Secretary jobs in New Braunfels, TX

• Minimum of 2 years of related hospitality or office support experience, preferably in a corporate, hospitality, service-oriented, or customer-centric environment

Ottine Mineral Springs, nestled beside Palmetto State Park, is a historic treasure renowned for its rich legacy and commitment to health and wellness. Our extraordinary waters are rich in natural minerals and have long been known to promote relaxation, reduce stress and support overall well-being. Today, we carry on this tradition by offering a peaceful retreat where guests can experience the rejuvenating power of these waters in a calming setting that only nature can provide. We're looking for a skilled Procurement & Administrative Coordinator to manage purchasing activities and provide general administrative support. Ideal candidates have strong vendor-management experience and can work efficiently in a fast-paced environment. Experience in resorts, hospitality, or property management is a big plus. Responsibilities Source, evaluate, and negotiate with vendors. Create and process purchase orders; track deliveries. Maintain procurement records and analyze spend for cost savings. Coordinate vendor visits, service requests, and scheduling. Support office administration: filing, supplies, scheduling, and invoices. Qualifications 2-4 years of procurement or purchasing experience. Resort or hospitality background a plus. Strong negotiation, communication, and organizational skills. Comfortable managing multiple deadlines and administrative tasks. Ottine Mineral Springs is an equal opportunity employer and values diversity, equity, and inclusion. All employment is decided based on qualifications, merit, and business need. We are committed to fostering the professional growth of our employees by providing opportunities for continuous learning and development. With dedication and demonstrated performance, there is potential for career advancement with our company. COMPENSATION: Based on experience. Ottine Mineral Springs is committed to providing access and reasonable accommodation in its services and employment for individuals with disabilities. To request disability accommodation in the application process or for a specific position, contact Ottine Mineral Springs Human Resources at ******************.

💼 1) $21.50/hr - Front Desk Coordinator - South Mopac ✅ Experience in medical billing & coding is required. ✅ Thrive in a fast-paced environment with ~160 patients daily. ✅ Bubbly, professional, client-facing personality. 🎁 Benefits Upon Permanent Placement: ✨ Medical/dental/vision insurance (after 60 days). ✨ Paid Time Off (PTO) & sick time. 📣 Reliable candidates with medical billing expertise and a friendly personality are encouraged to apply! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A global Japanese company in the San Antonio, TX area is currently seeking a Japanese Bilingual Office Assistant/ Translator candidate. This is a full-time (M-F), 'contract position to start' opportunity. Responsibilities of Japanese Bilingual Office Assistant/ Translator: Administrative support of company-employed Japanese expats and their families. Japanese to English translating in the company meeting. Interpretation between Japanese and English speaking workers on zoom, phone, and in person. Translation of documents, emails and other written work from Japanese to English and English to Japanese. Planning and execution of recruitment, retention, evaluation processes with HR managers. Requirements of Japanese Bilingual Office Assistant/ Translator: Business-level fluency in Japanese and English. Strong verbal, written communication and presentation skills Proficient in MS Office Suite (Word, Excel, PowerPoint). While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 20 pounds, lift in excess of 20 pounds with a lift assist, climb stairs, use hands to handle or feel parts/equipment, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision. Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. Direct applicants only. We do not accept any resumes from any third party organizations or other recruiters. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates

Prestigious commercial real estate investment firm is seeking an Administrative Coordinator to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Administrative Duties: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Tenant Relations Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree in Business Administration preferred. Proficient use of Microsoft Office computer application programs is required.

Decypher is a leading integrator of professional, technology, and management solutions and services. We provide our services globally to Federal, Commercial, Local and State clients. Our employees are our most valuable asset and play an integral role in the success of Decypher and our clients. Working at Decypher is not a job, but a career where your talent and energy is respected, and you can personally make a difference. Decypher invites you to join our professional team. DESCRIPTION Decypher is seeking Administrative Specialist to support JBSA-Fort Sam Houston in San Antonio, TX. The Administrative Specialist provides medical administration services in a wide range of organizational, business and financial operations. This individual will assist senior level management by providing technical expertise and administrative support impacting plans and operations, compliance, risk and quality management, managed care, human resource management, logistics management, patient administration, budgetary and fiscal management, medical manpower, information management, medical readiness, medical facility management, and biometrics. QUALIFICATIONS Education: HS Diploma Experience: A minimum of 3 years of medical administration services is required. Mastery level knowledge of military Medical Services, civilian health care delivery systems, military management health care principles and techniques, TRICARE Managed Health Support contracts and clinical and financial systems, policies, procedures and standards. Must have knowledge of DoD, Air Force, Army or Navy and Accreditation Association of Ambulatory Health Care (AAAHC) standards and privacy and confidentiality requirements (HIPAA). Must have working knowledge of Department of Defense (DoD), Federal, State, non-profit healthcare systems and organizations, to include DoD Tri-Service Military Healthcare Systems, TRICARE purchased care system, Medicare, Medicaid, Veterans Administration (VA), Public Health Department, and Regional and local support services. Knowledge of medical information systems and automated analytical tools and software (clinical and financial models). Expertise in quantitative and quantitative analyses techniques using various military computer systems. Knowledge of Microsoft Office programs, Outlook (e-mail), and Internet familiarity is required. This includes various microcomputer equipment, and be able to input, retrieve and format documentation. Effective communication skills both orally and in writing. Research of operational activities may require coordination with high level officials such as the comptroller, civil engineering, or civilian and federal agencies. Specific military systems include, but are not limited to: The Composite Health Care System (CHCS) MHS GENESIS, AHLTA, ICD programs, government data repositories such as P2R2 Virtual Analyst, M2 Data Mart, Enterprise Data Warehouse (EDW), Population Health Operational Tracking and Optimization System, Defense Medical Logistics Standard Support (DMLSS), Medical Expense and Performance Reporting System, Third Part Collections, Defense Pharmacy System, Radiology and PACS, Automated Business Services System and Commanders Resource Integration System Additional Requirements: US Citizen, Active and Favorable NACI RESPONSIBILITIES Reviews health care delivery plans; identifies market forces, patient and beneficiary demand and other issues impacting MTF capabilities, access and patient care compliance and/or quality of care and services. Projects and studies require analysis of inter-related issues of effectiveness, efficiency, productivity and customer satisfaction during both peacetime and wartime. Researches and analyzes complex health care operations. Prepares presentations, project papers, staff and biometric reports and other medical administrative correspondence; delivers to senior MTF management. Uses business intelligence applications to extract, manipulate, format, and from various Government computer systems. May maintain metadata, or design basic databases. Notifies and directs professional staff and other medical administrative personnel regarding process, policy and requirements. Using analytical skills and tested methodologies, conducts studies in support of various projects, program, processes or initiatives covering all aspects of military health care activities. Projects may be complicated by regulatory requirements, long-range projections and objectives, and/or political and economic uncertainties. Validates and implements MTF policy in support of hospital accreditation program and quality improvement efforts. Assists with the development of financial plans and budgets to execute health care activities and initiatives. Analyzes utilization of funds in collaboration with MTF management. Assists with preparations for facility construction, modification and design activities. Researches requirements to ensure an adequate patient care facility as well as a safe work environment. This job description is not intended to be all inclusive. Therefore, the employee may be requested to perform other reasonable duties as assigned by the immediate supervisor or other management as required. At Decypher we believe that equal opportunity fuels innovation by using the strengths of individual differences. Therefore, we strive to provide a welcoming and inclusive work environment. Decypher is fully committed to a program of equal opportunity for all applicants and employees and will actively carry out all federal and state regulations and executive orders. We apply our equal opportunity policy to all employment decisions.

Job Details San Diego, CA - San Diego, CA Full-Time High School Diploma/GED $24.00 - $28.00 Hourly Less than 10% DaysDescription JOB PURPOSE: Provide administrative support to Endeavors Workforce Wellness Program staff and U.S. Customs and Border Protection (CBP) clients through various administrative functions to include, but not limited to filing and posting required paperwork, assisting with accounting and invoice submissions, scheduling appointments, and meetings, managing calendars, and maintaining organization records. Qualifications ESSENTIAL JOB RESPONSIBILITIES: General Duties Manages daily assignments and ensures deadlines are met and work is completed correctly. Prepares/modifies documents including correspondence, reports, drafts, memos, and emails. Ensures maintenance of office equipment, including computers, copy machines and other equipment as necessary. Respond to INFO emails and requests for information. As requested, track and manage overall expenses in Expense Management systems. Receive, enter, and manage expenses, invoices, receipts, and submissions. Submit completed expense report in system according to deadlines. Perform administrative duties in a timely and accurate manner. Answer phones and take/forward messages. Type, print and proofread documents. Photocopy, scan and fax materials. Distribute general client correspondence. Schedule appointments for clients. Maintain legal records and files for organization. Manage travel. Handle all details associated with travel arrangements including flights, local transportation, and accommodations. Track and submit receipts. Confirm travel related appointments and all other travel details. Correspondence/Presentations Draft and/or compose correspondence and presentations as assigned. Provide presentation support, Excel Spreadsheets, or other presentations. Expense Management Manage credit card and related expenditures, prepare, code, and submit bills, invoices, receipts, and expense reports. Organization of files and records Manages files and makes copies. Ensures documents are filed and maintained on SharePoint. Serves as keeper/tracker of organizations documents. Other Key Duties Organize and maintain documents in a paper or electronic filing system(s); Shipping documents or marketing materials as necessary. Other duties as assigned. Demonstrate Exceptional customer service, in Everything you do, by placing the child, family, Veteran or client first to support our mission to " Empower people to build better lives for themselves, their families, and their communities." Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

For description, visit URL: ********************************** org/careers//#Secretary

D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. Please visit our website at **************** for more information. D.R. Horton, Inc. is currently looking for a Commitment/Policy Typist for their Financial Services Title Department. The right candidate will be responsible for all the general functions related to typing and disbursing the commitments and policies for title insurance. Essential Duties and Responsibilities * Type commitments and policies of title insurance * Demonstrate superior customer service skills in communicating with external customers, if applicable * Organize and prioritize workload according to established goals and timeframes Education and/or Experience Associate's degree (A. A.) from two-year college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience. Come join a winning team with a Fortune 500 company! We are growing fast and are looking for enthusiastic attitudes and team players to join our success. We offer an excellent benefits package including: * Medical, Dental and Vision * 401(K) * Employee Stock Purchase Plan * Flex Spending Accounts * Life & Disability Insurance * Vacation, Sick, Personal Time and Company Holidays * Multiple Voluntary and Company provided Benefits Build YOUR future with D.R. Horton, America's Builder. #WeBuildPeopleToo

Job Descriptions - Human Resources Department Secretary Department/Campus: Campus Reports to: Campus Principal FLSA Status: Nonexempt Pay Grade: Pg-1030 Job Type Full Time Work Hours Normal School hours JOB GOAL Provides administrative/clerical support for the Principal in the areas of payroll, correspondence, report, preparation, inventory management, budget maintenance, public relations, and information dissemination. POSITION QUALIFICATIONS: * High School Diploma or G.E.D. * Minimum of 2 years of experience as a secretary is preferred. DUTIES AND RESPONSIBILITIES: * Maintains confidentiality regarding staff and school related issues. Communicates with other building administrators and staff per principal directive. Coordinates office operations. Resolves most questions and problems, and refers the most complex issues to higher levels. * Receipt, deposit and disburse internal account funds. * Assist in preparing purchase orders for all purchases made through school budgeted funds. * Provides assistance to students, parents, teachers, and visitors. Writes permits for students, orders supplies for classroom teachers. Disseminates and maintains office supplies and materials. * Prepares and submits payment for purchases as required. * Prepares and submits all reports as required. * Assist with payroll as required. * Responsible, at the direction of the Principal, for calling substitute teachers. * Performs the usual office routines and practices associated with a busy, productive and smoothly run office. * Maintain records of both students and staff, as required. * Use effective, positive interpersonal communication skills. * Perform other tasks as assigned. SKILLS AND ABILITIES: * Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district. * Ability to establish and maintain effective working relationships both internal and external to the district. * Ability to organize special programs for assigned campus. * Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone. * Ability to analyze data * Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: * Light Work: may require occasional light lifting. * Position is in office setting and may involve prolonged work at a desk in one location. Revised on 4/30/2015

Administrative Support/School Secretary - ES (High-Needs School) Additional Information: Show/Hide Terms of Employment: 11 months/ 211 days per year. Salary is at the Administrative Support Pay Plan PG 5 on the EISD Compensation Plan. Entry level rate of pay is $18.24/hour with additional consideration based upon directly related experience. Please see attachment below for complete description. Attachment(s): * Secretary ES

. Company Profile: Boutique Law Firm Tenured Team Legal Secretary Role: Provide essential administrative support to the legal team for efficient office operations Accurately transcribe legal documents and materials Manage electronic filing with various courts Organize physical and electronic case files Maintain and update calendars Coordinate appointments and court appearances Collaborate with attorneys and consultants on litigation files Prepare and file legal documents Act as a liaison with clients and court personnel Perform data entry and maintain timekeeping records Legal Secretary Background Profile: Minimum 3 years of litigation secretarial experience Proficiency in Microsoft Word and Outlook Strong organizational and communication skills Knowledge of legal software and case management systems Familiarity with electronic filing procedures and court systems Features and Benefits of Client: Medical, Dental, Vision benefits PTO Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. For verification of job postings, please contact our branch locations.

A prestigious law firm is seeking a skilled Legal Secretary to support a busy legal team in a fast-paced, deadline-driven environment. This is an excellent opportunity to join a professional, team-oriented culture with long-term stability and growth. THIS COMPANY OFFERS… Boutique law firm with a long-standing reputation Professional, team-oriented culture with community involvement Beautiful offices in a central San Antonio location Exposure to influential business and community leaders Competitive compensation and benefits YOUR TYPICAL DAY... Draft, revise, and format legal documents. Manage attorney calendars Prepare and compose client and corporate documents YOU HAVE... Proven experience in a professional legal services environment Advanced Word processing skills Exceptional attention to detail and accuracy in documents Resilience under pressure and ability to juggle multiple priorities Excellent written, verbal, and interpersonal communication skills Ready to take the next step in your career? Contact: Sarah Aragon Direct: 210.807.5608 Email: saragon@deaconrecruting.com

DirectHire Legal Secretary - Boutique National Law Firm (San Antonio) Confidential Search Solutions is representing a boutique national law firm seeking a skilled Legal Secretary. Key Responsibilities: Provide administrative and legal support to attorneys Draft, edit, and format legal documents and correspondence Manage case files, discovery materials, and document organization Schedule hearings, meetings, and attorney calendars Coordinate filings and court submissions Maintain confidentiality and uphold firm standards Qualifications: Previous law firm or legal secretary experience required Strong proofreading, formatting, and organizational skills Proficiency in Microsoft Office and legal document management Excellent communication and multitasking abilities

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

Department: Business Office Reports to: Membership Director and CFO FLSA Status: Part-Time, Non-Exempt (Casual - Up to 16 Hours Per Week) Location: On-Site The Administrative Scanning Specialist is a casual, part-time role responsible for supporting ongoing document imaging projects within the Administrative, Membership, and Finance departments. This position focuses on scanning, indexing, and organizing high-volume documents to maintain accurate and accessible digital records. The role works closely with the Membership Director and the CFO to ensure scanning tasks are prioritized and completed efficiently. Essential Duties and Responsibilities • Perform routine scanning of membership documents, financial paperwork, applications, and archived files. • Prepare physical documents for scanning, including sorting, removing staples, and batching. • Index and label scanned files using established naming conventions and storage structures. • Review scanned documents for accuracy, clarity, and completeness; re-scan items when necessary. • Organize and maintain digital files in alignment with retention schedules and audit requirements. • Provide regular updates on project progress and communicate delays or concerns to leadership. • Retrieve scanned records for audits, reviews, and department requests. • Handle confidential information with discretion and adhere to data security protocols. • Support general administrative tasks assigned. Required Qualifications • High school diploma or equivalent. • Strong attention to detail and accuracy with repetitive tasks. • Experience using scanners, copiers, or digital filing systems. • Reliable, organized, and able to manage time effectively. • Basic proficiency with Microsoft Office and shared drives. Preferred Qualifications • Previous administrative, records management, or office support experience. • Familiarity with document retention or audit documentation processes. Work Hours • Part-time position, not exceeding 16 hours per week. • Schedule may be adjusted based on project needs and supervisor direction. Appearance and Grooming • Follow staff handbook guidelines for workplace appearance and conduct. • Adhere to department-specific uniform requirements; maintain a neat, professional appearance. Language Skills • Speak clearly and concisely to ensure effective communication with staff and Club members. • Demonstrate professionalism and diplomacy when managing demanding situations. Reasoning Abilities • Apply sound judgment to carry out written, verbal, or diagrammed instructions. • Address problems involving multiple variables and interact effectively with diverse personalities. Physical Demands • Routine activities include sitting, standing, walking, kneeling, squatting, bending, pushing, pulling, twisting, reaching, and climbing stairs or ladders. • Must be able to lift and carry up to 50 pounds. Work Environment • Moderate noise levels consistent with hospitality or country club settings. • Primarily office-based, with occasional exposure to cleaning chemicals, equipment, or varying environmental conditions. • Follow all Club safety policies and PPE requirements in operational areas. Limitations and Disclaimer This outlines the general scope and nature of work expected for this role at Westwood Country Club. It is not a comprehensive list of all duties, responsibilities, and skills required. Job requirements may be modified as needed. Reasonable accommodation will be provided for individuals with disabilities. Employees may be assigned additional duties as required. Employment is at-will and may be terminated at any time, with or without cause, in accordance with applicable laws. EEO Statement Westwood Country Club is an equal opportunity employer and welcomes applications from individuals of all backgrounds, regardless of race, color, gender, sexual orientation, disability, or any other protected status. Background Checks & Drug-Free Workplace Employment is contingent upon successful completion of a background check and, if required, a drug screening. Acknowledgment of Employee: I acknowledge that I have received, read, and understand this job description and the expectations outlined herein.

Job Title Secretary, Principal Evaluation Type Paraprofessional Department CCHS Pay Grade P7 FLSA Non-Exempt Date Revised December 2025 Supervisor Principal BASIC FUNCTION & RESPONSIBILITY: Ensure efficient operation of the school administrative office and provide clerical services for school's administrative staff. QUALIFICATIONS: Education/Certification: * High school diploma or GED Special Knowledge/Skills/Abilities: * Proficient keyboarding and file maintenance skills * Ability to use software to develop spreadsheets, databases, and do word processing * Ability to maintain accurate and auditable records * Knowledge of basic accounting principles * Ability to follow verbal and written instructions * Ability to perform a variety of tasks often changing assignment on short notice * Effective organizational, communication, and interpersonal skills Experience: * One (1) to three (3) years of secretarial experience, preferably in a public education environment CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description. Support of Administrative, Fiscal and/or Facilities Functions: Records, Reports, and Correspondence: * Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. * Prepare instructional materials, meeting agendas, and campus communication as requested. * Maintain a daily teacher attendance information and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to the Service Center according to established procedures and deadlines. * Maintain school calendar of events. * Assist with coordination of campus meetings and campus activities * Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures. * Maintain communication with select outside parties on behalf of the department, including suppliers, business contacts, shareholders, etc. * Schedule appointments and maintain the various administrator's calendar. * Set up meetings including reserving the venue and preparing materials. * Make travel arrangements including making hotel reservations and turning in conference registration forms. * Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to various administrators. Reception and Phones: * Schedule meetings and appointments and maintain calendar for principal. * Assist students, teachers, and parents as needed. * Receive incoming calls, take reliable messages, and route to appropriate staff. Accounting and Inventory: * Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. * Maintain inventory of fixed assets, equipment, and supplies. * Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication. * Perform routine bookkeeping tasks, including simple arithmetic operations, for the designated administrator. * Prepare purchase orders and payment authorizations. * Assist with department budgetary matters; developing and maintaining. * Creating spreadsheets and managing databases. Other: * Act as confidential assistant to the administration; perform clerical duties relating to personnel and confidential matters. * Receive, sort, and distribute mail and other documents to department staff. * Receive, store, order, issue supplies and equipment for the department. * Managing fax communications and office equipment. * Managing traditional paper and /or electronic filing systems. * Keep informed of and comply with all state and district policies and regulations concerning primary job functions. * Project a positive image to the school and community. * Maintains personnel records, files, timesheets and leave and payroll. * Notarizes documents for public and employees. * Enters maintenance work orders upon request. * Enters technology work orders. SUPERVISION EXERCISED: Monitor the work of campus secretaries and clerical aides. MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS: * Tools/Equipment Used: Standard office equipment including personal computer and peripherals * Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting * Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching * Lifting: Occasional light lifting and carrying (less than 15 pounds) * Environment: May work prolonged or irregular hours * Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Minimum 2 years of relevant experience in a corporate office environment or related experience in hospitality and/or workplace services delivery desired. Prior experience in reception or office services related background preferred. Service-oriented demeanor. Positive, professional attitude and presence with the ability to provide excellent customer service and interact with many levels both inside and outside of the organization. Ability to maintain poise and professionalism in a fast-paced environment. Flexibility to work different schedules and in conjunction with team members' schedules and the ability to work overtime when needed. Excellent verbal and written communication skills. Ability to work independently and in a team environment. Familiarity with Microsoft Office software, particularly Word, Outlook, and Excel. Performs other duties, tasks, and special projects as required or as assigned by the management team.

DirectHire Legal Secretary - Austin, Texas Confidential Search Solutions is assisting a respected boutique national law firm in Austin in hiring an experienced Legal Secretary to support a busy team of attorneys. Prepare, revise, and finalize legal correspondence, pleadings, and supporting documents Manage workflow for case files, including organizing records and maintaining accurate documentation Coordinate attorney schedules, court dates, and internal meetings Handle e-filing and submission of documents in state and federal courts Maintain regular communication with clients, court personnel, and opposing counsel Provide general administrative support to ensure efficient daily operations Required Qualifications: Prior experience as a Legal Secretary within a law firm setting Strong attention to detail and excellent proofreading skills Ability to prioritize tasks and manage deadlines in a fast-paced environment Proficient in Microsoft Office and legal software applications Professional communication skills and a strong sense of confidentiality