Secretary jobs in Medford, OR - 44 jobs

Administrative Assistant (Part-Time) BBSI is recruiting on behalf of our client for a dependable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who is organized, punctual, and comfortable working in a professional office setting. Schedule: 6 hours per day 4 days per week (Monday-Thursday) 9:00 a.m. - 3:00 p.m. Pay: $20 per hour Position Summary: The Administrative Assistant will provide essential administrative and clerical support to ensure smooth and efficient office operations. The ideal candidate is reliable, detail-oriented, and able to manage multiple tasks with accuracy and professionalism. Key Responsibilities: Provide general administrative and clerical support Manage email correspondence, scheduling, and document preparation Perform data entry and maintain organized filing systems Assist with daily office operations using Microsoft Office 365 Support additional office tasks as needed Qualifications & Requirements: Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams) Strong organizational, time management, and attention-to-detail skills Reliable and punctual with consistent attendance Ability to adhere to a business-casual dress code Experience with QuickBooks is a plus, but not required Job Details: Job Type: Part-time Work Location: In person INDSO

Administrative Assistant (Part-Time) BBSI is recruiting on behalf of our client for a dependable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who is organized, punctual, and comfortable working in a professional office setting. Schedule: * 6 hours per day * 4 days per week (Monday-Thursday) * 9:00 a.m. - 3:00 p.m. Pay: * $20 per hour Position Summary: The Administrative Assistant will provide essential administrative and clerical support to ensure smooth and efficient office operations. The ideal candidate is reliable, detail-oriented, and able to manage multiple tasks with accuracy and professionalism. Key Responsibilities: * Provide general administrative and clerical support * Manage email correspondence, scheduling, and document preparation * Perform data entry and maintain organized filing systems * Assist with daily office operations using Microsoft Office 365 * Support additional office tasks as needed Qualifications & Requirements: * Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams) * Strong organizational, time management, and attention-to-detail skills * Reliable and punctual with consistent attendance * Ability to adhere to a business-casual dress code * Experience with QuickBooks is a plus, but not required Job Details: Job Type: Part-time Work Location: In person INDSO

Jackson County Employment Opportunity Jackson County Community Justice is seeking dynamic individuals to join our team. Our department encompasses Adult Services (Parole & Probation), Juvenile Probation, Detention and Residential Services, and the Jackson County Transition Center. Through these services, we work to address criminal behavior and promote positive behavior change, ensuring a safer community for all. We are currently hiring an Extra Help Office Specialist. As part of our team, you will help drive our mission and uphold our core values of Integrity, Trust, Consistency, Respect, and Teamwork. These values guide our work and the services we provide, forming the foundation for our efforts to enhance public safety and support individuals on their journey toward positive change. Jackson County strives to recruit, hire and retain the best employees! * This position will work up to 20 hours per week. * This position heavily utilizes Microsoft Excel. There will be an Excel competency assessment prior to interviews. * Must pass a criminal background check prior to hire. * Must submit an acceptable DMV certified court print prior to hire. * Please click on the following link to review Jackson County's requirements for an acceptable driving record. * Must pass a pre-employment drug screen prior to hire. Please click on the following link to review Jackson County's Drug-Free Workplace Policy. * This is not a benefited position. Examples of Important Job Tasks: * Gathering data from different systems and entering the data onto spreadsheets for analysis. * Regularly updating information across multiple spreadsheets. * Producing weekly and monthly spreadsheets for use by others in the department. * General clerical duties. Minimum Qualifications: A high school diploma or GED. License or Certificate: Requires possession of a valid Oregon driver's license and a good driving record. JACKSON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Upon request, special accommodations and/or assistance will be gladly provided for any applicant with sensory or non-sensory impairments. Because of the Immigration Reform Act of 1986, persons hired by the county must be able to present acceptable documents verifying identity and authorization to work in the United States. For a copy of Jackson County's Equal Employment Opportunity Plan, visit our web site at *********************** or call ************.

Department Correctional Employment Type Full Time Location Jackson County Workplace type Onsite Compensation $25.00 - $28.00 / hour Key Responsibilities About MedTrust

ID: B24OR589OR-004 Program: BLM Wage/Hr: $45.00 Hours/Week: 20 hours/week Minimum Age: 55 For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States. NEW Solutions connects experienced workers (ages 55+) with the Bureau of Land Management (BLM). These experienced professionals provide administrative, scientific, technical, and other professional skills that support to the Bureau of Land Management through the Experienced Services Program (ESP). This position supports the Bureau of Land Management Medford District Office. Work location to be determined. Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee. PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions. This opportunity applies to applicants legally eligible to work in the United States. Qualifications: BA/BS Degree in Environmental Planning or a Natural Resource area of Studies (Forestry, Range Management, etc.) with minimum additional experience of 5 year(s) in Project Planning Background in the BLM NEPA process, public comments, or appeals Experience required with Windows, MS Word, MS Excel Adobe Pro, One Drive, ARCVIEW (GIS) Duties: The enrollee working on this project will assist planners achieve the requirements of the National Environmental Policy Act (NEPA). - Convert documents to PDF format, format attachments to emails, rename files, and remove duplicates. Ensure needed documents are in the project file. - Create hyperlinked index of project files. Review project files for completeness. - Assist in NEPA document preparation. Review NEPA documents to ensure compliance, consistency, and correct formatting. - Assist with project scoping, review public comment responses, assist with sorting comments and preparing responses. * Review of project files for litigation and archiving. Prepare the project file for FOIA response and work with FOIA coordinator. - Additional duties may include facilitating meetings, develop timelines, track progress, assist with administrative remedy responses, coordinate with higher level reviewers, and lead small team projects. Document and email file renaming, removal of duplicates and review of documents. 35% Creation and update of hyperlinked index. 20% Assist with NEPA document preparation and review. 25% Assist with FOIA responses. 10% Review of project files for litigation and archiving. 10% Other: Annual FISSA / IT security training. Physical requirements: Long stretches of sitting at a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.

Temp To Full-Time Works with Program Management team and related departments to meet all program delivery goals. Will ensure customer orders and quotations are processed, and other requirements are met effectively and on a timely basis. Records and reports the status of equipment returns, repairs, replacements, sales orders, and delivery schedules. Maintains records of returns, schedule changes, product enhancements or changes and product pricing, and resolves return credit problems. Responsible for tracking, documentation and reporting for both internal and external stakeholders. RESPONSIBILITIES: • Collaborate with Program Manager to adjust backlogs, ensuring accurate ship dates, commit dates and improve on-time delivery. • Prepare reports for key business indicators. • Assist Program Manager to manage all commercial aspects of the business including product margin, product pricing (price effectiveness, inventory revaluation), RMAs, and ECO's • Assist in processing customer part orders in accordance with established procedures. Accurately enter orders into computer system per system requirements and established procedures. Issue order confirmations to customers as necessary. • Maintain customer files as needed for record keeping and for regular interaction with customers regarding account activity. • Collect information from customers regarding product or service complaints. Process information in accordance with company compliant procedures and ensure that the information is promptly delivered to the Quality Manager and Sales. • Receive and respond to customer invoicing questions and work with accounting to resolve. • Helps coordinate process flow of quotes and new products through Engineering, Purchasing, and Production. QUALIFICATIONS: • Minimum of 3 years in Customer Service, Program Administration, or a similar role. • Strong verbal and written communication skills. • Ability to work independently and efficiently under pressure in a fast-paced environment • Ability to work with basic mathematical concepts such as fractions, percentages, ratios, and proportions and apply them in practical situations. • Proficiency in Microsoft Office applications: Excel, Word, PowerPoint. 19.00 Qualifications HS dip/GED some college pref. 3yrs Customer Service, Program Admin or similar role. Microsoft office, excel, power point

About the Role As Store Support Lead you will efficiently and effectively support the store leadership team and associates in the administrative and operational functions of the store. You will use technology to support store functions and ensure day to day communication to support excellent customer service and operational efficiency. What You'll Do * Support and effectively resolve store associate and administrative needs through timely execution of store payroll, scheduling, cash office, and supply orders in partnership with the store leadership team * Effectively plan, communicate and share information with team members using company tools and technology, while following company guidance for daily, weekly and monthly routines * Refresh and maintain associate common areas and office areas to support a safe and engaging work environment * Assist store executive team by facilitating orientation when directed and onboarding new associates accurately, adhering to all compliance guidelines and Kohl's best practices * Execute operational tasks and shortage reduction programs accurately as assigned, adhering to Kohl's best practices * Monitor and follow up on store execution of training, surveys and audits, ensuring directed timelines are met * Maintain in-store technology devices including, but not limited to, handheld scanners and two-way radios * Communicate and guide store technology issues through resolution * Complete assigned cross-training as needed and regularly work in various departments/areas of the store as scheduled (e.g., salesfloor, point of sale, operations, etc.) All Lead roles at Kohl's are responsible for: * Acting with integrity, honesty and fostering teamwork in an engaged and inclusive culture * Exercising good judgment and discernment when making decisions; taking appropriate partners as needed * Demonstrating a customer service mindset, including customer service philosophies, anticipating customer needs and satisfactorily resolving issues * Leading by example by personally meeting or exceeding individual goals (e.g., productivity, credit, loyalty) * Delivering strong operational standards, shortage mitigation, and merchandising presentation to include accurate pricing and proper signing * Accomplishing multiple tasks within established timeframes * Training, monitoring and reinforcing company policies, procedures, standards and guidelines * Maintaining adherence to company safety policies for the safety of all associates and customers * Other responsibilities as assigned What Skills You Have Required * Must be 18 years of age or older * Limited travel to support new store openings * Strong verbal/written communication and interpersonal skills * Flexible availability, including days, nights, weekends, and holidays Preferred * Experience decision-making and problem-solving in a fast paced environment * Retail or service industry experience Essential Functions The requirements listed below are representative of functions you will be required to perform, however you may be required to perform additional functions. Kohl's may revise this job description at any time. To perform this job successfully, you must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, absent undue hardship. * Ability to perform the accountabilities listed in the "What You'll Do" Section. * Ability to satisfactorily complete company training programs. * Ability to comply with dress code requirements. * Basic math and reading skills, legible handwriting, and basic computer operation. * Ability to operate and communicate on multiple frequency devices, handheld scanners, and other technology equipment as directed. * Ability to use a computer for tasks such as communicating, scheduling, keeping detailed records, reviewing data and spreadsheets, etc. * Ability to maintain prompt and regular attendance and meet scheduling requirements as set by the company. * Perform work in accordance with the Physical Requirements section. * Physical Requirements * Must be able to lift up to 50 lbs. frequently and occasionally over 50 lbs. with a two person lift. * Ability to climb, squat, stoop, kneel, crouch, bend, twist, reach, lift, grasp, push and pull on a frequent basis. * Ability to sit/stand/walk for the duration of a scheduled shift (at least 8 hours). * Ability to visually verify information and locate and inspect merchandise. * Ability to comply with health and safety standards. Pay Range: $16.65 - $26.15 Kohl's offers a variety of benefits to associates depending on full-time/part-time status and work hours, including: WORK LIFE BALANCE (PTO, Vacation Buy Program, Parental Leave), HEALTH & WELLNESS (Medical, Dental, Vision and other short and long term disability programs, Emergency health and wellness programs such as Accident Protection Plans, Critical Illness Plans and more), SAVINGS & RETIREMENT BENEFITS (401k, Flexible Spending Accounts and associate discount programs with Kohl's partners), INSURANCE PROGRAMS (Life Insurance for you, your family or your pet, as well as other protection programs), and LIFE EVENTS (Legal and adoption assistance benefits). Salary16.65 - 26.15 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 16.65 Salary Max 26.15 Salary Type /hr.

Looking for a role that fits your lifestyle while making a real impact? At MedEvals, we proudly serve our nation's veterans by providing high-quality medical evaluations in a professional and compassionate setting, and we're looking for dedicated professionals to join us in this mission. We're seeking a Medical Receptionist for a per diem position in Medford, OR - perfect for retirees, freelancers, or anyone with a flexible schedule who enjoys helping others and keeping things organized. Why You'll Love It: Work when it suits you Be part of a caring, patient-focused team Gain experience in a dynamic healthcare environment Location: 329 Crater Lake Ave, Suite 101, Medford, OR 97504 Hours: 8 AM to 5 PM (this is a per diem role) DUTIES & RESPONSIBILITIES Greet all visitors and direct them appropriately. Answer multiple phone lines in a professional and courteous manner. Screen each call by obtaining the callers' name and nature of the call, then route the call appropriately. Provide general administrative and clerical support. Prepare letters and documents to be mailed. Receive and sort incoming mail and/or deliveries. Maintain the reception area. Distribute incoming faxes. Perform other duties as assigned. Qualifications REQUIRED SKILLS & ABILITIES Proficient in general office equipment (computer, fax, copier, scanner, phone). Skilled in Microsoft Word, Outlook, Excel, and internet navigation. Typing speed of at least 40 WPM. Follows instructions accurately and responds well to direction. Detail-oriented with a focus on quality improvement. Strong communication and active listening skills. Able to work independently, manage time, and prioritize tasks. Maintains confidentiality and professionalism. Promotes a positive, team-oriented environment. Stays focused under distractions and performs well under pressure. Adapts effectively to change and unexpected situations. Complies with all current and future company policies. EDUCATION & EXPERIENCE High school diploma or equivalent required. A minimum of one-year related experience; or equivalent combination of training and experience. Experience in a medical office preferred. PHYSICAL REQUIREMENTS Manual dexterity to complete documentation and operate equipment. Ability to maintain focus in a clinical environment. MedEvals offers our vendors a vast network of providers who perform Compensation and Pension (C&P) exams, Separation Health Assessments (SHAs), and Reserve Health Readiness Program (RHRP) evaluations for our Nation's Veterans. Our offices are outfitted with state-of-the-art equipment and highly skilled medical professionals. We pride ourselves on delivering quality services in a timely manner. MedEvals, LLC is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws. Equal Opportunity Employer - Minorities/Females/Disabled/Veterans

Job Description Emerald Technologies is growing, and we're looking for an energetic, detail-driven Administrative Assistant to join our Medford team! If you are someone who thrives in a fast-paced environment, loves organization, and enjoys supporting cross-functional teams, this role is a fantastic opportunity to build your career. At Emerald Technologies each employee has a significant role in building innovative products for various industries. Come and work in a supportive, fun team atmosphere where the work is meaningful, and careers have no limits! About the Role As the Administrative Assistant, you will support our Program Managers and collaborate with multiple departments to ensure smooth and timely program execution. You'll help keep projects on track, maintain accurate documentation, and contribute to the quality and efficiency Emerald Technologies is known for. What You'll Do Partner with Program Managers to manage backlogs, ensuring accurate ship/commit dates and improved on-time delivery. Prepare clear, concise reports for key business metrics and program indicators. Support commercial aspects of the business, including product margins, pricing updates, RMAs, and ECOs. Process customer part orders with accuracy and according to established procedures. Maintain customer files and support regular customer communications. Gather information related to product/service complaints and route to Quality and Sales as needed. Assist in resolving customer invoicing questions in collaboration with Accounting. Help coordinate quotes and new product workflows with Engineering, Purchasing, and Production. What You'll Bring Strong organizational skills and attention to detail Excellent communication-both written and verbal Ability to manage multiple priorities with a positive, proactive mindset A collaborative spirit and willingness to jump in where needed Experience in a manufacturing, electronics, or logistics environment is a plus (but not required!) Why Emerald Technologies? A collaborative team environment Opportunities for growth and skill development A workplace where your attention to detail and drive truly make an impact If you're ready to grow with a dynamic team and make a meaningful difference every day, we'd love to hear from you! Benefits of the Job: Competitive medical, dental, and vision benefits. Health Savings Account/Flexible Spending Account 401K and company matching with no vesting period PTO for rest and relaxation Gym reimbursement(through Anthem) Employee Assistance Program A safe and inclusive work environment with team and management support Employee training and development Community service and philanthropic initiatives Employee appreciation and events Career advancement opportunities Employee Referral program Employee discounts

Secretarial/Clerical/Administrative Assistant III The Administrative Assistant III will support the Communications and Partnership (CaP) Coordinator by assisting with communication, scheduling, and documentation. This position will play a key role in supporting inclusive, equitable systems and practices that reflect the needs of our employees and the communities we serve, creating sustainable change rooted in our shared values. The AA III will also support data collection, event coordination, and collaboration within the agency, with district personnel, and with community partners. This role will contribute to SOESD's internal communication plan, assist with the agency-wide newsletter, and play a central role in supporting social mediaï ½working in collaboration with the CaP Coordinator to ensure brand consistency across platforms, including the SOESD website. Strong attention to detail, follow-through, reliability, and the ability to work both collaboratively and independently are essential. About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Administrative Assistant III (Communications and Partnerships) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at 101 North Grape Street, Medford Length of Position: 1.0 FTE (40 hours a week) /258 days (annual year-round position) Salary: Per collective bargaining agreement: $18.24/hr - $21.84/hr starting wage for 2025-2026 school year. Immediate Supervisor: Erin Green SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 9 paid holidays A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts ï ½ medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

Grants Pass School District No. 7 is now accepting applications for the following position for the 2025-2026 school year: Administrative Assistant Hours: 8 hours per day Calendar: 201 days to work (August-June) Vision We Are GP! A learning community committed to excellence and success for all. Mission We are committed to a high-quality education that empowers each student to reach their potential and become responsible, productive, successful citizens. QUALIFICATIONS: Equivalent to completion of the twelfth grade. Knowledge of Business English, office procedures and practices, type with speed and accuracy, follow oral and written instructions, computer skills. Ability and willingness to adapt to job related duties. Ability to maintain harmonious working relationships with other employees and the public. Must have excellent written and oral communication skills. Must be able to effectively work and communicate with students, parents, and school personnel from diverse cultures and backgrounds. Must be able to cultivate and model a respectful working and learning environment. Must be able to perform under stressful situations while keeping a positive attitude. Bilingual and biliterate in Spanish preferred. COMPENSATION AND BENEFITS: $17.10-$24.70 per hour. Dependent on approved accepted experience/education. Annual COLA pay increase (as negotiated with Oregon Association of Classified Employees). Annual step pay increase awarded to eligible employees. 6 paid holidays per year. 2 personal days per year. 10 paid sick leave days per year. Bereavement leave, as per bargaining agreement. Continuing Education Funds, up to $1,200 per year. Up to $1,576 per month district-paid contribution toward full-family medical, dental, and vision insurance. $4,402 per year insurance opt-out stipend for employees who demonstrate other health insurance coverage under a qualifying employer sponsored group medical plan (more than 6-hour employees), $3,961.80 (4-6-hour employees). 6% employee paid contribution towards Oregon Public Employees Retirement System. Longevity Service Stipend after 10 years of employment ($1,000-$1,600). All application materials will be accepted online until position is filled. PHONE: ************ EMAIL: ********************************* Grants Pass School District 7 strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster fairness, equity and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the position, and we encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. The Grants Pass School District No. 7 will provide reasonable accommodation for the application and interview process upon request and as required in accordance with the Americans with Disabilities Act of 1990. Disabled persons may contact the Director of Personnel at 474-5700 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Relay at **************. Funding for all positions for the 2025-2026 school year is subject to state funding.

Job Description We are seeking a part time Receptionist with excellent customer service skills and a winning attitude. This individual will receive calls into the dealership, determine the nature of the callers business, direct the caller to their destination and schedule service appointments. This position pays $20/hour you will work some 8 hour shifts weekdays with occasional Saturday shifts as needed. At Grants Pass Toyota, we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at Grants Pass Toyota, is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years. What We Offer Growth opportunities Paid Training Employee vehicle purchase plans Family owned and operated Saturday lunches provided Discounts on products and services Responsibilities Answer phones and direct consumer to the proper department and follow up in a timely manner Handle customer complaints diplomatically and refer upset customers to the appropriate individual for resolution Operate switchboard telephone system Communicate with callers in a professional, friendly and efficient manner, striving to minimize the amount of time customers spend on hold Schedule inbound callers service appointments Assist the managers with various clerical duties as needed Be friendly, professional, courteous and efficient when working with all customers and employees Familiarize yourself with department structures & internal procedures for assisting customers efficiently Qualifications Experience with Microsoft Office suite is a plus Must be available to work Weekdays and possibly fill in on some Saturdays (Dealership is closed Sunday) Ability to communicate customers' interests needs and requests to management and sales personnel Professional personal appearance We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are committed to providing a safe, drug-free work environment. Applicants must be willing to submit to a pre-employment background check and drug test. Interested candidates must possess a valid driver's license and have a satisfactory driving record.

This job posting is anticipated to remain open for 30 days, from 06-Jan-2026. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Part-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for: * Medical and prescription drug coverage, * Health Savings Account and Flexible Spending Account, * Voluntary Benefits (such as accident, hospital indemnity, and critical illness), * Well-being programs (such as the Employee Assistance Program), and * Retirement Plan (if compensated for 1,000 hours of service during the plan year). * In locations that require accruals of paid sick leave and paid time off, part-time associates are eligible for those benefits based on their hours worked and consistent with applicable law. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. Edward Jones is prohibited from hiring individuals with certain specified criminal history as set forth in Section 3(a)(39) and 15(b)(4) and Rule 17a-3(a)(12) of the Securities and Exchange Act of 1934, and conducts background reviews consistent with FINRA Rule 3110(e). A copy of a notice regarding the provisions of the Los Angeles County Fair Chance Ordinance is available at: dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf.

We are seeking a part time Receptionist with excellent customer service skills and a winning attitude. This individual will receive calls into the dealership, determine the nature of the callers business, direct the caller to their destination and schedule service appointments. This position pays $20/hour you will work some 8 hour shifts weekdays with occasional Saturday shifts as needed. At Grants Pass Toyota, we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at Grants Pass Toyota, is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years. What We Offer Growth opportunities Paid Training Employee vehicle purchase plans Family owned and operated Saturday lunches provided Discounts on products and services Responsibilities Answer phones and direct consumer to the proper department and follow up in a timely manner Handle customer complaints diplomatically and refer upset customers to the appropriate individual for resolution Operate switchboard telephone system Communicate with callers in a professional, friendly and efficient manner, striving to minimize the amount of time customers spend on hold Schedule inbound callers service appointments Assist the managers with various clerical duties as needed Be friendly, professional, courteous and efficient when working with all customers and employees Familiarize yourself with department structures & internal procedures for assisting customers efficiently Qualifications Experience with Microsoft Office suite is a plus Must be available to work Weekdays and possibly fill in on some Saturdays (Dealership is closed Sunday) Ability to communicate customers' interests needs and requests to management and sales personnel Professional personal appearance We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are committed to providing a safe, drug-free work environment. Applicants must be willing to submit to a pre-employment background check and drug test. Interested candidates must possess a valid driver's license and have a satisfactory driving record.

**If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal . is located at our Medford, OR Biddle Rd. branch. What's Important to You We know your career is just one aspect of a meaningful, complex, and demanding life. That's why we designed our compensation and benefits package to provide employees and their families with as much choice as possible. Generous Paid Time Off (PTO) in addition to paid federal holidays. Child Care Assistance Program for eligible dependent(s). Exercise reimbursement program for employees. The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it. We encourage you to apply. Reach for what you want and tell us why your work ethic and willingness to learn make you a natural fit for #TeamFirstInterstate. SUMMARY The Banking Administrative Assistant provides administrative support for State Presidents, their team, department, or group. This position coordinates Commitment to Community (C2C), Community Reinvestment Act (CRA), volunteerism, and recognition through reporting, communication, and collaboration of activities/processes. ESSENTIAL DUTIES AND RESPONSIBILITIES Serves as a point of contact for customers and clients, providing professional and courteous service in person, by phone, and through electronic communication. Fosters a positive customer experience by demonstrating a welcoming attitude and maintaining a professional appearance. Performs a variety of administrative tasks including handling correspondence, processing mail, scanning documents, and supporting general office operations. Assists with the preparation and organization of documents to support departmental and business activities. Coordinates meetings, conferences, presentations, and travel arrangements; generates and manages related documentation. Organizes and supports departmental functions and events as needed. Develops and maintains an efficient central filing system, ensuring proper records management and compliance with retention policies. Manages office supply inventory, including ordering and restocking as necessary. Creates, edits, and enhances PowerPoint presentations to support internal and external communications. Processes invoices and ensures timely payment in accordance with company procedures. Collaborates with the state leader to develop and manage the Commitment to Community (C2C) plan and budget. Builds and maintains relationships with key stakeholders across markets to support community initiatives. Reviews, qualifies, and processes donations, grants, and sponsorships; ensures accurate tracking and timely distribution. Partners with Community Responsibility and Marketing teams to align C2C goals with budgetary and strategic objectives. Collects, analyzes, and maintains data related to C2C activities; prepares regular reports for internal stakeholders and regulatory agencies. Monitors PR and promotional spending to ensure proper coding of donations and sponsorships. Leads and manages Community Reinvestment Act (CRA) programs and initiatives, ensuring compliance with regulatory requirements. Develops state-level strategies and action plans to meet community development goals and track progress. Plans, coordinates, and executes community events, workshops, and activities that promote financial inclusion, homeownership, and community development; monitor and report CRA-related outcomes. Analyzes data related to lending activities and community development projects. Supports the Community Development Officer in conducting Community Needs Assessments and collaborates with market leaders to address identified needs. Works cross-functionally with Compliance, Community Responsibility, and Marketing to ensure CRA goals are achieved. Prepares and delivers regular CRA monitoring and reporting (monthly, quarterly, annually) to state leadership. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. KNOWLEDGE, SKILLS AND ABILITIES Exceptional interpersonal and customer service skills, with the ability to communicate effectively in person, over the phone, and through written correspondence. Strong organizational and time management abilities, with demonstrated capacity to prioritize tasks, manage multiple projects, and meet deadlines independently. Adaptability and flexibility to respond to shifting priorities and evolving business needs in a fast-paced environment. High attention to detail and accuracy, especially in handling confidential information and preparing documents. Effective verbal and written communication skills, with the ability to convey information clearly and professionally. Collaborative mindset, with the ability to build productive relationships and work effectively across teams and departments. Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, as well as internet-based research and tools. Knowledge of banking operations and administrative procedures is preferred. EDUCATION AND/OR EXPERIENCE High School Diploma or General Education Degree (GED) equivalent required Bachelor's Degree Business or related field preferred 4-6 years Administrative Assistant experience required 1-3 years Community Reinvestment Act (CRA) experience preferred PHYSICAL DEMANDS AND WORKING ENVIRONMENT The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job. In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Dexterity of hands/fingers to operate computer keyboard and mouse - Frequently Lifting - Occasionally (up to 10 lbs) Sitting - Frequently Overtime - Subject to business need Noise Level - Moderate Typical Work Hours - M-F (8-5) Regular and Predictable Attendance - Required **If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal .

About the Role As Store Support Lead you will efficiently and effectively support the store leadership team and associates in the administrative and operational functions of the store. You will use technology to support store functions and ensure day to day communication to support excellent customer service and operational efficiency. What You'll Do * Support and effectively resolve store associate and administrative needs through timely execution of store payroll, scheduling, cash office, and supply orders in partnership with the store leadership team * Effectively plan, communicate and share information with team members using company tools and technology, while following company guidance for daily, weekly and monthly routines * Refresh and maintain associate common areas and office areas to support a safe and engaging work environment * Assist store executive team by facilitating orientation when directed and onboarding new associates accurately, adhering to all compliance guidelines and Kohl's best practices * Execute operational tasks and shortage reduction programs accurately as assigned, adhering to Kohl's best practices * Monitor and follow up on store execution of training, surveys and audits, ensuring directed timelines are met * Maintain in-store technology devices including, but not limited to, handheld scanners and two-way radios * Communicate and guide store technology issues through resolution * Complete assigned cross-training as needed and regularly work in various departments/areas of the store as scheduled (e.g., salesfloor, point of sale, operations, etc.) All Lead roles at Kohl's are responsible for: * Acting with integrity, honesty and fostering teamwork in an engaged and inclusive culture * Exercising good judgment and discernment when making decisions; taking appropriate partners as needed * Demonstrating a customer service mindset, including customer service philosophies, anticipating customer needs and satisfactorily resolving issues * Leading by example by personally meeting or exceeding individual goals (e.g., productivity, credit, loyalty) * Delivering strong operational standards, shortage mitigation, and merchandising presentation to include accurate pricing and proper signing * Accomplishing multiple tasks within established timeframes * Training, monitoring and reinforcing company policies, procedures, standards and guidelines * Maintaining adherence to company safety policies for the safety of all associates and customers * Other responsibilities as assigned What Skills You Have Required * Must be 18 years of age or older * Limited travel to support new store openings * Strong verbal/written communication and interpersonal skills * Flexible availability, including days, nights, weekends, and holidays Preferred * Experience decision-making and problem-solving in a fast paced environment * Retail or service industry experience Essential Functions The requirements listed below are representative of functions you will be required to perform, however you may be required to perform additional functions. Kohl's may revise this job description at any time. To perform this job successfully, you must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, absent undue hardship. * Ability to perform the accountabilities listed in the "What You'll Do" Section. * Ability to satisfactorily complete company training programs. * Ability to comply with dress code requirements. * Basic math and reading skills, legible handwriting, and basic computer operation. * Ability to operate and communicate on multiple frequency devices, handheld scanners, and other technology equipment as directed. * Ability to use a computer for tasks such as communicating, scheduling, keeping detailed records, reviewing data and spreadsheets, etc. * Ability to maintain prompt and regular attendance and meet scheduling requirements as set by the company. * Perform work in accordance with the Physical Requirements section. * Physical Requirements * Must be able to lift up to 50 lbs. frequently and occasionally over 50 lbs. with a two person lift. * Ability to climb, squat, stoop, kneel, crouch, bend, twist, reach, lift, grasp, push and pull on a frequent basis. * Ability to sit/stand/walk for the duration of a scheduled shift (at least 8 hours). * Ability to visually verify information and locate and inspect merchandise. * Ability to comply with health and safety standards. Pay Range: $16.65 - $26.15 Kohl's offers a variety of benefits to associates depending on full-time/part-time status and work hours, including: WORK LIFE BALANCE (PTO, Vacation Buy Program, Parental Leave), HEALTH & WELLNESS (Medical, Dental, Vision and other short and long term disability programs, Emergency health and wellness programs such as Accident Protection Plans, Critical Illness Plans and more), SAVINGS & RETIREMENT BENEFITS (401k, Flexible Spending Accounts and associate discount programs with Kohl's partners), INSURANCE PROGRAMS (Life Insurance for you, your family or your pet, as well as other protection programs), and LIFE EVENTS (Legal and adoption assistance benefits).

Emerald Technologies is growing, and we're looking for an energetic, detail-driven Administrative Assistant to join our Medford team! If you are someone who thrives in a fast-paced environment, loves organization, and enjoys supporting cross-functional teams, this role is a fantastic opportunity to build your career. At Emerald Technologies each employee has a significant role in building innovative products for various industries. Come and work in a supportive, fun team atmosphere where the work is meaningful, and careers have no limits! About the Role As the Administrative Assistant, you will support our Program Managers and collaborate with multiple departments to ensure smooth and timely program execution. You'll help keep projects on track, maintain accurate documentation, and contribute to the quality and efficiency Emerald Technologies is known for. What You'll Do Partner with Program Managers to manage backlogs, ensuring accurate ship/commit dates and improved on-time delivery. Prepare clear, concise reports for key business metrics and program indicators. Support commercial aspects of the business, including product margins, pricing updates, RMAs, and ECOs. Process customer part orders with accuracy and according to established procedures. Maintain customer files and support regular customer communications. Gather information related to product/service complaints and route to Quality and Sales as needed. Assist in resolving customer invoicing questions in collaboration with Accounting. Help coordinate quotes and new product workflows with Engineering, Purchasing, and Production. What You'll Bring Strong organizational skills and attention to detail Excellent communication-both written and verbal Ability to manage multiple priorities with a positive, proactive mindset A collaborative spirit and willingness to jump in where needed Experience in a manufacturing, electronics, or logistics environment is a plus (but not required!) Why Emerald Technologies? A collaborative team environment Opportunities for growth and skill development A workplace where your attention to detail and drive truly make an impact If you're ready to grow with a dynamic team and make a meaningful difference every day, we'd love to hear from you! Benefits of the Job: Competitive medical, dental, and vision benefits. Health Savings Account/Flexible Spending Account 401K and company matching with no vesting period PTO for rest and relaxation Gym reimbursement(through Anthem) Employee Assistance Program A safe and inclusive work environment with team and management support Employee training and development Community service and philanthropic initiatives Employee appreciation and events Career advancement opportunities Employee Referral program Employee discounts

Secretarial/Clerical/Administrative Assistant III This role will contribute to SOESD's internal communication plan, assist with the agency-wide newsletter, and play a central role in supporting social media working in collaboration with the CaP Coordinator to ensure brand consistency across platforms, including the SOESD website. Strong attention to detail, follow-through, reliability, and the ability to work both collaboratively and independently are essential. About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: * Education: ************************ * Cultural Opportunities: ************************ * Recreational Opportunities: ************************* * Health Care: ************************* Administrative Assistant III (Communications and Partnerships) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies, and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information.Make decisions independently according to established policies 16. Serve as the key contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Researches files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarialexperience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to application 10.Physically perform assigned duties. Location: In person at 101 North Grape Street, Medford Length of Position: 1.0 FTE (40 hours a week) /258 days (annual year-round position) Salary: Per collective bargaining agreement: $18.24/hr - $21.84/hr starting wage for 2025-2026 school year. Immediate Supervisor: Erin Green SOESD Benefits (For .50 FTE and Over): * Southern Oregon ESD contributes up to $2045.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. * Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. * 9 paid holidays * A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: * OEBB MODA * Includes medical, dental, vision & prescription insurance * Monthly premium deducted pre-tax Options: * Health Savings Accounts * Flexible Spending Accounts - medical, day-care expenses * Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity * 403(b) * Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk ..............................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day 2. Sit ...........................................None 1-4 Hrs/Day 4-6 Hrs/Day X6-8 Hrs/Day 3. Drive........................................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day 4. Bending.......................................Frequently XOccasionally Limited Not At All 5. Squat .........................................Frequently XOccasionally Limited Not At All 6. Climb Stairs ................................Frequently XOccasionally Limited Not At All 7. Single Grasping ........................XFrequently Occasionally Limited Not At All 8. Pushing ......................................Frequently XOccasionally Limited Not At All 9. Pulling ........................................Frequently XOccasionally Limited Not At All 10. Fine Manipulation ..................XFrequently Occasionally Limited Not At All 11. Repetitive Foot Controls ...........Frequently Occasionally XLimited Not At All 12. Lifting (less than 25 lbs) .............Frequently XOccasionally Limited Not At All 13. Lifting (25-50 lbs) ......................Frequently XOccasionally Limited Not At All 14. Lifting (50-75 lbs) ......................Frequently Occasionally Limited XNot At All 15. Lifting (75-100 lbs) ....................Frequently Occasionally Limited XNot At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act. Salary18.24 - 21.84 Hour Listing Type Jobs Categories Clerical/Administrative | Communications Position Type Full Time Salary Min 18.24 Salary Max 21.84 Salary Type /hr.

Secretarial/Clerical/Administrative Assistant III The School Improvement Division at Southern Oregon ESD is seeking an experienced Administrative Assistant to support our Integrated Instruction Programs in performing a full range of office professional duties. Typical job duties include: preparation of a variety of documents (possible digital design & publishing); work within the program records organization schema; supporting technical and supply requests; managing digital signature workflows; assisting with event design, logistics, and delivery; maintaining program contact lists; vendor/contractor communications; support coordination of program activity facilities, and calendars; processing purchase orders and other related requisitions with proper approvals; monitoring expenditures and billing systems; tracking and reconciling grants funding and revenue; and performing other budgeting and bookkeeping tasks. Additionally, the position supports the Educator Advancement Council's regional programs, the Registered Apprenticeship Program with TSPC, EDTech initiatives, and data support for SOESD and component school districts within the SOESD region (Jackson, Josephine, and Klamath Counties), and other job-related duties as assigned. The successful applicant will be part of the innovative Integrated Instruction Programs team that directly supports novice and experienced educators across the region. Administrative Assistant III - Integrated Instruction Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assisting in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions, assuring proper approvals, coding, and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs them to the appropriate location and/or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program/department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshop locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record-keeping systems; accesses, retrieves, verifies, and inputs data pertinent to the program needs. 9. Coordinates staff travel needs, including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for the related program/department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as the use of computers, fax machines, photocopiers, telephone systems, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information. Make decisions independently according to established policies 16. Serve as the key contact person for a program, school, or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Research files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarial experience; or any combination of education and experience that would provide the applicant with the desired skills, knowledge, and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology, including keyboard skills, transcription, and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies, and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to the application 10. Physically perform assigned duties. LOCATION: In person at the W. Main Street Office: 502 W. Main Street, Medford, OR 97501 Length of Position: 0.5 to1.0FTE/258 days (annual year-round position) Salary: Per the Classified Collective Bargaining Agreement $18.24/hour - $21.84/hour for the 2025-2026 school year. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2114.00 per month (family coverage) for health, dental, and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including an additional 6% individual investment account with PERS. 9 paid holidays A generous sick, vacation, and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk: 1-4 Hrs/Day 2. Sit: 6-8 Hrs/Day 3. Drive: 4-6 Hrs/Day 4. Bending: Occasionally 5. Squat: Occasionally 6. Climb Stairs: Occasionally 7. Single Grasping: Frequently 8. Pushing: Occasionally 9. Pulling: Occasionally 10. Fine Manipulation: Frequently 11. Repetitive Foot Controls: Limited 12. Lifting (less than 25 lbs): Occasionally 13. Lifting (25-50 lbs): Occasionally 14. Lifting (50-75 lbs): Not At All 15. Lifting (75-100 lbs): Not At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.