Keys to writing a secretary job description. Zippia analyzed thousands of secretary job descriptions to identify key pieces of information you want to include. Using a machine learning data analysis, we determined the following key facts about secretary job descriptions:

  • The average secretary job description intro is about 93 words
  • The responsibilities section contains an average of 17 bullets points
  • The requirements section contains an average of 8 bullets points

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Secretary Duties

  • Manage and oversee all STO relate actions task to OSD impacting future and current operations in STO.
  • Manage financial bookkeeping efficiently for the company using QuickBooks.
  • Lead DoD team that assist Pakistan in gaining military capabilities to conduct counter-terrorism operations against the Taliban.
  • Present information orally, using Microsoft PowerPoint to military officials on various office and personnel administrative functions.
  • Track progress monitoring for corrective reading and corrective math.
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Secretary Requirements

Secretary requirements can be divided into basic requirements and required soft skills. The lists below show the most common requirements included in secretary job postings.

  • Proficiency in Microsoft Office Suite and other software.
  • Ability to type quickly with minimal errors.
  • Knowledge of office administration procedures.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
Required Soft Skills
  • Flexibility and adaptability in a fast-paced workplace.
  • Ability to work independently and as part of a team.
  • Discretion when handling confidential information.
  • Strong customer service skills.

Secretary Description Example 1

Full Job Description

Among our many accolades, we have been designated 8 times the only A-Rated for Safety Hospital, awarded M a g n et Recognition for superior nursing, named Best Regional Hospital by US News and World Report and ranked among the 100 best places to work in healthcare (nationally). Jersey City Medical Center is also ideally located in the vibrant Jersey City waterfront community overlooking the harbor, just 10 minutes from New York City, with a grand view of the Statue of Liberty.

Job Description

Secretary responsible for answering the phones, screening calls and shall take complete message. Schedule all patients appointments according to guidelines Shall greet patients when arrive, give directions in preparation for registration. Provides administrative assistance / secretarial support to the department.

Additional Requirements

Minimum of two years prior secretarial experience required. Working knowledge of Microsoft Office/Outlook and other comparable programs required with expertise in typing/word processing skills at a minimum of 50 words per minute. Experience in healthcare and knowledge of medical terminology preferred.

We are committed to High Reliability and consistent demonstration of our Safety Together behaviors and tools:

S - Speak up for Safety

A - Accurately communicate

F - Focus on the task

E - Exercise and accept a questioning attitude

T - Thoughtfully interact

Y - You and Me Together

RWJBarnabas Health offers excellent-provided benefits which include: competitive compensation, comprehensive medical/dental benefits, 403 (B) savings plan, Flexible Spending Plans, PTO program, tuition reimbursement and so much more.

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Secretary Description Example 2

Full Job Description

Fisher Phillips, a national employment and labor law firm, is seeking an experienced Litigation Secretary for its San Diego office. Our range of experience enables us to bring efficient and practical solutions to today's labor and employment law problems. For more information about the firm, please visit us at our website at
Primary Responsibilities

Formatting briefs, pleadings, correspondence and other legal documents. Filing of legal documents with state and federal courts (e-filing knowledge is a must). Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. Updating and maintaining client files. Maintaining attorney calendars through Outlook and CompuLaw (i.e. scheduling appointments, calendaring due dates, etc.). Organize and coordinate travel arrangements for assigned attorneys. Accurately enters, reviews and revises timekeeper timesheets including consistent identification of litigation codes, when applicable. Preparing attorney reimbursements and mileage. Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief. Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting. Participates in the timely review and submission of pre-bills and/or client bills.

Personal Attributes

Possesses a strong understanding and abides by the policies and procedures of the firm and local office. Maintains an exceptional customer service attitude and demeanor at all times. Flexible and willing to pitch in wherever needed. Demonstrates a positive attitude and is approachable. Adapts well to fluctuations in workload and changes in responsibilities. Maintains a professional demeanor in high-stress situations. Presents written communications that are concise and accurate. Exhibits confident and professional verbal communication skills. Effectively communicates with clients and vendors. Answers questions clearly and thoroughly. Contributes to an atmosphere of teamwork and congeniality.

Skills and Abilities

Lexis Nexis, Pacer, ECF, Desksite or other comparable document management system, Word, Outlook, PowerPoint, CompuLaw and Excel. (Aderant knowledge is a plus.) Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent. Communication: Possess excellent verbal and written communication skills. Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments. Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently. Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure. Team Work: Contribute to building a positive team spirit; support everyone's efforts to succeed. Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications

Minimum of a high school diploma required (College degree is preferred, but not required). Minimum of five years of experience as a legal secretary required.


Fisher Phillips offers a comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance.

No relocation costs. Principals only; no calls please.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.
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Secretary Description Example 3

Full Job Description

POSITION: Secretary 1- PartTime Positions in the Greensburg, PA Location

Position requires evening availability as well as one (1) Saturday per month






  1. Performs a variety of office tasks and a wide range of support procedures and functions required by the agency and/or program for successful operations and expeditious delivery of quality services.
  2. Conducts successful task and/or assignment completion, including emergency situations, within established procedures and protocols.
  3. Responsible for processing information, processing mathematical computations and/or data input, and the satisfactory completion of appropriate output, documents, information, reports, and the like.
  4. Maintains appropriate and assigned communications with all levels of staff, vendors, health care providers and institutions, clients, and their family, etc.
  5. Transcribes dictation for medical staff.
  6. Screen’s visitors and phone calls for program and office staff.
  7. Ensures the accuracy, format, grammar, completeness, and consistency of information processed.
  8. Maintains and processes records, client information, forms, supply and equipment requisitions, payment, and billing information.
  9. Adheres to all policies, laws, regulations and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures.


  1. Demonstrated ability and skill using computer software and word processing equipment.
  2. Demonstrated knowledge of elementary accounting procedures and terminology.
  3. Excellent communication, customer service and relationship-building skills.
  4. Must be well organized, detail orientated, and have excellent time management skills.
  5. Ability to sit for long periods of time during the workday.
  6. Ability to operate a keyboard and a multi-line telephone simultaneously with a high degree of accuracy.
  7. Must successfully obtain Criminal History Clearance from the PA State Police, Child Abuse Clearance from the PA Department of Human Services and FBI Fingerprint Clearances.
  8. Must not be excluded from participation in Medicare, Medicaid, or any other federal health care program




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Secretary Job Description Faqs

What Are The Most Common Skills On A Job Description For A Secretary?

The most common skills on a job description for a secretary are Customer Service, Telephone Calls, and Payroll.

What Does A Secretary Do?

Secretaries are employees who are responsible for many of the administrative needs of the office. They are usually assigned to executives or to a specific department. They manage schedules and appointments, often handling the calendar in the office. They are also responsible for keeping files organized, whether physical or digital copies. During office meetings, secretaries are in charge of documenting the minutes of the meeting and highlighting the action steps that need to be taken. They may also be assigned to check on concerned departments who need to present deliverables in the next office meeting.
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