Secretary jobs in Mountain View, CA

San Jose, CA - On-site Direct Hire $95,000 - $112,000 Our client-a prestigious, long-standing law firm with over 50 years of excellence-is seeking a Litigation Secretary for a direct-hire opportunity. In this highly visible role, you'll serve as a key support partner to two senior partners and two associates, gaining hands-on experience with complex, engaging litigation matters. This is a chance to join a firm known for its collaborative culture and commitment to professional growth. You'll enjoy exceptional benefits, clear paths for career advancement, and the stability that comes with joining one of the region's most respected legal teams. Responsibilities: Document management by copying, reviewing incoming mail or email, scanning, and e-filing documents, and consistently maintaining the partner's files (both physical and electronic files) Provide back-up support to other partners or team members as necessary, demonstrating flexibility and adaptability Analyze, compose, and prepare correspondence that is frequently confidential in nature requiring a keen attention to detail, discretion, and a thorough understanding of both the context and content Meticulously manage and prioritize an exceptionally active calendar of appointments/events Take the initiative to ensure the partner is prepared for their day (high-priority tasks, scheduled meetings, travel, etc.) Arrange travel plans providing detailed itineraries, and agendas as needed Qualifications: Proficient at e-filing and knowledgeable of Federal and State court rules 5+ years of recent legal administrative experience Litigation experience is required Tech-savvy (Office 365 & Adobe applications) Bachelor's degree (preferred) Comfortable working in a fast-paced environment Proactive and forward-thinking If this opportunity piques your interest, submit your resume and we'll dive into the details with you! Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry. We Offer: Excellent opportunity to work for an outstanding, large, and growing company! Awesome Benefits! Excellent salary! Medical Insurance 401K “Best of Staffing Award” Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America. “Top Performer Award” Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients' satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more. Member American Staffing Association Since 1991.

Administrative Assistant to Property Manager Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships. The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members. This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position. Responsibilities include, but are not limited to: Perform general administrative tasks, coordinating meetings and light domestic travel. Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi) Review AR reports and post charges as assigned Assist Property Managers with maintenance and repair proposals Prepare effective emails and letters to vendors and tenants Provide additional daily support to Property Managers as needed Other administrative and light accounting duties as assigned Required skills and qualifications Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems Experience with Yardi Systems, Slack, Zoom, and Asana Familiarity with data entry Ability to maintain confidentiality of company information Excellent written and verbal communication skills Strong time-management and multitasking abilities Attention to detail and a self-starter Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs Workplace & Compensation Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Based on experience -$60,000.00- $70,000.00/year plus benefits

Job title: Receptionist Pay ranges: $18.00 to $21.00/hr Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract) Working Hours: 9:00AM to 5:30PM (8-hour shift) Responsibilities: ・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed. ・Greet employees and visitors. ・Answer and direct phone calls promptly and professionally. ・Receive and distribute mail and packages and support outgoing mail and shipping packages. ・Support employee general requests on office admin ticketing system. ・Greet new hires for onboarding/and assist HR with offboarding as needed. ・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed. ・Assist in planning and coordinating company events and meetings. ・Assist with menu selection for office catered lunches and onsite cater coordination. ・Other office admin responsibilities as assigned. Qualifications ・2+ years Receptionist Experience ・Excellent customer service skills. ・Professional appearance and demeanor. ・Ability to work independently and collaboratively. ・Proficiency in Microsoft Office365 (Excel, Word, Outlook) ・High School Diploma/Community College

A well-established, mid-sized law firm in San Jose is seeking an experienced Litigation Secretary to join their team! If you have at least 5 years of stable experience supporting multiple litigation attorneys, this could be the perfect opportunity for you to take your career to the next level. In this full-time, on-site position, you'll play a key role in ensuring the smooth operation of the firm's litigation team. With a strong focus on document management, scheduling, and e-filing, this role demands someone with solid organizational skills, attention to detail, and a strong ability to work in a fast-paced, team-oriented environment. 📋 What You'll Be Doing: As a Litigation Secretary, you'll be providing critical administrative support for multiple attorneys working on high-stakes litigation cases. Your day-to-day duties will include: Drafting, formatting, and finalizing legal documents such as correspondence, briefs, pleadings, TOA's (Table of Authorities), TOC's (Table of Contents), and other litigation documents using MS Word Managing attorney calendars, scheduling meetings, depositions, and coordinating all logistics Preparing and submitting e-filings for both Federal and State courts, ensuring adherence to all relevant court rules and deadlines Maintaining and organizing client files, ensuring easy access to critical case documents Processing expense reports, check requests, and other financial documentation Communicating effectively with clients, attorneys, and other stakeholders regarding scheduling and case updates Assisting with the overall organization and flow of the litigation process, managing multiple priorities under tight deadlines Familiarity with utilizing document management systems like NetDocs (helpful, but not required) 🎯 What We're Looking For: A minimum of 5 years of experience as a litigation secretary in a law firm Advanced proficiency in MS Word (creating and editing legal documents like correspondence, briefs, and pleadings) Proficiency with e-filing in both Federal and State courts, including knowledge of court rules Strong organizational and multitasking abilities, able to manage multiple priorities and deadlines Solid experience with maintaining attorney calendars and coordinating meetings and depositions Familiarity with document management systems (NetDocs or similar) Excellent attention to detail, proofreading, and grammar skills Ability to work independently and as part of a team in a fast-paced environment Must have a strong sense of professionalism and confidentiality High School Diploma required (some college or paralegal certification is a plus) All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Title: Administrative Assistant Industry: Professional Services Pay: $80,000 - 90,000 annually + discretionary annual bonus is eligible for medical, dental, vision, and 401(k). About our client: Addison Group is partnering with our client to hire an Administrative Assistant for their San Francisco office. This is a great opportunity to join a collaborative, team-oriented environment where no task is too small, and every contribution is valued. Job Description: The Administrative Assistant will provide professional support to multiple team members and play a key role in ensuring smooth daily operations. This role requires a proactive, highly organized individual who enjoys multitasking, thrives in a fast-paced environment, and brings a positive, can-do attitude to the workplace. Key Responsibilities: Provide day-to-day administrative support for multiple team members Coordinate domestic travel and prepare itineraries Manage calendars, schedule meetings, and organize logistics Prepare and process expense reports and reimbursements Maintain office supplies, groceries, and common areas Greet and assist office visitors and clients Support meeting and event setup, both digital and in-person Assist with ad-hoc administrative tasks and special projects Qualifications: 3+ years of administrative experience preferred Bachelor's degree preferred Proficiency in Outlook and Microsoft Office Suite Strong organizational skills with excellent attention to detail Clear written and verbal communication abilities Positive, professional, and solution-oriented mindset Additional Details: Schedule: In-office Monday-Friday, with every other Friday remote Office size: 15 team members in San Francisco office Reporting to: Executive Assistant and leadership team Interview process: 3 stages, starting late September through October, with a target hire date in November Perks: Collaborative, team-oriented office environment Opportunity to take on a wide variety of tasks and projects Chance to work closely with both leadership and junior team members A culture that values positivity, teamwork, and “no task is too small” mindset

Office Administrator - Bay Area Window Pros (Burlingame, CA) Join a growing, family-run company that's transforming homes across the Bay Area. Bay Area Window Pros has completed over 10,000 window and door projects with a reputation built on craftsmanship, integrity, and care. We're looking for an Office Administrator who thrives in a fast-paced, detail-oriented environment and enjoys being the organizational backbone of a small but mighty team. What You'll Do Coordinate scheduling for sales appointments, installations, and service calls. Manage customer communications via phone, email, and CRM. Support the sales and operations team with documentation, permits, and follow-up. Maintain organized digital and paper files for quotes, invoices, and work orders. Assist leadership with administrative tasks, reporting, and process improvements. Who You Are Highly organized, personable, and proactive. Experienced in administrative support or customer service (preferably in construction, trades, or home improvement). Comfortable using office tools (Google Workspace, QuickBooks, CRMs, etc.). Excellent written and verbal communication skills. A team player who can multitask and keep things moving efficiently. What We Offer Competitive hourly pay (based on experience). A collaborative team that values initiative and accountability. Room for growth within a company that's modernizing operations and expanding its reach. On-site role based in Burlingame, with business hours Monday-Friday. 📩 Interested? Apply directly on LinkedIn or send your resume to **************************** with the subject line “Office Admin Application - [Your Name]”. We'd love to meet you and see how you can help us continue building a company we're proud of.

Schmid & Voiles, the dedicated law firm for the Cooperative of American Physicians, Inc. seeks a Legal Secretary to perform diverse secretarial duties in support of the Legal Department, in Walnut Creek. Our dedicated employees are the essential element to CAP's success. CAP's team of well-trained professionals with a commitment to excellence has helped deliver to our member physicians an unparalleled quality of products and services. Our corporate culture and collegial collaboration of minds and efforts is unmatched. Essential Duties and Responsibilities: Maintain attorney(s) calendar book and tickler system Schedule meetings with clients, experts, attorneys and co-counsel and schedule court appearances Review and re-index mail in OnBase for review and action by attorney and calendaring of same Compose correspondence and memos to request or provide information Contact clients to obtain desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial and trial documents for filing with court Schedule, calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc. Assist and provide back up for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects Education and/or Experience: High school diploma or GED 7 years of defense trial, litigation experience in a similar industry 3 years recent California Civil litigation experience Trial preparation experience a must Other Skills and Abilities: Good organization and communication skills Thorough knowledge of court procedures Strong initiative and ability to work independently Computer literate -proficient in MS Word; knowledge of case management software; type 70+ wpm

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

Admin Assistant Schedule: Sunday - Thursday | 6:00pm - 4:00am, training at 3pm for the first 3 months Pay Rate: $25.00 /hourly The Administrative Assistant supports daily office operations. The role ensures the smooth functioning of administrative tasks, supports various departments (operations, sales, logistics), and maintains organized office procedures. This is a full-time, onsite position. Key Responsibilities Answer and direct phone calls, greet visitors and vendors, handle incoming and outgoing correspondence (phone, email, mail) Maintain filing systems (physical and electronic), ensure document organization and archiving Manage office supplies: monitor stock levels, place orders, and maintain inventory Coordinate scheduling: meetings, deliveries, vendor appointments, and facility logistics Assist with data entry, record-keeping, and database maintenance (e.g., vendor info, shipping/receiving logs, inventory or delivery tracking) Prepare and distribute internal and external communications: memos, emails, reports, invoices or purchase orders as needed Provide clerical support to multiple departments (operations, logistics, sales, administration) including special projects and ad-hoc tasks Support bookkeeping functions (e.g., basic AP/AR support, invoices, expense reports, receipts) if needed Assist with coordination between operations, warehouse, and distribution teams (e.g., shipping/receiving, delivery scheduling) Ensure office compliance with company policy and maintain confidentiality of company records Qualifications & Skills High school diploma or GED required; associate's degree or relevant certification preferred Prior experience in an administrative or clerical role (1-3+ years preferred) Strong proficiency in Microsoft Office (Word, Excel, Outlook) - and comfort working with email, spreadsheets, and document management Excellent verbal and written communication skills Strong organizational skills with attention to detail and ability to multitask in a fast-paced environment Reliability, professionalism, and strong work ethic Ability to interact professionally with internal staff, external vendors, and delivery/transportation partners Basic bookkeeping or invoicing experience is a plus (but not required) Dependability and ability to perform clerical duties with minimal supervision, while prioritizing tasks and meeting deadlines

Akkodis is seeking a Adminstrative Assistant for a contract job in San Francisco, CA. 94111. Ideally, looking for someone who can provide various administrative support to the client, which may include: copy, print, mail, hospitality, facilities, and receptionist services. Rate Range: $17/hour -$20/hour on W2; The rate may be negotiable based on experience, education, geographic location, and other factors. Responsibilities: Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule Copy Services includes accurately producing copy, print and scan projects per written instructions Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner Hospitality Services includes coordination and upkeep of client conference rooms, common areas and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed. Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance Facilities Services may include hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns. Required Skills: High School Diploma or GED Minimum of 1 year of work experience in a customer service field Ability to multitask with attention to detail Ability to resolve issues with professionalism and tact Ability to lift or move 40 lbs. or greater Ability to grasp, lift, or carry packages on a standard wheeled cart with a load capacity of 75 lbs. Ability to walk, bend, kneel, stand, or sit for an extended period of time Detail-oriented, ability to lift boxes frequently, accurate data entry, work well independently, and work well with team members. Setting up conference rooms and will be moving furniture; however, the furniture that is on wheels. For other opportunities available at Akkodis, go to *************** If you have questions about the position, please contact Mohammed Irfan Murtuza at ****************************** Equal Opportunity Employer/Veterans/Disabled Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://***************/en/privacy-policy. The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: · The California Fair Chance Act · Los Angeles City Fair Chance Ordinance · Los Angeles County Fair Chance Ordinance for Employers · San Francisco Fair Chance Ordinance

WE'RE HIRING: OFFICE ASSISTANT Are you the organized, detail-loving, people-friendly pro we've been looking for? Our office needs someone who can keep things running smoothly and make every client, visitor, and teammate feel welcome. What You'll Do: Manage files, records & office systems Coordinate meetings, emails & communications Provide top-notch customer service at reception Support data entry, reporting & vendor payments Foster a safe, inclusive, and welcoming office environment You Bring: ✔ 2+ years admin or customer service experience ✔ Excellent organizational & communication skills ✔ Microsoft Office & Teams proficiency ✔ Commitment to equity, diversity & inclusion How We Work We operate with: Integrity, accountability, and transparency. A commitment to anti-racism, diversity, equity, and inclusion. An unwavering stance against antisemitism and all forms of prejudice. How to Apply Apply directly through our JFCS East Bay Career Center:****************************** If applying via an external site (LinkedIn, Indeed, etc.), please upload your cover letter and resume as one document if only one attachment is allowed. Join Us! Help us continue our legacy of compassion, advocacy, and empowerment for East Bay's most vulnerable communities. #NowHiring #EastBayJobs #Office Assistant #SocialWork #AgingServices #HumanServices #NonprofitCareers #JFCS #CommunityImpact #EquityAndInclusion #BayAreaJobs

Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Windows-based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers, and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: MINIMUM REQUIREMENTS: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: High School Diploma 2 years experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile. Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us. We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change. Job Description We are looking to fill multiple positions for Data entry operators in Pittsburg CA. Qualifications 10-Key experience is required. Additional Information in person Interview is acceptable.

Job Title: Litigation Legal Secretary Salary/Payrate: $90-$100K annually Work Environment: Hybrid (3 days a week onsite, Tuesday, Wednesday, Thursday) Hours: 9AM to 5:30PM Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Our client is looking to hire a Litigation Legal Secretary at their offices in San Francisco, CA 94104. This is a full-time role paying an annual base salary of $90K to $100K plus a performance-based bonus and excellent benefits package. Candidates should possess 5+ years of experience working as a Litigation Legal Secretary. Experience with Compulaw and Calendaring would be a plus. The Litigation Legal Secretary provides primary support and general assistance to attorneys and other personnel and strictly adheres to the ethical standards of confidentiality. The Legal Secretary assists attorneys in maximizing their effectiveness and their productivity. The Legal Secretary must have knowledge of office equipment, formatting of all documents, legal procedures, and specialized terminology. The Legal Secretary must also be able to handle the demands and pressures of a fast-paced environment, handle detail-oriented tasks and can handle multiple projects simultaneously. The Legal Secretary must have excellent written and oral communication skills. It is expected that the Legal Secretary will be technically savvy and will pay strong attention to time management. The Legal Secretary always maintains a professional demeanor and appearance and works with clients, co-workers, and others in a cooperative, pleasant, and respectful manner. Required Duties: Completes assignments including drafting, revisions and finalization of correspondence, pleadings (including tables of authorities), court forms, memoranda, and redline comparisons Coordinates and manages conflicts checks, opening new client matters and obtaining conflicts waivers, if necessary Assists attorneys with arranging and preparing for depositions Demonstrates extensive experience with e-filing in administrative, state, and federal courts Files all pleadings with the appropriate courts (electronically or via messenger service). Serves all documents timely. Maintains and organizes physical and electronic attorney files in accordance with firm policies, practices and procedures Follows up to ensure all filings and services are complete. Sends out all correspondence with enclosures timely, creates envelopes and sends out all cc's accurately. Maintains expertise in Word, including general formatting, styles, generation of Tables of Contents and Tables of Authorities. Facilitates completion of document productions and maintains client files Communicates/Interacts with clients, courts, and attorneys effectively and timely Possesses knowledge of Compulaw Manages multiple calendars, appointments, and travel arrangements, as needed Prepares travel/expense reimbursements Responds to attorney requests for objection dates, files dates, etc... Assists others as needed Performs other tasks as requested

SourcePro Search has a fantastic opportunity for an experienced legal secretary with 3+ years of Corporate /Transactional experience in a mid to large sized law firm. This temp to perm role offers an excellent compensation and benefits package as well as a great culture. Degree is required. Responsibilities: • Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support; • Execute legal practice tasks and projects; • Execute administrative functions and facilitate completion of tasks including finance/billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned; • Coordinate and delegate to Firm resources as needed, including DPS, Client Service Center, practice support or similar departments in International offices handling tasks and projects; • Prepare complex legal documents and correspondence; apply subject matter expertise in coordination of legal practice tasks and projects; • Support client billing processes including: appropriate support of time entry protocols, edit and review process of client bills; coordination of expense reporting and promotion of time entry best practices; • Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and • Work overtime as required. Qualifications: • Associate's degree or Bachelor's degree (preferred); • At least 3+ years of corporate/transactional experience (preferred); • Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team; • Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required; • Advanced proficiency in MS Word and document editing/comparison applications; • Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications; • Advanced proficiency in MS Excel and spreadsheet/database applications; • Advanced proficiency in MS PowerPoint and presentation applications; • Advanced knowledge of time keeping, expense processing and legal billing; • Proficiency in document management applications; • Proven ability to effectively coordinate with other firm-wide departments with the necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results; • Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures.****************************

About the job We are seeking a full-time Legal Secretary to join our Walnut Creek, California office. Our California attorneys' primary practice areas are litigation defense, insurance coverage, coverage opinions, coverage analysis, personal injury, and product liability. This position will be a hybrid position in our Walnut Creek, California office. The qualifications and key responsibilities for this position include: The ability to e-file documents in state and federal courts The ability to prepare and revise legal documents Familiarity with legal documents and terminology Knowledge of Word, Office 365, and Net Docs The ability to maintain attorney calendar Excellent typing skills We are looking for a person with: Proven work experience as a legal secretary Integrity and professionalism Superb time management and multi-tasking capabilities Excellent written and verbal communication skills Some featured benefits are: Medical Insurance Vision Insurance Dental Insurance 401(K) Company Match Paid paternity leave Paid maternity leave . About Life at Tressler We are a full-service, modern law firm located in ten cities across the country. We are known for our people-centric approach to business, which includes collaborative teaming, professional development opportunities, flexible schedules and a positive work environment. We have been successful for more than 39 years because of our wonderful team. Tressler has been named to the prestigious U.S. News and Best Lawyers “Best Law Firms” lists for the past five years and we are “Client Recommended” by A.M. Best. We are proud to be a Certified Great Place to Work© in the U.S.A., a ranking based on our employee happiness scores and positive reviews of our management team.

Job Description Responsibilities: Maintain attorney(s) calendar book and tickler system Schedule meetings, experts, attorneys and co-counsel and schedule court appearances Review and re-index mail in OnBase for review and action by attorney and calendaring Compose correspondence and memos to request or provide information Contact clients to obtain desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial and trial documents for filing with court Schedule, calendars and all discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation including correspondence relating to litigation Assist and provide back up for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects Education and/or Experience: High school diploma or GED 7 years of defense trial, litigation experience in a similar industry 3 years recent California Civil litigation experience Trial preparation experiences a must Good organization and communication skills Thorough knowledge of court procedures Strong initiative and ability to work independently Computer literate proficient in MS Word; knowledge of case management software; type 70+ wpm

For over half a decade, Hudson Manpower has been a trusted partner in delivering specialized talent and technology solutions across IT, Energy, and Engineering industries worldwide. We work closely with startups, mid-sized firms, and Fortune 500 clients to support their digital transformation journeys. Our teams are empowered to bring fresh ideas, shape innovative solutions, and drive meaningful impact for our clients. If you're looking to grow in an environment where your expertise is valued and your voice matters, then Hudson Manpower is the place for you. Join us and collaborate with forward thinking professionals who are passionate about building the future of work. For over half a decade, Hudson Manpower has been a trusted partner in delivering specialized talent and technology solutions across IT, Energy, and Engineering industries worldwide. We work closely with startups, mid-sized firms, and Fortune 500 clients to support their digital transformation journeys. Our teams are empowered to bring fresh ideas, shape innovative solutions, and drive meaningful impact for our clients. If you're looking to grow in an environment where your expertise is valued and your voice matters, then Hudson Manpower is the place for you. Join us and collaborate with forward thinking professionals who are passionate about building the future of work. Job requirements Responsibilities: Coordination, meeting logistics, and calendar management Time entry, expense reporting, billing review, and client invoicing Drafting, editing, and proofreading legal documents in English and Spanish Coordinating with internal support teams and external vendors Opening new matters, managing files, and ensuring compliance with firm protocols Acting as a liaison with clients and supporting the attorney's business needs Assisting with presentations, events, and internal projects as needed Skills: 4+ years of legal secretarial or litigation support experience Strong litigation and/or international arbitration background is a plus Fluency in English and Spanish (written and verbal) required Experience supporting senior partners and legal teams Proficient in proofreading, translating, and drafting legal documents High attention to detail, organizational skills, and discretion All done! Your application has been successfully submitted! Other jobs

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week