Secretary jobs in McAllen, TX - 93 jobs

PRIMARY PURPOSE: The Secretary to the Board of Trustees establishes and assures the efficient operation of an office for the Board of Trustees and assists board members, the superintendent, professional staff and the public to enhance student learning throughout the district. The board secretary serves as a secretary for special projects as designated by the Board of Trustees and the Superintendent. QUALIFICATIONS: Education/Certification: High School Diploma or equivalent, required Associate degree or a minimum of 48 college hours, preferred Special Knowledge/Skills: Able to work independently; good writing and communication skills; maintain confidentiality; posses strong organizational and motivational skills; working knowledge of all standard office equipment; at least those qualifications specified by the Texas Education Agency as minimum for the salary classification to which assigned Experience: Five (5) years clerical/secretarial experience, required Workdays: 226 Clerical/Technical Pay Structure: Pay Grade 8 Pay Date: Monthly Hourly Pay Range: Minimum: $24.25 Midpoint: $29.04 Maximum: $33.83 Note: Starting pay for a new hire in a pay range plan will be determined individually based on each person's job-related experience and salaries paid to peer employees in the same position with similar experience. MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL FUNCTIONS: 1. Prepare and post official Board Meeting agenda notifications, adherence to open meeting laws, and other procedural requirements are followed legally and ethically. 2. Perform general office routines and practices, such as, but not limited to, typing, handling correspondence; maintaining files; screening telephone calls; processes incoming/outgoing mail; maintenance of office supplies and equipment etc. 3. Present for Board approval copies of all meeting minutes, post accordingly and follow the Texas State Records Retention Schedule accordingly. 4. Coordinate and maintain board of trustees' annual calendar of events such as board meetings, workshops, special events throughout the year. 5. Coordinate the submission of all board agenda items by member of the Executive Leadership Team. 6. Perform all tasks necessary in preparation for all Board of Trustees functions or events, such as, but not limited to, agenda item documents, room arrangements, equipment, meals, and etc. 7. Respond to all open records requests related to Board of Trustees. 8. Attend all board meetings, record, transcribe and ensure the retention of Board of Trustees meeting minutes and closed session records in compliance with Board Policy BE (LOCAL). 9. Assist in the Development of Board of Trustees budget and maintain annual budget. 10. Process purchase requisitions and payment authorization for Board of Trustees travel expenses in accordance with legal requirements to include professional organization dues/fees. 11. Produce annual Financial Integrity Rating System of Texas (FIRST) Board business disclosures report. 12. Produce annual PEIMS School Board Requests Submission Data. 13. Coordinate the required Board member orientation sessions, annual team building session and maintain member continuing education hours in accordance with Board Policy BBD. 14. Coordinate and schedule grievance hearings. 15. Maintain and promote open lines of communication with members of the Executive Leadership Team and all other Central Administration Staff. 16. Substitute for the Secretary to Superintendent when he/she is unavailable and assist with the work activities of the superintendent's office. 17. Assist the District Elections Administrator, as the Superintendent's liaison, with board elections process. 18. Keep financial books and prepare monthly financial reports for the McAllen Education Foundation. 19. Maintain confidentiality of information. 20. Follow McAllen ISD customer service standards. 21. Perform other duties assigned by immediate supervisor or (primary evaluator). SUPERVISORY RESPONSIBILITIES: None EQUIPMENT USED: Computer, printer, copier, scanner, fax machine, and other office machines. WORKING CONDITIONS: Mental Demands: Keep seven people and their events organized; always aware of the need for confidentiality; must be able to anticipate the needs of the board; must have the ability to analyze and determine the importance of a situation and/ or information and see that the proper person is notified and assisted if assistance is needed; ability to communicate effectively; maintain emotional control under stress; ability to handle several projects at the same time with frequent interruptions. Physical Demands/Environmental Factors: Repetitive hand motions; works prolonged and irregular hours on a weekly basis.

General Description Employee performs routine administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Employee works under moderate supervision with limited latitude for the use of initiative and independent judgment and may train others. Examples of Work Performed Provides assistance answering phone calls, routing incoming calls, taking messages, greeting visitors, and directing them to the appropriate staff. Prepares, edits, and distributes correspondence, reports, forms, and documents. Maintains files and records. Performs data entry. Schedules and confirms appointments for clients, customers, or supervisors. Maintains scheduling and event calendars. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Assists in compiling statistical data and preparing various charts, graphs, and written summaries. Completes forms in accordance with company procedures. Orders and dispenses supplies. Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Arranges conference, meeting, or travel reservations for office personnel. May receive and review forms and applications for completeness of information. May interpret and explain rules, regulations, policies, and procedures. May review applications for agency services to ensure forms are filled out completely and accurately. Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution. Composes, types, and distributes meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Conducts searches to find needed information, using such sources as the Internet. May supervise other clerical staff and provide training and orientation to new staff. Performs related work as assigned. Education and Experience Graduation from high school. One (1) year of experience in administrative support work. Certificates, Licenses and Registration: Must have a current valid Texas motor vehicle operator's license. Must be able to be insured by the County's insurance carrier. Knowledge, Skills and Abilities Knowledge of office practices and administrative procedures. Skill in the use of standard office equipment and software. Ability to implement administrative procedures. Ability to interpret rules, regulations, policies, and procedures. Ability to communicate effectively. Ability to train others. The County of Hidalgo offers a full range of employee benefit programs for eligible employees, retirees, and their families. For more information, please Click Here 01 Do you have a high school diploma or equivalent? * Yes * No 02 Do you have one (1) year of experience in administrative support work? * Yes * No Required Question Employer Hidalgo County Address 505 S. McColl Rd., Suite A Edinburg, Texas, 78539 Phone ************ Website *****************************

Secretarial/Clerical/Campus Level Secretary Date Available: 12/18/2025 REPORTS TO: Administrator Assigned APPLICATION DEADLINE: Open Until Filled LENGTH OF WORK YEAR: 212 Days DATE REVISED: 6/19/2019 WAGE/HOUR STATUS: Non-Exempt SALARY RANGE: $18.49 Minimum $27.72 Maximum PAY GRADE: PS 5 PRIMARY PURPOSE: Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members. QUALIFICATIONS: TEA certification requirements High School Graduate or GED Ability to type 45 words per minute (60 or more words per minute is preferred) Course work in typing, shorthand, bookkeeping and general business practices preferred Extensive experience in performing stenographic and clerical work A thorough knowledge of modern business practices and procedures and of business English, Spelling and Commercial terminology An extensive knowledge of the operations, functions, and general scope of authority of the School Administration and School Board The ability to handle delegated administrative details The ability to write clear and concise memoranda, directives, or letters without close supervision The ability to carry out instructions and develop comprehensive plans with a minimum of supervision The ability to meet the public in a pleasant composed cordial manner, and to speak clearly and effectively The ability to establish and maintain effective working relations with all district employees as well as the general public MAJOR RESPONSIBILITIES AND DUTIES: Receives visitors, ascertains the purpose of the visit, attends to visitors' business or refers him/her to the proper person or office. Maintains effective public relations with the general public. Provides superior clerical and stenographic assistance. Keeps informed on local and state laws, rules and regulations, explains applicable regulations and policies to appropriate persons. Reviews incoming and outgoing correspondence, memoranda, reports and similar materials for the purpose of summarizing and/or referring to proper persons. Prepares correspondence, memoranda, forms, requisitions, and other records. Maintains records in an efficient manner. Calls on substitutes when teachers are out. Sorts campus and regular mail. Performs necessary bookkeeping functions such as simple statement analysis, appropriate records for banking operations, bookkeeping systems, etc., if needed. Keeps student data current as directed. Keeps up with payroll on a daily basis for personnel if needed. Orders supplies for students, teachers and the office. Types purchase orders, receives and checks out materials. Maintain of all office equipment to be maintained and or serviced. Performs all duties in a safe manner to avoid injury to oneself and/or to others. Performs other related duties as assigned. EQUIPMENT USED: Typewriter, computer, printer, copier, fax machine, calculator, telephone and shredder WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress, repetitive hand motions, prolonged use of computer The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Nondiscrimination Statement Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Mark Micallef, *******************, Director of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, *********************** , Director of Student & Social Services, 411 N. 8thAvenue, Edinburg, TX 78539, **************. Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación: Title IX issues: Mark Micallef, *******************, Director of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, *********************** , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, **************.

Secretarial/Clerical/Campus Level Secretary Date Available: 12/18/2025 Additional Information: Show/Hide REPORTS TO: Administrator Assigned APPLICATION DEADLINE: Open Until Filled LENGTH OF WORK YEAR: 212 Days DATE REVISED: 6/19/2019 WAGE/HOUR STATUS: Non-Exempt SALARY RANGE: $18.49 Minimum $27.72 Maximum PAY GRADE: PS 5 PRIMARY PURPOSE: Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members. QUALIFICATIONS: TEA certification requirements High School Graduate or GED Ability to type 45 words per minute (60 or more words per minute is preferred) Course work in typing, shorthand, bookkeeping and general business practices preferred Extensive experience in performing stenographic and clerical work A thorough knowledge of modern business practices and procedures and of business English, Spelling and Commercial terminology An extensive knowledge of the operations, functions, and general scope of authority of the School Administration and School Board The ability to handle delegated administrative details The ability to write clear and concise memoranda, directives, or letters without close supervision The ability to carry out instructions and develop comprehensive plans with a minimum of supervision The ability to meet the public in a pleasant composed cordial manner, and to speak clearly and effectively The ability to establish and maintain effective working relations with all district employees as well as the general public MAJOR RESPONSIBILITIES AND DUTIES: * Receives visitors, ascertains the purpose of the visit, attends to visitors' business or refers him/her to the proper person or office. * Maintains effective public relations with the general public. * Provides superior clerical and stenographic assistance. * Keeps informed on local and state laws, rules and regulations, explains applicable regulations and policies to appropriate persons. * Reviews incoming and outgoing correspondence, memoranda, reports and similar materials for the purpose of summarizing and/or referring to proper persons. * Prepares correspondence, memoranda, forms, requisitions, and other records. * Maintains records in an efficient manner. * Calls on substitutes when teachers are out. * Sorts campus and regular mail. * Performs necessary bookkeeping functions such as simple statement analysis, appropriate records for banking operations, bookkeeping systems, etc., if needed. * Keeps student data current as directed. * Keeps up with payroll on a daily basis for personnel if needed. * Orders supplies for students, teachers and the office. * Types purchase orders, receives and checks out materials. * Maintain of all office equipment to be maintained and or serviced. * Performs all duties in a safe manner to avoid injury to oneself and/or to others. * Performs other related duties as assigned. EQUIPMENT USED: * Typewriter, computer, printer, copier, fax machine, calculator, telephone and shredder WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: * Maintain emotional control under stress, repetitive hand motions, prolonged use of computer The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Nondiscrimination Statement Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Mark Micallef, *******************, Director of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, *********************** , Director of Student & Social Services, 411 N. 8thAvenue, Edinburg, TX 78539, **************. Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación: Title IX issues: Mark Micallef, *******************, Director of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, *********************** , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, **************.

Posillico is Building for Generations. Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico's business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully in the Tri-State area. Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions. Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community. Follow us at… Facebook Instagram LinkedIn Responsibilities POSITION SUMMARY: The Construction Compliance Administrator / Coordinator supports public-sector construction projects throughout the State of Texas by administering, tracking, and documenting required compliance activities. This position is responsible for completing the day-to-day compliance work across multiple owner agencies while operating under the guidance and oversight of senior compliance and project leadership. This role requires strong attention to detail, proficiency with compliance tracking systems and Excel, and the ability to coordinate effectively with internal teams, subcontractors, and vendors. All compliance submissions, regulatory interpretations, and communications with owner agencies are reviewed and approved by leadership prior to external presentation. RESPONSIBILITIES: Prompt Pay & Payment Tracking Administer and track prompt pay compliance activities in accordance with Texas statutes and owner-specific requirements Monitor invoice approval timelines and follow up with internal teams to support timely approvals and payments Enter, track, and maintain subcontractor and vendor payment data in DMS/B2G Now, LCPtracker, and other owner-required platforms Prepare prompt pay certification forms and supporting documentation for leadership review prior to submission Certified Payroll & Labor Compliance Collect, organize, and review certified payroll submissions from subcontractors and vendors for completeness and accuracy Track prevailing wage classifications and regional wage rate requirements and escalate discrepancies for leadership review Assist with preparation of wage rate request forms for new or missing labor classifications, subject to approval before submission Maintain logs confirming subcontractor payment information tied to certified payroll hours ROCIP & Insurance Compliance Track and log ROCIP labor hours based on certified payroll submissions Assist with ROCIP compliance reporting and documentation using Marsh/MWRAP, under supervision TxDOT OJT & Workforce Programs Support the setup and ongoing tracking of TxDOT On-the-Job Training (OJT) programs Maintain trainee logs, hours, and required documentation for leadership review MWDBE / HUB Compliance Track MWDBE/HUB participation, commitments, and payments Maintain required tracking logs and prepare reports for leadership review Identify potential participation gaps and escalate to leadership Data, Reporting & Documentation Maintain labor and wage rate data, including pay class tracking and basic analysis (averages, medians, modes) Prepare compliance logs, reports, and backup documentation for internal review, audits, and owner submissions Maintain organized, accurate, and audit-ready compliance files across assigned projects Coordination & Communication Coordinate internally with project teams to collect required compliance information Communicate routine compliance requests and follow-ups with subcontractors and vendors Escalate unclear requirements, inconsistencies, or potential compliance risks to leadership Follow established compliance procedures and support continuous process improvement Agencies & Programs Supported Texas Facilities Commission (TFC) U.S. Customs and Border Protection (CBP) Texas Department of Transportation (TxDOT) City of Austin City of Houston Houston Airport System (HAS) City of Laredo ROCIP Qualifications QUALIFICATIONS: Required: Experience supporting construction compliance or construction administration on Texas public-sector projects Familiarity with prompt pay tracking, certified payroll documentation, and MWDBE/HUB reporting Experience using LCPtracker, DMS/B2G Now, or similar compliance platforms Strong proficiency in Microsoft Excel High attention to detail and strong organizational skills Clear written and verbal communication skills Ability to work in a structured, process-driven environment with leadership oversight Preferred: Experience supporting multiple public owner agencies Prior experience assisting with audits or agency compliance reviews Familiarity with TxDOT or municipal compliance programs Reports to: Director of Project Controls Location - Texas Division: Houston, Austin, or Mission Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off. Equal Employment Opportunity Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic. #LI-Onsite Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.

At ScionHealth, we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates. Job Summary Provides clerical support and services to meet the specific needs of the Unit. Essential Functions Performs clerical functions for the nursing unit within the unit secretary's sphere of responsibility. Answers the telephone, take messages and communicates messages to the appropriate person in a timely manner. Answers call lights and communicates messages to the appropriate person in a timely manner. Under direction of a nurse, schedules patient tests, procedures and activities. Prepares admission charts/records. Assemble charts for new admissions with all appropriate forms. Labels chart with correct patient and physician information. Processes patient orders as appropriate. Processes patient discharge orders. Make copy of medical record for accepting facility as required by policy. Disassembles patient chart and sends chart to medical records after patient discharge. Orders supplies under direction of the nurse manager or charge nurse. Assist physicians as needed. Prepares and keeps current census sheets. Knowledge/Skills/Abilities/Expectations Knowledge of medical terminology. Ability to maintain confidentiality of all patient and/or employee information to assure patient and/or employee rights are protected. Ability to work under stress and to respond quickly in emergency situations. Ability to work cooperatively as a member of a team. Demonstrates a high level of interpersonal skills when working or interacting with patients, their families and other staff members. Approximate percent of time required to travel, 0% Must read, write and speak fluent English. Must have good and regular attendance. Performs other related duties as assigned. Education High School diploma or equivalent. Licenses/Certifications None Experience 1 year recent Unit Secretary and Nursing Assistant experience in an acute care setting preferred.

Secretarial/Clerical Additional Information: Show/Hide PRIMARY PURPOSE: Facilitates the efficient operation of the attendance office to include the collections and entry of all data on student attendance and coordination between school staff, parents, and students regarding attendance and student office attendants. QUALIFICATIONS: Education/Certification: High school diploma or GED Special knowledge/Skills: Proficient skills in typing, word processing, and file maintenance. Effective communication and interpersonal skills. Basic math skills Ability to operate computer Experience: One to three years of secretarial experience preferably in a public school environment. Pay Family: 003 Pay Grade: 02 Calendar: 207 Salary: $13.24 minimum hourly rate

Where compassion meets innovation and technology and our employees are family. Thank you for your interest in joining our team! Please review the job information below. JD Attached* GENERAL PURPOSE OF JOB: The Administrative Assistant performs a wide variety of administrative duties to support Valley Leadership and other functions of Driscoll Children's Hospital (DCH). ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; the employee will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required. Maintains utmost level of confidentiality at all times. Adheres to hospital policies and procedures. Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines. Maintains composure, effectiveness, and flexibility under pressure. Uses Microsoft Office to perform a variety of assignments. Gathers data and other necessary information for preparing various reports. Types and reproduces written materials or correspondence Coordinate's location, catering, presentation materials, audio-visual support and notification of meetings, appointments, conferences, telephone calls, etc. Records/transcribes meeting minutes from various meetings. Answers/screens incoming telephone calls and routes call to appropriate individual or takes messages as. Responds to inquiries and requests for services provided by Driscoll Children's Hospital (DCH). Opens/sorts and distributes incoming mail. Utilizes couriers, the US Mail and delivery services as needed. Greets visitors, ascertains nature of business, and escorts visitor to appropriate person/area. Orders office supplies and equipment using the Lawson online ordering system. Prepares check requests, obtains signatures for invoices, manages invoices, serves as first reviewer for Ascend as directed by accounting department requirements. Makes inbound and outbound travel arrangements and files related travel expense reports. Gathers, assembles and distributes recruitment information for physician candidates. Kronos timekeeping under the direction of Valley leadership. Credentialing and payroll computing for Quick Care Physicians Contract renewal for clinics, CPSST and DVPG as needed. May assist in the coordination/participation of special events Participates in preparing material for use in newsletters, fax blasts or other communications that are sent to providers and/or members. Physician Scheduling. Education and/or experience: Bachelor's degree (B. A.) or three to five years related experience and/or training; or equivalent combination of education and experience.

Step into a pivotal role at a leading architectural, engineering, and consulting firm experiencing exciting growth. As an Administrative Assistant, you'll be the backbone of our operations-providing essential support that keeps our dynamic team moving forward. In this role, you'll handle a variety of responsibilities, including: * Creating and editing documents in Microsoft Office (Word, Excel, PowerPoint, Access) * Managing data entry and word processing tasks * Conducting internet research and maintaining organized filing systems * Serving as a friendly and professional back-up receptionist This fast-paced position is perfect for someone who thrives in a collaborative environment, is highly skilled in administrative software, and enjoys making a real impact every day. If you're detail-oriented, personable, and ready to grow with an award-winning firm, this is the perfect opportunity for you! Your Impact: * Actively involved in the day-to-day operations of the Partner in charge and leadership * Assist with set up and planning for client meetings and firmwide events * Reserve conference rooms and conference call lines and/or set up video conferences * Create meeting minutes and meeting agendas * Prepare letters, contracts and other communications * Schedule and coordinate meetings including reserving spaces for in-person events * Log and prepare client sponsorship requests and other check requests * Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals * Act as a liaison with consultants, clients, printers and suppliers * Assists with special projects as needed * All other duties as assigned Here's What You'll Need: * 5+ years of administrative and/or professional office experience * Superior client focus and service mentality * Strong problem-solving and collaboration skills * Creativity, integrity, and initiative * Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) * Proficiency in Adobe Acrobat Professional * Strong organizational skills * Excellent communication skills (verbal and written) * Strong attention to details, including proofreading * Ability to prioritize multiple projects and manage work accordingly Here's How You'll Stand Out: * Experience supporting C-level leadership * Experience in a professional services firm (architecture, engineering, law office, etc.) * Bachelor's degree The actual offered base salary for California locations will vary depending on factors such as individual qualifications, education, experience, skills, job-related knowledge, work location, and internal equity. We would not anticipate that the individual hired into this role will be at or near the top half of the range provided, but the decision will be dependent on the factors of each individual case. The compensation package may also include incentive compensation in the form of discretionary bonuses in addition to base salary and a full range of medical, financial, and other benefits. The salary range for this position is below. $44,000.00 - $66,000.00 PBK is an Equal Employment Opportunity employer. All qualified applicants can be considered for an opportunity without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, criminal history, or any other characteristic protected by law. Additionally, it is our policy to provide equal employment opportunity in all phases of employment in compliance with all applicable federal and state laws, rules, and regulations.

Job Title: Administrative Assistant Athletic Dept. Reports to: Director of Athletics Dept./School: Curriculum & Instruction Dept./School: Central Administration Office Pay Grade: 5 Clerical/Paraprofessional Employee District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement. Primary Purpose: To manage and coordinate the functions and operations of the office of Athletics and provide support and assistance to all departments and campuses in the district. Qualifications: Education/Certification: High School Diploma Experience/Knowledge: Two years of Post-Secondary schooling or graduation from recognized school of secretarial skills and five years job experience as a secretary. Considerable knowledge of principles of office management; Considerable knowledge of departmental rules, regulations, Procedures and functions; ability to work under pressure and meet constant deadlines. Proficient in use of office equipment, including word processor, computer, calculator and computer software programs. Skills in business-letter preparation and report-writing. Effective oral and written communication skills. Effective leadership skills. Exemplary interpersonal skills. Demonstrated commitment to professional growth. Major Responsibilities and Duties: * Prepare correspondence, forms, reports, manuals, and presentations for the director as needed. * Compile, maintain, and file all reports, records, and other documents as required. * Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorization. * Order and maintain inventory of office supplies and program * Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Maintain a schedule of appointments and make travel arrangements for department staff. * Keep current with athletic schedule and the ticketing software/ update games on software. * Keep current with game worker assignments for all games. * Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. * Receive, sort, and distribute mail and other documents to department staff. * Maintain confidentiality of information. * Follow district safety protocols and emergency procedures. * Perform any other assignments as directed by the Program Executive Director. WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress POSITION WORKING DAYS: 226 Days

Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information, developing filing systems, and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Performs advanced technical assistance work for an agency program; prepares, interprets, and disseminates information concerning agency programs; and assists in the implementation of program planning. B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding technical program and administrative rules, regulations, policies, and procedures. C. Develops and maintains filing, record keeping, and records management systems; compiles and edits data, makes calculations, and prepares related reports; participates in budget preparation, monitoring, and justifications; and assists in researching technical and policy issues. D. Researches, composes, designs, and edits agency publications, forms, manuals, and reports. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Three years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill in problem-solving techniques. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill to prepare and maintain complex records and files in an automated system. 9. Skill in the electronic transmission of communications. 10. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

HOURLY RATE: $16.95 JOB OBJECTIVES: The Administrative Assistant III provides administrative services to ensure effective and efficient administrative operations of the Department of City Secretary and is responsible for processing open records requests for the entire City, in accordance with the Texas Public Information Act. Records requests are varied, high in volume, and can be complex and non-routine. Will be responsible for confidential information on a regular basis. Provides support services to the City Secretary, staff, and City Commission. This position is under the direct supervision of the City Secretary. ESSENTIAL JOB FUNCTIONS: Duties may include but are not limited to the following: Provides responses to requests for governmental records within the time period mandated by the Texas Public Information Act. Coordinates and processes Public Information Requests, to include City Attorney consultation and approval as warranted. Attend at minimum, one annual conference to keep abreast of vital registration policies and procedures to ensure compliance. Processes applications for new and renewed Texas Alcohol and Beverage licenses. Serve as backup to process all payments related to Public Information Requests, affidavits, TABC permits, facility reservations, and vital statistics in accordance with the standard operating procedures. Manages records associated with advisory boards and commissions, such as creating reports related to term expiration's and vacancies. Assists with the preparation and distribution of documents for City Commission meetings and other notices according to City procedures and applicable laws, as directed by the City Secretary and/or City Manager; prepares city agendas and meeting packets; prepares minutes shell; and conducts required website postings in compliance with the Open Meetings Act. May attend meetings as assigned, take minutes and transcribe minutes into final form as needed. Assists with the codification of City ordinances and required newspaper publications. Composes, reviews, and evaluates various documents, including correspondence, memorandums, ordinances, resolutions, proclamations, contracts, agreements, and oaths of office. Assists with municipal election preparations and responds to inquiries from the public regarding voter information. Records date stamp and distributes incoming and outgoing mail. Prepares travel and makes hotel reservations for the City Secretary, City Manager and City Commission. Transcribes, formats, inputs, edits, retrieves, copies, and transmits correspondence and documents and ensures accuracy. Assists in maintaining the department's budget accounts and balances. Responsible for maintaining and securing confidential information. Greets and provides proper customer service to all incoming calls and walk-ins. Assists in all city events. Provide assistance with risk management-related duties as needed. Provide support/cover the receptionist area as needed. Will perform other job-related duties as assigned. EQUIPMENT/MATERIALS: Capability to effectively use and operate various office related equipment such as, but not limited to, personal computer, calculator, copier, typewriter, shredder, scanner, and fax machine. WORKING CONDITIONS/PHYSICAL DEMANDS: Must be able to manage a number of projects at one time, and may be interrupted frequently to meet the needs and requests of members, residents, clients and contractors. May find the environment to be busy, noisy and will need excellent organizational, communication, time, and stress management skills to complete the required tasks. May need to work irregular hours or shifts and some occasional travel may be required. There is little or no hazard to health or body in standard conditions with adequate lighting, heating, and ventilation. There is little or no physical effort, requiring little movement and infrequent lifting greater than 5-15 lbs. EDUCATION/SKILLS REQUIRED: Requires a High School diploma with two (2) years of college or training in public administration or related field. Must be bilingual and proficient in MSWord, Excel, PowerPoint, Internet, and Microsoft Outlook. Must have excellent verbal, written, interpersonal and listening skills. Must maintain confidentiality of records and other legal matters. Must be able to organize work independently on multiple assigned tasks/projects, complete assignments with specified deadlines. Ability to use judgment and initiative: to establish and maintain effective working relationships with employees, elected officials, and the public. Must have excellent grammar, writing, communication and organizational skills and be able to accurately type a minimum of 50 wpm. Must possess a valid Texas Driver's License with a satisfactory driving record. Preferred Qualification: Bilingual (English and Spanish) and Associate's Degree in public administration, or related field.

The receptionist is responsible for meeting and greeting the customers as they enter the building. By presenting a professional appearance, maintaining an upbeat attitude, to provide a positive first impression. The receptionist should project the same presence on the phone when customers call. In addition, in the receptionist role, you must know to whom to route incoming calls and be able to take notes accurately when calls cannot be routed to the appropriate person. ESSENTIAL DUTIES: • Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee, voice mail, • Clears messages each morning and delivers to appropriate employees. • Meets and greets all visitors/customers; determines their needs and directs them to the appropriate employee/locations. • Responds to visitors, clients, and employees in a courteous and professional manner. • Opens and routes incoming mail. • Prepares and forwards outgoing mail and packages. • Composes and types routine correspondence as required. • Performs general clerical duties including but not limited to filing, photocopying and mailing as required. • Organizes and maintains file system; files correspondence and other records. • Orders and maintains supplies, arranges for equipment maintenance, and keeps reception area organized. • Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff. • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. · Meet and greet customers with courtesy and efficiency. · Maintain a professional appearance. · Use of appropriate telephone techniques and phone etiquette · Answer customer's questions over the phone · Refer callers to the right department, if department is not available, a message is to be taken. · When a message is taken from the customers, it should be clear and legible. · File paperwork (receipts / vehicle plates) · Sort and deliver mail to managers within the same building. · Operate fax machine / scanners. Performs other related duties as assigned by management. Requirements Requirements Excellent verbal and written communication skills. Strong interpersonal skills. Ability to understand and follow written and verbal instructions Ability to deal effectively with a diversity of individuals at all organizational levels. Commitment to excellence and high standards. Strong organizational skills; able to manage priorities and workflow. Must be able to speak, read, write, and understand the primary language(s) used in the workplace. Bilingual skills a plus. Other Requirements: Must be 21 or older Must have a valid Texas Driver's License Must pass a drug test screening Must pass a background check screening EMPLOYMENT BENEFITS INCLUDE: Paid Vacation and Holidays 401(K) Vision Insurance Dental Insurance Medical Insurance BERT OGDEN IS AN EQUAL OPPORTUNITY EMPLOYER

Job DescriptionKey Responsibilities: Answer incoming phone calls and provide excellent customer service. Communicate effectively with customers, coworkers, and corporate office personnel. Utilize the point-of-sale (POS) system to locate, enter, and process customer orders. Assist with logistics, billing inquiries, and account-related questions. Support the office team with administrative tasks as needed. Maintain accurate and organized records of customer interactions and transactions. Uphold company policies, procedures, and safety standards. Skills / Education / Requirements: Must be at least 18 years of age. Must pass a pre-employment drug screen. High school diploma or GED required. Customer service, accounts payable/receivable, or logistics experience preferred but not required. Strong verbal and written communication skills. Ability to effectively manage multiple tasks in a fast-paced environment. Proficient with basic computer skills; POS system experience a plus. Benefits: 401(k) 401(k) Matching Health Insurance Dental Insurance Vision Insurance Life Insurance Paid Time Off Why Join Southern Tire Mart? #1 North America Commercial Tire Dealer since 2012 #1 Truck Retreader in North America since 2007 #1 Commercial Tire Dealer in the U.S. since 2008 Best-in-class service on America's favorite passenger tire brands

Special Instructions Dear Applicant, The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following: Social Security Number Date of Birth Age Citizenship Status Gender Ethnicity/Race Marital Status Applicant Photos * A redaction guide can be found by clicking here. Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission. Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA). Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members Department: Nursing and Allied HealthGeneral Statement of JobThe Staff Secretary performs secretarial duties for the department.Specific Duties and ResponsibilitiesEssential Functions: Prepares memos, letters, forms, reports and other routine correspondence. Interacts and provides customer service with students, staff and the public and answers questions regarding department matters, demonstrating excellent customer service. Responds to student inquiries and directs them to the appropriate resources. Receives incoming phone calls, answers questions, and refers calls to appropriate personnel as necessary. Distributes incoming mail. Makes travel arrangements, including transportation and accommodations, and prepares travel requests and vouchers. Participates in proofreading reports, program revisions or other related documents. Assists with planning meetings/activities. Maintains files of specified and confidential materials. Maintains calendars of scheduled appointments, meetings and special events. Creates and submits move/setup requests for new offices or changes in the office. Assists in monitoring budget. Processes invoices for payment. Creates requisitions for maintenance, contract parts and/or services as needed. Monitors and manages inventory and supplies, re-orders and stocks items as needed. Assists with preparation of workshop materials, department projects and online data. Participates in professional development, as directed. Performs other duties as assigned. Required Education and ExperienceTo qualify, one of the following must be met: College Certificate A minimum of 30 earned college hours At least one (1) year of work experience in a professional work setting required.Required Knowledge, Skills and Abilities Excellent oral, written and interpersonal communication skills. Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills. Ability to perform basic office skills. Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines. Demonstrated ability to interact effectively with a diverse, multi-cultural college population. Demonstrated commitment to achieving the vision and mission of South Texas College. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to apply practical understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Checks, Certificates, Licenses, and RegistrationsSecurity Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.Physical Requirements Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Bending the body downward and forward by bending leg and spine. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Applying pressure to an object with the fingers and palm. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles. Ability to make rational decisions through sound logic and deductive processes. Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Standing particularly for sustained periods of time. Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles. Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Mobility to accomplish tasks, particularly for long distances or moving from one work site to another. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job. Minimum Compensation $15.75 Hourly Desired Start Date January 26, 2026 Posting Close Date (No Close Date if Blank) 12 January 2026 11:59pm

PRIMARY PURPOSE: The Secretary to the Board of Trustees establishes and assures the efficient operation of an office for the Board of Trustees and assists board members, the superintendent, professional staff and the public to enhance student learning throughout the district. The board secretary serves as a secretary for special projects as designated by the Board of Trustees and the Superintendent. QUALIFICATIONS: Education/Certification: High School Diploma or equivalent, required Associate degree or a minimum of 48 college hours, preferred Special Knowledge/Skills: Able to work independently; good writing and communication skills; maintain confidentiality; posses strong organizational and motivational skills; working knowledge of all standard office equipment; at least those qualifications specified by the Texas Education Agency as minimum for the salary classification to which assigned Experience: Five (5) years clerical/secretarial experience, required Workdays: 226 Clerical/Technical Pay Structure: Pay Grade 8 Pay Date: Monthly Hourly Pay Range: Minimum: $24.25 Midpoint: $29.04 Maximum: $33.83 Note: Starting pay for a new hire in a pay range plan will be determined individually based on each person's job-related experience and salaries paid to peer employees in the same position with similar experience. MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL FUNCTIONS: 1. Prepare and post official Board Meeting agenda notifications, adherence to open meeting laws, and other procedural requirements are followed legally and ethically. 2. Perform general office routines and practices, such as, but not limited to, typing, handling correspondence; maintaining files; screening telephone calls; processes incoming/outgoing mail; maintenance of office supplies and equipment etc. 3. Present for Board approval copies of all meeting minutes, post accordingly and follow the Texas State Records Retention Schedule accordingly. 4. Coordinate and maintain board of trustees' annual calendar of events such as board meetings, workshops, special events throughout the year. 5. Coordinate the submission of all board agenda items by member of the Executive Leadership Team. 6. Perform all tasks necessary in preparation for all Board of Trustees functions or events, such as, but not limited to, agenda item documents, room arrangements, equipment, meals, and etc. 7. Respond to all open records requests related to Board of Trustees. 8. Attend all board meetings, record, transcribe and ensure the retention of Board of Trustees meeting minutes and closed session records in compliance with Board Policy BE (LOCAL). 9. Assist in the Development of Board of Trustees budget and maintain annual budget. 10. Process purchase requisitions and payment authorization for Board of Trustees travel expenses in accordance with legal requirements to include professional organization dues/fees. 11. Produce annual Financial Integrity Rating System of Texas (FIRST) Board business disclosures report. 12. Produce annual PEIMS School Board Requests Submission Data. 13. Coordinate the required Board member orientation sessions, annual team building session and maintain member continuing education hours in accordance with Board Policy BBD. 14. Coordinate and schedule grievance hearings. 15. Maintain and promote open lines of communication with members of the Executive Leadership Team and all other Central Administration Staff. 16. Substitute for the Secretary to Superintendent when he/she is unavailable and assist with the work activities of the superintendent's office. 17. Assist the District Elections Administrator, as the Superintendent's liaison, with board elections process. 18. Keep financial books and prepare monthly financial reports for the McAllen Education Foundation. 19. Maintain confidentiality of information. 20. Follow McAllen ISD customer service standards. 21. Perform other duties assigned by immediate supervisor or (primary evaluator). SUPERVISORY RESPONSIBILITIES: None EQUIPMENT USED: Computer, printer, copier, scanner, fax machine, and other office machines. WORKING CONDITIONS: Mental Demands: Keep seven people and their events organized; always aware of the need for confidentiality; must be able to anticipate the needs of the board; must have the ability to analyze and determine the importance of a situation and/ or information and see that the proper person is notified and assisted if assistance is needed; ability to communicate effectively; maintain emotional control under stress; ability to handle several projects at the same time with frequent interruptions. Physical Demands/Environmental Factors: Repetitive hand motions; works prolonged and irregular hours on a weekly basis.

General Description Minimum Requirements: Two to three (2-3) years of experience in administrative support work. Graduation from a junior college with a degree in administrative support, preferred. Two (2) years of education may be substituted for one (1) year of experience. Bilingual preferred. Must possess a valid driver's license and proof of liability insurance. Must be computer literate familiarity with Excel, Power Point, Word Processing preferred. Must possess good organization skills as well as good verbal and written communication skills - English and Spanish. Must be self-motivated and able to work with minimal supervision. Must be able to work hours which do not always coincide with a Monday through Friday, 8:00 a.m. to 5:00 p.m. schedule. Travel will be required. Must possess the ability to work well with others. Must possess the ability to prepare, interpret, and disseminate information concerning department programs, procedures and specialty court programs. E-file all paperwork that is given by probation officers and supervisors as requested. Attend all specialty court staffing and status hearings and document attendance and status accordingly in Odyssey. Prepare and print specialty court status sheets weekly and distribute to specialty court panel members. Coordinate access and availability of incentives for specialty court program participants. Must be able to establish and maintain good working relationship with all court personnel to include all involved in specialty court programs. Must possess the ability to participate in the planning and execution of department programs, to include probationers assigned to specialty court programs. Must possess the ability to develop, coordinate, and maintain record keeping and filing systems, to include probationers assigned to specialty court programs. Must possess the ability to respond to inquiries regarding rules, regulations, policies, and procedures, to include probationers assigned to specialty court programs. Must possess the ability to coordinate meetings, conferences, and seminars, to include probationers assigned to specialty court programs. Must possess the ability to assist in the preparation of presentations for administrative hearings, to include probationers assigned to specialty court programs. Must possess the ability to research, compose, design, or edit department publications such as brochures, forms, and manual, to include specialty court programs. Must possess the ability to train others. Perform other related duties as assigned. Must have not ever been convicted of or placed on court-ordered community supervision/probation for any criminal offense classified as a Class B misdemeanor or higher. The County of Hidalgo offers a full range of employee benefit programs for eligible employees, retirees, and their families. For more information, please Click Here 01 Do you have an Associate's degree or higher in administrative support? * Yes * No 02 Do you have two to three (2-3) years of experience in administrative support work? * Yes * No Required Question Employer Hidalgo County Address 505 S. McColl Rd., Suite A Edinburg, Texas, 78539 Phone ************ Website *****************************

At ScionHealth, we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates. Job Summary Provides clerical support and services to meet the specific needs of the Unit. Essential Functions * Performs clerical functions for the nursing unit within the unit secretary's sphere of responsibility. * Answers the telephone, take messages and communicates messages to the appropriate person in a timely manner. * Answers call lights and communicates messages to the appropriate person in a timely manner. * Under direction of a nurse, schedules patient tests, procedures and activities. * Prepares admission charts/records. Assemble charts for new admissions with all appropriate forms. Labels chart with correct patient and physician information. * Processes patient orders as appropriate. * Processes patient discharge orders. Make copy of medical record for accepting facility as required by policy. * Disassembles patient chart and sends chart to medical records after patient discharge. * Orders supplies under direction of the nurse manager or charge nurse. * Assist physicians as needed. * Prepares and keeps current census sheets. Knowledge/Skills/Abilities/Expectations * Knowledge of medical terminology. * Ability to maintain confidentiality of all patient and/or employee information to assure patient and/or employee rights are protected. * Ability to work under stress and to respond quickly in emergency situations. Ability to work cooperatively as a member of a team. * Demonstrates a high level of interpersonal skills when working or interacting with patients, their families and other staff members. * Approximate percent of time required to travel, 0% * Must read, write and speak fluent English. * Must have good and regular attendance. * Performs other related duties as assigned. Qualifications Education * High School diploma or equivalent. Licenses/Certifications * None Experience * 1 year recent Unit Secretary and Nursing Assistant experience in an acute care setting preferred.

Secretarial/Clerical/Secretary Additional Information: Show/Hide PRIMARY PURPOSE Facilitate the efficient operation of an administrative department office and provide clerical services to the department head and other staff members. QUALIFICATIONS: Minimum Education Certification High school diploma or GED Special Knowledge Skills: Proficient skills in typing, word processing, and file maintenance. Knowledge of school district organization, operations, and administrative policies. Excellent communication and interpersonal skills. Basic math skills Minimum Experience Skills: Three years or more of advanced secretarial experience emphasizing public relations. Prefer prior experience in executive department of public school district. Pay Family: 003 Pay Grade: 07 Calendar: 226 Salary: $21.91 minimum hourly rate