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  • Clerk Typist 2 (Local Government) - Fayette County Housing Authority

    Commonwealth of Pennsylvania 3.9company rating

    Secretary job in Uniontown, PA

    Are you an organized, detail-oriented individual with a positive attitude and a strong commitment to public service? The Fayette County Housing Authority is seeking a motivated Clerk Typist 2 to join our dedicated team. In this role, you will support our mission to maintain, manage, and develop affordable and safe assisted housing for residents of Fayette County. If you are seeking a dynamic environment where you can grow your skills, take on new challenges, and make a meaningful impact in your community, we encourage you to apply today! DESCRIPTION OF WORK In this position, you will perform moderately complex administrative duties to support the operations of the tenant selection and Section 8 housing departments. You will be responsible for sorting and filing incoming mail, preparing and sending outgoing mail, and scheduling appointments for application interviews. You will prepare application folders and enter applications for public, state, and Section 8 housing programs. Additionally, you will conduct credit checks, run sex offender reports, and review the Section 8 undesirable list and the public housing defiant trespass list. You will also compile and type letters, maintain applicant logs, prepare various forms of correspondence, and assist with applicant intake interviews for the Section 8 housing program. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Telework: You will not have the option to telework in this position. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Six months as a Clerk Typist 1 and educational development to the level of eighth grade; or Completion of a high school business curriculum which included at least one typing course; or Any combination of equivalent experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. Hiring preference for this vacancy may be given to candidates who live within Fayette County. If no eligible candidates who live within Fayette County apply for this position, candidates who reside in other counties may be considered. You must be able to perform essential job functions. Legal Requirement: A conditional offer of employment will require a drug screening. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.
    $28k-34k yearly est. 5d ago
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  • Administrative Assistant, Student Services

    Pierpont Community & Technical College 3.6company rating

    Secretary job in Fairmont, WV

    JOB TITLE: Administrative Assistant, Student Services WORK LOCATION: Pierpont Advanced Technology Center, 500 Galliher Drive Fairmont, West Virginia 26554 REPORTS TO: AVP Student Services FLSA Status: Exempt Employee Category: Nonclassified _____________________________________________________________________________________ GENERAL JOB SUMMARY: The Administrative Assistant provides high-level administrative assistance to the AVP, Student Services and supports the general administrative functions of a wide variety of administrative units. The Administrative Assistant is responsible for assisting the Associate Vice President, and other administrative members of the Student Services area performing varied routine to complex administrative tasks and relieving the administrator of a variety of administrative details. Job responsibilities provide support-type services to increase the capacity of the AVP or others to carry out responsibilities. Work is supervised and performed using self-initiative without detailed instruction. Problems and decisions faced in this position may involve non-routine situations within established protocol, guidelines, and/or policies. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides a broad range of administrative support functions for management which include coordinating office communications, tracking budgets, purchasing, scheduling, workflow, and processing of office forms. Coordinates, maintains, and creates various events, schedules, and calendars. Makes travel arrangements and coordinates large group meetings. Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates written and oral information to College personnel, the public, and other internal and external customers. Responds to inquiries. Coordinates facilities requests and organizational needs; conducts research and analytical activities involving the gathering of background material and data in support of projects. Participates in developing and monitoring budgets, grants, initiatives, and other grant funding sources as assigned. Analyzes financial constraints and timelines, prepares and analyzes financial reports, and prepares requests for contingency fund transfers. Purchases and initiates payments for office supplies, equipment, and services. Compiles, composes, edits, produces, and distributes a variety of documents including, but not limited to, detailed memos, e-mails, correspondence, reports, speeches presentations and other communications as needed. Handles or assists with financial transactions and control procedures. Processes expenditures, purchases, budget transfers and other actions. Develops and analyzes financial reports and maintains selected fiscal records. Prepares travel authorizations, employment paperwork, pay-related documents, and/or other related items. Participates in processes related to transcripts, including but not limited to the downloading from source, opening, verifying and inputting into the Banner database Assists with orientation, registration, and other college events as needed Serves as a liaison to or represents the administrator in dealings with both internal and external customers and organizations. Maintains confidential files and records for assigned area of responsibility. Strictly adheres to Family Education Rights and Privacy Act (FERPA) standards Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There may be other duties as assigned. MINIMUM QUALIFICATIONS: Knowledge of: Applicable Federal, State, and Local laws, rules, regulations, codes, and guidelines; Office management practices and standard operating procedures; Recordkeeping and filing practices and procedures; Customer service principles; Budgeting principles and practices . Ability to: Present materials to groups and individuals; Work with diverse academic, cultural and ethnic backgrounds of community college students, staff and other stakeholders; Work independently; Effectively communicate both in writing and verbally; Handle sensitive and confidential matters and situations; Understand and follow broad and complex instructions. EDUCATION AND EXPERIENCE: Associates' degree in Office Administration, or a field directly related to the area of assignment, with 2 -4 years of directly related work experience in support of an administrator or work unit. An equivalent combination of education and experience is acceptable. PHYSICAL REQUIREMENTS: Conditions are those of a typical office environment, requiring frequent oral communication with students and colleagues, the ability to enter data and written communications in electronic format in a timely manner, and sufficient mobility to be present and address students, their parents, and fellow professionals at appropriate college and regional functions. Moderate physical activity. Requires handling of average-weight objects up to 15 pounds; standing, sitting and/or walking for brief to long periods DISCLAIMER : This description does not state or imply that the duties listed are the only duties to be performed by the position incumbent. Employees are required to follow job-related instructions and perform other job-related activities assigned by their supervisor. Most requirements are subject to possible modification in order to provide a reasonable accommodation to individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, students, other employees, or the general public.
    $33k-40k yearly est. 10d ago
  • Administrative Assistant

    HPS 3.8company rating

    Secretary job in North Huntingdon, PA

    Mesta Electronics, Inc. is a leading manufacturer based in the United States, specializing in the design, development, and manufacture of advanced power quality and power conversion equipment. As part of the global Hammond Power Solutions network, Mesta Electronics, Inc. is committed to innovative design, superior efficiency, and exceptional reliability, ranging from highly advanced harmonic filters to extremely precise induction heating power supplies. Reporting to the General Manager, the Administrative Assistant role is responsible for overseeing and coordinating various administrative tasks such as managing office supplies and equipment, handling internal & external correspondence, scheduling appointments, maintaining records/files and business systems, and providing support to staff and visitors. In addition, this role is key to ensuring the efficient operation of daily activities, assisting in organizing meetings and events, and supporting cross-functional teams in executing key daily business functions. Excellent organizational skills, attention to detail, and effective communication are essential for success. Key Responsibilities: Cross-Functional Team Operational Support Receive customer purchase orders and enter into ERP/MRP system Review vendor packing lists, match to purchase orders, and enter received orders Issue parts for production in ERP/MRP and generate work orders for manufacturing Create shipping documents and schedule carriers for finished orders Create customer invoices and issue to customer after shipment Processes POs and shipments via ERP/MRP and other required business systems Support bookkeeping tasks to track vendor and customer payments Collaborate with the Finance and HR functions to ensure execution of business tasks General Administrative Duties Professionally answering and directing phone calls Handling incoming and outgoing postal mail, and managing general email inquiries Welcoming visitors and directing them to the relevant office/personnel Maintaining general office files, including customer, vendor, and other business records Review and issue timecards and input timecard information for payroll processing Track and enter employee vacation and other time off requests Order office supplies and manage utility and business services accounts Manage agendas, travel plans, and appointments as required for management Coordinating and managing appointments, meetings, and room resources Special Projects/Initiatives Assist and/or lead special projects, events, and other business initiatives Other duties as determined/assigned by management Specialized Knowledge: Outstanding abilities to communicate in person, in writing and via phone Comfortable in properly handling sensitive and confidential information Experience in use of Microsoft Office programs, including Word, Excel, and Outlook Working knowledge of ERP/MRP systems is an asset, but ability to learn is essential Experience with sales order administration and comfortable with direct communication with customers Familiarity with common business procedures and basic accounting principles Experience with bookkeeping practices for accounts receivable, accounts payable, and basic financial reporting Must possess positive and respectful attitude, work well with others, maintain a high sense of urgency and attention to detail, be adaptable and flexible Multi-tasking and time-management skills, with the ability to self-prioritize tasks Must have excellent customer service skills and a friendly/helpful attitude Previous administrative assistant experience of 2-5 years in a professional manufacturing office environment Bachelor's degree in business administration or related field preferred Some of the benefits of working at Hammond: We are Great Place to Work Certified! Our people work hard for us-so we make sure our benefits work hard for them. Our equitable pay, benefits, and practices prioritize security, health, and well-being while sharing in our business success through variable pay programs and our Employee Stock Ownership Program. Our core benefits focus on wellness, mental health, and financial security when employees need them the most, early career or getting ready for retirement. We also support work-life balance through flexible work schedules, paid time off, and leaves of absence. Employees and their families also have access to our confidential, best-in-class Employee and Family Assistance Program (EFAP). Specific Benefits includes: Company 401K Dental care Disability insurance Employee assistance program Employee stock purchase plan Medical Insurance, Health reimbursement, health savings account Life insurance Vacation time Holiday Tuition reimbursement Vision care We are committed to sustainable business practices and offer opportunities for our employees to support the communities where we live and work through our Hammond Giving Strategy. #LI-SH1 #HP
    $31k-39k yearly est. 60d+ ago
  • Administrative Assistant

    City of Morgantown

    Secretary job in Morgantown, WV

    Job DescriptionDescription: Administrative Assistant Department: Development Services Employment Status: Permanent - Full Time - Non-Exempt Schedule: Monday - Thursday 7:00 AM to 5:30PM Compensation: Grade: 5 Step: 1 $20.12/hour Position Summary Works under the supervision of the Chief Building Official. Performs secretarial, receptionist and other related administrative duties for the Development Services Department. While this primarily involves working with the Building Permit Technician to process building permit applications, the Administrative Assistant may be asked to assist other team members with administrative tasks that pertain to the Building and Code Enforcement Division, Planning and Zoning Division and Community Development Services Division of the Development Services Department. The Administrative Assistant will also receive and process building permits, conde enforcement, planning and zoning inquiries and complaints, maintain electronic and hard copy files including correspondence. The Administrative as telephone receptionist, responds to public inquiries, preserves confidentiality of information and performs duties in compliance with the Development Services Department orders, directives and policies. Essential Duties - Knowledge - Skills - Abilities Process, route and assist applicants with the building permits. This includes assisting customers with creating accounts for, and submitting permit applications through, the City's online permitting platform - Cityworks. Keep accurate, confidential records on computer as well as paper. Process citizen inquiries and concerns regarding property maintenance and building permits, as well as planning and zoning related cases and complaints. Learn and retain information for department practices including but not limited to building permit information and direction of inquiries to the appropriate person/department. Assist the Housing Permit Specialist with administrative duties as needed. This includes, but is not limited to generating and processing monthly renewal statements and scheduling inspectors for team members. Other duties as assigned. Knowledge of office equipment including phone, copier and printer. Software experience (Microsoft office programs) Skills to prioritize and multitask. Capability to work with minimal supervision. Ability to handle dissatisfied customers in person, by telephone or email. Working Conditions & Physical Requirements Office work only. Good working conditions with almost complete absence of physically demanding, unpleasant, strenuous, and/or hazardous elements. While preforming the duties of this job, the employee is regularly required to type, file, or lift office supplies up to 20 pounds. The employee is frequently required to sit, stand, talk, and hear. Use of Technology & Equipment Position has daily use of computers, the Internet, Smartphones, etc. to create databases, spreadsheets, or reports. Position designs and creates customized reports, presentations, and/or documents using advances software skills. Contact & Supervision Position involves frequent internal and external contact, but generally on routine matters such as furnishing or obtaining information. This position is not responsible for the supervision of other employees. This position works under the supervision of the Chief Building Official. The City of Morgantown is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status. Requirements: Minimum Requirements Education: High school graduate or equivalent. Experience: 3-5 years of relevant experience. Preferred Qualifications Business degree, some college or trade school. Ability to read and understand maps and construction documents.
    $20.1 hourly 6d ago
  • CW Wealth Administrative Assistant

    TIAA

    Secretary job in Morgantown, WV

    This is a Non-Employee Contingent Worker Role providing services for TIAA's family of companies and will be employed by TIAA's preferred 3rd Party Supplier. As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to achieving excellent results. This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting. The anticipated term of this engagement will be 12 months. This term could be extended based on company business needs. CW-Administrative Assistant III The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job is meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts. Key Responsibilities and Duties * Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. * Provides support for daily Executive operations including meeting arrangements, travel and expenses. * Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. * Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. * Maintains Executive calendars, contact lists and provides ad-hoc support as needed. Educational Requirements * High School Preferred Work Experience * No Experience Required; 2+ Years Preferred Physical Requirements * Physical Requirements: Sedentary Work Career Level 3IC Start Date: 19-Dec-2025 End Date: 31-Dec-2026 Travel Required: No Anticipated Posting End Date: 2026-01-16 Base Pay Range: $27.08/hr - $51.92/hr Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. _____________________________________________________________________________________________________ Equal Opportunity We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status. Our full EEO & Non-Discrimination statement is on our careers home page, and you can read more about your rights and view government notices here. Accessibility Support TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: Phone: ************** Email: accessibility.support@tiaa.org Drug and Smoking Policy TIAA maintains a drug-free and smoke/free workplace. Privacy Notices For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here. For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here. For Applicants of TIAA Global Capabilities, click here. For Applicants of Nuveen residing in Europe and APAC, please click here.
    $25k-35k yearly est. Auto-Apply 6d ago
  • CW Wealth Administrative Assistant

    Nuveen Investments 4.9company rating

    Secretary job in Morgantown, WV

    This is a Non-Employee Contingent Worker Role providing services for TIAA's family of companies and will be employed by TIAA's preferred 3rd Party Supplier. As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to achieving excellent results. This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting. The anticipated term of this engagement will be 12 months. This term could be extended based on company business needs. **CW-Administrative Assistant III** The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job is meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts. **Key Responsibilities and Duties** + Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. + Provides support for daily Executive operations including meeting arrangements, travel and expenses. + Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. + Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. + Maintains Executive calendars, contact lists and provides ad-hoc support as needed. **Educational Requirements** + High School Preferred **Work Experience** + No Experience Required; 2+ Years Preferred **Physical Requirements** + Physical Requirements: Sedentary Work **Career Level** 3IC Start Date: 19-Dec-2025 End Date: 31-Dec-2026 Travel Required: No **Anticipated Posting End Date:** 2026-01-23 Base Pay Range: $27.08/hr - $51.92/hr Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. _____________________________________________________________________________________________________ **Equal Opportunity** We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status. Our full EEO & Non-Discrimination statement is on our careers home page (************************** , and you can read more about your rights and view government notices here (******************************************* . **Accessibility Support** TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: Phone: ************** Email: accessibility.support@tiaa.org **Drug and Smoking Policy** TIAA maintains a drug-free and smoke/free workplace. **Privacy Notices** For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (************************************************ . For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (*************************************************** . For Applicants of TIAA Global Capabilities, click here (************************************************************************************ . For Applicants of Nuveen residing in Europe and APAC, please click here (************************************************* . TIAA started out over 100 years ago to help ensure teachers could retire with dignity. Today, many people who work at not-for-profits rely on our wide range of financial products and services to support and strengthen their financial well-being. **Privacy Notices** + For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (************************************************ . + For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (*************************************************** . + For Applicants of TIAA Global Capabilities, click here (************************************************************************************ . + For Applicants of Nuveen residing in Europe and APAC, please click here (************************************************* . **Nondiscrimination & Equal Opportunity Employment** TIAA is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace. EEO is the Law (https://assets.phenompeople.com/CareerConnectResources/TIAAGLOBAL/documents/22-088\_EEOC\_KnowYourRights-***********88.pdf) Pay Transparency Philadelphia Ban the Box (https://www.phila.gov/media/20**********47/Fair-Chance-Hiring-law-poster.pdf)
    $29k-39k yearly est. 6d ago
  • Administrative Assistant

    City Garden Waldorf School 3.8company rating

    Secretary job in Morgantown, WV

    Requirements Minimum Requirements Education: High school graduate or equivalent. Experience: 3-5 years of relevant experience. Preferred Qualifications Business degree, some college or trade school. Ability to read and understand maps and construction documents.
    $25k-33k yearly est. 8d ago
  • Substitute Secretary - TCS - FY26-S-010

    West Virginia K-12 Jobs

    Secretary job in Grafton, WV

    Secretarial/Clerical/Substitute Secretary County: Taylor County Schools TAYLOR COUNTY BOARD OF EDUCATION VACANCY JOB TITLE: Substitute Secretary SALARY: Salary based on experience and education level per TCBOE salary schedule plus competitive benefits package equal to approximately 35% of direct compensation. Pay scale can be found at the following link: ************************************************************************************************************************ QUALIFICATIONS: High School Diploma or GED A passing score on the WV Competency Test for secretaries. A passing score on the WV competency Test for accountants is preferred. General Responsibilities: Proficiency in computer skills using both hardware and software Proficiency with computer skills in word processing, spreadsheet, database, and graphics Deal with difficult situations and persons Such successful experience and training deemed necessary for the performance of assigned duties Experience with administration, WVEIS software, and word processing skills required Experience with the West virginia Education Information System (WVEIS) Perform other duties requested by the Office Administration Additional information concerning the above listed position can be obtained from the Superintendent's Office. Deadline for receipt of those interested in posted vacancy is 3:00 p.m. of the fifth (5th) work day. As required by Federal law and regulations, the Taylor County Board of Education does not discriminate on the basis of gender, race, color, religion, socioeconomic status, genetic information or national origin in its educational programs and activities or employment. Furthermore, the Taylor County Board of Education has a “no tolerance” policy for harassment of any kind, issues related to discrimination or harassment must be reported to the Title IX County Coordinator, 71 Utt Drive, Grafton, WV 26354 or call ************.
    $19k-26k yearly est. 60d+ ago
  • Administrative Specialist (Staunton Clinic)

    Hospital & Other Career

    Secretary job in Sewickley, PA

    Department: Staunton Clinic Work Hours: Full Time Daylight Basic Function: The primary function of this position is to provide administrative support to the Staunton Clinic departments, including but not limited to staff and facility insurance credentialing ,capital planning and budgeting, attendance tracking and payroll duties, maintain confidential employee files, and clerical support requiring the processing of highly sensitive documents and coordination of strategic projects. Qualifications: Required: High school diploma or GED equivalent is required. Excellent verbal and written communication skills are required. Advanced knowledge of various software packages, including Microsoft Word and Excel are required. Successful completion of applicable clearances as outlined in Human Resources policy HR-106 within 90 days of commencing employment. Preferred: An Associate degree in Business or a related field is preferred. A minimum of two years experience working in a health care setting is preferred.
    $29k-47k yearly est. 19d ago
  • Mortgage Administrative Assistant - Oakland, MD (In Office)

    Middletown Valley Bank 3.2company rating

    Secretary job in Oakland, MD

    Functional Title: Mortgage Administrative Assistant Reports to: EVP - Mortgage Market Leader Grade: 4 FLSA: Non-Exempt MVB Home Loans, previously Mlend, is a growing organization, and we are looking for people who believe in providing an Absolutely Exceptional Experience to our customers, communities, and fellow team members. Become a part of our team and join a company with a professional and positive work environment, caring culture, great benefits and rewarding work opportunities. General Summary The Mortgage Administrative Assistant provides essential administrative and client service support to the Residential Mortgage Lending team. This role is ideal for someone with strong organizational skills, computer proficiency, and a desire to learn and grow within a professional financial services environment - while helping deliver an exceptional client experience every step of the way. Primary Duties and Responsibilities Maintains positive and productive relationships with mortgage bankers, referral partners, and vendors. Assists in follow-up with prospective clients and referral partners. Coordinates and distributes reports, agendas, and minutes for each team meeting. Provides clerical and technical support for the residential mortgage team. Maintains accurate portfolio and pipeline reports. Generates monthly reports for the lending team. Responds to routine inquiries and assists with client service needs. Tracks and collects client financial information. Manages file retention for all mortgage files (originated and non-originated). Gathers post-closing conditions required for purchase. Other Duties and Responsibilities Cooperates with, participates in, and supports the adherence to all internal policies, procedures, and practices in support of risk management and overall safety and soundness and the bank's compliance with all regulatory requirements, e.g. Community Reinvestment Act (CRA), Bank Secrecy Act (BSA), Equal Credit Opportunity Act, etc. Supports and participates in community activities and initiatives. Other duties necessary to meet business objectives. Knowledge, Skills and Abilities Requires a high school diploma or equivalent. 1-2 years of experience in relevant field preferred. Demonstrated excellent organizational skills, attention to detail, and the ability to multitask. Basic understanding of residential loan documents. Ability to operate in a professional office environment while servicing clients in a courteous and professional manner. Strong written, verbal, and interpersonal communication skills are critical. Must be analytical, detail-oriented, and organized. Strong time management skills and task prioritization Proficient with Windows and Microsoft Office Able to work in a team-oriented environment and can work well with team members. Must have outstanding phone etiquette and customer service skills. Aligned with Middletown Valley Bank's Code of Ethics and Values. Work Environment: While performing the duties of this job, the employee is regularly required to stand, walk, see, use hands to type, carry, handle, and feel objects, reach with hands and arms, talk, and hear. The employee must occasionally lift and/or move up to 25 pounds or more. The job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photo copiers, filing cabinets, and fax machines. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. Full Time Benefits: Health, Dental, and Vision Insurance Life Insurance Short-Term & Long-Term Disability 401k Savings Plan Parental Leave Paid Holidays Paid Time Off Professional Development Employee Assistance Program This job description represents a summary of typical functions of the job, not an exhaustive list of all possible responsibilities, tasks, and duties.
    $31k-39k yearly est. 18d ago
  • Administrative Assistant II

    Aqua America, Inc. 4.8company rating

    Secretary job in North Huntingdon, PA

    Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities. Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities. We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint. Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. Are you looking for a fantastic career at Peoples Natural Gas? We have a great opportunity for an Administrative Assistant II! This full-time on-site Administrative Assistant will report to the VP Finance and Gas Segment CEO and support a team of 20 people in a variety of ways. ESSENTIAL DUTIES: * Oversees all aspects of general office coordination. * Maintains calendar of VP, coordinating workflow and meetings * Supports the preparation of expense repots for 5-7 individuals * Files and retrieves organizational documents, records and reports * Signs for UPS/Fed Ex and prepares outgoing packages for shipment * Coordinates and manages office services, e.g. housekeeping, copier maintenance, etc. * Purchases and maintains office supplies and inventory * Process invoices and creates monthly accruals for Accounting * Supports the team in a variety of ways including: * Setting up project numbers at the direction of the Fixed Assets team * Reviewing various sources of data (email, Work orders, etc.) to ensure they agree to ensure data integrity between sources * Prepares and sends supplier letters for PUC licensing and other ad hoc correspondence at the direction of the Rate Teams * Will require working with industry specific software packages * Maintains confidentiality in all aspects of customer and employee information. * Interacts with employees and other departments * Coordination and scheduling of lunches and large meetings (team, rate case training, etc.) * Creates and modifies documents, reports, memos, and letters using Microsoft Applications * Conducts research, compiles data and prepares papers for senior management as requested * Performs other duties as assigned to support the finance group * Supports CFO and team in designing and implementing effective communication an team building activities. QUALIFICATIONS: * High school diploma or equivalent; Associate's degree in business, accounting or related field preferred * 0-2 years of relevant experience KNOWLEDGE, SKILLS AND ABILITIES: * Strong customer service skills * Excellent organizational skills and attention to detail * Proficiency in an array of Microsoft applications-Word' PowerPoint, Excel and Teams * Good writing, analytical and problem-solving skills * Ability to communicate effectively * Ability to operate standard office equipment, * Ability to work well under pressure * Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment. * A team player able to work effectively in a team fostered multi-tasking environment WORKING CONDITIONS/PHYSICAL DEMANDS: * Perform sedentary work- exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Essential Utilities, Inc., is an Equal Opportunity/Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law. Essential Utilities is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (***************. To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to: * Family members cannot result in a supervisor/subordinate reporting relationship * Family members cannot work in the same department.
    $37k-45k yearly est. Auto-Apply 59d ago
  • Receptionist

    Pinnacle Treatment Centers 4.3company rating

    Secretary job in Charleroi, PA

    Receptionist (Part-Time) 24 Hours per week We offer competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth. Pinnacle Treatment Centers is a growing leader in addiction treatment services. We provide care across the nation touching the lives of more than 35,000 patients daily. Our mission is to remove all barriers to recovery and transform individuals, families, and communities with treatment that works. Our employees believe we are creating a better world where lives and communities are made whole again through comprehensive treatment. As a Receptionist, you play a direct role in saving the lives of our patients each day by serving our residents in a safe environment promoting long-term recovery. You will partner with the Executive Director to establish and maintain a therapeutic environment and routine for our residents. Requirements: Minimum high school diploma Associate degree preferred 1-3 years' experience in office setting; experience in medical field a plus. Must have exceptional customer service skills Must have exceptional computer skills Responsibilities: Candidate must be comfortable observing urine samples, test onsite and/or package for laboratory.  Welcomes visitors/patients by greeting them in person or on the telephone, answering or referring inquiries. Responsible for cash collection and daily balancing. Responsible for all clerical functions, including typing, filing, mail/correspondence flow, electronic organization of files, etc. Responsible for daily phone coverage functions. Maintain security by following procedures, monitoring logbook, checking in visitors, etc. Coordinate appointments for clients and staff. Communicate all relevant information to supervisory staff regarding clients and the facility. Manage Accounts Receivable/Accounts payable/deposits. Maintain a safe and clean reception area by complying with procedures, rules, and regulations. Benefits: 18 days PTO (Paid Time Off) 401k with company match Company sponsored ongoing training and certification opportunities. Full comprehensive benefits package including medical, dental, vision, short term disability, long term disability and accident insurance. Substance Use Disorder Treatment and Recovery Loan Repayment Program (STAR LRP) Discounted tuition and scholarships through Capella University Join our team. Join our mission.
    $28k-34k yearly est. 60d+ ago
  • Administrative Assistant

    Ludwig and Company 4.2company rating

    Secretary job in Washington, PA

    Full-time Description Ludwig and Company is a highly respected Property management firm doing business throughout the Midwest. Ludwig and Company is seeking an administrative assistant at our Washington, PA 96 unit apartment community. This is an excellent opportunity to join a well-established local company. The individual will be responsible for assisting the Property Manager with the following: Answering all incoming calls and directed them to the correct personnel. Set appointments for potential clients to view apartments. Organize activities with vendors for tenants. Assist residents with needs. Track monthly calendar Assist manager with any other daily needs as requested. Requirements Requirements 1 year of Customer Service and Sales Experience High School Diploma or Equivalent Valid Driver's License Strong Filing, Computer and organization skills
    $27k-36k yearly est. 2d ago
  • Huc - Unit Clerk - PCU

    Independence Health System Careers 3.7company rating

    Secretary job in Mount Pleasant, PA

    Hours: 5:00 p.m. - 11:00 p.m., 3 days per week The Health Unit Clerk will perform clerical functions related to the admission and discharge of patient and to the organization of the department. Essential Job Functions Regular, consistent, on-site, and timely attendance. Contribute to the delivery of direct and indirect patient care within the parameters established by hospital policy, procedure, protocol and standards of care. Assist in meeting patient care needs as directed. Transcribe and enter physician orders via order entry system. Collect, document and report ongoing patient care data as directed. Appropriately place reports/results on patient records following review by RN. Utilize appropriate etiquette when answering the telephone and intercom; take and relay messages appropriately and timely. Make patient rounds as requested to address patient needs and physical environment. Assist in developing an educational process for the provision and coordination of patient care activities that promote and maintain health, foster self-care and improve outcomes. Obtain resources as needed. Report to the RN/LPN information regarding the patient's readiness to learn. Maintain a collaborative relationship with physicians and other health care providers to achieve desired patient outcomes and assure a continuous flow of patient care. Perform chart management functions. Notify RN promptly of a 'stat' order. Assist in maintaining appropriate staffing levels by identifying and contacting replacement staff as needed. Participate in unit performance improvement activities designed to enhance the quality of patient care and customer service. Assist in data collection process as requested. Recommend modifications for performance improvement. Demonstrate leadership by utilizing the behaviors inherent to the role of the unit clerk. Demonstrate an ability to solve problems utilizing critical thinking skills and seek assistance from immediate supervisor when appropriate. Maintain accountability for actions taken. Effectively function as a resource person. Act as a patient advocate. Perform effectively in the role of preceptor/mentor to new hires and/or students. Assist in maintaining/decreasing organizational/department costs. Assist in the department's compliance with state, JCAHO, OSHA and other regulatory agencies. Assist in continuous survey readiness for inspections and surveys. Adhere to the infection control process, including standard precautions, to reduce the risk of acquiring or transmitting infections. Oversee that sufficient and proper supplies are maintained on an assigned unit. Provide for patient safety in compliance with hospital and nursing department policies. Utilize two forms of patient identification before implementing any form of patient care. Assume appropriate team role during code situations or mock codes. Respond effectively during emergency situations, including internal and external disasters. Assist in maintaining a safe and clean environment for patients, visitors and staff. Other duties as assigned. Required Qualifications High School Diploma, GED or higher level of education. Preferred Qualifications Experience in Healthcare setting and medical terminology. License, Certification & Clearances Act 34-PA Criminal Record Check from the PA State Police system Supervisory Responsibilities This position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the department. Position Type/Expected Hours of Work Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.). Travel may be expected locally between Excela Health locations. LEAN Actively promotes a Lean work culture by performing team member duties to encourage consistent use of LEAN principles and processes, including continually seeking work process improvements. Recognizes the necessity of taking ownership of one's own motivation, morale, performance and professional development. Strives for behavior consistent with being committed to Excela's missions, vision and values. AAP/EEO Excela Health is an Equal Opportunity Employer. It is the policy of Excela Health to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, religion, sex, national origin, age, marital status, non-job related disability, veteran status, or genetic information, or any other protected class. Excela Health will conform to the spirit as well as the letter of all applicable laws and regulations. Ability to perform the Essential Functions listed on the Physical Conditions and ability to perform the Essential Functions on the Working Condition chart below. Work Environment Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Extreme Heat X Extreme Cold X Heights X Confined Spaces X Extreme Noise(>85dB) X Mechanical Hazards X Use of Vibrating Tools X Operates Vehicle (company) X X Operates Heavy Equipment X Use of Lifting/Transfer Devices X Rotates All Shifts X X 8 Hours Shifts X X 10-12 Hours Shifts X X On-Call X Overtime(+8/hrs/shift; 40/hrs/wk) X X Travel Between Sites X X Direct Patient Care X X Respirator Protective Equipment X X Eye Protection X X Head Protection (hard hat) X Hearing Protection X Hand Protection X X Feet, Toe Protection X Body Protection X X Latex Exposure X X Solvent Exposure X Paint (direct use) Exposure X Dust (sanding) Exposure X Ethylene Oxide Exposure X Cytotoxic (Chemo) Exposure X Blood/Body Fluid Exposure X X Chemicals (direct use) Exposure X Mist Exposure X Wax Stripper (direct use) X Non-Ionizing Radiation Exposure X Ionizing Radiation Exposure X Laser Exposure X Physical Demands When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Bending (Stooping) X X Sitting X X Walking X X Climbing Stairs X X Climbing Ladders X Standing X X Kneeling X Squatting (Crouching) X X Twisting/Turning X X Keyboard/Computer Operation X X Gross Grasp X X Fine Finger Manipulation X X Hand/Arm Coordination X X Pushing/Pulling(lbs. of force) X 10# Carry X 5# Transfer/Push/Pull Patients X Seeing Near w/Acuity X X Feeling (Sensation) X X Color Vision X X Hearing Clearly X X Pulling/Pushing Objects Overhead X Reaching Above Shoulder Level X X Reaching Forward X X Lifting Floor to Knuckle ### 10# Lifting Seat Pan to Knuckle ### X Lifting Knuckle to Shoulder ### 10# Lifting Shoulder to Overhead ### X When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.
    $20k-26k yearly est. 11d ago
  • Receptionist

    South Hills Post Acute

    Secretary job in Bethel Park, PA

    Job Description South Hills Post Acute is a 4-star, 160-bed post-acute care facility located at 60 Highland Rd., Bethel Park. We pride ourselves on the longevity of our staff members, our strong clinical and therapy teams, and our fun, family atmosphere. We believe in not only being a bright spot in someone's day, but encourage you to be a star! What we offer: $18-$20/hr. employee appreciation events advancement opportunities every other weekend weeknights as needed Additional information about our facility: bistro available to staff for meals on a bus line T access strong clinical team long-term staff Successful candidates will have the following: Multiline phone experience A welcoming, friendly demeanor Strong organizational skills Ability to assist with AP as needed (training provided) Compassion for a vulnerable population Your day to day: You'll act as gatekeeper for the facility, ensuring a comfortable homelike environment for our residents. You'll answer phones, sign in visitors, screen calls/ visitors for the Administrator, and assist with HR/ Business Office duties as needed. You'll work under supervision of our Business Office Manager to ensure compliance with current state, federal, and local standards. More about us: As a member of the PACS network, you'll be part of America's fastest-growing network of post-acute care facilities. We pride ourselves on redefining healthcare through love, excellence, trust, accountability, mutual respect, and fun. Dream of pursuing a degree or specialty? We want to hear about it! Be sure to share your goals with us as we value helping our staff members grow. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status. Job Posted by ApplicantPro
    $18-20 hourly 25d ago
  • Graduate Admissions and Administrative Coordinator For Certificate in Addiction Counseling Program

    West Virginia Wesleyan College 4.0company rating

    Secretary job in Buckhannon, WV

    Graduate Admissions and Administrative Coordinator Certificate in Addiction Counseling Program West Virginia Wesleyan College invites applications for the position of Graduate Admissions and Recruitment Coordinator for the Certificate in Addiction Counseling (CAC) program within the Counseling Department. This one-year, grant-funded position will lead outreach, recruitment, and admissions efforts to expand access to graduate training in addiction counseling and strengthen the behavioral health workforce in West Virginia and surrounding regions. The ideal candidate will demonstrate strong interpersonal and organizational skills, experience in admissions or student affairs, and enthusiasm for supporting graduate students preparing to serve in addiction and recovery-focused counseling roles. A bachelor's degree is required; a master's degree in counseling, higher education administration, or a related field is preferred. Primary Responsibilities * Coordinate all recruitment and admissions activities for the Certificate in Addiction Counseling (CAC) program. * Develop and implement recruitment strategies, including outreach to colleges, community agencies, and workforce partners. * Respond to inquiries and provide individualized admissions guidance to prospective students. * Manage application and enrollment processes, including recordkeeping, data tracking, and communication flow. * Organize informational sessions, virtual open houses, and promotional materials in collaboration with the Counseling Department. * Maintain ongoing contact with admitted students to support onboarding and retention. * Assist with data collection and reporting for the College and for grant compliance.• Support the Counseling Department in related administrative functions, including communication with faculty, site supervisors, and student services offices. * Additional duties and responsibilities as assigned. This is a full-time, 12-month, grant-funded position housed in the Counseling Department at West Virginia Wesleyan College. Continuation beyond one year is dependent on the availability of future funding. Salary is competitive and commensurate with experience. Founded in 1890, West Virginia Wesleyan College is located in Buckhannon, WV-one of the "100 Best Small Towns in America." The College's mission emphasizes intellectual and personal growth, human dignity, and social responsibility through a curriculum grounded in liberal learning and community engagement. Application Process: Review of applications will begin immediately and continue until the position is filled. To apply, send a single PDF containing: * A letter of interest describing relevant qualifications and experience in recruitment or admissions * Current résumé or curriculum vitae * Contact information for three professional references Submit materials electronically to Dr. Lynn M. Linder, Provost and Executive Vice President, at ************************. The selected candidate will be required to complete a background check before final appointment. West Virginia Wesleyan College does not discriminate on the basis of race, sex, color, national or ethnic origin, creed, ancestry, marital/family status, veteran status, sexual orientation, gender, gender identity, gender expression, pregnancy, religion, age, disability or blindness, or any other characteristic protected by local, state or federal law , to include Title VI, Title VII, Title IX, Section 504, and the Age Discrimination Act, in the administration of its admission policies, scholarship and loan programs, educational programs, employment, athletic programs, co-curricular activities, or other College administered programs. WVWC's nondiscrimination polices may be accessed at ******************************* For inquiries about the application of these laws in WVWC's programs activities or to file a report, contact the Title IX Coordinator at **************** or ************.
    $30k-38k yearly est. Easy Apply 4d ago
  • Receptionist

    Peters Township Post Acute

    Secretary job in Canonsburg, PA

    Job Description Peters Township Post Acute is a 140-bed facility located at 113 W. McMurray Rd., Canonsburg. Here, "We Make People Better". We make our patients better with the expert care of our tenured clinical and rehab teams. We make our facility better through our exceptional housekeeping and maintenance departments. We make our staff better by showing our appreciation with: $15/hr. PTO for your birthday multiple healthcare plans to fit your budget free telehealth visits HSA & FSA available 401k w/ match Additional information about our facility: under new management strong clinical team tenured clinical team Successful candidates will have the following: At least 18 years of age Compassion for a vulnerable population Ability to operate a multiline phone system Willingness to act as gatekeeper Friendly demeanor Your day to day: You'll provide assistance in caring for our residents by acting as gatekeeper, ensuring that visitors are properly signed in. You'll answer phones, assist with AP, and assist with other tasks as needed. You'll work under supervision of our BOM to ensure compliance with current state, federal, and local standards. More about us: As a member of the PACS network, you'll be part of America's fastest-growing network of post-acute care facilities. We pride ourselves on redefining healthcare through love, excellence, trust, accountability, mutual respect, and fun. Dream of pursuing a degree or specialty? We want to hear about it! Be sure to share your goals with us as we value helping our staff members grow. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status. Job Posted by ApplicantPro
    $15 hourly 5d ago
  • receptionist

    PACS

    Secretary job in Peters, PA

    General Purpose The primary purpose of your job position is to attend to and greet visitors and answer telephone. It is limited to clerical duties only and located and limited to the Reception/Administrative area. *This position has no clinical involvement/duties of any kind* Essential Duties * Provide general administrative and clerical support. * Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor. * Answer telephone calls and take messages or forward calls. * Check visitors in and direct or escort them to specific destinations; * Inform other employees of visitors' arrivals and cancellations. * Maintain visitor sign- in log. * Handle incoming and outgoing mail * Schedule appointments and maintain meeting room bookings. * Maintain and tidy the reception area. * Perform other duties as assigned. * Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator. * Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information. Supervisory Requirements This position has no supervisor responsibilities Qualification Education and/or Experience Must possess, as a minimum, a high school diploma or GED. Previous administrative or receptionist experience preferred. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations To perform this job successfully, an individual must have basic knowledge of Microsoft Suite products, clerical functions and multiline phone system. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desktop or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand, walk, and talk, read or hear. Frequent use of all office-related equipment to include; copier/scanner/fax, telephone, and calculator. No travel required Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is typically low to moderate. Additional Information Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.
    $24k-31k yearly est. Auto-Apply 16d ago
  • Administrative Support Specialist (Part-time) Uniontown, PA.

    Goodwill of Southwestern Pennsylvania 4.0company rating

    Secretary job in Uniontown, PA

    Goodwill of Southwestern Pennsylvania and North Central West Virginia is a nonprofit organization that funds job training, education, and other community programs by selling donated clothing and household items in Goodwill stores and online. We offer life changing work on a mission-minded team. We are 1,000 working as one, and each of us is essential to helping our community thrive. For three years running, Goodwill has been named to Forbes' list of America's “Most Inspiring Companies”. We offer a wide range of career opportunities from entry-level to management in retail, human services, and administrative fields. Learn more about working at Goodwill. You can help. We can show you how. Job Description The Administrative Support Specialist will provide administrative support and customer service by conducting research, handling information requests, data entry, and performing clerical functions such as preparing correspondence, receiving visitors, and scheduling or conducting meetings and other events for the department. This position will setup and manage filing systems, maintain records, review incoming memos, submissions, and reports, and assist in research, special projects, and with coordinating activities for participants. The Administrative Support Specialist will maintain a professional office environment and promote the policies and standards of Goodwill SWPA, the business unit, and training site. Duties include but are not limited to: Greet and screen incoming visitors in a professional manner, including answering phone calls and directing calls to appropriate parties or taking messages. Prepare correspondence, memos, presentations, invoices, and other documents using word processing, spreadsheet, database, presentation, and other related software. Perform general office duties, such as making copies, maintaining records and inventory of supplies, data entry, maintaining calendars, and performing basic bookkeeping work. Open, sort, and distribute incoming correspondence including mail, faxes, and email. Set up and manage paper or electronic filing systems, record information, update paperwork, maintain documents such as attendance records, and prepare bank deposits and required documents. Communicate confidential information according to law, policy, and industry best practices and correctly complete and submit all required and requested program information. Follow guidelines for all applicable entities such as Department of Public Welfare, Department of Labor, PA Department of Education, and best practices related to Generally Accepted Accounting Principles (GAAP). External Hiring Range: $14.00/hour Schedule: Monday, Tuesday, and Fridays (8:00 a.m. - 4:00 p.m.). Schedule can vary depending on department needs. Travel Required: Yes, some travel may be required. Qualifications High school diploma or equivalent AND 4 years of experience OR Associate degree AND 2 years of experience OR Bachelor's degree AND No experience. Required Experience : must be in clerical/administrative support. Required Degrees : Associate and bachelor's degrees must be in Business, Management, Education, Training, or related field REQUIRED CLEARANCES, LICENSES, AND CERTIFICATIONS: Candidates are expected to provide current valid clearances (Child Abuse Clearance, FBI Fingerprints Clearance, and PATCH) prior to first day of employment. Must have a valid driver's license and reliable transportation. Additional Information To apply to this position, copy & paste this link into your address bar: **********************
    $14 hourly 60d+ ago
  • Administrative Assistant, Student Services

    Pierpont Community & Technical College 3.6company rating

    Secretary job in Fairmont, WV

    JOB TITLE: Administrative Assistant, Student Services REPORTS TO: AVP Student Services FLSA Status: Exempt Employee Category: Nonclassified _____________________________________________________________________________________ GENERAL JOB SUMMARY: The Administrative Assistant provides high-level administrative assistance to the AVP, Student Services and supports the general administrative functions of a wide variety of administrative units. The Administrative Assistant is responsible for assisting the Associate Vice President, and other administrative members of the Student Services area performing varied routine to complex administrative tasks and relieving the administrator of a variety of administrative details. Job responsibilities provide support-type services to increase the capacity of the AVP or others to carry out responsibilities. Work is supervised and performed using self-initiative without detailed instruction. Problems and decisions faced in this position may involve non-routine situations within established protocol, guidelines, and/or policies. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides a broad range of administrative support functions for management which include coordinating office communications, tracking budgets, purchasing, scheduling, workflow, and processing of office forms. Coordinates, maintains, and creates various events, schedules, and calendars. Makes travel arrangements and coordinates large group meetings. Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates written and oral information to College personnel, the public, and other internal and external customers. Responds to inquiries. Coordinates facilities requests and organizational needs; conducts research and analytical activities involving the gathering of background material and data in support of projects. Participates in developing and monitoring budgets, grants, initiatives, and other grant funding sources as assigned. Analyzes financial constraints and timelines, prepares and analyzes financial reports, and prepares requests for contingency fund transfers. Purchases and initiates payments for office supplies, equipment, and services. Compiles, composes, edits, produces, and distributes a variety of documents including, but not limited to, detailed memos, e-mails, correspondence, reports, speeches presentations and other communications as needed. Handles or assists with financial transactions and control procedures. Processes expenditures, purchases, budget transfers and other actions. Develops and analyzes financial reports and maintains selected fiscal records. Prepares travel authorizations, employment paperwork, pay-related documents, and/or other related items. Participates in processes related to transcripts, including but not limited to the downloading from source, opening, verifying and inputting into the Banner database Assists with orientation, registration, and other college events as needed Serves as a liaison to or represents the administrator in dealings with both internal and external customers and organizations. Maintains confidential files and records for assigned area of responsibility. Strictly adheres to Family Education Rights and Privacy Act (FERPA) standards Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There may be other duties as assigned. MINIMUM QUALIFICATIONS: Knowledge of: Applicable Federal, State, and Local laws, rules, regulations, codes, and guidelines; Office management practices and standard operating procedures; Recordkeeping and filing practices and procedures; Customer service principles; Budgeting principles and practices . Ability to: Present materials to groups and individuals; Work with diverse academic, cultural and ethnic backgrounds of community college students, staff and other stakeholders; Work independently; Effectively communicate both in writing and verbally; Handle sensitive and confidential matters and situations; Understand and follow broad and complex instructions. EDUCATION AND EXPERIENCE: Associates degree in Office Administration, or a field directly related to the area of assignment, with 2 -4 years of directly related work experience in support of an administrator or work unit. An equivalent combination of education and experience is acceptable. PHYSICAL REQUIREMENTS: Conditions are those of a typical office environment, requiring frequent oral communication with students and colleagues, the ability to enter data and written communications in electronic format in a timely manner, and sufficient mobility to be present and address students, their parents, and fellow professionals at appropriate college and regional functions. Moderate physical activity. Requires handling of average-weight objects up to 15 pounds; standing, sitting and/or walking for brief to long periods DISCLAIMER : This description does not state or imply that the duties listed are the only duties to be performed by the position incumbent. Employees are required to follow job-related instructions and perform other job-related activities assigned by their supervisor. Most requirements are subject to possible modification in order to provide a reasonable accommodation to individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, students, other employees, or the general public.
    $33k-40k yearly est. 13d ago

Learn more about secretary jobs

How much does a secretary earn in Morgantown, WV?

The average secretary in Morgantown, WV earns between $20,000 and $46,000 annually. This compares to the national average secretary range of $26,000 to $51,000.

Average secretary salary in Morgantown, WV

$31,000
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