Secretary jobs in Kentucky

Administrative Assistant - Louisville, KY (Contract-to-Hire) Why Join Us Our client, a respected commercial construction company, values teamwork, integrity, and professional growth. Join a people-first culture where your organizational skills will directly support daily operations and long-term success in the Louisville office. Role Overview This contract-to-hire Administrative Assistant role supports both office and field staff, ensuring smooth communication and workflow. It's ideal for a detail-oriented professional who thrives in a fast-paced, construction-driven environment. Key Responsibilities Greet visitors, manage calls, and handle correspondence Maintain office supplies, records, and organization Support budgets, purchasing, billing, and permit coordination Schedule meetings, travel, and assist with payroll Provide backup administrative support to other regional offices Success Metrics Timely, accurate administrative support Positive team and client feedback Improved efficiency and coordination between office and field operations Who You Are A dependable multitasker who thrives on organization, communication, and teamwork. You take initiative, manage details effectively, and enjoy supporting a high-performing construction team. Qualifications High school diploma or GED; 2+ years of administrative experience Proficient in Microsoft Office Suite Strong organization, attention to detail, and confidentiality Construction or related industry experience preferred Apply Now Ready to take the next step in your administrative career? Apply today for this contract-to-hire opportunity and become part of a collaborative, growing Louisville team.

Job Details: Duration: 06 months contract Tax Type: W2 only Buying Assistants should have strong communication and organizational skills. This person will be instrumental to the buying team by managing and executing all the tasks related to as in creation. Primary responsibilities range around all aspects of managing as in creation. This involves intense and repetitive communication with vendors, image center and our fulfillment center community. Also pulling data queries, working on large amounts of data in Excel, and ad hoc reporting as needed. The ideal candidates will have a background in retail or e-commerce. They must be able to work in a highly demanding, but collegial environment where teamwork is essential. Must Have Skills Supply Chain Inventory Management Business Administration Basic Qualification: 2+ years of experience in inventory management, supply chain operations, or related field Experience with order processing and purchase order management systems, using enterprise resource planning (ERP) systems or inventory management software Demonstrated experience working with global teams and managing cross-region logistics operations Track record of implementing process improvements in a fast-paced supply chain environment Proven track record of managing multiple priorities in a fast-paced environment About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shalini L Email ID: ****************************** Internal ID: 25-49602

Adecco is assisting a local client to fill a Front Desk Clerk position in Glasgow, KY. This is a long-term, 3rd shift opportunity. 11pm - 7am (5 days/every other weekend) you will only be scheduled to work 5 total days from Monday - Sunday. Weekends will be 7p-7a with every other weekend off, weekdays will be 11p-7a. The pay rate will be $13.58 an hour. Responsibilities: Greet and assist guests as they arrive for appointments, Answer phones Observe security cameras between rounds Maintain daily logs of visitors entering and leaving the facility Issue badges as needed for guests and visitors Constructs written reports regarding violations of facility operating guides Attend training and all mandatory in-services, Other duties assigned Qualifications: Excellent organizational skills required, and Excellent communication skills Acquires job skills and learns policies and procedures to complete routine tasks Ability to read and comprehend routine instructions, short correspondence, and memos Must maintain a professional appearance and a Can-Do, positive attitude towards all guests and staff, Ability to multi-task and work in a fast-paced environment Must be people-oriented and able to work independently or with others as needed, PC Skills and Ability to use basic office equipment including Fax, copier, printers What's in it for you? Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401k plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.” -Weekly Pay. Equal Opportunity Employer Minorities/Women/Veterans/Disabled Click on Apply Now to be considered for this Front Desk Clerk job in Glasgow, KY or you can visit our website ***************** to search for other opportunities that are currently available. Equal Opportunity Employer Minorities/Women/Veterans/Disabled Pay Details: $13.58 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job DescriptionSalary: $17- $19.00 per hour Administrative Assistant & Assistant Front Desk/Receptionist CHNK Behavioral Health (becoming OneQuest Health) Department: Administration and Human Resources Position Reports to: Melissa McQueen - Executive Administrative Assistant to the CEO Position Supervises: N/A FLSA Status: Non-Exempt Profile Last Updated: September4, 2024 Position Summary Provide administrative assistance and support to senior leadership using general administrative assistant skills including scheduling, proofing correspondence, using templates to send offer letters, taking minutes on occasion and other like-type tasks as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position reports to the Executive Administrative Assistant to the CEO, as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position calls for flexibility, excellent people skills, multi-tasking, and the ability to work and communicate well with all levels of internal management and staff, as well as outside clients, vendors, and donors. Must show adherence to the Seven Commitments of Sanctuary and application of the Sanctuary tools. Essential Job Functions Administrative Support (75%) Provide general administrative support to C-Level Officers and designated Directors as instructed by Executive Administrative Assistant to the CEO. Support may include, but is not limited to: Scheduling meetings. Filing, correspondence, reference checks, and taking meeting minutes for C-Level Officers and Vice Presidents as assigned. May draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Assisting with the annual Giving Tree project. Managing agency wish list(s) and online gift registries. Assisting with preparation of materials for community engagement events (e.g., school fairs, speaking engagements). Assist with ordering food and catering services for meetings and events. Assist with coordinating and setting up of New Employee Orientation, All Staff meetings, and other agency meetings. Assist with facilitating the ordering process for agency shirts (polo shirts and t-shirts), name badges, lanyards, and badge holders. Must be a flexible self-starter with excellent time management skills. The coordination of routine matters, meetings, and various other assignments will be delegated to the administrative assistant with minimal direction. Planning and anticipation of needs are critical responsibilities. Position has access to highly confidential and sensitive information. Protection of this information is a requirement of the position. Attention to detail and effective communication are critical. The administrative assistant is expected to draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Must become quickly familiar with agency policies and procedures, the various agency stakeholders, and reporting relationships. Must be able to perform the essential functions of this position with or without reasonable accommodation. Front Desk/Receptionist Coverage (20%) Manage all facets of the reception area of CHNKs administration building from 8:30AM to 5PM Monday through Friday. Answer calls made to CHNK Behavioral Health's (CHNK) main number in a professional, friendly manner; efficiently and effectively direct each call to the appropriate staff or department. Greet and welcome guests and visitors with a positive, helpful attitude as they arrive for meetings, events, or other onsite activities, offering hospitality and notifying the appropriate staff or department of their arrival in a timely manner. Accept deliveries on behalf of CHNK and ensure the recipient is notified of the package arrival in a timely manner. Sort incoming mail: help departments prepare outgoing mail (e.g., managing the postage meter machine, running the folding machine, stuffing/ sealing envelopes, etc.). Accept in-kind donations on behalf of the Development Office, ensuring the donor fills out a donor form, the donated item(s) are routed appropriately, and the Development Office notified of the donation. Assist on-site applicants/new hires for employment by providing them with New Hire Packets to be completed, answering questions regarding forms, ensure paperwork is completed correctly, signed correctly, and is placed in the appropriate Human Resources mail slot. Coordinate pre-arranged drug screen between new hire staff member and designated associate performing drug screen. Ensure all conference rooms and hospitality rooms in the administration building, as well as the mail room, are presentable and well-maintained (e.g., technology is functional, beverage stations are stocked, sanitization products are available, furniture is clean and arranged appropriately, etc.) Assist colleagues, as needed, with administrative tasks such as making photocopies, sending faxes, taking notes, scheduling meetings, and other ad-hoc job duties Must be able to perform the essential functions of this position with or without reasonable accommodation Other Duties as Assigned (5%) Physical Demands and Work Environment While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear; use hands to finger, handle or feel objects; and reach with hands and arms. The employee is occasionally required to sit, kneel, squat, and hold objects or carry. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Minimum Position Qualifications Associate degree in English, Communications, Business or related field, or equivalent knowledge and experience. Bachelors degree preferred. 12 years experience in an administrative capacity, some experience as a receptionist also preferred. Proficiency with Microsoft suite of programs, including Outlook (email and calendar). Excellent written and verbal communication skills. Self-motivated, organized, and proficient at multi-tasking. Ability to manage highly confidential information in a trustworthy manner. Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment; ability to efficiently adjust within new work structures, processes, or requirements. Strong critical thinking skills and ability to work independently; skilled at identifying, taking ownership of, and intelligently resolving minor issues without involving senior leadership. Effective management of time and time constraints. Comfort communicating and collaborating with all levels of the team, including fellow employees, donors, volunteers, contractors, and Board members. High standards of performance; willingness to assume responsibility for the timely and correct completion of assignments or tasks. Must have a current drivers license and insurance. Demonstrate proven sensitivity to the various cultural and socioeconomic characteristics of Childrens Home of Northern Kentucky clients and staff. Ability to work occasional evenings and weekends. CHNK Behavioral Health is an Equal Opportunity Employer. Benefits include 18 PTO days off, 13 paid holidays, 6 Long Term Illness days, retirement plan with 6% match after 1 year, tuition reimbursement, student loan repayment assistance, 4 weeks of paid parental or elder care leave, availability of zero deductible medical plan, dental plan, vision plan, and employer paid life insurance and long-term disability insurance. CHNK has certifications from All Children All Families in LGBTQ+ competencies, Ellequate in work-place equity, the Sanctuary Model of Trauma Informed Care, and Best-In-Class Benefits.

Job Description Data Entry Lexington, KY 6 months, temporary to permanent Starts: Mon, Sept 15 We are seeking a detail-oriented and motivated Data Entry Administrator to join our team in Lexington, KY. This role plays a crucial part in ensuring the accuracy and efficiency of data processing within our organization. The successful candidate will be responsible for collecting, processing, and classifying documents while maintaining a high standard of data integrity. Key Responsibilities: Collect, process, and classify documents accurately. Engage in outbound correspondence with clients regarding processing inquiries. Work with both hardcopy and electronic documents. Document, sort, and image files and forms efficiently. Create database information and identify relevant documents. Organize documents according to information classifications and contract requirements. Verify data accuracy and ensure proper transmission of documents. Qualifications: Minimum typing speed of 45 words per minute. Proficient in computer skills, including Microsoft Word, Excel, and basic software applications. Excellent attention to detail and a strong sense of urgency. Able to thrive in a fast-paced work environment. High School Diploma or GED is required. Strong communication skills, both written and verbal. Minimum of 1 year of experience in a data entry or administrative role. Must be able to pass a background security clearance. Work Environment: This position is on-site in Lexington, KY, USA. The work schedule is Monday through Friday, from 9:00 AM to 5:30 PM, with a 30-minute lunch break. Paid training will be provided for 1.5 to 2 months. Call to Action: If you are a detail-oriented individual looking to contribute to a dynamic team, we encourage you to apply! Click the "Apply" button to submit your application. For any inquiries, please reach out to us through the application portal. We look forward to hearing from you!

Job Description Keystone Restorations & Builders, Inc. in Louisville, KY is looking for one admin assistant to join our team. Our ideal candidate is self-driven, punctual, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you.

Job Code **4108** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=4108) **Eagle Harbor,** a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking an **Administrative Assistant** with **a Secret clearance** to join our Team in **Williamsburg, KY.** **Position Responsibilities:** + This individual shall be responsible for managing and controlling all site specific badge management and all building access requests (visitors, new hires, terminations, etc.) **.** + The Administrative Assistant will also be responsible for managing and tracking all inventories, as well as communicating when supplies must be ordered or replaced. **Position Requirements:** + Possess and maintain an active SECRET security clearance. + College or University degree. + 2-5 years of relevant experience. **This position is in Williamsburg, KY.** **Apply at:** ***************************************************** Requisition?org=GATEWAYVENT&cws=69&rid=4108** VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Job Description The Front Desk team are the firsts faces our patients see - so it is an important role! The Front Desk Secretary greets patients with a smile, always, and treats all patients and co-workers courteously. This person must have the ability to multi-task: takes care of patient needs at check-in (verifies patient information at every check-in), answers patient calls, schedules visits, and performs various other duties as assigned. This person must have a strong work ethic and work well with a team. This is a full-time position with excellent benefits. The hours Monday-Friday and some weekends could be required. Minimum Education Requirement High School Diploma or GED Minimum Work Experience: Previous clerical experience required. Experience in a physician practice preferred. Must be computer efficient. Screening Requirements Drug Screen Annual Flu Vaccination Tuberculosis Test Background Check Physical Exam Eligible Benefits: Medical, Dental and Vision Excellent Low Premiums! Medical Plan - no copays or deductibles Life Insurance *ZERO Premium* Retirement Plan Paid Time Off Bereavement Our Mission: To improve the lives of those we serve by providing outstanding care and services through our confident, compassionate and exceptional healthcare professional Our Vision: To be chosen by our community and expanded service region based on proven outcomes as the trusted provider to care for their families, friends and neighbors. Our Values Compassion, Competence, Excellence, Respect, Integrity.

Join Our Award-Winning Team! Discover why our employees voted us one of the "Best Places to Work" from 2018 to 2024! Position: Administrative Assistant - Full Time (Hybrid schedule in Lexington, KY) Are you ready to be part of a fast-paced, mission-driven company that supports businesses with top-tier revenue cycle services? At Credit Solutions, LLC, we pride ourselves on delivering exceptional customer service and maintaining a workplace culture built on teamwork, trust, and excellence. As our Administrative Assistant, you'll play a key role in keeping our operations running smoothly and professionally. This is more than just answering phones - it's about being the first impression of our company and ensuring every task is completed with accuracy and care. Daily Responsibilities Include: Providing administrative and clerical support to the team Cash posting and accurate data entry Assisting with client service tasks Opening, sorting, and distributing mail Preparing bank deposits Answering incoming calls, transferring to appropriate staff, and taking detailed messages What We're Looking For: A dependable team player with a strong work ethic Proven work history and solid computer skills Friendly, professional communication and a positive attitude Experience handling calls and navigating phone systems Quick learner with the ability to adapt to new software Background in customer service, data entry, or cash posting Familiarity with Microsoft Office, especially Excel Excellent organizational skills and sharp attention to detail High school diploma or GED required Why You'll Love Working Here: Medical, Dental, and Vision Insurance Employer-Paid Life Insurance Aflac Supplemental Insurance Options Company-Matched Retirement Plan Vacation and Holiday Pay $500 Employee Referral Bonus Program Gym Membership Reimbursement Exclusive AT&T and Dell Employee Discounts Work Schedule: Monday through Friday, 8:00 AM - 5:00 PM This position is hybrid with some days working remotely from home and some days at our Lexington, KY office. Take the next step in your career with a company that values your growth and contribution. Apply today and see why our team loves where they work!

Job Description Are you a highly organized and motivated individual? Do you enjoy being the “go-to” person when someone needs help? Are you looking for a career with an established and fast-growing company? If so, we're looking for talented and professional candidates who are focused on teamwork, task completion, and customer satisfaction. If you are looking for a rewarding career, not just another job, then come join our team as an Administrative Assistant! As the Administrative Assistant, you will report directly to the Manager or Franchise Owner and provide key support in daily center activities. Using excellent communication and follow up skills, you will handle multiple tasks simultaneously and perform administrative and clerical tasks to support overall business operations, such as answering phones and managing business documentation. In addition, you will provide support to the sales and/or production team as needed. The ideal candidate can work effectively in a fast-paced, deadline-driven environment and is determined to provide outstanding service to both our customers and fellow team members. RESPONSIBILITIES Answers the phone and directs callers to the appropriate individual Copies and files documents, work orders, estimates, invoices, etc., as needed Helps the sales team and serves as a production backup when needed Maintains center appearance by vacuuming, emptying trash cans, cleaning counters and windows, straightening showroom, updating in-store merchandising, etc. Orders and manages office supplies Helps with accounting duties (printing and calling aging report customers, printing and mailing statements, making bank runs, etc.) and sales (contacting vendors for pricing, providing shipping updates, customer service, etc.) Helps manage center documentation and correspondence, which includes inputting data, faxing, mailing, copying, filing, etc. Performs other duties as needed, such as answering the phone, helping at the front counter, consulting with customers, etc. QUALIFICATIONS High school diploma or GED required Previous service business experience desired Proficient computer and internet skills, including Microsoft Office suite Good communication skills, both in-person and over the phone Strong organizational and time management skills

Valiant Integrated Services is seeking an Administrative Specialist to support the Naval Special Warfare Command (COMNAVSPECWARCOM) N32 Training and Readiness division requires administrative assistance to support management and execution of division functions. The purpose of this effort is obtain administrative support for N32 management and operation functions. These tasks include tracking team task submissions, data entry functions, integrating information into required reports, tracking project status, files, forms, and established file plans; correspondence preparation, editing and proofreading, internal and external briefings and reports; record keeping. This is a contracted, temporary position with work beginning immediately. Job Description Duties and Responsibilities Include but are not Limited to: Provide a variety of administrative tasks Document/report preparation, proofreading, editing, formatting Development/editing of PPT briefs (program reviews, info/decision briefs) Word document initiation/editing (i.e., tasking letters, memos, trip reports, instructions) Naval Messages FITREPs/award proofreading and editing Spreadsheets Meeting minutes Memoranda preparation Data Records Management Support: Publishing documents to the Master Document Center (MDC) Assist records managers (monitoring MDC, shared drive, portal, etc.) Migrate shared drive files to MDC Assist with file management plan development Monitor file locations and report issues with file management plan implementation Assist with SharePoint portal LP file repository update and maintenance Track Status Of: Training Summit action items Upon notification by the Program manager of contract deliverables receipt, enter “date received” in tracking spreadsheet Task Management Tool (TMT) actions Documents in staffing N3 endorsements of other department efforts Data gathering, minor research (i.e., look up instructions, directives, etc.) Conference support (set-up, arrange location, etc.) Review schedules (JSAT, conferences, etc.) Assist in NSW school quota management (eNTRS) Data entry Qualifications: Demonstrates strong background as an Administration Specialist. Knowledge, skills, and abilities shall be equivalent to those normally encountered in a mid-career level administrative professional. Specifically, the applicant must have at least 10 years of experience in the field. Prior experience performing administrative duties for the US Government agencies is required. The candidate shall demonstrate experience in supporting dissemination of US Government policies, records management processes, policy document and brief preparation, tracking and organizing information, and procedures related to any of the following categories, including: - Processing Correspondence for Approval - Preparing Briefs for Leadership Decisions - Managing Office Supplies - Monitoring Measures of Organizational Effectiveness The successful candidate shall demonstrate experience with a multitude of software and document management applications. A minimum of 7 years' experience using MS Office Suite applications (MS Word, PowerPoint, Excel, and Outlook), Adobe Acrobat Pro, and Adobe Reader. Additionally, it is preferable that the candidate is able to demonstrate familiarity in the following: - SharePoint - Microsoft Customer Relationship Manager (CRM) - Task Management Tool and Defense Ready - Hewlett Packard (HP) Trim and military Fitness Report applications The candidate shall preferably have experience in managing classified material and performing classified document control functions. The candidate will be subject to a security investigation as access to SECRET is required for this position.

Kawasaki Robotics (USA), Inc. is a leading supplier of industrial robots and automation systems based in Wixom Michigan. As a result of our continued growth, we are currently seeking an Administrative Specialist to join our Service team. Responsibilities Aftermarket includes Field Service and support as well as Spare Parts fulfillment for various customers of Kawasaki Robotics across North America. The Administrative Specialist is a key part of the team by supporting many aspects and groups within the Aftermarket team. Specific duties may include, but are not limited to the following: - Receive customer orders by phone, fax, email, or customer portal Respond to customer inquiries Inform customers of pricing, discounts, and billing processes Process customer order/Purchase Orders (PO) in a timely manner Communicate with customers for amendments to PO's. Check stock availability and fulfill orders. Process PO's to vendors. Resolve problems pertaining to customer orders. Ensure timely delivery of orders. Ensure parts are available to service orders in a timely manner Communicate availability of parts for scheduling service work Audit and resolve work order issues in preparation for closing Ensure timely delivery of invoices to customers. Qualifications and Experience High school education combined with 3+ years of technical experience related to robotics or automation. Associates degree or technical certificate preferred Excellent communication and interpersonal skills Microsoft Office proficiency SAP experience preferred. Strong adherence to safety policies and procedures Strong organizational skills Ability to work overtime, including some weekends and occasional holidays as needed. Ability to lift up to 50 pounds. NO VISA SUPPORT AVAILABLE

Kawasaki Robotics (USA), Inc. is a leading supplier of industrial robots and automation systems based in Wixom Michigan. As a result of our continued growth, we are currently seeking an Administrative Specialist to join our Service team. Responsibilities Aftermarket includes Field Service and support as well as Spare Parts fulfillment for various customers of Kawasaki Robotics across North America. The Administrative Specialist is a key part of the team by supporting many aspects and groups within the Aftermarket team. Specific duties may include, but are not limited to the following: - Receive customer orders by phone, fax, email, or customer portal Respond to customer inquiries Inform customers of pricing, discounts, and billing processes Process customer order/Purchase Orders (PO) in a timely manner Communicate with customers for amendments to PO's. Check stock availability and fulfill orders. Process PO's to vendors. Resolve problems pertaining to customer orders. Ensure timely delivery of orders. Ensure parts are available to service orders in a timely manner Communicate availability of parts for scheduling service work Audit and resolve work order issues in preparation for closing Ensure timely delivery of invoices to customers. Qualifications and Experience High school education combined with 3+ years of technical experience related to robotics or automation. Associates degree or technical certificate preferred Excellent communication and interpersonal skills Microsoft Office proficiency Strong adherence to safety policies and procedures Strong organizational skills Ability to work overtime, including some weekends and occasional holidays as needed. Ability to lift up to 50 pounds. NO VISA SUPPORT AVAILABLE

PRINCIPAL ACCOUNTABILITIES: Generate, track, and complete all necessary subcontracts, purchase orders, bonds, and other project functions, including but not limited to, change orders. Be familiar with state construction requirements and lien procedures. Maintain project documents within the Contract Manager Software, standardized filing system, and server. Answer calls from vendors and/or clients. Gather and assemble supporting documents for Project Manager, including time cards, per diem, and other necessary project documentation. Manage project requirements, including cost tracking, as needed. Participate in meetings, taking and publishing necessary minutes. Process project close out documents. Track, manage, and process purchase orders and invoices as necessary. Complete all necessary accounts receivable invoicing. Other general office and clerical duties as needed. QUALIFICATIONS FOR SUCCESS: Strong organizational skills with the ability to prioritize responsibilities with limited supervision. Basic understanding of necessary accounting principles and processes. Capable of working in a fast-paced atmosphere, with the ability to assist the project team in directing the flow of office procedures for timely distribution and coordination. Detail-oriented, self-motivated, and have at least three to five years' experience in a construction environment. Extensive use of Microsoft Office. Knowledge of general office procedures, and excellent oral and written communication skills. Must have the ability to resolve problems efficiently. Proficient in copying/moving files and creating directories in a Windows environment. Attention to detail and math skills are essential.

Advertisement Closes 11/12/2025 (7:00 PM EST) 25-06315 Legal Secretary Pay Grade 11 Salary $32,469.60 - $48,705.12 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Office of the Secretary Location 455 Park Pl Ste 120A Lexington, KY 40511 USA Description The Office of Legal Services in Fayette County is seeking a Legal Secretary, to assist with daily duties, including, but not limited to the following: typing legal proceedings, composing correspondence, maintaining attorney calendars, filing documents with the court, setting up and organizing files, answering phones, logging and monitoring mail, case entry into the office database, and archiving case files. Daily administrative duties include: * Answering phones * Monitoring and logging mail * Handling attorney calendars * Organizing case files * Entering information into the office database * Archiving case files when necessary * Preparing travel vouchers * Other duties as assigned Preferred skills for candidate are: * Proficient in Microsoft Outlook, Word, and Excel * Strong organizational skills * Strong phone and communication skills to assist with incoming calls The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at ************ or ************************ Minimum Requirements EDUCATION: High school graduate. EXPERIENCE, TRAINING, OR SKILLS: Four years of clerical experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year for year basis. Substitute EXPERIENCE for EDUCATION: Clerical experience will substitute for the required education on a year for year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Work is performed in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Jessica Crockett at *********************** or ************. An Equal Opportunity Employer M/F/D

Adecco is assisting a local client to fill a Front Desk Clerk position in Glasgow, KY. This is a long-term, 3rd shift opportunity. 11pm - 7am (5 days/every other weekend) you will only be scheduled to work 5 total days from Monday - Sunday. Weekends will be 7p-7a with every other weekend off, weekdays will be 11p-7a. The pay rate will be $13.58 an hour. Responsibilities: Greet and assist guests as they arrive for appointments, Answer phones Observe security cameras between rounds Maintain daily logs of visitors entering and leaving the facility Issue badges as needed for guests and visitors Constructs written reports regarding violations of facility operating guides Attend training and all mandatory in-services, Other duties assigned Qualifications: Excellent organizational skills required, and Excellent communication skills Acquires job skills and learns policies and procedures to complete routine tasks Ability to read and comprehend routine instructions, short correspondence, and memos Must maintain a professional appearance and a Can-Do, positive attitude towards all guests and staff, Ability to multi-task and work in a fast-paced environment Must be people-oriented and able to work independently or with others as needed, PC Skills and Ability to use basic office equipment including Fax, copier, printers What's in it for you? Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401k plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.” -Weekly Pay. Equal Opportunity Employer Minorities/Women/Veterans/Disabled Click on Apply Now to be considered for this Front Desk Clerk job in Glasgow, KY or you can visit our website ***************** to search for other opportunities that are currently available. Equal Opportunity Employer Minorities/Women/Veterans/Disabled Pay Details: $13.58 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Administrative Assistant & Assistant Front Desk/Receptionist Department: Administration and Human Resources Melissa McQueen - Executive Administrative Assistant to the CEO Position Supervises: N/A FLSA Status: Non-Exempt Profile Last Updated: September 4, 2024 Position Summary Provide administrative assistance and support to senior leadership using general administrative assistant skills including scheduling, proofing correspondence, using templates to send offer letters, taking minutes on occasion and other like-type tasks as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position reports to the Executive Administrative Assistant to the CEO, as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position calls for flexibility, excellent people skills, multi-tasking, and the ability to work and communicate well with all levels of internal management and staff, as well as outside clients, vendors, and donors. Must show adherence to the Seven Commitments of Sanctuary and application of the Sanctuary tools. Essential Job Functions Administrative Support (75%) Provide general administrative support to C-Level Officers and designated Directors as instructed by Executive Administrative Assistant to the CEO. Support may include, but is not limited to: Scheduling meetings. Filing, correspondence, reference checks, and taking meeting minutes for C-Level Officers and Vice Presidents as assigned. May draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Assisting with the annual Giving Tree project. Managing agency wish list(s) and online gift registries. Assisting with preparation of materials for community engagement events (e.g., school fairs, speaking engagements). Assist with ordering food and catering services for meetings and events. Assist with coordinating and setting up of New Employee Orientation, All Staff meetings, and other agency meetings. Assist with facilitating the ordering process for agency shirts (polo shirts and t-shirts), name badges, lanyards, and badge holders. Must be a flexible self-starter with excellent time management skills. The coordination of routine matters, meetings, and various other assignments will be delegated to the administrative assistant with minimal direction. Planning and anticipation of needs are critical responsibilities. Position has access to highly confidential and sensitive information. Protection of this information is a requirement of the position. Attention to detail and effective communication are critical. The administrative assistant is expected to draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Must become quickly familiar with agency policies and procedures, the various agency stakeholders, and reporting relationships. Must be able to perform the essential functions of this position with or without reasonable accommodation. Front Desk/Receptionist Coverage (20%) Manage all facets of the reception area of CHNK's administration building from 8:30AM to 5PM Monday through Friday. Answer calls made to CHNK Behavioral Health's (CHNK) main number in a professional, friendly manner; efficiently and effectively direct each call to the appropriate staff or department. Greet and welcome guests and visitors with a positive, helpful attitude as they arrive for meetings, events, or other onsite activities, offering hospitality and notifying the appropriate staff or department of their arrival in a timely manner. Accept deliveries on behalf of CHNK and ensure the recipient is notified of the package arrival in a timely manner. Sort incoming mail: help departments prepare outgoing mail (e.g., managing the postage meter machine, running the folding machine, stuffing/ sealing envelopes, etc.). Accept in-kind donations on behalf of the Development Office, ensuring the donor fills out a donor form, the donated item(s) are routed appropriately, and the Development Office notified of the donation. Assist on-site applicants/new hires for employment by providing them with New Hire Packets to be completed, answering questions regarding forms, ensure paperwork is completed correctly, signed correctly, and is placed in the appropriate Human Resources mail slot. Coordinate pre-arranged drug screen between new hire staff member and designated associate performing drug screen. Ensure all conference rooms and hospitality rooms in the administration building, as well as the mail room, are presentable and well-maintained (e.g., technology is functional, beverage stations are stocked, sanitization products are available, furniture is clean and arranged appropriately, etc.) Assist colleagues, as needed, with administrative tasks such as making photocopies, sending faxes, taking notes, scheduling meetings, and other ad-hoc job duties Must be able to perform the essential functions of this position with or without reasonable accommodation Other Duties as Assigned (5%) Physical Demands and Work Environment While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear; use hands to finger, handle or feel objects; and reach with hands and arms. The employee is occasionally required to sit, kneel, squat, and hold objects or carry. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Minimum Position Qualifications Associate degree in English, Communications, Business or related field, or equivalent knowledge and experience. Bachelor's degree preferred. 1-2 years' experience in an administrative capacity, some experience as a receptionist also preferred. Proficiency with Microsoft suite of programs, including Outlook (email and calendar). Excellent written and verbal communication skills. Self-motivated, organized, and proficient at multi-tasking. Ability to manage highly confidential information in a trustworthy manner. Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment; ability to efficiently adjust within new work structures, processes, or requirements. Strong critical thinking skills and ability to work independently; skilled at identifying, taking ownership of, and intelligently resolving minor issues without involving senior leadership. Effective management of time and time constraints. Comfort communicating and collaborating with all levels of the team, including fellow employees, donors, volunteers, contractors, and Board members. High standards of performance; willingness to assume responsibility for the timely and correct completion of assignments or tasks. Must have a current driver's license and insurance. Demonstrate proven sensitivity to the various cultural and socioeconomic characteristics of Children's Home of Northern Kentucky clients and staff. Ability to work occasional evenings and weekends. CHNK Behavioral Health is an Equal Opportunity Employer. Benefits include 18 PTO days off, 13 paid holidays, 6 Long Term Illness days, retirement plan with 6% match after 1 year, tuition reimbursement, student loan repayment assistance, 4 weeks of paid parental or elder care leave, availability of zero deductible medical plan, dental plan, vision plan, and employer paid life insurance and long-term disability insurance. CHNK has certifications from All Children All Families in LGBTQ+ competencies, Ellequate in work-place equity, the Sanctuary Model of Trauma Informed Care, and Best-In-Class Benefits.

Are you a highly organized and motivated individual? Do you enjoy being the “go-to” person when someone needs help? Are you looking for a career with an established and fast-growing company? If so, we're looking for talented and professional candidates who are focused on teamwork, task completion, and customer satisfaction. If you are looking for a rewarding career, not just another job, then come join our team as an Administrative Assistant! As the Administrative Assistant, you will report directly to the Manager or Franchise Owner and provide key support in daily center activities. Using excellent communication and follow up skills, you will handle multiple tasks simultaneously and perform administrative and clerical tasks to support overall business operations, such as answering phones and managing business documentation. In addition, you will provide support to the sales and/or production team as needed. The ideal candidate can work effectively in a fast-paced, deadline-driven environment and is determined to provide outstanding service to both our customers and fellow team members. RESPONSIBILITIES Answers the phone and directs callers to the appropriate individual Copies and files documents, work orders, estimates, invoices, etc., as needed Helps the sales team and serves as a production backup when needed Maintains center appearance by vacuuming, emptying trash cans, cleaning counters and windows, straightening showroom, updating in-store merchandising, etc. Orders and manages office supplies Helps with accounting duties (printing and calling aging report customers, printing and mailing statements, making bank runs, etc.) and sales (contacting vendors for pricing, providing shipping updates, customer service, etc.) Helps manage center documentation and correspondence, which includes inputting data, faxing, mailing, copying, filing, etc. Performs other duties as needed, such as answering the phone, helping at the front counter, consulting with customers, etc. QUALIFICATIONS High school diploma or GED required Previous service business experience desired Proficient computer and internet skills, including Microsoft Office suite Good communication skills, both in-person and over the phone Strong organizational and time management skills

Advertisement Closes 11/10/2025 (7:00 PM EST) 25-06513 Legal Secretary Pay Grade 11 Salary $32,469.60 - $48,705.12 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Justice & Public Safety Cabinet | Department of Public Advocacy Location 217 South Main Street Suite 201 London, KY 40741 USA Description Do you like working with the public? Do you enjoy a fast-paced work environment? Are you a self-motivated, multi-tasking, and detail-oriented team player? If this sounds like you, then you might be the ideal candidate for Legal Secretary at the London Trial Office of the Kentucky Department of Public Advocacy. Our clients are people not able to afford an attorney who the government has charged with criminal offenses in Laurel County. Compassion for our clients and commitment to our mission are critical characteristics for the successful candidate. Responsibilities include but are not limited to the following: * Act as a liaison between attorneys, clients, and other members of the community. * Draft and edit a variety of documents. * Excellent communication skills both written and verbal. * Time management skills. * Ability to handle time-sensitive tasks for various attorneys. * Ability to work independently. * Knowledge of Microsoft Word, Microsoft Outlook, Microsoft Excel, Courtnet and other court related platforms is preferred. Skills and Expectations include but are not limited to the following: * File creation. * Preparing correspondence. * Data entry. * Answering phones. * Greeting clients as needed. * Prepare and proofread legal documents for staff attorneys. * Assisting with other clerical tasks. Minimum Requirements EDUCATION: High school graduate. EXPERIENCE, TRAINING, OR SKILLS: Four years of clerical experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year for year basis. Substitute EXPERIENCE for EDUCATION: Clerical experience will substitute for the required education on a year for year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Work is performed in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Kaitlyn Hammonds at *********************** or ************. An Equal Opportunity Employer M/F/D