Secretary jobs in New Haven, CT

Confidential Receptionist - Greenwich, CT A small, family-run real estate firm is seeking a Receptionist to serve as the warm and professional first point of contact for visitors and callers. This role is ideal for someone who enjoys working in a quiet, close-knit office environment and takes pride in keeping operations running smoothly. Schedule: 5 days onsite Monday-Friday, 9:00am-5:00pm Compensation: $50-55k Key Responsibilities Greet clients, visitors, and vendors warmly, ensuring a positive first impression. Answer and route incoming phone calls; take accurate messages as needed. Respond to general inquiries about the firm with professionalism and discretion. Maintain a clean, organized, and welcoming reception area. Monitor office supply levels and place replenishment orders. Coordinate light office maintenance requests with vendors or service technicians. Keep common areas (coffee station, printer area, meeting room) tidy, stocked, and guest-ready. About You Comfortable working in a small, quiet, family-run office environment Professional, friendly, and reliable Organized with strong attention to detail Able to juggle simple operational tasks while maintaining a polished front-office presence You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position. **Required Skills:** Administrative Specialist Responsibilities: 1. Provide remote high-volume calendaring, travel, and expense support 2. Provide Administrative services during designated support hours 3. Manage complex calendars for multiple clients 4. Schedule internal and external meetings for multiple clients 5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses 6. Learn and utilize internal and external tools to provide calendar support 7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support 8. Partner with clients and other Administrative Assistants for meeting coordination 9. Provide proactive time management recommendations to clients 10. Coordinate domestic and international travel arrangements via Concur 11. Prepare and submit corporate card expense reports 12. Maintain program scope of support within agreed-upon service level agreements 13. Educate and inform clients on program goals, scope and service level agreements 14. Draft and send communications to clients about transitions or changes in support 15. Provide coverage support for Admin Specialist colleagues 16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing **Minimum Qualifications:** Minimum Qualifications: 17. 3+ years of relevant high-volume coordination experience 18. 3+ years of relevant experience providing administrative support to 2 or more executives 19. 3+ years of relevant experience managing calendars for 2 or more executives 20. Experience prioritizing multiple tasks and activities 21. Experience with Microsoft Office, Google Suite, Concur or similar programs 22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action **Preferred Qualifications:** Preferred Qualifications: 23. Experience supporting 3+ or more executives simultaneously 24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives 25. 3+ years of experience managing expense reports 26. Experience building relationships across a larger company 27. Demonstrated customer focus, preferably in a customer service or front of house environment **Public Compensation:** $31.88/hour to $47.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production. Job Description In this role, he/she will provide clerical, secretarial and administrative support to the Nursing management team. ESSENTIAL FUNCTIONS: Provides support for multiple executive leadership members. Coordinates conferences, travel arrangements and prepares expense reports for reimbursement. Manages calendars, coordinates & schedules a high volume of meetings, conference and appointments Order, stock neatly and maintain appropriated amount of office supplies. Completes specific tasks suitable for the assigned senior leader and divisional nursing leadership Type's correspondence as needed Attends department meeting and record/distribute meeting minutes. Answers and screens telephone calls and refers calls to the appropriate individual and/or takes detailed messages. Creating/revising all departmental memos, letters, documents, reports, policies and procedures, minutes, and all other documents as required. Manage calendar and schedule appointments for department head. Organize and maintains administrative files Execute and appropriately follows-up to various assigned project Performs other related task when assigned and or necessary. Qualifications REQUIREMENTS: High School Diploma or Equivalency required, Bachelor's degree preferred. Minimum of 5 years of Secretarial/Administrative Assistant experience. Hospital experience preferred. Strong research skills to gather pertinent information preferred Auditing paperwork for accuracy, understand auditing process Proficiency in office skills, medical terminology, typing, filing, etc. Must be detailed oriented, able to multitask and work independently. Have excellent communication, organizational, and computer skills. Must have excellent customer service skills, interpersonal skills and ability to remain flexible and adaptable in a fast paced environment. Able to set work pace for maximum efficiency and completion of work deadlines. Able to maintain confidentiality. Creative and innovative. Must be able to work in a fast pace environment. Must be proficient in Microsoft Word, Excel, Access and PowerPoint. Additional Information All your information will be kept confidential according to EEO guidelines.

Are you highly coordinated, detail-oriented, and efficient with your time? Do you want to perform important work that you know makes a noticeable difference? Would you like to grow your career with a team that truly values and respects you? If YES, then Nero Air Conditioning & Heating Inc. invites you to apply to become our full-time Administrative Secretary! Our North Haven, CT office is hiring a go-getter to manage the clerical side of our installation projects. This role involves some billing, marketing, scheduling, and clerical sales support responsibilities. Depending on your experience with these matters, you can earn $54,000 - $80,000/year! We're also offering benefits like: Health insurance A 401(k) plan Paid time off Paid holidays Profit-sharing A company tablet and phone A company truck Supportive management Keep reading to learn how you can make your mark on our dynamic team! QUALIFICATIONS What You Need: Clerical experience Proficiency with computers and office software What Would Be Nice To Have: Experience working in an office Experience updating and managing a database WHAT YOU'LL DO AS OUR ADMINISTRATIVE SECRETARY Work hours are Monday through Friday, 7:00 am to 4:00 pm. You'll play an important part in our office, working closely with the installation and sales teams to keep workdays smooth and efficient. Prioritizing accuracy and timeliness, you'll help coordinate all aspects of our installation projects, including billing, scheduling, and sales appointment setting. You'll also help out with office organization, general marketing, and other clerical tasks, making a substantial impact every single day! A LITTLE ABOUT WHO WE ARE We have been installing and servicing residential and commercial HVAC systems throughout Connecticut since 1988. We provide a range of services to our customers, including heating, air conditioning, indoor air quality, ductless air systems, geothermal heat pumps, commercial refrigeration, and more! Custom ductwork is fabricated in our in-house sheet metal shop by state-licensed fabricators. The air conditioning and heating arena is our business, not a sideline. We strive to bring our clients levels of professionalism and excellence that they haven't previously experienced. This is only possible with an exceptional team of professionals. We are always looking to add top-notch employees who will play a huge role in our success as a company, and we care for their well-being with excellent compensation and a positive work environment. TAKE THE NEXT STEP Can you see yourself fitting in well at our office and thriving as our Administrative Secretary? Apply for this dynamic position by filling out our short initial application today! Must have the ability to pass a background check.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Long Island Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's Long Island's office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment. Key Responsibilities: Prepare and format legal filings, including proofreading, redacting and organizing exhibits. Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures. Open and maintain new client matters, including document organization, indexing, and electronic file management. Conduct research and retrieve court decisions from Westlaw. Prepare correspondence, including cover letters for billing statements. Accurately input billing information into the firm's billing software. Schedule and coordinate conferences, depositions, and maintain attorney calendars. Process and track third party vendor invoices and collaborate closely with the accounting department. Qualifications: Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules. A collaborative attitude and willingness to take on new challenges. Exceptional organizational skills with a proven ability to multitask in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Outlook, Excel). Strong typing skills with meticulous attention to detail. Excellent written and verbal communication skills. Current Notary Public License preferred. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $70,000 - $80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

SourceProSearch is conducting a search for an experienced Litigation Secretary. What You'll Bring: Blacklining and e-file preparation Creating table of contents Experience with motion practice What You'll Do: Proficiency in legal software and Microsoft Office Suite Strong organizational and communication skills Previous experience in litigation support Salary: Up to $95,000 ****************************

Secretarial/Clerical/Secretary - 11 Month Date Available: ASAP Additional Information: Show/Hide School Secretary School Secretary Principal of Swift Middle School Job ID: #2457 Internal Close Date: December 12, 2025 External Close Date: December 30, 2025 Anticipated Start Date: Immediately Required Certifications & Qualifications * High School Diploma/GED * A minimum of two years of successful experience in a related secretarial or office position, or a graduate of a recognized program of secretarial studies preferred Essential Skills, Knowledge Performance Abilities Watertown Public Schools is seeking a motivated and dynamic individual able to perform confidential secretarial and clerical responsibilities necessary for a friendly, efficient and effective school office under the direction of the Building Administrator. * Excellent secretarial & organizational skills * Ability to communicate effectively, both orally and in writing. * Appropriate telephone etiquette * Ability to navigate complex situations in live time and prioritize multiple tasks with efficiency and appropriate levels of independence * Personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations * Ability to follow written and oral instructions using a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of the authority granted by the Principal Essential Performance Responsibilities * Performs a wide variety of complex and diverse clerical duties requiring initiative and sound judgment to ensure seamless and efficient operations * Problem solves with administration and office colleagues to assist with determining potential solutions * Provides high-quality and timely internal and external customer service in a welcoming, professional and supportive manner * Maintains confidentiality of all department information, including records and files * Maintains attendance records for the school utilizing PowerSchool * Collaborates with other secretaries and nursing staff to efficiently conduct the business of the school office * Acts as a receptionist * Receives and distributes mail * Prepares and distributes the daily memo * Maintains the school's records and files * Maintains pupil absentee records and makes telephone calls to parents * Types correspondence, letters, forms and planning placement team minutes * Assembles and complies data, including free/reduced lunches * Operates a variety of office machines * Maintains activity files and records on uses of the building * Schedules student lockers and combinations * May type transcript records * Prepares new student records and withdrawals * Perform miscellaneous duties as directed by the principal or designated supervisor Additional Duties * Perform all other duties that may be assigned by the Building Administrator Terms of Employment * Rate of compensation based on working agreement between the Local #1303-139 of Council #4 and the Watertown Board of Education * 11 month employee Work Schedule * Monday-Friday 8:00 a.m. - 4:00 p.m. (½ hour unpaid lunch) All application materials must be submitted online, through Applitrack; should you have any difficulty in submitting your online application please contact *************. * District reserves the right to close the posting if a suitable candidate is found prior to the external closing date. Attachment(s): * #2457 School Secretary-SMS .pdf

ACES Mill Road School is seeking a dedicated and highly organized bilingual 12-month school secretary to join our administrative team. The ideal candidate will play a vital role in supporting the daily operations of the school by providing exceptional clerical, organizational, and communication support to students, families, and staff. Fluency in English and Spanish is required to effectively serve our diverse school community. This position requires strong attention to detail, the ability to manage multiple priorities in a fast-paced environment, and a welcoming, professional demeanor that reflects the inclusive culture of our school. Duties and Responsibilities: * Maintain adequate office supplies and coordinate purchase orders and processes * Answer phones, direct calls to appropriate personnel, and ensure messages are properly conveyed * Complete time and attendance processes for assigned units or programs * Coordinate schedules and meetings as directed by supervisor * Assist in completion of various reports * Greet visitors and communicate positively and courteously * Maintain necessary office equipment and report issues to the appropriate departments * Maintain emergency materials for drills and contacts * Prepare correspondence for stakeholders and staff as needed * Complete office tasks such as filing, distributing mail, and other clerical duties * Exhibit punctuality, professionalism, and adherence to the dress code * Maintain confidentiality when handling sensitive information Knowledge of: * Technology used within the scope of work, including Microsoft Office, Google applications, and interfaces such as Munis, Paycom, and PowerSchool * Basic accounting for budget review and purchase processes * Yearly state reporting as appropriate for the assigned setting * Timeline of events and tasks for the assigned program Skills in: * Communicating effectively with the public and staff * Directing inquiries to the appropriate personnel * Representing ACES respectfully and responsively * Scheduling meetings with staff and stakeholders * Functioning as part of a team and responding positively to suggestions * Completing assignments accurately and in a timely manner Ability to: * Interact courteously and professionally with the general public and staff * Remain calm in stressful situations * Prioritize tasks and organize work efficiently * Adapt to a fast-paced work environment * Collaborate with others for program planning * Work independently with minimal supervision Physical Demands: * Sedentary work with some movement throughout the building * Bending or lifting materials such as copy paper, files, and office supplies * Ability to listen and respond clearly to receive and disseminate information Work Environment: * Low to moderate noise level * Occasional deadlines with severe time constraints * Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions EEO/AAE Qualifications High school diploma Two to three years' experience in an office setting Bilingual preferred Proficient with office software External Candidates please apply online at ************* Internal candidates should apply via the "Careers at ACES" link on Interfaces. EEO/AAE

Secretarial/Clerical Date Available: Immediate Date Available: Immediate Salary & Benefits: In accordance with the non-certified staff collective bargaining agreement. Salary range is $23.76/hour to $26.01/hour. Schedule: School-year position (181 days); 7.5 paid hours per day when school is in session for students with an additional half hour unpaid for lunch. Usual hours - 7:30 a.m. to 3:30 p.m. Responsibilities: Supervise and assist students in the Writing Center Provide technological and clerical support for school-wide reading and writing programs, including the district reading and writing portfolio programs Revise, design and publish summer reading brochure; collect and evaluate data on books students read; research and select additions to list Revise and monitor Writing Center annual schedule Maintain data and communications related to student reading and writing performance Assume other responsibilities as assigned by the Writing Center Director Support other academic centers with scheduling and reports as needed Qualifications: High School diploma or its equivalent; college degree preferred Proficiency in Google Learning Suite with a strong aptitude for learning new software Excellent interpersonal, verbal and written communication skills including the ability to compose written memos, letters, and other professional documents Ability to work both independently and as part of a team Strong organizational and planning skills Application Process: Applications will only be accepted online at the district website: ************ A direct link to the application page is: ******************************** Applicants Must Submit: Formal letter of application Resume Three letters of recommendation College transcripts if applicable Deadline for Application: Until filled. Equal Opportunity Employer The Regional School District No. 9 is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job DescriptionBenefits/Perks Competitive Hourly Pay Career Growth Opportunities Fun and Energetic Environment Discount on Products and Services We are seeking an Assistant/Jr Stylist to join our team. As an Assistant/Jr Stylist, you will provide the salon and Senior Stylists with any help needed whether it be cleaning. laundry, shampoos, or prepping for color clients . Youll learn how to blow dry hair, color application, and cutting techniques that will help you advance further on your journey. Most importantly, you will make it your goal to ensure that every customer leaves our salon feeling happy with their services. Responsibilities Cleaning & Laundry care Wash hair at hair washing stations with appropriate products Apply hair treatment products (If Requested) Blow dry hair or braid hair (If Requested) Prep any color clients and senior stylist stations (When Needed) Provide great quality customer service Qualifications Successful completion of a cosmetology school or currently going to cosmetology school Familiar with a variety of treatment products

Job Code **5387** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=5387) OLH Technical Services is looking for a Receptionist to help support our client in New London, CT. **Responsibilities:** + Answer multi-line telephones and transfer calls to appropriate staff members + Re-direct calls as appropriate and take accurate messages when required + Greet and assist visitors + Interact with clients, vendors, and visitors + Issue appropriate access badges to staff and visitors + Maintain positive control of facility access badges and electronic records of staff and visitors + Monitor multi-view access control surveillance cameras and operate remote access entry point intercom system and doors + Receive and process inbound parcels (FedEx, UPS, unit facility mail) + Maintain facility phone list and other critical unit documents that need periodic updates/distribution + Assist CSO (Command Security Officer) with security concern + Assist COR (Contracting Officer Representative) to produce official document as required **Requirements:** + US Citizen + Must be able to pass pre-employment background check + Public Trust clearance is required + Minimum of High School Diploma or equivalent; college degree preferred + Prior U. S. Coast Guard experience/service ideal + Provide consistent professional customer service + Understanding of Government policies and procedures + Ability to prioritize + Strong MS Office Suite skills + High level of discretion and confidentiality; able to maintain confidentiality in all aspects of client, staff, and Government Information + Ability to follow oral and written instructions, outstanding self-accountability and ability to work with diverse workforce (military, civilian and contractors) **Position is located in New London, CT** **Apply at:** VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. WE invites resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Non-Instructional Additional Information: Show/Hide ADMINISTRATIVE ASSISTANT: UNION AFFILIATION: LOCAL 884, RANGE 9. Step 1 Salary: $49,950 This is a "Special Fund," non-tested position. Continued employment contingent upon availability of future funding. Hires into this class shall not be covered by the City pension but shall continue to be covered by Social Security. Nature of Work: This position is responsible for providing administrative support in the operation of an office or department. Through skilled clerical, secretarial, and administrative work, incumbent supports directors, managers and other department employees in a variety of administrative or program assignments. Work typically includes reception; utilizing computers to: enter/maintain data, produce correspondence or other materials, and process electronic or paper forms/information; and record keeping. The variety of work may differ among departments where this position is utilized. Work performed requires a high degree of accuracy, the ability to meet time schedules and/or deadlines and, at times, the responsibility to maintain confidential/sensitive information. Work is performed with a degree of independence according to general or specific instructions and at times may be self-initiated. Work is reviewed by conferences, reports and/or observation of results. Depending on department where assigned, position may report to a department head, director or designee. Illustrative Examples of Work: (Depending on Department Where Assigned) Greets and assists visitors; answers and screens phone calls. Routes visitors and callers to the appropriate party. Handles and routes mail, depending on assigned department may arrange appointments, meetings, and/or conferences for director(s) or others in the department. Handles routine requests for information, procedural guidelines or assistance over the telephone or in person. Gives information to other divisions and the public requiring knowledge of departmental rules, regulations, and procedures. May assist in resolving administrative problems as assigned. Maintain polite and professional communication via phone, email and all other forms of correspondence. Uses computers and/or other standard office equipment to generate items such as but not limited to correspondence, reports, spreadsheets, presentations and/or other documents required to provide administrative support and efficient operation of the office. Uses computers to compile and/or perform data entry. Retrieves data to produce reports, perform audits and/or to conduct research. Creates and/or maintains electronic and/or paper records and files according to established procedures. Searches files for information. May maintain less complex accounting, financial, and cost records where no technical knowledge is required. May handle personnel records. Depending on assigned department may handle financial and, purchasing functions, payroll functions, and expenditure functions. Depending on assigned department prepares payroll, vouchers, requisitions, and purchase orders. Performs routine posting to ledgers, account books or other records. Assists in or maintains inventory and orders supplies. Depending on assigned department may assist in planning, preparing, and coordinating the preparation of capital and operating budgets, including analysis of budget requests. Depending on assigned department may arrange and schedule preparations for meetings of a Board or Commission and may act as recording secretary. Performs related work as required. Requirements of Work: Graduation from a high school, which may be supplemented by college level courses relevant to the job duties performed by this position; and at least 2 years of experience with administrative work such as described in the duties of this position; or any equivalent combination of training and experience which provides the following knowledge, abilities and skills: Considerable knowledge of modern office systems, practices and procedures. Computer literacy skills, including knowledge of Microsoft Office Suite programs, primarily MSWord MSExcel, and Outlook. Considerable knowledge of business English, spelling and arithmetic. Ability to maintain record systems and to assemble and prepare reports from such records. Ability to effectively express ideas orally and in writing as well as to understand and follow oral and written instructions. Ability to establish and maintain effective working relationships with other employees and the public. Ability to research, assimilate data and present findings orally and in readable narrative form when necessary. Ability to be professional, polite, attentive and accurate. Ability to be organized, manage time to meet deadlines, anticipate needs, be detail oriented and resourceful.

We are seeking an experienced Administrative Assistant specializing in Property Management to join our team at Signature Properties of New England in Montville, CT. The chosen candidate will oversee all aspects of our property portfolio, including leasing, maintenance, and maintaining positive relationships with owners and tenants. Collaborating with our team, you will strive to provide exceptional experiences for tenants and owners, ensuring that our properties uphold the highest standards. Strategic planning to enhance efficiency and profitability will also fall under your responsibilities. This position offers an outstanding opportunity for career growth and the chance to have a significant impact on a vibrant industry. Competitive compensation and promising career progression await the right candidate. The Administrative Assistant of the Property Management Division will oversee the operations of the property management division's tasks by communicating and collaborating amongst managers, owners, and vendors to ensure all aspects of property management tasks are completed accurately and timely. Preferably has experience in Property, Association Management, and/or bookkeeping. Must possess excellent verbal and written communication skills. Proficiency in Microsoft Office Programs is a must. Should be willing to provide exceptional customer service with a positive attitude. Must be organized, detail-oriented, and have strong time-management skills. Ability to efficiently handle multiple tasks in a fast-paced environment. Should be capable of working both independently and as part of a team.

Job Description LNK International, Inc. is one of the nation's largest manufacturers of solid and liquid dose, over the counter (OTC) pharmaceuticals. For over 40 years, we have built a reputation for delivering the highest quality products, outstanding service and product innovation. What sets LNK apart? We believe it is our employees. Our full-time employees enjoy competitive benefits including: 401(k) with generous employer match Health Insurance Dental Insurance Paid holidays Paid vacation As the Safety & Facilities Administrative Assistant you will be in a visible role responsible to help maintain, develop, implement and enforce LNK's safety and environmental plans. Collaboration across departments and consistency across our multiple locations is critical, as well as the ability to communicate clearly and effectively with all levels of the team. Safety Department Responsibility: Maintain and update safety records, training logs, inspection reports, and compliance databases. Assist with preparing monthly safety reports, safety meeting minutes, and training materials. Track and follow up on safety corrective actions, vendor certifications, and permit renewals. Help organize and document fire drills, equipment inspections, and safety audits. Support communication between departments, vendors, and regulatory agencies as needed. Assist with card access requests and maintaining access records. Assist with new employee orientation, including safety training and onboarding documentation. Review invoices for accuracy, obtain approval signatures, and make copies for record-keeping. Assist with building walk-throughs and safety inspections as needed. Assist during safety audits, providing documentation and departmental support as required. Facilities & Sanitation Department Responsibility: Maintain and update Facilities logbooks, binders, checklists, and SOP documentation across all buildings. Track open Facilities work orders, service tickets, and project status spreadsheets. Prepare and file Facilities paperwork, including repair requests, preventive maintenance logs, and inspection forms. Maintain the current list of open Facilities projects with service providers. Communicate with Facilities vendors to coordinate service visits, request quotes, follow up on open work orders, and track completion. Update and maintain spreadsheets for HVAC service, plumbing, electrical repairs, and contractor schedules. Maintain up-to-date digital and hard copy records for building inspections, utility logs, shutdown logs, and equipment service reports. Support Sanitation by updating restroom checklists, sanitation logs, and documentation required for audits. Review weekly restroom checklists and file properly for all buildings. Update vendor insurance certificate logs and notify management when renewals are required. Assist with documentation for audits and inspections. Maintain organized filing systems for HVAC, plumbing, electrical, safety systems, and general maintenance records. Support communication between Facilities, Sanitation, Safety, Purchasing and Vendors. Additional Expectations: Maintain confidentiality for all documentation handled. Demonstrate reliability, punctuality, and strong follow-through. Maintain a clean, organized workspace and protect all controlled documents. Support both departments with urgent requests when needed. Perform other related duties as assigned by the Facilities or Safety Manager. Minimum Education or Experience Required: High school diploma or equivalent. administrative or office experience (safety, compliance, or manufacturing experience a plus). Strong computer skills (Excel, Word, Outlook required). Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills in English. Verbal Spanish skills are preferred. Understanding of cGMP, FDA, and OSHA regulations is a plus. This position works in both the warehouse, production areas and office. This is an onsite position - no remote options are available. The salary listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as permitted by law. LNK provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws. Job Posted by ApplicantPro

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Long Island Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's Long Island's office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment. Key Responsibilities: Prepare and format legal filings, including proofreading, redacting and organizing exhibits. Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures. Open and maintain new client matters, including document organization, indexing, and electronic file management. Conduct research and retrieve court decisions from Westlaw. Prepare correspondence, including cover letters for billing statements. Accurately input billing information into the firm's billing software. Schedule and coordinate conferences, depositions, and maintain attorney calendars. Process and track third party vendor invoices and collaborate closely with the accounting department. Qualifications: Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules. A collaborative attitude and willingness to take on new challenges. Exceptional organizational skills with a proven ability to multitask in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Outlook, Excel). Strong typing skills with meticulous attention to detail. Excellent written and verbal communication skills. Current Notary Public License preferred. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $70,000-$80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Job Description Are you someone who pays attention to detail? Are you a people person who can communicate with diverse individuals? Are you organized and able to meet deadlines? Toland Law is growing, and we're looking for a reliable administrative assistant. This critical function includes important tasks related to client services and direct legal support. The ideal applicant is familiar with office equipment and procedures and has excellent communication skills. This is a part-time, in-office position for 15-20 hours per week. Immediate start. Compensation: $19 - $21 hourly Responsibilities: Copy, scan, and file documents to support the attorney. Maintain calendar, schedule meetings, conferences, and teleconferences. Oversee office communications, refer inquiries, and manage follow-ups. Open, maintain, and close client files in accordance with established procedures. Assemble document packages in accordance with established procedure. Organize documents; set up and maintain orderly files. Help set up and maintain client-related tracking tools. Update the firm's website and social media with relevant content. Qualifications: Familiar with common office procedures. Pay attention to detail and complete tasks with a high degree of accuracy. Proficiency in MS Office. Capacity for multitasking and time management. Professional demeanor and ability to develop rapport with clients. Integrity and discretion when working with confidential documents and client matters. Strong organizational skills. Proven work experience as an administrative assistant. Previous law office experience preferred. About Company Toland Law is an estate planning and elder law firm based in Hamden, CT. The firm's mission is to help clients hold on to what they have, care for the ones they love, and create a meaningful legacy.

Momentum at South Bay has an opportunity for a Full-time Nursing Secretary. Urgently Hiring! Excellent benefits! Health Insurance Dental Insurance Vision Insurance Paid time off 401k (matching) Our Unit Clerk performs all non-nursing duties as assigned by the Nursing Unit Director and ensures the proper flow of unit matters. Hospital or Skilled Nursing experience preferred RESPONSIBILITIES AND DUTIES: Performs all non-nursing duties at the desk as assigned by the Nursing Unit Director. Handles all telephone calls to the unit and routes them to the proper person. Files all paperwork in resident's clinical records (as directed by Nursing Unit Director). Makes physician appointments and sets up transportation as needed, calls for x-rays, consultations as directed by Nursing Unit Director. Completes lab requests. Responsible for any other paperwork as directed by Nursing Unit Director. Use and disclosure of PHI to the minimum necessary to accomplish the intended purpose and is consistent with professional judgment and standards. Any other duties as assigned. Attends all annual mandatory in-services Must have a high school education and an interest in the medical field. TRAINING AND EXPERIENCE: Experience in dealing with the general public Ability to communicate with the Director of Nursing, Nursing Unit Director and staff nurses Knowledge of medical terminology Proficient in Microsoft Programs including but not limited to Outlook Experience with Medicaid Job Type: Full-time Shift available: M-F, weekends as needed Pay: $19.00-21.00 per hour View all jobs at this company

Office Assistant requiring clerical and customer service skills. Must be detailed orientated with knowledge of computers and general office equipment

Job Description Department: Nursing Services Cherry Brook Health Care Center, a division of New Horizons, Inc., offers short-term rehabilitation, long -term respite, hospice and dementia care. Our dedicated staff provides individualized care with compassion, dignity and respect. Located in Canton, our facility has spacious private and semiprivate rooms, a well-appointed dining area, comfortable lounges and a beautiful landscaped outdoor terrace. Cherry Brook's mission is to provide the highest quality of care and customer service to our residents and their families by using best practices, highly trained staff and innovative programs and services designed to meet their needs. PURPOSE OF YOUR POSITION: The primary purpose of your position is to perform assigned administrative duties in accordance with established procedures, and as directed by your supervisor, to assure that a successful, viable, administrative program is maintained at all times. RESPONSIBILITIES INCLUDE: Organize, prioritize, and coordinate all nursing activity. Maintain accurate and organized nursing files, records and nursing policy books. Maintain all regulatory required logs and records. Coordinate and manage accurate and complete active and discharge medical records on file. Complete discharge medical records timely and accurately, as well as ensuring the physician has signed in all appropriate sections. Assist with scheduling of nursing personnel. Demonstrate correct safety techniques. Contribute to effective communication and pleasant working conditions. Contribute to and promote resident and family relations. Knowledgeable in facility Privacy Practices and complies by protecting all residents' health information. Demonstrate leadership skills. Assisting the nursing department with A&I inputting and filing. Send copies of records (if requested) to attorneys, families and insurance companies. Fully complies with all federal and state laws and standards of ethical and professional conduct applicable to the position. Knowledge about laws and regulations relating to job responsibilities, e.g., EEO, OSHA, patient rights, fraud/abuse laws. WORKING CONDITIONS: Works in office areas as well as throughout the facility. Sits, stands, bends, lifts and moves intermittently during working hours. Is subject to frequent interruptions. Works beyond normal working hours, weekends, holidays, in other positions temporarily when necessary. Scheduled hours may change to meet facility needs. Communicates with nursing personnel, and other department supervisors. May be subject to hostile and emotionally upset residents, family members, personnel, visitors, etc. Is involved with residents, family members, personnel, visitors, government agencies, etc., under all conditions and circumstances. EDUCATION: Must possess, as a minimum, a high school diploma EXPERIENCE: Minimum one (1) year experience in clerical. On-the-job training provided in medical work with knowledge of medical terminology and record procedure. SPECIFIC REQUIREMENTS: Must be able to read, write, speak and understand the English language. Must possess the ability to make independent decisions when circumstances warrant such action. Must possess the ability to deal tactfully with personnel, residents, family members, visitors, and the general public. Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices. Be able to follow written and oral instructions. Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents, staff, based on whatever maturity level at which they are currently functioning. Is proficient in composition of written communication. Must be knowledgeable in secretarial duties, use of equipment, etc., related to secretarial functions. Must be able to cope with the mental and emotional stress of the position. Must function independently, have flexibility, personal integrity, and the ability to work effectively with other personnel. Must be able to operate office, business and accounting machines. Must be able to lift, push, pull, and move office equipment, supplies, etc., without restrictions. Must be able to assist in the evacuation of residents. EEO STATEMENT: New Horizons, Inc. is committed to hiring and retaining a diverse workforce. New Horizons, Inc. considers applicants for employment without regard to and does not discriminate on the basis of an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does New Horizons, Inc. discriminate on the basis of sexual orientation or gender identity or expression.