Secretary jobs in Medford, OR

ID: B24OR589OR-004 Program: BLM Wage/Hr: $45.00 Hours/Week: 20 hours/week Minimum Age: 55 For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States. NEW Solutions connects experienced workers (ages 55+) with the Bureau of Land Management (BLM). These experienced professionals provide administrative, scientific, technical, and other professional skills that support to the Bureau of Land Management through the Experienced Services Program (ESP). This position supports the Bureau of Land Management Medford District Office. Work location to be determined. Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee. PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions. This opportunity applies to applicants legally eligible to work in the United States. Qualifications: BA/BS Degree in Environmental Planning or a Natural Resource area of Studies (Forestry, Range Management, etc.) with minimum additional experience of 5 year(s) in Project Planning Background in the BLM NEPA process, public comments, or appeals Experience required with Windows, MS Word, MS Excel Adobe Pro, One Drive, ARCVIEW (GIS) Duties: The enrollee working on this project will assist planners achieve the requirements of the National Environmental Policy Act (NEPA). - Convert documents to PDF format, format attachments to emails, rename files, and remove duplicates. Ensure needed documents are in the project file. - Create hyperlinked index of project files. Review project files for completeness. - Assist in NEPA document preparation. Review NEPA documents to ensure compliance, consistency, and correct formatting. - Assist with project scoping, review public comment responses, assist with sorting comments and preparing responses. * Review of project files for litigation and archiving. Prepare the project file for FOIA response and work with FOIA coordinator. - Additional duties may include facilitating meetings, develop timelines, track progress, assist with administrative remedy responses, coordinate with higher level reviewers, and lead small team projects. Document and email file renaming, removal of duplicates and review of documents. 35% Creation and update of hyperlinked index. 20% Assist with NEPA document preparation and review. 25% Assist with FOIA responses. 10% Review of project files for litigation and archiving. 10% Other: Annual FISSA / IT security training. Physical requirements: Long stretches of sitting at a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.

Emerald Technologies is growing, and we're looking for an energetic, detail-driven Administrative Assistant to join our Medford team! If you are someone who thrives in a fast-paced environment, loves organization, and enjoys supporting cross-functional teams, this role is a fantastic opportunity to build your career. At Emerald Technologies each employee has a significant role in building innovative products for various industries. Come and work in a supportive, fun team atmosphere where the work is meaningful, and careers have no limits! About the Role As the Administrative Assistant, you will support our Program Managers and collaborate with multiple departments to ensure smooth and timely program execution. You'll help keep projects on track, maintain accurate documentation, and contribute to the quality and efficiency Emerald Technologies is known for. What You'll Do Partner with Program Managers to manage backlogs, ensuring accurate ship/commit dates and improved on-time delivery. Prepare clear, concise reports for key business metrics and program indicators. Support commercial aspects of the business, including product margins, pricing updates, RMAs, and ECOs. Process customer part orders with accuracy and according to established procedures. Maintain customer files and support regular customer communications. Gather information related to product/service complaints and route to Quality and Sales as needed. Assist in resolving customer invoicing questions in collaboration with Accounting. Help coordinate quotes and new product workflows with Engineering, Purchasing, and Production. What You'll Bring Strong organizational skills and attention to detail Excellent communication-both written and verbal Ability to manage multiple priorities with a positive, proactive mindset A collaborative spirit and willingness to jump in where needed Experience in a manufacturing, electronics, or logistics environment is a plus (but not required!) Why Emerald Technologies? A collaborative team environment Opportunities for growth and skill development A workplace where your attention to detail and drive truly make an impact If you're ready to grow with a dynamic team and make a meaningful difference every day, we'd love to hear from you! Benefits of the Job: Competitive medical, dental, and vision benefits. Health Savings Account/Flexible Spending Account 401K and company matching with no vesting period PTO for rest and relaxation Gym reimbursement(through Anthem) Employee Assistance Program A safe and inclusive work environment with team and management support Employee training and development Community service and philanthropic initiatives Employee appreciation and events Career advancement opportunities Employee Referral program Employee discounts

Secretarial/Clerical/Administrative Assistant III The School Improvement Division at Southern Oregon ESD is seeking an experienced Administrative Assistant to assist the Student Success Act/Integrated Program Plan in performing a full range of secretarial and specialized duties. Typical job duties will include: budget preparation and management; preparation of a wide variety of documents; compiling, organizing, and maintaining program statistical data; processing purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; coordinating staff needs including tracking timesheets, supporting technical and supply requests, and organizing renewals of Personal Service Agreements; monitoring expenditures and billing systems, tracking and reconciling grants, funding and revenue, and performing other budgeting and bookkeeping functions; printing, preparing, scheduling, and organizing professional learning opportunities; and other job-related duties as assigned. About SOESD Southern Oregon ESD has locations in the Rogue Valley and Klamath County. The Rogue Valley is the cultural and economic heart of southern Oregon, home to legendary snow skiing, white-water rafting, kayaking, hiking, and fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. Klamath Falls offers a unique blend of affordability, outdoor recreation, and community, making it an appealing option for those seeking a rural lifestyle. Klamath County is proudly the home of Crater Lake National Park. With an average of 300 days of sunshine per year, outdoor sports are unlimited for all ages and all seasons. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Administrative Assistant III (School Improvement) Position Goal To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures, and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assisting in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator. Level of Responsibility / Supervision Employees in this position are distinguished by the greater complexity and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures. Duties & Responsibilities (Positions may consist of some or all of the following duties) 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions, assuring proper approvals, coding, and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs them to the appropriate location and/or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program/department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshop locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record-keeping systems; accesses, retrieves, verifies, and inputs data pertinent to the program needs. 9. Coordinates staff travel needs, including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for the related program/department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Oversees inventory of office supplies and ensures maintenance of office equipment 13. Supports staff in building systems operations, such as the use of computers, fax machines, photocopiers, telephone systems, voice mail, and printers 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information. Make decisions independently according to established policies 16. Serve as the key contact person for a program, school, or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies. 17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers. 18. Research files and records for information as directed or based on department policies or legal requirements. 19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions. 20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis. 21. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High School Diploma or equivalent and four years progressively responsible secretarial experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology, including keyboard skills, transcription, and elementary accounting. 4. Working knowledge of budgeting and bookkeeping practices and procedures. 5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies, and the general public. 6. Work independently and organize work with minimum supervision. 7. Work with a high degree of accuracy and attention to detail to meet deadlines. 8. Demonstrate keyboarding skills of 60 WPM or as specified for the position. 9. Thorough knowledge of applicable computer software and demonstrated skill with regard to the application 10. Physically perform assigned duties. Location: In person at the West Main office: 502 West Main Street, Medford, OR 97501 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $18.24/hr - $21.84/hr starting wage for 2025-2026 school year. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to $2114.00 per month (family coverage) for health, dental, and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including an additional 6% individual investment account with PERS. 10 paid holidays, plus additional paid days off. A generous sick, vacation, and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, and Short Term Disability Insurance through Aflac or American Fidelity 403(b) Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk:1-4 Hrs/Day 2. Sit: 6-8 Hrs/Day 3. Drive: 4-6 Hrs/Day 4. Bending: Occasionally 5. Squat: Occasionally 6. Climb Stairs: Occasionally 7. Single Grasping: Frequently 8. Pushing: Occasionally 9. Pulling: Occasionally 10. Fine Manipulation: Frequently 11. Repetitive Foot Controls: Limited 12. Lifting (less than 25 lbs): Occasionally 13. Lifting (25-50 lbs): Occasionally 14. Lifting (50-75 lbs): Not At All 15. Lifting (75-100 lbs): Not At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act, and the Age Discrimination in Employment Act.

Application Deadline: 12/11/2025 Agency: Department of Human Services Salary Range: 3429.00-4622.00 Employee Office Specialist 2, (Non-Bilingual and Bilingual Required English & Spanish) Job Description: The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. We are filling two positions from this recruitment. * One position is Bilingual Required: English & Spanish - This position requires duties to be completed in both English and Spanish. The job offer will be contingent upon passing test(s) evaluating your proficiency in the bilingual requirements of the position. This position may receive a 5% differential pay based on passing the required language test. * One position does not require Bilingual language skills. Opportunity awaits! Love helping people and keeping things organized? Join a team that values your attention to detail and your heart for service! Apply today for this Office Specialist 2 and be the connection that helps our communities access vital services. Summary of Duties As an Office Specialist 2, you will: * Serve as the first point of contact at the front desk by answering phones, greeting visitors, and directing clients to appropriate staff or community resources. * Perform data entry and administrative tasks in systems such as ONE and MMIS, including uploading documents, scheduling appointments, and issuing EBT and medical cards. * Assist clients and providers with completing applications, verifying documentation, and answering questions about available programs and services. * Maintain and update provider records, process background checks, and support the Provider Time Capture (PTC) system to ensure accurate and timely payments. * Monitor and maintain office supplies, equipment, and state vehicles; coordinate repairs and track usage of state-issued devices. * Process financial transactions, including receipting payments, entering authorizations, and resolving issues related to checks and benefits. * Support additional administrative functions such as mail processing, NVRA and RMSS reporting, and providing backup coverage to other district offices as needed. Minimum Qualifications To qualify for one position, you must be bilingual in Spanish and English. * Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents. Or * An associate degree in any field. Or * An equivalent combination of education and experience. Essential Attributes We are looking for candidates with: * Experience accurately handling large volumes of work in fast-paced environments with tight deadlines. * Experience being adaptable and staying effective in constantly changing work settings. * Experience explaining complex information in a clear and understandable way. * Experience using computer systems to manage and process information. Working Conditions * Duties for this role will be performed in an office setting, and occasionally in the community. * Travel is required for purpose of purchasing business items and traveling between different office locations as needed. * The work schedule for the bilingual required position is Monday to Friday, 8:15 am to 5:15 pm PT, with possible fluctuations based on service needs. * The work schedule for the non-bilingual position is Monday to Friday, 8 am to 5 pm PT, with possible fluctuations based on service needs. * There may be occasional requirements for compensated overtime, including evenings and weekends. * You may interact with individuals experiencing trauma or emotional distress. There may be times when individuals have difficulties with managing their emotional responses. Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history. * Your application materials are used to determine your starting salary range. Please ensure that all education and experience you would like considered are included in your application materials. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application. You can attach multiple files in this area at once. * The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. If you are selected as the final candidate and a degree is listed as a minimum qualification for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process. * Artificial Intelligence (AI) Usage: The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification. Background Checks and Requirements * If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information. * The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States. * A valid driver's license and acceptable driving record are required for this position. Benefits * ODHS Employee Resource Group communities that promote shared learning. * Cost of Living Adjustments. * Annual salary increases (until you reach the top of the listed salary range). * Amazing benefits package. * Possible eligibility for the Public Service Loan Forgiveness Program. Employment Preference Veterans' preference * Veterans' preference information. * How to submit your Veteran documents for preference. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application. General Information * This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU). * This recruitment may be used to fill future vacancies in the same classification. Contact Information Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), and application or Job-specific questions. Please include the job requisition number: REQ-191512. * Recruiter: Amanda Alvarado. * Email: ********************************* * Phone (call or text): ************.

Wage starts at $23.10/hour At Rogue Community Health, we are dedicated to providing quality, patient-centered care, especially for individuals facing income, language, cultural, and social barriers. We are seeking a highly organized and professional Administrative Assistant II to support our Chief Operations Officer and Chief Medical Officer. In this role, you will provide confidential administrative support, coordinate meetings and events, manage department projects, and engage with external partners. This is an excellent opportunity for a detail-oriented professional with strong organizational and communication skills. Schedule meetings, manage calendars, and provide logistical support for hybrid in-person/Zoom meetings. Prepare and distribute materials, take meeting minutes, and track department projects. Assist in event planning, including registration, setup, and hosting. Support policy and document management, including administrative rules and operational guidelines. Handle confidential information in compliance with HIPAA and organizational policies. Provide excellent customer service to internal and external stakeholders. Provide reception support at our main office. Travel to RCH sites and occasional community events as needed. Qualifications: Education: High school diploma or GED required Experience: Three years' experience in administrative support including two years with a healthcare organization preferred. Bilingual in English and Spanish preferred. Skills & Abilities: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Pro. Strong written and verbal communication skills. Ability to prioritize tasks, work independently, and meet deadlines. Experience with Zoom, Microsoft Teams, and presentation software. Valid driver's license, reliable transportation, and ability to travel between RCH sites. Ability to maintain strict confidentiality and adhere to HIPAA regulations. Enjoy stable hours, competitive pay, and benefits. Benefits Include: Opportunity for 4 or 5-day Work Week Mental Health Paid Time Off - Up To 10-Hours Per Quarter Generous PTO Accrual Annually Medical, Dental, Vision, and Partially Paid Family Coverage No Cost to Employee Life Insurance, AD&D, Short Term Disability, Long Term Disability Holiday Pay (in addition to PTO) To be considered benefit-eligible, must work 20 hours per week or more. Rogue Rewards Benefits provides up to $750.00 (prorated by FTE and hire date) for the year 2025. Required to complete a criminal background check, and pre-employment drug screen once a conditional offer is accepted. Oregon is an employment-at-will state, and Rogue Community Health (RCH) has a 90-day probationary period for all newly hired team members. Rogue Community Health is dedicated to ensuring that every patient and RCH team member can pursue health and well-being free of barriers or disadvantages due to race, ethnicity, language, disability, gender, gender identity, sexual orientation, social class, economic status or other socially determined circumstances. We encourage individuals with diverse backgrounds to apply. We comply with the Americans with Disabilities Act (ADA). If you consider yourself disabled and desire assistance in the application process, please contact our Human Resources Department. **No phone calls please** Due to the number of applications received, we are not able to reply to every applicant.

Benefits include: Family medical, dental, long-term disability, 403(b) plan with 6% match, and more. Generous paid time off policy. (Annual accrual up to 208 hours - based on FTE status and available to use upon accrual). Plus, 11 paid holidays annually. Position may be eligible for Oregon Behavioral Health Loan Repayment Program - visit ************************************************************ Bilingual skills a plus; Options pays a premium for employees who can conduct business in Spanish and provide certification of a language proficiency test approved by the Oregon Health Authority that meets a proficiency level of “High Intermediate”. Schedule: Monday-Friday 8AM-5PM Overview The Administrative Professional 2 provides excellent internal and external customer service by phone and in person as part of the Support Services team for our outpatient programs. Provides administrative support for the agency or department. Works with clients to fill out admission paper work, explains the range of services available to the client, and facilitates the client's entry into service. Assists in scheduling client appointments and coordinating services. Responsibilities Responds to phone and in-person questions and concerns from community and those seeking services. Schedules client appointments. Processes client enrollments, tracks data, prepares routine correspondence, and utilizes a variety of computer programs. Provides clerical support to program manager and agency staff, reviewing, copying, collating, and assembling documents, making phone calls, etc. Develops knowledge of agency's departments and services; directs clients and callers to the appropriate resource. Greets and assists mental health clients and visitors. Assists with special projects or other departmental activities. Travels between sites to provide coverage and back up for the department as needed. Qualifications Excellent interpersonal skills and ability to multi-task in a fast-paced office environment with a high degree of flexibility required. High school diploma or equivalent and a general understanding of the population served. Some post-secondary coursework preferred. Possess medical or human service business experience sufficient to meet the demands of the position, including proficiency with a variety of software applications. Candidates must be able to use e-mail, compose documents, save and locate documents electronically, and learn to use our Electronic Health Record (EHR) system. Proficiency in Word and other MS Office applications preferred. Must pass state-required background and DMV checks. Candidate must be able to work independently and flexibly, under general supervision. Options for Southern Oregon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

What you'll do... Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future. What You'll Bring to the Team: * Answer phones and greet clients in a personalized, friendly, and inviting manner * Match clients with the best-suited tax professional for their needs * Schedule clients how they would like to be scheduled * Help to ensure all clients needs have been met during service both in person, over the phone or virtually * Maintain office cleanliness and organization of resources with team members * Other duties as assigned Your Expertise: * Experience working in a fast-paced environment * Previous experience in a customer service environment * Ability to multi-task * Strong organizational and time-management skills * Computer proficient with the ability to use Microsoft Office It would be even better if you also had... * High school diploma or equivalent * Ability to work flexible schedule and/or in multiple locations * Sales/marketing experience Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future. What You'll Bring to the Team: * Answer phones and greet clients in a personalized, friendly, and inviting manner * Match clients with the best-suited tax professional for their needs * Schedule clients how they would like to be scheduled * Help to ensure all clients needs have been met during service both in person, over the phone or virtually * Maintain office cleanliness and organization of resources with team members * Other duties as assigned Your Expertise: * Experience working in a fast-paced environment * Previous experience in a customer service environment * Ability to multi-task * Strong organizational and time-management skills * Computer proficient with the ability to use Microsoft Office

Hybrid within Salt Lake City, UT; Medford, OR; Portland, OR; Lewiston, ID; Boise, ID; Burlington, WA; Renton, WA; Spokane, WA; Vancouver, WA Build a career with purpose. Join our Cause to create a person-focused and economically sustainable health care system. Who We Are Looking For: Every day, Cambia's dedicated team of Administrative Assistants are living our mission to make health care easier and lives better. As a member of the Payment Integrity and Claims Operations team, our Administrative Assistants provide centralized operational support for 4 Associate Directors, 2 Directors, and multiple managers and supervisors, handling meeting coordination, document preparation, communication management, and expense tracking. This critical role enables senior leadership to focus on strategic initiatives while ensuring standardized administrative processes and operational continuity across the department - all in service of creating a person-focused health care experience. Do you excel at managing multiple priorities while supporting diverse leadership needs in a fast-paced environment? Are you passionate about creating operational efficiency and enabling others to focus on strategic work through exceptional administrative support? Then this role may be the perfect fit. What You Bring to Cambia: Qualifications: Administrative Assistant I: * 2 plus years increasingly responsible administrative assistant/secretarial experience Administrative Assistant II: * 2 - 3 plus years increasingly responsible administrative assistant/secretarial experience Administrative Assistant III: * 4 plus years increasingly responsible administrative assistant/secretarial experience Administrative Assistant IV: * 5 plus years increasingly responsible administrative assistant/secretarial experience and executive level support experience Skills and Attributes: * Familiarity with medical terminology, healthcare claims processes, and clinical workflows is a plus * Advanced proficiency in Microsoft Office software, SharePoint administration, and collaboration tools * Experience with AI tools and technologies to enhance productivity and decision-making in professional settings * Demonstrated ability to provide administrative support to multiple senior executives simultaneously, including complex calendar coordination across departments and time zones * Excellent written and oral communication skills with strong organizational abilities and initiative * Experience with license management, regulatory compliance tracking, and vendor relationship management * Event planning, coordination, and newsletter/communication management experience What You Will Do at Cambia: * Provide complex administrative and confidential support including document preparation, proofreading, correspondence management, and screening communications for multiple senior leaders * Schedule and coordinate calendars, appointments, meetings, and travel arrangements across 4 Associate Directors, 2 Directors, and multiple managers * Record, distribute meeting minutes, and manage follow-up actions to ensure accountability and continuity * Maintain expense records, compile reports, and assist with budget preparation and tracking * Compose, initiate, and manage correspondence, memoranda, and reports on behalf of leadership * Lead special projects including conferences, presentations, and data compilation requiring research and coordination * Provide backup support to other administrative staff to ensure seamless departmental operations Work Environment * Duties are performed primarily in an office environment with an expectation of being in the office a minimum of 3 days a week The expected hiring range for the Administrative Assistant I is $17.75 - $24.00/hour depending on skills, experience, education, and training; relevant licensure / certifications; and performance history. The bonus target for this position is 5%. The current full salary range for this role is $17.75 - $31.20/hour. The expected hiring range for the Administrative Assistant II is $19.00 - $26.40/hour depending on skills, experience, education, and training; relevant licensure / certifications; and performance history. The bonus target for this position is 5%. The current full salary range for this role is $19.00 - $34.40/hour. The expected hiring range for the Administrative Assistant III is $21.30 - $26.70/hour depending on skills, experience, education, and training; relevant licensure / certifications; and performance history. The bonus target for this position is 5%. The current full salary range for this role is $21.30 - $34.80/hour. The expected hiring range for the Administrative Assistant IV is $24.00 - $31.90/hour depending on skills, experience, education, and training; relevant licensure / certifications; and performance history. The bonus target for this position is 5%. The current full salary range for this role is $24.00 - $41.50/hour. About Cambia Working at Cambia means being part of a purpose-driven, award-winning culture built on trust and innovation anchored in our 100+ year history. Our caring and supportive colleagues are some of the best and brightest in the industry, innovating together toward sustainable, person-focused health care. Whether we're helping members, lending a hand to a colleague or volunteering in our communities, our compassion, empathy and team spirit always shine through. Why Join the Cambia Team? At Cambia, you can: * Work alongside diverse teams building cutting-edge solutions to transform health care. * Earn a competitive salary and enjoy generous benefits while doing work that changes lives. * Grow your career with a company committed to helping you succeed. * Give back to your community by participating in Cambia-supported outreach programs. * Connect with colleagues who share similar interests and backgrounds through our employee resource groups. We believe a career at Cambia is more than just a paycheck - and your compensation should be too. Our compensation package includes competitive base pay as well as a market-leading 401(k) with a significant company match, bonus opportunities and more. In exchange for helping members live healthy lives, we offer benefits that empower you to do the same. Just a few highlights include: * Medical, dental and vision coverage for employees and their eligible family members, including mental health benefits. * Annual employer contribution to a health savings account. * Generous paid time off varying by role and tenure in addition to 10 company-paid holidays. * Market-leading retirement plan including a company match on employee 401(k) contributions, with a potential discretionary contribution based on company performance (no vesting period). * Up to 12 weeks of paid parental time off (eligibility requires 12 months of continuous service with Cambia immediately preceding leave). * Award-winning wellness programs that reward you for participation. * Employee Assistance Fund for those in need. * Commute and parking benefits. Learn more about our benefits. We are happy to offer work from home options for most of our roles. To take advantage of this flexible option, we require employees to have a wired internet connection that is not satellite or cellular and internet service with a minimum upload speed of 5Mb and a minimum download speed of 10 Mb. We are an Equal Opportunity employer dedicated to a drug and tobacco-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, age, sex, sexual orientation, gender identity, disability, protected veteran status or any other status protected by law. A background check is required. If you need accommodation for any part of the application process because of a medical condition or disability, please email ******************************. Information about how Cambia Health Solutions collects, uses, and discloses information is available in our Privacy Policy.

TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. · Length: one year with option to extend · Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week · Location: Medford, OR · Pay: $16 hourly · The VA has requested that we have someone for each gender available to accompany Veterans during certain sensitive exams. This position requires a MALE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications · Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. · Prefer medical office, patient interaction experience, but not required. · Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. · Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. · Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ******************** along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required. Responsibilities * Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards * Timely creation of new jobs in JD Edwards as required * Organizing and maintaining an up to date job file for Estimator/General Manager Review * Using JD Edwards and BCS to maintain vendor list * Ensure compliance with vendor requirements * Monthly Reconciliation of AP statements * Customer file maintenance; digital database and physical file system * Attend BELFOR sponsored operations and safety training courses as required Requirements * Managing the front desk functions as they relate to phone calls, visitors and mail distribution * Accounts Payable: sorting, matching, and scanning invoices and check requests * Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s) * Comprehensive understanding of customer service, principles and practices * Work under time constraints to meet specific timelines * Attention to detail and keen sense of safeguarding other people's property and information Disclaimer The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

Recruiting Opportunity Closes: 12.17.2025 Hourly Wage: $18.33 Hours Per Week: 40 Status: Non-Exempt / Full Time Number of Positions: 1 Department: H.O.P.E. House Transitional Living Activities Coordinator & Admin Assistant The Salvation Army Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Application Instructions: Complete the online job application, upload a resume. To apply online go to: Administration Assistant/Activities Coordinator , or **************************** To apply in person go to 304 Beatty St., Medford, OR 97501. Bring a resume and complete the job application provided to you. Incomplete applications will not be accepted. Questions, contact Krystle Williams at ************************************** or call **************. Ms. Williams is the sole point of contact for questions regarding this position. Recruiting Accommodation Statement: To obtain assistance with accommodations related to the American's with Disabilities Act (ADA) concerning your application process, please contact ************** or email ****************************************, attention Eric Hansen or Sheila Jordan. * ----------------------------------------------------------------------------------------------------------------------- Education and Work Experience: * Education: High School Diploma or GED Equivalent * Requirements: A Valid Oregon State Driver License * Work/Professional Experience: * At least 1-2 years volunteering or working in environments of creating program activities for vulnerable populations such as at-risk youth and seniors. Scope of Position: The purpose of this position, in support of the Operations Manager, is to ensure communication and cooperation between The Salvation Army H.O.P.E. House and all other Salvation Army departments. In addition, this position entails developing and overseeing H.O.P.E. House program activities, including but not limited to, holiday events, field trips, social activities. Knowledge, Skills and Abilities Required: * Must demonstrate a passion for, and be familiar with The Salvation Army's mission, doctrine and local ministries; and represent the ideals of The Salvation Army in every aspect of his/her work. * Must be able to manage a variety of projects at any given time. * Must have a positive attitude that will bring about enthusiasm and excitement for activities * Must be able to work in an environment that is busy and must be able to work despite interruptions and surrounding activities. * The ability to maintain a self-motivated and self-directed schedule. The employee must demonstrate the ability to plan, organize, and coordinate the functions of his/her position. * The ability to present oneself in a professional and appropriate manner along with the ability to maintain confidentiality regarding information and documentation. * The ability to interact with coworkers and the public in a positive manner and the ability to work with people of diverse backgrounds and circumstances. * The employee works with sensitive and confidential material. This position requires a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction will be considered. Must have a valid driver's license and a good driving record (Note: Prior to employment, finalists will be required to provide authorization to The Salvation Army to obtain a driving record.) * This position requires the ability to be flexible in the work week schedule. Attendance is an essential function of this position. * Must possess the aptitude and knowledge to perform the specific duties and responsibilities as outlined in the job description. * The following equipment may be used: telephone, computer equipment, fax/copy machine, and 10 -key calculator. Frequent phone and in-person contact with people from diverse backgrounds will occur. Must have the ability to: sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis, to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead, and lift up to 40 lbs. Essential Duties and Responsibilities: It is the responsibility of each employee of The Salvation Army, Medford Citadel Corps, to reach out to people, without discrimination, in the name of The Salvation Army, helping to build whole people- spirit, soul and body- in the name of The Salvation Army. Front Office Duties * Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate person or department in compliance with The Salvation Army policy * Directs visitors by maintaining employee and department directories, giving instructions * Maintain computer records as prescribed by The Salvation Army policy and mandated by the Operations Manager * Maintain a hard copy of files as a back up to the computer records * Direct and refer program participants to the appropriate staff on duty for assistance * Maintains security of site by issuing visitors badges, monitoring logbook, and following security protocols outlined by The Salvation Army * Maintains telecommunication system by following manufacturer's instructions for house phone and console operation * Be familiar with emergency policies and procedures and able to make the necessary contacts with the Fire Dept., Police Dept., and other Emergency Service Agencies as needed, and by Salvation Army policy * Perform cooking as required * Document and communicate actions, irregularities and continuing needs so as to maintain continuity among work teams * Maintain a safe and clean reception area by complying with procedures, rules and regulations * Attend regular staff meetings * Other duties as assigned Activities Duties * Create; develop; and oversee H.O.P.E. House program activities (Activities include seasonal parties, field trips, monthly and quarterly team building and improving morale/encouraging functions) * Create flyers to promote activities at the H.O.P.E. House * Intentionally and consistently recruit H.O.P.E. House participants and staff to participate in H.O.P.E. House activities * Responsible for maintaining adequate supplies and equipment needed for program activities * Create; develop, and maintain needed paperwork for tracking all aspects of H.O.P.E. House activities * Coordinate and integrate H.O.P.E. House program activities with Medford Corps activities. Corps officers have final approval on all activities, field trips, and activities calendar Administrative Assistant Duties In support of the Operations Manager: * Ensure communication and cooperation between The Salvation Army H.O.P.E. House and all other Salvation Army departments * Provide accurate reporting of all statistical and client service information * Maintain safety and optimum functioning of property, equipment, furnishings, vehicles and other social service assets * Provide all necessary information for accurate and timely reporting for all contracts and grants * Assist in the receipt, inventory and handling of cash and in-kind donations in compliance with Salvation Army policy and procedure Physical Requirements: Must have the ability to: sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis, to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead, and to lift up to 40 lbs. Working Conditions: Must be able to work in an environment that is fast paced, deals with various units (within The Medford Citadel Corps) and must be able to multi-task and work in spite of interruptions and surrounding activities. Confidentiality: Requires daily involvement in personal and professionally sensitive matters which require maintaining absolute confidentiality. Works with sensitive and confidential material. Environment Conditions- Office: Works on many projects at once in an open office environment with many interruptions and noise from ringing telephones, printers, copiers, and walk-in traffic. Works in an office environment with frequent interruptions, multiple deadlines, and competing priorities. Frequent phone and in-person contact with people from diverse backgrounds. Work performed in office environment with demanding timelines, shifting priorities and constant interruptions in work routine. Constant pressure to meet deadlines. Work environment includes managing projects with conflicting requirements and tight deadlines. Involves frequent interruptions due to limited privacy. Requires concentration while working on highly technical information with constant interruptions; requires sitting for long periods of time. Miscellaneous: The Salvation Army does have a dress code. This will be shared with you at the time of employment. The candidate chosen for this position will be required to pass a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result. Supervisor: Operations Manager

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required. Responsibilities Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards Timely creation of new jobs in JD Edwards as required Organizing and maintaining an up to date job file for Estimator/General Manager Review Using JD Edwards and BCS to maintain vendor list Ensure compliance with vendor requirements Monthly Reconciliation of AP statements Customer file maintenance; digital database and physical file system Attend BELFOR sponsored operations and safety training courses as required Requirements Managing the front desk functions as they relate to phone calls, visitors and mail distribution Accounts Payable: sorting, matching, and scanning invoices and check requests Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s) Comprehensive understanding of customer service, principles and practices Work under time constraints to meet specific timelines Attention to detail and keen sense of safeguarding other people's property and information Disclaimer The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

Job Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities Scanning Mailing out Checks Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Maintain contact lists Obtaining Loan payoff verifications Light Accounting Provide general support Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements Working hours expected to be approximately 20 hr/week Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary preferred.

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Part-Time Branch Address: 106 Ranch Lane Suite C, Yreka, CA This job posting is anticipated to remain open for 30 days, from 10-Dec-2025. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Part-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for: + Medical and prescription drug coverage, + Health Savings Account and Flexible Spending Account, + Voluntary Benefits (such as accident, hospital indemnity, and critical illness), + Well-being programs (such as the Employee Assistance Program), and + Retirement Plan (if compensated for 1,000 hours of service during the plan year). + In locations that require accruals of paid sick leave and paid time off, part-time associates are eligible for those benefits based on their hours worked and consistent with applicable law. **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $26.10 **Hiring Maximum:** $27.74 Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. Edward Jones is prohibited from hiring individuals with certain specified criminal history as set forth in Section 3(a)(39) and 15(b)(4) and Rule 17a-3(a)(12) of the Securities and Exchange Act of 1934, and conducts background reviews consistent with FINRA Rule 3110(e). A copy of a notice regarding the provisions of the Los Angeles County Fair Chance Ordinance is available at: dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf . Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Grants Pass Automotive is seeking an individual with outstanding customer service skills to join our Team in our Service call center as an Part-Time Service Receptionist! Grants Pass Automotive is a different type of dealership. We strive to make every customer a customer for life and happy employees make happy customers. Every employee at Grants Pass Automotive is critical to the overall success of the dealership. The Service Receptionist serves as the first point of contact for customers and vendors in the dealership by handling calls, setting inbound appointments for guest and routing customer to the correct department and person. The mission of the Service Receptionist is to maximize Customer Satisfaction, improve Customer Retention and increase hours in the Service Department. A genuine desire to offer the best customer service is a necessity for this position! Benefits Compensation $18/ hr + bonus Working anywhere from 16-24 hours per week Employee discounts on products and services Fun and friendly work environment Responsibilities Properly represent the dealership to its customers and vendors in a friendly manner. Handle incoming phone calls from customers and vendors and route to the appropriate department and employees. Set appointments for inbound calls from customers and vendors. File all documents as required and consistent with established filing procedures. Work with service advisor to fill the schedule and answer any questions they may have. On occasion, assist Service Advisors with customer concerns. Other duties assigned. Qualifications High School diploma or equivalency. College training or a degree in marketing, customer relations, business administration or related field, preferred. Ability to read and comprehend instructions and information. Excellent oral and written skills. Three or more years in a dealership position. General knowledge of vehicle operations, features, parts and systems. Proficient in PC software programs and computer use. Honesty and Integrity. Grants Pass Automotive provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Our centralized Medford Dealership office is seeking an Office Admin with experience in AP/AR. The ideal candidate has a great attitude and enjoys working as a team. Dealership experience is strongly preferred - CDK a major plus! Schedule: Monday - Friday Pay: $20+/hr DOE Requirements ~ Must have at least 1 year of AP/AR experience Good knowledge of a general office duties Excellent Communication Skills - Both written & verbal Strong Organizational and Excel skills Attention to detail with the ability to meet deadlines Benefits - Health and Dental Insurance Paid Time Off Paid Life Insurance 401(k) Apply Today!

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required. Responsibilities Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards Timely creation of new jobs in JD Edwards as required Organizing and maintaining an up to date job file for Estimator/General Manager Review Using JD Edwards and BCS to maintain vendor list Ensure compliance with vendor requirements Monthly Reconciliation of AP statements Customer file maintenance; digital database and physical file system Attend BELFOR sponsored operations and safety training courses as required Requirements Managing the front desk functions as they relate to phone calls, visitors and mail distribution Accounts Payable: sorting, matching, and scanning invoices and check requests Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s) Comprehensive understanding of customer service, principles and practices Work under time constraints to meet specific timelines Attention to detail and keen sense of safeguarding other people's property and information Disclaimer The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

Details Information Department Ext Jackson Co Office (TEX) Classification Title Office Specialist 2 Job Title Office Specialist 2 Appointment Type Classified Staff Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Office Specialist 2 position for the Division of Extension and Engagement's Extension Jackson County Office at Oregon State University ( OSU ). This Office Specialist 2 (OS2) is a team member of the Oregon State University Division of Extension and Engagement's (division) Extension Service in Jackson County, Oregon and is based at the OSU Southern Oregon Research and Extension Center ( SOREC ). As a team member, this OS2 provides general office support, business financial functions, and program support for the OSU Jackson County. This OS2 performs a wide range of office support, technical, and/or administrative or business- related tasks in support of Extension programming and services for residents of Jackson County. These support duties are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. This support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. This individual assists the program faculty and staff with ensuring that educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes assisting the Administrative Office Manager with the SOREC's Civil Rights and Language/Visual Access obligations. The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources. About Southern Oregon Research and Extension Center ( SOREC ): Jackson County is one of 36 counties in Oregon and is named for Andrew Jackson, the seventh president of the United States. The OSU Southern Oregon Research & Extension Center (**************************************** ( SOREC ) was formed in 1994 when the "Southern Oregon Experiment Station" was combined with the "Jackson County Extension Service". The faculty, staff, and trained volunteers of the OSU Extension Service in Jackson County work alongside local partners to provide educational workshops, activities, and services tailored to the unique industries, natural resources, and people in the Jackson County communities. About the division: The Division of Extension and Engagement (division) is core to Oregon State University's mission. The Division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit thedivision's website (************************************ . Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : -Top 1.4% university in the world -More research funding than all public universities in Oregon combined -1 of 3 land, sea, space and sun grant universities in the U.S. -2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties -7cultural resource centers (********************************************************************** that offer education, celebration and belonging for everyone -100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates -35k+ students including more than 2.3k international students and 10k students of color -217k+ alumni worldwide -For more interesting facts about OSU visit:***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (********************************************************* with benefits eligible positions that is designed to meet the needs of employees and their families including: -Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. -Free confidential mental health and emotional support services, and counseling resources. -Retirement savings paid by the university. -A generous paid leave package, including holidays, vacation and sick leave. -Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. -Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. -Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator (********************************************************************** to learn more about the full value of the benefits provided at OSU . Key Responsibilities 45% - Office administrative support + Performs numerous office and organizational support tasks, and other assigned support tasks. + Assists with answering telephones, screening and directing calls, and taking messages. + Provides excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. + Assists callers and office visitors by providing accurate information and referring appropriate personnel. + Coordinates meetings, events, and conferences to include scheduling facilities, arranging for food and/or beverage service, and preparing necessary decorations and materials. Travel/driving will be required for setting up events. + Utilizesvarious software programs to create or update office manuals related to the office, programs or services, including writing, editing, proofing, and completing final drafts. + Orders materials, supplies, publications, computers, etc., from cost-effective vendors. + Follows OSU policies, standards, rules, and procedures and the Division's rules and procedures as needed to perform responsibilities. + Provides thorough, professional, and friendly customer service. + Manages sensitive information with confidentiality and discretion. + Troubleshoots site issues and assists clients as needed. + Assists the Administrative Office Manager with the Extension's civil rights obligations at the Extension Jackson County Office such as collecting data and documents from program faculty for the internal reviews, and ensuring program marketing materials are accessible and include reasonable accommodations information. + Completes the division's civil rights training session(s). + Assists the Administrative Office Manager with ensuring a safe, welcoming and respectful environment to all Extension and Engagement constituents and clients. + Assists Administrative Office Manager with day-to-day facilities and safety issues, indicates need for repairs and improvements, and works with Administrative Office Manager to coordinate with appropriate county representative. 35% - Business functions + Processes specialized records requiring reference to numerous guides, regulations, instructions, manuals, and/or precedents; and reviews materials for proper completion and accuracy against manual and computer-generated reports. + Processes invoices, deposits, journal vouchers, travel reimbursements, expense reports, and conducts other financial transactions. Travel/driving will be required for making deposits at a financial institution. + Utilizes OSU digital systems for administrative and program reports. + Utilizes technology to organize and manage digital files, websites, and other digital forms as needed to adapt to a changing technological environment. + Serves as the point person on office and program equipment, computer, technology-related functions including, but not limited to, Zoom, DocuSign, Box, SAP Concur, and any new technology implemented. + Ensures efficient and secure operation for office computer printers/copiers and related equipment, serves as liaison with the OSU's Community Network. + Accepts payments in cash, check, and digitally from public for payment of publications, conferences, workshops, services, classes, etc., and may make deposits to appropriate financial institution. 20% - Program support + Assists 4-H and/or other program participants and volunteer leaders with registration, payment, background checks, and provides program information and assistance. + Assists 4-H and/or other program coordinators with scheduling, reporting, and tracking. + Provides support for 4-H fair including judge contracts and payments, travel and hotel arrangements, registration, and other office logistical support. Travel/driving will be required to assist with 4-H fair events. + Provides program and organizational support for in-person and remote educational programs. + Assists programs with distributing promotional flyers, informational letters and memos, schedules of events, event programs, registrations, procedure manuals, and program calendars. + Follows OSU and division brand guidelines, digital publishing standards and digital contact management data integrity practices for programmatic communications, marketing and engagement. + May perform responsibilities relating to OSU relationship with County 4-H Association, where applicable: Follow OSU financial policies, standards, rules, procedures, and best practices and the Jackson County 4-H Association agreement. What We Require Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. What You Will Need + Excellent customer service skills. + Exceptional ability to handle multiple detail-oriented tasks. + Experience with record keeping and bookkeeping. + A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming. + General knowledge and ability to use computers, including proficiency with information technology, professional office software, and collaborative work platforms. + Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment. + Ability to work effectively and accurately with minimal supervision. + Ability to engage and communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience in a culturally responsible manner. + Ability to maintain confidentiality and professionalism. + Ability to serve as front office resource person by responding to inquiries or requests; explaining and clarifying rules, processes, and procedures; and providing specialized information about services available. + Ability to work as a collaborative team member. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. What We Would Like You to Have + Experience working with volunteers. + Ability to interact positively with the general public and volunteers. + Familiarity with Extension programs. + Ability to plan, organize, evaluate, set priorities, manage multiple projects, interruptions, activities and deadlines simultaneously. Working Conditions / Work Schedule + Typical work hours are Monday-Friday between 8:00 a.m. to 5:00 p.m. + Work is primarily conducted in an open office setting with high traffic and frequent interruptions. The position may require flexibility to work evenings and weekends based on support of programming needs such as supporting shows and fairs, coordinating with supervisor to adapt work schedule to address the programming needs. + This position spends extensive periods of time sitting, standing at desk in front office. + This position spends extensive periods of time using a computer. + Access to avehicle (************************************** is necessary as duties will require travel/driving to perform office support duties such as handling shipping and postage needs; setting up of events; delivering of bank deposits, etc. Business mileage will be reimbursed based on OSU policies. + Ability to transport (lift, carry, push and/or pull) items under 30 pounds. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $19.36 Max Salary $28.75 Link to Position Description ********************************************************* Posting Detail Information Posting Number P05487CT Number of Vacancies 1 Anticipated Appointment Begin Date 03/02/2026 Anticipated Appointment End Date Posting Date 12/09/2025 Full Consideration Date Closing Date 01/03/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact:Traci Reed, **************************, ************ Accommodation and/or Accessibility Requests: Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at **************. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks (***************************************************** website including thefor candidates (********************************************** section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team ************************************. Supplemental Questions Read More at: ******************************************** OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Secretarial/Clerical/Administrative Assistant Southern Oregon Education Service District (SOESD) Early Childhood Services (ECS), a widely recognized early childhood special education program committed to inclusion, family partnership, and developmentally appropriate practices, invites applications for an Administrative Assistant II at the Gilbert Creek Child Development Center in Grants Pass. ECS has been designated a 5 star program through Spark, Oregon's quality rating and improvement system. Our transdisciplinary team of dedicated teachers, assistants, family consultants, therapists, evaluators, and office professionals are focused on authentic and supportive relationships, professional growth through coaching and mentoring, and maintaining a “family feel” to our work place. We are intentional in our implementation of a tiered approach for developing children's early language, literacy, and social emotional skills, and have designed a variety of environments and experiences to address the unique and varied learning needs of the children we serve. Bilingual/bicultural applicants encouraged to apply. We welcome diversity in our work environment. About SOESD Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in the Rogue Valley, please see: Education: ************************ Cultural Opportunities: ************************ Recreational Opportunities: ************************* Health Care: ************************* Adminstrative Assistant II (Early Childhood Services) Position Goal: To assist the program administrator in performing general secretarial tasks, and staff support services which, depending on specific assignments, may include duties such as preparation of correspondence, forms, and reports, composing minutes, receptionist functions, computer processing, spreadsheet and other software, file maintenance, public contact / information dissemination, and budget monitoring. Level of Responsibility/Supervision Employees in this position determine the work methods and procedures used to complete assignments with minimal supervision. The work involves related steps, processes, and/ or methods which require the application of agency policies and the exercise of initiative and judgment in more complex problem solving. Duties & Responsibilities? 1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations. 2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements. 3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials. 4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person. 5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.) 6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments. 7. Coordinates workshops locations, designs brochures, registers participants, and assists presenters in preparation of material. 8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record keeping systems; accesses, retrieves, verifies and inputs data pertinent to the program needs. 9. Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements. 10. Maintains attendance and other employee records for related program / department. 11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning. 12. Maintains inventory of office supplies, and ensures maintenance of office equipment. 13. Supports staff in building systems operations, such as use of computer, fax machine, photo copiers, telephone system, voice mail, and printers. 14. Works as a team member through effective communication and interpersonal skills with staff and community. 15. Establishes and maintains confidentiality with personnel, students, and program/agency information. 16. Make decisions according to established policies. 17. Serve as a contact person for a program, school or other functions, which may include responsibilities for parent, student, or other customer communications, and / or liaison with other agency departments, school districts, or agencies. 18. Performs other job-related duties as assigned by direct supervisor. Minimum Prerequisites 1. High school diploma or equivalent and two years progressively responsible secretarial experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation. 3. Demonstrate a high skill level in using current office technology including keyboard skills, transcription and elementary accounting. 4. Work with a high degree of accuracy and attention to detail to meet deadlines. 5. Demonstrate keyboarding skills of 55 WPM 6. Work with minimal supervision under specified guidelines. 7. Effective communication and interpersonal skills. 8. Make decisions according to established policies. 9. Physically perform assigned duties Location: In person at the Gilbert Creek Child Development Center: 1021 NW Highland Ave, Grants Pass, OR 97526 Length of Position: 258 days (annual year-round position) Salary: Per collective bargaining agreement: $16.67/hr - $19.96/hr starting wage for 2025-2026 school year. Immediate Supervisor: Program Administrator SOESD Benefits (For .50 FTE and Over): Southern Oregon ESD contributes up to 2114.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS. 9 paid holidays A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance: OEBB MODA Includes medical, dental, vision & prescription insurance Monthly premium deducted pre-tax Options: Health Savings Accounts Flexible Spending Accounts - medical, day-care expenses Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity 403(b) Mercy Flights Membership The following physical requirements are essential functions of the Administrative Assistant III : 1. Stand/walk: 1-4 Hrs/Day 2. Sit: 6-8 Hrs/Day 3. Drive: 4-6 Hrs/Day 4. Bending: Occasionally 5. Squat: Occasionally 6. Climb Stairs: Occasionally 7. Single Grasping: Frequently 8. Pushing: Occasionally 9. Pulling: Occasionally 10. Fine Manipulation: Frequently 11. Repetitive Foot Controls: Limited 12. Lifting (less than 25 lbs): Occasionally 13. Lifting (25-50 lbs): Limited 14. Lifting (50-75 lbs): Not At All 15. Lifting (75-100 lbs): Not At All Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. EQUAL OPPORTUNITY SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.