Secretary jobs in Orono, ME - 39 jobs

The School is seeking a temporary, full-time CL3 Administrative Specialist to provide essential support in the areas of student services and finance. This full-time, 40-hours per week, temporary position pays $21.09/hr. The CL3 Administrative Special will be responsible for a range of finance, personnel-related, and student support tasks. Key responsibilities include serving as the primary point of contact for students and the general public by staffing the main office; providing procurement services for the School of Social Work including purchasing, processing travel and expense reports in the Concur system and provides accounts receivable and accounts payable support; processing unit human resources and payroll forms including but not limited to faculty summer salary, PATFA teaching contracts, student hiring paperwork, temporary appointments, hiring requisition templates, additional compensation and stipend forms; reconciling all financial accounts managed by SSW on a monthly basis; assisting in other financial projects and reporting as needed; researching potential expenditures and providing data and recommendations; assisting with preparation and management of department budget; monitoring and maintaining inventory and ordering supplies; coordinating searches for salaried and hourly positions; serving as liaison for faculty regarding contracts and payroll issues; tracking and reporting of re-appointments and tenure; troubleshooting technological problems and coordinating with technical support services; providing general support to full- and part-time faculty, including assisting with correspondence; creating and maintaining files and databases for BSW and MSW student records and information; coordinating with other units on campus (ELH Academic Support Center, Graduate School, Student Records) to meet student needs; organizing and providing administrative support for School events; maintaining the School's website; and other duties and reasonably assigned. About the University: The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer. Qualifications: Required: 60 credits or more of higher education or equivalent work experience and training. Minimum of three years of administrative/office experience. Comprehensive knowledge and experience with Google Suite, including Sheets, Docs, Forms, and Calendar. Extensive knowledge and experience with Microsoft Office Suite required, including Word, Excel, Publisher, and PowerPoint. Knowledge and experience with Microsoft business analytics applications such as PowerBI. Digital media (i.e. Canva) and website support (i.e. WordPress) experience. Experience with video conference software (i.e. Zoom or Teams). Demonstrated skills in operating office equipment (i.e. printers, copiers, scanners, etc.). Proven written, oral, electronic, and interpersonal communication skills. Demonstrated ability to prioritize and manage workload with changing priorities and multi-task in a fast-paced, team-oriented, and student-centered environment. Preferred: Associate's degree. Knowledge of and/or experience with social work and/or the human services. Other Information: To be considered for this position you will need to “Apply” and upload the documentation listed below: 1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30 p.m. EST on January 9, 2026. For questions about the search, please contact search committee chair Elizabeth Armstrong. The successful applicant is subject to appropriate background screening. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call ************.

The Ross Manor campus provides three professional levels of care and support for residents including assisted living , skilled rehabilitation and complete nursing care services. Under the ownership of First Atlantic Healthcare, Ross Manor follows in First Atlantic's long standing reputation for excellence in Long Term Care. Under the ownership of First Atlantic Healthcare, Ross Manor follows in First Atlantic's long standing reputation for excellence in Long Term Care. As our Unit Secretary. you are the l first impression for our patients, residents, family members, physician practices, health care providers, and vendors. You are able to let your approach to customer service approach , and use your technical/office skills to wow your customers, all while surrounded by a great care delivery team. We want to support your need for balance of work and life - while you're providing great service, you have access to: Tuition reimbursement and education support to grow your career with us!Full time employees have access to full benefits; medical, dental, vision, life, and disability Paid Time Off available to all employeesA supportive and caring work environment 401(k) Retirement savings program Specific Requirements: * Possess a pleasant and professional telephone and personal presentation. * Work with people in a positive and friendly manner. * Basic understanding of telephone systems, computer and photocopier. * Work with frequent interruptions and multi-task effectively. Education and Experience: * High school graduate or equivalent preferred. All job offers are contingent upon receiving excellent references and passing the Maine State Background Check. State of Maine requires Covid-19 Vaccination.

If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through "Find Jobs" using your existing PRISM account. ADMINISTRATIVE CLERK STATE OF MAINE JUDICIAL BRANCH This position is for Judicial Branch internal employees only The Job: This is highly responsible managerial, clerical, administrative, supervisory, and public relations work in a large Clerk's Office requiring significant supervisory and interpersonal skills. Extensive contact with the public in person or by phone requires the incumbent to utilize excellent customer service skills. Office responsibilities require extensive use of various computer systems and office equipment, knowledge of basic office procedures, and competent supervisory practices. Under the direction of a Clerk of Court or other higher-level office supervisors, employees in this class supervise clerical staff (assigning and reviewing work, training employees, participating in the hiring, evaluation and discipline, including dismissal, of employees and similar levels of supervisory work). Employees may also supervise one or more divisions of a Clerk's Office and/or serve as the primary back-up for the Clerk in the absence of the Clerk or other higher-level office supervisors. Salary Range: Grade 13, $27.04 to $36.62 per hour. What We Offer: At the Maine Judicial Branch, we value our employees, which is why we offer great benefits. In addition to competitive pay, we provide: Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year. Paid Parental Leave: 4 weeks Gym membership and childcare reimbursement programs Public Service Student Loan Forgiveness Program Health insurance coverage (85%-100% employer-paid for employee-only plan) Health insurance premium credit (5% decrease in employee premiums) Dental insurance (100% employer-paid for employee-only plan) Health and dependent care flexible spending accounts Defined Benefit Pension plan contributions Voluntary deferred compensation (retirement savings 457 Plan) Up to $1000 Tuition Reimbursement each year Employer-paid life insurance (1x annual salary) Additional wellness benefits Responsibilities: Supervises one or more divisions of a Clerk's Office. Plans, assigns, and reviews work of subordinate employees. Participates in hiring, evaluation, and discipline of employees. Oversees the operation of the Clerk's Office in the absence of the Clerk and other higher-level office supervisors. Supervises and/or accurately performs any or all of the following: Supervises and train employees, and encourages and promotes continuous staff development. Dockets, processes, and files matters before the Court. Schedules pre-trial activities, trials, motions, and other proceedings. Manages trailing dockets and consolidated trial lists. Handles and processes fines, fees, costs, and other funds paid to or through the Court, and maintain books, ledgers, and accounts, as necessary. Reconciles cash receipts and bail account; compiles financial reports. Processes counsel vouchers and participates and monitors fine collection efforts. Prepares abstracts and reports for the Administrative Office of the Courts, Secretary of State, State Bureau of Investigation, and other agencies, as directed. Answers inquiries in person, over the telephone, and in writing from the public, judges/justices, attorneys and other state, local, county, and federal agencies concerning matters before the Court. Ensures the provision of courteous and professional assistance and effective working relationships with all who use the Court. Operates electronic recording machines, maintains appropriate logs, and performs duties ancillary to recording Participates in jury management activities, both traverse and grand, including preparation of lists and mailing of questionnaires. Serves as courtroom clerk and performs duties as required by the judge/justice, including the jury selection process. Performs administrative duties, such as monitoring supplies and forms, as requested by the Clerk. Performs other duties as required. We're Looking For: Graduation from high school or GED. Two years of experience as an Associate Clerk (or similar relevant supervisory experience). College coursework may be substituted for the work experience on a year-for-year basis Alternatively, a Clerks Certification and two years in a supervisory capacity may substitute for the two years of work experience as an Associate Clerk (or similar relevant supervisory experience). KNOWLEDGE, SKILLS AND ABILITIES REQUIRED Experience in the planning, assignment, and supervision of the work of subordinate employees in an effective and positive manner. Experience in hiring, evaluation, and discipline of employees. Ability to assume overall responsibility for the operation of one or more divisions within a Clerk's Office. Ability to train employees. Knowledge of the principles of progressive discipline. Accurately keyboard or type not less than 45 words per minute. Ability to complete work with accurate attention to detail. Ability to interact effectively with the public, supervisors, other court staff, judges/justices, and attorneys in a variety of situations and circumstances. Ability to understand and follow oral and written instructions. Strong oral and written communication skills, including speaking to groups. Ability to perform basic mathematical functions and the ability to accurately receive and distribute funds. Ability to understand and follow administrative and clerical procedures governing clerks' offices, including the Clerk's Manual, as well as Judicial Branch policies and procedures. Ability to understand court procedures, legal documents, laws, and legal factors pertaining to the court system. Ability to maintain confidentiality of sensitive Judicial Branch information. Ability to learn detailed computer applications. Proficiency in the use and care of office equipment, including typewriters, computers, calculators, copy machines, postage machines, and fax machines, and the ability to learn to use other equipment, such as a TTY, cash drawers, and credit card readers. Knowledge of criminal and civil procedures and Maine court rules. How to Apply: This position will remain open until closed. Cover letter, resume, and online application are required and must be submitted online at ************************************************************************************************************************** The Judicial Branch is an EEO/AA employer. . If you have any questions about the online application process, please contact the Judicial Branch Human Resources Department at ************************.

Northern Light Eastern Maine Medical Center Department: Cardiac Unit - G4 Northern Light Eastern Maine Medical Center - Bango, ME Work Type: Part Time Eligible FTE: 24 Hour/Week Work Schedule: 6:30 AM to 7:00 PM Performs secretarial duties using specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties may include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence. Responsibilities: * Coordinates assigned unit activities. · Manages patient records (e.g. Assembles patient records, Files patient information, etc.) · Processes physician orders (e.g. Transcribes physician's orders, flags charts appropriately, enters orders into computer). · Coordinates the safe transport of patients and other items as directed · Accepts responsibility for further developing professional learning needs. · Maintains a safe environment complying with NLH policies and procedures; report and directly address environmental hazards and violations of patient safety policy and/or protocol when involved or observed. · May perform other duties upon request. Competencies and skills: Essential: * Behaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan. * Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of diversity, inclusion, empowerment and cooperation. * Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved. * Word processing, spreadsheets, data entry, database experience and other computer related skills. * No previous experience required. * Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others. * Promotes Health and Safety: Promotes a healthy and safe environment for patients, employees and visitors. Advocates and models healthy physical and mental health behaviors even in challenging circumstances. Sets high quality standards and strives for continuous improvement and quality assurance by reporting and encouraging others to report near misses and safety issues. Education: Essential: * High School Diploma/General Educational Development (GED) Working conditions: Essential: * Lifting, moving and loading 30 to 50 pounds. * Alternate shift schedules (day, evening, nights, weekends).

Our Job Corps programs provide life-changing services that help young people succeed in school, obtain good jobs, excel in their chosen fields, and serve as contributing members of their communities. We accomplish this through an intense commitment to safety, quality service, excellence, and partnerships. Job Description • Type business letters, memoranda, reports, charts, etc. on a personal computer. • Composes and prepares routine correspondence for signature. • Takes and transcribes dictation. • Independently prepares recurring reports for review and signature. • Sends and retrieves messages via email. • Faxes and retrieves incoming messages on a regular basis. • Maintains a safe environment for all computer equipment, data files, supplies, etc. • Attends meetings and conferences to furnish information and take notes. • Schedules appointments and maintains the manager's calendar. • Arranges for meetings and conferences. • Establishes and maintains confidential files and records. • Proofreads and corrects grammatical, punctuation and spelling errors. • Answers telephones and directs calls to appropriate person. • Orders necessary office supplies and equipment. • Operates office machines and instructs others in the operation of same. • Clearly communicates and consistently models appropriate CSS and employability skills. • Maintains accountability of staff, students, and property. • Adheres to safety practices in all areas of responsibility. • Fosters and sustains a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect, thereby ensuring a safe space for both staff and students to engage in work and learning. • Attends all required staff training opportunities. Qualifications • High School Diploma or general education degree (GED). • One-year related experience. Additional Information All your information will be kept confidential according to EEO guidelines. Plans, organizes, and implements the Center Disability Student program. *Please note this position is not a managerial position* Salary: $17.49 hourly Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions. When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others. At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.

The School is seeking a temporary, full-time CL3 Administrative Specialist to provide essential support in the areas of student services and finance. This full-time, 40-hours per week, temporary position pays $21.09/hr. The CL3 Administrative Special will be responsible for a range of finance, personnel-related, and student support tasks. Key responsibilities include serving as the primary point of contact for students and the general public by staffing the main office; providing procurement services for the School of Social Work including purchasing, processing travel and expense reports in the Concur system and provides accounts receivable and accounts payable support; processing unit human resources and payroll forms including but not limited to faculty summer salary, PATFA teaching contracts, student hiring paperwork, temporary appointments, hiring requisition templates, additional compensation and stipend forms; reconciling all financial accounts managed by SSW on a monthly basis; assisting in other financial projects and reporting as needed; researching potential expenditures and providing data and recommendations; assisting with preparation and management of department budget; monitoring and maintaining inventory and ordering supplies; coordinating searches for salaried and hourly positions; serving as liaison for faculty regarding contracts and payroll issues; tracking and reporting of re-appointments and tenure; troubleshooting technological problems and coordinating with technical support services; providing general support to full- and part-time faculty, including assisting with correspondence; creating and maintaining files and databases for BSW and MSW student records and information; coordinating with other units on campus (ELH Academic Support Center, Graduate School, Student Records) to meet student needs; organizing and providing administrative support for School events; maintaining the School's website; and other duties and reasonably assigned. About the University: The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer. Qualifications: Required: 60 credits or more of higher education or equivalent work experience and training. Minimum of three years of administrative/office experience. Comprehensive knowledge and experience with Google Suite, including Sheets, Docs, Forms, and Calendar. Extensive knowledge and experience with Microsoft Office Suite required, including Word, Excel, Publisher, and PowerPoint. Knowledge and experience with Microsoft business analytics applications such as PowerBI. Digital media (i.e. Canva) and website support (i.e. WordPress) experience. Experience with video conference software (i.e. Zoom or Teams). Demonstrated skills in operating office equipment (i.e. printers, copiers, scanners, etc.). Proven written, oral, electronic, and interpersonal communication skills. Demonstrated ability to prioritize and manage workload with changing priorities and multi-task in a fast-paced, team-oriented, and student-centered environment. Preferred: Associate's degree. Knowledge of and/or experience with social work and/or the human services. Other Information: To be considered for this position you will need to “Apply” and upload the documentation listed below: 1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30 p.m. EST on January 9, 2026. For questions about the search, please contact search committee chair Elizabeth Armstrong. The successful applicant is subject to appropriate background screening. The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling ************, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at ************************ Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call ************.

We offer specialized professional levels of care and support for residents, including Short-Stay Rehabilitation, Skilled Nursing Care and Long Term Care services that are delivered by an experienced, thoughtful and professional staff who follow evidenced based clinical best practices designed to promote health and safety and whose commitment to deliver the highest level of care never wavers. Under the ownership of First Atlantic Healthcare, Stillwater Health Care follows in First Atlantic's long standing reputation for excellence in Long Term Care. Learn more about Stillwater Health Care: CLICK HERE Stillwater Health Care is seeking a full time Ward Clerk to work Monday through Friday, from 7:30a-4pm. The ward clerk will be working directly with the public as they will oversee the daily operations of the front desk. The ward clerk will also have a hand in daily staffing and clinical scheduling within the building. Ward Clerk Education/Requirement High school diploma required. Medical terminology course preferred. Purpose of Position The primary purpose of this position is to assist the Nursing Department in the day to day administrative functions in accordance with current, federal, state, and local standards, guidelines, and regulation that govern medical records, as well as ensure the medical records are maintained in an informative/complete manner. Physical Demands & Contacts Continual walking, lifting, bending, pulling, stretching, pushing with occasional sitting. Contacts with Administrator , Director of nursing, employees, physicians, residents, families, allied health care professionals, surveyors, volunteers and other members of the community. Essential Job Functions & Responsibilities * Promotes and maintains positive relationships with peers and Residents and works collaboratively with all departments * Maintains a current listing of physician/emergency/business phone numbers * Answer telephone, page calls, deliver messages * Upon resident discharge, disassemble chart and prepare to close records * Complete medical records requests according to policy * Enter resident demographics in ECS and utilize health info net as needed to obtain resident medical information * Ensure all orders are signed/dates and filed into the residents chart within 5 days of the written order. * Assist with admission/discharge of residents as necessary * Provide transportation for residents to scheduled appointments as appropriate * Assist with placing supply orders as assigned We want to support your work and life balance, so we have flexible shifts available - and would love to speak with you about what interests you. * Flexible Shifts * Tuition reimbursement * Full time employees have access to full benefits; medical, dental, vision, and disability * Employer paid life insurance * Flexible savings account, including medical & dependent * Paid Time Off available to all employees * 401(k) Retirement savings program with employer contribution!

We offer specialized professional levels of care and support for residents, including Short-Stay Rehabilitation, Skilled Nursing Care and Long Term Care services that are delivered by an experienced, thoughtful and professional staff who follow evidenced based clinical best practices designed to promote health and safety and whose commitment to deliver the highest level of care never wavers. Under the ownership of First Atlantic Healthcare, Stillwater Health Care follows in First Atlantic's long standing reputation for excellence in Long Term Care. Learn more about Stillwater Health Care: CLICK HERE Stillwater Health Care is seeking a full time Ward Clerk to work Monday through Friday, from 7:30a-4pm. The ward clerk will be working directly with the public as they will oversee the daily operations of the front desk. The ward clerk will also have a hand in daily staffing and clinical scheduling within the building. Ward Clerk Education/Requirement High school diploma required. Medical terminology course preferred. Purpose of Position The primary purpose of this position is to assist the Nursing Department in the day to day administrative functions in accordance with current, federal, state, and local standards, guidelines, and regulation that govern medical records, as well as ensure the medical records are maintained in an informative/complete manner. Physical Demands & Contacts Continual walking, lifting, bending, pulling, stretching, pushing with occasional sitting. Contacts with Administrator , Director of nursing, employees, physicians, residents, families, allied health care professionals, surveyors, volunteers and other members of the community. Essential Job Functions & Responsibilities Promotes and maintains positive relationships with peers and Residents and works collaboratively with all departments Maintains a current listing of physician/emergency/business phone numbers Answer telephone, page calls, deliver messages Upon resident discharge, disassemble chart and prepare to close records Complete medical records requests according to policy Enter resident demographics in ECS and utilize health info net as needed to obtain resident medical information Ensure all orders are signed/dates and filed into the residents chart within 5 days of the written order. Assist with admission/discharge of residents as necessary Provide transportation for residents to scheduled appointments as appropriate Assist with placing supply orders as assigned We want to support your work and life balance, so we have flexible shifts available - and would love to speak with you about what interests you. Flexible Shifts Tuition reimbursement Full time employees have access to full benefits; medical, dental, vision, and disability Employer paid life insurance Flexible savings account, including medical & dependent Paid Time Off available to all employees 401(k) Retirement savings program with employer contribution!

We are seeking a motivated and organize Receptionist to join our healthcare client's team in Bangor, ME. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service while managing front desk operations. This role requires strong communication and teamwork skills, professionalism in supporting company clients, and the ability to multitask in an office environment. This is a temporary position (30-60 days) that could extend to an official position for the right candidate. Candidates who are eager to learn valuable skills in an administrative environment are encouraged to apply! Responsibilities: Greet and assist clients and patients over the phone in a friendly and professional manner. Manage multi-line phone systems, directing calls to appropriate personnel. Perform clerical duties including data entry, receiving/sending faxes, and photocopying Maintain office organization and cleanliness to ensure a welcoming environment. Assist with administrative tasks such as managing correspondence and reports. Support the team with various office management duties as required.

Jackson Therapy Partners is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Skowhegan, Maine. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 01/12/2026 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Setting: Skilled Nursing Facility Make a real difference as a travel PTA with Jackson Therapy Partners! You'll work with patients recovering from injuries or illness, helping them move better, feel better, and stay active-under the guidance of a licensed Physical Therapist. Apply today and a recruiter will follow up with the details. Minimum Qualifications Associate degree in Physical Therapy from an accredited educational program. Active State License is Required to Start the Assignment BLS Certification May Be Required from AHA or ARC Benefits Designed for Travelers We deeply value your commitment to impacting others, that's why we offer a comprehensive and competitive benefits package starting your first day. Weekly, On-Time Pay because that's how it should be Full Medical Benefits & 401k Matching Plan 24/7 Recruiter: Your main point of contact available by text, phone or email Competitive Referral Bonuses 100% Paid Housing Available Travel & License Reimbursement Impacting Patient Care Nationwide Join Jackson Therapy Partners as a PTA traveler and get the flexibility, stability, and growth you deserve. Enjoy full-time pay, benefits, and relocation assistance in travel contracts that let you explore your favorite locations while maintaining job security in diverse settings nationwide. Choose from a variety of career options including direct hire, temp-to-hire, and travel contracts using ProVenture, our AI-enhanced career app designed for therapy professionals like you. EEO Statement Jackson Healthcare and its family of companies are an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates. Jackson Therapy Partners Job ID #422471. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Jackson Therapy Partners Delivering a lifetime of opportunities in both contract and permanent positions, Jackson Therapy Partners™ connects highly skilled therapy and education professionals with rewarding careers at more than 1,300 rehab facilities, schools, outpatient clinics, hospitals, and skilled nursing facilities every year. Our award-winning team is 100% committed to you and to the development and success of your healthcare career. We take pride in being a value-driven company with a social conscious, and we're invested in your future. With Jackson, you'll get the jobs you want most from a company that values patient care as much as you do. Jackson Therapy Partners is part of the Jackson Healthcare family of companies.

Job DescriptionOffice Coordinator - Dispatch and Customer Service Overview:We are seeking a proactive and organized Office Coordinator for our towing and recovery company to manage dispatch operations, customer service, and the overall maintenance of our office environment. The successful candidate will play a critical role in ensuring operational efficiency, customer satisfaction, and a well-organized office space. This role requires a combination of administrative excellence, effective communication skills, and a commitment to maintaining a supportive and efficient work environment. Key Responsibilities: Office Coordination and Maintenance: Oversee the day-to-day operations of the office, ensuring a clean, organized, and productive workspace. Responsible for maintaining office supplies, equipment, and inventory, ensuring that all necessary materials are readily available for the team. Dispatch Management: Efficiently handle service calls, utilizing dispatch software to assign and schedule tow trucks. Monitor service progress to guarantee timely and effective responses to customer needs. Customer Service Excellence: Serve as the primary point of contact for customer inquiries, concerns, and feedback. Deliver empathetic support, resolving issues to achieve customer satisfaction and loyalty. Record Keeping: Maintain detailed records of dispatch activities, customer interactions, and inventory of office supplies, using industry-standard software to ensure accuracy and accessibility. Team Communication: Facilitate clear and timely communication between customers, tow truck operators, and management, ensuring all parties are informed of job statuses and operational updates. Problem Resolution: Address and resolve challenges efficiently, applying critical thinking and customer-focused solutions to maintain service quality and operational flow. Qualifications: Proven experience in office administration, dispatch, or customer service, with a demonstrated ability to manage office logistics and customer relations effectively. Strong organizational skills, capable of managing multiple priorities in a dynamic, fast-paced environment. Excellent communication abilities, both verbal and written, with a focus on providing outstanding customer service. Proficiency in using office management and dispatch software (e.g., Towbook), as well as Microsoft Office Suite. A proactive approach to problem-solving, with a knack for identifying and addressing issues before they escalate. High school diploma or equivalent required; further education or certification in office management, customer service, or related fields is preferred. Flexibility to work in various shifts, including evenings and weekends, according to business needs. What We Offer: Competitive salary and benefits package, reflective of experience and qualifications. Opportunity to work in a dynamic, supportive environment that values your contributions and is dedicated to personal and professional growth. The chance to play a pivotal role in the operational excellence and customer satisfaction of a leading towing and recovery service provider. Vacation Pay Holiday Pay Ongoing employee training & development Employee Discount Paid Training and Certification Company Outings Since 1984, 201 Service has been built around providing quality services to our customers based on our honesty and integrity. At 201 Service safety is a priority. 201 Service is a drug-free workplace and requires a background check and drug test prior to employment. It's a great time to join our company. Apply Today! E04JI8007k91407st9v

Posting Date 12/03/2025 925 Union St, Bangor, Maine, 04401, United States of America We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you. We offer career options to fit your lifestyle. Here is what you can expect when you join our Village as an Administrative Assistant: * A community first, company second culture based on Core Values that really matter. * Clinical outcomes consistently ranked above the national average. * Award-winning education and training across multiple career paths to help you reach your potential. * Performance-based rewards based on stellar individual and team contributions. * A comprehensive benefits package designed to enhance your health, your financial well-being and your future. * Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation. We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Full vaccination against COVID-19 may be required by hospitals in this program, which may include a booster when eligible. Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen." What We'll Provide: More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings. * Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out * Support for you and your family: Family resources, EAP counseling sessions, access Headspace, backup child and elder care, maternity/paternity leave and more * Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. #LI-DA2 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

Job Type(s):Full-Time Schedule:Monday to Friday 8am to 5pm Education:High School diploma or equivalent Experience:Three years experience as a secretary or equivalent of training and experience **Job Description** CHCS is seeking a full-time Administrative Assistant to join our team. This position is based at our Central Office in the Lobby and plays a key role in providing a broad range of administrative support while working collaboratively with staff and clients who walk through our doors. This is a dynamic, high-volume office environment where many clients present with complex needs and high acuity. The ability to remain organized, adaptable, and effective in a fast-paced setting is strongly preferred. Key Details: - Schedule: Monday through Friday, 8:00 AM - 5:00 PM - Attendance: Reliability and consistent attendance are essential Responsibilities include: - Providing administrative support for various mental health and substance use related programs - Operating and maintaining office equipment - Utilizing Microsoft Outlook, Word, and spreadsheet applications effectively - Interfacing with clients and staff in a professional and courteous manner - Collecting and organizing client information as needed Qualifications: - High School diploma or equivalent required - Experience in an administrative or business environment preferred Experience interfacing with clients in a mental health setting preferred **CHCS believes in the importance of work-life balance, we offer generous leave time with paid sick & vacation time plus seven paid holidays and five paid float holiday time to our full-time staff and pro-rated time for part-time staff.** Notice of Non-Discrimination Discrimination is Against the Law In accordance with all applicable state and federal laws and regulations cited below, Community Health and Counseling Services (CHCS) does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, pay transparency, and status as a protected veteran, or any other trait that is protected under local, state or federal law in admission or access to, or treatment or employment in, its programs or activities.

Full-time Description The Administrative Assistant II provides front line customer service to people entering or contacting Agency facilities. Additionally, this position provides administrative assistance to Agency programs and may provide some direct service support. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides customer service and receives, screens, refers, and directs calls, customers, and visitors; provides program information as required; refers inquiries, complaints, and problems, as appropriate; familiar with program details. Performs filing, copying, mailing, data entry, and other duties as needed. Assists with planned activities and meetings. Works with other staff to identify resources and referrals; makes referrals to community agencies and services. Orients customers and community to goals and objectives of Agency programs; assists with recruiting customers into programs Assists with other clerical duties as needed May share in the care and maintenance of the workplace Interviews, hires, trains, supervises, schedules, and evaluates staff. Maintains and complies with performance review system for direct reports; mediates staff conflicts; counsels employees with performance issues; recommends disciplinary action as necessary; assesses program equipment and supplies and may order and distribute to staff and sites as needed NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Performs additional duties as assigned. Requirements Experience and Skill Requirements: The following experience and skill requirements are considered essential: Experience: 2-3 years of administrative support experience Skills: Excellent customer service skills Excellent office function skills Excellent verbal communication skills Excellent listening skills Excellent typing skills Recordkeeping skills Display tact, discretion, and sound judgement Adaptable to change Ability to multi-task Organize and manage several projects at one time Prioritize and coordinate work activities Read, analyze, comprehend, and apply written procedures Proficient in using Microsoft Office applications and other computer software as applicable to the position Education and Knowledge Requirements: The following education and knowledge are considered essential: High school diploma or equivalent Formal technical training in office practice, preferred First aid and CPR certification required (applicable programs only) Other Requirements: Must pass required background checks Must hold current C.H.R.C. (applicable programs only) Must have a valid driver's license, an acceptable driving record per the program, have reliable transportation, provide proof of insurance, and must be insurable under agency policy _____________________________________________ GENERAL EXPECTATIONS: Maintains and promotes the highest level of understanding of the Agency's Mission, Vision, and Goals. Maintains confidentiality; protects the Agency by keeping information concerning employees, those we serve, and the Agency itself confidential. Follows all safety policies and procedures with a "safety first" approach to all job duties. Exhibits a positive, professional, and collaborative attitude with others inside and outside the Agency. Exhibits teamwork through effective internal communication and working relationships. Is punctual for scheduled work and uses time appropriately. Performs required amount of work in a timely fashion with a minimum of errors. Participates in trainings, conferences, and meetings as necessary. Possesses and exhibits the highest standards of professionalism and personal integrity. Represents the Agency in the community as appropriate to the role. _____________________________________________ PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to finger, handle or feel; sit and talk or hear, including on the telephone; and occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus. _____________________________________________ WORK ENVIRONMENT: The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in an office setting. Noise level is quiet to moderate. Occasional local travel may be required, sometimes in inclement weather. _____________________________________________ Salary Description $17.00/hr

Full Time ME-GRAHAM LK EDUCATION-66502 16 KIDSPEACE WAY Administrative/Clerical Primarily M-F with additional hours & weekends as needed KidsPeace Graham Lake School in Ellsworth is seeking an Administrative Assistant. Do you want to make a difference in the lives of children? Join Our Team! The KidsPeace Graham Lake School is a special purpose private school serving children pre-k through high school ages with developmental disabilities and emotional disorders. We are looking for someone who is compassionate, creative, and disciplined to join our team. Knowledge of Special Education and Individualized Education Programs is not required but beneficial. This is a year-round position which offers competitive pay, excellent benefits, and opportunities for training. KidsPeace provides paid training's, clinical supervision, and career advancement opportunities! Qualifications: * Must pass all background checks and clearances as required by the Maine Department of Education, DHHS, and OCFS. * Associate's degree or equivalent required. * Administrative experience required. * Strong computer and office skills required. * Excellent verbal and written skills required. * Reliable Transportation required.

Job Description We are looking for a skilled Office Associate to manage and maintain administrative processes for our company. Hands-on responsibility for managing the hotel back office functions in a professional and efficient manner. This position interacts with many departments, and is mission critical in making our team function smoothly. Job duties include purchasing inventory for all departments, maintaining supply levels to support hotel operations. You will assist with recruiting and onboarding new team members, as well as manage our employee housing assets. You will also carry out relevant administrative duties to support our management team (e.g. responding to guests via email and being a local point of contact for service vendors). The ideal candidate has experience in various office operations as well as hospitality or customer service environments. They have a great attitude, work well collaboratively as well as independently, and are organized and able to solve problems. Perform daily operations that support the management team, helping all departments and team members work efficiently. Undertake operations and marketing tasks, collaborating with department leaders to ensure smooth running of company administrative functions. Specific Duties Manage phone calls and all business correspondence with vendors and guests Review and prepare daily bank deposits, report and resolve overages / shortages Manage supply ordering and purchase inventory for all departments to support hotel operations Maintain document management system, update physical and digital records for employees, vendors, etc. Maintain all state, local, and Hilton brand compliance documents for various departments Maintain company training and policy documents, coordinate with management team and update as needed Assist with team member recruitment, and travel arrangements for staff as needed Manage employee onboarding process (e.g. payroll documents, online account setup, etc.) Assist department leaders with team member training modules as needed Schedule and facilitate staff meetings for all departments Oversight of company housing properties with maintenance staff Assist with hotel Guest Services operations as needed Assist with content creation and curation for company social media Requirements Previous experience as Office Administrator, Marketing Assistant, or equivalent role Working knowledge of Excel and Google Workspace software (e.g. Google Sheets, Google Drive, etc.) Knowledge of Canva, Adobe Photoshop, or equivalent tools preferred Outstanding communication and interpersonal abilities, excellent writing and editing skills A positive team player with a “can-do” attitude Ability to handle sensitive and confidential information Solid time-management skills with the ability to prioritize tasks and pivot as needed Self-motivated to perform at the highest level with minimal oversight High degree of accuracy and attention to detail Benefits This year-round position has some schedule flexibility in the off-season, giving you the opportunity to travel and explore the world using your Hilton employee travel benefits!

Our Company At H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a high performing, connected culture, where everyone feels like they belong. We strive to continuously improve our business and have committed to a long-term strategy and transformation plan known as Block Next. This multi-year roadmap focuses on innovation, client experience, and sustainable growth. It is designed to elevate how we work, how we serve, and how we lead in our industry. At H&R Block, we're curious, creative, and always on the move. If you embrace challenges as opportunities and seek to make a meaningful difference where you live, work, and play, our door is always open A Typical Day... Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future. It would be even better if you also had... * High school diploma or equivalent * Ability to work flexible schedule and/or in multiple locations * Sales/marketing experience What you'll bring to the team... * Answer phones and greet clients in a personalized, friendly, and inviting manner * Match clients with the best-suited tax professional for their needs * Schedule clients how they would like to be scheduled * Help to ensure all clients needs have been met during service both in person, over the phone or virtually * Maintain office cleanliness and organization of resources with team members * Other duties as assigned Your Expertise: * Experience working in a fast-paced environment * Previous experience in a customer service environment * Ability to multi-task * Strong organizational and time-management skills * Computer proficient with the ability to use Microsoft Office Why work for us At H&R Block, we believe and invest in our people by committing to their total well-being. Our benefit offerings can help associates plan for their unique health, wellbeing and financial wellness needs. * Employee Assistance Program with Health Advocate. * Wellbeing program, BetterYou, to help you build healthy habits. * Neurodiversity and caregiver support available to you and your family. * Various discounts on everyday items and services. * Benefits with additional eligibility requirements: Medical Coverage, 401k Retirement Savings Plan and Employee Stock Purchase Plan. * Click here to checkout all available benefits. The Community You Will Join: At H&R Block we remain committed to building a Connected Culture - one in which trust, care, and connections are how we work together as we continue to create an environment where everyone feels safe to bring their authentic self to work every day and feels like they belong as part of a larger team. You will be immersed in an exceptional work environment that is recognized throughout the world on Best Companies lists! You will also be surrounded by colleagues who are committed to helping each other grow and support each other. H&R Block is an equal opportunity employer. We welcome and celebrate diversity in the workplace regardless of gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, or veteran status. If you're looking to make an impact, H&R Block is the place for you. Sponsored Job #16999 Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future.

Northern Light Eastern Maine Medical Center Department: Cardiac Unit - G4 Northern Light Eastern Maine Medical Center- Bangor, ME Work Type: Full Time Eligible FTE: 36 Hour/Week Work Schedule: 6:30 AM to 7:00 PM Performs secretarial duties using specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties may include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence. Responsibilities: * Coordinates assigned unit activities. · Manages patient records (e.g. Assembles patient records, Files patient information, etc.) · Processes physician orders (e.g. Transcribes physician's orders, flags charts appropriately, enters orders into computer). · Coordinates the safe transport of patients and other items as directed · Accepts responsibility for further developing professional learning needs. · Maintains a safe environment complying with NLH policies and procedures; report and directly address environmental hazards and violations of patient safety policy and/or protocol when involved or observed. · May perform other duties upon request. Competencies and skills: Essential: * Behaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan. * Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of diversity, inclusion, empowerment and cooperation. * Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved. * Word processing, spreadsheets, data entry, database experience and other computer related skills. * No previous experience required. * Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others. * Promotes Health and Safety: Promotes a healthy and safe environment for patients, employees and visitors. Advocates and models healthy physical and mental health behaviors even in challenging circumstances. Sets high quality standards and strives for continuous improvement and quality assurance by reporting and encouraging others to report near misses and safety issues. Education: Essential: * High School Diploma/General Educational Development (GED) Working conditions: Essential: * Lifting, moving and loading 30 to 50 pounds. * Alternate shift schedules (day, evening, nights, weekends).

We are looking for a skilled Office Associate to manage and maintain administrative processes for our company. Hands-on responsibility for managing the hotel back office functions in a professional and efficient manner. This position interacts with many departments, and is mission critical in making our team function smoothly. Job duties include purchasing inventory for all departments, maintaining supply levels to support hotel operations. You will assist with recruiting and onboarding new team members, as well as manage our employee housing assets. You will also carry out relevant administrative duties to support our management team (e.g. responding to guests via email and being a local point of contact for service vendors). The ideal candidate has experience in various office operations as well as hospitality or customer service environments. They have a great attitude, work well collaboratively as well as independently, and are organized and able to solve problems. Perform daily operations that support the management team, helping all departments and team members work efficiently. Undertake operations and marketing tasks, collaborating with department leaders to ensure smooth running of company administrative functions. Specific Duties Manage phone calls and all business correspondence with vendors and guests Review and prepare daily bank deposits, report and resolve overages / shortages Manage supply ordering and purchase inventory for all departments to support hotel operations Maintain document management system, update physical and digital records for employees, vendors, etc. Maintain all state, local, and Hilton brand compliance documents for various departments Maintain company training and policy documents, coordinate with management team and update as needed Assist with team member recruitment, and travel arrangements for staff as needed Manage employee onboarding process (e.g. payroll documents, online account setup, etc.) Assist department leaders with team member training modules as needed Schedule and facilitate staff meetings for all departments Oversight of company housing properties with maintenance staff Assist with hotel Guest Services operations as needed Assist with content creation and curation for company social media Requirements Previous experience as Office Administrator, Marketing Assistant, or equivalent role Working knowledge of Excel and Google Workspace software (e.g. Google Sheets, Google Drive, etc.) Knowledge of Canva, Adobe Photoshop, or equivalent tools preferred Outstanding communication and interpersonal abilities, excellent writing and editing skills A positive team player with a “can-do” attitude Ability to handle sensitive and confidential information Solid time-management skills with the ability to prioritize tasks and pivot as needed Self-motivated to perform at the highest level with minimal oversight High degree of accuracy and attention to detail Benefits This year-round position has some schedule flexibility in the off-season, giving you the opportunity to travel and explore the world using your Hilton employee travel benefits!