Secretary jobs in Oklahoma - 536 jobs

Campus OSU-Stillwater Contact Name & Email Ty Quadrelli, ************************ Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $20.00 Special Instructions to Applicants For full consideration, candidates must include a resume, cover letter and contact information for three professional references. About this Position This position reports to the Assistant Director of Testing and Technology within University Assessment and Testing. It is responsible for the day-to-day administration of local and national testing, which includes, but is not limited to proctoring the following tests: OSU course tests, placement tests, tests requiring accommodations through Student Accessibility Services (SAS), TOEFL, ACT, CLEP, PROV, ETS tests, FAA certifications, and Pearson Vue tests, amongst others. This position works closely with examinees, faculty, and other OSU administrative offices such as Student Accessibility Services and the Office of Undergraduate Admissions to provide information about and deliver the varied services available at the OSU Testing Center. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Administrative Support Specialist I - 1 year of clerical/customer service experience. Administrative Support Specialist II - 2 years of clerical/customer service experience Senior Administrative Support Specialist - 3 years of clerical/customer service experience. Post-secondary education may substitute for years of required experience. Certifications, Registrations, and/or Licenses: Must acquire required proctor certifications after hire. Skills, Proficiencies, and/or Knowledge: Must be able to follow instructions exactly, maintain confidentiality, and uphold ethical standards. Rigorous attention to detail is required. Must possess excellent interpersonal, communication (written and verbal), and organizational skills. Must be able to provide excellent customer service, work independently, coordinate projects through to completion. Must be very proficient working with technology and software, including databases, and maintaining confidential information appropriately and securely. Personal computer and/or word processing skills are also required. Preferred Qualifications Bachelor's 2+ years of experience working in a professional or academic testing center or 4 years of clerical/customer service experience. Experience working in an academic setting and/or administrative office. Certifications, Registrations, and/or Licenses: Must acquire required proctor certifications after hire. Completion of OSU HR certificate programs after hire. Skills, Proficiencies, and/or Knowledge: Proficient in delivering standardized, academic, and other local and national tests in both paper and computerized format in a professional testing environment. Proficiency with Microsoft Office programs, particularly Outlook, Word, and Excel. Must be able to efficiently operate and navigate a variety of online databases in order to update, extract, and prepare daily, weekly, and monthly test printing and reports.

We are looking for a focused Data Entry Clerk to continuously update our company's databases. The Data Entry Clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The Data Entry Clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary. Responsibilities: •The Data Entry Clerk will liaise with and follow up with employees within the company as well as with customers to collect information •The Data Entry Clerk will capture the data into relevant databases in a timely and accurate manner •You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary •Gathering reports, personal details, documents and information from employees, other departments and clients •Scanning through information to identify pertinent information •Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing •Creating accurate spreadsheets •Entering and updating information into relevant databases •Ensuring data is backed up •Informing relevant parties regarding errors encountered •Storing hard copies of data in an organized manner to optimize retrieval •Handling additional duties from time to time Requirements•High school diploma •1+ years experience in a relevant field •Good command of English •Excellent knowledge of MS Office Word and Excel •Strong interpersonal and communication skills •Ability to concentrate for lengthy periods and perform accurately with adequate speed •Proficient touch typing skills Benefits•Premier Medical, Dental and Vision Insurance with no waiting period •Paid Vacation, Sick and Parental Leave •401(k) Plan with Profit Sharing •Tuition Reimbursement

Secretarial/SECRETARY 10 MONTHS QUALIFICATIONS/REQUIREMENTS: Education: · High School transcript or equivalent. Specialized Knowledge, Licenses, etc.: Ability to exercise independent judgment in all aspects of the position and to deal with changing priorities. Ability to deal effectively and courteously with parents and school system employees. Manage multiple tasks efficiently and effectively in stressful situations. Extensive oral and written communication skills necessary. Perform basic math, including calculations using fractions, percent's and/or ratios; read technical information, compose a variety of documents; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles and practices; business telephone etiquette; standard office machines; basic computer applications; and office methods and practices. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Other duties as assigned. Specific Training/Skills: Job skills are required to perform tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the job are job related software Considerable knowledge of computer skills including charts, spreadsheets, complex word processing and templates. Physical Requirements: Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable. Duties may require lifting, carrying, and moving light work-related supplies/equipment, frequent stooping kneeling, crouching and/or crawling and significant fine finger dexterity. Duties require using a computer keyboard and monitor, standing, reaching, bending, crouching and/or kneeling. Experience: Previous office procedures in a school setting is desirable, but not required. DUTIES/RESPONSIBILITIES AND ESSENTIAL FUNCTIONS: The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions. High school transcript or GED Must possess good typing, bookkeeping, spelling and grammar skills. Ability to work effectively in a team environment. Be self-motivated, able to work on several projects concurrently. Be able to follow instructions and follow through on assignments given by several staff members. Be able to protect the confidentiality of information pertaining to students, staff and program matters as appropriate. Ability to exercise initiative and sound judgment. Ability to react resourcefully to varying conditions. Courteous attitude, even disposition, patience and knowledge of telephone etiquette. Good computer and organizational skills, knowledge of office machines and equipment. Ability to work indipendently. EMPLOYMENT TYPE: FULL-TIME, PERMANENT

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100 TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description: Under supervision, this position is responsible for processing complex paper and electronically submitted claims requiring further investigation and coding; resolving pended claims and processing adjustments. Multi-task & decision making - navigating multiple computer applications - a lot of mouse functions - web based applications - production based environment - sedentary work (sitting for long periods of time) - quality and production expectations. Minimum Requirements: High School Diploma or GED required 6 mo office environment experience Data Entry and/or typing experience Clear and concise written and verbal communication skills Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

MINIMUM QUALIFICATIONS 1. Is computer literate, preferably in home health or similar operation. 2. Has a minimum of one-year experience, or graduation from a one or two year business college. 3. Can type at least 50 words per minute. Has ability to use a variety of office machines and office software programs. 4. Knowledge of medical terminology preferred. 5. Is at least eighteen years of age. SUMMARY OF JOB RESPONSIBILITIES The secretary/receptionist is responsible for data entry, printing, coding, and report generations of all physician orders and all information related to patient care. Is responsible for routine clerical matters and assuring that documents flow in a coordinated and efficient manner.

Job Posting Title Secretary Agency 310 STATE FIRE MARSHAL Supervisory Organization State Fire Marshal Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Fill a vacant position Basic Purpose Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator. Typical Functions Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence. Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries. Receives visitors; answers inquiries personally or refers to appropriate official. Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account. Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences. Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy. Supervises administrative or clerical assistants. Level Descriptor At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees. Education and Experience Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience. Knowledge, Skills, Abilities, and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees. Special RequirementsAdditional Job Description Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Job Posting Title Secretary Agency 310 STATE FIRE MARSHAL Supervisory Organization State Fire Marshal Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Fill a vacant position Basic Purpose Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator. Typical Functions * Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence. * Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries. * Receives visitors; answers inquiries personally or refers to appropriate official. * Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account. * Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences. * Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy. * Supervises administrative or clerical assistants. Level Descriptor At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees. Education and Experience Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience. Knowledge, Skills, Abilities, and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees. Special Requirements Additional Job Description Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Responsibilities: Under minimal supervision provides diversified and confidential secretarial support for the Property Manager, Assistant Property Manager, communication with Building Security and services to the Building's tenants and guests. Duties include preparing and distributing various office correspondence, light bookkeeping duties, processing of invoices for payment, working with vendors on accounts payable and receivables, and other general duties. Performs with use of technical and business vocabulary and knowledge of company operations, organizational procedures and personnel. Requirements and Skills: High School Diploma or general education degree (GED) 1 - 3 years of experience Proficiency with PC Windows-based software, including Word, Excel and MS Office and, property management software such as Yardi and security/access control software such as Lenel. General office experience within the commercial real estate industry. High level of administrative competence. Accomplished people skills: phone and interpersonal, ability to work with various and conflicting personalities; able to communicate with tenants and vendors, defining and solving issues within company policies. Understanding and use of general office tools and equipment. Demonstrate reliability, integrity and confidentiality. Commercial real estate knowledge desirable. #AFC

ACD Evening Secretary RESPONSIBLE TO: Adult Career Development Specialist, Tahlequah Campus Full Time (ICTC Personnel) or Part Time (Express Personnel) QUALIFICATIONS: EDUCATION: High School Diploma; Prefer Technical Business and Office Training CERTIFICATION: Not required SKILLS: * Excellent human relations and communication skills. * Excellent organizational skills with ability to perform responsibilities on own initiative with minimal supervision including: planning, executing, and completing assignments. * Must be able to manage multiple tasks. * Skills in proofreading, word processing, and composition of various forms of business communications. * Ability to learn in a range of computers applications; specifically, word processing, spreadsheet, and database management. Competence in Microsoft Office Suite (Word, Excel, Access, etc). * Type at least 50-60 wpm with minimal errors. * Basic math, bookkeeping and /or cashiering skills. * Records maintenance and management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: * Punctual and regular attendance following a designated work schedule. * Ability to work extended hours and additional days/evenings as required by position responsibilities. * Must be willing to travel as required. PHYSICAL STANDARDS: * Ability to read and comprehend varied documents. * Ability to stand for extended periods of time and move around campus. * Requires stooping, bending, and pulling. * Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. * Ability to operate a 4-wheel vehicle in order to perform job related travel. EMOTIONAL EFFORT: * Moderate to extreme. * Frequent deadlines requiring concentrated effort and some overtime work. * Must be a self-starter. * Must have the ability to manage job functions, while providing services to customers at the same time. * Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS: * Be knowledgeable regarding services and classes available. * Act as receptionist for ACD and assist internal and external customers as needed. * Efficiently manage inquiries from current and potential clients in a timely and congenial manner. * Maintain professional appearance of office area. * Organize and maintain an efficient filing system of departmental files. * Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. * Assist in maintaining inventory of equipment and supplies within area of responsibility. * Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. * Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technical Education. * Compile information and assist in the preparation of departmental reports as required. * Perform word processing, formatting, and copying of training materials and departmental forms. * Maintain class file for each program containing all pertinent data. * Prepare certificates, course rosters, and transcripts. * Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. * Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. * Handle incoming and outgoing mail. * Maintain, compose, type, and file client/student correspondence and information. * Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) * Assist in schedule development for courses and instructors. * Provide clerical support to Adult Career Development instructors as required. * Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. * Coordinate, complete, and submit the following within the specified time frame: * Monthly Board Submissions * Instructor Time Sheets/Payroll Requisitions * Purchase Orders * Agency Invoices * Handle non-routine assignments from the Specialist, utilizing time management, initiative and self-direction. * Assume responsibility for personal professional development and seek learning opportunities for increased program knowledge. * Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. * It is expected for employee to be on time each workday as this is essential to the employee\'s job. RELATIONSHIPS: Internal: Build a good harmonious rapport and work cooperatively with all district personnel while achieving the duties, responsibilities and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."

TITLE: Secretary QUALIFICATIONS: 1. A reasonable degree of proficiency in typing and keyboarding. Working knowledge of basic office procedures and the operation of common office equipment and machines. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. REPORTS TO: Director of Special Services SUPERVISES: All assistant secretaries in the school building. JOB GOAL: To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized. PERFORMANCE RESPONSIBILITIES: Performs the usual office routines and practices associated with a busy yet productive and efficient office. Prepares correspondence, reports, notices, and recommendations as required. Maintains such student records as shall be required. Places, receives and routes all incoming calls. Maintains a daily teacher attendance log and the attendant records for substitute teachers. Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form. Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed. Orders and maintains supplies as needed. Performs any bookkeeping tasks associated with the specific position. Maintains a schedule of appointments and makes arrangements for conferences and interviews. Welcomes visitors and arranges for their comfort. Performs such other duties as may be assigned. TERMS OF EMPLOYMENT: Ten, eleven or twelve-month year. Salary and work year to be according to the current schedule. EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on evaluation of noncertified personnel.

Responsible for providing full administrative support services to attorneys and paralegals while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Formats letters, pleadings, and other forms. Prepare rough drafts, proofread before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Order, follow-up, and maintain medical records and billing. Maintains accurate sources of client/case information. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Schedule depositions, mediations, and other appointments as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs back-up receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of, or the ability and willingness to learn various court rules and filing requirements. Knowledge of, or the ability and willingness to learn the format of various legal documents including, but not limited to, Requests for Production of Documents, Responses to Interrogatories, Entries of Appearance, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) relates to the particular practice area(s). Demonstrate spelling and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills are necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Comprehensive computer and office equipment experience and proficient typing ability. Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook and PDF editing software. Work occasionally requires more than 40 hours per week to perform the essential duties of the position, on a case-by-case basis. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 10-15 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore, work may require driving personal vehicle. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

1. Serve as first line of impression/contact for Graduate College. 2. Distribute various documents and denote student records received. 3. Document receipt of various records on SIS . 4. Provide assistance as needed in various projects/deadlines in the admissions process. All other duties as assigned. Work Schedule Monday through Friday 8:00 a.m. - 5:00 p.m. Occasional overtime Twice yearly Graduate Commencement ceremonies

The Opportunity: Legal Secretary 💎 Email resumes to: ******************************* About the Firm Our esteemed client is a prestigious, full-service law firm known for its collaborative culture, high-profile clientele, and commitment to excellence. We are seeking a proactive and detail-oriented Litigation Legal Secretary to support a dynamic team of litigation attorneys. This is an excellent opportunity to become an integral part of a firm that values professionalism, innovation, and a strong team-oriented environment. Key Responsibilities Provide high-level administrative and legal support to litigation attorneys and paralegals Prepare, format, proofread, and edit legal documents including pleadings, motions, briefs, and correspondence File documents electronically with federal and state courts (including ECF and other court filing systems) Manage attorney calendars, schedule meetings, and coordinate court deadlines and appearances Maintain and organize case files, discovery materials, and litigation databases Handle time entry, billing processes, expense reimbursements, and other administrative tasks Communicate professionally with clients, courts, vendors, and internal departments Assist with trial preparation, including compiling exhibits and managing logistics Prioritize and manage multiple tasks while meeting deadlines in a fast-paced environment Qualifications Minimum of 5 years of experience as a legal secretary, preferably with a focus on litigation Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and legal software Strong knowledge of court rules, filing procedures, and legal terminology Excellent written and verbal communication skills High level of organization, attention to detail, and ability to work independently Ability to maintain confidentiality and demonstrate sound judgment Familiarity with document management systems and e-discovery tools is a plus

Campus OSU-Stillwater Contact Name & Email Brenda Dawes, ************************ Work Schedule Monday through Friday 8:00 am-5:00 pm Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $20.00 Hourly Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 2026-01-23 to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter, and contact information for three professional references. About this Position The OSU Institute for Teaching and Learning Excellence seeks a highly organized, detail-driven, and customer service oriented individual to serve as the Administrative Support Specialist. This role processes position openings, employment forms, travel requests, and payroll for the Office of Individual Study. The specialist hires and supervises the front desk student receptionists, handles department key inventory, serves as back up for fiscal deposits, and fulfills various administrative support functions. This position requires strong communication and organizational skills, the ability to manage multiple tasks simultaneously, and a commitment to providing excellent customer service.The Administrative Support Specialist has a vital role in ensuring ITLE operates efficiently. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Admin Supp Spclt I: Highschool and 1 year of clerical/customer service experience. Admin Supp Spclt II: Highschool and 2 years of clerical/customer service experience. Admin Supp Spclt Sr: Highschool and 3 years of clerical/customer service experience. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Keyboarding/typing at minimum 35 cwpm, personal computer experience required, Word, Excel, Outlook, knowledge of human resources principles, ability to work and communicate effectively with university offices, public and co-workers, ability to maintain compliance with OSU and State policies and procedures Preferred Qualifications Associate's Two years plus college or technical: Human Resources, Payroll Administration 3-4 years with 1-2 at OSU Skills, Proficiencies, and/or Knowledge: Understanding of OSU systems and software: Travel, AIRS Deposits and Accounts Receivables, Banner 9, UKG, PageUp, OSU Payroll approval system, Online EPAFs

Secretarial/SECRETARY, 12 MONTHS QUALIFICATIONS/REQUIREMENTS: Education: · High School transcript or equivalent. Specialized Knowledge, Licenses, etc.: Ability to exercise independent judgment in all aspects of the position and to deal with changing priorities. Ability to deal effectively and courteously with parents and school system employees. Manage multiple tasks efficiently and effectively in stressful situations. Extensive oral and written communication skills necessary. Perform basic math, including calculations using fractions, percent's and/or ratios; read technical information, compose a variety of documents; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles and practices; business telephone etiquette; standard office machines; basic computer applications; and office methods and practices. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Other duties as assigned. Specific Training/Skills: Job skills are required to perform tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the job are job related software Considerable knowledge of computer skills including charts, spreadsheets, complex word processing and templates. Physical Requirements: Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable. Duties may require lifting, carrying, and moving light work-related supplies/equipment, frequent stooping kneeling, crouching and/or crawling and significant fine finger dexterity. Duties require using a computer keyboard and monitor, standing, reaching, bending, crouching and/or kneeling. Experience: Previous office procedures in a school setting is desirable, but not required. DUTIES/RESPONSIBILITIES AND ESSENTIAL FUNCTIONS: The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions. Must provide Criminal History background check and fingerprinting. High school transcript or GED Must possess good typing, bookkeeping, spelling and grammar skills. Ability to work effectively in a team environment Be self-motivated, able to work on several projects concurrently Be able to follow instructions and follow through on assignments given by several staff members Be able to protect the confidentiality of information pertaining to students, staff and program matters as appropriate. Ability to exercise initiative and sound judgment Ability to react resourcefully to varying conditions Courteous attitude, even disposition, patience and knowledge of telephone etiquette Good computer and organizational skills, knowledge of office machines and equipment. Ability to work independently EMPLOYMENT TYPE: FULL-TIME, PERMANENT

This half-time position provides services and support to administrators, faculty, and staff within the Division of Agricultural Sciences and Natural Resources ( DASNR ) in the scope of assigned HR functions. Must become familiar with DASNR on- and- off-campus structure; enjoy working with people; able to multi-task; pay close attention to detail; maintain confidentiality; have a desire to learn OSU policy and procedures; workers' comp, the on-line EA system, etc., and enjoy a variety of work assignments. Willing to be flexible with proposed hours of work schedule. Work Schedule Twenty hours to be scheduled by supervisor.

Secretarial/Clerical/ACD Evening Secretary Date Available: ASAP Closing Date: Until Filled INDIAN CAPITALTECHNOLOGY CENTER DISTRICT NO. 4 JOB DESCRIPTION POSITION: ACD Evening Secretary RESPONSIBLE TO: Adult Career Development Specialist, Tahlequah Campus Full Time (ICTC Personnel) or Part Time (Express Personnel) QUALIFICATIONS: EDUCATION: High School Diploma; Prefer Technical Business and Office Training CERTIFICATION: Not required SKILLS: Excellent human relations and communication skills. Excellent organizational skills with ability to perform responsibilities on own initiative with minimal supervision including: planning, executing, and completing assignments. Must be able to manage multiple tasks. Skills in proofreading, word processing, and composition of various forms of business communications. Ability to learn in a range of computers applications; specifically, word processing, spreadsheet, and database management. Competence in Microsoft Office Suite (Word, Excel, Access, etc). Type at least 50-60 wpm with minimal errors. Basic math, bookkeeping and /or cashiering skills. Records maintenance and management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: Punctual and regular attendance following a designated work schedule. Ability to work extended hours and additional days/evenings as required by position responsibilities. Must be willing to travel as required. PHYSICAL STANDARDS: Ability to read and comprehend varied documents. Ability to stand for extended periods of time and move around campus. Requires stooping, bending, and pulling. Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. Ability to operate a 4-wheel vehicle in order to perform job related travel. EMOTIONAL EFFORT: Moderate to extreme. Frequent deadlines requiring concentrated effort and some overtime work. Must be a self-starter. Must have the ability to manage job functions, while providing services to customers at the same time. Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS: Be knowledgeable regarding services and classes available. Act as receptionist for ACD and assist internal and external customers as needed. Efficiently manage inquiries from current and potential clients in a timely and congenial manner. Maintain professional appearance of office area. Organize and maintain an efficient filing system of departmental files. Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. Assist in maintaining inventory of equipment and supplies within area of responsibility. Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technical Education. Compile information and assist in the preparation of departmental reports as required. Perform word processing, formatting, and copying of training materials and departmental forms. Maintain class file for each program containing all pertinent data. Prepare certificates, course rosters, and transcripts. Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. Handle incoming and outgoing mail. Maintain, compose, type, and file client/student correspondence and information. Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) Assist in schedule development for courses and instructors. Provide clerical support to Adult Career Development instructors as required. Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. Coordinate, complete, and submit the following within the specified time frame: Monthly Board Submissions Instructor Time Sheets/Payroll Requisitions Purchase Orders Agency Invoices Handle non-routine assignments from the Specialist, utilizing time management, initiative and self-direction. Assume responsibility for personal professional development and seek learning opportunities for increased program knowledge. Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. It is expected for employee to be on time each workday as this is essential to the employee's job. RELATIONSHIPS: Internal: Build a good harmonious rapport and work cooperatively with all district personnel while achieving the duties, responsibilities and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."

Job DescriptionThe Opportunity: Legal Secretary Email resumes to: ******************************* About the Firm Our esteemed client is a prestigious, full-service law firm known for its collaborative culture, high-profile clientele, and commitment to excellence. We are seeking a proactive and detail-oriented Litigation Legal Secretary to support a dynamic team of litigation attorneys. This is an excellent opportunity to become an integral part of a firm that values professionalism, innovation, and a strong team-oriented environment. Key Responsibilities Provide high-level administrative and legal support to litigation attorneys and paralegals Prepare, format, proofread, and edit legal documents including pleadings, motions, briefs, and correspondence File documents electronically with federal and state courts (including ECF and other court filing systems) Manage attorney calendars, schedule meetings, and coordinate court deadlines and appearances Maintain and organize case files, discovery materials, and litigation databases Handle time entry, billing processes, expense reimbursements, and other administrative tasks Communicate professionally with clients, courts, vendors, and internal departments Assist with trial preparation, including compiling exhibits and managing logistics Prioritize and manage multiple tasks while meeting deadlines in a fast-paced environment Qualifications Minimum of 5 years of experience as a legal secretary, preferably with a focus on litigation Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and legal software Strong knowledge of court rules, filing procedures, and legal terminology Excellent written and verbal communication skills High level of organization, attention to detail, and ability to work independently Ability to maintain confidentiality and demonstrate sound judgment Familiarity with document management systems and e-discovery tools is a plus

Campus OSU-Stillwater Contact Name & Email Jeannette Parrish, ***************************** Work Schedule Monday- Friday, 8am-5pm with occasional evenings and weekends for special events. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $17.50 Hourly Special Instructions to Applicants Please include: a Resume, Cover Letter, and contact information for Three Professional References. About this Position We are excited to announce an opportunity to join our team as an Administrative Support Specialist I-II! This role is perfect for an organized, detail-oriented, and proactive individual who thrives in a collaborative academic environment. As the Academic Department Assistant, you will play a vital role in supporting the daily operations of the department. You will work closely with faculty, staff, and students to ensure smooth administrative processes and contribute to the success of the department's academic and research goals as well as lab operations. This position provides administrative support to the School of Hospitality and Tourism Management (HTM) in the Spears School of Business. It serves as a resource for HTM faculty, staff, and students. The position is responsible for: completing paperwork related to travel requests and reimbursements; purchase requests; new hire paperwork; textbook orders and other administrative functions supporting the HTM academic offices and labs. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Administrative Support Specialist I: 1 year of clerical/customer service experience. Administrative Support Specialist II: 2 years of clerical/customer service experience. Certifications, Registrations, and/or Licenses: Must currently be a notary or be willing to become one. Spears will cover the cost of obtaining/renewing the commission and other required expenses. Skills, Proficiencies, and/or Knowledge: Must have ability to accomplish tasks without supervision. Must have strong organizational, and interpersonal skills. Must have ability to meet deadlines and handle competing multiple priorities. Must be able to maintain confidentiality of sensitive information. Preferred Qualifications Bachelor's Business Management, Communications, or related degree area Three to five years administrative assistance in higher education