spreadsheets, visuals, charts, graphs, etc. for meetings and presentations. Supplies audio-visual equipment and transparencies for meetings. Schedules and maintains the assigned staff members' calendars of meetings, conferences, appointments, ensuring that business time is organized efficiently. Provides timely reminders of commitments and supplies necessary meeting data. Makes arrangements for on and off-site meetings, prepares and distributes agenda, issues invitations, orders refreshments and assembles pertinent documents, brochures, reports, files, records, etc. As instructed, prepares travel arrangements and accommodations for the executives, divisional personnel and consultants. As necessary, contacts staff on important matters while in travel status. Submits mileage and travel expense reports, verifies accuracy of reports and monitors for unusual expenses, fluctuations, etc. Will establish and maintain files and as assigned will purge obsolete materials and prepare for storage. Will maintain inventories of supplies and materials and reorder as necessary. Qualifications A high school diploma is required, supplemented by additional training in stenography and office procedures. An AAS degree in secretarial science is preferred. Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Job Description Are you looking to start a rewarding career in local government... Ontario County is seeking qualified Typist and Office Specialist I applicants for openings in jurisdictions across Ontario County. Jurisdictions under the Ontario County Department of Human Resources include Ontario County, its Cities, Towns, Villages, School Districts, the Finger Lakes Community College and the Board of Cooperative Educational Services. A civil service exam is required for Typist/Office Specialist I and applications are accepted on a continuous basis. Applications received or postmarked by the first Wednesday of the month will sit for the exam on the third Wednesday of the month. Residency Requirements: Candidates must have been legal residents of Ontario, Livingston, Monroe, Seneca, Steuben, Wayne, or Yates County for at least one month immediately preceding the examination date. Minimum Qualifications: Either: 1. Graduation from high school or possession of a high school equivalency diploma; OR 2. One year of clerical experience that involved typing. Note: An advanced education degree received may substitute for (1) or (2) above. DO NOT APPLY ONLINE THROUGH THIS JOB BOARD FOR THIS EXAM. APPLY ONLINE AT ******************************************* EOE Powered by JazzHR hHhWQA

Job DescriptionDescription: We're looking for an energetic, hardworking, customer service minded Administrative Specialist that can assist our onsite teams to success. This part-time position assists in supporting our District and Community Managers in all aspects of property management. Candidates must have proven experience in administrative related roles. Experience with property management is a plus as our Administrative Specialists are responsible for maintaining the rental office including collecting site income, maintaining site bookkeeping and keeping accurate files and records in accordance with company policies and procedures. Here is a summary of the benefits we offer: 401k Retirement Plan with Company Match Paid Time Off Paid Holidays Annually Landsman is proud of the fine reputation we have earned as a high-quality professional real estate management organization and would like you to join our team. Contact us now to learn more about this great opportunity! Landsman Development Corp. (LDC) was established in 1971 by its founder and initial shareholder, Elliott Landsman. Since its inception, the company has developed and invested in a wide variety of projects including industrial, commercial, office, retail, and multi-family residential, both subsidized and conventional. Most of the properties developed are owned by partnerships in which LDC has retained an interest as managing general partner or managing member. Mayzon Management Corporation was incorporated in 1972 to manage real estate developed by its parent company, Landsman Development Corp. The company name has evolved over the years, and the name has been changed to Landsman Real Estate Services, Inc. Landsman has grown to manage more than 2,400 rental units and over three million square feet of industrial, commercial and office space and has also become the property management company of choice for several third-party owners. Requirements: Minimum Educational Requirements: High School Diploma or equivalent. Must be Certified Occupancy Specialist (affordable sites). Knowledge of LIHTC (affordable sites) NYS Notary License must be obtained within six months of hire. Must obtain CMH (Affordable) or ARM (Market) within one year of hire. Special Skills/ Work Conditions Required: Must be able to communicate in Spanish (verbal and written) with residents. Must have complete knowledge of all phases of leasing and resident retention. Must have excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills. Must be computer proficient in Microsoft Office and ability to navigate the Internet. Must be able to manage a flexible schedule including overtime. Must be able to walk, lift and move light loads (20 lb. max), bend, stoop, and climb stairs on a regular basis.