Secretary jobs in Kettering, OH

COMPANY PROFILE Prolink is a premier workforce solutions organization, fulfilling comprehensive staffing, technology, culture, data, and talent experience needs throughout the United States. As a people-centric and results-driven business, we strive to provide a world-class experience to every member of the Prolink Family - our clients, external talent, and internal team. We are committed to intentional connectivity and an energy-positive culture to ensure every member of the Prolink Family has the opportunity to succeed personally, professionally, and financially today and tomorrow. JOB SUMMARY The Administrative Assistant position is within our Finance department and will support our Controller and CFO. This position partners with key stakeholders to support executive leadership by managing schedules, financials, administrative tasks, and communications and acting as a departmental representative as needed. RESPONSIBILITIES Manage personal, company, and client information with confidentiality, professionalism, and discretion Manage an active calendar of appointments, keep executives well informed of upcoming commitments and responsibilities, and ensure executive schedules are followed and respected Arrange complex and detailed travel plans, accommodations, and itineraries Compile and organize business and personal expenses, invoices, and other financial statements Support meeting effectiveness and facilitation, record notes, track action items, and follow up on deliverables Assist with building written communications and presentations Act as a liaison with internal and external stakeholders of the executives Assist with personal responsibilities as needed Perform other related duties as assigned REQUIREMENTS Associate degree in a related discipline or equivalent work experience On-site attendance five days per week to support in-person collaboration and operational needs 1+ years of experience in a related field Proficient with Microsoft Office 365 suite of products Excellent relationship building, communication, detail orientation, organizational, project management, and multi-tasking skills Able to professionally manage confidential and sensitive information Able to be flexible and adaptable to meet tight deadlines, deliver results, and quickly pivot based on shifting priorities in a fast-paced work environment Able to use a variety of business or technical programs to complete tasks High level of integrity, motivation, accountability, perseverance, and alignment with Prolink's values PREFERENCES Candidates with additional and relevant experience, education, licensing, or certification beyond the role's requirements and/or specific to the nature of Prolink's business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by federal, state, or local law.

We are seeking a detail-oriented Admin Assistant to provide administrative and data entry support for utilization management prior authorization requests. Responsibilities: Perform administrative and data entry tasks to support prior authorization workflows. Work within systems including Facets, Filebound, and Jira. Process outbound notification calls to providers and members. Maintain accurate documentation, records, and tracking of authorization requests. Collaborate with internal teams to ensure efficient and timely processing. Requirements: Data entry experience with strong accuracy. Proficiency in Microsoft Excel and Microsoft Office Suite. Ability to manage high-volume tasks with speed and consistency. Strong critical thinking and problem-solving abilities. High attention to detail and accuracy. Ability to multitask in a fast-paced environment. Prior authorization experience, especially with HealthFirst or Anthem, is a plus. Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

The Administrative Assistant is the first point of contact at the front desk, providing a welcoming, professional experience for tenants, visitors, vendors, and prospective clients. This role supports daily property administration, tenant services, and accounts payable processes to ensure efficient operations across the commercial portfolio. This position is temp to hire and will pay between $19 and $22/hr. Responsibilities Greet visitors and tenants, manage sign-ins, issue badges, and direct traffic to appropriate contacts and locations Answer and route calls, monitor shared inboxes, and respond to general inquiries in a timely, professional manner Maintain reception area and common spaces, ensuring cleanliness, signage accuracy, and safety compliance Coordinate meeting room reservations, building events, and tenant engagement activities Assist with tenant onboarding and move-ins/move-outs, including documentation and scheduling Prepare, edit, and distribute property notices, memos, newsletters, and tenant communications Maintain property files and records (leases, certificates of insurance, vendor contracts, work orders) in digital and physical formats Enter and track service requests/work orders; follow up with vendors and tenants until completion Support preventive maintenance scheduling and building inspections; log results and action items Assist with vendor management, including onboarding, compliance tracking, and performance follow-up Collect, log, and deposit checks as directed; reconcile delivery logs and manage mail and packages Process accounts payable, including invoice intake, coding, approvals routing, and entry into accounting systems Verify invoice accuracy against contracts, purchase orders, and work completion; resolve discrepancies with vendors Maintain AP files, aging reports, and payment schedules; support month-end close tasks as needed Generate routine reports (tenant rosters, COI tracking, vendor lists, work order summaries) Order office and building supplies; manage inventory and reorder cycles Support compliance with building policies, life-safety protocols, and risk management procedures Provide general administrative support to the property management team and assist with special projects Qualifications High school diploma or equivalent; associate's degree or administrative certification preferred Experience in commercial real estate, property management, facilities, or professional office reception preferred Familiarity with accounts payable processes and basic accounting principles Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and property/accounting software (e.g., Yardi, MRI, Angus, Building Engines) preferred Strong communication, customer service, and interpersonal skills Detail-oriented with excellent organizational and time management abilities Ability to manage multiple priorities, maintain confidentiality, and exercise sound judgment Professional demeanor and reliability in a front desk, tenant-facing environment If you are interested in learning more, please apply now.

Job DescriptionLooking for a few extra dollars for the summer coming up? We are looking for you! At Environment Control we have a passion for quality with over 50 years of experience! We are looking for energetic cleaners for commercial facilities - offices, banks, libraries, & government buildings - in the Miamisburg area. Basic cleaning tasks - empty trash, dust, wipe down& sanitize surfaces, sweep, vacuum, and mop. Great job for individuals looking to supplement their income. This is also a great way to get paid to exercise! SCHEDULE: Multiple Routes Available - M-F, MWF, TTRSA, Weekends, Etc.... Hours 2-4 hours a night (10-20 per week) - Based on assigned route. Flexible Starting Time - Employees can start work anytime between 6p and 9p. Feel Free to reach out with questions! Call or text Kya at ************ If you are looking for a part-time job close to home,we are looking for you! Powered by JazzHR Q87SrE3rzx

Position is responsible for providing general administrative support for the General Manager of Rotating Parts & Compressor Airfoils Part Family. The ideal candidate can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. **Job Description** **ESSENTIAL RESPONSIBILITIES** + Assists with calendar management. Able to coordinate daily activities, prioritize inquiries and requests, as well as troubleshoot conflicts. Will work in conjunction with the various leaders to ensure smooth day-to-day engagements. + Provides a bridge for smooth communication between the leader's office and internal departments; Able to maintain credibility, trust and support with senior management. + Coordinate complex domestic & global travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. + Works closely and effectively with the leader to keep them well informed of upcoming commitments and responsibilities, following up appropriately. + Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. + May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events. + Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. + Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints + Helps support community responsibility events/activities. + Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, in order to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. + Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources & budget. + Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. **QUALIFICATIONS** + Associate's Degree or High School Diploma / GED from an accredited school or institution **DESIRED CHARACTERISTICS** + Minimum of 5 years' experience as an administrative assistant, preferably within a large organization. + Knowledge of general office management and current computer/office communications technologies; Proficient in Microsoft Software: PowerPoint, Word, Excel and Outlook. + Able to run reports in Excel, Access, Business Objects and other data gathering programs. Input and update data into Oracle databases. + Able to manage conference & meeting room technologies + Knowledge of Concur - global travel & expense system, badging system + Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. + Effective time management and organizational skills; able to balance multiple priorities. + Able and flexible to support off hours for urgent issues like trip cancellations, etc. + Able to effectively interact and communicate with senior level management, corporate contacts and external customers. + Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. + Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. + Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. The salary range for this position is $ 50,000.00 - 90,000.00 USD Annual. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. This posting is expected to close on December 10, 2025. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or programs (i.e., is a "Sponsor"). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. **Additional Information** GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer (****************************************************************************************** . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). **Relocation Assistance Provided:** No GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Job Title Administrative Assistant I - Fire Science Location Main Campus - Dayton, OH Job Number 05304 Department Fire Science Technology Job Category Support Job Type Part-Time Status Regular Job Open Date 12/01/2025 Resume Review Date 12/16/2025 Closing Date 12/15/2025 Open Until Filled No The Fire Science Technology program provides an understanding of all aspects of fire science including fire protection, prevention, and investigation. The FST program is also appropriate for career firefighters, fire protection system designers, fire prevention code enforcement personnel, and safety professionals who want to enhance their job skills as well as increase their opportunities for promotion. This position will provide administrative support to the Fire Academy Coordinator and Fire Science instructors as well as provide service to both internal and external customers of the Fire Science Technology Programs. This position also provides service to both internal and external customers in a manner that enables the department to operate efficiently, while maintaining a pleasant, collaborative environment. The hourly pay rate for this position is $17.45 and has a maximum of 28 hours per week. Why work for Sinclair College? The following are some of the benefits that part-time staff with Sinclair College receive: * Tuition waiver for employee for 3 credit hours per semester * Opportunity for advancement and promotion * Support for continued professional development and education * OPERS pension participation, with 14% employer contribution * 14 days of annually observed company holidays, part-time employees are paid for regularly scheduled hours on these days * High quality programs and events for work-life balance * SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment. Principal Accountabilities Office Coverage and Customer Service * Greet students, visitors, employees, answer questions and refer appropriately * Answer incoming phone calls, answer questions and transfer calls * Process mail and correspondence * Keep track of FST budget including purchase orders and check requests Records Management * Interact with the Division of EMS test management site to enter students into classes and post skills testing * Organize and file student and class records * Create and re-create any earned Certificates requested Administrative Support of Staff and Administration * Enter and process payload * Enter class assignments * Other duties as assigned Requirements * Minimum of a high school diploma or equivalent required with two years of office experience; associate's level degree in related field preferred * Ability to prioritize and efficiently manage multiple tasks, while maintaining attention to detail, and meeting deadlines required * Computer skills with proficiency in Word, Excel, Outlook, and Power Point, and ability to learn other software programs used by the department, required * Knowledge of organizational structure of the college preferred * Strong interpersonal communication skills required * Ability to provide customer service in a responsible manner by being knowledgeable, proactive and supportive required * Ability to serve as a Division of EMS exam proctor

ANG is seeking an Administrative Support Specialist to provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA). This role requires attention to detail, initiative, and the ability to effectively manage multiple priorities in a fast-paced environment while maintaining compliance with DCSA and DoD policies. Essential Functions Records & File Management: Establish and maintain electronic and hard copy files; prepare records for transfer or destruction in accordance with DCSA Manuals 00-04 Vol. 1 & 2. Personnel In/Out Processing: Assist with onboarding and offboarding employees, processing credentials, maintaining rosters, and coordinating with staff on employee support programs. Operational Policy Support: Apply critical thinking and research to implement and communicate office policies, procedures, and requirements. Executive & Directorate Support: Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence for Regional Mission Directors (RMD), Deputy RMDs, and Field Managers. Time & Attendance: Prepare and process reports using automated systems; respond to routine requests for information and compliance requirements. Inter-Office Coordination: Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems. Action Tracking: Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines. Correspondence & Document Creation: Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations. Conference Room & Meeting Support: Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed. Supply & Office Management: Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices. Classified Material Handling: Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages in accordance with DCSA mail tracking procedures. Point of Contact Duties: Serve as a regional or office POC for administrative queries, general inboxes, and tasking assignments. Devise methods for identifying data patterns and trends in available information sources. Follow management system policies, procedures, and work instructions as part of daily job duties. Protect company and customer information by adhering to security and quality requirements. Promptly report incidents, nonconformities, or risks to the appropriate authority. Supervisory Responsibility None required for this position Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to remain in a stationary position 75% of the time. Occasionally moves about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly. Frequently moves standard office equipment up to 25 pounds. Must be able to work indoor conditions 90% of the time. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Position Type/Expected Hours of Work This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need. Travel Up to 10% local travel may be required. Experience At least two (2) years of relevant administrative or office support experience. Strong oral and written communication skills. Proficiency in English, with ability to draft and edit professional correspondence. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Education High school diploma or equivalent. Compensation and Benefits: The expected compensation range for this position is $41,800.00-$45,000.00 per year (annualized hourly rate of pay). We offer comprehensive benefits that allow you to balance work and life. A benefits summary is available from this link: ************************************************************************* Security Clearance Secret Drugfree Workplace All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group. AAP/EEO Statement All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws. We value the skills and experience Veterans bring to the workplace and strongly encourage Veterans to apply. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We can recommend jobs specifically for you! Click here to get started.

Clerical Specialist- Homestead (4625-20) Deadline to Apply: Open Until Filled 138 East Court Street Cincinnati, OH 45202 Work Hours: 80 Hours Bi-Weekly Salary Range: $16.50 to $25.00 per hour Benefits of Working for Hamilton County: * Generous Paid Time Off: 11 Paid Holidays, Paid Vacation and Sick Time, Paid Parental Leave * Comprehensive Benefits Package: Medical, HRA, Dental, Vision, Employer-Paid Life Insurance, Tuition Reimbursement, Public Service Loan Forgiveness Eligibility, Wellness Incentives, robust Employee Assistance Plan, access to Free Medical and Rx through Marathon Health, and more! * Ohio Public Employee Retirement System which includes 14% Employer Contribution AND a defined benefit option. Requirements (Education, Experience, Licensure, Certification): Preferred Qualifications: * Analytical and problem-solving abilities when reviewing documents and reports * Strong Customer Service skills * Ability to work efficiently and prioritize work assignments * Proven, reliable attendance Job Duties (Summary): * Provide support and coverage for the front desk * Communicate professionally and effectively with property owners and government entities Experience and Skills * Excellent written and verbal communication skills * Familiarity with Microsoft Office tools and/ or Microsoft Office tools support * Positive attitude and desire to learn * Ability to work efficiently and prioritize work assignments * Previous customer service experience is a plus Contact Information: Send cover letter and resume with salary requirements to Hamilton County Auditor Jessica E. Miranda, 138 E. Court St. Rm 304A Cincinnati, Ohio 45202. Attn: Amy Humphrey or email Ms. Humphrey at *******************************. An Equal Opportunity Employer.

Handles administrative tasks primarily aimed at running insurance verification, uploading supporting documentation, making changes to incorrect insurance information, and assisting error resolution Position Description: Run insurance verification to assure coverage across all programs Uploading supporting documentation into Electronic Health Record (HER) Make changes to any incorrect and/or lapsed insurances and submit proper documentation for corrections Assist with error resolution for activities with no payers Provide follow up and assistance for more detail/complex insurance situations Work with outpatient site staff to ensure proper insurance is collected at time of service Other duties as assigned Required Knowledge, Skills, and Abilities: Excellent written and verbal communication skills Strong customer service skills Strong attention to detail with excellent organization and time management skills; ability to multitask. Intermediate computer skills; knowledge of Electronic Health Record (HER); experience with insurance Adhere to acceptable professional/clinical boundaries and confidentiality Intermediate administrative clerical skills (e.g. general office duties, reception and record keeping) Highly self-motivated and able to work proactively both independently and as a team Job Requirements: High School Diploma or equivalent Minimum of 1 year experience in Insurance Verification Essential Functions/Physical Demands: Positional: Driving in accordance with job duties assigned. Infrequent standing and walking. Frequent to constant sitting. Gross Mobility: Rare climbing, or crawling. Infrequent balancing, stooping, kneeling, or crouching. Frequent to constant reaching and handling. Sensory: Rare tasting/smelling. Infrequent use of color vision. Occasional use of far visual acuity, depth perception, and field of vision. Frequent use of near and midrange visual acuity, and visual accommodation. Frequent to constant talking. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability. 9:00 AM - 6:00 PM

Job Description Join Our Team as a Secretary at Beulah Home Care LLC! Are you organized, detail-oriented, and looking for an opportunity to grow in a professional and supportive environment? Beulah Home Care LLC, located in Mason, OH, is seeking a dedicated Secretary to join our team. If you're ready to make an impact and contribute to a meaningful mission, we'd love to hear from you! About Us At Beulah Home Care LLC, we are committed to providing compassionate and reliable home care services to our community. Our team is passionate about making a difference in the lives of those we serve, and we strive to create a welcoming and collaborative workplace for all our employees. Position Summary As a Secretary at Beulah Home Care LLC, you will play a key role in keeping our operations running smoothly. You'll be the backbone of our office, ensuring that administrative tasks are handled efficiently and that our team has the support they need to succeed. This is a fantastic opportunity for someone who is eager to contribute to a growing organization and develop their professional skills. Key Responsibilities Manage day-to-day administrative tasks, including scheduling, filing, and data entry. Answer phone calls and emails, providing excellent communication and customer service. Maintain accurate records and documentation to ensure compliance with company policies. Assist with organizing meetings, preparing agendas, and taking minutes as needed. Support the team with various clerical duties to ensure smooth office operations. Required Skills and Qualifications Strong organizational skills with attention to detail. Excellent verbal and written communication abilities. Proficiency in basic computer applications, such as Microsoft Office Suite. Ability to multitask and prioritize tasks in a fast-paced environment. A proactive and positive attitude with a willingness to learn. No prior experience is required for this role, so if you're just starting out in your career, this is a great place to begin! Why Join Beulah Home Care LLC? While we do not currently offer additional benefits, we pride ourselves on fostering a supportive and inclusive workplace where your contributions are valued. At Beulah Home Care LLC, you'll be part of a team that works together to make a real difference in people's lives. We believe in creating an environment where everyone feels respected and empowered to grow. Ready to Apply? If you're ready to take the next step in your career and join a company that truly cares, we'd love to hear from you! Submit your application today and let's start building something great together at Beulah Home Care LLC. Beulah Home Care LLC is an equal opportunity employer. We welcome applicants from all backgrounds to apply. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

We are currently hiring an Body Shop Administrative Assistant to join our team at McCluskey Chevrolet in Cincinnati, OH. As an administrative assistant, you will play a key role in supporting our auto body department and ensuring smooth operations. McCluskey Chevrolet is a leading Body Shop in Cincinnati, OH, committed to providing exceptional service to our customers. Join our team and be part of a dynamic and fast-paced work environment. JOB TITLE: Body Shop Administrative Assistant REPORTS TO: Body Shop Manager LOCATION: 435 E Galbraith Rd Cincinnati, OH A SHORT LIST OF YOUR TASKS AND RESPONSIBILITIES: Greet customers and handle incoming calls and inquiries in a professional manner. Schedule repair appointments and coordinate vehicle drop-offs and pick-ups. Prepare and process repair orders, estimates, invoices, and insurance documentation. Maintain accurate records of customer interactions, repair progress, and parts orders. Communicate with insurance adjusters and assist with claim processing. Track parts deliveries and update technicians on arrival times. Assist with payroll, timekeeping, and other internal administrative tasks. Maintain a clean and organized front office and customer waiting area. Support the Body Shop Manager with reporting, scheduling, and other duties as needed. WE'RE LOOKING FOR A SELF-STARTER WHO MEETS THE FOLLOWING QUALIFICATIONS: Availability to work Monday-Friday 8am to 6pm. High school diploma or equivalent; associate degree or administrative training preferred. Previous experience in an automotive or collision repair environment is a plus. Strong organizational and multitasking skills. Valid drivers license and insurable Excellent verbal and written communication abilities. Proficiency in Microsoft Office and familiarity with shop management software (e.g., CCC One, Mitchell, or similar). Ability to work in a fast-paced environment and handle sensitive information with discretion. HERE'S HOW WE TAKE CARE OF YOU (AND YOUR LOVED ONES): Medical, dental, and vision benefits. Voluntary benefits available. Paid time off. Paid company holidays. 401(k) with conditional employer match after one year of employment. Growth potential. Automotive discounts (GM Employee Discount) IF YOU ARE QUALIFIED, YOU WILL BE CONSIDERED FOR THIS POSITION: An Equal Employment Opportunity/Affirmative Action Employer M/F/D/V. Only qualified individuals (those who meet the fundamental qualifications) will be considered as applicants for this position. Applications will be accepted for a minimum of 3 business days from the date of the initial posting. McCluskey Chevrolet will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at ************. McCluskey Chevrolet participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.

Administrative Assistant & Assistant Front Desk/Receptionist Department: Administration and Human Resources Melissa McQueen - Executive Administrative Assistant to the CEO Position Supervises: N/A FLSA Status: Non-Exempt Profile Last Updated: September 4, 2024 Position Summary Provide administrative assistance and support to senior leadership using general administrative assistant skills including scheduling, proofing correspondence, using templates to send offer letters, taking minutes on occasion and other like-type tasks as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position reports to the Executive Administrative Assistant to the CEO, as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position calls for flexibility, excellent people skills, multi-tasking, and the ability to work and communicate well with all levels of internal management and staff, as well as outside clients, vendors, and donors. Must show adherence to the Seven Commitments of Sanctuary and application of the Sanctuary tools. Essential Job Functions Administrative Support (75%) Provide general administrative support to C-Level Officers and designated Directors as instructed by Executive Administrative Assistant to the CEO. Support may include, but is not limited to: Scheduling meetings. Filing, correspondence, reference checks, and taking meeting minutes for C-Level Officers and Vice Presidents as assigned. May draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Assisting with the annual Giving Tree project. Managing agency wish list(s) and online gift registries. Assisting with preparation of materials for community engagement events (e.g., school fairs, speaking engagements). Assist with ordering food and catering services for meetings and events. Assist with coordinating and setting up of New Employee Orientation, All Staff meetings, and other agency meetings. Assist with facilitating the ordering process for agency shirts (polo shirts and t-shirts), name badges, lanyards, and badge holders. Must be a flexible self-starter with excellent time management skills. The coordination of routine matters, meetings, and various other assignments will be delegated to the administrative assistant with minimal direction. Planning and anticipation of needs are critical responsibilities. Position has access to highly confidential and sensitive information. Protection of this information is a requirement of the position. Attention to detail and effective communication are critical. The administrative assistant is expected to draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Must become quickly familiar with agency policies and procedures, the various agency stakeholders, and reporting relationships. Must be able to perform the essential functions of this position with or without reasonable accommodation. Front Desk/Receptionist Coverage (20%) Manage all facets of the reception area of CHNK's administration building from 8:30AM to 5PM Monday through Friday. Answer calls made to CHNK Behavioral Health's (CHNK) main number in a professional, friendly manner; efficiently and effectively direct each call to the appropriate staff or department. Greet and welcome guests and visitors with a positive, helpful attitude as they arrive for meetings, events, or other onsite activities, offering hospitality and notifying the appropriate staff or department of their arrival in a timely manner. Accept deliveries on behalf of CHNK and ensure the recipient is notified of the package arrival in a timely manner. Sort incoming mail: help departments prepare outgoing mail (e.g., managing the postage meter machine, running the folding machine, stuffing/ sealing envelopes, etc.). Accept in-kind donations on behalf of the Development Office, ensuring the donor fills out a donor form, the donated item(s) are routed appropriately, and the Development Office notified of the donation. Assist on-site applicants/new hires for employment by providing them with New Hire Packets to be completed, answering questions regarding forms, ensure paperwork is completed correctly, signed correctly, and is placed in the appropriate Human Resources mail slot. Coordinate pre-arranged drug screen between new hire staff member and designated associate performing drug screen. Ensure all conference rooms and hospitality rooms in the administration building, as well as the mail room, are presentable and well-maintained (e.g., technology is functional, beverage stations are stocked, sanitization products are available, furniture is clean and arranged appropriately, etc.) Assist colleagues, as needed, with administrative tasks such as making photocopies, sending faxes, taking notes, scheduling meetings, and other ad-hoc job duties Must be able to perform the essential functions of this position with or without reasonable accommodation Other Duties as Assigned (5%) Physical Demands and Work Environment While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear; use hands to finger, handle or feel objects; and reach with hands and arms. The employee is occasionally required to sit, kneel, squat, and hold objects or carry. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Minimum Position Qualifications Associate degree in English, Communications, Business or related field, or equivalent knowledge and experience. Bachelor's degree preferred. 1-2 years' experience in an administrative capacity, some experience as a receptionist also preferred. Proficiency with Microsoft suite of programs, including Outlook (email and calendar). Excellent written and verbal communication skills. Self-motivated, organized, and proficient at multi-tasking. Ability to manage highly confidential information in a trustworthy manner. Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment; ability to efficiently adjust within new work structures, processes, or requirements. Strong critical thinking skills and ability to work independently; skilled at identifying, taking ownership of, and intelligently resolving minor issues without involving senior leadership. Effective management of time and time constraints. Comfort communicating and collaborating with all levels of the team, including fellow employees, donors, volunteers, contractors, and Board members. High standards of performance; willingness to assume responsibility for the timely and correct completion of assignments or tasks. Must have a current driver's license and insurance. Demonstrate proven sensitivity to the various cultural and socioeconomic characteristics of Children's Home of Northern Kentucky clients and staff. Ability to work occasional evenings and weekends. CHNK Behavioral Health is an Equal Opportunity Employer. Benefits include 18 PTO days off, 13 paid holidays, 6 Long Term Illness days, retirement plan with 6% match after 1 year, tuition reimbursement, student loan repayment assistance, 4 weeks of paid parental or elder care leave, availability of zero deductible medical plan, dental plan, vision plan, and employer paid life insurance and long-term disability insurance. CHNK has certifications from All Children All Families in LGBTQ+ competencies, Ellequate in work-place equity, the Sanctuary Model of Trauma Informed Care, and Best-In-Class Benefits.

At Miami County Public Health (MCPH), our mission is to prevent illness, promote healthy lifestyles, and protect every person who spends time in our community. We are a leader and partner in public health that engages, educates, and empowers community members to reach their full potential. We strive to make Miami County a healthy and safe place to be and value compassion, dedication, transparency, and public awareness. QUALIFICATIONS: Possession of a high school diploma, G.E.D. equivalency, or a high school proficiency certificate. Minimum of 2 (2) years' experience in public health, or an equivalent combination of training, education, and experience. Must possess a valid Ohio driver's license and maintain a driving record that meets the insurability requirements of the agency's insurance provider. DUTIES: Under the direction of the Director of Administration/Assistant to the Health Commissioner: Coordinates and facilitates organizational efforts to achieve and maintain local health department accreditation from the Public Health Accreditation Board (PHAB), coordinates agency's accreditation preparation, application, annual reports, and reaccreditation. Provides oversite, builds, directs, and oversees implementation and effectiveness for quality improvement (QI), performance management (PM) for the agency. Assures reporting of PM System data and facilitates the annual review of performance data. Leads agency Project Improvement Teams, convenes regular meetings, sets agendas, develops, and analyzes performance improvement data for the team; designs and implements the necessary quality improvement processes and systems; develops and implements plan for communicating performance and quality improvement information to staff, leadership and Board; implements a recognition program for projects. Assists in organizational strategic planning and monitors progress toward strategic goals; facilitates Strategic Plan Annual Review process. Serves as a back up in Vital Statistics; files and issues certificates of birth, death, burial permits, affidavits and supplementals; handles public inquiries, complaints, and prepares required correspondence. Serves as a back up to the Accounting Specialist; ensures balancing, completion of daily pay-ins, process purchase orders, process invoices and payments. HOURS 40 hours per week, Monday - Friday 7:45 am - 4:15 pm; some weekend and evening hours FLSA Non-Exempt from Overtime COMPENSATION $20.19 - $34.74 DOQ BENEFITS Medical, dental, and vision coverage, Health Saving Account option, Health Reimbursement Account, Agency provided telemedicine for employee and family members, Wellness Program, Agency provided life insurance with option of additional coverage, Paid time off, vacation and sick leave, 13 paid holidays, 40-hour week, Ohio Public Employee Retirement System, Optional Deferred Compensation Program, Paid professional membership, trainings, and conferences. POSTING DATES Until Filled EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations. This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes.

Advertisement Closes 12/14/2025 (7:00 PM EST) 25-07296 Administrative Specialist Pay Grade 12 Salary $35,712.48 - $50,622.48 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services Location 601 Washington Avenue Newport, KY 41071 USA Description The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families, improve safety and permanency for children and vulnerable adults, and engage families and community partners in a collaborative decision-making process. DCBS seeks an administrative specialist who is driven and wishes to work in a professional office environment while providing administrative support to frontline child welfare staff and supervisors, who work with families to ensure safe, stable homes for the children of the Commonwealth. The employee is expected to perform at the highest quality to ensure administrative support to frontline staff and vulnerable citizens. For more information on the Department for Community Based Services, please visit our website at **************************************************** Responsibilities include but are not limited to: * Transcribing notes into court reports and case documentation. * Entering contacts, case plans and consults in TWIST. * Conducting criminal background checks. * Scheduling court hearings. * Filing court reports with the clerk of courts. * Filing case documentation in electronic and paper files. * Preparing and delivering correspondence to families and professionals. * Requesting records and filing records in electronic and paper files. * Requesting documentation and summaries from community partners. * Entering timesheets for staff on the team. * Assisting staff with coordination of schedules from home visits and parent/child visitation. * Liaison with social service aide positions and other administrative staff within the county. Skills and Expectations include but are not limited to the following: * Strong verbal and written communication skills. * Good time management and organizational skills. * The ability to work well under pressure. * A willingness to work as part of a team. CHFS participates in E-Verify and will provide the federal government with U.S. Citizenship and Immigration Services (USCIS) Form I-9 information to confirm that you are authorized to work in the U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the USCIS Form I-9. For more information on E- Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at ************ or ************************** The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation. If you are interested in a challenging yet rewarding opportunity to make a positive difference in your community, we would love to review your application for an Administrative Specialist I. Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Lori Bounds at ****************** or ************. An Equal Opportunity Employer M/F/D

Job DescriptionFleet Titles SpecialistThis administrative role is responsible for processing vehicle titles and license documents for client accounts. Follows up with clients on missing requirements and with state/local offices or suppliers to ensure each transaction is completed by the due date. RESPONSIBILITIES Processes the necessary paperwork to ensure that all vehicles are properly titled and licensed Processes paperwork via online system and follows all online compliance laws Maintains online inventory and monies on account for processing Reviews documentation to identify and correct any inconsistencies in the documentation Processes any additional requests for customers or internal departments Interfaces as necessary with local and out-of-state title agencies, auction personnel, wholesale buyers, customers, dealer associations, manufacturers, internal personnel, etc. Mails titles, memo titles, plates, registrations, etc. to appropriate external or internal customers Enters all appropriate information into computer system and/or customers Responds to inquires on the status of title processing or other matters. Investigates questions or problems and takes action to resolve the problem. Refers only the more difficult problems to supervisory personnel. Keeps supervisor advised of any particular or recurring problems or significant customer service issues Processes check requests in payment of title fees, sales tax and/or to obtain reimbursement for funds spent by customers that are the company's responsibility and verify that all checks have been processed and accounted for on the check register and daily check report REQUIREMENTS: High School Diploma or equivalent Minimum six months title experience or two years general administrative experience, or an equivalent combination of title and work experience Professional communication and interpersonal skills Able to analyze issues and resolve routine problems Able to set priorities, meet deadlines and maintain daily work requirements Good follow-up skills, with ability to track work in progress and ensure completion Strong attention to detail Advanced Computer Skills and able to use standard office software Some experience with computer based accounting and inventory systems Drug Free Employer Work schedule is 8 hours with the option to start schedule from 7:30am to 9:00am and end 4:30p to 6:00pm. After training is completed there is an option for one work from home day.

Secretarial and Office Personnel/Secretary / Administrative Assistant Date Available: 01/05/2026 District: Batavia Local School District Additional Information: Show/Hide JOB POSTING 12/1/2025 Batavia Local Schools CENTRAL ENROLLMENT SECRETARY 2025-2026 School Year - Start Date 1/5/2026 260 days, 8 Hrs. per day Essential Functions: Demonstrated proficiency of Microsoft office programs EMIS knowledge preferred Maturity of manner, proper use of discretion, and professional demeanor Experience in dealing with confidential and sensitive matters * Reports to: Superintendent * BCI & FBI background checks required Salary: based on experience Contact: Keith Millard 4 Bulldog Place Batavia, OH 45103 732-2343 millard_******************** DEADLINE: December 10, 2025 * Outside applicants must submit applications online with Applitrack @Ohioteachingjobs.org

The Accounting & Administrative Specialist will perform a variety of tasks. These duties include but are not limited to accounts payable/receivable, support of the accounting and onsite staff, data entry, and customer service with vendors/customers/contractors. In addition, the person in this role will be expected to work with the upmost confidentiality due to the information he/she will be exposed to. The Accounting & Administrative Specialist will be expected to work professionally and have the ability to accurately perform very detailed tasks in a timely manner. PRINCIPAL DUTIES & RESPONSIBILITIES 1. Accounting - (50%) Enters and maintains Onsite accounts payable vendors in accounting system Enters Onsite vendor and subcontractor invoices Issues Purchase Orders Follows up on past due accounts receivables Reviews payroll Processes monthly tax payments Processes intercompany invoices Updates departmental budgets monthly Records cash receipts Processes I099s annually Follow up with vendors on expires COIs 2. Administration - (50%) Ensures that Onsite timesheets are received weekly and entered correctly Seek out missing timesheets Reconcile PTO requests weekly between accounting and payroll systems Processes background check requests Assist new hires with Concur set up New hire set up in accounting system Processes I9s for new hires QUALIFICATIONS Education/Experience Associate degree or higher 2-4 years in a related accounting/administrative role Licenses/Credentials/Certifications N/A Skills/Specialized Knowledge/Abilities Outlook Excel Workday preferred Data Entry experience MS Teams WORKING CONDITIONS Tools and Equipment Used Computer Scanner Printer Travel None Physical & Mental Demands Frequently required to sit at a desk/workstation for long period of time Ability to work at a computer terminal for extended periods of time Digital dexterity and hand/eye coordination in operation of office equipment Light lifting and carrying of supplies, files, etc. Ability to speak to and hear employees/clients via phone or in person Body motor skills sufficient to enable incumbent to move around the office environment Ability to analyze accounting reports and make recommendations Additional Mental Requirements: compare, decide, direct, problem solve, analyze, instruct, and interpret Environment Work typically performed in an office setting.

Job Description Administrative Support Specialist Part-Time - Monday, Tuesday, Wednesday - 8:00AM - 5:00PM The Administrative Support Specialist provides essential administrative and operational support to the Leadership Team. This role helps ensure smooth daily operations, accurate documentation, and timely completion of executive-level tasks. The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. This position is part-time and onsite on Monday, Tuesday, and Wednesday from 8:00AM - 5:00PM Qualifications: Required Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace. Ability to manage competing priorities and meet deadlines. Strong written and verbal communication skills. Professionalism, reliability, and the ability to work independently on assigned days. Preferred Experience in administrative support, operations, or office coordination. Experience supporting managers, directors, or executive-level leaders. Comfort with learning new systems, technology, and processes quickly. Key Responsibilities: Administrative & Office Support Assist with scheduling, meeting coordination, and calendar organization for Program Leadership. Prepare and format documents, reports, presentations, and correspondence. Manage shared inboxes, route inquiries, and track follow-up items. Organize and maintain electronic files, shared drives, and internal documentation. Support data entry, tracking logs, and basic information management tasks. Operations & Project Support Assist with operational workflows, processes, and small internal projects. Help gather information, compile updates, and monitor progress on executive priorities. Coordinate logistics for internal meetings, trainings, and small events. Support the development and distribution of internal communications. Executive Team Support Track deadlines, ensure deliverables are completed, and send reminders as needed. Prepare meeting materials, agendas, and notes. Take accurate meeting minutes, summarize key discussions and document action items. Conduct light research and pull data as requested by leadership. Maintain confidentiality and handle sensitive information with discretion. Work Environment & Schedule Part-time onsite position working Monday, Tuesday and Wednesday from 8:00AM-5:00PM Collaborative and mission-driven team environment.

We are seeking a detail-oriented and organized Property Administrator to join our client's commercial property management team. This role provides essential administrative support to ensure smooth operations across our portfolio of properties. The ideal candidate will be proactive, efficient, and comfortable handling a variety of tasks in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr. Responsibilities Serve as the primary point of contact for tenant inquiries and coordinate responses with property managers. Maintain accurate records, files, and documentation related to leases, insurance certificates, and compliance requirements. Prepare and distribute correspondence, reports, and meeting materials as needed. Assist with scheduling inspections, vendor appointments, and maintenance work orders. Process accounts payable, including coding invoices, verifying charges, and ensuring timely payments to vendors. Track and reconcile expenses for assigned properties and assist with budget preparation. Support property managers with lease administration, renewals, and tenant communications. Monitor office supplies and order replacements as necessary. Perform general administrative duties such as answering phones, managing email communications, and maintaining organized digital and physical filing systems. Qualifications Previous experience in property management or a related administrative role preferred. Prior experience with accounts payable is preferred. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite and property management software. Ability to manage multiple priorities and meet deadlines. Excellent communication and interpersonal skills. If you are interested in learning more, please apply now.