Secretary jobs in Kendall, FL - 807 jobs

The Executive Secretary and Student & Clinical Programs Coordinator is responsible for executing and processing the administrative and clerical duties as required by the CMO. This position also acts as liaison with the general public and is the first point of contact between CHI and Student Organizations/Universities. The person in this position will coordinate all student educational activities, and maintain organization and records for the program. Manage all communication regarding student inquiries. Assist faculty members in managing daily operations of clerkships. Organize and maintain data on students to allow for on-going information and tracking. Write reports and prepare presentations about the academic program, instructional activities, and program planning. Develop all student rotation schedules. Assist Chief Medical Officer (CMO)/Chief Academic Officer (CAO) with the administration and communication of the medical student academic program and policies. Collaborate with CMO and Medical Directors tto develop standardized training programs and rotations. Serve as a liaison with other departments to communicate information regarding the academic program. Assist CMO and Leadership with Clinical Grant Writing activities. Regularly provide leadership staff with reporting updates, and participate in cross-functional team meetings. Assists CMO and senior staff with ensuring compliance with The Joint Commission, HRSA, and FTCA requirements. Analyze quantitative and qualitative data to produce reports for internal and external use. POSITION REQUIREMENTS / QUALIFICATIONS: Education/Experience: Bachelors Degree in Business Administration or Health Administration with at least ten (10) years general business management, process improvement, and contract management experience (or combination thereof). Must have at least three (3) years experience in Health Care atmosphere, preferably in a Community Health Center. Licensure / Certification: Business and computer training, understands medical terminology. CPR Certification from the American Heart Association. Skills / Ability: Ability to exercise sound judgment in resolution of specific administrative tasks. Ability to take and transcribe dictation and minutes at a high rate of accuracy and speed. Word process at 45 and above WPM, knowledge of computer software such as Word and Excel. POSITION RESPONSIBILITIES (THIS IS A NON-EXEMPT POSITION) The incumbent serves under the direction and supervision of the Chief Medical/Academic Officer. Provides administrative support to the Chief Medical/Academic Officer. Type's memos, letters, reports, contracts and agreements and other material as requested from written material, Dictaphone or stenography. Records, edits and accurately transcribes minutes from committee and board meetings. Files various administrative documents, maintains files in accordance with established administrative systems, and accesses records upon request. Schedules appointments and meetings for supervisor within established guidelines. Assist callers and visitors by evaluating requests for services correctly and contacting the person or agency to meet their needs. Answers telephone, takes messages and relays information, displaying courtesy, tact and diplomacy. Audits and prepares payment requests. Acts as liaison with departments at JMH, JMH South and Homestead Hospital on medical staff matters. Assembles materials for the CHI Joint Conference Committee, Primary Care Committee, Clinical Directors Committee, and HPS Credentialing/Executive Committees. Organize and maintain data on students to allow for on-going information and tracking Administer academic policies and advise faculty, staff, and students on policy matters Provide administrative support to the CMO in matters relating to student programs Evaluate student inquiries and provide competent answers without CMO/CAO guidance Assist the faculty members in managing daily operations of clerkships; organize and prioritize necessary tasks, initiate changes, and resolve issues as they arise Create the conference lecture schedules for clerkships Manage the needs of each lecture, including materials, equipment needs, catering, and feedback to lecturer Manage student and faculty evaluations, and process appropriate paperwork Regularly communicate with Student organizations/universities regarding concerns or issues, as needed Write reports and prepare presentations about the academic program, instructional activity, program planning, etc. Develop the rotation schedule, with the Medical Directors, for all medical students Work with COO, CMO/CAO, and Director of Logistics regarding space requirements for academic program. Serve as a liaison with other departments regarding the academic program Assist CMO/CAO with Leadership and Clinical Grant Writing Activities, as requested Works with CMO/CAO and Medical Directors to develop standardized training programs and rotations. Develops reports and informational packages, as requested, for presentation at Senior Leadership meetings. Assists CMO/CAO and senior staff with ensuring compliance with The Joint Commission, HRSA, and FTCA requirements Participate in cross-functional team meetings and work groups. Attends meetings on behalf of the CMO/COA and Medical Leadership. Works on targeted performance projects/issues as requested. Analyze quantitative and qualitative data to produce reports for internal and external use. Adheres to Confidentiality Policies and Procedures / HIPAA Regulations. Reports to work on time and ready to work with minimal absenteeism. Performs other administrative duties as assigned.

Children's Diagnostic & Treatment Center Shift: Shift 1 FTE: 1.000000 Performs a variety of secretarial and clerical duties involving office coordination. Performs personal secretarial, clerical, and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files, and conducting special projects as assigned. Coordinates office responsibilities such as Kronos, scheduling meetings and meeting rooms for the department, coordinating clerical assignments, and performing clerical functions directly related to office operations. Interacts with Board members, NBHD executives, community leaders, and other high level contacts. Education: Essential: * High School Diploma or GED Experience: Essential: * Four Years Credentials: Visit us online at ********************* or contact Talent Acquisition * Bonus Exclusions may apply in accordance with policy HR-004-026 Broward Health is proud to be an equal opportunity employer. Broward Health prohibits any policy or procedure which results in discrimination on the basis of race, color, national origin, gender, gender identity or gender expression, pregnancy, sexual orientation, religion, age, disability, military status, genetic information or any other characteristic protected under applicable federal or state law.

The Office Services Specialist plays a key role in ensuring the efficient day-to-day operations of the office. This position supports attorneys, executives, and staff by managing administrative services, coordinating facilities-related functions, and maintaining a professional, organized workplace environment. The ideal candidate is detail-oriented, service-driven, and able to manage multiple priorities in a fast-paced setting. Key Responsibilities Provide comprehensive office services support, including mail processing, document handling, copying, scanning, and file management. Coordinate office logistics such as conference room setup, catering, visitor reception support, and internal meetings. Maintain office supplies inventory; place orders and manage vendor relationships to ensure uninterrupted operations. Assist with facilities coordination, including service requests, maintenance issues, and vendor access. Support onboarding and offboarding processes, including workspace setup and equipment coordination. Ensure compliance with internal procedures, confidentiality standards, and workplace policies. Collaborate with administrative, HR, IT, and leadership teams to support operational initiatives and special projects. Provide general administrative support as needed, including data entry, scheduling assistance, and reporting. Qualifications High school diploma or equivalent required; associate's or bachelor's degree preferred. 2+ years of experience in office services, administrative support, or facilities coordination. Valid driver's license with a clean driving record; ability to run local errands or support offsite office needs as required. Strong organizational and time management skills with the ability to prioritize competing demands. Excellent communication and interpersonal skills with a customer-service mindset. Proficiency in Microsoft Office (Outlook, Word, Excel); experience with office management systems a plus. Ability to handle sensitive information with discretion and professionalism. Reliable, proactive, and adaptable in a dynamic work environment. Work Environment & Physical Requirements Primarily office-based; may require standing, walking, and lifting office materials up to 20 lbs. Occasional extended hours may be required to support business needs or special events. Why Join Us Collaborative and professional work environment Opportunity to contribute directly to operational excellence Competitive compensation and benefits package Long-term growth potential within the organization Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Jessica Prado

Employment Type: Full-Time, Entry Level Department: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: A Paralegal/Administrative Specialist performs, but is not limited to the following duties: Provide Apprentice examination of legal instruments Review legal instruments (completeness of information, proper execution) Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed Determine correctness of action (per Government regulations, procedures, etc). Research records (to ascertain conditions that might preclude action) Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions Assist with the preparation of trial and hearing presentations and demonstratives Collects and compiles statistical data as necessary for various reports Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications: Attention to detail and the ability to read and follow directions Good oral and written communications skills Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package. Health, Dental, and Vision Life Insurance 401k Flexible Spending Account (Health, Dependent Care, and Commuter) Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: ***************** Email: ******************* #CJ $45,000 - $55,000 a year

We are looking for an entry level candidate for this role with a large company based in the Doral area in Miami. Ideally looking for someone bilingual in English and Spanish. The ideal candidate will have excellent and professional communication skills and presentation. This is an entry level role and the position will prove to be a stepping stone for the right candidate. An immediate need, please apply if you are immediately available to interview and start.

Facilitates department/patient flow and patient care by serving as a frontline ambassador in customer service, performing clerical duties and data entry functions Estimated pay range for this position is $16.00 - $17.77 / hour depending on experience. Degrees: * High School,Cert,GED,Trn,Exper. Additional Qualifications: 1 year experience preferred. Clerical experience required. Medical terminology desired. Minimum Required Experience: 1 Year

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

Job Title: Admin Coordinator III Shift Schedule: Monday to Friday 8am 5 pm Duration: 9 months with possible extension About the Role We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams. This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment. Key Responsibilities Operations & Workplace Efficiency Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives. Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums. Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights. Apply visual management principles to improve communication, alignment, and employee engagement. Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies. Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions. Analytics & Digital Enablement Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps). Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving. Consolidate operational, performance, and project data to support business and leadership decision-making. Partner with leaders to develop data-driven presentations and business updates. Business & Office Coordination Provide business and office support, including calendar coordination, meeting preparation, and expense processing. Prepare, review, and format correspondence, reports, presentations, and communication materials. Support leadership reviews, site visits, procurement coordination, and cross-functional projects. Maintain confidentiality and professionalism when handling sensitive and business-critical information. Education and Qualifications Bachelor s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field. Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination. Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required. Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis). Working knowledge of Power BI and Power Platform (Power Automate, Power Apps). Strong written and verbal communication skills with experience creating professional, leadership-ready presentations. Highly organized, attention to details with the ability to manage multiple priorities independently. Key Attributes Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization. Detail-oriented, tech-savvy, and analytical mindset. Strong coordination and follow-up skills; able to influence without formal authority. Proactive, adaptable, and comfortable working in dynamic, changing environments.

Everything we achieve is made possible by our talented people. Fuelled by our commitment to excellence and collaborative spirit, we're shaping the future of aviation for generations to come. But life at AerCap goes beyond the pursuit of excellence. We are proud of our culture which is built on the values of Ambition, Excellence and Respect, and they act as a flight path for our people. Our high-performance work environment is the perfect backdrop to develop into the professional you want to become. Whether you are at the start of your career, or a more seasoned professional, you will have the opportunity to learn from the best people in the industry and be part of the largest aviation leasing company in the world! Sound exciting? We think so! JOB SUMMARY AerCap is seeking an Administrative Assistant for the Contracts Management team. The Contracts Management Department manages high monetary value transactions, enforces contract compliance, and fosters strong client relationships vital to AerCap's continued success. Working in a dynamic and challenging environment, the Administrative Assistant provides support to assigned Contract Managers and the Regional Head of Contracts Management and aids in the management of lease and related contracts. This position is engaged in, among other things, completing normal administrative duties, assisting with document preparation and organizing transaction documents. To succeed, the Administrative Assistant must pay meticulous attention to detail, exercise strong communication skills, take initiative, be client-focused, and adapt at managing multiple, competing priorities simultaneously. ESSENTIAL FUNCTIONS OF THE JOB Administrative Support Prepare and distribute reports for weekly team meetings Assist the team in responding to lease information inquiries from other departments Produce a variety of documents, mail, letters and presentation materials Responsible for organizing meetings, coordinating flights, accommodation and visas for the regional Contracts team Process and code invoices, including working with vendors and conducting relevant research Prepare expense claim reports Update and maintain accurate information in company database Create and update spreadsheets for internal tracking purposes Transactional Support Provide support to the Contracts Managers in the preparation of delivery, redelivery and sale transaction documentation Monitor receipt of airline clients' conditions precedent obligations Work with the company's Corporate Secretary to arrange for execution of transaction documents Coordinate filings, registration and renewals of aircraft registered with the FAA (Federal Aviation Administration) Organize and collate transaction documents and coordinate with Records department to file same in company's document management system Additional Responsibilities Coordinate document legalization including notarization and apostilling Manage assets on the International Registry and run search certificates Prepare and manage import / export documents Assist with the management of corporate, intra-department, and team projects Track and assist with auditing and managing letters of credit JOB REQUIREMENTS, QUALIFICATIONS & COMPETENCIES Educational/Experience Bachelor's degree or relevant experience 1-2 years of corporate experience Technical/Functional High proficiency in Microsoft Excel, Word, and Outlook Working knowledge of databases and document management systems Strong verbal and written communication skills in business English and ability to communicate with all levels of management Aptitude for working in teams Key Competencies Detail-oriented, organized, and able to handle multiple priorities and deadlines simultaneously Attentive to overall quality of the final product Flexible, self-starting, and tenacious with an exceptional aptitude for dealing with ambiguity Able to excel in high-stress situations. Comfortable dealing with diverse, and at times challenging, personalities. OUR VALUES AMBITION Ambition to us means winning together. We believe it takes bold people to help us shape the future of aviation. At AerCap, ambition means defying our own limits, breaking new ground, and setting higher standards for our business. EXCELLENCE We believe in striving for nothing short of greatness. For us, excellence means redefining what is possible, and to constantly work towards outstanding solutions for our customers with unwavering commitment and collaboration. RESPECT We believe in fostering an environment where everyone is welcomed, supported and valued. Respect means treating our people with dignity and honouring their individuality. We strive to create an environment where our people feel included and empowered to do their best work and reach their full potential. LIFE AT AERCAP/WHAT WE OFFER We offer attractive employment packages with a competitive salary and excellent benefits, including generous annual leave policies, health insurance for our employees and immediate dependents, pension/retirement savings plans and an all-employee share scheme. You will have the opportunity to learn from the best people in the industry and grow your career with the largest aviation leasing company in the world. Our Corporate Social Responsibility (CSR) programs provide opportunities for our employees to inspire positive change in our global communities and to make a positive difference in the communities in which they live through volunteering, fund-raising and other charitable initiatives. Make AerCap your destination of choice and join us to shape the future of aviation!

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Children's Home Society of Florida Since opening our doors in 1902, CHS became a part of Florida's history. CHS has been committed to growing and evolving to provide the right services and solutions to address the needs of children and families throughout the changing times. Every day, our team works with parents and kids to empower them and encourage them. With innovative technology solutions and a dedicated, experienced team throughout the state, we're changing the face of foster care and positively impacting children and families' lives for generations to come. Join our team to continue to do good and create history serving Florida's children and families! The Administrative Secretary provides efficient, customer-focused, high quality administrative services that support CHS business functions and operations. The incumbent contributes to the CHS high performance culture by exhibiting our values and providing quality results that position CHS as the leader in delivering proactive behavioral health, case management, community and early childhood solutions for children and families. WHY JOIN CHS? Uplifting mission-driven work culture Make an impact in your community and become a part of Florida's history! Growth and professional development opportunities Great benefits package, including generous paid time off and holidays Opportunity to make a positive difference in children and families within your own community! Primary Job Functions 1. Provide efficient, customer-focused, high quality administrative services that support CHS business functions and operations. Perform administrative activities, including taking calls, typing memos, letters, reports, taking notes, performing clerical accounting and data collection/entry, photocopying, faxing, etc. Sort, open and distribute incoming mail; prepare outgoing mail and packages; accept package deliveries. Schedule appointments and arrange travel schedules, reservations and other accommodations for team members. Set up and/or maintain files, records storage. Maintain current phone number or extension listing. Order and maintain inventory of office supplies, CHS branded letterhead and other materials, as needed. Greet clients and visitors; screen for access and provide badge for entry; maintain daily visitors log, when needed. Verify that break rooms, refreshment stations, meeting rooms are returned to original condition at the end of each day. Manage petty cash. Support invoice approval and coding processes; prepare mileage /travel expense reports for team members. Run errands upon request. Provide back-up for other administrative team members, when needed. 2. Contribute to a positive, engaging work environment. Provide coverage for other administrative support team members, as needed. Keep up-to-date on various community resources to assist callers, visitors and team members where needed. Participate actively in departmental meetings, training and education, as well as the quality and safety processes. Comply with CHS's code of conduct, policies, procedures and other obligations. Pick up projects on the fly; perform other duties as assigned from time to time. Demonstrate the CHS Common Bond Values in the performance of all job duties. Job Qualifications Education, Licenses & Certifications: * High school diploma or GED equivalent, required. * Florida Driver's License within 30 days from hire with daily access to a reliable and insured vehicle, required. Experience: * Two years of administrative support experience, or formal training in secretarial or office administration, required. * Experience working in a social service or non-profit organization, preferred. Competencies Knowledge of: * WORD PROCESSING AND SPREADSHEET APPLICATIONS Skills and Proficiency in: Planning, project management, organization and time management Oral and written communication, including presentation and platform Collaboration, teamwork, consulting, facilitation, coaching and mentoring Computer systems and MS Office, including Word, Excel and Outlook] Typing speed of 45-50 wpm Ability to: Speak, read and write English at the high school level, including accurate spelling and grammar. Learn and operate office equipment, including copiers, fax machines, and telephone systems. Carry out assigned duties to provide CHS with capability to operate its business during a declared disaster/emergency. Perform at a high level of autonomy, with general supervision. Plan, organize and manage time, handling multiple tasks at once. Solve practical problems using sound judgement. Communicate clearly and concisely, orally and in writing. Develop interpersonal relationships, collaborate and act as part of a team. Perform under strong demands in fast-paced, diverse, sometimes ambiguous environment. Maintain professional boundaries and handle confidential information appropriately. Handle highly stressful and sensitive situations in a professional manner. Meet critical deadlines, while maintaining attention to detail, accuracy and quality. Commit to providing high customer satisfaction with positive service delivery results. Demonstrate the behaviors of the CHS Common Bond Values. Be energetic, passionate and adaptable with a deep commitment to social service, empathy for children and families and a positive approach to embracing and managing change. Together, good can be done.

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Job Title: Front Office Medical AssistantJob Description The front desk team member plays a key role in ensuring a smooth and welcoming experience for patients and visitors. This position supports both administrative and clinical operations through efficient check-in and check-out procedures, accurate documentation, and proactive communication. Responsibilities Greet patients and visitors in a friendly and professional manner upon arrival. Check in patients by updating demographics, insurance information, primary care provider (PCP), and pharmacy details. Organize co-pays and outstanding balances, provide consent forms for signature, and distribute appropriate health questionnaires. Verify insurance eligibility using Batch Eligibility or on-demand tools; contact patients regarding inactive insurance or incorrect PCP assignments. Check out patients by collecting additional balances, providing visit summaries, specialist referral details, patient portal access, completed forms, and scheduling follow-up appointments. Post patient charges and payments; complete daily charge and payment reconciliation. Discharge patients after appointments, ensuring they receive all necessary information and follow-up instructions. Scan and upload documents into the Document Management system. Sort and distribute incoming mail and documents delivered by courier. Maintain a clean and organized work area, including the patient waiting area. Participate in staff meetings and educational sessions to support team collaboration and continuous learning. Essential Skills Medical assisting CMA EMR Electronic health record management Appointment scheduling Customer service Medical terminology Additional Skills & Qualifications 1+ years' experience in a medical office setting required Bilingual English-Spanish REQUIRED Medical assistant experience preferred Experience supporting pediatric population preferred Work Environment This role is 100% onsite in a pediatric clinic. The shift includes Mondays from 1pm to 7pm, Fridays from 1pm to 9pm, and Saturdays from 11:30am to 8pm. Job Type & Location This is a Permanent position based out of Fort Lauderdale, FL. Pay and Benefits The pay range for this position is $30000.00 - $32000.00/yr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fort Lauderdale,FL. Application Deadline This position is anticipated to close on Jan 31, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

$18/$18.50/hr We are seeking a dynamic and organized Receptionist/Jr. Assistant to join our team! This role is vital in creating a welcoming environment for visitors and clients while providing essential administrative support to keep our office running smoothly. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As the first point of contact, we need a professional bilingual English/Spanish Receptionist that will provide excellent front desk services. Office hours: Monday through Friday 32-36 hours a week $18/$18.50/hr 8:30am-4:30pm Duties Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette Handle front desk responsibilities, including checking in visitors, scheduling appointments, and maintaining a tidy reception area Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software Maintain organized filing systems-both digital and physical-to ensure quick retrieval of documents Assist with calendar management and scheduling for team members or executive management Provide clerical support including proofreading documents, preparing correspondence, and managing incoming/outgoing mail Support customer service efforts by addressing inquiries promptly and professionally, whether in person or via phone/email Assist the HR department with errands when needed Skills Proven experience in office clerical roles with strong organizational skills Excellent computer literacy with proficiency in Microsoft Office Suite and data entry skills Experience with multi-line phone systems and handling high-volume calls with professionalism and courtesy Bilingual abilities are highly desirable to serve diverse client needs effectively Strong customer service skills with an emphasis on positive communication and problem-solving Knowledge of front desk operations, including visitor management and appointment scheduling Ability to manage time effectively with excellent organizational skills and attention to detail Typing speed and accuracy for efficient document processing and data entry tasks Join us as a Receptionist/Jr. Assistant and help us create a welcoming atmosphere while supporting our team's success.

We are looking for a weekend front desk attendant to join our expanding team at Upper East Side Tan! As the first person that our members see when they enter the salon and the last person they see before they leave, you will become a face of our Upper East Side Tan brand. You will provide a memorable and personalized experience- grounded in top-notch customer service- to each of our members. Our ideal candidate is enthusiastic about beauty and is excited to share our latest services and products with our members and potential new customers. Please send resume consideration. Qualifications Excellent customer service skills Ability to work in fast-paced environment Strong work ethic and a positive attitude Attention to detail Strong speaking ability Love for tanning and beauty Bonus points if you have the following Experience with Boulevard software Previous salon/gym front desk experience Previous sales experience Responsibilities Booking appointments via phone and booking software Fostering relationships with members Handling all appointment check-ins Selling products and add-on services Cleaning and salon organization Compensation Competitive Hourly Wage + Commission Unlimited free UV + spray tanning Referral commission opportunities $$ Future growth opportunities About Upper East Side Tan Upper East Side Tan is NYC's finest, members-only tanning salon. Starting at just $59/month for unlimited UV sunbooth and spray tanning, our members receive the best deal- and customer service

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

Our client is seeking a front desk receptionist to join their team! Greet and welcome visitors in a warm and professional manner. Manage incoming phone calls, directing them to the appropriate personnel while maintaining phone etiquette. Maintain an organized filing system for documents and records. Scheduling appointments, managing calendars, and handling correspondence. Assist with administrative tasks as a personal assistant when required. Ensure the front desk area is tidy and presentable at all times. Handle customer inquiries and provide information about services offered. Support team members with various tasks as needed to ensure smooth operations. Skills Strong computer literacy with the ability to type efficiently and accurately. Familiarity with phone systems and excellent phone etiquette. Bilingual abilities are a plus, enhancing communication with diverse clientele. Exceptional customer service skills with a friendly disposition. Strong organizational skills with attention to detail in managing files and documentation. Ability to work independently as well as part of a team in a dynamic environment.

Job Title: Front Office Medical AssistantJob Description The front desk team member plays a key role in ensuring a smooth and welcoming experience for patients and visitors. This position supports both administrative and clinical operations through efficient check-in and check-out procedures, accurate documentation, and proactive communication. Responsibilities + Greet patients and visitors in a friendly and professional manner upon arrival. + Check in patients by updating demographics, insurance information, primary care provider (PCP), and pharmacy details. + Organize co-pays and outstanding balances, provide consent forms for signature, and distribute appropriate health questionnaires. + Verify insurance eligibility using Batch Eligibility or on-demand tools; contact patients regarding inactive insurance or incorrect PCP assignments. + Check out patients by collecting additional balances, providing visit summaries, specialist referral details, patient portal access, completed forms, and scheduling follow-up appointments. + Post patient charges and payments; complete daily charge and payment reconciliation. + Discharge patients after appointments, ensuring they receive all necessary information and follow-up instructions. + Scan and upload documents into the Document Management system. + Sort and distribute incoming mail and documents delivered by courier. + Maintain a clean and organized work area, including the patient waiting area. + Participate in staff meetings and educational sessions to support team collaboration and continuous learning. Essential Skills + Medical assisting + CMA + EMR + Electronic health record management + Appointment scheduling + Customer service + Medical terminology Additional Skills & Qualifications + 1+ years' experience in a medical office setting required + Bilingual English-Spanish REQUIRED + Medical assistant experience preferred + Experience supporting pediatric population preferred Work Environment This role is 100% onsite in a pediatric clinic. The shift includes Mondays from 1pm to 7pm, Fridays from 1pm to 9pm, and Saturdays from 11:30am to 8pm. Job Type & Location This is a Permanent position based out of Fort Lauderdale, FL. Pay and Benefits The pay range for this position is $30000.00 - $32000.00/yr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fort Lauderdale,FL. Application Deadline This position is anticipated to close on Jan 31, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.