Secretary jobs in Midland, TX

Salary $42,185.49 Annually Job Type Full-Time Job Number 2025-00554 Department District Attorney Opening Date 11/05/2025 * Description * Benefits Please ensure that you fill out this DPS criminal background check permission form (you must open this in internet explorer to digitally sign). All that is needed is your name, signature, and the date. You will need to attach this to your application. CRIMINAL CHECKS CAN NOT BE RUN WITHOUT THIS FORM AND YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. Handles all aspects of trial team Grand Juries, including orientation of jurors, drafting of indictments/information and subpoenas, performing bailiff duties, and routing paperwork to and from District Clerk/County Clerk and District Attorney office; drafts dismissals, judgments, jury charges, and various motions; inform victims pertaining to upcoming court dates, schedule victim/witness appearance, make travel arrangements, forward paper work to District Clerk for witness book; Coordinates all writs, ad prosequendum, and ad testificandum for District Attorney including preparing and sending paper to state and federal institution; completes and processes criminal history reporting forms. Essential Duties and Responsibilities * Performs all duties assigned by the District Attorney, First Assistants District Attorney, Chief Administrative Assistant and works at the daily direction of the Trial Team Chiefs. * Updates data pertaining to defendants, victims, and witnesses. * Opens correspondence with victims as needed as back up to the victim assistance coordinator. * Informs victims pertaining to upcoming court dates. * Coordinates Grand Jury, including orientation of jurors, subpoenas, bailiff duties, routing paperwork from attorneys to the Grand Jury, routing paperwork from the District Clerk and District Attorneys office, and coordinating with the appropriate court. * Drafts, dismissals, judgments, jury charges, witness lists and 404b notices, and miscellaneous motions and orders for attorneys. * Coordinates all writs ad prosequendum and ad testificandum for the District Attorney, including preparing and sending detailed paperwork to various state and federal institutions, and coordinating court dates with prison and jail schedules. * Coordinates witnesses for pretrial interviews and preparation. * Prepares necessary paperwork for any destruction of evidence any law enforcement agency deems necessary. * Opens and maintains records of Judgment Nisi, both judgments and dismissals on all cases as they may occur. * Completes criminal history reporting forms and disperses to appropriate agencies. * Handles incoming calls from the public, other offices and law enforcement agencies. * Coordinates plea schedule with District/County Court Coordinator. * Assists with preparation of trial exhibits, court filings, determination of restitution amounts, tracking records, and trial notebooks. * Aids attorneys with jury selection including taking notes during voir dire, running criminal histories, and making challenges. * Performs the duties of witness coordinator for attorneys in the court. This includes ensuring all witnesses are present and near the courtroom when required; remaining in the courtroom if necessary during witness testimony; maintaining decorum of the witnesses; seeing to the witnesses comfort and security. * Prepares and files paperwork for transfer of cases to and from felony/misdemeanor case load * Performs duties of receptionist and file clerk as needed. * Assists Chief Administrative Assistant with any duties or special projects as needed. * Performs as a Notary public. * Preforms intake and closing out of cases in the case management system when necessary; * Coordinates with United States Marshal's Office and Texas Department of Criminal Justice locator. * Backs up hot check when necessary. * Prepares and processes offender pen packets for the Clerk's Office; * Requests certified judgments from other counties and out of state when necessary; * Backs up other trial team secretaries, receptionist, and file clerk when necessary. * Receives and answers calls from the public, law enforcement and other department within Midland County. Qualifications, Education, and/or experience To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school graduate, or equivalent, plus at least five years of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Certification with the Texas Law Enforcement Telecommunications Service (TLETS) and Notary Public. Knowledge, Skills and/or ability Legal terminology and practices; computers; the criminal justice system; standard office policies and procedures; supervisory management and personnel practices and procedures. Read, analyze, and interpret data and office policies; effectively manage people; prioritize tasks to be completed; perform basic legal research, such as finding case law; read and understand basic legal procedures; draft legal correspondence; perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both in person and over the phone; and maintain effective working relationships with co-workers. HEALTH / DENTAL INSURANCE- Regular full-time employees are provided general medical, hospitalization, and dental insurance coverage. This is free to the employee if they take a yearly HRA and have negative Cotinine test yearly. Employees may obtain coverage under the group plan for family members at their own expense. All benefits have a waiting period of the first of the month following 30 days of hire. Prices for other insurance are listed here. LONG TERM DISABILITY- Regular full-time employees working over 30 hours per week are eligible for long-term disability benefits. This benefit becomes effective on the 1st day of the month following six months of continuous employment with the county. CAFETERIA PLAN- All regular full-time employees are eligible to enroll in the supplemental insurance portion of the county cafeteria plan on the 91st day of employment, or annually during an enrollment period for the following plan year of January 1 through December 31. They will not be eligible for enrollment in the Flexible Spending Accounts for medical reimbursement and/or dependent care until the first annual enrollment for the plan year beginning after 1 full year of employment. DEFERRED COMPENSATION PLANS- Midland County offers five deferred compensation plans. Enrollment in one of these plans can be done at any time after the 91st day of employment. RETIREMENT PLAN- The county is a member of the Texas County & District Retirement System (TCDRS). Regular employees are required to become members of TCDRS and are eligible for this benefit immediately upon employment. Employees automatically deposit 7% of their salary. Temporary employees are not eligible to become members of TCDRS. The county matches employee deposits by 200% and interest at retirement. An employee is vested after 8 years of service. An employee may retire with full benefits after 8 years of service and attainment of age 60, or after 30 years of service, or at the time the employee qualifies under the "Rule of 75". The "Rule of 75" is defined as when the employee's age combined with years of service (rounded down to whole years) equal to 75 or more. DEATH BENEFIT PLANS- There are two (2) types of death benefit plans provided by Midland County to all employees who participate in the Texas County and District Retirement System. * SUPPLEMENTAL DEATH BENEFITS FUND-If an employee dies, his or her beneficiary will receive a lump sum payment equal to one year's compensation, based on the employee's most recent regular rate of pay for the employee's regular position. * SURVIVOR ANNUITY DEATH BENEFIT -To be eligible for this death benefit, the employee must be a participant in T.C.D.R.S. and must have completed at least four (4) years of service with Midland County SOCIAL SECURITY- All employees of the county are covered by social security. The county also contributes to the social security system on behalf of each employee. WORKERS' COMPENSATION-All employees of the county are covered by the workers' compensation insurance program, and the county pays the premium. This coverage provides medical and salary continuation payments to employees who receive bona fide, on-the-job, work-related injuries. LEAVE TIME- Regular full-time county employees are eligible for holidays, vacation leave, sick leave, and other types of released time under certain circumstances. FREE WELLNESS CLINIC- for anyone over the age 3 covered by Midland County's insurance. EMPLOYEE ASSISTANCE PROGRAM LONGEVITY PAY * YEARLY-Upon completion of one (1) year of service, each employee receives longevity pay. Longevity pay is paid at a rate of sixty dollars ($60.00) per year of service to the county. This longevity pay is pro-rated and paid on a pay period basis. TELADOC SERVICES-as of 1/1/19 This service gives you access to a medical professional via the internet at no charge to the employee. To use this service you must be covered under the County medical plan and register with Teladoc.

Administrative Secretary Department: Campus Supervisor: Principal Salary Range: Board approved pay scale Status: Non-Exempt Travel: As Needed Supervises: See current RMA Board approved organizational chart GENERAL DESCRIPTION: QUALIFICATIONS/ EXPERIENCE REQUIREMENTS: * High school diploma required; Associate's degree preferred. * Bilingual preferred. * Previous administrative experience preferred, other secretarial experience may be considered. * Must have knowledge of MS Word, Excel, and Outlook and a minimum typing speed of 50 words per minute accurately. * Experience in establishing and maintaining comprehensive filing systems, which includes confidential information and a combination of skills to include record keeping and operating office equipment. * Ability to independently prioritize and to function accurately and smoothly under pressure. * Ability to maintain confidentiality regarding student and staff situations and sensitive school and district information. * Must attend training throughout the school year at the Regional Service Center or at another RMA campus, if requested to do so. * Great customer service skills with the ability to relate to a variety of constituencies, including, but not limited to administrators, parents, teachers, students, staff, and school visitors in professional manner both verbally and written. * Possesses excellent organizational and time management skills. * Must possess a sense of humor. * Such alternatives to the above qualifications as the district may find appropriate and acceptable. ESSENTIAL PERFORMANCE RESPONSIBILITIES: * Places and receives telephone calls, fields questions and records accurate messages. * Greets students, parents, staff, and visitors in a pleasant and professional manner. This also includes; being open and respectful regarding all requests from staff, parents, students, and other stakeholders as needed. * Ensures potential students sign up online while on the campus. * Formats, composes, and types various correspondences, reports, notices, and other documents using MS Word or Excel. Reviews documents for accuracy and completeness. * Compiles operational statistics and other data as assigned. * Produce and submit internal reports as assigned in a timely manner. * Responsible for distributing and collecting all Human Resources documentation for New Hires and/or Returning employees as needed and on an on-going basis while ensuring completeness and accuracy. * Orders and maintains office equipment and supplies. * Opens the mail, distributes, and processes incoming correspondence. * Actively participates in the planning and preparation of school activities including open houses, parent- teacher meetings, field trips, and audits. * Performs various duties including, but not limited to, photocopying and faxing in support of the Principal and staff. * Responsible for student attendance including but not limited to submitting period/ADA attendance, reviewing ADA attendance, updating attendance, daily attendance reporting, managing mismatching attendance, truancy/call out of absences, and other attendance reporting as required. * Assisting Principal with data entry of discipline reports. * Preparing and sending correspondence to parents as directed by the Principal to include ARD notices. * Supports and assists the registrar and counselor during times of high need and performs the registrar function when the former is not on duty. * Support the Central Office staff with onboarding of new hires, timecard management, and other responsibilities as needed. * Performs such other tasks and assumes such responsibilities as the Principal may from time to time assign or delegate. NORMAL WORKING HOURS AND DAYS: * Monday through Friday, during normal business hours. GENERAL INFORMATION: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. This in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incident to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimal levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. AMERICANS WITH DISABILITY SPECIFICATIONS: Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate. EVALUATION: Performance of this job will be evaluated in accordance with procedures established by the district on the evaluation of support personnel ACKNOWLEDGEMENT I have carefully read and understand the content of this job description. I understand the responsibilities, requirements, and duties expected of me. I understand that this is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the positions. While this list is intended to be an accurate reflection of the current position, the employer reserves the right to revise the functions and duties of the position or to require that additional of different tasks be performed as directed by the employer. I understand that I may be required to work overtime, different shifts or hours outside the normally defined workday or workweek. I also understand that this position description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate my employment at any time for any reason and the employer has a similar right.

For description, visit PDF: ************ co. ector. tx. us/upload/page/7929/docs/HR/Job%20Postings/SECRETARY-SHERIFFS OFFICE. pdf

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Take Your Corporate Career to the Next Level Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem - supporting the projects that improve the communities we work and live in. Kleinfelder is seeking an Administrative Assistant to be based out of our Midland, TX office. This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor. Works under direct supervision and guidance of the Area Administrative Supervisor. Responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff. Specific duties include: Front desk reception, greeting visitors and answering the phone Maintain professional appearance of the office common area Effectively track and manage equipment and vehicle rental accounts Organize hospitality such as ordering and setting up lunches, and office events Maintain project filing system/document control Formatting, scanning, photocopying and mailing of documents / reports Maintain inventories of office supplies and field equipment Maintain credit card accounts Make travel arrangements Assist with word processing, excel spreadsheets and power point presentations Data management Project billing and support Required skills include: Intermediate knowledge of MS Office, including Word, Excel, Power Point and Edge. Familiarity with office equipment, including copier, scanner and printers. The successful candidate will be: Professional, friendly and courteous both on the phone and in-person Highly organized and accountable Able to multi-task and handle several activities at once. Able to think critically and respond to changing situations/requests Team-oriented, willing to assist team members High School diploma or GED 1 - 2 years of previous professional office experience required. Move Forward with Kleinfelder: Kleinfelder and its' subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder, and its' subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder, and its' subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder, and its' subsidiaries and affiliates, is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder, and its' subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its' subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its' subsidiaries and affiliates, explicitly reserves the right to pursue and hire those.

This position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.Duties and Responsibilites Coordinate new hire pre-employment activities including scheduling pre-employment testing and training. Provide administrative support for the field employees and management. Help answer new hire questions from employees. Transactional HR tasks Front desk reception including greeting all visitors and directing them as needed Answering all incoming calls Pick up and process all incoming and outgoing mail for entire office Dealing with all courier documents including sending them out Scanning and processing invoices Ordering/maintaining office supplies Maintain and organize all community areas, including boardroom, kitchen, copy area Handle all meeting requests, boardroom set up, catering orders Assisting with Word documents, PowerPoint presentations and Excel documents as requested Draft and disseminates reports, projects, and other documents for internal and external recipients Performs other duties and tasks as determined by the leadership team Effective communication and coordination with all departments with the company are essential in the role. Required Knowledge and Skills Associate's degree required Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. A High School Diploma or equivalent Proven administrative or assistant experience 0 - 2 years administrative experience Excellent written and verbal communication skills with strong interpersonal skills Excellent organization skills with high level of attention to detail

Summary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of City and assigned department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following : Performs administrative and technical support functions for assigned department, requiring understanding of local government operations and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, payroll, accounting, and research. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, board attendance, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, board applications, and other documents; retrieves and releases information according to City procedures. Explains City rules, policies, and procedures. Arranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Delivery of City documents to elected officials, pick up necessary office supplies or other materials for the office. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND two years' clerical and computer experience. Knowledge of: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. Operations, services, and activities performed by assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard MS Office software applications Skill in: Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: A valid Driver's License is required. Notary public is desirable. Physical demands and working environment: Work is performed in a standard office environment. Job Posted by ApplicantPro

Summary/Objective Under the direct supervision of the Facility Manager this position provides administrative and secretarial support for the inspection department. Supervisory Responsibilities: None Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Enter data for quantities of parts issued and transferred between locations, inventory and cycle count adjustments, into computer database. Creating confidential financial field tickets, using proprietary software, data management for inventory inspections and customer tickets. Receive and issue finished goods into computer database. Place stocking orders, re-orders and special orders with specific vendors. Processes orders for company products by conferring with technical and/or management personnel. Organizes and prioritizes large volumes of information and calls. Answers phones for department. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones. Codes documents according to company procedures. Reconciles and reports discrepancies found in records at the end of the month. Ensures compliance with established departmental procedures and processes. Utilizes appropriate departmental checklist and standard forms. Handles a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. Requirements Competencies Problem Solving/Analysis. Financial Management. Thoroughness. Ethical Conduct. Customer/Client Focus. Performance Management. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Position Type/Work Schedule This is a full-time non-exempt hourly position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Travel No travel is expected for this position. Education and Experience Computer Skills (Word, Excel, Outlook) High School Diploma or GED. Two to three years' previous experience. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Acn Appliance in Midland, TX is looking for one admin assistant to join our strong team. We are located on 1503 W Industrial Ave. Our ideal candidate is self-driven, ambitious, and reliable. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets Maintain an organized filing system Conduct internet research Place orders for office/technician equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology We are looking forward to reading your application.

Buckner Children and Family Services Community: Family Hope Center Program Job Schedule: Part-Time Hours - 10am-2pm CST We are seeking a Part-Time Administrative Assistant to join our Family Hope Center Program. As an Administrative Assistant, you will Shine Hope and deliver services through the management of the established policies and procedures. You will provide administrative support to the Family Hope Center Director/Manager and other staff as assigned. Join our team and shine hope in the lives of others! What you'll do: Provide administrative support to the facility Family Hope Center Director/Manager maintain filing system; research and analyze data to produce monthly reports; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and answer Executive Director's phone in his/her absence and initiate follow-up as appropriate. Supervise the operations of the Administration office as they pertain to clerical duties, mail and telephone coverage; analyze office needs and implement processes for efficient operation. Supervise the overall appearance of the Administration office. Coordinate communication with internal and external constituents including telephone calls, faxes, electronic mail, and written correspondence. Perform various administrative tasks including expense reports, enrollment paperwork and other assigned tasks. Maintain office machinery in good working order and ensure adequate office supplies are on hand at all times. Receive and compile monthly reports from various departments and ensure complete and timely delivery to corporate office. Perform bookkeeping tasks for accounts payable and accounts receivable. Make deposits for receivables. Receive and acknowledge donations from donors; maintain timely and accurate donor gift records. Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation. What you'll bring: High school diploma or G.E.D. required. Minimum 2 years prior office management and supervisory experience required. Recent computer training or computer experience required. Ability to speak, read and write Spanish preferred. Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner. Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people. Requires ability to walk, stand and sit, sometimes for prolonged periods of time. The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. About Buckner Children and Family Services: Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer. The same way we treat our employees is how we treat all applicants - with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.

Job Title: Middle School Attendance Clerk Wage/Hour Status: Non-Exempt Reports to: Campus Principal Pay Grade: S03B Dept. /School: Bonham, Bowie, Crockett, Nimitz, Wilson & Young Days: 197 Supervises: Primary Purpose: To keep accurate records of student attendance and to work with student, parents and their needs and maintain a Texas Education Agency mandate of 94% attendance for all students. Qualifications: Education/Certification: High School Diploma or Equivalency. Special Knowledge Skills: Experience: Major Responsibilities and Duties: Prepare all attendance reports-daily, weekly, six weeks attendance balance reports. Principal's term report (yearly); train and supervise PBX operators. Record messages from parents or legal guardians concerning student absences. Contact parents of absent students. Make parent-teacher conference appointments. Check and record one period absences on summary sheet through campus procedures. Determine whether absence is excused or unexcused and note for computer. File attendance folders at end of each period; work with social worker and community liaison concerning students with poor attendance record. Prepare summons for social worker. Provide assistance to parents and students as needed. Accept and be responsible for delivery of personal belongings brought to students by parents. Monitor and initiate credit appeal procedures with the grade level principal's assistance on student who have exceeded Texas Compulsory Attendance Requirements. Make assignment requests for students who have permission to leave medication at school in a safe and locked space. Call parents of ill or injured students. Administer first aid and summon nurse as needed. Maintain current demographic information on Student Information Cards. Enter daily attendance functions into the computer, file and store summaries. Check six weeks reports as returned by data processing department-reconcile with daily attendance reports. Perform other duties as assigned. Verify one period absences and provide a daily attendance summary of unaccounted absences to grade level principals. Maintain and operate “calling master” at end of work day for computer generated phone calls to parent's phone numbers listed on the Student Information Card. Assist grade level principal in monitoring student violations of Texas Family Code Section 51.03 and prepare the warning letter process for parents and students. Assist the registrar and social worker in tracking students who have withdrawn but have not enrolled in another public school as per the Leaver Code System. Assume other duties and responsibilities as assigned by the Campus Principal. Supervisory Responsibilities: Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Occasional prolonged or irregular hours. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities. Signature Date

Perform routine administrative tasks and inventory transactions related to purchasing, movement, manufacturing, and sales. Complete monthly outdoor physical inventory counts. Conduct routine quality control tests on chemical samples. This position requires accuracy, adaptability to changing priorities, and work within a dynamic team environment, making it an exciting opportunity for detail-oriented professionals seeking a role in inventory and manufacturing. • Enter computer transactions associated with inventory purchasing, movement, manufacturing, and sales • Prepare paperwork required for trucking and manufacturing • Prepare and analyze reports related to inventory transactions • Perform monthly physical inventory counts outside for several hours in various weather conditions • Communicate effectively with vendors, customers and employees • Respond quickly and efficiently to customer and employee requests • Be precise, detail-oriented, and organized while processing multiple activities with rapidly changing priorities • Data entry • Follows prescribed safety rules and regulations in performing assigned duties • Specific attendance required on the last day of every month to conduct company inventory counts. Preferably no absences on these days, particularly at quarter ends (March 31st, June 30th, September 30th, and December 31st) • Process routine quality control testing on chemical samples • Demonstrate flexibility and ability to assist coworkers with duties as time permits • High School Graduate or General Education Degree (GED) required, Associate's Degree or equivalent preferred. • Be highly organized and able to follow a systematic method of performing a task. • High attention to detail required. • Previous experience in a manufacturing or inventory environment preferred. • Availability for Overtime: The ideal candidate must be willing and able to work overtime as necessary to meet deadlines and business needs. • Must possess a valid driver's license • Computer Skills: Background in MS Office applications required • Customer Service Skills: Meet internal and external commitments, respond promptly to employee and customer needs • Work Ethic: Be dependable, trustworthy, truthful, and credible in the workplace. Display a sincere desire to provide service or assistance, follow instructions, and take responsibility for own actions. Show a commitment to doing the best job possible. • Physical Abilities: Lift and carry up to 40 pounds in various packaging 90% of time in a controlled atmosphere within an office setting arranged in a warehouse and laboratory environment. 10% of time in a chemical manufacturing environment inside and outside of metal buildings. Employee could work in temperature extremes. Must be able to work in a chemical odors environment. N (Not Applicable) Activity is not applicable to this occupation O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hours/day) F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hours/day) C (Constantly) Occupation requires is activity more than 66% of the time (5.5+ hours/day) Physical Abilities (PCP3) Lift / Carry Stand O 10 lbs. or less F Walk O 11 - 20 lbs. F Sit C 21 - 50 lbs. O Handling / Fingering C 51 - 100 lbs. N Reach Outward O Over 100 lbs. N Reach Above Shoulder O Push / Pull Climb N 12 lbs. or less O Crawl N 13 - 25 lbs. O Squat or Kneel O 26 - 40 lbs. O Bend O 41 - 100 lbs. N Other Physical Requirements: • Ability to wear Personal Protective Equipment (PPE) - safety glasses, goggles, etc. • Vision Near, Distance, Color, Peripheral, Depth Perception • Sense of Sound 55 decibels, adult conversation • Sense of Smell Able to detect odors All employees of Jacam Catalyst, LLC, and its subsidiaries, are required to adhere to the following: • Comply with all Federal, State and Local laws • Have the ability to fluently read, write and speak in English • Adhere to guidelines, policies and procedures as described in the Jacam Catalyst handbook • Adhere to Jacam Catalyst's Drug and Alcohol policy and agree to submit to random drug testing as a condition of employment ***This company reserves the right to modify, interpret, or apply this in any way the company desires This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. THE COMPANY REMAINS AN “AT-WILL” EMPLOYER. Qualified employees who require reasonable accommodations to perform the essential functions of the position should notify the Human Resources Director. ***

Job DescriptionThis position will be responsible to provide administrative support, reporting and assist in the development of new growth projects for the business. Facilitates the efficient operation of the assigned base by performing a variety of tasks.Duties and Responsibilites Coordinate new hire pre-employment activities including scheduling pre-employment testing and training. Provide administrative support for the field employees and management. Help answer new hire questions from employees. Transactional HR tasks Front desk reception including greeting all visitors and directing them as needed Answering all incoming calls Pick up and process all incoming and outgoing mail for entire office Dealing with all courier documents including sending them out Scanning and processing invoices Ordering/maintaining office supplies Maintain and organize all community areas, including boardroom, kitchen, copy area Handle all meeting requests, boardroom set up, catering orders Assisting with Word documents, PowerPoint presentations and Excel documents as requested Draft and disseminates reports, projects, and other documents for internal and external recipients Performs other duties and tasks as determined by the leadership team Effective communication and coordination with all departments with the company are essential in the role. Required Knowledge and Skills Associate's degree required Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. A High School Diploma or equivalent Proven administrative or assistant experience 0 - 2 years administrative experience Excellent written and verbal communication skills with strong interpersonal skills Excellent organization skills with high level of attention to detail

DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. * Performs duties assigned by the District Attorney, Division Leaders and Chief Administrative Assistant. * Import of cases through Extract software from the jail. * Look up JP Paperwork and enter number and bond information into Tech Share. * Managing the W drive by verifying that the report, car tapes, videos, audio tapes, pictures, 911 call log etc. are transferred to us in a useable format. Once verified, the DME will be attached to the correct case. * Monitors all cases returned by the District Attorney that are waiting on DME/reports and resubmitting back to the District Attorney when requested items are received. * Scanning of all documents and attaching to the correct case file in Tech Share. * Scanning of all documents submitted and making sure they are categorized correctly. * Adding notes and comments as appropriate to all scanned documents. * Scanning of old files that get pulled from storage. * Assists with the running of criminal histories to be attached to incoming cases. * Maintains files of Pen Packets on all open and closed cases. * Maintains a thorough working knowledge of and adheres to organization/project policies, regulations and procedures. * Keeps immediate supervisor well-informed of activities, results of efforts and problems, identified or potential. * Respects confidentiality in discussing visitors, staff, and organizational matters. * Maintains confidentiality of organization, fiscal and personnel related information. * Performs routine office tasks necessary for the operation and presentation of a professional office as observed by the supervisor. * As needed, assists with clerical tasks to include typing, filing, proofreading, maintenance of service logs, and data entry. * Handles incoming calls from the public, other offices and law enforcement agencies. * Exhibits genuine concern for visitors and staff, and always conducts oneself appropriately and professionally. * Reports to work regularly and on time. * Travel to County Barn at least once a week or as needed. Trip will be accompanied by a District Attorney Investigator. While at the County Barn, files needed will be pulled and files that have been returned will be re-filed and paperwork refiled. * Will travel to the jail on Tuesday or Thursdays for video arraignments if needed. * Back up to the Hot Check office * Taking payments * Assisting merchants, county offices, law enforcement agencies and check writers on the phone and in person * Making notes in Bounceback when check writers call in * Placing hold on warrant when necessary * Set up/Release Omni Base * Totals daily receipts and reconciles with computer register. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school graduate, or equivalent. KNOWLEDGE OF Legal terminology and practices; computers; the criminal justice system; standard office policies and procedures and personnel practices and procedures. SKILL/ABILITY TO Read, analyze, and interpret data and office policies; effectively manage people; prioritize tasks to be completed; perform basic legal research, such as finding case law; read and understand basic legal procedures; draft legal correspondence; perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both in person and over the phone; and maintain effective working relationships with co-workers.

A skills test is required for this position. The typing test must be taken during business hours at the Texas Workforce Commission Solutions, 2626 JBS Parkway, Odessa, TX. Walk-ins welcome. Administrative Assistant (Police Dept.) Summary: Under basic supervision, performs a variety of responsible administrative, technical support and customer service duties, using knowledge of the operations and policies of City and assigned department. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Performs administrative and technical support functions for assigned department, requiring understanding of local government operations and City services; maintains information confidentiality and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, payroll, accounting and research. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the assigned Department. Maintains and updates a variety of computer databases and files; enters, edits and retrieves data and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures. Explains City rules, policies and procedures. Arrranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports the departmental operations with regular and timely attendance. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required, AND two year's of clerical and computer experience required. Knowledge of: Policies, rules and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing and personnel rules. Operations, services, and activities performed by assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols and methods. Business computers and standard MS Office software applications. Skill in: Understanding and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: A valid Texas State Driver's License is required. Specific technical training and certification may be required for some incumbents. Physical demands and working environment: Work is performed in a standard office environment. Skills test: Keyboarding test with a minimum score of 40 wpm with 7 or less errors. Job Posted by ApplicantPro

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Job Title: High School Atttednace Clerk-Attendance Wage/Hour Status: non-exempt Reports to: Campus Principal Pay Grade: S03B Dept. /School: OHS & PHS Days: 197 Supervises: Primary Purpose: To keep accurate records of student attendance and to work with student, parents and their needs and maintain a Texas Education Agency mandate of 94% attendance for all students. Qualifications: Education/Certification: High School Diploma or Equivalency. Special Knowledge Skills: Experience: Major Responsibilities and Duties: Prepare all attendance reports-daily, weekly, six weeks attendance balance reports. Principal's term report (yearly); train and supervise PBX operators. Record messages from parents or legal guardians concerning student absences. Contact parents of absent students. Make parent-teacher conference appointments. Check and record one period absences on summary sheet through campus procedures. Determine whether absence is excused or unexcused and note for computer. File attendance folders at end of each period; work with social worker and community liaison concerning students with poor attendance record. Prepare summons for social worker. Provide assistance to parents and students as needed. Accept and be responsible for delivery of personal belongings brought to students by parents. Monitor and initiate credit appeal procedures with the grade level principal's assistance on student who have exceeded Texas Compulsory Attendance Requirements. Make assignment requests for students who have permission to leave medication at school in a safe and locked space. Call parents of ill or injured students. Administer first aid and summon nurse as needed. Maintain current demographic information on Student Information Cards. Enter daily attendance functions into the computer, file and store summaries. Check six weeks reports as returned by data processing department-reconcile with daily attendance reports. Perform other duties as assigned. Verify one period absences and provide a daily attendance summary of unaccounted absences to grade level principals. Maintain and operate “calling master” at end of work day for computer generated phone calls to parent's phone numbers listed on the Student Information Card. Assist grade level principal in monitoring student violations of Texas Family Code Section 51.03 and prepare the warning letter process for parents and students. Assist the registrar and social worker in tracking students who have withdrawn but have not enrolled in another public school as per the Leaver Code System. Assume other duties and responsibilities as assigned by the Campus Principal. Supervisory Responsibilities: Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Occasional prolonged or irregular hours. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities. Signature Date

Summary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of City and the Water Treatment Division of the Utilities Department. Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following : Performs administrative and technical support functions for the Water Treatment Division of the Utilities Department, requiring understanding of local government operations and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, payroll, accounting, and research. Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the Water Treatment Division of the Utilities Department. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures. Explains City rules, policies, and procedures. Supports the divisional operations with regular and timely attendance. Arranges and schedules appointments and meetings; assists with the annual budget process. Screens visitors and phone callers; resolves issues and complaints as appropriate. Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications: Education, Training and Experience Guidelines: · High School Diploma or GED required. · 2 years' clerical and computer experience preferred. Knowledge of: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, payroll, purchasing, and personnel rules. Operations, services, and activities performed by the Utilities Department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard MS Office software applications Skill in: Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: None Physical demands and working environment: The physical and work environment demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to operate equipment, handle or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. Job Posted by ApplicantPro

Job Description Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key ResponsibilitiesAdministrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned QualificationsMinimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.