Secretary jobs in Memphis, TN

Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board! Why you'll love this job * This job is a member of the Airport Stations Team within the Customer Experience Division. * Responsible for performing a wide variety of office duties including: coordinating meeting arrangements, typing, filing, ensuring telephone coverage, greeting and directing customers, handling mail, ordering and distributing office supplies, reconciling P-card spending, tracking anniversaries/birthdays, and arranging travel and hotel accommodations. What you'll do * Provides assistance with preparation of management presentations and special projects as required * Administers, reviews, and monitors all local invoices through InvoiceWorks and disseminate as necessary * Troubleshoots and escalates office technology issues, including telephone and copier machines * Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events) * Handles payroll processing in Workbrain for management and support staff * Processes bereavement letters and coordinates local communications and response * Manages employee parking, including permitting and assignments, as required * Assists with timekeeping functions, data entry, data verification, reconciliations and filing * Maintains employee files, as necessary * Maintains Station meeting plans, including monthly emergency response * Accesses and manages various periodic reports, including performance, audit, expense, employee engagement and recognition, etc. * Updates required manuals Files and maintains all security related items * Acts as backup for various payroll functions * Manages records for OSHA, safety, etc. (301's, weekly and annual) Assists with budget preparation and reconciliation, including monthly closeout of landing fees * Supports auditing activities as required * Tracks and verifies incentive funds earned * Liaises with CRE/Facilities and vendors to track local projects, as needed * Leads/directs work with other support staff, as needed * Performs other duties as required All you'll need for success Minimum Qualifications- Education & Prior Job Experience * High School diploma or GED * Previous office/clerical experience Preferred Qualifications- Education & Prior Job Experience * N/A Skills, Licenses & Certifications * Knowledge of Microsoft Office to include Word, Excel, PowerPoint, Outlook, etc. * Knowledge of policies, procedures, and corporate structure * Ability to prioritize work, be detail oriented and meet deadlines * Ability to perform in a fast paced environment and handle multiple tasks simultaneously * Ability to be self-motivated with strong organizational skills * Ability to grasp concepts and functionality of specific software and programs * Ability to fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable What you'll get Feel free to take advantage of all that American Airlines has to offer: * Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. * Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. * Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. * 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. * Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more Feel free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.

Job DescriptionUnder general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive\'s office and the governor\'s office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited high school or equivalent.

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Full-time Description The Semmes Murphey Clinic is hiring an Administrative Assistant! In this role, you can expect to play a key role in ensuring the efficient operation of the healthcare provider's office by managing various administrative tasks. This would include calendar management, coordinating domestic and international travel, maintaining licensure and certifications for provider, and facilitating smooth day-to-day operations. This is a Monday-Friday, onsite position. The Clinic is closed on weekends and holidays. Key Responsibilities Include Assist in maintaining up-to-date resumes and professional profiles for provider Manage and coordinate the provider's calendar, schedule meetings, appointments, and travel which would include booking flights, accommodations, ground transportation and itinerary creation Updates electronic medical records (EMR) with, office visit notes, hospital admissions, surgical procedures and other pertinent information received Completes patient correspondence (STD, FMLA forms, etc.) Completes and submits expense reports on behalf of the provider Completes personal requests from the provider, as appropriate, and performs duties of fellow admin assistants when absent Requirements MINIMUM REQUIREMENTS High school diploma or equivalent Two (2) years' experience and/or training in a professional office or healthcare environment PREFERRED Experience working in a medical clinic or directly for a provider Transcription experience Knowledge, Skills, and Abilities Proficient in Microsoft Office (Excel, Outlook, Word), electronic medical records (EMR), medical practice software and internet applications Strong working knowledge of medical terminology Effective communication both oral and written, with the ability to speak clearly and persuasively in positive and negative situations while listening and responding appropriately to questions Organizational skills with high attention to detail Ability to manage workflow and prioritize demands Can provide excellent customer service with a high level of confidentiality and discretion Equal Opportunity Employer/Veterans/Disabled #SMC

is located at our office in Memphis, TN Compensation and Benefits: * Fuel Your Growth with Love's - company funded tuition assistance * Paid Time Off * 401(k) - 100% Match up to 5% * Medical/Dental/Vision Insurance after 30 days * Competitive Pay * Career Development * $16/hour * Welcome to Love's:: The administrative support role is an entry level position and will focus on secondary functions to support invoice processing and improve overall client experience. Job Functions: Handle document scanning, filing, and mailing out invoices Upload documents to customer portal as required Maintain and manage departmental communication as tasked Complete data entry into various software programs and databases Communicate with freight brokers regarding billing Provide additional administrative support where needed Other duties assigned as needed Education and Qualifications: HS Diploma or equivalent required. This is an entry level position 1-2 years of experience in a high-volume office or fast-paced production environment preferred Experience with factoring, billing, handling invoices is preferred Experience within the freight or transportation/trucking industry is preferred Skills and Physical Demands: Must be accurate and timely Knowledge of Microsoft Office (Excel, Word, etc.) Excellent verbal and written communication Minimum (50) WPM typing; experienced in data entry Fast learner, self-motivated, deadline-oriented, adapts easily to change Ability to work in a team-oriented environment Ability to work overtime and flexible start time as needed Requires prolonged sitting, some bending and stooping Occasional lifting up to 25 pounds Manual dexterity sufficient to operate a computer keyboard and calculator Requires normal range of hearing and vision #LI-Onsite Our Culture: Fueling customers' journeys since 1964, innovation leads the way for this family-owned and operated business headquartered in Oklahoma City. With nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Giving back to communities and an inclusive workplace are hallmarks of the award-winning culture. Love's is an Equal Opportunity Employer. Veterans encouraged to apply. Job Category: Corporate

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications CALENDARING SCHEDULING TRAVEL EXPENSE REPORTS Additional Information $17hr 6 months

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs. We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. We invite you to become a part of the Southwest Team! Title: Administrative Assistant 3 - Mathematics Employee Classification: Clerical & Secretarial Institution: Southwest Tennessee Community College Department: Mathematics Campus Location: STCC - Multiple Campus Locations Job Summary This is a full-time permanent, fiscal year clerical, support staff position. The Administrative Assistant 3 acts as personal assistant; provides clerical and operational support. May oversee, coordinate flow, or check work of student workers, temporary employees and answers telephone giving information to callers and routing other calls to appropriate person. Job Duties Greets visitors, ascertains nature of business, and assists visitor, or conducts visitors to appropriate person. Interacts daily with faculty, staff, and students. Checks work of student workers, temporary employees, and/or lower-level clerical employees. Maintains and orders office supplies and other materials as needed. Monitors and/or responds to routine emails. Types correspondence, purchase orders, forms, reports, and other documents. Reads and determines disposition of incoming correspondence, reports, and other information. Assembles and assists in assembling information for various reports and projects. Receives and screens telephone calls, take messages, and routes to appropriate staff member(s). Communicates with internal and external agencies on issues pertaining to the Department. Manages multiple calendars and schedules; makes travel arrangements for conferences and appointments; maintains general filing system; orders office supplies. Research policies, procedures and guidelines for Department Head. Picks up mail daily from the College's Mailroom; opens and disseminates mail. Attends staff meetings; prepares meeting agenda and minutes. May perform other duties as assigned. Minimum Qualifications High School graduate or equivalent. Two years of clerical or secretarial experience. Valid Driver License. Preferred Qualifications Associate's Degree Clerical or secretarial experience in higher education Professional Administrative Certification of Excellence (PACE) certified, by the American Society of Administrative Professional (ASAP) Knowledge, Skills, and Abilities Knowledge of modern office practices, procedures, and equipment. Knowledge of administrative procedures and filing systems. Ability to use business English effectively. Ability to interact and work with co-workers, faculty, staff, students, and the general public. Ability to type accurately from plain copy and from rough draft. Ability to calculate arithmetic accurately. Ability to establish and maintain effective working relationships. Ability to express ideas clearly and concisely. Office Management ability. Basic Computer skills Excellent oral and written communication skills. The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview. First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position. In order to be considered for the position, the following items must be uploaded: Resume Cover letter Unofficial Transcripts A summary of our benefits can be found below: ***************************************************** Incomplete applications will not be considered. The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: LeVetta Hudson, Vice President of People & Culture, *********************, 737 Union Ave, Memphis, TN 38103, ************. See the full non-discrimination policy .

Administrative Assistant - MEM Airport (Parking Operations) Employer: Chandler & Campbelle Investment Group (CCD) Schedule: Monday-Friday, 8:00 a.m.-4:30 p.m. Pay: $18.00/hour The Administrative Assistant supports the General Manager and parking operations by delivering excellent customer service and dependable office support. This role helps keep the operation compliant with record-keeping policies and responsive to customers and partners. Daily work includes reception, filing, data entry, phones, basic bookkeeping, accounts payable workflow, reporting, and occasional operational support during special events or unplanned needs. Key Responsibilities Serve as front-desk receptionist: greet visitors, answer/direct calls, produce forms (e.g., refunds), and issue receipts. Provide general administrative support to ensure efficient day-to-day operations. Enter revenue and ticket data; process monthly/HID card parker updates. Activate/deactivate access credentials in PARCS (Parking Access & Revenue Control Systems). Perform base Accounts Payable data entry; monitor, submit, and track invoices through AP workflow. Assist with payroll: verify allocations/classifications of hours and submit on time. Maintain attendance/discipline tracking and employee corrective action files to support accurate payroll/accounting. Maintain confidential employee files. Assist with planning and coordination of special events. Prepare the Daily Operations Report and the agenda for weekly Operations Meetings. Distribute and track monthly safety training bulletins. Provide cashier or shift lead coverage when needed. Perform other duties and projects as assigned. Qualifications Prior customer service experience required; office/clerical and payroll experience a plus. Strong organization, accuracy, and multi-tasking skills; able to meet deadlines. Excellent written and verbal communication in English. Proficiency with Windows, Excel, Word, PowerPoint, Outlook (Access a plus). College degree preferred or equivalent experience. Ability to lift up to 35 lbs. Must pass all background checks required to obtain and maintain an airport security badge (MEM badging requirements). Work Environment & Expectations Professional, reliable, and customer-focused demeanor. Strict adherence to data accuracy, confidentiality, and policy compliance. Flexibility to assist during special events or unexpected operational needs. EEO Statement CCD is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status.

JOB DESCRIPTION Capitol City Residential Healthcare Title: Administrative Assistant/Receptionist Job Category: Operations/Programming Line of Business: Residential Services - (IDD) Intellectual and Developmental Disability population About Capitol City Residential Healthcare: Join us in transforming peoples' lives and their communities! Capitol City Residential Healthcare is a one-of-a-kind human services company offering services for people with intellectual and developmental disabilities. We have an exciting opportunity for you to join our team as an Administrative Assistant/Receptionist. Are you passionate about helping others? Don't miss this opportunity to find career success and fulfillment while you help people reach their highest level of independence! Apply today! Administrative Assistant Responsibilities: As an Administrative Assistant, you will perform a wide range of administrative duties at your assigned service site. This will cover all aspects of front desk customer service to all clients, guests, vendors, and state of TN representatives. Your specific responsibilities for the Administrative Assistant/Receptionist role will include: Providing administrative support by answering a multi-line phone system, greeting clients and employees, answer emails, creating reports using word processing and spreadsheet programs, track and input names into databases. Operating office equipment - copier, scanner, video conferencing software. Making travel arrangements, ordering and organizing supply ordering, perform clerical tasks. Requirements: We are looking for an Administrative Assistant/Receptionist with a firm and demonstrated commitment to the development and success of employees. You should be highly deadline-oriented, with strong multitasking and prioritization skills. It is also vital that you display excellent verbal and written communication and interpersonal skills, as well as outstanding customer service abilities. Specific requirements for the Administrative Assistant role include: High school diploma or GED 1 year experience in an administrative position. •Experience with MS Office (Word, Excel) and Employee management portal Benefits: In addition to meeting your passion for making a difference in people's lives and career advancement, opportunities you may also be offered: Competitive pay based on experience Medical, Dental, Vision Benefits Don't miss this opportunity to find career success and fulfillment while you assist people to reach their highest level of independence. Capitol City Residential Healthcare does not discriminate against any person on the basis of gender, race, color, national origin, religion, disability, age, veteran status, or sexual orientation in admission, treatment, or participation in its programs, services and activities, or in employment, or on the basis of gender in its health programs and activities. Job Type: Full-time Job Location: Jackson, TN High school or equivalent Job Type: Full-time Pay: $12.00 - $17.00 per hour Benefits: Dental insurance Health insurance Life insurance Vision insurance Schedule: 8 hour shift Education: High school or equivalent (Preferred) Experience: Customer service: 1 year (Preferred) Work Location: In person

LMS Record Clerk: Monday-Thursday 5:00pm-3:30am Provides daily production reporting for LM system to operations, LM database management, and training / access for LM systems as needed by operations team. Works under LMS supervisor to complete required tasks and internal / external customer service. * Daily production reporting -; prepare and send reporting to internal stakeholders; reporting on operational efficiency and employee performance. * Error log analysis / corrections * Database management * Mentor, train, and guide operations team for all LM productivity requirements. * Effectively communicate to operations team leaders and associates * Continuous improvement -; identify process deviations / process improvement opportunities; process/BBS observations, root cause analysis, benchmarking. * Develops and maintains training materials and guides to using the LM system * Provide support to operations team as required; partner with operations team to lead improvement initiatives * Security -; confidentiality with system and employee information, login security, and policy compliance. * Performs additional duties as assigned Role Purpose: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates. Key Accountabilities: * Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices. * Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations. * Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings) * Maintain departmental records and prepare reports. * Schedule meetings and appointments and arrange travel and hotel accommodations as necessary. * Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items. * Follow up on all assignments delegated to subordinate managers as to status, completion, etc. * Maintain administrative filing system including items that are confidential. * Process weekly payroll records. * Serve as central communication point for associates. * Operate office equipment including fax, copier, printer, and binding machines. * Perform additional duties as assigned. Required Education and Experience: * Two years related experience * High School Diploma or Equivalent, preferred Our Organization is an equal opportunity employer. #LI-DNP ","title

Job DescriptionBenefits: Opportunity for advancement Training & development Role: Administrative Assistant (FULL TIME) Welcome to The Brothers that just do Gutters, where were all about keeping things flowing smoothly! At The Brothers that just do Gutters, were not just about gutterswere a tight-knit team dedicated to making sure homes stay dry and stylish. Our work environment is as dynamic as our solutions, and we pride ourselves on having a good laugh while delivering top-notch service. From innovative installations to flawless repairs, we handle every job with the expertise and care thats earned us our top reputation. If youre ready to join a company where hard work meets high fives and every day brings a new challenge, The Brothers that just do Gutters is where youll thrive! PURPOSE: Are you ready to be the unsung hero of The Brothers that just do Gutters team? As our full-time Admin Assistant, youll be the secret sauce that keeps our operation running smoothly and our teams spirits high. Your role is all about organizing chaos, coordinating with flair, and making sure everything from paperwork to appointments flows seamlessly. Youll be the friendly face and organized guru who helps us deliver top-notch gutter solutions to our amazing customers. And guess what? We believe in setting you up for success from day one! Youll receive comprehensive paid training that includes both live and online sessions. Well walk you through our various platforms, tools, and processes, ensuring you feel confident and empowered in your new role. If youre passionate about making a difference, love a bit of variety in your tasks, and enjoy a workplace where your efforts truly matter, then we cant wait to meet you! Administrative Assistant Capabilities: Organizational Skills - Manage multiple tasks and maintain organized filing systems. Communication Skills - Communicate clearly and professionally in writing and verbally. Time Management - Prioritize tasks and manage scheduling effectively. Technical Proficiency - Skilled in office software (e.g., Microsoft Office, Google Workspace) and office equipment. Attention to Detail - Ensure accuracy in data entry and document preparation. Problem-Solving - Address and resolve administrative issues efficiently. Customer Service - Provide excellent service to clients and handle inquiries with a friendly attitude. Confidentiality - Handle sensitive information with discretion. Team Collaboration - Work well with colleagues and support various departments. Adaptability - Adjust to changing priorities and learn new tools quickly. Administrative Assistant General Responsibilities: Email Management Respond to Emails: Address incoming emails promptly, providing responses to customer inquiries, internal requests, and general correspondence. Organize Inbox: Prioritize and categorize emails to ensure timely follow-up and efficient management of communications. Phone Management Answer Phones: Handle incoming phone calls, directing them to appropriate departments or individuals and taking messages when necessary. Customer Assistance: Provide information and assistance to callers, resolving inquiries and issues effectively. Customer Scheduling Assist with Appointments: Help customers schedule appointments and services, coordinating with internal staff to confirm availability. Manage Scheduling Conflicts: Resolve any conflicts or changes in scheduling, ensuring customer satisfaction and efficient use of resources. Worker Support Assist Team Members: Provide support to employees by helping with administrative tasks, coordinating schedules, and resolving any office-related issues. Resource Allocation: Ensure that team members have the necessary resources and information to perform their tasks effectively. Invoicing and Accounts Receivable Generate Invoices: Create and send invoices to clients, ensuring accuracy and timely delivery. Monitor Payments: Track accounts receivable, follow up on overdue payments, and assist with reconciling accounts. Vendor Management Monitor Prices: Keep track of vendor prices and evaluate cost-effectiveness to ensure competitive pricing. Coordinate with Vendors: Communicate with vendors for orders, resolve issues, and maintain positive relationships. Review Management Respond to Reviews: Address customer reviews on various platforms, providing timely and professional responses to feedback. Manage Reputation: Monitor and manage the companys online reputation through review responses and engagement. Ad Leads Handle Leads: Respond to and manage leads generated from advertisements, providing information and follow-up as needed. Track Conversion: Monitor the progress of ad leads and report on effectiveness and conversion rates. Social Media Management Post Content: Manage and post content on company social media platforms, including updates, promotions, and engaging posts. Monitor Engagement: Track social media interactions and respond to comments or messages to maintain an active online presence. Office Supplies Procure Supplies: Pick up and restock office supplies as needed, ensuring the office is well-equipped. Inventory Management: Monitor supply levels and place orders to avoid shortages. General Administrative Support Assist with Various Tasks: Perform other administrative tasks as required, including document preparation, file management, and supporting daily operations. Adaptability: Be flexible and ready to take on new responsibilities related to the above duties as needed. If youre someone who thrives on organization, finds joy in working with spreadsheets, and loves being part of a dynamic, fun team, we want to hear from you! At The Brothers that just do Gutters, we value a great working environment where creativity meets efficiency. Join us if youre eager to contribute your skills to a supportive and energetic team, where every day brings new opportunities and a lot of laughs along the way. Apply today and take the first step towards a rewarding career with us!

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

The Advising and Retention Administrative Assistant/Coordinator provides comprehensive administrative and operational support to the Advising and Retention Center. This is a 12-Month general staff position reporting to the Director of Advising and Retention. The Administrative Assistant/Coordinator plays a key role in ensuring the efficient functioning of daily office activities and maintaining a professional and welcoming environment for students, staff, and visitors. The Administrative Assistant manages communications, scheduling, data entry, and office logistics while supporting departmental initiatives and events. The position requires strong organizational skills, attention to detail, proficiency in Microsoft Office applications, and the ability to prioritize tasks in a dynamic environment. QUALIFICATION: High School Diploma or Equivalent PREFERRED QUALIFCATIONS; Associate's Degree or higher 2 years of related experience Intermediate or higher skillset in Microsoft Office DUTIES AND RESPONSIBILITES: Duties and Responsibilities include but are not limited to the following: Manage the Advising and Retention office email account and phone line; respond to inquiries and direct communication appropriately. Manage the student queue system, office traffic flow, and provide general assistance to visitors. Train and supervise office student workers. Maintain regular communication with the Director of Advising & Retention and Advising & Retention Coaches. Schedule meetings, maintain the office calendar, and manage shared documents. Order and track office supplies; assist with processing invoices and monitoring expenses. Support departmental events, programs, and student success initiatives. Perform general administrative tasks such as filing, record keeping, and document preparation. Retrieve and distribute mail and packages from the campus post office. Perform other related duties as assigned by the Director of Advising and Retention. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Strong proficiency in Microsoft Office 365 and ability to learn institutional software systems Excellent written and verbal communication skills with tact and professionalism Strong data entry and record-keeping accuracy Ability to work independently with minimal supervision Effective organizational, problem-solving, and time-management skills Ability to manage multiple priorities and meet deadlines Must maintain high level of confidentiality Professional demeanor with the ability to maintain consistent communication. Must interact with students with a warm and welcoming professional demeanor Detailed oriented and thorough in completing work tasks PHYSICAL DEMANDS AND WORK ENVIRONMENT: While performing the duties of this job, the employee is regularly required to do the following: Ability to work in a team-based environment Communicate with others in person, phone, and via email Sit, use hands to handle or feel, and reach with hands and arms Stand, walk, stoop, or kneel Must be able to lift up to 25 pounds Must have ability to walk, climb stairs, stand, bend, and squat Must be able to sit at a computer for up to 7.5 hours per workday with periodic breaks APPLICATION To apply, please submit and attach the following: Application at ******************* Resume Three (3) Professional References: Name, Organization, Email Address and Telephone Number

Overview (Secretary ) We are seeking a detail-oriented and organized secretary to join our healthcare team. This role involves managing patient records, handling administrative tasks, and providing excellent customer service. The ideal candidate will be responsible for maintaining accurate filing systems, answering calls, scheduling appointments, taking notes, and coordinating travel arrangements. Key Responsibilities: Filing & Record Management: Maintain and organize patient records, ensuring confidentiality and compliance with regulations. Answering (Inbound/Outbound) Calls: Respond to patient inquiries, direct calls to appropriate staff, and provide necessary information. Scheduling Appointments: Manage patient appointments, coordinate schedules, assisting with patient intake and confirm bookings. Taking Notes: Record meeting minutes, transcribe notes, and document important information for referenceS Planning Travel: Arrange travel accommodations, book transportation, and ensure smooth scheduling for medical personnel as needed. Qualifications & Skills: Previous experience in medical records management, administration, or a similar role preferred. Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Proficiency in Microsoft Office and scheduling software. Ability to maintain confidentiality and adhere to HIPAA regulations. Attention to detail and ability to work in a fast-paced environment. Schedule & Compensation: Full-time/Part-time Job Requirements: ?One (3) year experience -perferred ?BA/BS Bachelor ( preferred) ?Current Driver License, and vehicle insurance ?Must be 18 years of age or older ?High school diploma or equivalent ?Must be able to pass a TB Skin Test & Drug screen ?Must be able to pass a criminal history check.

listed on job description The Administrative Specialist supports leaders in day-to-day operations and ensures a professional, confidential, and efficient office environment. This role partners closely with executive and senior leaders of the Corporate Compliance Department, handling sensitive information and providing high-level administrative support, including the creation of executive-level presentations, committee materials, assisting with coordination of regulatory related activities, overseeing general office administration tasks and other assigned duties. ESSENTIAL DUTIES AND RESPONSIBILITIES * Maintain strict confidentiality of sensitive information relating to associates, our clients, and regulatory agencies. * Create, format, and deliver executive-level PowerPoint presentations for meetings, committees, regulatory and leadership communications. * Manage complex calendars for applicable leaders, including scheduling meetings, organizing logistics, and prioritizing requests. * Coordinate all aspects of meeting preparation such as booking rooms, setting up technology, and managing guest attendance. * Create, compile, and oversee the execution of committee materials-agendas, presentations, handouts, and other documentation. * Take accurate meeting minutes, distribute post-meeting summaries, and track follow-up action items for committee work, as well as regulatory activities. * Monitor and respond to emails and requests on behalf of leaders as appropriate. * Prepare, review, and distribute correspondence or communications for internal and external stakeholders. * Support general office administration tasks, such as ordering supplies, processing invoices, and maintaining office records. * Serve as a liaison between associates, committees, and executive leadership, ensuring timely and efficient communications and delivery of appropriate materials. * Monitor and respond to regulatory change management notifications; assign task to appropriate internal stakeholders for review and disposition; thus ensuring tasks are completed timely. * Assist with special projects or other duties as assigned. * Performs all other duties as assigned SUPERVISORY RESPONSIBILITIES * No supervisory responsibilities * Assists with directing, coordinating, and evaluating designated units or certain personnel in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; providing pay change recommendations; disciplining employees; addressing complaints and resolving problems. * Directly responsible for directing, coordinating, and evaluating designated units or certain personnel in accordance with the organization's policies and applicable laws. Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; providing pay change recommendations; disciplining employees; addressing complaints and resolving problems. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position: * Proven ability to handle confidential information with discretion and professionalism. * Advanced proficiency in Microsoft Office Suite, especially PowerPoint and Outlook; familiarity with Teams, SharePoint, or other collaboration tools is a plus. * Exceptional organizational, multitasking, and time-management skills. * Strong attention to detail and accuracy, especially when preparing materials and minutes. * Excellent written and verbal communication skills. * Demonstrated ability to work independently and collaboratively within a fast-paced environment. * Proactive problem-solving and adaptability to shifting priorities. * Previous experience supporting senior/executive associates preferred. * Professionalism, reliability, and a client-focused attitude. * Associates degree * 2-5 years of experience or equivalent combination of education and experience COMPUTER AND OFFICE EQUIPMENT SKILLS * Microsoft Office suite CERTIFICATES, LICENSES, REGISTRATIONS (Ex: CPA, Series 6 or 7 license, etc) None required About Us First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ********************* Benefit Highlights * Medical with wellness incentives, dental, and vision * HSA with company match * Maternity and parental leave * Tuition reimbursement * Mentor program * 401(k) with 6% match * More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits Follow Us Facebook X formerly Twitter LinkedIn Instagram YouTube

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired