Secretary jobs in Pensacola, FL

Job Details: Job Title: Receptionist II Duration: 12+ Months Pay Range: $26.44/Hr. Job Purpose: This role will provide high-level administrative support to an executive with a primary focus on planning, scheduling, and executing customer and guest site visits while maintaining security protocols, hospitality standards, and clear communication between internal teams and visitors. This team member is a critical role in creating excellent first impressions, maintaining operations of our customer experience center and ensuring that our visitors have pleasant experiences while on campus. Key Responsibilities: Schedule customer and guest visits, coordinate with the executive's calendar and site availability, and serve as the primary point of contact for visitors Manage security protocols, including visitor pre-clearance, badge management, and safety documentation Arrange catering, meals, accommodations, transportation, and coordinate with external vendors as needed Reserve meeting rooms, conference facilities, and arrange equipment for site tours Communicate visit details to site operations, security, reception, and relevant departments to ensure readiness Prepare welcome packets and pre-arrival instructions;monitor upcoming visits and proactively resolve issues Provide back-office support: manage office supplies, update electronic displays and internal communications, coordinate leadership travel, and assist with mailroom/shipping functions Maintain confidentiality and professional standards;always ensure guest comfort and security Required Skills and Qualifications Associate degree or 2+ years'experience in executive support, hospitality coordination, or event planning Proficiency in MS Office and calendar management systems Strong verbal and written communication skills;ability to work professionally with diverse stakeholders Excellent organizational, time-management, and problem-solving abilities with attention to detail Ability to manage sensitive information and follow strict security protocols Proven ability to work both independently and collaboratively in a fast-paced environment Ability to work flexible hours as needed for events or visits Preferred Qualifications: Previous customer service experience Proactive, self-motivated, and adaptable approach to changing priorities Strong discretion and judgment in handling confidential information

An Administration - Specialist plays a critical role in ensuring smooth operational workflows. This role focuses on administrative and logistical support tasks that enable efficient business operations, regulatory compliance, and excellent customer service. Required Skill Sets: Strong troubleshooting and customer service skills Knowledge of hardware and software support Good communication and documentation skills Warehouse and customer service background

DETAILS . 109660 Classification Title: Office Specialist Working Title: HR Office Specialist Department: Human Resources FLSA Status: Non-Exempt Salary Range: $40,000 Pay Basis: Hourly POSITION OVERVIEW JOB SUMMARY: Serves as the office receptionist for the Human Resources Department including greeting all visitors from on and off campus, answering telephones, routing calls, and directing visitors to the appropriate person. Provides clerical assistance to the Human Resources Department. Assists applicants for employment with the online application process, and assists applicants in attaching documents. Supervises all federal work study students. Manages the employee reward and recognition program at the university. Liaison with Staff Senate on the annual Employee Rewards and Recognition Program (ERAP). This position is responsible for updating the awards' criteria, notifications of deadlines, maintaining the nomination form and provide updates as needed, serve as the liaison to the selection committee, work with the selection committee chair to manage the process of the selection committee, provide award winners to Staff Senate, and keep the information regarding ERAP on the HR website up-to-date. This position reports to the Senior Associate Vice President. MINIMUM QUALIFICATIONS: A high school diploma and two years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. POSITION QUALIFICATIONS: Must have excellent customer service ability and enjoy working with the public. Must be computer literate and be proficient with Windows, MS Office Suite, Internet, Adobe Acrobat Professional, and email. Must have the ability to multi task and to learn new software programs. Must have knowledge of Florida State Statutes, Florida Board of Governor's rules, university policies, and departmental procedures for interpretation to University employees and/or others. Must have working knowledge of public records laws and use good judgment when releasing any employment information. PREFERRED QUALIFICATIONS: One year of experience working in a Human Resources office or in a reception role in a high volume office. Experience working with purchasing. Experience handling, processing, and protecting confidential information. Experience with proofreading documents. Experience managing a multi-functional telephone system and various office equipment. Ability to effectively manage multiple tasks with frequent interruptions. Excellent customer service skills with a pleasant demeanor. Accurate keyboarding skills. Professional manner in person, via telephone, and via electronic communication. ESSENTIAL FUNCTIONS/JOB DUTIES: * 50% - Serves as office receptionist for the Human Resources Department to include greeting staff, faculty, students, and visitors from on and off campus. Manages multi-line telephone system, routes calls and directs traffic to appropriate person, and answers routine questions for all areas of Human Resources. Provides clerical support to the department. Respects confidentiality of data included in duties. Provides customer service support to both internal and external applicants in completing the online employment application process via telephone and in person. Assists in providing basic support to applicants in regard to the online recruitment system. - (Essential) * 30% - Manages the employee reward and recognition program at the university. Liaison with Staff Senate and the Assistant Director of Employee Relations on the annual Employee Rewards and Recognition Program (ERAP). This position is responsible for updating the awards' criteria, notifications of deadlines, maintaining the nomination form and provide updates as needed, serve as the liaison to the selection committee, work with the selection committee chair to manage the process of the selection committee, provide award winners to Staff Senate, and keep the information regarding ERAP on the HR website up-to-date. - (Essential) * 20% - Supervises Federal Work Study Students. - (Essential) PHYSICAL DEMANDS: * Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc. * Impact of Deadlines: Externally imposed deadlines set and revised beyond one's control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days. * Standing: Daily * Walking: Daily * Sitting: Daily * Reaching with hands and arms: Daily * Climbing or balancing: Occasionally * Stooping: Occasionally * Use of hands to handle objects: Daily * Lifting up to 10lbs: Frequently * Lifting up to 25lbs: Occasionally * Lifting over 25lbs: Occasionally * Talking as express or exchange of ideas verbally: Daily * Hearing as perceive sound by ear: Daily * Vision as distinguish colors & depth: Daily Special Requirements or Considerations of the Job: * This position requires a criminal background screen. * This position requires fingerprinting. * This position is eligible for veterans' preference. Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: ************************ Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at ************ or email ************. This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit ********************************************************** or call **************. At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S. Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision. ADDITIONAL POSTING DETAILS Number of Vacancies: 1 Work Hours: 8am-5pm FTE: 1.0 Closing Date: 01/05/2026

At YourTEK Professionals, we owe our success to people and processes. The office assistant provides vital support for both, so we're currently seeking someone exceptional for this role. The ideal candidate will be a problem-solver who has excellent communication skills and impeccable attention to detail. This person should have experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for the position.As well as have a technical background. Objectives of this role Ensure optimal use of equipment, supplies, and inventories through preventive maintenance Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, and office layout Coordinate internal and external resources for expediting workflows Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests Achieve organizational goals while adhering to best practices Responsibilities Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors Perform general administrative tasks, such as answering and directing phone calls; handling email, files, meeting minutes, mailings, and deliveries; and coordinating meeting-room calendars Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas Order office supplies, stock supply stations, and ensure equipment is operable Maintain filing system, contacts database, employee lists, and inventories Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events Required skills and qualifications Proven success in office coordination Excellent written and verbal communication skills Strong time-management and multitasking abilities Proficiency with office applications, and aptitude for learning new software and systems Ability to maintain confidentiality of company information 1-2 years experience as an office assistance Preferred skills and qualifications Experience in coordinating budgets and expenses Experience in helping to develop internal processes and filing systems Ability to move 50 pounds, bend, stretch, and stand for extended periods Job Type: Full-time Requirements Starting rate $15-$17 Benefits: Dental Vision Life Insurance Paid time off Schedule: Monday to Friday

Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1650+ employees and 37 locations. Cook's has been servicing customers for over 90 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States! Job Description The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions . Customer Service Answer incoming customer calls and route calls to the appropriate department. Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member. Respond to customer account and billing questions or concerns. Contact customers regarding invalid payments and funding sources. Accounting Process customer payments received and complete daily bank deposits. Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate. Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed. Process account write offs and termination of customer accounts as needed. Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist. Review payroll and make adjustments as needed. Maintain petty cash. Human Resources Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork. Assist new and current employees with general HR/Benefits questions. Process monthly employee changes including but not limited to pay rate and status changes. Complete termination process for exiting employees. Manage Workers' Compensation and Auto Insurance claims. Office Management Complete monthly warehouse and office supply order. Order business cards. Qualifications High School Diploma or equivalent Must have excellent customer service skills. Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook). Must have excellent organizational skills, be able to multitask and determine priorities. Must have excellent attention to detail; accuracy of work is highly important. Must have excellent communication skills, both oral and written. Must be able to work well both independently and as part of a team. Ability to adhere to Cook's Grooming policy This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times. Additional Information Along with a great place to work, Cook's employees enjoy: Competitive Pay! Health, Dental, Vision, Life, Disability! 401(k) Retirement Plan with Company Match! Paid Time Off - Vacation/Sick Time + Holidays! Mentorship & Advancement opportunities! * Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Event Receptionist FACILITY: Pensacola Bay Center REPORTS TO: Event Manager FLSA STATUS: Part-Time, Non-Exempt ASM Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for a Part-Time Event Receptionist at the Pensacola Bay Center. The Event Receptionist is responsible for performing the duties listed below. The ideal candidate will have prior experience effectively managing all clerical aspects of a Front Desk or Receptionist position. MAJOR DUTIES AND RESPONSIBILITIES: Serve as the first point of contact for facility guests; function as Receptionist Maintain a friendly and professional demeanor with patrons and staff Maintain professional appearance/attire during business hours During events, monitor general activity and relay any client or guest requests to the appropriate event manager Answer incoming phone calls; provide general venue and event information to callers; direct callers to proper phone extensions and deliver messages timely Standard clerical duties, including operation of multi-line telephone, two-way handheld radio, and copy machine Receive and distribute all mail Maintain Log of Incoming Contractors and Visitors Receive and maintain Log of Incoming Packages Maintain Log of Lost and Found items; label all “found” items and store in vault Operate computer: send/receive emails, use Microsoft Word and Excel software Work part time/irregular hours including daytime, late afternoon, evenings and weekends; work hours range from 4 up to 10 hours per event, depending on event schedule Other duties as assigned SUPERVISORY RESPONSIBILITIES: No supervisory responsibilities assigned to this position QUALIFICATIONS: Ability to communicate well, both written and orally; exhibit excellent organizational and communication skills Ability to plan, organize and implement policies and procedures. Ability to establish and maintain effective working relationships with varied groups and individuals. Able to manage multiple projects and meet tight deadlines. Ability to work with limited supervision, prioritize and handle multiple projects simultaneously while exercising judgment and initiative in addressing complaints and resolving problems. Demonstrate knowledge of standard office practices, procedures and industry terminology; ability to operate industry related equipment Demonstrate ability to follow directions. Maintain a professional presentation, appearance and work ethic Foster working relationship with partners, clients, employees, exhibitors, and patrons during employment Detail oriented Good communication skills and willingness to work as a team Willingness to be trained on facility procedures and policies Must be able to pass successful background check. EDUCATION AND/OR EXPERIENCE: High school graduate or obtained GED. Minimum of one year in a clerical, front desk or receptionist position. COMPUTER SKILLS: To perform this job successfully, must have a strong background of computer proficiency and operational experience of industry standard software systems, including but not limited to standard Microsoft Windows operating based platforms such as Outlook, Excel, and Word. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work typically performed in an office setting in a seated or standing position Must be able to walk and/or stand for extended periods of time Must be able to use close vision Must be able to hear and speak to use a two-way radio and telephone Must be able to hear, read, write, and speak English Must be able to lift and/or move up to 25 pounds, or occasionally more with assistance Must be able to work flexible hours, as dictated by the event schedule, including days, nights, weekends, and holidays. Note: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or business needs. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRRA Federal Contractor.

Essential Duties and Responsibilities include the following. Serve as primary point of contact for internal and external constituencies on matters pertaining to the President & CEO. Provide a bridge for smooth communication between the President & CEO's office and staff; demonstrating leadership to maintain credibility, trust and support. Manage executive's schedule, appointments, travel arrangements, and expense reports. Prepare, edit correspondence, reports, and responses to written communications on behalf of the President & CEO. Manage Visit Pensacola's schedule of meetings and programs including announcements, registration, and related website pages. Record, transcribe and distribute minutes of Visit Pensacola meetings. Research and coordinate special projects as directed by the President & CEO. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Prepare monthly and annual reports for Board Meetings, TDC, and Escambia County. Provide administrative support to the Event Grant program including establishing schedules, distributing materials, answer questions, prepare applications for review, and transcribe minutes from the committee meetings. Support special projects through research and managing the project timeline. Support internal staff as requested. Collect data from Partners and Vendors, prepare reports as requested. Prepare invoices, reports, memos, letters and other documents using word processing, spreadsheet, database and other presentation software. Provide high quality professional service to clients and staff to fulfill needs effectively and efficiently demonstrating credibility, trust and support. Improve processes and policies in support of organizational goals, maximize output, adherence to rules, regulations and procedures. Be a team player, problem solver, people person, self-starter and demonstrate flexibility, initiative, and strong communication skills. Other duties as assigned. Competency: To perform the job successfully, an individual should demonstrate the following competencies: Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Bachelor's degree (B. A.) from four-year College or university; or two years related experience and/or training; or equivalent combination of education and experience. Computer Skills: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Project Management software and Database software. Certificates and Licenses: No certifications needed Supervisory Responsibilities: This job has no supervisory responsibilities. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 50 pounds. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. Activity Measures: Timely reports Accuracy Punctual Preparation for meetings Maintaining of President & CEO's schedule and meetings Presentations

Marshalls At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer. Job Description: Opportunity: Grow Your Career Supports store management in the execution of store related administrative functions. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store. Role models outstanding customer service. Creates a positive internal and external customer experience Promotes a culture of honesty and integrity; maintains confidentiality Takes an active role in the hiring process (scheduling interviews, conducting reference checks, etc.) and in the onboarding process of new Associates Maintains Associate personnel files Performs daily cash office functions and maintains cash office standards Supports Operations Assistant Store Manager with scheduling, expense account monitoring, supply inventory and requisition Maintains proper Associate coverage in service areas for a positive customer experience Supports and responds to coverage needs throughout the store Ensures store team executes tasks and activities according to store plan; prioritizes as needed Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates Provides and accepts recognition and constructive feedback Partners with Management on Associate training needs to increase effectiveness Ensures adherence to all labor laws, policies, and procedures Maintains all organizational, cleanliness, and recovery standards for the sales floor and participates in the maintenance/cleanliness of the entire store Promotes credit and loyalty programs Supports and participates in store shrink reduction goals and programs Promotes safety awareness and maintains a safe environment Who We're Looking For: You. Able to work a flexible schedule, including nights and weekends Outstanding communication and organizational skills with attention to detail Capable of multi-tasking Able to respond appropriately to changes in direction or unexpected situations Team player, working effectively with peers and supervisors Able to train others 1 year retail and 6 months of leadership experience Benefits include: Associate discount; EAP; smoking cessation; bereavement; 401(k) Associate contributions; child care & cell phone discounts; pet & legal insurance; credit union; referral bonuses. Those who meet service or hours requirements are also eligible for: 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long term disability; paid parental leave; paid holidays/vacation/sick; auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to the terms of the applicable plan or program and may change from time to time. Contact your TJX representative for more information. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Applicants with arrest or conviction records will be considered for employment. Address: 2680 S Ferdon Blvd Location: USA Marshalls Store 1557 Crestview FLThis position has a starting pay range of $15.00 to $15.50 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

Job DescriptionBenefits: Veteran Owned On-the-job training Company parties Benefits/Perks Competitive Compensation Friendly atmosphere Veteran Owned On-the-job training HOURS: M-Th 1-6, Flexible Fridays 10-1 Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team in a fast paced, pediatric outpatient therapy clinic. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments and taking payments using an EMR (operating system), scanning documents, filing and charting, writing correspondence, greeting patients and maintaining the office . The ideal candidate is highly organized with excellent written and verbal communication skills, dependable, detail oriented and a friendly demeanor. Some office experience is required. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Write emails, memos, and letters and distribute them appropriately filing and charting Maintain an organized filing system Develop, update, and maintain relevant office procedures light cleaning Qualifications High school diploma/GED required, Associates degree or administrative training is preferred; WILL CONSIDER A HIGH SCHOOL STUDENT WHO PRESENTS WITH STRONG SKILLS/MOTIVATION Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word Highly organized with excellent time management skills and the ability to prioritize projects

Job Description We are seeking a Business Office Float to join our team at Andrews Institute Surgery Center. This role provides essential support across multiple business office functions, ensuring smooth operations and excellent patient service. The Business Office Float demonstrates strong knowledge of business office processes, exceptional communication skills, and consistent follow-through to maintain efficiency and compliance. Key Responsibilities Serve as backup for surgery registration, including early morning coverage (5:00 AM start as needed) Provide support for medical records management and filing Assist with surgery center scheduling and coordination Ensure HIPAA compliance and maintain patient confidentiality at all times Collaborate with team members to ensure timely and accurate completion of office processes Qualifications Prior experience in a medical office or healthcare business office preferred Strong organizational skills and attention to detail Excellent communication and customer service abilities Ability to adapt and float between multiple responsibilities Commitment to confidentiality and compliance standards Flexibility to cover early morning shifts (5:00 AM) when required Schedule Typical hours: 7:30 AM - 4:00 PM Monday- Friday Must be available for early morning registration coverage (5:00 AM) on designated days **ANDREWS IS A TOBACCO FREE WORKPLACE** The Andrews Institute ASC (AIASC) is committed to promoting health, wellness, and disease prevention and to providing a safe, clean and healthy environment to Workforce Members, patients, and visitors. The use of tobacco and tobacco products is a known and established hazard to the health and well-being of tobacco users and can also directly impact nonusers. In addition, the use of tobacco and tobacco products has been shown to decrease employee productivity and efficiency and increase absenteeism. In recognition of these factors, the Andrews Institute ASC will no longer hire tobacco users.

Benefits: Life Insurance 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Were looking for a detail-oriented and organized individual to join our locally owned construction business as a full-time administrative assistant. If you have hands-on experience with QuickBooks, proficiency in Microsoft Excel and Outlook, and the ability to manage multiple tasks with accuracy and efficiency, we want to hear from you! You must have a strong work ethic, a sharp eye for detail, and the ability to prioritize effectively. Prefer someone with construction and permitting experience, but not required. As part of a growing company, you'll have the opportunity to advance into more senior roles with greater responsibility, as we believe in promoting from within. If you have previous experience as an Office Administrator, Administrative Assistant or Accounting Assistant and meet the requirements, wed like to meet you. Apply today and bring your skills to a company that values precision, reliability, and long-term success. Salary is based on experience and skills. Requirements: Must have strong work experience of QuickBooks Proficiency in Microsoft Office suite (Word, Excel, Outlook) Exceptional attention to detail and a high degree of accuracy. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong written communication skills Reliable transportation and a strong work ethic Able to pass a drug screen test & background check Essential Duties and Responsibilities: Assist with accounts payable and accounts receivable processes, including invoice processing, payment preparation, and billing. Review contracts and prepare customer invoices Maintain organized and up-to-date filing systems for financial records and documents Reconcile credit card receipts Monitor and order office supplies Sort and deliver incoming mail Perform other duties as assigned to support the overall goals of the office manager Position Type/Expected Hours of Work: This is a full-time position. Work days are Monday through Friday, 8:00 AM to 5:00 PM. Work can not be done remotely. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.Job Description: The Academic Administrative Assistant position is a full-time career service position. In providing administrative support to departmental staff, faculty, and students under the supervision of the Department Head, the Academic Administrative Assistant must develop a thorough understanding of the department's academic programs, student services, and College processes. The Administrative Assistant maintains standards of confidentiality and privacy in accordance with the Family Educational Rights and Privacy Act and the College; creates, manages, and executes budget expenditures upon approval by the department head; processes payroll and personnel documents; maintains, records, and processes departmental and College-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Administrative Assistant works effectively in a fast-paced, high-volume environment, adapting quickly to the needs of visitors to the departmental office, juggling multiple tasks, demonstrating professionalism and providing quality customer service, following simple and complex written and verbal instructions, and performing other duties as assigned. The position may require working flexible hours, including some evenings. This position reports to the Department Head, Humanities and Social Sciences. Minimum Qualifications: Bachelor's degree or associate degree and two years of related experience; demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting; and internet navigation skills. Successful results of a criminal background check are required. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. *Per F.S. 295.065 - Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Annual Salary: $33,675.00 ($17.27/hour) Supplemental Materials: Applicants are required to submit a cover letter, résumé, and unofficial transcripts to supplement the online application. If veteran's preference is claimed, a copy of the DD-214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. For assistance, contact the recruiting department at *******************************. Application Deadline: Open Until Filled - Review of applications will begin November 24, 2025. To receive full consideration, the online application and supplemental application materials must be received no later than November 23, 2025. Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida's Group Insurance Program. All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave. Additional leave types are position specific. Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College's nondiscrimination policies, contact the Executive Director of Equal Opportunity Compliance at **************, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504.

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: 20.00 Job Type: FT Location: Faith Chapel North Qualifications * High School Diploma or equivalent. * 2+ years of administrative or accounting experience. * High degree of overall computer proficiency. * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. * Proficiency with multi-line phone systems and general office equipment; and * Working knowledge of basic accounting principles Job Duties * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Schedules appointments for the business. * Composes and types of correspondence as needed. * Compiles and reports on statistical data as required by the business or Managing Partner. * Inputs data into CFSS system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Receives and records payments from client families. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate; and * Other duties as assigned. Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Paid time off * Vision insurance

Job DescriptionSalary: Receptionist -Baldwin County Seeking full-time experienced medical receptionist with medical referrals experience. Job duties include patient registration, scheduling patient appointments, check-in/out. Obtaining referrals and checking for active referrals. Applicants must have the ability to multi-task, possess good communication skills and work well in a fast-paced office. The position requires applicants to be available to work at any of our offices in Baldwin County, which are located on the campuses of Thomas Hospital in Fairhope and South Baldwin in Foley. The applicant must be able to provide their own transportation to assigned location or between locations as needed. Previous medical office or hospital experience is preferred. Excellent benefits, competitive salary and pleasant working environment. Daily Duties: Welcome each patient with warmth and enthusiasm Make sure our patients feel heard and helped whether in person or over the phone Manage appointments using state-of-the-art software (don't worry, we will train you!) Collaborate with a team that values your ideas on how to improve patient experience Benefits: Health and Dental Insurance Paid Time Off, Paid Holidays, Paid Sick Days Retirement Plan Company Provided Life Insurance Casual Fridays Career progression Location: Fairhope

Innisfree Hotels is an inclusive workplace that fosters a culture of care where employees genuinely matter, and their voices are heard. We are looking for an Administrative Assistant that will be able to assist management to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and guests and assisting in daily office needs. Essential Duties and Responsibilities include the following. Other duties may be assigned. - Always approaches all interactions with guests and employees in a friendly and service-oriented manner by maintaining a positive demeanor. - Promotes a positive and caring work environment by addressing and resolving any conflict in a calm and poised manner. - Should have an eye for detail and the ability to effectively deal with guests and other departments. - Welcomes guests and fosters customer loyalty through his/her friendly manner. - Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and ordering supplies. - Providing real-time scheduling support by booking appointments and preventing conflicts. - Answering, screening, and routing phone calls to the appropriate party. - Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. - Maintains contact lists for all staff, vendors, and any emergency situations. - Submits and reconcile expense reports. - Processes payroll for property. - Prepares and process invoices for all departments. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Integrates and trains employees, providing support for skills development. - Ensures that the workplace remains clean and well organized. - Ensures team members have current knowledge of hotel products, services, facilities, events, pricing and policies and knowledge of the local area and events. - Has a good knowledge of all systems and standard operating procedures of Front Office. - Ensures that guest documentation and information is available and up-to-date. - Performs any other duties as assigned by management. Qualifications 1. Degree or diploma in Hospitality Management, Business Administration, or related field. 2. Minimum 1 year of customer service experience required, hospitality industry preferred. 3. Should be able to work independently and with minimum supervision. 4. Excellent customer service skills. 5. Ability to read, write, and speak effectively in English in order to communicate with guests and team members. 6. Have a strong attention to details. 7. Must be able to multi-task. 8. Must be a team player. Innisfree Hotels will invest in you, if you invest in you. We are a fast-paced, expanding company and we need team members who thrive on challenge, seek responsibility and value our culture to lead us into the next generation of growth.

Overview Qualifications Minimum Qualifications 2 of the most recent 4 years' experience working in an administrative assistant/secretarial role Excellent working knowledge of computer-based word processing, spreadsheet, and residency related programs Demonstrated ability to make decisions based on knowledge of hospital and program policies and procedures Desired Qualifications Working knowledge of secretarial procedures in a healthcare setting Associate degree in business, social sciences, healthcare administration or relevant field Responsibilities Provides assistance to the Internal Medicine Residency (IMR) Program through coordination with residents and faculty within the IMR program. Aids in maintaining compliance with the Accreditation Council for Graduate Medical Education (ACGME) guidelines.

Job DescriptionSalary: Sales Admin Assistant About Us Velocity is the nations leading and largest builder of classic American vehicles, redefining what it means to own a classic. Our vehicles arent just restoredtheyre entirely reborn. We blend the timeless soul and aesthetics of vintage cars with the performance, technology, and reliability of modern automobiles. By shifting away from traditional one-off restorations with their many uncertainties, we have set a new standarddelivering meticulously crafted, high-performance classics with enhanced reliability and drivability. Velocitys Culture and Core Values Success at Velocity requires a whatever it takes mentality. We embody grit, demonstrating perseverance, resilience, and unwavering determination in the face of challenges. We are adaptable, embracing change, adjusting to new circumstances, and continuously seeking ways to improve processes and outcomesbecause growth does not come from comfort. We take ownership, assuming full responsibility for tasks, decisions, and outcomes, whether successes or setbacks, without shifting blame. Thats not my job is not in our vocabulary; when one part of our team falls short, we all do. Finally, our ambition fuels our drive to excel, improve, and uphold the highest standards for both personal and professional growth. This mindset defines who we are and ensures our continued success. Overview The Sales Administrative Assistant supports the sales department by preparing accurate sales documents, processing change orders, managing communication with customers, and ensuring project details are up to date in Monday.com. This role is key to maintaining smooth sales operations and delivering an exceptional client experience. Job Level Individual Contributor Reports To CRM Manager Duties and Responsibilities Contract & Documentation Management: Prepare and process sales contracts, change orders, and other documentation with a high degree of accuracy. Ensure all required signatures, approvals, and supporting documents are collected and filed. Maintain organized electronic and physical records of sales-related documents. Customer Communication & Support: Answer incoming calls and respond to customer inquiries in a professional and timely manner. Act as a liaison between customers, sales staff, and production management teams to ensure clear communication. Provide updates to customers regarding project changes, timelines, and next steps. Project Management Software Maintenance: Update and maintain accurate data in Monday.com, including project milestones, contract details, and change orders. Monitor project status and alert team members of deadlines or changes that may affect deliverables. Administrative Support: Assist the sales team with scheduling meetings, preparing presentations, and generating reports as needed. Track and manage sales department workflow to help meet company targets and deadlines. Support other administrative tasks and cross-department collaboration as assigned. Required Skills and Abilities Strong computer skills, including proficiency with Monday.com or other project management software, Microsoft Office Suite (Word, Excel, Outlook). Excellent written and verbal communication skills. Detail-oriented, organized, and able to handle multiple tasks simultaneously. Customer-focused mindset and professional phone etiquette. Problem solver with a proactive approach to challenges. Team player with a collaborative attitude. Adaptable and able to prioritize in a fast-paced environment. Takes ownership of work and follows through on commitments. Committed to raising the bar on quality, accuracy, and customer service. Education Background and Experience High school diploma or equivalent 2+ years of administrative or sales support experience, preferably in an automotive or manufacturing environment. Experience using HubSpot CRM is a plus Physical Demands (To include but not limited to) Prolonged periods of sitting at a desk or workstation. Occasional standing or walking within the office or shop, such as attending meetings, retrieving documents, or interacting with customers or employees. Occasionally lifting and carrying items, typically weighing up to 10-20 pounds. Frequent use of fingers and hands for typing, writing, and operating a computer. Using telephones, printers, copiers, and other office tools. Frequent need to focus on printed or digital material. Reviewing financial documents, schedules, or customer data with accuracy. Regular communication with customers, vendors, and team members, either in person, on the phone, or via video conferencing. Engaging with customers in person or over the phone, sometimes requiring extended periods of active listening and problem-solving. Prolonged exposure to hot or cold temperatures. Mild noise from office machines or nearby shop areas if the office is adjacent to the workshop. PPE may be required while walking through the shop. Moving around the office or between departments, sometimes requiring the ability to climb stairs. Safely operate a motor vehicle. Benefits Include Compensation: Pay is based on experience and qualifications Health & Wellness: Health/Dental/Vision/Life/Disability/Aflac available after 60 days Retirement: 401(k) with company match after 6 months at next enrollment period Paid Time Off: Paid time off and paid holidays Additional Perks: Company sponsored events, tool program, merchandise discounts, friendly team environment Job duties, salary, and benefits are subject to change throughout duration of employment with Velocity. Velocity is an Equal Opportunity Employer. Velocity does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Celebrate each day at The Hangout! From high-profile events to daily family games, our staff serves up a dose of fun with every meal. Located right along the beautiful white sandy beaches of Gulf Shores, the Hangout always feels like a beach party whether it is hosting after parties for sports games, festivals, pop-up workouts, fun runs, playing in the sand pit, pick-up games of ping-pong, foosball, four square, or playing in the family foam parties. As we like to say, come for the food, and stay for the fun! STATEMENT OF PURPOSE The Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily operations of the restaurant, the recruiting process, basic accounting processes, answering general employee questions, and has all necessary information for guest and employee questions. ESSENTIAL FUNCTIONS They will work under direct supervision of the Administrator and General Manager, and uphold The Hangout's Mission, Vision, and policies, procedures, and guidelines while performing all duties. AVERAGE % OF TIME 50% General employee support. Distributing paychecks and tip outs. As directed by managers, print employee applications, and daily roster. Enter new employee information into Aloha and ADP. Ensure that all new hire paperwork is completed fully and provided to Human Resources in a timely manner. Familiar with E-verify and I9 process. Ensure new hire packets are prepared. Answer general questions, including employee registration and use of ADP. Create name tags, keep track of all termination/discipline reports, job code change forms and pay raise forms. 25% General restaurant support. Maintain office supply inventory and order as appropriate. Maintain lost and found, including credit cards, with logs and destruction as necessary. At the direction of managers, adjust employee hours for the previous day and database maintenance of the point-of-sale. Control Shaka Bucks, radios logs, bank bags etc. Disburse announcements to staff using HotSchedules when needed. 15% Counting the safe, order of supplies, managing invoices and accounting, distributing banks, inventory parking passes, and ensuring sign-out sheets are completed. Calling in change runs for banks. Daily server and bartender check outs. 10% General administrative support. Answer the restaurant phone. Ensure the office is clean and organized. Other duties as assigned. POSITION CHARACTERISTICS Talented and motivated to enjoy the fun in work while working hard to achieve great things. Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track. Maintain a high level of confidentiality at all times. QUALIFICATIONS AND KNOWLEDGE High school or equivalent education and/or experience required 2 years related experience Working knowledge of Microsoft Excel Familiar with E-Verify and ADP preferred Familiar with Aloha POS preferred Strong verbal and written communication skills Basic knowledge of employment laws Excellent organizational skills Strong interpersonal skills - outgoing, patient, professional and able to get along with a variety of people. Time management Must pass background check Other: Work is performed in a restaurant office setting, primarily sitting using a computer and telephone. Role requires night and weekend availability

Destin Surgery Centerhas an exciting opportunity for a Business Office Payment Posting, Full Time. Destin Surgery Center is a great location with benefits and competitive pay for the right candidate! This position is responsible for covering any aspect of the business office necessary. Primary duties will include medical records and chart preparation but will also entail scheduling, insurance verification, financial counseling, patient calls, and medical record audits. Successful candidates will possess outstanding multi-tasking abilities, communication, and teamwork as well as the ability to keep up in a fast-paced working environment. The successful candidate should be able to demonstrate previous successful/positive customer service encounters or programs. We offer competitive wages and benefits to include medical and dental insurance, 401(k), paid time off and life insurance. Hours are 9-5 M-Th and 9-4 on Fri. DUTIES AND RESPONSIBILITIES: * Ensures all required forms are placed in designated areas of the patients chart * Daily preparation of charts surgeries within required deadline * Preparation of medical consents for each chart prepared * Labeling necessary documents and adding physician orders * Verifies insurance * Obtains pre-certification from insurance companies for procedures that require pre-certification. * Requests office notes from referring physician if needed for Authorization. * Calculating and Informing patients of amount due * Communicating with medical offices * Out-bound collection calls to patients regarding their medical invoice/bill answering questions and setting up payment/payment plans. * Utilization of various collection strategies and methodologies to contact consumers in order to negotiate payment in full or payment arrangements on debt within federal, state and client collection guidelines and laws. * Knowledge of health care financing and Medical Collections preferred. * Other duties as assigned Required Skills: EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS: * Hospital or medical office experience preferred but not required. WILL TRAIN THE RIGHT CANDIDATE! * Must be able to communicate verbally and non-verbally in a professional way. * Ability to use time wisely in preparing work area to meet high-paced demand. * Show a genuine desire to work and improve the hospital as a whole. * Extreme multi- tasker * Strong medical terminology. * Must demonstrate excellent phone etiquette and exceptional customer service skills. Required Experience: Original Req# 79531