Secretary jobs in Kannapolis, NC

The Administrative Coordinator is essential to ensuring smooth office operations and supporting customer-related activities. This role encompasses a broad range of administrative responsibilities, including scheduling, meeting coordination, office supply management, and providing support to internal teams. Acting as a key liaison between staff and management, the Administrative Coordinator facilitates effective communication and workflow. This position is critical to maintaining the efficient functioning of the CERATIZIT US Technical Center, serving both internal teams and external customers. RESPONSIBILITIES/DUTIES: · Provide administrative support across multiple departments, including preparing reports and documentation to improve office procedures and operational efficiency. · Coordinate and schedule internal and external meetings, including arranging logistics, activities, and meals. · Prepare meeting spaces by ensuring all required materials, technology, and refreshments are available and functioning. · Serve as a liaison between management and staff, handling incoming and outgoing mail, deliveries, and communications promptly and professionally. · Manage office supply inventory, coordinate with vendors for maintenance and services, and maintain an organized, well-stocked office environment. · Assist the Customer Service team with order entry and responding to inquiries, ensuring accuracy and timely resolution. · Support the Marketing Manager by coordinating shipments and related logistics within the Charlotte office. EDUCATION/EXPERIENCE: · High School Diploma or GED required, associate's degree in business administration or related field preferred. · 2-4 years of administrative or office coordination experience in a professional setting. · Experience with scheduling, meeting coordination, and vendor management. · Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with ERP systems (SAP experience is a plus). · Strong organizational and time-management skills with attention to detail. · Ability to manage multiple tasks effectively. · Positive attitude, high energy, self-motivated, and eager to learn. · Excellent written and verbal communication skills in English. TRAVEL REQUIREMENTS: This position may require 10%-25% travel, including occasional overnight stays. A valid driver's license is required.

Job Title: Administrative Assistant Schedule: Monday-Friday, 8:00 AM - 5:00 PM (On-site) About the Role We are looking for a proactive Administrative Assistant to join our Charlotte office. This position plays a key role in supporting daily operations, ensuring smooth administrative processes, and delivering exceptional customer service. Key Responsibilities Perform general administrative tasks, including scheduling, filing, and document management Assist with accounting duties such as invoicing, expense tracking, and data entry Serve as a primary point of contact for customer inquiries and provide excellent service Coordinate internal communications and support project-related activities Maintain accurate records and ensure compliance with company procedures Qualifications Previous experience in administrative and accounting duties Strong organizational skills and attention to detail Excellent verbal and written communication skills Customer service-oriented with the ability to build positive relationships Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Work Environment This is an in-office position requiring presence Monday through Friday from 8:00 AM to 5:00 PM.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Overview of the Position: Manages diverse administrative functions for a large, complex department / business unit. Responsibilities include: • Administrative support including telephone, screen email, copy/faxing/filing, meeting preparation, distribution group and organizational chart management, office supplies, etc. • Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; • Coordinates schedules for corporate level executives (scheduling and re-scheduling meetings/appointments, preparing/gathering presentation materials, travel etc.) • Performs travel reservations, including International/Visa requirements, and process travel/expenses • Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive • May be involved in exposure to sensitive information, and must use considerable tact, diplomacy and judgment • Event Management, including Town Halls and misc. events • Other Ad Hoc business requests / activities as necessary Qualifications Required: • 2-5+ years of experience as an Executive Assistant • Calendar and meeting management • Excellent communication skills. Ability to manage multiple phone calls in a professional manner • The ability to interact effectively within a multi-disciplined team, across multiple locations and to interact with senior level executive audience. • Significant time management, organization, multi-tasking, attention to detail, and prioritization skills • Strong computer proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio) • Proactive and anticipatory work ethic • Flexibility in work schedule, to begin day early and/or finish late, availability on as-needed basis • Ability to take on new responsibilities and work effectively under pressure and time constraints • Familiarity with travel reservation process and systems Desired: • Executive-level support and/or support for multiple executives • Advanced administrative and analytical skills. • Business Support experience • Financial services support experience • Intellectually curious Additional Information CzariaAbaloyan ************/********************************

Definition An employee in this class performs journey-level administrative and clerical support duties in an administrative office or in a school in one or more of the following responsibility areas; serving as a support secretary at the schools sometimes in a lead worker capacity, or serving as a journey-level secretary in a central office or auxiliary function. Work is differentiated from level one because of the variety of tasks, the knowledge and skills required, the range and scope of contacts, and the independence of action. Work requires a broader understanding of office operations, but once learned, the tasks are performed independently. Unusual situations or precedent-setting situations are referred to higher-level supervisors. Duties and Responsibilities • Maintains files of general records, data files, documents, correspondence, forms, index cards, reports, and other materials; posts information to departmental records according to standard procedures. • Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; performs routine clerical and typing duties. • Makes arithmetic calculations manually or by use of a calculator according to established methods. • Transcribes information onto forms, processes letters, memoranda, reports, tabulations, statements, various card records, and other materials from rough drafts or detailed instructions. • Resolves problems of medium difficulty with little assistance. • Occasionally develops or revises procedures for non-complex work. • Completes forms, permits, notices, or form letters with designated or routine information. • Processes, sorts, checks for accuracy, and files applications, purchase requisitions, travel expenses, incoming and outgoing mail and other routine documents in accordance with established systems; maintains receipt books and routine office records relating to accounts, inventories, payrolls, and statements related to these records. • Operates copying machines, adding machines, personal computers, and other office equipment. • Receives standardized reports and compiles data into summary or consolidated form. • Performs a variety of minor administrative tasks in relieving a supervisor of office details. • May assist the public at a counter, giving information and answering questions regarding school programs. • Performs duties with limited supervision. • Performs related work as required. Knowledge, Skills, and Abilities • General knowledge of the operations of the school. • General knowledge and ability to use correct grammar, spelling, and vocabulary. • Knowledge of office practices and procedures. • General knowledge of elementary arithmetic. • General knowledge of common word processing, spreadsheet, and file maintenance programs. • General knowledge of the principles of organization and administration. • Ability to transcribe information and to prepare standardized forms, letters, and reports from that information. • Ability to operate common office machines. • Ability to process documents such as purchase orders, invoices, etc. • Ability to sort and distribute documents. • Ability to maintain complete and accurate records and to develop standard reports from those records. • Ability to file records and reports in proper sequential order. • Ability to maintain confidentiality. • Ability to respond to questions based on considerable knowledge of the department. • Ability to understand and follow oral and written instructions. • Ability to type accurately at a moderate rate of speed. • Ability to establish and maintain effective working relationships with supervisors, students, parents, coworkers, and the general public. • Ability to adhere to all policies, procedures, and ethical practices of the North Carolina Testing and Accountability program. Physical Requirements • Must be able to exert up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly. • Requires climbing, stooping, kneeling, crouching, hearing, reaching, standing, lifting, walking, grasping, and talking. • Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving the nature of sounds by ear.). • Must possess the visual acuity to prepare data, work with record processes, and do extensive reading and research. • Must be physically able to operate a variety of equipment including computers, copiers, etc. Minimum Education and Experience • Minimum high school graduate or equivalent; Associate's degree, preferred. • Minimum of two years post-secondary business/office education preferred. • Knowledge of AS400 database preferred. • Minimum of three years of office experience involving public contact; school setting preferred. • Computer skills required (demonstration may be required if interviewed). This Position Reports Directly to: Principal Salary: Grade 57 (Entry Level) Classification: Non-Exempt Disclaimer The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees for this job.

Gray is looking to add an Administrative Assistant to their Charlotte, NC office! Responsibilities Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray Qualifications Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Charlotte office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. What we expect… (Essential Functions) Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager. Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files. Coordinate the submittal and shop drawing process with project team. Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files Coordinate proposal and bid package information and coordination of document release. Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes. Write Purchase Order Requisitions for manager approval and processing. Coordinate the archiving of project files. Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable. May assist with writing Subcontract Change Orders and coordinating payment of invoices. Participate in the pool of candidates for receptionist backup. Performs other related duties as assigned. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Compensation: $65,000 Job Overview - Administrative Assistant - 33968 We're seeking a highly organized, tech-savvy Administrative Assistant/Receptionist to support day-to-day office operations and serve as a welcoming first point of contact for visitors and callers. This role blends front-desk professionalism with behind-the-scenes administrative support, ensuring the office runs smoothly and efficiently. Key Responsibilities: Front Desk & Reception (40%) * Greet visitors, clients, and employees with a warm, professional demeanor * Answer and route incoming phone calls; manage voicemail inbox * Maintain clean, organized reception and common areas * Manage visitor check-in, badges, and security procedures Administrative Support (60%) * Draft, format, and proofread documents, presentations, and reports * Manage calendars, schedule meetings, and coordinate conference room bookings * Support travel arrangements, expense reports, and basic purchasing * Assist with data entry, filing, and maintaining digital/physical records * Prepare meeting agendas, take notes, and distribute follow-up * Coordinate office supply inventory and vendor relationships * Support internal events, team meetings, and projects as needed Requirements * 2-5 years of experience in an administrative assistant, receptionist, or office support role * Strong technical aptitude: proficient with Microsoft Office Suite, Teams, shared drives, and general office technology * Excellent communication skills-clear, professional, and customer-focused * Experience supporting multiple team members or departments * Familiarity with CRM, HRIS, or scheduling systems * Comfort with troubleshooting basic office tech issues * Highly organized with the ability to multitask and prioritize * Strong attention to detail and follow-through * Ability to handle confidential information with discretion * Positive, adaptable, and proactive approach to work Additional Job Details Workplace Policy: #li-Onsite Seniority Level: Associate Linked In Poster: #LI-SP1 About our Process * We will notify you if you are selected as a candidate for this role. If not, but you fit our specializations, we'll consider you for future openings, and encourage you to apply for other Sherpa roles you're qualified for/interested in. * Non-Local Candidates: Please note that you are competing with local candidates who don't require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon. * Candidates for all Sherpa opportunities must be authorized to work in the United States. * Sherpa is an Equal Opportunity Employer.

**Manage the day-to-day operations of the assigned nuclear education center.** **Specific responsibilities include:** + Open and close facilities to accommodate groups and walk-ins during regularly scheduled hours. + Maintain a presence during opening hours to answer question and greet guests. + Work with Site Services, Security, and local IT to ensure facility is clean, landscaped, secure and in good working order. + Work with Nuclear Communications to recommend IT equipment and materials to support education center presentations and activities, as needed. + Suggest content for digital signage to promote education center activities. + Manage education center email and public phone line. Work with Corporate Communications to respond to community questions via phone and email. **Educate nuclear plant neighbors and area visitors about the benefits of nuclear energy through pre-approved presentations.** **Specific responsibilities include:** + Provide educational presentations to groups at the education center based on standardized presentations. Work with Nuclear Communications to adjust presentations, as needed. + Schedule and organize education center groups. Work with Nuclear Communications to prioritize bookings and activities offered. + Work with Nuclear Communications and site personnel to support key education center events. Manage event logistics including organizing vendors and working with Nuclear Communications to order needed supplies. + Work Nuclear Communications and site leadership to find volunteers for presentations, as necessary. **Support signature education center events.** **Specific responsibilities include:** + Work with Nuclear Communications and site personnel to plan and promote key education center events. + Serve as the single point of contact for pre-event staging and day of logistics. + Manage event logistics including scheduling vendors, organizing volunteers, and working with Site Services to ready the facility. + Work with Nuclear Communications and site leadership to find volunteers, as necessary. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

NO CHARLOTTE RESIDENTS WILL BE CONSIDERED A Rock Hill, SC law firm seeks a "TOP NOTCH" bilingual Spanish legal receptionist/secretary to support their office paralegals and attorneys, as well as, handle all receptionist and office clerical duties. QUALIFICATIONS: MUST have receptionist experience in a law firm setting. MUST be bilingual Spanish Good data entry and computer skills. Proficient in Microsoft office. Switchboard, copier, scanner and computer experience. Excellent typing skills. _ A typing test will be given._ Dictation is a plus. Able to pass a drug test. RESPONSIBILITIES: Receives and routes telephone calls via multi-line phone system, communicating with professionalism, respectfulness and tact. Greets clients and visitors and contacts appropriate individual or directs them to proper conference area. Schedules use of conference rooms. Records trial calendar information, and disseminates appropriate information throughout firm. Maintains neatness of reception area and conference rooms. Monitors the proper function of switchboard equipment and notifies appropriate contacts of problems. Trains new staff on standard front desk procedure and operation of switchboard. Performs administrative functions relating to filing, mailings, data entry, and document production on an as-needed basis. Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. This is a FULL TIME position...8:00 a.m. to 5:00 p.m. ************************************** QUALIFIED CANDIDATES PLEASE FORWARD RESUME

Position TRIO Administrative Assistant Division: Academic Affairs Department: TRIO Student Support Services (SSS) Reports to: Director of TRIO Student Support Services Position Summary The Student Support Services Administrative Assistant will play a crucial role in supporting the TRIO program. The successful candidate will provide administrative support, coordinate program activities, maintain efficient office operations, budget management, serve as primary contact for program participants, faculty/staff, families, and other external stakeholders. This is a full-time 10-month position Essential Duties & Responsibilities The results you will deliver each day that matter most! Administrative Support: Assist in the day-to-day administrative tasks of the TRIO programs. Maintain accurate and organized records, including participant files, program documentation, and statistical data. Prepare and distribute internal and external communications, including emails, newsletters, and program materials. Perform other job-related duties as assigned. Program Coordination: Coordinate logistics for TRIO events, workshops, and activities, and maintain annual event calendar. Collaborate with program staff to schedule meetings, appointments, and participant sessions. Ensure timely and accurate communication with program participants regarding upcoming events and deadlines. Data Management: Collect and input participant data into relevant databases. Generate reports and assist in analyzing program data for assessment and reporting purposes. Maintain confidentiality and adhere to data protection policies. Communication and Outreach: Communicate effectively with program participants, staff, and other external stakeholders. Assist in outreach efforts to recruit eligible students for TRIO programs. Contribute to the development of promotional materials and social media content. Financial Support: Assist in budget tracking and financial record-keeping for the TRIO programs. Process purchase orders, reimbursements, invoices, and travel arrangements per college policies. Education/ Experience What you will need to be successful! Associate degree from an accredited institution required, Bachelor's degree preferred. Proven experience in administrative support roles. Excellent organizational and time-management skills. Strong attention to detail and high level of accuracy. Budge management experience Proficiency in Microsoft Office Suite and other relevant programming software. Effective written and verbal communication skills. Ability to work collaboratively in a team and independently. Sensitivity to the needs of first-generation, low-income, and disabled students. Life at Livingstone College Why we believe you will love working at Livingstone College!! Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community. About Livingstone College: ********************** Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract.

General Definition of Work Performs administrative support work providing overall support for the day to day operations of guidance office or school; preparing and maintaining enrollment and related records, and related work as apparent or assigned. Work is performed under the moderate supervision of the Principal. Qualification Requirements Associate Degree or equivalent combination of education and experience. Special Requirements Notary License Knowledge, Skills and Abilities General knowledge of standard office practices, procedures and equipment. General knowledge of school system routine and procedures. General knowledge of guidance terminology, methods and procedures. General knowledge of business English, spelling and arithmetic. Skill in the use of Word and Excel and website management. Must possess good telephone skills and communication skills. Ability to meet deadlines with attention to details. Ability to perform routine recordkeeping. Ability to deal effectively with students and teachers. Ability to establish and maintain effective working relationships with others. Ability to organize and perform work independently. Ability to type accurately and at a reasonable rate of speed. Ability to meet the public effectively. Highly organized, able to multi-task and self-direct. Salary Pay Grade NC04 Reports to Principal Essential Functions Provides clerical support to guidance counselors and administrators. Composes and directs correspondence using various office equipment and venues to include email, fax, mail, copier, software programs. Creates and maintains database for school unpaid fees, enters end of the semester unpaid fees, notifies students/parents of unpaid fees. Requests homework assignments for absentees. Works closely with NCWISE Data Manager. Performs Notary Public duties when necessary. Manages reception area of the Guidance Department; greets the public, students and staff. Handles new enrollment/withdrawals/transfer functions. Performs records management functions. Greets and assists parents, teachers, students and administrators both in person and phone. Answers phones and routes to others. Enrolls new students and withdraws students as appropriate. Copies, prepares correspondence, and compiles information for reports. Assists in the testing of students. Assists other departments and nurses when needed. Performs other duties as required. Performs notary public duties Physical Requirements This work requires the occasional exertion of up to 10 pounds of force; work regularly requires speaking or hearing, using hands to finger, handle or feel and repetitive motions. Frequently requires sitting and occasionally requires standing, walking, reaching with hands and arms, pushing or pulling and lifting. Work has standard vision requirements. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound. Work requires preparing and analyzing written or computer data and observing general surroundings and activities. Work frequently requires exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment; work is generally in a moderately noisy location (e.g. business office, light traffic). Disclaimer The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Kumon Math & Reading of Indian Land is seeking a friendly and motivated individual to join our team as a Front Desk Assistant at our Kumon center. In this role, you will be responsible for providing exceptional customer service to our students and their families, as well as assisting with administrative tasks and maintaining a clean and organized learning environment. The ideal candidate for this position will have excellent communication and interpersonal skills, a positive attitude, and a strong attention to detail. They should be able to work independently and as part of a team, and should have experience in a customer service or administrative role. This is a part-time position, with the opportunity to work 2-4 days a week for 4-6 hours per day. Benefits Employee discount Flexible schedule Responsibilities Able to multi-task and show great teamwork. Intelligent, reliable, patient, proactive, hard-working, responsible, respectful, efficient, and punctual Quick learner and ability to adapt to a fast and changing environment Professional at all times Requirements Must be willing and able to work the noted schedule. We can be flexible for school schedules. Must have reliable transportation Must be punctual Must pass a background check Participation in training sessions as required Hours would be from 3:30 pm - 7:00 pm Tuesday, Wednesday, Thursday and Friday from 4.30pm - 7pm approximately 12-20 hours per week. We are looking forward to reading your application. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

*6 Months (Potential for longer or possible transition to full time hire)* No per diem for this role * Workers at this level provide administrative support to work groups in the organization. * At this level, the worker has developed knowledge and skills through formal training or considerable work experience. * This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. * Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. * Receives, screens and directs incoming calls, visitors, mail and e-mail. * Maintains files and calendars. * Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. Workers at this level provide administrative support to work groups in the organization. At this level, the worker has developed knowledge and skills through formal training or considerable work experience. This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintains files and calendars. Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. DNJP22122 - NUCLEAR ADMINISTRATIVE SPECIALIST II - HUNTERSVILLE, NC - 6 MONTHS Details: REQUIRED REQUIREMENTS: * 5+ years" experience

Provide direct administrative coordination or support to a department and/or group of professionals. The role involves relieving supported individuals of administrative responsibilities in order to enable greater productivity and efficiency. Represents the firm in a professional manner in all communications and may interface with clients and outside parties. Works under moderate supervision due to previous experience/breadth and depth of knowledge of administrative processes. May exercise discretion and judgment and is capable of compiling information requests and determining trends. Performs simple administrative and staff support duties for the organization. Responsibilities include but may not be limited to: Travel & Expense - Arranges complex travel itineraries and submits expense reports in a timely manner. Calendar & Meeting Coordination - Manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employs effective reasoning skills. Info and Data - Updates and maintains contact databases. May include compiling information for inclusion in reports or presentation materials including preparing reports, charts, graphs, or tables as necessary. Office Support - Provides office support to include greeting and interacting with clients, maintaining electronic and hardcopy filing, creating documents, processing invoices, general office management duties, etc. Projects & Processes - Participates in other projects as required. Additional responsibilities as requested. Qualifications: High school education required; Bachelor's degree a plus. At least 2-3 years of experience as an administrative assistant in an office environment. Expertise with Microsoft Outlook, Word, Excel, and PowerPoint. Professional or financial services industry background preferred. Excellent verbal and written communication skills necessary. Willingness to adapt to change. Multitasking abilities. Ability to work in a fast-paced environment. Strong teamwork ability. Attention to detail. Ability to prioritize. Strong organizational skills. Ability to work in a team setting. Ability to maintain confidentiality. Performs complex administrative and staff support duties for the organization.

Job Description If you enjoy keeping people organized, solving problems, supporting a busy team, and making sure work gets done with excellence, this role is a great fit. You will support our office teams, Independent Dealer Network, Corporate Sales Consultants, and manufacturing locations through clear communication, accurate administrative work, and dependable follow-through. Pay Competitive pay based on experience, typically between $45,000 and $52,000 for this role, with annual raise and bonus opportunities We Build More Than Sheds. We Build Purpose. At Liberty Sheds, we believe work should feel meaningful. Since 2006, we have grown from humble beginnings into a thriving company with two manufacturing facilities and more than 25 dealer locations across North Carolina, South Carolina, and Virginia. We build spaces that serve people and strengthen communities. Guided by our faith and core values, we care about people first. If you want to use your gifts to support a mission-driven team, you may be the next great addition to Liberty. About the Role We are looking for a warm, organized, and dependable Administrative Success Coordinator who loves helping people succeed. This role supports our office teams, dealer network, and Corporate Sales Consultants by keeping information accurate, tasks moving forward, and communication clear. Every day looks a little different. One moment you may be updating spreadsheets or preparing documents. The next moment you may be helping a dealer, supporting a sales consultant, or jumping into a special project. This is a fast-moving role with many shifting needs, so responsiveness, follow-through, and proactive communication are essential. If you enjoy variety, teamwork, and being the person others rely on, you will thrive here. You will report to the Director of Customer Experience, People & Purpose, and work closely with Sales, Customer Success, Finance, Dealers, and Operations. What You Will Do Provide administrative support across departments Assist with Google Sheets, SmartSheets, and data entry Maintain accurate documents, logs, and reports Support dealers and Corporate Sales Consultants with daily administrative needs Help with customer communication and follow-up Keep schedules, files, and shared information organized Assist with special projects and operational tasks Contribute to a positive, team-first environment Here are a few examples of real work you may complete: Updating dealer inventory reports Preparing sales documentation and spreadsheets Collecting information from the field for customer follow-up Organizing project details so the team stays on track What You Bring At least 3 to 5 years of administrative experience Bachelor's degree preferred Strong computer, typing, and communication skills Familiarity with Google Sheets and SmartSheets preferred Ability to work independently and manage multiple priorities Reliability, professionalism, and excellent attention to detail A friendly, service-minded attitude Benefits Health, Dental and Vision Insurance FSA/HSA Options 401(k) with employee matching up to 4% Tuition Reimbursement Employee Assistance Program Employee Discounts Employee Discount Marketplace Complimentary Life and AD&D Insurance Complimentary Telehealth Services Periodic Company Meals and Events Paid Holidays and Paid Time Off Ready to Join the Liberty Family? If you're looking for a career that combines purpose, growth, and meaningful relationships, we'd love to hear from you. Apply today and help us build more than sheds. Together, we'll build a legacy of faith, excellence, and community.

Founded in 1963 by Don Fessler & George Bowman, Fessler & Bowman, Inc. has grown from a residential flatwork & basement wall contractor to a top 100 Commercial Concrete Contractor recognized across the nation. Keeping customer satisfaction as our fundamental core value has allowed Fessler & Bowman, Inc. to prosper for more than six decades. Our Culture & Philosophy: Fessler & Bowman is a fast-paced and culture-focused industry leader in specialty concrete and civil earthwork. When we talk about culture at F&B, it is not just a plaque hanging in our lobby. Our values are our driving force and have allowed us to build a phenomenal team delivering best in class products to our customers. Open & Constructive Take Pride in Our Product Relentless Commitment Care About Our Customers Team Success Summary: The Project Engineer will support Project Teams in the successful completion of construction projects, from the initial hand-off from Estimating through final completion and close-out. PEs are responsible for assisting with the overall project planning and scheduling, reporting, project accounting, and control, while providing technical direction and ensuring compliance with quality standards and applicable laws and regulations. Five Key Roles of the Project Engineer: Assisting and collaborating with the Project Manager and Field Teams through frequent job site visits to ensure job progress and participate in job meetings Maintain document control for all core tools in Procore and other internal/external software; including but not limited to RFI's, submittals, drawings, and specs Tracking production quantities for projects and elevating concerns to Project Manager in an expedited manner Manage all aspects of bulletin revisions- uploading and communicating to the PM Team, review, comment, and address revisions and other document revisions timely Assist PM Team with project start up and close out processes Essential Duties & Responsibilities: Handle correspondences with customers or vendors in a professional manner Staying up to date with regulations that can affect the permitting and safety aspects of a project Collaborate on estimating extra work when necessary Collaborating with Safety and Project Management Teams to complete visual job site safety inspections Assist in department projects as needed Communicating and upholding the Company's commitment to Integrity and Code of Ethics, as well as ensuring the same for the entire team Other relevant tasks as assigned Education, Experience & Qualifications: A Bachelor's degree in Construction Management, Engineering, or other relevant discipline Ability to read, interpret, and understand drawings Ability to manage several projects at once Creative and results-oriented, with a strong sense of urgency and self-motivation Proficient in word processing, spreadsheets, and scheduling Excellent communication and organizational skills Excellent problem-solving skills, with an adaptable and flexible style in working with all types of individuals Travel: Travel to and from job sites and office locations is required for this position. Fessler & Bowman will compensate for travel when applicable. Work Environment: As a Project Engineer, you will be subject to various work environments. These environments include office and field settings. Employee must be comfortable with sitting for an extended period. Benefits: Fessler & Bowman is proud to provide eligible Team Members with the following benefits: Medical, dental and vision insurance 401k with company contributions Paid Holidays and Paid Time Off Recruitment Process: The recruitment process will include a phone screen, in-person meeting, and a pre-employment background check and drug test. Fessler & Bowman is an Equal Opportunity Employer I have read and understand the job requirements, responsibilities and expectations set forth in the job description provided for my position. I attest that I am able to perform the essential job functions as outlined with or without any reasonable accommodations.

Job Details MI CHARLOTTE - CHARLOTTE, NC Part TimeDescription ATS is seeking a dedicated Project Assistant to provide support with project documentation and administrative tasks. In this role, you will help maintain records and assist with report preparation. This role is ideal for someone who thrives in a fast-paced environment, pays attention to detail, and delivers accurate and efficient results. Responsibilities: Organize and file emails into project folders. Conduct thorough final reviews of summary cover letters and ensure accuracy in finalized reports. Upload completed reports to ATS Squared. Scan and digitize field notes, maintaining proper organization within project folders. Update and maintain the report tracker and proposal log to reflect current project status. Manage filing of project information in both electronic and physical files for easy retrieval. Provide backup support to the Office Administrator as needed to ensure smooth office operations. Qualifications Minimum Requirements/Qualifications: High school diploma/GED required, associate or bachelor's degree preferred. 1-2 years of relevant administrative or office support experience, preferably in a project-based environment. Skills & Abilities: Proficient in Microsoft Office (Word, Excel, Outlook) with technical skills for document management and reporting. Skilled in building collaborative relationships with managers and team members to drive project success. Ability to accurately maintain and manage electronic filing system. Demonstrated ability to review, edit, and finalize documents with accuracy. All applicants require the following: Ability to learn and comply with all company policies and procedures. Excellent communication skills written and verbal. Applicants must pass a drug screen and have a valid driver's license with a clean driving record. “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. EOE/AA/M/F/Vet/Disabled ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

The Transportation and Operations Support Specialist performs specialized administrative and technical work to ensure the safe, efficient, and compliant operation of the student transportation program while also providing essential clerical and administrative support to the district's operations or central office department. This position requires a high degree of precision, excellent communication skills, and a thorough understanding of school district and state-level transportation policies. This role is classified as an Administrative Specialist I under the NC State Classification System. Note: The monthly rate is set according to the NC OSHR-STATE SCALE. Actual annual pay may vary based on local supplements and the assigned work schedule (e.g., 10-month vs. 12-month). Essential Duties and Responsibilities I. Transportation Support (Approximately 50% of Time) * Routing & Data Management: Assist in the use of transportation software (e.g., TIMS in NC) to design, audit, and maintain safe and efficient daily school bus routes, stops, and schedules for general and special needs students. * Compliance & Reporting: Maintain accurate and confidential transportation records, including student eligibility, driver/vehicle information, and accident reports, ensuring compliance with local, state (NC DPI), and federal regulations. * Communication & Liaison: Serve as a primary point of contact for school administrators, parents, and transportation staff regarding route inquiries, special needs transport requests, and service issues; communicate route changes promptly and clearly. * Logistics Support: Coordinate logistics for field trips, athletic events, and special student transportation needs. * Personnel Records: Assist with the administrative paperwork for transportation personnel, including CDL and endorsement tracking, physicals, and training certifications. II. School Operations Administrative Support (Approximately 50% of Time) * Clerical and Administrative: Provide high-level administrative support to the assigned director or department, including preparing detailed reports, correspondence, presentations, and meeting agendas/minutes. * Budget & Finance Support: Assist with monitoring department expenditures, processing purchase orders, invoices, and expense reports, and tracking inventory of supplies and equipment. * Records Management: Establish and maintain comprehensive and confidential filing systems (both physical and electronic) for operational records, contracts, and other sensitive documents. * Customer Service: Manage department communications, including answering and routing phone calls,processing work orders, handling in-person inquiries from staff and the public, and scheduling appointments with a high degree of professionalism and confidentiality. * Process Improvement: Identify and recommend improvements for administrative processes to increase departmental efficiency and service delivery. Minimum Qualifications * High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Logistics, or a related field preferred. * Minimum of three (3) years of experience in a complex clerical, administrative, or operations role, preferably in a school district or public sector environment. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and specialized database/mapping software (e.g., routing systems like TIMS). Knowledge, Skills, and Abilities * Comprehensive knowledge of North Carolina Public School laws, policies, and procedures regarding student transportation. * Exceptional organizational skills, with the ability to manage multiple priorities and meet strict deadlines. * Ability to maintain strict confidentiality and exercise sound judgment in handling sensitive information. * Excellent written and verbal communication skills for interacting with diverse stakeholders (parents, staff, vendors).

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ