Secretary jobs in Normal, IL

Hiring Department: Academic Affairs FTE: 1 Work Schedule: M-F 8:30a-4:30p Shift: Days # of Positions: 1 Workplace Type: On-Site is $24.68 to $40.11 Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints. It is not typical for an individual to be offered a salary at or near the top of the full range for a position. This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote). About UICOMP The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at ******************************* This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Position Summary This position will have primary responsibility for high impact executive support to the Associate Dean for Academic Affairs, management of administrative/business operations of the Office of Academic Affairs, supervision of staff and fiscal, budget and contract management. Responsibilities require extensive knowledge of Academic Affairs at the Peoria Campus and across the College, a high level of autonomy, independent decision-making, sound judgement, ability to delegate, utmost discretion and attention to detail. The position works under the direction of the Associate Dean of Academic Affairs. Duties & Responsibilities * Manages department fiscal budget activities and reconciles monthly budget reports. Provide detailed budget projections/comprehensive documentation to the Associate Dean for budgetary decisions and participates in the fiscal/budget planning process. * Maintains necessary records of expenditures. * Ensures compliance with faculty contracts teaching within the curriculum (appointment). * Oversees accurate funding and payment for services rendered. * Coordinates with GME and departments on evaluations and salary planning for multiple shared positions * Creates and initiates payment of MOUs to faculty involved in the Illinois Medicine Curriculum as directed by Associate Dean of Academic Affairs. * Manages renewals of contracts or purchases of a variety technology platforms and subscriptions: eValue, UWorld subscriptions, professional memberships, CIS services. * Reconciles PCard. TCard and Chrome River transactions for multiple accounts. * Work with staff on correction of rejected transactions. Explains transaction requirements to help clarify and avoid confusion. * Oversees and tracks funds for student services and needs (endowed funds for the Rager Lab; Research awards) and utilization. * Identifies and tracks to ensure procurement of fund transfers from healthcare partners (JUMP etc). * Supports grant submissions with educational programs. * Coordinates with Director of Research Services to ensure all grant applications and application of funds are appropriate. * Oversees the annual Research Awards offered through Academic Affairs for students. * Manages the Office of Academic Affairs to ensure smooth and efficient operation. * In the absence of the Associate Dean for Academic Affairs, address matters of urgent nature. * Take responsibility for handling the matter or delegate the matter to appropriate person. * Responsible for analyzing problems, determining how they relate to Academic Affairs and make decision to resolve or refer them as appropriate. * Engages in conversations regarding strategic planning of efficiency, structure, function and growth for the Academic and Student Affairs team and its intersection across the college with Peoria Departments. * Reviews, revises and interprets and serves as an authoritative resource on department policies and operations. Develops and implements operational policies and procedures as needed. * Serves as a technical and administrative resource person for: the Associate Dean; administrative personnel reporting to Associate Dean; support staff; students; faculty to help ensure functioning within the UME curriculum. * Resolves gaps and provides directions to departments when resource needs are identified within clerkship function. Advises Associate Dean on organization and staff needs within Academic Affairs. * Interview, hire, orient, lead, mentor and evaluate staff to meet departmental and organizational needs. * Manages staff needs by providing or arranging coverage for site committee meetings or student testing during staff absences. * Approves bi-weekly timesheets for Civil Service staff. * Manages GoTime approvals for staff and ensures adequate office coverage. * Oversees 900 hour employee usage including needs within the curriculum (ie standardized participant utilization). Minimum Qualifications * Bachelor's degree in business administration, management, or a field related to the position. * Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) * Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. For classes within the professional (01), semi-professional (02), or managerial (03) occupational areas, out-of-state candidates may compete as all other candidates. Once a final employment offer is completed, the out-of-state candidate must establish Illinois residency within 180 calendar days of the start date for the designated position. It is the employer's responsibility to monitor this requirement. Sponsorship for work authorization is not available for this position. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

Job Description This position will serve as the lead specialist for the Illinois Trainers Network and ITN Trainers. Staff in this position will assess, plan, and implement a variety of duties to ensure identified quality assurance measures are met for both trainers and trainings. In addition, this position will coordinate Training of Trainers and work with statewide entities and Illinois High Schools to promote and participate in the ECE Credential Level 1 curriculum ESSENTIAL DUTIES AND RESPONSIBILITIES: Illinois Trainers Network and ITN Trainers Serve as first contact for ITN trainer phone call inquiries Review, revise, and recommend policy changes as appropriate Review and update trainer resources and policy & procedures Review trainer applications for final approval Identify Training of Trainer event needs based on trainer capacity and local delivery needs ITN trainer recruitment, application process, and renewals Identify Skill Builder training needs Review and update of website materials for trainers Maintain distribution lists for Appraisals and ITN ITN Appraisal Program Review Appraisal Program effectiveness Determine underserved regions and recruit needed appraisers Review, update, and maintain the Appraisers' Handbook, Orientation webinar, forms, and paperwork Schedule and communicate ITN Appraisals with trainers and CCR&R staff Coordinate and track appraisal data for reporting purposes Maintain in-house operations manual regarding the ITN Appraisal Program Authorized Entity Facilitate communication with statewide entities regarding approval as an Authorized Entity and ensuring identified quality assurance measures are met Review, revised, and recommend policy changes as appropriate Review Authorized Entity applications for final approval Review training activity of participating AEs Provided technical assistance to AE's and potential AE's on program and best practices Maintain operations manual ECE Credential Level 1 High School Program Manage the ECE Credential Level 1 High School Program Promote the use of the ECE Credential Level 1 by attending high school Career and Technical Education conferences when appropriate Work with the Illinois State Board of Education Principal Consultant for Family and Consumer to Sciences to ensure the ECE Credential Level 1 curriculum is being used in the manner in which it is intended, aligns with standards, and to identify underserved areas in the state in regard to offering the ECE Credential Level 1 training Communicate with participating schools/teachers regarding the submission of required paper work to set up the ECE Credential Level 1 training, including the ordering of materials (manuals) Maintain high school teacher online learning site that includes additional resources for use in presenting the curriculum (power point presentations, paperwork, quizzes, etc.) Communicate with participating schools/teachers regarding the procedures for closing out ECE Credential Level 1 courses including the submission of student credential applications Review, revise, and recommend policy changes as appropriate Assist with review of curriculum to ensure best practices are followed and current licensing standards are included Review of surveys for program feedback Maintain in-house operations manual regarding the ECE Credential Level 1 High School Program Lead coordinator for Training of Teachers Other Duties as Assigned may include but are not limited to: Assist Training Administration Manager with project management Review and maintain internal procedures manual Attend conferences as required to promote the Registry and assist members in receiving professional development credit. EDUCATION and/or EXPERIENCE Bachelor's Degree from a four-year college or university is preferred, or an equivalent combination of education and experience. Strong written and verbal communication skills Strong customer service skills and technical assistance skills Strong capacity to accurately enter large volumes of data Strong knowledge with ECE Credential Level 1 curriculum Detail oriented with the ability to manage several projects Strong knowledge of DTP and how quality assurance pieces are linked to data entry Strong knowledge of Microsoft Office SUPERVISORY DUTIES This position has no supervisory duties. SUPERVISION RECEIVED Work is accomplished with moderate supervision. Follows established and detailed directions. Work is reviewed for accuracy and overall adequacy. EQUIPMENT/SOFTWARE REQUIRED Use of computer, phone, printer and basic office equipment. Operating systems include/but not limited to: Outlook, email, SLACK, Zoom, Microsoft Teams, Google Docs etc; Microsoft Office software; Specific training provided on INCCRRA's Data Tracking Program. LANGUAGE SKILLS Must be able to speak, read and write English fluently. Any additional language skills are a plus. PHYSICAL DEMANDS The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. The employee will work a telework (hybrid) schedule and will work a set number of days in a designated physical office. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment has moderate temperature and noise levels. About INCCRRA: The Illinois Network of Child Care Resource & Referral Agencies (INCCRRA) is a statewide organization which - in partnership with its 16 local Child Care Resource and Referral (CCR&R) Agencies - is a recognized leader for making high-quality, affordable early care available for children and families in Illinois. **We are actively recruiting for this role and will not wait for the closing date of this posting before interviewing or identifying a candidate in which to make an offer to. Therefore, the posting may close prior to the date listed.

Administrative Specialist I - Health Department Starting Salary Range: $17.60-$19.37/hr Position Status: Full-Time Work Schedule: Monday - Friday 8:00 AM - 4:30 PM Some evenings may be required. Essential Duties and Responsibilities * Answers incoming calls, directing callers, as appropriate, or takes or refers messages; greets visitors and customers at a counter or reception desk, and refers or directs, as appropriate; provides customer service explaining documents and requirements; answers procedural inquiries; calculates fees and assessments; takes and receipts monies or property, and balances related reports, as assigned. * Establishes, maintains, and/or retrieves computerized and manual documents. * Schedules appointments, meetings, and conference rooms; assists with meeting arrangements. * Performs related work, as assigned. Knowledge, Skills and Abilities * Knowledge of English composition, spelling, and grammar. * Proficient knowledge of computers, applicable software programs, and other standard office equipment related to the duties of the position. * Ability to learn new software * Some knowledge of accounting practices and principles, as required by the position. * Ability to interact with the public and provide information in a polite and efficient manner, both in person and on the telephone. * Ability to effectively resolve conflict and diffuse difficult situations. * Ability to understand and follow oral and written instructions. * Ability to communicate effectively, both orally and in writing. * Ability to learn rules and procedures and to apply them correctly in varying circumstances. * Ability to work with and maintain confidential information. * Ability to establish and maintain effective working relationships with co-workers, officials, various external contacts, and the general public. Required Qualifications * High school graduation or possession of a GED certificate * Some general clerical or customer service work * Skill in data entry Preferred Qualifications * Proficient in Microsoft Office Word and Excel * Proficient in Microsoft Outlook * Bilingual (e.g., Spanish, French) Physical Attributes/Demands Work requires sufficient physical strength, agility, endurance, dexterity and hand-eye-foot coordination to perform all essential duties. Work requires sitting and/or standing for extended periods of time; walking; bending and reaching; stooping; lifting and carrying objects; and operating standard office equipment. Work Environment The work is primarily performed indoors in an office environment and involves exposure to normal risks typical to an office setting. As a member of the Health Department, may be required to assist with off-site clinics or emergency preparedness responses. Specific task is assessed and assigned by the Emergency Preparedness Coordinator in conjunction with the immediate supervisor. The Health Departments offers a variety of programs to serve McLean County residents: WIC, Environmental Health, Vital Records, Communicable Disease, Immunizations, etc. Benefits Package McLean County offers a comprehensive benefits package including: * Medical, Dental and Vision Insurance * Medical Member Rewards Program * Health Savings Account (HSA) * Flex Spending Account (FSA) * Dependent Spending Account (DSA) * Supplemental Insurance: Life, Critical Illness and Accident * County provided Life Insurance * Illinois Municipal Retirement Fund (IMRF Pension) * Paid time off: vacation days, personal days, sick days, holidays * Identity Protection * Charitable Giving * Employee Assistance Program * Full salary range: $17.6028-$27.2844 (upper range reflects long term career with McLean County) About McLean County Government McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community. To learn more about McLean County Government and career opportunities, please visit **************************** How to Apply Click "Apply" at the bottom of this post. * If applying through a third party job board, please fill out an application via McLean County Government's Job Board located at **************************************** Confidentiality of your application is maintained upon request. McLean County Government is proud to be an Equal Opportunity Employer. Exempt : No Type : FT Employee Department : Health Department Location : DEFAULT

Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy.Duties and Responsibilities: * Organizes and implements procedures for executing various clerical/administrative assignments. * Compiles information from files, records, publications, and other sources. * Composes draft letters and/or reports for the supervisor's review. * Transmits replies to routine correspondence on the supervisor's behalf. * Determines when supervisor must handle requests and correspondences. * Assists in arranging meetings of the unit and serves as recording secretary at such meetings. * Prepares finished correspondence, reports, or materials as assigned. * Prepares minutes, correspondence and other documents relating to the operation of the unit or department and proofreads these materials to ensure their accuracy. * Initiates purchases and payment for office supplies, meeting registrations, travel reimbursements, and others as needed. * Establishes and maintains accurate and current files and documentary materials and ensures that information in these files is kept confidential. * Answers unit calls, makes appointments and reservations, receives visitors, and functions as an office receptionist. * Performs general office management duties and recommends methods for improving office procedures. Minimum Position Requirements (including certifications, licenses, etc.): * An associate degree in secretarial science, business, or other appropriate field and * One year of administrative, clerical, or secretarial experience. * Must be able to perform administrative/secretarial duties. Knowledge, Skills & Abilities: * Considerable knowledge of office management practices and procedures. * Considerable knowledge of business English, grammar, and commercial mathematics. * Working knowledge of care and operation of standard office equipment. * Ability to exercise judgment and discretion in interpreting and applying operational policies and procedures. * Ability to compose and prepare accurate reports, records and correspondence. * Ability to prepare and maintain complex clerical files including statistical reports and materials. * Ability to work collaboratively with program coordinators in gathering data. * Experience in use of Microsoft Office applications including Word, Excel, PowerPoint, Publisher, Access, etc. * Proficient in social media use such as Facebook, LinkedIn, Instagram, Twitter, etc. * Ability to use virtual meeting resources such as Zoom, Microsoft Teams, Google Teams, GoToWebinar, WebEx Meet, RingCentral Meetings and others.

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Position Details: Industry Manufacturing Work Location East Peoria, IL 61630 Job Title Administrative Assistant Duration 1 Year (Strong possibility of extension) Job Description: Candidate Responsibilities: Position supports IT Director of Global Technology Services. Typical Day: Answering emails, managing schedules, manage travel schedule, hosting suppliers, must be available for impromptu changes. Very high demand admin position. High intensity. Conflict resolution. Qualifications Technical Skills: Very familiar with email and related admin experience. Must have extensive PowerPoint, excel (Vlookup, formulas, pivot tables). Minimum of associates degree or certification in Admin based work. Soft Skills: Attention to details, extensively organized, Team player. Additional Information If you are interested kindly contact: Monaliza Santiago ************

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. We are seeking an Administrative Assistant to the Corporate EHS Organization who will play a critical role in supporting the team with effective management and support of EHS across the enterprise. This position requires a proactive, detail-oriented professional with strong emotional intelligence, adaptability, and a collaborative mindset. What You Will Do: * Assisting the Corporate EHS Senior Director, other directors and the EHS team by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations. * Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation. * Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc. * Supporting global communications by maintaining a master calendar including all holidays, special events, organization meetings, and gatherings involving office employees. * Maintain strict confidentiality of all highly sensitive, personal, and financial information. * Streamline administrative processes, optimize productivity, and ensure smooth operations through planning and proactive problem-solving. * Effective management of a global recognition program for the Safety Driven Awards. What You Have: * Accuracy & Attention to Detail: Proven ability to process large volumes of information with precision; skilled in quality assurance and cross-checking methods. * Collaboration: Experienced in fostering teamwork and aligning diverse groups toward shared goals. * Effective Communication: Strong written and verbal communication; delivers constructive feedback and adapts messaging for clarity. * Flexibility & Adaptability: Comfortable with change; quickly adjusts to shifting priorities and new processes. * Managing Multiple Priorities: Skilled at balancing concurrent projects and re-prioritizing as needed to meet deadlines. * Problem Solving: Adept at identifying issues, analyzing alternatives, and implementing effective solutions. * Calendaring: Advanced proficiency in scheduling tools; manages complex calendars and multi-level tasks. * Office Administration: Experienced in coordinating meetings, travel, and office logistics efficiently. Top Candidates Will Also Have: * Bachelor's degree or equivalent experience supporting a diverse global organizations, with demonstrated professionalism and executive presence. * Experience with global time zone scheduling and managing schedule changes with agility. * Experience coordinating global travel, including knowledge of visa requirements and country-specific regulations. * Demonstrated ability to maintain confidentiality and privacy for sensitive matters. * Proven ability to collaborate across organizations. * Demonstrated initiative and ability to work with a small core team to help run day-to-day aspects of the business. * Strong organizational and prioritization skills with the ability to manage multiple tasks simultaneously. * Proficiency in travel coordination and expense management systems (e.g., Concur). * Advanced Microsoft Office 365 skills and comfort with enterprise systems (Workday, Viva Engage). * High emotional intelligence and adaptability in fast-paced environments. * Demonstrated ability to streamline processes and improve operational efficiency. Additional Info: * The primary location for this position is Peoria, IL * This role requires up to 5 days/week onsite * International and Domestic travel: None * Relocation is not available * Sponsorship is not available What You Will Get: * Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. * Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays. * All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply. About Caterpillar - Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we've been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. Final details: Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application - please use the candidate log-in on our career website as it will reflect any updates to your status. #LI Summary Pay Range: $28.15 - $42.25 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. Benefits: Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. * Medical, dental, and vision benefits* * Paid time off plan (Vacation, Holidays, Volunteer, etc.)* * 401(k) savings plans* * Health Savings Account (HSA)* * Flexible Spending Accounts (FSAs)* * Health Lifestyle Programs* * Employee Assistance Program* * Voluntary Benefits and Employee Discounts* * Career Development* * Incentive bonus* * Disability benefits * Life Insurance * Parental leave * Adoption benefits * Tuition Reimbursement * These benefits also apply to part-time employees Posting Dates: December 4, 2025 - December 14, 2025 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community.

Job Title - Administrative Assistant Duration - 12 months • PeopleSoft Department CUESI - Power & Parts (Caterpillar Used Equipment Services Inc.) • It is a small team in Wearhouse atmosphere • They buy and sell caterpillar material • They sell the materials to suppliers/dealers • Purchasing materials from other CAT facilities • Tracking the sales order in system and creating invoices • Invoicing experience will be a plus • Follow up with the dealers for pending payments • They receive scrap materials from other facilities • These materials are sorted and sent to various scrap dealer s • No travel involved, no remote work • All software and system related training will be provided (the team has manuals as well) • Looking for someone who has couple of years of experience in office environment Responsibilities: • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Prepare invoices, reports, memos, letters, financial statements, and other documents. • File and retrieve corporate documents, records, and reports. • Open, sort and distribute incoming correspondence, including faxes and emails. • Prepare responses to correspondence containing routing inquiries. • Perform other duties as assigned. Top Skills: • Computer savvy, excel, word documents Soft Skills: • Interpersonal, good communication, should be able to work with others • Should be regular to office - attendance has to be good Additional Information All your information will be kept confidential according to EEO guidelines.

Temp Mclean County Administrative/Clerical Excellent organizational, communication, computer and time management skills with an attention to detail Knowledge of MS Office/Google Email Spreadsheets needs to be proficient Document handling, filing, scanning etc Some knowledge of QuickBooks Enter bills into QuickBooks Create pack slips Invoicing customers Potential Hazards: Slips, Trips, Falls, muscle strain, loud noise.

FamilyCore understands that strong families are at the heart of any vibrant, tight-knit community. Through the mission of "instilling hope by creating the right balance of resources and care to foster and equip healthy productive children and families," our 90 dedicated employees are committed to the investment of strengthening families with the tools and ties to succeed. Our team works with schools, the court system and other social service agencies to connect counseling, intervention, preventative education, and other support services for families in need. FamilyCore, a private, non-profit, nationally accredited social service agency with over 120 years of service, takes a holistic approach in its continuum of care, often providing boosts of support to multiple generations. The end goal is to maintain the integrity of the family. Be a part of this goal by joining the FamilyCore Team! Benefits for Full-Time Employees: Newly hired employees are eligible for benefits on the first day of the month following one month of service Robust Medical (Option of HMO or HDHP/PPO), Dental and Vision Benefits Employer funded Health Savings Account Basic Life Insurance & Accidental Death and Dismemberment Voluntary Life Insurance Short-Term Disability & Long-Term Disability Paid Time Off (PTO) 11 Paid Holidays, including a Floating Holiday Additional Paid Leave for All Workers Act Leave (For Full-time and Part-time Employees) Culture supporting Work/Life Balance 401k Plan (3% Employer Contribution After Vested) Professional Development Opportunities, including Tuition Reimbursement Health, Wellness and Financial Educational Resources Public Service Loan Forgiveness (PSLF) Eligible Employer Confidential Employee Assistance Program About this Role: Serve all clients as the first point of contact, follow established office procedures and protocols, and other such duties as may be necessary for the effective and efficient operation of the office and promote the mission of FamilyCore. Perform duties as required under the general direction of the Supervisor. Responsibilities: Provide and ensure a welcoming customer experience that promotes a quality interaction and the mission of FamilyCore. Perform all data entry and client record management functions to ensure compliance with Council on Accreditation and contractual requirements. Perform a variety of support functions such as, but not limited to, filing, copying, mailing, data entry, and facilitating paperwork and billing. Ensure safety protocols and policies are practiced at all times. Triage and maintain client confidentiality in all communications in accordance with Council on accreditation and regulatory bodies. Responsible to ensure all office equipment is in proper working order. Assist with all client requests for information. Follow all protocols and procedures for processing money in accordance with accounting policies. Manage and track inventory of supplies and ensure adequate supplies are available when needed. Ability to organize and maintain data and confidential information. Adhere to standards adopted through Council on Accreditation. Develop and maintain working relationships with all internal and external clients. Orient and train all staff on the proper use of office equipment and protocols for FamilyCore resources. Special projects as assigned. Ensure safety protocols and policies are practiced at all times. Assume responsibility for professional development and cultural competency. *Perform other duties as assigned. Education and Experience: High school diploma or equivalent required. 1-3 years experience required. Competency: Basic proficiency in MS Word, Outlook and Excel required. PowerPoint is preferred. Excellent written and verbal communication skill Strong interpersonal, problem solving, and teamwork skills. Ability to organize and maintain data and confidential information. Ability to establish and maintain a client focus. Ability to set and maintain professional boundaries with clients. Must pass required background check with Illinois Department of Children and Family Services (DCFS). Must pass background checks with Illinois Department of Public Health (IDPH) Health Care Worker Registry, and Illinois Department of Healthcare and Family Services OIG Provider Sanctions. Must possess valid Illinois Driver's in good standing, and proof of valid vehicle insurance. Utilize time tracking software and all other software required to fulfill duties. Safe, reliable personal vehicle, to be used for FamilyCore business. Ability to be sensitive and understanding of cultural and lifestyle differences of all people regardless of race, religion, sexual orientation, age, or background. Successfully complete FamilyCore training as required. Physical: Frequent sitting, grasping, fingering, and lifting, pulling, and pushing up to 10 lbs. Regular standing, reaching. Occasional walking, stooping, reaching overhead, and other physical activities related to an office environment. Operate general office equipment, including multi-line phone, fax machine, printer, copier, scanner, laminator, and personal computer, with or without dual screens. Perform all job requirements with or without reasonable accommodation. Work Environment: Work occurs in an office environment. Occasionally exposed to loud noise and outdoor weather conditions. May be subject to distraction and interruptions. May be subject to difficult client interactions that involve behavioral and/or emotional challenges. FamilyCore is an Equal Employment Opportunity Employer *Clarification for 'Other duties as assigned': This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice Note: Applicable law does not allow FamilyCore to hire/employ persons that have been declared a sexually dangerous person or that have been convicted of certain crimes. (See, e.g. 89 Ill. Adm. Code 385.10 et seq. for further detail).

Administrative Assistant I (9 months) JobID: 2592 Office & Technical Employees/Administrative Assistant Date Available: August 2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technial Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $16.72/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. Compensation and benefits are subject to change prior to August 2026; updated information will be provided as it becomes available. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

**All administrative Assistant 1 positions are located on-campus positions. CHARACTERISTIC DUTIES AND RESPONSIBILITIES: Provide administrative support to the hiring department; receive telephone communications, correspondence, and employees/visitors; respond to questions and requests; maintain department files and computerized information for data entry; greet and interact with students, faculty, and staff; manage correspondence, files and telephone communications; prepare materials for and assist in planning department activities and events; perform word processing and database management activities; maintain department website; maintain office supplies; process and distribute mail; perform other related duties as assigned. MINIMUM QUALIFICATIONS: Office or related business experience; excellent skills in written, verbal and personal communications; strong customer service orientation; ability to productively work/interact with diverse groups of people; show respect and sensitivity for cultural differences; work independently and exhibit sound/accurate judgment; work with sensitive/confidential information and records; is proficient in Microsoft Office Suite; skill with word processing, spreadsheet and database management applications; editing and proofreading skills; mathematical and problem solving skills; ability to deal with periodic timetable changes; compose correspondence; create computerized reports; ability to coordinate/manage multiple projects and tasks simultaneously and on deadline. MENTAL/PHYSICAL REQUIREMENTS Incumbent must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet. Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HAS and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.

Job Details Experienced Gridley, IL - Gridley, IL $20.00 - $23.00 Hourly This position has the responsibility for establishing the first impression of the company when a guest visits the facility or a caller contacts Watershed Foods. This position also ensures necessary equipment, and supplies are available to staff members. Furthermore, this position assists with projects, data entry, reporting, and additional support processes split between the HR and BST departments. Key Responsibilities: Answer and direct telephone calls. Welcome visitors to Watershed Foods. Monitor common areas to ensure clean and tidiness so areas are presentable and professional for colleagues and visitors. Accept packages, and shipments for employees. Accept, sort and coordinate delivery of mail each day. Serve as the primary contact for creating, editing, and posting Information Board slides. Assist candidates in completing employment applications and preparing for interviews. Coordinate on-site meals for meetings, orientations, and events. Manage and distribute company phone directory. Inventory and order office supplies for all departments. Monitor and stock company printer/scanner/fax with supplies. Provide admin support to Business Services Team by entering jobs, PO receipts, and production reports into ERP (Innatrak) Skills & Qualifications: Prior experience as admin assistant / receptionist. Knowledge of Microsoft Office Suite with intermediate competency in Microsoft Word, Excel, PowerPoint (and/or Good Drive/Slides) and Outlook. Warmth in quickly assisting others feel welcome at the site. Excellent communication to manage relationships with visitors, callers, customers, colleagues, etc. Organization and ability to manage multiple tasks on a daily basis. Ability to receive and retain information from multiple people in a fast-paced environment. Detail-oriented and attentive. Benefits: PPO or HSA medical benefits with Employer Contributions. Dental, Vision, Life, AD&D, Disability insurance. 401K with a competitive company match. 8 Holidays, Vacation accrual, PTO program, Parental Leave. Attendance, Safety, Service Awards. Tuition Reimbursement Program. Uniform and Boots provision. Employee Assistance Program. Chaplain Program. Smart Dollar. Company Events and Luncheons. Paid Volunteer Days. Referral bonuses.

C-U Under Construction and Trade Services is looking for the next piece to our puzzle. Do you fit? We want to make sure we fit with your future as well. Come join a team who truly puts their employees and families above all else. An environment that will have you excited to come and work every day. Benefits: · COMPETATIVE WAGES · COMPANY HEALTH INSURANCE PACKAGE · PAID VACATION · PAID HOLIDAYS · 401K · LIFE INSURANCE · DISABILITY INSURANCE (AT EMPLOYEES EXPENSE) · COMPANY VEHICLE (QUALIFYING POSITIONS ONLY) · COMPANY PROVIDED TOOLS · COMMISSION OPPORTUNITIES AVAILABLE Job description: Receive incoming calls Evaluate calls and transfer to appropriate department Schedule incoming estimate appointments for construction and trades Provide clerical and administrative support to management and department heads as requested Additional administrative tasks as requested

section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. Extra Help employees may only work up to 28 hours per week for all University employment and are paid for hours worked only. Extra Help employment does not guarantee permanent employment. Extra Help employees may only work up to 900 total hours. Contact Information for Applicants Kira Shelton Human Resources ***************** ************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Application Opened: 12/04/2025 01:35 PM CST Application Closes: 01/15/2026 11:55 PM CST

In accordance with the Mission and Values of Southwestern Illinois College, this is a professional/technical position that provides auxiliary services for the Adult Education instructional program at the Sam Wolf Granite City Campus and district wide. Work involves management of an office offering a variety of educational programs and providing necessary services to students and staff. These services include providing accurate information about programs and state regulations, facilitating campus communications, database management, maintaining student records and instructional area and supplies. While direction and advice are normally available, often from the Belleville Campus, the Administrative Assistant must be able to work without close supervision. The Administrative Assistant must work well with students, instructors, campus personnel and the public. Work is reviewed for the quality of service to students and the department. This is a twelve month position with projected morning, afternoon, and evening hours. This is a grant funded position and contingent upon external funding. QUALIFICATIONS 1. An Associate of Arts or Associate of Science degree or equivalent education in secretarial science, computer or a related field is required. 2. Knowledge of and proficiency with Microsoft Office applications including Teams, Visio, and Outlook is essential; knowledge of Google applications, Chrome, video conferencing, and social media program desirable. 3. Advanced organizational skills, proper phone etiquette, and the ability to work with a diverse population. PAY AND HOURS $15.30 per hour, up to 28 hours per week. BENEFITS AND PERKS Benefit availability and eligibility may vary from the summary listed below. Please visit ************ for more information. * Retirement savings plan through State Universities Retirement System of Illinois and voluntary 403(b) and 457(b) savings plan * Eligibility for medical coverage as outline in the Affordable Care Act * Eligibility for paid leave including holidays and vacation * Educational incentives including Reduced Tuition at Southwestern Illinois College and Tuition Reimbursement * Employee Assistance Program, employee discounts, gym access, additional voluntary benefits and more! WORK LOCATION Sam Wolf Granite City Campus. APPLICATION DEADLINE Job closes to applicants on 12/5/2025, with application review beginning on 12/6/2025. APPLICATION PROCEDURE Required application materials, such as resume, cover letter and references, should be attached to your application. Other required application materials i.e., unofficial transcripts, etc., should be attached after your application has been submitted (official college transcripts must be provided at the time of hire). Go to your My Job Applications page from the careers home page of your account. Southwestern Illinois College is proud to be an EEO/AA Employer/Educator Smoke/Tobacco/Vapor/Drug-Free Workplace

Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy. Essential Duties and Responsibilities: * Report to department chairpersons and may supervise all student assistants assigned to the department office. * Types correspondence, memoranda, reports, instruction sheets, forms, statistical data or any other material that is relevant to the work of the administrative unit or program to which assigned * Proofreads all materials typed to ensure their accuracy. * Compose letters and memoranda from general notes. * Compiles information from files, records, publications, and other sources, and tabulates this information in accordance with standardized report forms. * Receives, open, sorts and distributes mail as directed, and assembles related material for use by the supervisor in answering mail. * Maintains accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments. * Establishes and maintains accurate and current files of letters, reports, records, and other documentary material, and ensures that information in these files is kept confidential. * Renders some limited kinds of administrative assistance as directed by the immediate supervisor and in accordance with specific written or oral instructions. * Receives and places telephone calls, schedules appointments and meetings, makes reservations, greeting visitors and callers, records messages, and performs the functions of an office receptionist. * Prepared request for office supplies when needed, and receives such supplies. * Performs general office management duties, and recommends methods for improving office procedures. * Performs any other duties that may be assigned by the immediate supervisor. * Performs miscellaneous job-related duties as assigned.Minimum Position Requirements (including certifications, licenses, etc.): * High school diploma or equivalent * One (1) year of clerical experience Knowledge, Skills and Abilities: * Knowledge of supplies, equipment, and/or services ordering and inventory control * Knowledge of Microsoft programs, including Excel, Word, and PowerPoint * Working knowledge of office management proactive and procedures * Working knowledge of business English, spelling and commercial mathematics * Skill in the use of operating basic office equipment * Organizing and coordinating skills * Word processing and/or data entry skills * Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to maintain confidentiality of records and information * Ability to communicate effectively, both orally and in writing

Hiring Department: Dean's Office FTE: 1 Work Schedule: M - F 8 - 4:30 Shift: Days # of Positions: 1 Workplace Type: On-Site Salary Range (commensurate with experience): $29.08 - $30.85 Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints. It is not typical for an individual to be offered a salary at or near the top of the full range for a position. This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote). The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at ******************************* This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Position Summary Initiates, expedites and performs administrative functions for the Dean's Office at the University of Illinois College of Medicine Peoria while meeting departmental deadlines/responsibilities. Duties performed require an extensive knowledge of the Dean's Office, programs, policies and procedures of the campus and UIC. The position requires knowledge of various computer systems and databases. Position requires high degrees of professionalism, accuracy, accountability and confidentiality. The position works under administrative direction of the Business Administrative Associate (BAA). Duties & Responsibilities * Manages the Dean's calendar/makes travel arrangements for meetings and conferences. * Maintains a broad overview of committee deadline and responsibilities. Initiates, directs and coordinates administrative functions for numerous committees with full accountability for results. * Provides administrative support to the UICOMP Executive Committee. * Supports the Dean in securing agenda items (financial, curriculum updates, etc.) and building final copy agendas. * Provides quality control when organizing and compiling meeting materials from a wide variety of sources for Committee meetings. * Prepares and distributes final copy of confidential documents/reports requested by the Dean/Associate Deans/CFO to member of the Executive committee. * Serves as a liaison proactively provides administrative support to various special meetings coordinated by the Dean's Office (College Executive Committee and All Faculty Meeting). * Supports the All Faculty Meeting: solicits and compiles departmental annual, research and committee reports. * Obtains estimates for special events and recommends cost effectiveness. * Composes final copy of minutes. Manages the solicitation of confidential faculty nominations for the Executive Committee and College Executive Committee (Peoria). * Prepares membership reports for UIC in a timely fashion. * Provides administrative support to the Faculty Fellowships and Awards Committee. Coordinates meeting schedule. * Prepares and disseminates nomination documents to faculty. * Submits cost estimates and is responsible for purchasing engraved awards for presentation at the Annual Celebration of Excellence keeping BAA informed of final costs. * Notifies faculty who are selected for the awards. * Provides administrative support to the Committee on Committee. Committee on Committee places faculty on various committees based on request on "willingness to serve" survey. * Coordinates scheduling of meeting. * Prepares committee correspondence and roster. * Approves and disseminates final committee roster to UIC. * Provides administrative support to the UICOMP Senate. Coordinates rooms, equipment, and materials for meetings. * Compiles attendance reports for UIC and manages confidential ballot repository. * Provides administrative support to DEI Committee. * Provides administrative support for various departmental Faculty/ Academic Professional search committees as needed. * Serves on committees as assigned. * Coordinates event planning sponsored by the Dean's Office. * Completes complex travel arrangements, catering, submitting CIS tickets, assists in setting up/tear down and preparing documents needed for meetings and or events. * Represents the Regional Dean's Office in all interactions including mail correspondence, telephone calls, walk-ins and meeting attendance. * Screens, directs and or manages confidential and often difficult telephone calls which may require knowledge and/or interpretation of policies and procedures. * Schedules Head/Chair yearly evaluations and EPRs for staff reporting to the Dean. * Orders office supplies and picks up mail twice a day. * Provides secondary support for Emburse Enterprise-purchases and reimbursements and account reconciliation for Dean's Office account. * Serves as back-up processor for JDXpert/Cornerstone. * Assist the Director of the Office of Human Research Oversight and Community Institutional Review Board with audits of studies submitted to the IRB to ensure compliance with policies and procedures are being followed. * Complete and maintain current Citi training and accreditation. * Attends monthly IRB meetings as an Administrative Member. * Create, maintain and track yearly online confidential evaluations of the IRB Chair, Vice Chair and Director to be used for evaluations by the Regional Dean. * The employee performs other research, reporting and/or related duties as assigned, including assisting with all aspects of responsibilities within the Office of the Dean. * Performs other related duties as assigned. Perform other related duties and participate in special projects as assigned. Minimum Qualifications * High school graduation or equivalent * Any one or any combination totaling five (5) years (60 months) from the following categories: * college course work in business, finance, accounting or a related field: * 60 semester hours or an Associate's degree equals one (1) year (12 months) * 90 semester hours equals two (2) years (24 months) * 120 semester hours or a Bachelor's degree equals three (3) years (36 months) * Master's degree or higher equals four (4) years (48 months) * Progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles Preferred Qualifications To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. Sponsorship for work authorization is not available for this position. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

**Your Work Shapes the World at Caterpillar Inc.** When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. We are seeking an **Administrative Assistant to the Corporate EHS Organization** who will play a critical role in supporting the team with effective management and support of EHS across the enterprise. This position requires a proactive, detail-oriented professional with strong emotional intelligence, adaptability, and a collaborative mindset. **What You Will Do:** + Assisting the Corporate EHS Senior Director, other directors and the EHS team by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations. + Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation. + Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc. + Supporting global communications by maintaining a master calendar including all holidays, special events, organization meetings, and gatherings involving office employees. + Maintain strict confidentiality of all highly sensitive, personal, and financial information. + Streamline administrative processes, optimize productivity, and ensure smooth operations through planning and proactive problem-solving. + Effective management of a global recognition program for the Safety Driven Awards. **What You Have:** + **Accuracy & Attention to Detail:** Proven ability to process large volumes of information with precision; skilled in quality assurance and cross-checking methods. + **Collaboration:** Experienced in fostering teamwork and aligning diverse groups toward shared goals. + **Effective Communication:** Strong written and verbal communication; delivers constructive feedback and adapts messaging for clarity. + **Flexibility & Adaptability:** Comfortable with change; quickly adjusts to shifting priorities and new processes. + **Managing Multiple Priorities:** Skilled at balancing concurrent projects and re-prioritizing as needed to meet deadlines. + **Problem Solving:** Adept at identifying issues, analyzing alternatives, and implementing effective solutions. + **Calendaring:** Advanced proficiency in scheduling tools; manages complex calendars and multi-level tasks. + **Office Administration:** Experienced in coordinating meetings, travel, and office logistics efficiently. **Top Candidates Will Also Have:** + Bachelor's degree or equivalent experience supporting a diverse global organizations, with demonstrated professionalism and executive presence. + Experience with global time zone scheduling and managing schedule changes with agility. + Experience coordinating global travel, including knowledge of visa requirements and country-specific regulations. + Demonstrated ability to maintain confidentiality and privacy for sensitive matters. + Proven ability to collaborate across organizations. + Demonstrated initiative and ability to work with a small core team to help run day-to-day aspects of the business. + Strong organizational and prioritization skills with the ability to manage multiple tasks simultaneously. + Proficiency in travel coordination and expense management systems (e.g., Concur). + Advanced Microsoft Office 365 skills and comfort with enterprise systems (Workday, Viva Engage). + High emotional intelligence and adaptability in fast-paced environments. + Demonstrated ability to streamline processes and improve operational efficiency. **Additional Info** : + The primary location for this position is **Peoria, IL** + This role requires up to **5 days/week onsite** + International and Domestic travel: None + Relocation is **not** available + Sponsorship is **not** available **What You Will Get:** + Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. + Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays. + All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply. **About Caterpillar -** Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we've been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. **Final details:** Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application - please use the candidate log-in on our career website as it will reflect any updates to your status. \#LI **Summary Pay Range:** $28.15 - $42.25 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. **Benefits:** Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. + Medical, dental, and vision benefits* + Paid time off plan (Vacation, Holidays, Volunteer, etc.)* + 401(k) savings plans* + Health Savings Account (HSA)* + Flexible Spending Accounts (FSAs)* + Health Lifestyle Programs* + Employee Assistance Program* + Voluntary Benefits and Employee Discounts* + Career Development* + Incentive bonus* + Disability benefits + Life Insurance + Parental leave + Adoption benefits + Tuition Reimbursement * These benefits also apply to part-time employees **Posting Dates:** December 4, 2025 - December 14, 2025 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community (*********************************************** .

Job Title - Administrative Assistant Duration - 12 months • PeopleSoft Department CUESI - Power & Parts (Caterpillar Used Equipment Services Inc.) • It is a small team in Wearhouse atmosphere • They buy and sell caterpillar material • They sell the materials to suppliers/dealers • Purchasing materials from other CAT facilities • Tracking the sales order in system and creating invoices • Invoicing experience will be a plus • Follow up with the dealers for pending payments • They receive scrap materials from other facilities • These materials are sorted and sent to various scrap dealer s • No travel involved, no remote work • All software and system related training will be provided (the team has manuals as well) • Looking for someone who has couple of years of experience in office environment Responsibilities: • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Prepare invoices, reports, memos, letters, financial statements, and other documents. • File and retrieve corporate documents, records, and reports. • Open, sort and distribute incoming correspondence, including faxes and emails. • Prepare responses to correspondence containing routing inquiries. • Perform other duties as assigned. Top Skills: • Computer savvy, excel, word documents Soft Skills: • Interpersonal, good communication, should be able to work with others • Should be regular to office - attendance has to be good Additional Information All your information will be kept confidential according to EEO guidelines.