Secretary jobs in Oak Park, IL - 1,085 jobs

Visit Parish Website The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards. Responsibilities Front Desk and Reception • Greet callers and guests, take messages, route calls and parish emails appropriately. • Provide general information and assistance regarding parish activities, procedures, and services. Collaboration and Supervision • Work collaboratively with staff, office volunteers, the Pastor, and the Operations Director. • Report directly to the Operations Director; overall supervision provided by the Pastor. Records and Database Management • Maintain parish files in an organized and timely manner. • Record parishioner donations in Parish SOFT, and manage offertory envelope mailing through Our Sunday Visitor. • Record sacramental records and provide copies as requested, following Archdiocesan guidelines. • Record and track mass intentions and associated payments for masses, weddings, and funerals. Office Administration • Perform routine office functions including copying, scanning, faxing, mail sorting, and scheduling meetings. • Prepare correspondence, reports, and documents using Microsoft Office and Google Docs. • Prepare special mailings, invoices, and payment processing. • Maintain parish calendar for all activities. • Manage office supply inventory, ensuring adequate forms, paper, and sacramental certificates. • Prepare collection bags for all services, including second collections and holy days. Event Support • Assist in planning and executing parish events and meetings, including assigning and supervising volunteers as needed. Professional Conduct • Maintain discretion and respect privacy when handling sensitive, personal, financial, or internal matters. Parish Communications Support • Assist with weekend announcements, prayer of the faithful, bulletins, and second collection materials. • Support parish communications via: Weekly bulletin preparation, social media updates • Website content management Additional Duties • Perform other assignments and projects assigned. Requirements • High School graduate, GED or equivalent • Minimum of 3 years' experience in parish or business office setting, or equivalent combination of relevant education and related work experience. • Strong demonstrated knowledge of Microsoft Office products. • Familiarity with social media platforms and website software. • Excellent organizational and time management competencies. • Strong verbal and written communications, organizational, multi-tasking and interpersonal skills. • Ability to work in team environment and has a "Service Mindset" when working with others. • Able to identify issues and propose recommendations/solutions. • Can be entrusted with highly confidential information. • Strong drive to achieve results. • Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values. The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here. This position has an annualized salary range of $17.00 - $22.00. An employee's pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

in Chicago, IL. Schedule: Hybrid | Full-Time Duration: Long-Term Temporary (open-ended) Compensation: $30/hour Our client, a national non-profit public health association, seeks a Staff Assistant to support a C-Suite health executive, and others as assigned. This role will report to the Operations Administrator and process expense reports, coordinate executive travel logistics, support department project managers, and regularly communicate with internal and external stakeholders. Administrative Support Provide administrative support for Operations Administration and other department staff as assigned by supervisor. Prepare and submit necessary expense reports for all business. Responsible for making travel arrangements, maintaining calendars, and scheduling meetings with internal and external colleagues for assigned leadership staff. Support project managers and finance in executing agreements with external vendors efficiently and accurately throughout the contracting process Provide backup services and assistance as needed to other administrative staff. Operations Support Support the Director of Content Strategy & Operations and GVP with tracking and reporting metrics to inform strategies. Process payments when invoiced for services acquired through agreements. Assist with maintaining database of contracts to track expiration dates, payment due dates, and other historical data. REQUIREMENTS: High school graduate required; Associate's or Bachelor's degree strongly preferred. 2+ years explicit executive travel coordination required 3+ years administrative and/or operational experience supporting a team Strong interpersonal skills with the ability to interface effectively with people of varying disciplines and expertise. Demonstrated ability to effectively manage time, prioritize work, and multi-task across many assignments; detail and task-oriented, with the ability to function effectively under tight deadlines, high workload, and execute deliverables on time and effectively as a team member. Demonstrated ability to independently undertake and complete complex and detailed administrative projects. Excellent business writing skills and a demonstrated understanding of business methods and administrative systems including budgets. Strong sense of confidentiality and a demonstrated ability to exercise discretion and make independent judgments. Proficiency in Microsoft Office suite of software required. Demonstrated ability to function effectively in a team setting as well as independently. Demonstrated ability to exercise confidentiality and discretion. Solid communication skills, both verbal and written. City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation. By submitting your resume to City Staffing, you are agreeing to receive text messages about employment opportunities. Reply with STOP to stop receiving messages. Message & Data rates may apply.

Visit Parish Website The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards. Responsibilities Front Desk and Reception * Greet callers and guests, take messages, route calls and parish emails appropriately. * Provide general information and assistance regarding parish activities, procedures, and services. Collaboration and Supervision * Work collaboratively with staff, office volunteers, the Pastor, and the Operations Director. * Report directly to the Operations Director; overall supervision provided by the Pastor. Records and Database Management Maintain parish files in an organized and timely manner. Record parishioner donations in Parish SOFT, and manage offertory envelope mailing through Our Sunday Visitor. Record sacramental records and provide copies as requested, following Archdiocesan guidelines. Record and track mass intentions and associated payments for masses, weddings, and funerals. Office Administration Perform routine office functions including copying, scanning, faxing, mail sorting, and scheduling meetings. Prepare correspondence, reports, and documents using Microsoft Office and Google Docs. Prepare special mailings, invoices, and payment processing. Maintain parish calendar for all activities. Manage office supply inventory, ensuring adequate forms, paper, and sacramental certificates. Prepare collection bags for all services, including second collections and holy days. Event Support * Assist in planning and executing parish events and meetings, including assigning and supervising volunteers as needed. Professional Conduct * Maintain discretion and respect privacy when handling sensitive, personal, financial, or internal matters. Parish Communications Support Assist with weekend announcements, prayer of the faithful, bulletins, and second collection materials. Support parish communications via: Weekly bulletin preparation, social media updates Website content management Additional Duties * Perform other assignments and projects assigned. Requirements High School graduate, GED or equivalent Minimum of 3 years' experience in parish or business office setting, or equivalent combination of relevant education and related work experience. Strong demonstrated knowledge of Microsoft Office products. Familiarity with social media platforms and website software. Excellent organizational and time management competencies. Strong verbal and written communications, organizational, multi-tasking and interpersonal skills. Ability to work in team environment and has a "Service Mindset" when working with others. Able to identify issues and propose recommendations/solutions. Can be entrusted with highly confidential information. Strong drive to achieve results. Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values. The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here. This position has an annualized salary range of $17.00 - $22.00. An employee's pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.

The legal secretary provides support to attorneys and paralegals resulting in a high level of client service, including, but not limited to: preparing and editing financial transaction documents; managing detailed travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling intricate client billing; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks. As a Legal Secretary, your duties will include but not be limited to: Prepare, revise, format and finalize a wide variety of legal documents Assist attorneys with new client applications, conflict checks, engagement letters, waiver letters and auditor response letters Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies Interact on a daily basis with departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports and vendor invoices Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like) Arrange client and group meetings with calendar appointments and other hospitality arrangements Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Other duties as assigned Skills & Competencies: Knowledge of corporate transactional and closing processes Knowledge of legal terminology Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed-oriented and a problem solver Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently and be resourceful with problem solving Qualifications & Required Experience: Associate's degree preferred Minimum of three (3) years of legal secretarial experience in a law firm environment working with multiple attorneys. Position also requires the ability to work under pressure to meet strict deadlines. Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Proficient in Word Adobe Excel

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

A dynamic real estate company is seeking an Administrative Assistant role based in Chicago, IL. This position offers a competitive salary range of $50,000-$57,000, along with a comprehensive benefits package that includes 401(k) matching, health, dental, and vision insurance, AD&D and LTD coverage, a Health Savings Account (HSA), and paid time off (PTO). Responsibilities of the Administrative Assistant: Serve as the first point of contact for the property management office by greeting visitors, responding to walk-in inquiries, and assisting tenants with service requests such as access fobs, fitness center access, and conference room reservations. Communicate with tenants, vendors, and internal teams by phone and email to research, coordinate, and resolve requests or issues in a timely and professional manner. Support the Property Manager with administrative and financial functions, including preparing and maintaining tenant lease abstracts, coordinating move-ins and move-outs, tracking maintenance and cleaning requests, assisting with tenant billing, monitoring accounts receivable and payable, coding invoices in the Avid Payables System, and assisting with annual budget preparation. Manage vendor-related activities by assisting with contract preparation, tracking expiration dates, coordinating service providers such as janitorial and landscaping vendors, reviewing Certificates of Insurance for compliance, and maintaining records in the Alliant COI portal. Support tenant relations and property operations by planning tenant appreciation events, participating in property inspections and compliance audits, distributing security and life safety plans, coordinating fire drills and training, maintaining electronic property documentation, and completing additional duties as assigned by the Property Manager. Qualifications of the Administrative Assistant: Strong understanding of customer service principles and best practices Excellent verbal and written communication skills Ability to resolve sensitive tenant and vendor matters professionally Proven problem-solving skills with the ability to propose effective solutions Ability to manage multiple priorities and meet deadlines General knowledge of budgeting, financial statements, accounts payable, and accounts receivable Proficiency in Microsoft Word, Excel, and Outlook Active Real Estate License preferred but not required B-2

Administrative Assistant As an Administrative Assistant, you will perform administrative, clerical and routine billing and accounting activities for a program or facility and provides administrative support to the administrative office. Job Type: Full-time Let's Change Lives Together. Benefits & Perks: We provide a competitive and comprehensive benefits program that offers the protection, peace of mind and flexibility designed to support you - both at home and at work. Medical & Dental & Vision Insurance Flexible Spending Accounts Basic Life & Short-Term Disability Insurance 401(k) Savings Plan Life Assistance Program (LAP) Tuition Assistance Program Paid Time Off (PTO) * Paid Holidays * Paid Training Advancement Opportunities Who We Are: Abraxas Youth & Family Services is a national nonprofit human services provider dedicated to Building Better Futures for at-risk youth, adults, and families. Our diversified array of services includes alternative education, outpatient counseling, in-home services, shelter, detention, residential treatment and re-entry/transition services. Since 1973, Abraxas team members have positively impacted the lives of those we serve and the communities in which they live. Primary Duties and Responsibilities Assists team in promoting quality internal and external communications between the program, referral agencies and other external sources. Keeps records of invoices and support documents. Composes various daily, weekly, monthly and quarterly reports as assigned. Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care. Education and Experience: The following educational requirements are acceptable for this classification including: High school diploma or equivalent and five years of office related experience; OR Associate's degree and two years' experience; OR Bachelor's degree and no experience Job Competencies: Excellent grammar, communication and organization skills. Ability to compose and edit grammatically correct correspondence and reports. Comprehensive computer skills including knowledge of Microsoft Word, Excel and Power Point. Why Should You Consider Abraxas? At Abraxas, we celebrate the richness of our diverse employees and the communities we serve. We are actively committed to building a culture of awareness and belonging, as we strive to ensure we are a welcoming, inclusive, and culturally competent organization. As we work to make a difference in people's lives, we are dedicated to respect, equity, and the engagement of those we serve and our employees. As a Trauma-Informed Care Organization, we firmly believe in recovery and that our clients can lead fulfilling and meaningful lives, and we consider it an honor and a privilege to assist them in their journey. Whether you're looking to begin a rewarding career or you're a seasoned professional wanting a new challenge, we have a place for you and opportunities for development at all levels. At Abraxas, everything we do centers around people. That is why we are committed to providing you with competitive pay and comprehensive benefit options that help make your life easier and healthier, with a focus on providing choice when it comes to physical, emotional and financial wellness. Our benefit options meet you where you are in your life and set you up for success both in and outside of work. If you want to have a positive impact in the lives of others, come join us! Equal Opportunity Employer Abraxas Youth & Family Services, an affiliate of Apis Services Inc., offers a rewarding career for those passionate about making a difference in the lives of others. Abraxas is a great place to start your career whether you have a high school diploma or GED, military experience, some college, or a bachelor or advanced degree. If you are interested in counseling, juvenile justice, psychology, social work, teaching or just want to make a difference, we have a career path for you. About Company: Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment. Apis Services, Inc. and affiliate's provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment. We are Hiring and We Want You on Our Team!

Administrative Coordinator $50,000 - $54,000 medical, dental, life, 401k, ltd, std, profit sharing, vacation days, sick days, holidays We are growing and need to hire an optimistic go-getter. We will give you carte blanche to grow this position around yourself... basic responsibilities will involve assisting with customer service and all things data related for an order once it has been received. This is a tight knit team and you will be trusted as the liaison for mission critical information exchange between the customer and the internal departments. Productively neurotic or neurotically productive? Either way, you would be a good fit for this fast paced project coordinating role within this unique corporate culture; year, is truly a place where you will hear the employees describe their careers as "rewarding", "challenging" and "fun" - all in the same sentence. A rare combination, but then again, this is no ordinary company! This position has a strong project oriented focus. Your critical thinking, natural intuitiveness and excellent communication skills along with the ability to self-motivate and thrive in the midst of an ever-changing atmosphere will be the catalyst for you to prosper in this career! recent college grads, administrative assistant, entry level or experienced customer service, and all self-motivated, project oriented, digital and brand channel manager, human resources, pro-active, ambitious go-getters please send you resume TODAY!!

Our client, a global trading firm, is searching for a Temp-to-Hire Office Services Coordinator to support the front-desk operations of their Downtown office starting this month. This is a customer-service oriented role that collaborates with a peer Coordinator and the office team at large. This is a great opportunity for someone relationship-oriented who is excited to be the first point of contact for the firm. This position requires an in-office presence 5 days a week with an immediate start. The temporary rate is up to $25/hour and shifts to $55,000-$60,000 once permenant. Responsibilities: Welcome and guide guests, employee, and other stakeholders visiting the office. Oversee the front desk and reception area, ensuring a clean and organized workplace. Maintain office communications through Slack and Confluence. Manage the conference room calendar and resolve any conflicts surrounding meeting space. Coordinate and track domestic and international travel. Provide departmental support such as expense tracking, onboarding, and document maintenance. Requirements: Bachelor's degree Required. 2+ years of office experience in an administrative/support role preferred. Proficiency in Microsoft Office Suite. Excellent communication skills including the handling of confidential materials. Ability to simultaneously manage a variety of tasks within a dynamic workplace. A collaborative and community-centered work ethic

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries. **Working at Abbott** At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You'll also have access to: + Career development with an international company where you can grow the career you dream of. + Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. + An excellent retirement savings plan with a high employer contribution · Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree. + A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune. + A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists. **The Opportunity** We have an opening for an Administrative Assistant in our Abbott Park, IL location. The Administrative Assistant provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide back up support to higher-level management as needed. **What You'll Work On:** + Responsible for compliance with applicable Corporate and Divisional Policies and procedures. + Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and phone setups, acting as a liaison for remote access issues. + May include some support for tracking budget expenditures. + Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. + Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery. + Uses intermediate to advanced software skills to perform work assigned. + Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). + Coordinates new employee office set-ups and onboarding. + May train/coordinate work for new administrative assistants. **Position Accountability / Scope:** + Consistently interacts with high-level executives. + Intermediate to advanced knowledge and understanding of business processes and requirements. + Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional. + Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. + Proactively identifies and resolves scheduling conflicts. + Primary point of contact for manager's schedule. **Required Qualifications:** High School diploma or equivalent. Some college preferred. 3+ year's previous admin experience or equivalent. Operates with general instruction and some supervision. Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook. Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: ********************** Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at ************** , on Facebook at *********************** , and on Twitter @AbbottNews. The base pay for this position is $22.50 - $45.00 per hour. In specific locations, the pay range may vary from the range posted. An Equal Opportunity Employer Abbot welcomes and encourages diversity in our workforce. We provide reasonable accommodation to qualified individuals with disabilities. To request accommodation, please call ************ or email ******************

: The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking. Role Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff. Key Responsibilities: Administrative & Office Support: • Provide comprehensive administrative support to the Manager of Operations and staff. • Coordinate and manage supply ordering for the office, training courses, and events. • Act as primary liaison with office vendors, including printer services, shipping providers, and building management. • Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library). • Process and maintain accurate records for store orders and manage online store inventory. • Perform database updates and maintenance as required. • Assist with special projects and initiatives as assigned. • Carry out additional administrative duties to ensure efficient office operations. Training & Certification Program Support: • Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international). • Assist in coordination of logistics for public training, corporate training, correspondence & online courses. • Assist in preparation and distribution of course materials, support documents and shipments in a timely manner. • Review, process, and maintain proctor database and certification records. • Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests. • Ensure quality control and consistency of all training and certification materials. • Scan, file, and archive all certification and training-related forms. • Cross-train to support both domestic and international program procedures. Conference & Committee Support: • Assist with administrative and logistical duties for the Annual Training Conference. • Support assigned Vibration Institute Committees as staff liaison as needed. Experience & Qualifications: Experience: • 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment. • Experience supporting events, training programs, or certification activities strongly preferred. • Hands-on experience with databases or CRM systems (Association Management Systems a plus). • Demonstrated success in customer or member service roles, with strong communication skills. • Prior experience managing vendors, supplies, or office logistics is desirable. Skills: • Proven organizational and time management skills with strong attention to detail. • Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences. • Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required. • Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise. • Collaborative team player with ability to also work independently. Working Conditions: • Office-based with occasional travel (5-10%) • Ability to lift and carry up to 50 lbs. Compensation and Benefits: • Compensation is commensurate with experience and qualifications. • Health insurance, paid time off, retirement plan, professional development opportunities Application Process: Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled. References: Upon request

Administrative Assistant Reports to: Operations Manager Employment Status: Full-Time Work Schedule: Mon-Fri, 7:30am-4:00pm. Excluding Federal holidays; occasional weekend/after-hours may be required based on mission needs FLSA Status: Non-Exempt Position Summary: The Administrative Assistant will provide administrative and clerical support to DHS Federal Protective Service (FPS) Region 5 staff. Work includes document preparation, records management, meeting support, reporting, coordination with help desks, and other administrative support functions. Work is performed independently with minimal direct supervision. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality). This position is contingent upon contract award. DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Compose, type, and enter information into databases/spreadsheets. Prepare correspondence/documentation/mailing labels; copy data between records; file records. Receive/sort/distribute mail; prepare outgoing mail (including express/online services). Set up meetings/teleconferences (schedule rooms, disseminate details); attend meetings as requested; prepare/distribute agendas; take and distribute minutes; coordinate interoffice communications. Assist with inventory/maintenance/purchase/dissemination of routine supplies. Collect/disseminate GOV mileage and maintenance info monthly/as required. Maintain shared drive folders and hard copy/electronic files (e.g., Facility Security Assessments and related records) as directed. Assemble and disseminate routine reporting requirements on a schedule determined by on-site personnel. Liaison with DHS help desk for IT/telephone services (ticket initiation, follow-up, resolution, close-out). Track assigned case control numbers and route reports for review/approval. Provide support to security management branch programs as required (spreadsheets/report maintenance). Maintain, issue, and control facility keys (issuance, hand receipt, inventory). Timekeeping support duties as directed. Make travel arrangements / coordinate transportation and accommodations; support regional emergencies/taskings/projects as directed. Perform Human Resources administrative functions and tasks as directed. All other duties as assigned. About Us Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value. Recent accolades include: Great Place to Work 2020, 2021, 2022, 2023, 2024, 2025, 2026 HIRE Vets Medallion Award 2021, 2023, 2024 and 2025 VETS Indexes 5-Star Employer for 2024 and 2025 Employer Awards Military Friendly Employer Gold designation 2021,2022,2023,2024, 2025, 2026 Foodservice Equipment Reports 2023, 2024, 2025 Top Dealer Foodservice Equipment & Supplies magazine 2024, 2025 Distribution Giants list RATIONAL 2024, 2025 Premium Partner Award ENERGY STAR Partner Department of Defense Military Spouse Employment Partnership Small Business Partner Army Partnership for Your Success (PaYS) Partner #911 Learn more about us at aldevra.com. Requirements Security Requirements: Must pass a government background investigation/suitability determination prior to performance. This position requires passing an extensive background check. Workplace Safety and Environment: Safety is a condition of employment. Employees must follow all site safety and security requirements, use required PPE, maintain a clean and safe workspace, promptly report hazards/incidents, and work in a manner that protects themselves, coworkers, and government personnel. Qualifications: High school diploma 5 years of administrative assistant experience Excellent verbal communication skills and telephone manner Excellent and accurate written communication Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required Excellent attention to detail; accurate data entry Customer Focused and team-oriented work ethic Able to multi-task efficiently and accurately, focusing on quality Veterans and Military Spouses are encouraged to apply. We offer you a generous benefits package including: Medical, Dental and Vision Short Term and Long-Term Disability Life Insurance Paid Time Off Employee 401(k) with company match Professional Team Environment Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Chicago IL Duration: 6months Pay rate: $23-$24/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Client provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions. In addition to a beautiful environment and a positive corporate employee culture where contingent staff are embraced as an integral part of their staffing to meet their business objectives, here are just a few of the perks you can look forward to enjoying once you have been offered and accepted a contingent position: Various technology and training are available for anyone looking to expand and improve their current skill levels. Leadership support to drive your career into areas of interest to meet your passion and career goals. Flexible schedules in many cases, dependent on specific team. Collaborative team environment, creating a positive experience for those working. Inter-campus shuttles to get you from building to building with on-demand service to allow you to make the most of your workday. Complimentary shuttle service from the Metro to the campus (depending on the region/campus); and Complimentary coffee service throughout locations (depending on the region/campus). Responsibilities: Provides Advanced admin support to the team leaders. May provide back-up support to other team staff as needed. Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Interact with high-level executives and handle confidential or business-sensitive information. May include some support for tracking budget expenditures. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants. Responsible for all administrative functions for Global Security, such as: o Answering phones. o Calendar management, proactively solving conflicts. o Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues. o Scheduling travel and processing expense reports. o Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments. o Ordering office supplies. o Processing invoices. o Meeting/event planning and catering. o Creating or modifying business documents. o Preparing presentations from source materials. o Preparing binders and other large copy requests. o Requesting publications/articles. o Onboarding various contracted vendors; and Operates with general instruction and some supervision. Safeguards confidential information. Leadership and Interpersonal Skills: Fully understands assigned tasks and any associated expectations. Asks for clarification, as needed. Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines. Demonstrates strong problem-solving skills. Accountable and responsible for actions/mistakes. Challenges the team to always do better. Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas. Builds rapport and trust with others; possesses good listening skills. Education and experience: Some college preferred. 5+ years of previous administrative experience supporting executives. • Some leadership or supervisory experience desired. Experience working in pharmaceutical company or CRO strongly preferred. Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint or Visio and understanding of business processes and requirements. “Make it happen” spirit and attitude as well as persistence. Learns fast, grasps the “essence,” and can change course quickly, where needed. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivangi Shivpuri Email: ********************************* Internal Id: 25-47990

Position Overview: The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Title: Administrative Assistant Location: Barrington, IL (On-Site) Type: Full-Time, Permanent/Direct Hire Schedule: Monday - Friday, 8:00am - 5:00pm Pay Range: $50K-$55K Benefits: For eligible employees we offer medical, dental, and vision coverage. We offer 401(k) enrollment for eligible employees. Key Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Key Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite QuickBooks (Strongly Preferred)

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at *************** Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok (******************************* . Job Description Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues. Responsibilities + Provides general administrative support. May provide back up support to higher-level management as needed. + Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). + Interacts with high-level executives and handles confidential or business-sensitive information. + May include some support for tracking budget expenditures. + Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. + Orders business cards and stationery. + Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). + Coordinates new employee office set-ups and onboarding. + May train/coordinate work for new administrative assistants. + Operates with general instruction and some supervision. Qualifications + High School diploma or equivalent. Some college preferred. + 1+ years previous admin experience or equivalent. + Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements Additional Information Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: + The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time ofthis posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location,and we may ultimately pay more or less than the posted range. This range may be modified in the future. + We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees. + This job is eligible to participate in our short-term incentive programs. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of anybonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's soleand absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law. AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. US & Puerto Rico only - to learn more, visit ************************************************************************* US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: ************************************************************* Salary: $USD - $USD

Title: Administrative Support Specialist Job Type: Contract (6 months) Compensation: $20.50 per hour (W2) Industry: Chemical Manufacturing --- About the Role We are seeking an Administrative Support Specialist to join a leading global organization in the water treatment and sustainability solutions industry. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting multiple teams through efficient administrative processes. The position offers an opportunity to contribute to essential business operations and support both technical and sales teams. Job Description As an Administrative Support Specialist, you will handle a variety of tasks that ensure smooth day-to-day operations. Key responsibilities include: Processing order entries accurately and efficiently Closing service tickets in a timely manner Managing billing activities and ensuring proper documentation Providing support to service technicians for scheduling and coordination Assisting sales teams with administrative needs This role requires strong organizational skills, attention to detail, and the ability to prioritize tasks under tight deadlines. Qualifications Required Qualifications Proficiency in Microsoft Office Suite, including Excel Ability to multi-task and manage competing priorities Strong cross-functional communication skills Excellent task prioritization and organizational abilities Comfortable working under tight deadlines Preferred Qualifications Experience with SAP Familiarity with Dynamics CRM Benefits Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family's needs. For details, please review the DAHL Benefits Summary: *********************************************** How to Apply Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we've reviewed your application details, a recruiter will reach out to you with next steps! Equal Opportunity Statement As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!

Work Arrangement: Hybrid - 3 days onsite - Tuesday thru Thursday Schedule: 8:00-4:00 or 9:00-5:00, Mon- Fri Please note, this is a one-month project to start with the option to extend. About the Role As an Administrative Assistant, you will play a key role in supporting the senior executive within a Fortune 500 client. You will provide high-quality administrative and operational support to ensure the team runs smoothly, efficiently, and with exceptional attention to detail. This role is ideal for a proactive, service-oriented professional who enjoys working in a fast-paced environment, is eager to learn, and takes pride in supporting executive leaders. You'll be part of a collaborative team culture rooted in core values centered on service, inclusion, integrity, community, and teamwork. Key Responsibilities Provide comprehensive administrative support, including calendar management, scheduling meetings, coordinating travel, and preparing expense reports Maintain accurate records while ensuring confidentiality and organization of sensitive information Prepare, edit, and format correspondence, presentations, spreadsheets, and other business documents Support procurement activities, including invoice processing and tracking budget-related items Coordinate internal and external communications and ensure timely follow-up on requests Prepare briefing materials, agendas, meeting notes, and action-item summaries Serve as a point of contact for team inquiries and administrative requests Assist with onboarding activities for new team members and participate in cross-functional administrative partnerships Remain adaptable to shifting priorities and evolving business needs Perform additional administrative duties as assigned Required Skills & Qualifications Proven experience in Office Administration, Office Management, Administrative Assistant, Executive Assistant, or similar roles Experience coordinating travel arrangements Strong ability to manage multiple priorities with exceptional attention to detail in a fast-paced environment Tech-savvy with proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and WebEx or similar collaboration tools Excellent communication, project management, and critical thinking skills Polished and professional demeanor with comfort supporting executive-level leaders Demonstrated discretion and integrity when handling confidential information Highly proactive, positive, and dependable with the ability to anticipate needs Ability to work onsite three days per week Preferred Qualifications Experience supporting executive-level leadership in a corporate environment Experience coordinating events, logistics, or project workflows Strong problem-solving skills with a proactive mindset Familiarity with operational or security-sensitive environments is a plus (not required)

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Northbrook office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.