Secretary jobs in Kettering, OH - 414 jobs

Are you an experienced Administrative Assistant with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work at their company in Mason, OH. Position Summary: We are seeking a proactive and detail-oriented Administrative Assistant to support our senior leadership team. This role is critical in ensuring efficient calendar management, email oversight, meeting scheduling, travel coordination, and procurement processes. The ideal candidate will demonstrate exceptional organizational skills, a strong sense of ownership, and the ability to work autonomously in a fast-paced environment. Primary Responsibilities/Accountabilities: Key Responsibilities: Calendar Management: Manage and coordinate calendars for various senior leaders, ensuring optimal scheduling of meetings and appointments. Prioritize scheduling requests and communicate effectively with stakeholders to resolve conflicts. Email Management: Monitor, organize, and sometimes respond to emails on behalf of senior leaders, ensuring timely follow-up on important communications. Draft and prepare correspondence as needed. Meeting Scheduling: Schedule and coordinate meetings invites. Facilitate virtual and in-person meeting logistics, ensuring all necessary technology and resources are available. Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation for senior leaders. Ensure travel arrangements comply with company policies and are cost-effective. Purchase Order Creation: Create and manage purchase orders for team members, ensuring compliance with budgeting and procurement procedures. Maintain accurate records of purchases and expenditures. Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. - Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. - Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Answer and direct phone calls - Organize and schedule meetings and appointments. Maintain contact lists. - Produce and distribute correspondence memos, letters, faxes, and forms. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Order office supplies. - Book travel arrangements. - Submit and reconcile expense reports. Provide general support to visitors. - Provide information by answering questions and requests. Take dictation. - Research and create important presentations and develop processes. Generate reports. Handle multiple projects. Prepare and monitor invoices. Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities. - Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies, and verifying receipt of supplies. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications, establishing personal networks, and participating in professional societies. Qualifications: High school diploma or equivalent; associate's or bachelor's degree preferred. Experience: Previous administrative assistant experience preferred, ideally supporting senior leadership. Familiarity with calendar management, meeting coordination, and travel arrangements. Technical Skills: Proficiency in Microsoft Outlook and Microsoft Teams. Experience with Coupa or similar procurement software is preferred. Behavioural Characteristics: Learning Agility: Ability to quickly learn new processes, systems, and tools to enhance job performance. Sense of Ownership: Demonstrates accountability and takes initiative in completing tasks and projects. Autonomy: Able to work independently, managing time effectively and prioritizing tasks in a dynamic environment.

We are seeking a proactive and detail‑oriented Administrative Assistant to ensure the smooth and efficient operation of our office. This role is central to supporting managers and employees, coordinating communication, and keeping processes organized. If you thrive in a dynamic environment and enjoy being the go‑to person for organization and problem‑solving, this is the opportunity for you. Key Responsibilities Answer and direct phone calls, manage email correspondence, and provide information to visitors and staff Schedule meetings and appointments, maintain contact lists, and develop filing systems Produce and distribute memos, letters, faxes, and forms; assist in preparing reports and presentations Order office supplies, book travel arrangements, reconcile expense reports, and monitor invoices Ensure smooth operation of office equipment, coordinate repairs, and maintain supply inventories Support administrative staff development and contribute to process improvements Handle confidential and time‑sensitive information with discretion Qualifications Strong organizational and multitasking skills Excellent verbal and written communication skills Ability to manage confidential information responsibly Familiarity with office practices, procedures, and equipment Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) A proactive mindset with attention to detail What We Offer Opportunities for professional growth and skill development A collaborative team culture where your contributions are valued Exposure to diverse projects and networking opportunities A role that balances structure with variety

AMG has partnered with EarthPeak Solutions, an emerging company at the intersection of environmental technology and regenerative agriculture. EarthPeak converts organic materials into high-value fertilizers and carbon-smart product, and they're growing quickly! We're are in need of an Office Administrator to act as the heartbeat of our office and production facility. This role keeps communication open, schedules aligned, and the daily flow of operations running smoothly. (no corp-to-corp or work sponsorship available) Responsibilities: Manage the front-office by answering and directing phone calls, greeting visitors, and keeping communication flowing between drivers, factory personnel, and leadership. Coordinate inbound deliveries, notify staff of driver arrivals, maintain logs, and help keep the production schedule on track. Support production and logistics by tracking loads, gathering and enter tare weights, and ensure accurate invoice information (using QuickBooks or similar). Handle documentation and compliance, send Certificates of Destruction, maintain organized digital and physical records, and support audit readiness. Manage daily office systems such as data entry, maintaining logs, updating customer/vendor files, and assisting with internal workflow software. Assist with product fulfillment by taking occasional online orders, generating shipping labels, packing small orders, and communicating with customers. Support leadership with maintaining schedules, tracking deadlines, prepping documents for management and sales, and proactively resolving routine administrative issues. Engage with staff throughout the facility. You will be working in an office connected to the factory and will need to walk the production floor when needed to communicate with operations staff. Required Skills & Attributes: Strong communicator: clear, concise, steady and able to communicate effectively with all levels of the organization. Solid computer literacy; comfortable learning new systems quickly. Experience with Office 365 and Quickbooks is preferred. Type at least 45 wpm. Highly organized with excellent attention to detail. Ability to prioritize and manager multiple tasks in a fast-moving environment Comfortable working in a production-adjacent office environment and interacting with drivers and factory personnel. Dependable, punctual, good attendance and able to maintain confidentiality. Helpful Skills & Experience (preferred, but not required): Experience with QuickBooks helpful, invoicing, order entry, or logistics workflows. Prior experience in manufacturing, agriculture, recycling, or supply-chain environments. Comfort with light fulfillment tasks (packing small orders, printing labels). Working Environment On-site role in a dedicated office attached to the factory. Occasional short walks onto the factory floor to communicate with operations teams. Fast-paced, purpose-driven environment where accuracy and communication matter. What This Role Offers PTO and paid holidays. A central role in an innovative, mission-driven company building regenerative agricultural systems. Opportunities for growth and increased responsibility as the company expands. A supportive team where your work has real impact on daily operations. Health insurance options launching in 2026. Monday-Friday work week (typical hours are 8:30a-4:30p) Casual dress

Job DescriptionLooking for a few extra dollars for the summer coming up? We are looking for you! At Environment Control we have a passion for quality with over 50 years of experience! We are looking for energetic cleaners for commercial facilities - offices, banks, libraries, & government buildings - in the Troy area. Basic cleaning tasks - empty trash, dust, wipe down& sanitize surfaces, sweep, vacuum, and mop. Great job for individuals looking to supplement their income. This is also a great way to get paid to exercise! SCHEDULE: Multiple Routes Available - M-F, MWF, TTRSA, Weekends, Etc.... Hours 2-4 hours a night/day (10-20 per week) - Based on assigned route. Flexible Starting Time - Feel Free to reach out with questions! Call or text Kya at ************ If you are looking for a part-time job close to home,we are looking for you! Powered by JazzHR 8eN7KzXFY4

Administrative Assistant, 12-month FLSA: Non-Exempt REPORTS TO: Supervisor TERMS OF EMPLOYMENT: Twelve month employment with benefits as specified in the Classified Agreement. QUALIFICATIONS: High school diploma Experience working in a professional office setting. Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook) Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill. Use a 10-key calculator, with a high degree of accuracy. Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time. Self-starter; able to work independently. Strong telephone and interpersonal communication skills. Ability working with finances. ESSENTIAL JOB FUNCTIONS: Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district. File and sort paperwork. Input data for recordkeeping in multiple software systems. Produce brochures, handbooks, notebooks, flyers, and meeting agendas. Type and/or draft letters of correspondence. Maintain and order supplies; organize storage areas. Process invoices, track expenses, and produce expense reports. Schedule and organize meetings or events, including coordinate and set up needed supplies; take meeting minutes. Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district. OTHER JOB FUNCTIONS: Maintain confidentiality Attend meetings and training as directed. Present and communicate in a professional manner. Work additional hours or overtime as directed. Other duties as assigned by supervisor.

Job Title Administrative & Operations Assistant - Courseview Campus (Part-Time) Location Courseview Campus - Mason, OH Job Number 05390 Department Learning Centers Job Category Support Job Type Part-Time Status Regular Job Open Date 01/21/2026 Resume Review Date 02/05/2026 Closing Date 02/04/2026 Open Until Filled No The Sinclair-Mason location advances Sinclair Community College's mission by delivering accessible, affordable, and flexible education that meets community needs. As a full-service campus, we offer a wide variety of programs in multiple disciplines. The Administrative and Operations Assistant will support the Operations Manager in all aspects of campus operations and provide administrative support for the campus director and staff. Primary duties will be event coordination for on and off campus events, billing and accounting, and occasional back-up support for the front desk and media center. This is a public-facing position and professionalism will be key. This hourly pay rate for this position is $17.45 per hour with a maximum of 28 hours per week. Why work for Sinclair College? The following are some of the benefits that support staff with Sinclair College receive: * Tuition waiver for employee for 3 credit hours per semester * Opportunity for advancement and promotion * Support for continued training and education * OPERS pension participation, with 14% employer contribution * 14 days of annually observed company holidays, part-time employees are paid for regularly scheduled hours on these days * High quality programs and events for work-life balance * SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment. Principal Accountabilities * Process space requests, monitor event calendars, procure necessary rentals, and coordinate logistics and technology for campus events in the community room, classrooms and other convening spaces in all campus center buildings * Perform meeting and event setup, tear down, troubleshooting and cleanup duties, including moving tables, chairs, and other related furniture * Maintain appropriate inventory levels, and orderly storage areas for event materials, including promotional items * Coordinate special events and associated requirements (parking, traffic control, etc.). This may include events held off-site at local high schools or other community locations. * Perform regular payment, billing, and accounting functions, including check requests, purchase requisitions, procurement card and expense reports, and budget reconciliation * Ability to prioritize and efficiently manage multiple tasks, while maintaining attention to detail, and meeting deadlines required * Provide general operational support for faculty, staff and students at Courseview, to include front-desk, media center, and testing support Requirements * Minimum of a high school diploma or equivalent required, associate's degree preferred * Minimum of 1 year of relevant work experience in event planning, facility preparation or related work experience required * Physical ability to move furniture, including tables, chairs, and others as required for events required * Ability to move items quickly and unassisted within and between buildings along with proficiency in equipment and supply management required * Proficient computer skills to include but not limited to Microsoft Office and Outlook required * Ability to maintain detailed record keeping and demonstrate high level organizational skills required * Demonstrated ability to adhere to professional etiquette and decorum standards required * Professional communication skills to include but not limited to oral and written required

Job Information State of Tennessee Job Information Opening Date/Time01/13/2026 12:00AM Central TimeClosing Date/Time01/26/2026 11:59PM Central TimeSalary (Monthly)$2,896.00 - $4,331.00Salary (Annually)$34,752.00 - $51,972.00Job TypeFull-TimeCity, State LocationJackson, TNDepartmentCorrection LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, PROBATION AND PAROLE FIELD SUPERVISION DIVISION, MADISON COUNTY This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position Qualifications Education and Experience: Education equivalent to graduation from a standard high school. OR Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis. Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: * Complete a criminal history disclosure form in a manner approved by the appointing authority; * Agree to release all records involving their criminal history to the appointing authority; * Supply a fingerprint sample prescribed by the TBI based criminal history records check; * Submit to a review of their status on the Department of Health's vulnerable persons registry. Overview Under general supervision, is responsible for typing and clerical work of average difficulty; and performs related work as required. This is the entry working class in the secretary sub-series. An employee in this class is responsible for performing a variety of secretarial science duties. This class differs from Administrative Secretary in that an incumbent of the latter performs more complex secretarial duties and duties of wider scope and impact. Responsibilities * Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate. * Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information. * Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks. * Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information. * Inspects office equipment to ensure proper working condition. Competencies (KSA's) Competencies: * Manages Ambiguity * Nimble Learning * Communicates Effectively * Interpersonal Savvy * Decision Quality Knowledges: * Customer and Personal Service * Clerical * English Language * Mathematics Skills: * Active Learning and Listening * Reading Comprehension * Social Perceptiveness * Time Management * Writing Abilities: * Oral Comprehension & Expression * Speech Clarity & Recognition * Written Comprehension * Memorization Tools & Equipment * Computers * Copier/Scanner/Fax Machine * Various Office Equipment (i.e. Postage Meter, Laminating Machine) * Telephone * Audio & Visual Equipment

Administrative Specialist - On-site Logan A/C & Heat Services 57 reviews Dayton, OH 45414 $18 an hour - Full-time Logan A/C & Heat Services in Dayton, OH is looking to hire a full-time Install Coordinator to schedule and coordinate new installations for our customers. Do you have experience in scheduling along with great customer service and looking for normal work hours? Are you looking for work-life balance and a supportive growth-oriented environment? WHO IS LOGAN A/C & HEAT SERVICES? Logan A/C & Heat Services is the #1 residential Trane dealer in Ohio & a Mitsubishi Electric Diamond Contractor ELITE. For over 50 years, homeowners throughout Columbus, Dayton and Cincinnati, Ohio, have trusted Logan A/C and Heat Services as their heating and air conditioning company of choice. As the local source for expertise involving your HVAC system, you can rely on us when you want to make sure your home will be kept as comfortable as possible all year long. Whether you need expert help with your air conditioner, furnace, heat pump, ductwork, or anything else related to your climate control system, we are the residential HVAC company you can depend on for fast and friendly service. A DAY IN THE LIFE Why I Love My Job We are seeking a dedicated Installation Support Specialist to join our team. This role is essential in ensuring smooth operations for our installation teams and providing excellent customer service to our clients. The position is based in our Dayton, Columbus, or Cincinnati locations and involves in-office work. Key Responsibilities: Answer incoming and make outgoing calls to Installers and Comfort Consultants. Schedule installations for customers and manage the scheduling calendar. Assist with issues or challenges faced by installers. Help process installation invoices and manage installer payroll. Assist in processing warranties, utility rebates, and sending out permit letters. Work Schedule: Monday to Friday, 8:30 AM to 5:00 PM. Participate in an on-call rotation approximately every 6 weeks, with new hires entering the rotation several months after starting. On-call hours are: Weekdays: 5:00 PM to 9:30 PM. Weekends: 9:00 AM to 9:30 PM. Employees are also required to work at least one holiday per year. Requirements: Ability to handle a variety of tasks and prioritize effectively. Strong communication skills for interacting with both customers and internal teams. Ability to work independently and manage time effectively during on-call hours. Proficiency with computers and the ability to quickly learn new software. Benefits: After 90 days, full-time employees become eligible for the following benefits: Medical, Dental, and Vision Insurance Health Savings Account (HSA) Short-Term and Long-Term Disability Insurance Life Insurance Paid Vacation, Sick Time, and Holiday Pay Additional Benefits (After 1 Year): 401k with Company Match Profit Sharing QUALIFICATIONS Bachelor's degree or equivalent plus 1-3 years of related experience Knowledge of Word Processing software. Microsoft Excel, Word, and Outlook necessary Excellent written and oral communication skills Strong organizational and time management skills Excellent organizational skills Strong problem-solving skills Attention to detail necessary WORK SCHEDULE Monday-Friday. This position also has a requirement a rotating on-call shift. We look forward to speaking with you about our career opportunities at Logan Services! Logan Services Inc. offers Equal Employment Opportunity to all applicants.

Join Our Team as a Secretary at Beulah Home Care LLC! Looking for a role where your organizational skills and attention to detail can truly shine? Beulah Home Care LLC, based in Mason, OH, is seeking a dedicated and reliable Secretary to support our growing team. If you're ready to be part of a company that values professionalism and teamwork, we'd love to hear from you! About Beulah Home Care LLC At Beulah Home Care LLC, we are passionate about providing compassionate and quality care to our clients. Our team is committed to creating a supportive environment that fosters trust, respect, and excellence in everything we do. We believe in working together to make a difference in the lives of those we serve. Position Summary As a Secretary, you will play a key role in keeping our operations running smoothly. From managing schedules to ensuring efficient communication, you'll be the backbone of our administrative processes. No prior experience is required, making this a great opportunity to kickstart your career in a professional setting. Key Responsibilities Manage and organize schedules, appointments, and meetings. Handle incoming and outgoing correspondence, including emails and phone calls. Maintain accurate records and filing systems. Assist with general administrative tasks to support the team. Provide excellent communication and coordination between staff and clients. Required Skills and Qualifications Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Proficiency in basic computer applications (e.g., Microsoft Office Suite). A positive attitude and a willingness to learn. Attention to detail and the ability to handle confidential information with care. Why Join Us? While we currently do not offer additional benefits, Beulah Home Care LLC provides a welcoming and supportive work environment where your contributions are valued. This is a chance to grow your skills and be part of a team that makes a meaningful impact in the community. Our Culture and Values At Beulah Home Care LLC, we pride ourselves on fostering a culture of respect, collaboration, and dedication. We believe in treating everyone-clients and team members alike-with kindness and integrity. When you join us, you become part of a family that cares deeply about making a difference. Ready to take the next step? Apply today and become a vital part of Beulah Home Care LLC. We can't wait to meet you!

ABOUT THE COMPANY Our client is a leading manufacturer in the Dayton area, possessing a laid back company culture and strong focus on customer service. The company is looking for an administrative assistant who can be the "face of the company" and their front line in building customer relations. Additional support of both office and sales teams is also required of the administrative assistant. RESPONSIBILITIES OF THE ADMINISTRATIVE ASSISTANT: Answer multi line phone system. Greet and engage with customers. Support sales team needs. Assist in order placement and expediting. Order office supplies. Facilitate shipping. REQUIREMENTS OF THE ADMINISTRATIVE ASSISTANT: HS diploma 2 or more years general office experience Strong communicator Familiar with Excel Salary range is $39,000 to $42,000 DOE

We are currently hiring an Body Shop Administrative Assistant to join our team at McCluskey Chevrolet in Cincinnati, OH. As an administrative assistant, you will play a key role in supporting our auto body department and ensuring smooth operations. McCluskey Chevrolet is a leading Body Shop in Cincinnati, OH, committed to providing exceptional service to our customers. Join our team and be part of a dynamic and fast-paced work environment. JOB TITLE: Body Shop Administrative Assistant REPORTS TO: Body Shop Manager LOCATION: 435 E Galbraith Rd Cincinnati, OH A SHORT LIST OF YOUR TASKS AND RESPONSIBILITIES: Greet customers and handle incoming calls and inquiries in a professional manner. Schedule repair appointments and coordinate vehicle drop-offs and pick-ups. Prepare and process repair orders, estimates, invoices, and insurance documentation. Maintain accurate records of customer interactions, repair progress, and parts orders. Communicate with insurance adjusters and assist with claim processing. Track parts deliveries and update technicians on arrival times. Assist with payroll, timekeeping, and other internal administrative tasks. Maintain a clean and organized front office and customer waiting area. Support the Body Shop Manager with reporting, scheduling, and other duties as needed. WE'RE LOOKING FOR A SELF-STARTER WHO MEETS THE FOLLOWING QUALIFICATIONS: Availability to work Monday-Friday 8am to 6pm. High school diploma or equivalent; associate degree or administrative training preferred. Previous experience in an automotive or collision repair environment is a plus. Strong organizational and multitasking skills. Valid drivers license and insurable Excellent verbal and written communication abilities. Proficiency in Microsoft Office and familiarity with shop management software (e.g., CCC One, Mitchell, or similar). Ability to work in a fast-paced environment and handle sensitive information with discretion. HERE'S HOW WE TAKE CARE OF YOU (AND YOUR LOVED ONES): Medical, dental, and vision benefits. Voluntary benefits available. Paid time off. Paid company holidays. 401(k) with conditional employer match after one year of employment. Growth potential. Automotive discounts (GM Employee Discount) IF YOU ARE QUALIFIED, YOU WILL BE CONSIDERED FOR THIS POSITION: An Equal Employment Opportunity/Affirmative Action Employer M/F/D/V. Only qualified individuals (those who meet the fundamental qualifications) will be considered as applicants for this position. Applications will be accepted for a minimum of 3 business days from the date of the initial posting. McCluskey Chevrolet will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at ************. McCluskey Chevrolet participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.

Are you organized and can land planes with the skill of an air traffic controller? Gutter Guards Direct has been helping homeowners and businesses solve gutter and water problems since 1996. Based in Dayton, Ohio, we install gutter guards and gutters to a reasonably large geography. The Call Center Specialist will be responsible for making and receiving phone calls (speed to lead), scheduling appointments (free estimates and job scheduling). As the first impression for most of our customers, it is important that the Call Center Specialist remains upbeat, professional and provides efficient, helpful telephone support and appointment scheduling. The following are responsibilities included in this position: Use our CRM (Customer Relationship Management) and VOIP phone system to initiate contact with potential customers, (leads provided) qualify and schedule appointments for Sales Consultants Be well spoken and possess strong writing skills Answer inbound calls in a timely, friendly and knowledgeable manner Evaluate and handle calls that come in from customers/potential customers Route calls to other team members when needed Make relevant notes from customer interactions Boost customer satisfaction by offering an excellent experience over the phone Other duties as assigned Requirements Must be outgoing and have strong organizational and communication skills Technologically proficient and comfortable using email, texting and web; MS Office (Word, Excel), and/or Google Docs Experience with CRM (Customer Relationship Management) is a plus Proficient using online technology (computers, CRM, phone systems, accessing web sites, etc.) Ability to think on your feet, prioritize and handle customer inquiries via telephone, text, messaging, etc. Customer service experience is a plus Ability to understand and learn processes quickly Benefits Company laptop, work number, and email address provided Coverage 8am -6pm (Job Share/Part Time Possibilities) Advancement opportunities Equal Opportunity Employer

Administrative Assistant (4595-39) Deadline to Apply: Open Until Filled Work Location: River City Correctional Center 3220 Colerain Avenue Cincinnati, OH 45225 Work Hours: 80 Hours Bi-Weekly Starting Salary: $ 20.00 an hour Requirements (Education, Experience, Licensure, Certification): Any combination of training and work experience which indicates possession of the skills, knowledge and abilities listed below. High school diploma or its equivalent, and one year of office experience preferred. Previous experience in using a multi-line telephone system desirable. Licensure and Certification Requirements None Job Duties (Summary): Operates telephone equipment with six lines or more. Answers all telephone calls coming into the facility. Takes messages for absent and occupied personnel and relays such information. Acts as a filing clerk and generally maintains office files. Greets visitors and requests visitors sign a daily log sheet. Distributes mail and departmental correspondence. Operates camera, facsimile machine, and photo copier. Operates transcriber. Acts as messenger to other agencies as needed. May sign for delivery of office supply goods. Forwards all paperwork to the Business Office. Ensures any emergency calls are processed immediately and that appropriate staff are notified according to agency policies and procedures. Uses paging system when necessary. Provides and Performs clerical duties for several staff to include: typing of any correspondence, reports, tables, charts, or other related projects. Proofreads copy, makes corrections and obtains signature or may sign when requested. Maintains all necessary files. May be required to gather and compile information for reports. Maintains office supplies, fill and stocks equipment as needed. Maintains strict confidentiality with respect to all information obtained and processed in the operation of River City Correctional Center. Use and create spread sheets accurately. Work with Residents and public needed Note: This job description shall in no way be construed as a limitation on the authority of supervisory personnel to assign tasks which are not listed in the job duties section to employees under their direct or indirect supervision. Positions Supervised None Knowledge, Abilities and Skills Knowledge of general office procedures, clerical duties, telephone practices and procedures. Knowledge of the excel, word. Ability to be tactful and diplomatic. Ability to be patient, helpful, and understanding. Ability to recall department information. Ability to record messages accurately. Ability to write and spell correctly. Ability to type 60-65 wpm error free. Ability to sit continuously at a receptionist station for periods of at least two hours. Ability to operate standard office equipment such as copier, facsimile machine and transcriber. Ability to reach into file drawers in standard four-drawer filing cabinets. Ability to keep track of staff movements. Ability to remain calm in tense situations. Skills in oral and written communication. Visual ability to read and prepare reports. Visual ability sufficient to effectively operate office equipment including copier, facsimile machine, and camera and to read correspondence and instructions. Hearing ability sufficient to hold a conversation with other individuals both in person and over a telephone, and ability to hear recording on transcription device. Speaking ability sufficient to communicate effectively with other individuals in person and over a telephone. Working Conditions Correctional facility setting; moderate noise. Physical Demands Work involves a significant amount of sitting, talking, listening, stooping, kneeling and reaching with hands and arms. Communications Speaks with callers on the telephone; gives whereabouts of staff, greets visitors; gives directions. Employment is at the will of the Executive Director. Employee benefits are included but are not limited to employees regularly schedule to work an average of thirty (30) hours or more per week. Medical insurance coverage through United Health Care, dental, vision, vacation, sick leave,15 observed paid holidays, employer paid life insurance, and Ohio Public Employees Retirement (OPERS) where employees contribute 10% of their pay on a pre-tax basis and the employer contributes 14%.

Part-Time - Monday, Tuesday, Wednesday - 8:00AM - 5:00PM The Administrative Support Specialist provides essential administrative and operational support to the Leadership Team. This role helps ensure smooth daily operations, accurate documentation, and timely completion of executive-level tasks. The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. This position is part-time and onsite on Monday, Tuesday, and Wednesday from 8:00AM - 5:00PM Qualifications: Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace. Ability to manage competing priorities and meet deadlines. Strong written and verbal communication skills. Professionalism, reliability, and the ability to work independently on assigned days. Preferred Experience in administrative support, operations, or office coordination. Experience supporting managers, directors, or executive-level leaders. Comfort with learning new systems, technology, and processes quickly. Key Responsibilities: Administrative & Office Support Assist with scheduling, meeting coordination, and calendar organization for Program Leadership. Prepare and format documents, reports, presentations, and correspondence. Manage shared inboxes, route inquiries, and track follow-up items. Organize and maintain electronic files, shared drives, and internal documentation. Support data entry, tracking logs, and basic information management tasks. Operations & Project Support Assist with operational workflows, processes, and small internal projects. Help gather information, compile updates, and monitor progress on executive priorities. Coordinate logistics for internal meetings, trainings, and small events. Support the development and distribution of internal communications. Executive Team Support Track deadlines, ensure deliverables are completed, and send reminders as needed. Prepare meeting materials, agendas, and notes. Take accurate meeting minutes, summarize key discussions and document action items. Conduct light research and pull data as requested by leadership. Maintain confidentiality and handle sensitive information with discretion. Work Environment & Schedule Part-time onsite position working Monday, Tuesday and Wednesday from 8:00AM-5:00PM Collaborative and mission-driven team environment.

The City of Hamilton is an EEO & AAE. Minorities and women are encouraged to apply. PLEASE TAKE NOTICE THAT THIS IS A FULL-TIME PERMANENT POSITION IN THE LAW DEPARTMENT This is highly responsible and technically skilled administrative support work involving responsibility for secretarial duties and coordination of administrative services for the Law Department with a wide variety of administrative functions, fact-finding, research, analysis, writing and public relations activities. The work is performed under the general direction of the Director of Law, but considerable leeway is granted for the exercise of independent judgment and minimal supervision is required or provided. The nature of the work performed requires that an employee in this class establish and maintain close cooperative working relationships with Department and Division Heads and other supervisory personnel in all City departments and divisions. * Manages the maintenance of records and coordinates the transfer from paper to electronic format; * Manages the storage and disposal of departmental records in compliance with approved State Auditor schedules; * Serves as the Law Department's primary resource person relative to records retention rules and regulations; * Receives requests for information from the public and provides such information or directs requests to other appropriate department or City personnel; * Processes payroll, purchase orders and invoices; * Manages office supply inventory and office equipment maintenance, repair and replacement; * Makes travel arrangements, processes travel reimbursements and reconciles purchasing card statements; * Schedules appointments and meetings and works with various departments to make necessary media arrangements; responsible for correspondence; * Screens visitors and telephone calls to the Law Director; * Attends meetings, conferences and workshops as requested and authorized; * Performs related work as required. Law Department Focus: * Screens visitors, telephone calls, faxes, mail and messages directed to assigned Law Department personnel; * Schedules meetings, conferences and appointments for assigned Law Department personnel and handles related travel arrangements, including reservations, advances and reimbursements; * Receives requests from the public for department-related information and provides such information or directs requests to other appropriate department or City personnel; * Receives and organizes mail, faxes and messages for the attention of the Law Department and may take actions in response to certain types of communications in accordance with prescribed procedures approved by the Law Director; * Drafts and prepares correspondence, memoranda, agendas and time-sensitive narrative and statistical reports as instructed by the Law Director and other assigned department personnel, including notices to victims required by Marsy's Law; * Transcribes correspondence, memoranda, minutes and other materials from shorthand notes or dictation equipment; * Copies, packages and distributes a variety of written materials as requested by the Law Director and other designated department personnel; * Assists the Hamilton Municipal Prosecutor by preparing motions, subpoenas, discovery requests, and pleadings associated with discovery and trial preparation; * Reviews, edits, and routes contracts and other legal documents; * Monitor local, state, and federal dockets; * Establish and maintain calendar, contact lists, and deadline reminder systems; * Assemble and organize Law Department files and records electronically and manually; * Process payroll and invoices for the Law Department and other departments as assigned; * Performs various clerical duties; * Manages office supplies and materials; * Assist with drafting proposals on behalf of the City to unions during the collective bargaining process; handles sensitive files and information related to collective bargaining and labor disputes; * Maintain confidentiality of sensitive information in accordance with legal standards; * Travel between Hamilton Municipal Building and Hamilton Justice Center on a daily basis to ensure management of various Law Department administrative functions at both locations; * Attends meetings, conferences and workshops as requested and authorized; * Good knowledge or ability to quickly learn administrative processes related to municipal law, torts, contracts, civil rights, real property, corporations, business entities and probate; * Good knowledge or ability to quickly learn the principles, practices, methods, materials and references utilized in legal research; * Good organizational skills with a focus on clerical accuracy; * Skill in the original composition, editing, proofreading and final preparation of written administrative and legal materials and documents; * Working knowledge of the litigation process and general court operations; * Ability to communicate well with others, both orally and in writing; * Ability to establish and maintain effective working relationships with other City employees, supervisory personnel and the general public; * Ability to make decisions in accordance with established policies and procedures; * Ability to independently solve problems within assigned areas of responsibility; * Perform related work as required. * Thorough knowledge of the philosophies, principles and practices of public administration with an emphasis on management, organization and customer service; * Thorough knowledge of municipal organization and the functions of and relationships within the municipal government and with state, county and federal levels of government; * Considerable knowledge of the elementary principles of governmental accounting; * Comprehensive knowledge of record maintenance policy and procedures; * Proficiency in Microsoft Office Products and other applicable office software i.e. Google applications; * Proficient in composing, editing, proofreading, and preparing written materials with exceptional attention to detail; * Skilled in assembling numerical data and generating statistical reports; * Demonstrates exceptional ability to establish and manage intricate clerical records and files, producing written reports from such information; * Autonomously organizes and coordinates a diverse range of materials, human schedules, and supportive actions; * Capable of handling a wide variety and high volume of complex tasks concurrently, even under the pressure of fixed time deadlines; * Executes work with speed, accuracy, and meticulous attention to detail; * Independently makes decisions in accordance with established policies and procedures; * Solves problems within assigned areas of responsibility with autonomy and efficiency; * Possesses comprehensive knowledge of City procedures and policies; * Analyzes technical or administrative problems, develops solutions, and administers recommendations effectively; * Exceptional organizational skills, enabling quick and effective prioritization and adaptation to constantly evolving areas of focus; * Conducts directed research and prepares subsequent reports or presentations with precision; * Exhibits excellent abilities in organizing and coordinating projects; * Comprehensive knowledge of the Civil Service processes and procedures; * Ability to pre-screen employment applications and participate in interviews and candidate selection; * Exceptional ability to establish and maintain effective working relationships with other City employees, Department Heads, Division Heads and other supervisory personnel, members of the City Council, representatives of other governmental agencies and the general public; * Ability to communicate well with others, both orally and in writing; * Notary Public certification; * Exceptional ability to handle confidential information with tact and discretion; Minimum Qualifications * High School Diploma or GED; and * 3 years or more of administrative support experience. * Law Department only - * Three (3) or more years of experience in a legal position such as paralegal, legal secretary, law clerk, law intern or a substantially similar position; or * Three (3) or more years of experience in a secretarial, executive assistant, administrative assistant, or substantially similar position.

Secretarial and Office Personnel District: Hamilton County ESC Additional Information: Show/Hide Opening Announcement Special Services and Mental Health Administrative Support Specialist Part Time QUALIFICATIONS: * High School diploma. * Minimum 3-5 years experience working in early childhood settings experience in special education preferred. * Strong written and verbal communications and organizational skills. * Strong technology literacy * Strong problem solving and ability to work independently * Reliable transportation and car insurance JOB SUMMARY: Responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking and organizing special services materials. Additional duties include data entry, managing the inventory system, ordering, and sorting of materials. Management and dissemination of requests for information between agency stakeholders and outside partners such as physicians and school districts. ESSENTIAL FUNCTIONS: * Adhere to the Mission and Vision of Hamilton County ESC. * Support recordkeeping and data entry for Special Services and Mental Health Departments. * Working knowledge of Positive Behavior Intervention Support model and supports needed to implement the model with fidelity. * Understanding of universal design of early childhood classrooms and early childhood best practice. * Collecting, sharing and uploading documentation in a timely way. Ensuring data accuracy in the Child Plus system. * Research, place, create and track requisitions. Working with internal departments for future fiscal needs of the Mental Health and Special Services Departments. * Manage and track Special Services inventory. * Make, distribute and track visual supports for programmatic needs. Examples include social stories, personal schedules, and visual behavior rings as approved by coordinators. * Broad understanding of IDEA services. * Perform other duties as assigned. EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT: The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.

Job Description Join Our Team as a Secretary at Beulah Home Care LLC! Looking for a role where your organizational skills and attention to detail can truly shine? Beulah Home Care LLC, based in Mason, OH, is seeking a dedicated and reliable Secretary to support our growing team. If you're ready to be part of a company that values professionalism and teamwork, we'd love to hear from you! About Beulah Home Care LLC At Beulah Home Care LLC, we are passionate about providing compassionate and quality care to our clients. Our team is committed to creating a supportive environment that fosters trust, respect, and excellence in everything we do. We believe in working together to make a difference in the lives of those we serve. Position Summary As a Secretary, you will play a key role in keeping our operations running smoothly. From managing schedules to ensuring efficient communication, you'll be the backbone of our administrative processes. No prior experience is required, making this a great opportunity to kickstart your career in a professional setting. Key Responsibilities Manage and organize schedules, appointments, and meetings. Handle incoming and outgoing correspondence, including emails and phone calls. Maintain accurate records and filing systems. Assist with general administrative tasks to support the team. Provide excellent communication and coordination between staff and clients. Required Skills and Qualifications Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Proficiency in basic computer applications (e.g., Microsoft Office Suite). A positive attitude and a willingness to learn. Attention to detail and the ability to handle confidential information with care. Why Join Us? While we currently do not offer additional benefits, Beulah Home Care LLC provides a welcoming and supportive work environment where your contributions are valued. This is a chance to grow your skills and be part of a team that makes a meaningful impact in the community. Our Culture and Values At Beulah Home Care LLC, we pride ourselves on fostering a culture of respect, collaboration, and dedication. We believe in treating everyone-clients and team members alike-with kindness and integrity. When you join us, you become part of a family that cares deeply about making a difference. Ready to take the next step? Apply today and become a vital part of Beulah Home Care LLC. We can't wait to meet you! By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

$45,000 - $50,000 ABOUT THE COMPANY: Our client is a leading organization in the Dayton market. They boast a work/life balance. for you! RESPONSIBILITIES OF THE ADMINISTRATIVE ASSISTANT: Filing and general office administration Undertaking any other tasks/duties Answering general queries by telephone Assist with general office duties requested from other departments Assisting with ad hoc administration tasks Provide day-to-day administrative support to CEO and VP's The Administrative Assistant will assist in general office administration, any ad-hoc duties, projects and activities Maintain filing system of all correspondence Providing excellent customer service when answering inbound customer queries The Administrative Assistant will assist with updating spreadsheets, typing correspondence, and filing Send emails and correspondences to various departments and entities The Administrative Assistant will schedule meetings and take meeting notes for Executive team EXPERIENCE PREFERRED FOR THE ADMINISTRATIVE ASSISTANT ROLE: General Administrative Assistant experience Attention to detail Excellent written and verbal communication skills Good attendance

Job Description Administrative Support Specialist Part-Time - Monday, Tuesday, Wednesday - 8:00AM - 5:00PM The Administrative Support Specialist provides essential administrative and operational support to the Leadership Team. This role helps ensure smooth daily operations, accurate documentation, and timely completion of executive-level tasks. The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. This position is part-time and onsite on Monday, Tuesday, and Wednesday from 8:00AM - 5:00PM Qualifications: Required Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace. Ability to manage competing priorities and meet deadlines. Strong written and verbal communication skills. Professionalism, reliability, and the ability to work independently on assigned days. Preferred Experience in administrative support, operations, or office coordination. Experience supporting managers, directors, or executive-level leaders. Comfort with learning new systems, technology, and processes quickly. Key Responsibilities: Administrative & Office Support Assist with scheduling, meeting coordination, and calendar organization for Program Leadership. Prepare and format documents, reports, presentations, and correspondence. Manage shared inboxes, route inquiries, and track follow-up items. Organize and maintain electronic files, shared drives, and internal documentation. Support data entry, tracking logs, and basic information management tasks. Operations & Project Support Assist with operational workflows, processes, and small internal projects. Help gather information, compile updates, and monitor progress on executive priorities. Coordinate logistics for internal meetings, trainings, and small events. Support the development and distribution of internal communications. Executive Team Support Track deadlines, ensure deliverables are completed, and send reminders as needed. Prepare meeting materials, agendas, and notes. Take accurate meeting minutes, summarize key discussions and document action items. Conduct light research and pull data as requested by leadership. Maintain confidentiality and handle sensitive information with discretion. Work Environment & Schedule Part-time onsite position working Monday, Tuesday and Wednesday from 8:00AM-5:00PM Collaborative and mission-driven team environment.