Secretary jobs in Lubbock, TX

Secretarial/Clerical/Other/Secretary Principal Additional Information: Show/Hide Job Title: Secretary to Principal Wage/Hour Status: Nonexempt Reports to: Principal Pay Grade: AO5 Dept./School: Elem. School/Middle School Length of Contract: Qualifications: Education/Certification: * High school diploma or GED * Prior secretarial experience * Basic computer knowledge; filing skills, good telephone skills, excellent oral and written communication skills * Typing ability to meet or exceed 45 wpm Major Duties: * Follow local state and federal policies and procedures. * Handle any and all correspondence of the principal. * Answer all phone calls of the principal and relay messages * Keep a calendar of appointments for the principal * Prepare reports for the principal as directed * Post all announcements regarding the school schedule and district-wide vacancies * Assist in addressing parental concerns * Assist in addressing student problems including illness * Handle bookkeeping responsibilities * Order and disseminate all supplies for the school * Key in al necessary material on the computer * File all materials as directed by the principal * Collect and maintain all material addressing campus personnel * All other duties as assigned by the principal. Additional Requirements: This position requires the following: * Ability to work in variable environmental conditions related to temperature, humidity and other atmosphere conditions. * The ability to maintain emotional control under stress. * The ability to understand and maintain confidentiality. * The ability to remain current in computer software processes and applications. Knowledge/Skills and Abilities: * Ability to communicate in oral and written form in English. * Excellent communication and interpersonal skills. * Knowledge of computer applications. * Skill in the usage of typewriter, facsimile, telephone, computer, and adding machine. * Ability to follow directives from the Principal, Associate Principal, and Assistant Principal. General Employee Requirements: * Support and align work with the mission, vision, and beliefs of the district. * Follow and support board policies in areas of related responsibility. * Ensure district resources are managed effectively to maximize resources for student learning. * Share in the development and implementation of district success plans. * Actively participate in ongoing development to improve work quality and district contribution. * Model integrity, work ethic, and professionalism as a suitable example for LISD students. Appraisal: Performance of this job will be appraised in accordance with Board Policy DNA. This /appraisal form is the instrument to be used for appraisal of this position. Appraisal is a continuous process designed to improve the quality of performance and may affect the recommendation for employment. A performance scale from 5 to 1 will be utilized. 5 = Clearly Outstanding; 4 = Exceeds Expectations; 3 = Meets Expectations; 2 = Below Expectations; 1 = Unsatisfactory; 0 = Not Applicable. This Job Description/Appraisal must be reviewed and agreed to by the employee and supervising administrator as witnessed by the following signatures: Appraisee's Signature: Date: Appraiser's Signature: Date:

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area. Assist with the certification of documents related to verification of academic history, enrollment history, graduation records and loan deferments. Serve as primary contact for Parchment Transcript Services for sending and receiving transcripts. Also responsible for maintaining access for internal staff. Process registration changes for schools as needed with an emphasis on School of Pharmacy and School of Population and Public Health Assist with checking and responding to the registrar email inbox and answering phone calls Manage graduation process for School of Pharmacy and Population and Public Health Assist in reviewing core and transfer coursework for accurate entry in to the SIS Serve as one of two staff members that test Core and transfer functions in the SIS. Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Job Description Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key ResponsibilitiesAdministrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned QualificationsMinimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Parkhill is excited to welcome a new Office Specialist to our team. The Office Specialist plays a vital role in maintaining efficient office operations while serving as the first point of contact for employees, clients, and visitors. Reporting to the Operations Support Group Lead, this position combines administrative expertise, customer service, and organizational skills to support office functions, enhance employee engagement, and promote a positive workplace culture. This is a full-time, non-exempt position paid on an hourly basis. Life at Parkhill At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers - we are neighbors who choose to live and work in the communities we serve. Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven experience, we invite you to discover a career path designed for you. Parkhill is one of the largest architectural and engineering firms in the Southwest with 14 offices located throughout Texas, New Mexico, and Oklahoma. Responsibilities Serve as the first point of contact for employees, clients, and visitors with a pleasant personality and professional attitude. Operate a multi-line telephone system, direct calls, and record caller information. Welcome visitors, announce appointments, and assist with inquiries. Manage office equipment, including fax machines, copiers, scanners, and mail handling tools. Maintain inventory of office supplies, PPE, refreshments, and branded items. Coordinate supply reordering with Marketing and Brand Coordinators. Assist in planning and coordinating employee functions such as holiday parties, fundraising events, and recognition programs. Foster office morale by celebrating milestones like birthdays, anniversaries, and licensure achievements. Distribute welcome packages, verify I-9 documents, and coordinate workspace setup for new hires. Capture temporary photos of new hires and collaborate with team leaders. Organize travel arrangements and manage proposals, mail distribution, and meeting logistics. Submit invoices and coordinate technology check-in/check-out processes. Schedule building repairs, maintenance, and janitorial services. Manage keycards, conference room calendars, and car rentals. Ensure cleanliness and tidiness in common areas and break rooms. Organize office cleanup events and maintain storage file logs. Qualifications Associate degree or at least two years' related experience/training. An equivalent combination of education and relevant experience will be considered. Strong interpersonal skills with a professional demeanor. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment. Excellent organizational and multitasking abilities. Ability to work independently and maintain attention to detail. Experience in customer service, event coordination, or administrative roles. Demonstrated ability to maintain confidentiality and professionalism. Basic physical activity, including lifting and carrying office supplies, is required. Benefits and Perks We offer a comprehensive benefits program that supports the whole person. Our benefits include: Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays. Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill. Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses. Well-Being: mental health care, culture committees, wellness program, charitable giving match.

Summary: To act as receptionist and telephone operator by relaying incoming customers and calls to the appropriate person by performing the following duties. Duties and Responsibilities include the following. Other duties may be assigned. Answers multi-line telephone system, takes accurate messages and relays telephone calls in an efficient manner. Greets, screens and directs incoming customers and vendors in a professional manner. Operates standard office equipment including: photocopy machine facsimile machine computer and printer typewriter multi-line telephone system Collects money and credit cards for payment of goods and services from customers and places in cash drawer. Prepares/Creates contracts and motor vehicle paperwork for sales personnel and/or managers on computer daily. Types and files various correspondences and other documentation as required. Maintains a professional office environment and promotes a positive image for the company. Monitors facsimile machine, direct incoming documents to appropriate individuals and sends documents via facsimile as requested. Performs other related duties as assigned. 12. Experience in the automotive field preferred Skills: Interpersonal Skills Oral Communication Skills Written Communication Skills Reading Skills Computer Literacy Keyboard Skills Telephone Etiquette Customer Relations Customer Service Diplomacy Professionalism Filing Math Aptitude Organization Time Management Quickbooks Proficient preferred

The Receptionist serves as the primary point of contact and support for students, families, and campus employees, providing clerical assistance for the efficient operation of the campus. The receptionist will be the liaison between visitors and campus by greeting all visitors, providing information, and coordinating with other team members. Qualifications: Education: High school diploma or GED Experience: One year of office experience (preferred) Required Knowledge, Skills, and Abilities (KSAs): Ability to work with children, love for children and learning Ability to follow verbal and written instructions Ability to communicate effectively verbally and in writing Ability to multi-task Ability to answer calls on a phone system and operate a computer Ability to maintain confidentiality Duties and Responsibilities: Greet and direct visitors with a high level of professionalism. Assists the secretary with scheduling and organizing activities on campus. Help to maintains and updates filing system. Sorts and distributes mail. Respond to questions and requests both written and verbal in a timely manner. Manage phone system for the campus, answering incoming calls and taking messages. Works independently and within a team on special nonrecurring and ongoing projects. Assists with general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. All other related duties as assigned. Equipment Used: All equipment required to perform jobs duties and task previously described. Physical / Environmental Factors: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsive Education Solutions considers applicants for all positions without regards to race, color, national origin, age, religion, sex, marital status, veteran or military status, disability, or any other legally protected status. Being authorized to work in the U.S. is a precondition of employment. ResponsiveEd is an Equal Opportunity Employer.

External Applicants: Please apply through Prosperity Bank's Career Center at ****************************************** Applying through any other source may prevent Prosperity from receiving your application. Internal Applicants: If you are a current associate of Prosperity Bank, please apply through the internal Talent - Career Center in ADP. Prosperity Bank is an Equal Opportunity Employer. POSITION PURPOSE Responsible for editing and maintaining legal account documents. Scanning and index deposit account signature cards and other documents. Understands requirements and documentation needed for all types of deposit accounts. Provides assistance to branch personnel. ESSENTIAL FUNCTIONS AND BASIC DUTIES Assumes responsibility for the completion of assigned Deposit Administration functions. Edits deposit account legal documentation Scan and index deposit account signature cards and other documents. Maintain weekly Exception report. Assist branches with account set up. Assumes responsibility for establishing and maintaining effective and professional business relations with internal departments. Answers questions and resolves requests or problems promptly and courteously. Informs contacts of Bank policies and procedures. Maintains confidentiality. Maintains the Bank's professional reputation. Assumes responsibility for establishing and maintaining effective coordination and communication with Bank personnel and with management. Assists related departments as required. Supports and replaces Dep. Admin. personnel as needed. Keeps management informed of area activities and of any significant problems. Provides suggestions for improved Deposit Administration effectiveness and efficiency. Attends and participates in meetings as required. Completes required reports and related documents. Assumes responsibility for related duties as required or assigned. Stays informed of changes in Deposit Administration policies, procedures, and requirements. Ensures that work area is clean, secure, and well maintained. Completes special projects as assigned. Assists with Department administration. QUALIFICATIONS Education/Certification: High school graduate or equivalent. Required Knowledge: Operational understanding of deposit account documentation. Experience Required: 2-3 years of clerical experience Skills/Abilities: Accurate and attentive to detail. Well organized. Willingness to assist others. Able to operate related computer applications, viewer, and PC. Strong communication abilities. Regular attendance required

YWCA of LubbockJob Description YWCAre Staff Now accepting applications for 2025-2026 school year. Those hired will start mid-August. Implement the YWCAre after-school program in accordance with the philosophy, policies, and procedures of the YWCA of Lubbock. The YWCAre after-school program aligns with Lubbock and Cooper ISD school schedules. New employees will start in schools on Wednesday, August 16th and are expected to complete the onboarding process prior to the 16th. The onboarding process takes on average of two weeks and includes a DFPS background check, new hire paperwork, pre-service training, and CPR/First Aid training (if necessary). Essential Job Responsibilities Adhere to the minimum standards and guidelines for Day-Care Centers. Attend all staff meetings and trainings. Fulfill all required mini-camp responsibilities in order to serve families during school breaks. Comply with attendance and communication policies including providing formal documentation for absences and/or for start/end dates that differ from YWCAre program/school district dates. Adhere to scheduled work hours. Arrive to site on-time and prepared to begin work. Respond appropriately to the individual needs of program participants in regards to relationships, environment, activities, safety, health, nutrition and administration. Treat children with dignity and respect. Supervise children at all times. This includes awareness of and responsibility for the ongoing activity of each child. It requires physical presence, knowledge of activity requirements and children's needs, and accountability for their care. Maintain consistent and accurate counts of children in care. Adhere to YWCA cell phone policy which includes placing personal cell phones in a designated storage space on site during YWCAre. Interact positively with children, parents and staff showing sincere interest and respect. Foster developmentally appropriate independence in children. Prepare daily for role in program operation and curriculum implementation. Utilize open and effective communication with the program's children, parents, school personnel, YWCA staff and other program related individuals. Maintain complete and accurate program records including incident and behavior reports and records for children, staff inventory, safety, etc. Organize arrangement, appearance, décor and learning environment of areas where care is provided. Ensure facility preparation, safety, care, maintenance and clean-up. Contribute to staff and program development with ideas, initiative, attitude, dependability, interaction, and teamwork. Assist in evaluation of program. Perform related job duties as required. Job Qualifications Learn and support the YWCA mission, vision, and policies to meet the goals of the organization without compromise, serving as a role model for the Lubbock community both in demeanor and in life-style habits. High school diploma or general education degree (GED) is required. One to three months of related experience and/or training is preferred. Able to perform each essential duty satisfactorily. Maintain up-to-date First Aid and CPR certifications. Effective analytical and problem solving skills. Knowledge of principles and practices of organization, planning, records management, research and general administration. Communicate effectively both verbally and in writing with staff, students, parents and community. Operate standard office equipment including but not limited to computers, cell phones and copiers. Follow oral and written instructions. Present self professionally in appearance and mannerism at all times. Flexibility to work irregular hours from time to time, including evenings or weekends. Travel to YWCARE site is required daily. Pass a criminal history background check and FBI fingerprint check. Relate well with a variety of populations. Physical Requirements The physical demands described here are representative, though not comprehensive, of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly sit, stand, bend, crouch, stoop, walk, climb stairs, use hands and fingers, reach with hands and arms, feel, talk, hear, see, and be outside. Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds. Work Environment The work environment characteristics described here are representative, though not comprehensive, of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions. Noise level varies between quiet and loud. Pace varies between deliberate and fast. Powered by JazzHR tIBxdExOvI

Job DescriptionATLAS Navigators, LLC is an accounting, tax, and consulting firm looking for someone who fits our culture, vision, work ethic, and team. ATLAS stands for Advisors That Listen And Serve, and our people strive to embody that saying every day. We are a solutions-based firm that keeps a positive space, always. ATLAS seeks to add value to our clients, our people, and our culture, inside and outside of our office walls. If you are looking for a company that will invest, motivate, and inspire you to aim high, ATLAS is it. Overview CMMS CPAs & Advisors PLLC, an ATLAS NAVIGATORS firm, is seeking a reliable and detail-oriented Administrative Assistant to support our Lubbock office for the 2026 tax season. Working under the guidance of Managers and/or Partners, this role will provide administrative support to both clients and internal staff. The ideal candidate is organized, professional, and comfortable in a fast-paced environment. This is a great opportunity to join a collaborative team with opportunities for growth across a multi-state firm. This is an on-site position. MAJOR RESPONSIBILITIES Utilize Microsoft Office tools, including Word and Excel, regularly Operate firmwide software systems and manage multi-line phone systems Greet and interact with clients professionally Manage appointment scheduling and calendar coordination Prepare and send outgoing mail; make occasional post office trips Oversee general office upkeep, maintain inventory, and order supplies Generate and distribute weekly reports Assign incoming projects and assist in tracking progress Scan, file, and assemble tax returns and client reports Maintain paper and electronic filing systems; track E-file authorization forms Create and send invoices; collect and process client payments Perform other duties as assigned to support firm operations KNOWLEDGE, SKILLS, AND ABILITIES Strong knowledge of computer software and programs Friendly and social demeanor with excellent interpersonal skills Ability to multitask and remain organized in a fast-paced environment Strong problem-solving skills and a proactive mindset Excellent written and verbal communication Professionalism and attention to detail Willingness to learn new tools and systems Flexible, team-oriented attitude Ability to manage shifting priorities and meet deadlines Alignment with the company's Mission, Vision, and Values Willingness to work occasional weekends during peak tax season EDUCATION AND EXPERIENCE High School Diploma or GED required, some college preferred At least 1 year of experience in a similar administrative role preferred Previous experience at a CPA firm is a plus, but not required BENEFITS Medical, Dental, and Vision GAP Benefits Supplemental Benefits Life and AD&D Insurance Short- & Long-Term Disability Plans 401k with Company Matching Bonus Structure Flexible PTO with sick time Incentive Program Development Program Company Wellness Program APPLICATION DEADLINE We accept applications on an ongoing basis. This position will remain open until a qualified candidate is identified. WORKING CONDITIONS Must be able to operate a variety of machines and equipment, including computers, office equipment, telephones, etc. Tasks may require extended periods of time at a keyboard or workstation. Required to occasionally lift, hold, or carry items weighing up to 40 pounds. Individuals must perform the principal duties and responsibilities with or without reasonable accommodation. EQUAL OPPORTUNITY STATEMENT ATLAS Navigators, LLC is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, racial expression, including protective hairstyles, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. ATLAS is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know. #LI-Onsite Texting Privacy Policy and Information: Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Message frequency will vary depending on the application process. Msg & data rates may apply. OPT out at any time by texting "Stop". Powered by JazzHR Ci7IE5nA5D

When you work at Carillon Senior Living, you have a front-row seat to the amazing life stories of the wisest people on earth. What's more, you are part of an extraordinary company - one that's investing in the future of senior living by investing in you. Don't just do a job. Be part of an extraordinary life! Carillon Senior Living is recruiting for a hospitality-focused Administrative Assistant. This role is responsible for meeting and greeting residents, guests, prospective employees, suppliers, vendors, and outside service providers warmly and professionally daily. They are the first face someone sees when visiting our community! Here are a few of the daily responsibilities of a Concierge: * Serves as secretary to the Administrator of Carillon House. Screens persons requesting to see the Administrator and schedules of appointments as necessary. * Answers routine mail, picks up mail, distributes mail, and returns telephone calls. * Answer and transfer all incoming calls courteously and professionally. * Accepts and records, as directed, payments, reservations, appointments, cancellations, and the like. * Opens and closes the reception desk and properly secures all files, keys, and equipment in the office area. * Orders all office supplies, paper supplies, copy machine supplies, printed forms, Carillon letterhead, and envelopes. * Maintains and manages copy machine and submits service orders as needed. * Performs filing in business files; prepares new business files as needed. * Receives all persons who courteously enter the Community, inform, guide, direct, or otherwise assist residents, visitors, staff, or vendors tactfully and congenially to present the best possible image of the Community. * Communicates to the appropriate parties promptly and clearly, all messages and material directed to them through the business office. * Ensures residents are in the lobby at the proper time for transportation. * Assists department heads with typing and mailings as time permits. * Keeps survey and administration policy binder updated with current policies for the Director of Nursing and Administrator. * Maintains and updates contract binders with new contracts and removes expired documents and contracts. * Requests and holds current Certificate of Insurance from contractors. * Assists with Resident Satisfaction Survey. * Updates Carillon House Resident Handbook as needed. EDUCATION AND EXPERIENCE * Have a High School diploma/GED. * Have at least one year of experience in a health care setting, preferably in Medical Records or Billing Office. * It needs good judgment to plan, perform, and set up sequences within standard procedures. * Requires analysis of facts and information to take action following established guidelines. Job Type: Full-time Benefits: * Paid Time Off * Health Insurance * Dental Insurance * Vision Insurance * Health Savings Account * Hospital Confinement * Accident Insurance * Specified Disease * Life/AD&D Insurance * Employee Assistance Program * LTD * STD * AD&D * 403B * Identity Theft Plan * Dailypay Schedule: * 8-hour shift Education: * High school or equivalent (Preferred) Experience: * Customer service: 1 year (Preferred) Work Location: In person If you're an enthusiastic, compassionate senior care professional passionate about hospitality and senior engagement- please apply; we'd love to get to know you! Dailypay EEO Employer

Buckner Children and Family Services Community: Texas Home Visiting Program Location: Lubbock, TX - Onsite Address: 1510 S Loop 289 Lubbock, Texas 79412 Job Schedule: Full-Time We are seeking an Administrative Assistant to join our Texas Home Visiting Program. In the role of Administrative Assistant, you will Shine Hope as you will provide program secretarial and receptionist functions including directing all incoming phone calls and preparing program correspondence. Provide accurate data entry into the DFPS PEIS database of all service data for all participants served in accordance with contract guidelines. Data entry includes registration, service data, and outcome data. You will also prepare invoices for payments; submit monthly billing and accounts receivables, perform monthly contract billing, maintain accurate accounting logs, and prepare purchase orders. Join our team and shine hope in the lives of others! What you'll do: Perform all duties in a courteous manner and maintain excellence in customer service including but not limited to cheerfully greeting clients and visitors with a smile and exercising respect with co-workers. Accept inquiry calls, provide information and complete an initial screening on prospective parents in accordance with established guidelines. Timely and accurately prepare and manage billing for Texas Home Visiting program in accordance with established guidelines; maintain accurate and complete accounts receivable records. Prepare Texas Home Visiting accounts receivable reports and meet timely with the Program Supervisor to resolve any discrepancies. Supervise the overall needs of the Texas Home Visiting office such as, office supplies stocked for staff use; keep the appearance of the office in accordance with the holidays and special events. Review and accurately process mail, faxes, emails, and other correspondence in a timely manner. Maintain positive, professional appearance and demeanor while interacting and/or communicating with others. Answer phone calls and appropriately respond to inquiries and requests for information for the Texas Home Visiting program. Generate reports as requested. Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation. Timely and accurately prepare and monitor subcontractor agreements as required. What you'll bring: High School Diploma (or G.E.D.) required. Prior work experience in education, child health and development, child abuse or neglect, and/or parent education preferred. Knowledge of and/or experience using community resources preferred. Knowledge and experience with in-home visitation preferred. Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner. Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people. Requires ability to walk, stand and sit, sometimes for prolonged periods of time. The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. About Buckner Children and Family Services: Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer. The same way we treat our employees is how we treat all applicants - with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.

When you work at Carillon Senior Living, you have a front-row seat to the amazing life stories of the wisest people on earth. What's more, you are part of an extraordinary company - one that's investing in the future of senior living by investing in you. Don't just do a job. Be part of an extraordinary life! Carillon Senior Living is recruiting for a hospitality-focused Administrative Assistant. This role is responsible for meeting and greeting residents, guests, prospective employees, suppliers, vendors, and outside service providers warmly and professionally daily. They are the first face someone sees when visiting our community! Here are a few of the daily responsibilities of a Concierge: Serves as secretary to the Administrator of Carillon House. Screens persons requesting to see the Administrator and schedules of appointments as necessary. Answers routine mail, picks up mail, distributes mail, and returns telephone calls. Answer and transfer all incoming calls courteously and professionally. Accepts and records, as directed, payments, reservations, appointments, cancellations, and the like. Opens and closes the reception desk and properly secures all files, keys, and equipment in the office area. Orders all office supplies, paper supplies, copy machine supplies, printed forms, Carillon letterhead, and envelopes. Maintains and manages copy machine and submits service orders as needed. Performs filing in business files; prepares new business files as needed. Receives all persons who courteously enter the Community, inform, guide, direct, or otherwise assist residents, visitors, staff, or vendors tactfully and congenially to present the best possible image of the Community. Communicates to the appropriate parties promptly and clearly, all messages and material directed to them through the business office. Ensures residents are in the lobby at the proper time for transportation. Assists department heads with typing and mailings as time permits. Keeps survey and administration policy binder updated with current policies for the Director of Nursing and Administrator. Maintains and updates contract binders with new contracts and removes expired documents and contracts. Requests and holds current Certificate of Insurance from contractors. Assists with Resident Satisfaction Survey. Updates Carillon House Resident Handbook as needed. EDUCATION AND EXPERIENCE Have a High School diploma/GED. Have at least one year of experience in a health care setting, preferably in Medical Records or Billing Office. It needs good judgment to plan, perform, and set up sequences within standard procedures. Requires analysis of facts and information to take action following established guidelines. Job Type: Full-time Benefits: Paid Time Off Health Insurance Dental Insurance Vision Insurance Health Savings Account Hospital Confinement Accident Insurance Specified Disease Life/AD&D Insurance Employee Assistance Program LTD STD AD&D 403B Identity Theft Plan Dailypay Schedule: 8-hour shift Education: High school or equivalent (Preferred) Experience: Customer service: 1 year (Preferred) Work Location: In person If you're an enthusiastic, compassionate senior care professional passionate about hospitality and senior engagement- please apply; we'd love to get to know you! Dailypay EEO Employer

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $5.8 billion in revenue for 2023, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. About Clayco Systems and Equipment Innovations (SEI) As part of our integrated service offerings, Clayco's Systems and Equipment Innovations (SEI) offers a turnkey solution to execute complex building systems and process systems. Clayco SEI provides preconstruction, design, purchasing, and installation of mechanical, electrical, and process scopes of work. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items, and updating the information thru the completion of the job and other paperwork processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required. The Field Administrative Assistant will greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role Prepares typed correspondence. Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits, and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble, and assist with project closeout. May assist in entering punch-list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills. Some Things You Should Know Our clients and projects are nationwide - Travel will be required. No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast! Why Clayco? 2024 Best Places to Work - Crain's Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2024 ENR Midwest - Midwest Contractor (#1). 2024 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2024 ENR Top 100 Green Contractors - Green Contractor (Top 5). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Types and performs word processing; and prepares, edits, and distributes correspondence, reports, records, and other documents ensuring conformance to rules, regulations, policies, and procedures. B. Performs data entry and retrieval and prepares related reports; compiles, organizes, and tabulates data; makes copies; and maintains files and records to include automated information systems. C. Maintains logs of work progress, document processing, and other records; and assists in the maintenance of complex records. D. Answers telephones; responds to requests for information; and answers inquiries regarding rules, regulations, policies, and procedures. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Computer operations experience preferred. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill to prepare and maintain accurate records, files, and reports. 9. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 10. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skills Major Responsibilities and Duties: Records, Reports, and Correspondence * Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested. * Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines. * Maintain school calendar of events. * Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures. Reception and Phones * Receive incoming calls, take reliable messages, and route to appropriate staff. * Assist students, teachers, and parents as needed. * Schedule meetings and appointments and maintain calendar for principal. Accounting and Inventory * Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). * Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. * Maintain inventory of fixed assets, equipment, and supplies. Other * Assist with planning, preparation, and setup of faculty meetings and campus activities. * Sort, distribute, or deliver mail and other documents. * Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence. * Maintain confidentiality. * Follow district safety protocols and emergency procedures. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Job Details Position Type: Part Time Salary Range: $18.00 - $20.00 Hourly Job Category: ELVONS DescriptionRealManage Elevated is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry. RealManage Elevated is a values-based company with the following values as our guiding principles: Integrity: we always do the right thing. Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship. Selflessness: more than teamwork; we are part of something special and much larger than any of us. Personal Relationships: we are a professional services company; people do business with people they like. Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better. Join RealManage Elevated fast-growing team where energy, teamwork, innovation, and contribution are highly valued. Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities. RealManage has earned the prestigious Certified recognition from Great Place to Work, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience. The Administrative Assistant assists in the management of daily operations of community associations delivering professional services and exceptional customer satisfaction in accordance with the service level agreement, and in alignment with the company's guiding principles. Responsibilities: Handling day-to-day tasks and communication in a fast-paced environment Answer Questions Related to Resident Accounts; Assist with Accounts Payable Cases (upload invoices, lost vendor checks, set up new vendors, add vendor COI's); Maintain Document Archive across all Repositories; Order Office Supplies and Break Room Beverages/Supplies; Schedule Zoom meetings for Committees; Administer Projects assigned by Management; Plus other work related tasks as needed Open to work part time evening hours. Hours: Thursday - Saturday, 10am - 6pm, Sunday 12pm - 6pm Qualifications High school diploma or GED required. Associate degree preferred. Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. Excellent computer proficiency (MS Office - Word, Excel and Power Point). Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. Pay and Benefits: $18 - $20 per/Hr, depending on education and experience.

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area. Assist with certification of documents related to verification of academic history, enrollment history, graduation records and loan deferments Process registration changes for Schools as needed with emphasis on School of Medicine Process withdrawals, leaves of absence, and dismissals for the School of Medicine Manage graduation process for School of Medicine Verify and Audit School of Medicine student records to ensure accuracy for state and federal reporting and registration Assist with managing Registrar Inbox, answering phones, and processing incoming mail Process oath of residencies for school applicants Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

YWCA of LubbockJob Description YWCAre Staff Now accepting applications for 2025-2026 school year. Those hired will start mid-August. Implement the YWCAre after-school program in accordance with the philosophy, policies, and procedures of the YWCA of Lubbock. The YWCAre after-school program aligns with Lubbock and Cooper ISD school schedules. New employees will start in schools on Wednesday, August 16th and are expected to complete the onboarding process prior to the 16th. The onboarding process takes on average of two weeks and includes a DFPS background check, new hire paperwork, pre-service training, and CPR/First Aid training (if necessary). Essential Job Responsibilities Adhere to the minimum standards and guidelines for Day-Care Centers. Attend all staff meetings and trainings. Fulfill all required mini-camp responsibilities in order to serve families during school breaks. Comply with attendance and communication policies including providing formal documentation for absences and/or for start/end dates that differ from YWCAre program/school district dates. Adhere to scheduled work hours. Arrive to site on-time and prepared to begin work. Respond appropriately to the individual needs of program participants in regards to relationships, environment, activities, safety, health, nutrition and administration. Treat children with dignity and respect. Supervise children at all times. This includes awareness of and responsibility for the ongoing activity of each child. It requires physical presence, knowledge of activity requirements and children's needs, and accountability for their care. Maintain consistent and accurate counts of children in care. Adhere to YWCA cell phone policy which includes placing personal cell phones in a designated storage space on site during YWCAre. Interact positively with children, parents and staff showing sincere interest and respect. Foster developmentally appropriate independence in children. Prepare daily for role in program operation and curriculum implementation. Utilize open and effective communication with the program's children, parents, school personnel, YWCA staff and other program related individuals. Maintain complete and accurate program records including incident and behavior reports and records for children, staff inventory, safety, etc. Organize arrangement, appearance, décor and learning environment of areas where care is provided. Ensure facility preparation, safety, care, maintenance and clean-up. Contribute to staff and program development with ideas, initiative, attitude, dependability, interaction, and teamwork. Assist in evaluation of program. Perform related job duties as required. Job Qualifications Learn and support the YWCA mission, vision, and policies to meet the goals of the organization without compromise, serving as a role model for the Lubbock community both in demeanor and in life-style habits. High school diploma or general education degree (GED) is required. One to three months of related experience and/or training is preferred. Able to perform each essential duty satisfactorily. Maintain up-to-date First Aid and CPR certifications. Effective analytical and problem solving skills. Knowledge of principles and practices of organization, planning, records management, research and general administration. Communicate effectively both verbally and in writing with staff, students, parents and community. Operate standard office equipment including but not limited to computers, cell phones and copiers. Follow oral and written instructions. Present self professionally in appearance and mannerism at all times. Flexibility to work irregular hours from time to time, including evenings or weekends. Travel to YWCARE site is required daily. Pass a criminal history background check and FBI fingerprint check. Relate well with a variety of populations. Physical Requirements The physical demands described here are representative, though not comprehensive, of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly sit, stand, bend, crouch, stoop, walk, climb stairs, use hands and fingers, reach with hands and arms, feel, talk, hear, see, and be outside. Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds. Work Environment The work environment characteristics described here are representative, though not comprehensive, of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essential functions. Noise level varies between quiet and loud. Pace varies between deliberate and fast.