Secretary jobs in Jacksonville, FL - 214 jobs

Technical Source is seeking an energetic and self-motivated Office Coordinator to manage and oversee the daily operations of our client's office in Jacksonville, FL. The ideal candidate will possess strong leadership skills and a proactive attitude, ensuring efficient office functions and providing support to various teams. This role involves coordinating meetings, managing facilities, and handling special projects as assigned. This individual will be needed 20-25 hours each week. Potential for full-time. Key Responsibilities: Office Management: Oversee daily office operations, including maintaining office supplies, equipment, and facilities to ensure a well-organized and efficient workplace. Administrative Support: Provide clerical and administrative assistance to staff, such as photocopying, faxing, mailing, and filing documents. Meeting Coordination: Schedule and coordinate meetings, book meeting rooms, and arrange necessary equipment to facilitate smooth operations. Visitor Reception: Greet and assist visitors, ensuring a professional and welcoming environment. Communication Management: Handle incoming and outgoing correspondence, including emails, phone calls, and mail distribution. Record Keeping: Maintain and organize office files, records, and documentation for easy retrieval and compliance purposes. Qualifications: Proven experience in office administration or coordination roles. Strong organizational and multitasking skills. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software. Ability to work independently and collaboratively in a fast-paced environment. High level of professionalism and attention to detail. Bachelor's degree in Business Administration or a related field is preferred.

PLEASE READ THE JOB DESCRIPTION IN ITS ENTIRETY. Hydrolec is looking for an experienced Office Administrator. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family First-we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to. Sky's the limit- we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers. All Hands-on Deck- we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title. Position Summary: We are looking for a friendly and eager- to- learn Office Administrator. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our leadership team as well as the day-to-day champion for our administrative functions. Key Responsibilities: Timely vendor payment processing, recording, and verification of 100+ vendor transactions monthly Collaborate with internal receiving, inventory, accounting, and external vendors to reconcile discrepancies for payment processing Verify AP ledger is accurate Coordinate schedules and calendars internally with team members and externally with customers, vendors, and advisors Answer phones, check messages, manage email inboxes, and snail mail Organize and file both digitally and physically Book travel for management Suggest process improvement where applicable Prepare meeting agendas, minutes, and follow-ups Collaborate with team members on meeting materials (presentations, agendas, etc.) Required Qualifications: 5+ years of Accounts Payable experience Payment processing experience required A total of 2+ years in an administrative role Skills and Competencies: Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizard! Strong Organizational Skills-familiarity with the Kon Marie Method is a plus Presentation building skills-Canva or similar preferred Confident in Outlook Ability to reconcile discrepancies with vendors Exceptional written and verbal communication skills; prefers verbal communication when dealing with conflict Attitude and Behavior Traits Acts with integrity High attention to detail Has a sense of urgency Is a team player Friendly Demonstrates initiative Preferred Qualification: Experience processing payments for a high volume of inventory Experience with Sage Accounting Software Can leverage AI but does not rely on it Experience working in an industrial setting Compensation and Benefits: The hourly rate is based on experience. Generous PTO policy Health insurance with HRA option Dental Vision Voluntary Life Supplemental Insurance Maternity/Paternity Leave Monthly Catered Employee Lunch 401K match Reporting Structure: Reports to the President Application Process: Must submit a cover letter and resume expressing why you are interested in this role and the company to ***********************. Applicants without this will NOT be considered if no cover letter is sent.

Working Title: STATE ATTORNEY'S OFFICE, 4TH CIRCUIT- CLERICAL SPECIALIST I - 21001772 Pay Plan: State Attorneys JAC 21001772 Salary: $33,136.00 Total Compensation Estimator Tool State Attorney's Office for the Fourth Judicial Circuit of Florida Our Organization and Mission: The mission of the State Attorney's Office is to pursue justice for the citizens of the Fourth Judicial Circuit of Florida and to fairly and impartially enforce the law. Position Summary: This is clerical work which requires the exercise of some independent judgment, attention to detail and accuracy. Duties require limited knowledge of office systems or procedures. Assignments may be a combination of, but not limited to the following, and/or similar clerical tasks: entering and updating information into office systems, pulling files, preparing folders, preparing or filing office correspondence and documents, extracting or copying information from one record to another, photo copying/printing documents, stamping/sorting/distributing mail, addressing envelopes, answering phones, conveying messages, serving as receptionist, performing various office delivery runs and other miscellaneous duties as required. Other duties may include maintaining detailed records, developing new clerical procedures, requisitioning/ordering/receiving/storing/issuing office supplies. CLERICAL SPECIALIST I Job Duties * Provide administrative support for Assistant State Attorneys. * Prepare legal documents including victim letters, property release notices and court calendars. * Dependable and routine in-office attendance during regularly scheduled business hours. * Review and promptly respond to all electronic messaging. * Perform quality work within deadlines. * Update case management system and notes. * Receive, scan and distribute incoming mail. * Receive and process Law Enforcement electronic media. * Assist in the processing and maintenance of all electronic media including e-filings and evidence and media. * Perform all duties as required. Requirements * A high school diploma or equivalency * Valid Driver's License Preference may be given to applicants with * 1 or more years of experience working in a law firm, courthouse, or legal department in a legal support role. * Experience in daily runs within the Office and to outside Law Enforcement Agencies. Candidate Profile (application) must be completed in its entirety. * Include supervisor names and phone numbers for all periods of employment. * Account for and explain any gaps in employment. * It is unacceptable to use the statement "See Resume" in place of entering work history. * All applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. * If you have problems applying online, please call the People First Service Center at **************. Benefits Offering an excellent array of benefits, including: * Health insurance (over 80% employer paid) * Basic life insurance policy (100% employer paid) * Medical, Dental, Vision and supplemental insurance options * Choice of FRS Pension Plan or FRS Investment Plan * 104 paid annual leave hours accrued each calendar year * 104 paid sick leave hours accrued each calendar year * Thirteen paid holidays per year * One personal holiday per year * Tuition waiver program within the state of Florida university and community college systems * And more! For a more complete list of benefits, visit ***************************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at ************** on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Additional Referendum monies available. Administrative support clerical work. Performs clerical, word processing, and data entry functions. This entrance level class lies below that of Data Entry Clerk and Secretary II. Essential Functions 1. Receives, processes, records, indexes and/or files varied materials, files, documents, fees, records, and incoming mail. 2. Gathers information and assists School Board personnel, administrators, parents, and general public in completing required forms and documents. 3. Reviews and verifies employee time reports and leave requests and prepares payrolls and maintains leave records. 4. Types correspondence, memoranda, reports, records, orders and other office documents 5. Reviews documents and files for completion and accuracy and routes to proper sources. 6. Establishes, retrieves, and maintains records and files. Utilizes coding systems, out-cards, tab guides, and other controlling devices for file maintenance and tracking. 7. Responds to phone and in-person inquiries and complaints from School Board personnel, administrators, and the general public, and interprets and explains departmental policies and procedures to customers. 8. Enters information or data to personal computer or computer terminal screen following established procedures. 9. Maintains inventory records and stock for assigned work area. Orders supplies and prepares purchase orders. 10. Picks up and/or delivers a variety of mail, documents, materials, and supplies which may require operation of a motor vehicle. 11. Performs other duties as assigned. Probation: Six (6) months Qualifications Open Requirements: Must have at least a one (1) year combination of education, training, or experience in clerical work involving the use of a personal computer. Promotional Requirements: NA Licensing: NA Knowledge, Skills, and Abilities Knowledge of Duval County Public Schools' policies, procedures, rules and regulations Knowledge of Business English Knowledge of office practices and procedures Basic oral, written, and interpersonal communication skills Basic word processing, spreadsheet, and database software skills Basic organizational skills Basic time management skills Basic mathematical calculation skills in addition, subtraction, multiplication, and division Basic skills in establishing and maintaining information, record, document, and file systems Ability to match names and numbers Ability to file both numerically and alphabetically Ability to follow oral and written instructions Ability to read, understand, and apply written instructions and job-related laws, rules, policies, procedures, and materials Ability to interview and gather information from customers, applicants, and general public Ability to establish and maintain effective working relationships with administrators, teachers, other employees, parents, and the general public

At Telebeez Pro, we are a premier cleaning company dedicated to delivering exceptional cleaning services to our valued clients. With years of industry experience, we have established ourselves as a trusted name in the cleaning industry. We are currently looking for a full time Secretary to join our busy office in Jacksonville. FL The ideal candidate for this role has superb administrative and organizational skills and an eye for detail combined with a good sense of customer service. The candidate must be reliable and self-motivated with the ability to work on their own initiative. Job: Full time On site Key Responsibilities: Answering and directing incoming calls with professionalism and courtesy Greeting customers and visitors Handling incoming and outgoing mail Assisting with scheduling and organizing meetings Providing ad-hoc administrative support to members of staff Maintaining office supplies Organizing both paper and electronic filing systems Required Skills & Qualifications: High school diploma Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office If you feel you are the perfect candidate for this position, please submit your CV and covering letter for consideration. We look forward to hearing from you!

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications Clerical Typist needs 10 key and data entry skills Clerical Typist requires: data entry MS Office 10 key Clerical Typist duties: Ability to enter data at a reasonable speed, which is usually specified as alpha numeric and numeric keystrokes. Knowledge of software packages required for specialized position, which is project or database driven. Additional Information $17/hr 6 months

Job Opening: Remote Data Entry Assistant that offers flexibility and the opportunity to work remotely? Look no further! We are seeking a talented and motivated Data Entry Assistant to join our dynamic team. As a Data Entry Assistant, you will play a vital role in maintaining accurate and up-to-date information in our systems. This position offers a unique opportunity to gain valuable experience in a remote work environment while contributing to the success of our organization. Responsibilities: Enter and update data accurately and efficiently into our database systems. Verify and review data for errors or discrepancies, ensuring data integrity. Conduct research to obtain additional information or clarification as needed. Organize and maintain electronic and physical files to ensure easy retrieval of information. Collaborate with team members to identify process improvements and contribute to the development of best practices. Adhere to data entry guidelines and protocols to ensure consistent and accurate data entry. Follow security protocols to protect sensitive and confidential information. Qualifications: High school diploma or equivalent qualification. Proficient computer skills, including knowledge of spreadsheet software and data entry tools. Strong attention to detail and accuracy. Excellent time management and organizational skills. Ability to work independently and meet deadlines. Strong communication and interpersonal skills. Prior experience in data entry or related field is a plus but not required. Benefits: Remote work: Enjoy the flexibility of working from the comfort of your own home or any location of your choice. Learning and growth opportunities: Gain valuable experience in data entry and develop skills that can be transferrable to various industries. Mentorship: Receive guidance and support from experienced professionals in the field. Competitive compensation: Receive a competitive salary commensurate with your skills and experience. Work-life balance: Maintain a healthy work-life balance with flexible working hours. Collaborative environment: Join a supportive and inclusive team that values collaboration and teamwork. Don't miss out on this exciting opportunity to kickstart your career in data entry. Apply now and become part of our growing organization that values your contributions and offers a rewarding remote work experience. Please submit your resume and cover letter detailing your interest in the role. We look forward to hearing from you! Note: This is a remote position

As the Organizational Support Administrator, you will play a crucial role in ensuring the seamless execution of the CFO's vision and priorities. This is a high-impact role that goes beyond traditional administrative duties, serving as a trusted partner in driving key initiatives forward and gaining exposure to high-impact decision-making processes. You'll be an integral part of a fast-paced, dynamic environment where your ability to drive execution and make things happen will be highly valued. You will manage special projects, follow up on action items, and provide strategic support to ensure the CFO's objectives are met efficiently and effectively. Essential Functions, Duties, and Responsibilities Strategic Support: Act as an extension of the CFO, handling complex, high-priority projects and ensuring timely completion of tasks. Collaborate closely with the CFO to align daily operations with broader business strategies. Project Management: Lead and manage special projects from initiation to completion, coordinating with cross-functional teams, tracking milestones, and delivering results on time and within scope. Task and Priority Management: Proactively follow up on key initiatives and tasks assigned by the CFO, ensuring accountability and progress. Manage calendars, agendas, and task lists to optimize the CFO's time and priorities. Operational Efficiency: Assist in the creation and implementation of processes that streamline workflows, improve productivity, and enhance communication across departments under the CFO's purview. Stakeholder Engagement: Interface with internal and external stakeholders on behalf of the CFO, ensuring clear communication, strong relationships, and alignment on key priorities. Communication & Coordination: Draft communications, reports, and presentations for the CFO, ensuring clarity, consistency, and alignment with strategic goals. Attend high-level meetings, take notes, and drive follow-up actions. Executive Liaison: Serve as a trusted liaison between the CFO and directors, managers, and external partners, ensuring critical information flows seamlessly and is acted on promptly. Problem Solving & Initiative: Identify issues and challenges proactively, offering solutions and driving continuous improvement in the CFO's office and related processes. The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. Qualifications Educational and Experience Requirements Bachelor's degree in Business, Finance, or a related field. 5+ years of experience in a high-level support role, preferably partnering with senior executives in a strategic capacity. Proficient use of SAP financial system preferred. Advanced level knowledge of Microsoft 365 software applications suite Knowledge, Skills, and Abilities A visionary mindset focused on process improvement, efficiency, and leveraging technology to automate manual tasks. Excellent analytical, problem-solving, and critical-thinking skills to identify opportunities and provide innovative solutions. Effective communication and interpersonal skills to collaborate effectively with cross-functional teams and stakeholders. Ability to inspire and motivate others, fostering a positive work environment that encourages growth, creativity, and continuous learning. High level of discretion, integrity, and professionalism in handling confidential information Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve. Proactive, self-driven, and resourceful with a strong sense of ownership and accountability. Skill Requirements Typing/computer keyboard Utilize computer software (specified above) Retrieve and compile information Maintain records/logs Verify data and information Organize and prioritize information/tasks Operate office equipment Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs) Verbal communication Written communication Public speaking/group presentations Research, analyze and interpret information Investigate, evaluate, recommend action Basic mathematical concepts (e.g. add, subtract) Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics) Physical Requirements Sitting for extended periods Standing for extended periods Extended periods viewing computer screen Walking Reading Speaking Hear/Listen Maintain regular, punctual attendance Lifting/carrying up to 20 pounds various items Repetitive Motions Bending/Stooping Writing Hazards Normal office environment All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. KLS Martin is a drug-free employer

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Overview In this role, you will be responsible for front desk reception, conference services, mail room, and other administrative duties as assigned by the Supervisor of Administrative Services. You will provide team-oriented assistance and backup support to other personnel in the department as assigned. Job Responsibilities: Conference Services Receives and reviews conference room reservation requests; schedules meetings, in-services, and conferences, and confirms conference room schedule and services with clients Assures proper furniture arrangement; contacts other departments and service providers to obtain audio, video, sound, and lighting equipment, food and beverage services, and ensures equipment and services are provided as requested and resolves any related problems Setup, clean up, and stock conference rooms for meetings Maintain an accurate inventory of soft drinks, coffee, water, paper, plastic, and other products needed for conference services Codes and verifies incoming invoices for Issues timely invoices for services and supplies as needed Maintains a current conference services calendar for upcoming meetings/conferences Front Reception Desk Welcome all visitors, clients, vendors, applicants, and new team members cordially and professionally. Obtain information when appropriate and inform the proper individuals by announcing them accurately in a professional and friendly manner Monitor visitor access by following the current protocol of having them sign in and maintain security awareness in general Operate a multiple-line switchboard. Answer, screen, and transfer any incoming phone calls to the appropriate person while providing basic information when Operating the paging system, when applicable Maintain conference room calendars for scheduled meetings with accuracy and follow up for usage of the room before the meeting Maintain a neat, clean, and professional reception desk and area Employee activities include but are not limited to assisting with corporate events Mailroom Provides internal and external mail services for assigned Receives, sorts, delivers, picks up, and processes courier items, interoffice mail, magazines, and all classes of United States Postal Services (USPS), FedEx, UPS, etc., mail Maintain postage, postage equipment, and mailing supplies and organized mail department Research and routes unidentified and generic mail Runs miscellaneous errands per supervisor's request Delivers copy paper to designated areas two times a week or as requested Assist with facility requests when needed Additional Qualifications/Responsibilities Education/Experience: High school degree or equivalent with a minimum of 1 year of office, clerical, and/or relevant experience To thrive in this role, you'll need: Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust Professional appearance and proven customer service skills Proficiency in Microsoft Office or other software required Ability to organize, multi-task, prioritize and work under pressure Effective written and verbal communication skills as well as the ability to carry out detailed written or verbal instructions independently Be detail-oriented and recognize errors in numbers and spelling in written materials Ability to keep confidential information Ability to accomplish the described duties through the use of appropriate computer and general office equipment At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference. Environmental Factors and/or Physical Requirements: While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Job Title: Administrative Assistant Exemption Status: Non-Exempt Department/Location: Guardian Catholic School Primary Function: Under the direction of School Principal, is responsible for working independently in providing a wide variety of administrative support activities in a school. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned. Essential Duties and Responsibilities: Support the pastoral and spiritual mission of the Diocese and the Catholic Church Shall abide by Catholic principles in professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures Work independently as a lead person and be proactive in providing administrative support as requested Works collaboratively in a positive, friendly, and professional manner with all employees and with others served Display leadership, personal initiative, coordinate, facilitate and provide support with timeliness and accuracy; provide administrative support as requested by the executive director; provide support to others as requested Maintain and respect the privacy of the persons supported Receive and handle in a professional manner, incoming mail, calls and visitors; screen and handle requests for information. Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions Provide support as necessary to the principal; prepare materials, and maintain all records Perform other duties as assigned Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment. Required Activities: Walking; sitting; standing; stooping; reaching talking; handling; hearing; carrying; and keyboarding Basic Qualifications: Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church Excellent communications kills, both verbal and written; excellent human relations and interpersonal skills Exercise courtesy to fellow employees, parishioners and the public Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency Ability to maintain confidentiality Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and evening work may be required Be able to type 50 WPM; be proficient with a 10-key calculator. Proficiency in computer technology to include word-processing Word for Windows, and Excel; be able to mail merge excel reports, queries, and text documents Professional bearing; clean and neat personal appearance Must be able to complete a background check and Protecting God's Children (PGC) class. For the Background Screening Clearinghouse Education and Awareness website, visit this site: ********************************* Education and Experience: Associate degree in business or public administration from an accredited institution or equivalent experience Two to five years' experience in a high activity environment as a secretary or administrative assistant or equivalent

We are hiring a part-time administrative assistant on the westside of Jacksonville. Pay is $18-$25, depending on experience. but may vary. The Part-Time Unit Management Assistant provides administrative and operational support to the Unit Management team on a part-time basis. This role helps with unit coordination, documentation, and communication with internal teams and external vendors, ensuring smooth and efficient unit operations. Job Duties & Responsibilities: Assist Unit Management team with daily administrative and operational tasks on a part-time schedule Support coordination of unit-related documentation, including leases, renewals, inspections, and reports Maintain organized records and update internal systems accurately and timely Communicate with property management companies, vendors, and internal departments regarding unit matters Support scheduling of inspections, move-ins, move-outs, and maintenance requests Track unit statuses and follow up on pending items to ensure timely resolution Assist with invoice review, payment tracking, and expense documentation related to units Provide general support to ensure smooth operation of unit management activities Key Requirements & Competencies: High school diploma required Previous experience in administration, property management, or operations support is a plus Strong organizational skills and attention to detail Effective written and verbal communication skills Ability to manage multiple tasks and meet deadlines in a flexible, part-time schedule Proficient in Microsoft Office (Excel, Word, Outlook) and data management systems Professional, reliable, and able to handle confidential information appropriately This is a drug free workplace. Applicants must be willing to submit to a drug test and background check.

The Administrative Assistant provides essential support in a hybrid work environment, assisting with daily office operations both remotely and in person. Key responsibilities include monitoring release dates, creating and maintaining case files, updating and managing the database, coordinating meetings, preparing documents, and ensuring information is organized and accessible. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities with professionalism. Job Salary $38,000 Requirements High school diploma required; associate or bachelor's degree preferred. Prior administrative experience preferred Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn new software quickly. Strong written and verbal communication skills. Excellent organizational and time-management skills. Ability to work independently and collaboratively across remote and in-office settings. Salary Description $35,000-$38,000

RadiFi Credit Union is seeking an Administrative Assistant to provide high-level, confidential administrative and operational support to the Chief Operations Officer. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include preparing reports, coordinating meetings, managing communications, and supporting strategic projects while maintaining the highest level of professionalism and discretion. Major Duties and Responsibilities: Provide confidential administrative support to the COO, including drafting correspondence, preparing reports, and creating document templates. Organize and maintain filing systems (electronic and physical) and sort incoming mail. Manage calendars, schedule internal meetings, prepare agendas and coordinate vendor appointments. Record and distribute accurate meeting minutes for committees, vendor meetings, and project discussions. Manage the Credit Union policies and procedures process. Prepare and edit assigned policies, procedures, and presentations. Arrange travel itineraries, accommodations, and transportation for the COO; reconcile expense reports accurately and promptly. Assist with planning and execution of internal events, including logistics, catering, hospitality for guests and events planned. Support strategic initiatives and special projects by tracking deadlines, monitoring progress, and ensuring deliverables are met. Perform other job duties and special projects as assigned by the COO and Administration Department. ADA Requirements Physical Requirements While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; sit; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Must be able to perform job functions with supervision and work effectively either on own or as part of a team. Must be able to read and carry out various instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be able to perform basic mathematical calculations with extreme accuracy. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines/requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising highest level of discretion on confidential matters. Working Conditions The noise level in the work environment is usually moderate. Acknowledgment Nothing in the position description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not a contract and should not be constructed as a guarantee of employment for any period of time. We are an Equal Opportunity Employer and do not discriminate against employees or applicants based on race color, religion, sex/gender, national origin, disability, age, or any other category protected by law. This Job Description is not a complete statement of all duties and responsibilities comprising the position. Qualifications Knowledge and Skills Experience Three years to five years of similar or related experience. Education/Certifications/Licenses (1) A two-year college degree, or (2) completion of a specialized certification or licensing, or (3) completion of specialized training courses conducted by vendors, or (4) job-specific skills acquired through an apprenticeship program/prior work experience. Interpersonal Skills Work involves much personal contact with others inside and/or outside the organization for the purpose of first-level conflict resolution, building relationships, and soliciting cooperation. Discussions involve a higher degree of confidentiality and discretion, requiring diplomacy and tact in communication. Other Skills Excellent analytical, research, organizational and editing skills; 40 WPM (typing skills at or above the 75 percentile in speed and 90th percentile in accuracy); proficient with spreadsheets formulas. Must have strong knowledge and experience in using MS Excel, MS Word, MS PowerPoint and MS Access. Excellent oral and written communication skills.

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

Administrative Assistant Reports to: Plant Manager Company: Pan Glo Bundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by Russ Bundy 60 years ago, the company started by selling baking pans from the trunk of his car and has since grown into an international leader in baking solutions. Its extensive reach encompasses designing, manufacturing, coating, and distributing high-quality bakery equipment and supplies. Today, Bundy Baking Solutions operates worldwide, employing nearly 2,000 people across 11 countries and multiple business units and manufacturing facilities. We plan to offer a competitive salary, a great benefits package, a genuine company culture, and the rewarding opportunity to have a significant impact on a global family business. Speaking of culture, be sure to check out the CREED section of our careers page: ********************************************* Position Summary: To support the facility administratively by performing duties related to personnel, purchasing, production, payroll, health and safety, insurance/worker's compensation and general office activity. Reports to Director of Operations. Primary Duties and Responsibilities include the following: Receives, prepares and files all work orders Ensures the corporate office receives all accounts payable in a timely manner Prepares any Purchase Orders needed Calculates the employee payroll and ensures the corporate office receives it Ensures any necessary paperwork is properly prepared and sent to the proper destination Enters the monthly inventory figures into an excel spreadsheet and properly files it Maintains an inventory of office supplies, and first aid supplies Answers the telephone using good verbal skills and maintains good communication with the plant manager Prepares a weekly and monthly production report Completes all paperwork for new hire orientation; ensures all new employees receive any necessary training; maintains all training records and properly files them Prepares new timecards weekly and places them in the time card holder Records water flow readings weekly and sends them to CMUD monthly Performs daily and weekly housekeeping duties and other duties as plant manager deems necessary Documents monthly inspection and tests of all fire extinguishers and exit signs Qualifications, Knowledge and Ability: Associate degree in business or related field preferred; 1-3 years related experience and/or training; or equivalent combination of education and experience Basic computer skills, word processing, and 10-key calculator Knowledge of MS Office, Excel and Word Proficient in data entry Competent organizing and prioritizing skills to work efficiently Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions Attention to detail and accuracy, sort, check, count, and verify numbers Good mathematical background Good communication skills; ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers Ability to work independently, self-starter, energetic Ability to demonstrate good common sense and sound judgment Flexibility to adapt to all situations and work varied hours; possible weekends or evenings Ability to perform at high levels in a fast paced ever-changing work environment Ability to anticipate work needs and follow through with minimum direction Ability to meet deadlines The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management maintains the right to assign or reassign duties and responsibilities to this job at any time. #IND123

Under general supervision, provides administrative support for a department or group. Handles a wide variety of clerical and administrative function of the office. May be responsible for confidential and time sensitive material. Prepares routine correspondence including letters, memoranda, and reports. Screens telephone calls and visitors. Schedules appointments, meetings, and travel itineraries. Other duties as assigned. Required Skills Intermediate knowledge of Microsoft Office Suite including Excel and PowerPoint. Requires knowledge of organization policies and practices. Possess a strong work ethic and a high level of professionalism. A team player who handles multiple projects simultaneously in a fast paced environment.

We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our office operations. The ideal candidate will be professional, dependable, bilingual, and capable of managing multiple tasks while maintaining a welcoming and efficient office environment. Responsibilities * Greet clients and visitors with a positive and professional attitude * Answer and direct phone calls and emails in a timely manner * Receive and distribute incoming and outgoing mail * Process burn permits accurately and efficiently * Maintain office supplies and place orders as needed * Assist with filing, scanning, and organizing documents * Provide general administrative support to staff as needed * Assist Human Resources with administrative tasks as required Requirements * Bilingual (required) * Willing to be HIPAA certified after hired * Proven experience as an Administrative Assistant or similar role preferred * Excellent communication and interpersonal skills * Ability to prioritize tasks and manage time effectively * High school diploma or equivalent required; additional qualifications in Office Administration are a plus * Ability to work a full-time schedule Benefits * 401(k) * Health insurance * Dental insurance * Vision insurance * Life insurance * Supplemental benefits * Paid time off Equal Opportunity Employer, including disabled and veterans. View Company Information To see other positions, click here.

Top reasons to work for SMA Healthcare: * Career growth and advancement potential * Great benefits such as: Health, Dental, Vision, Life, & Disability Insurance * Tuition Reimbursement * Paid Personal Leave and Paid Holidays * 403b Retirement Plan (matches one to one of employee contribution for the first 3%, then a 50% match on the next 6% of employee contribution) Essential Job Functions: * Receives telephone calls and answers questions; coordinates communication between the team and persons served; schedules appointments; gives information to callers and works with callers to relieve urgent situations or temporarily manage them until other staff are available; decides when and how to quickly refer calls to other staff. * As required by program, prepares the monthly staff work schedule and recommends and revises policies and procedures pertaining to the schedules. * Orders and maintains program supplies and equipment, and schedules maintenance on program vehicles. * Processes a variety of correspondence, requests, and reports; reviews and researches subject matter and prepares replies; processes a variety of department reporting, purchasing, and legal documents. * Sets up and maintains complex department filing and records system; maintains client, facility, personnel, and other files in accordance with program policies, procedures, and requirements; assists with quality assurance requirements for files. * Acquires client authorizations and requests records as required by the assigned program. * Manages and documents all cash transactions with receipts signed by recipient upon receiving cash. * Completes all data input and coordinates the computer and management information systems for the assigned program(s). * Manages calendars for assigned staff. * Registers assigned team members for special events, conferences, webinars, etc., makes travel arrangements, and submits forms for mileage. * Interacts with all levels of staff, including Board members. * Assists with coordinating special events. * Reconciles credit card transactions. * Schedules, attends and records minutes for assigned meetings. * Demonstrates familiarity with State and Federal guidelines, contract requirements and any ACHA and DCF Standards. * Collects, organizes, documents, and files occurrence reports in the agency's Electronic Medical Record. * Monitors receipt of program safety report and follows-up as needed. * Performs miscellaneous job-related duties as assigned. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education and/or Experience: Possession of a high school diploma. Two years of experience in an administrative assistant capacity, accounts receivable, and/or data entry preferred. Completed college or related vocational training may be considered on a year-for-year basis for the required experience. Knowledge/Skills/and Abilities: * Knowledge of accounting/bookkeeping/insurance requirements. * Ability to enter data quickly and accurately. * Ability to make mathematical calculations. * Ability to maintain, verify, and reconcile records and accounts. * Ability to recognize and correct errors. * Ability to use various computer programs, including Microsoft Word and Excel. * Ability to prepare clear and concise reports. * Ability to communicate effectively and maintain effective working relationships with co-workers. Necessary Special Requirements: Possession of a valid Florida driver's license, acceptable driving record, and proof of personal automobile insurance if required to drive an SMA vehicle and/or use a personal vehicle for SMA business. Complete State of Florida mandatory background screening prior to start of employment. Complete SMA required training during the first six (6) months of employment and updated if required. Physical: Mobility and ability to bend and reach during an 8-12 hour day. Able to lift minimum 10 pounds. Visual and auditory acuity sufficient to evaluate, intervene, treat, and record client health care needs. Fine motor skills for legible and accurate charting, daily correspondence and presentation, either manually or orally. Work endurance ability to work 8-12 hour shifts with a meal break, as possible. Routine 8-12 hour shifts. Hours and days off may vary. Extra hours may be required. Work assignment locations may vary.

Job DescriptionDescription: Administrative Assistant Who We Are MAY Management Services, Inc. is Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise. What You'll Do As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by: Handling incoming calls and directing communications appropriately. Supporting Community Managers by managing association records, communications, and project statuses. Preparing Board meeting packets, compliance letters, and work orders. Managing community websites and processing architectural review applications. Collaborating with Community Managers and Client Accountants to maintain high client satisfaction. Responding to homeowner inquiries professionally and promptly. Requirements: What You'll Need Strong organizational and prioritization skills. Any background coming from HOA or property management is a BIG plus! Excellent written and verbal communication abilities. Ability to work independently and efficiently in a fast-paced environment. High sense of urgency and professionalism. Proficiency in MS Office and VMS applications. Education & Experience High School Diploma or GED required. Familiarity with association covenants, maintenance personnel, and vendor processes is preferred. What's In It for You Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance. Short-term and long-term disability coverage. Supplemental policies for critical illness, cancer protection, and more. Join MAY Management Services and be part of a dynamic team dedicated to delivering exceptional service!