Secretary jobs in Pittsburg, CA

Title: Office Assistant The Office Assistant will provide administrative and operational support during the busy tax season. This role involves preparing and organizing tax documents, managing digital files, and ensuring smooth workflow within the office. The ideal candidate is detail-oriented, organized, and able to work efficiently in a deadline-driven environment. Key Responsibilities • Assemble and organize tax return packets • Scan documents and prepare files for electronic storage • Upload documents into tax software systems • Assist with tax software administration and data cleanup • Prepare and submit documents through DocuSign • Provide general facilities and office support as needed Qualifications: • High school diploma, GED, or equivalent • Minimum of one (1) year of experience in office services, facilities, or a similar administrative role • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.) • Strong verbal and written communication skills • Ability to adapt communication style to effectively interact with diverse audiences • Strong multitasking skills with the ability to work independently or collaboratively • High attention to detail and ability to thrive in a fast-paced, deadline-driven environment Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $20.00 to $23.00 per hour Search managed by: Savannah Mckillip Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Receptionist (Tech Environment) Duration: 6+ Months (with strong potential for extension) We are seeking a Receptionist & Administrative Specialist to support daily office operations in a fast-paced tech company environment. This role requires a friendly, professional, and highly organized individual with strong communication skills and familiarity with Bay Area workplace culture. You will serve as the face of the office, support administrative needs, and assist with internal coordination. The assignment is expected to extend based on performance and business needs. Key Responsibilities Greet visitors, guests, and vendors with a professional and welcoming demeanor. Manage front desk operations, including answering incoming calls and overseeing mail and deliveries. Provide general administrative support and coordinate daily office tasks. Assist with planning and organizing internal events (team-building, happy hours, engagement activities). Support scheduling, meeting coordination, and office calendar management. Maintain an organized, positive, and professional office environment. Communicate clearly with team members and management regarding scheduling and office updates. Required Qualifications Strong English communication skills (written and spoken). Friendly, positive, and professional attitude. Experience working as a receptionist or in a front office role. Previous experience supporting a tech company or working in a tech environment (required). Understanding of Bay Area workplace expectations and culture. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Reliable, punctual, and highly organized. Preferred Qualifications Experience in administrative support or event coordination. Associate degree or diploma in Business Administration or a related field. Prior experience working with Bay Area-based tech teams or offices.

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

About DL Investment Holdings US, LLC Headquartered in Palo Alto, DL Investment Holdings US, LLC is a diversified investment platform and a wholly-owned subsidiary of DL Holdings Group. We leverage our parent company's robust APAC financial network to bridge capital and opportunities in the US market. Our operations are defined by three core strategic pillars: Real Estate Investment & Management: A full-lifecycle approach to developing and managing ultra-luxury residential communities and investment-grade assets. Family Office Services: Providing bespoke global asset allocation, comprehensive wealth management, and legacy planning for high-net-worth clients. Global Investment: Facilitating cross-border capital deployment and strategic financial advisory. We are dedicated to connecting global vision with local expertise to drive long-term value. Position Overview DL Investments is looking for a motivated and adaptable Assistant to join our team. This entry-level, on-site position is designed for a driven, and energetic individual who is ready to take on diverse challenges in a fast-paced environment. The ideal candidate will be a quick learner, a team player, and willing to contribute across various functions-from administrative support to project coordination and basic financial tasks. We welcome applicants from all academic backgrounds-we value curiosity, hustle, and a can-do attitude. Key Responsibilities Provide administrative and operational support across departments as needed Assist with data entry, document preparation, and file management Support finance and accounting teams with basic tasks such as invoice processing, expense reporting, and record keeping Help coordinate meetings, events, and project-related activities Assist with customer and vendor communications as required Qualifications Bachelor's degree or above (any discipline) 0-2 years of professional experience; internships or campus leadership roles are a plus Strong work ethic, resilience, and willingness to learn Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to manage multiple priorities and adapt to changing needs Personal Attributes Highly motivated and proactive Team-oriented with a collaborative spirit Comfortable with ambiguity and eager to tackle new challenges Positive attitude and strong interpersonal skills Reliable and committed to high-quality work Language Skills English (required) Chinese (preferred) DL Investments is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. DL Investments is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), we provide reasonable accommodations to qualified applicants and employees with disabilities to ensure equal access to the application, interview, and hiring process. If you require a reasonable accommodation to complete your application or to participate in the interview process, please contact us and let us know the nature of your request. Requests for accommodation will be considered on a case-by-case basis in accordance with applicable laws. In accordance with the California Privacy Rights Act (CPRA), DL Investments provides this notice to inform you that, at or before the point of collection, we may collect the following categories of personal information from job applicants: identifiers (such as your name and contact information), professional or employment-related information (such as your resume, work history, and education), and any other information you choose to provide as part of your application. This information is collected solely for recruitment, evaluating your qualifications, and managing the hiring process. We do not sell or share your personal information with third parties for commercial purposes.

Office Administrator - Bay Area Window Pros (Burlingame, CA) Join a growing, family-run company that's transforming homes across the Bay Area. Bay Area Window Pros has completed over 10,000 window and door projects with a reputation built on craftsmanship, integrity, and care. We're looking for an Office Administrator who thrives in a fast-paced, detail-oriented environment and enjoys being the organizational backbone of a small but mighty team. What You'll Do Coordinate scheduling for sales appointments, installations, and service calls. Manage customer communications via phone, email, and CRM. Support the sales and operations team with documentation, permits, and follow-up. Maintain organized digital and paper files for quotes, invoices, and work orders. Assist leadership with administrative tasks, reporting, and process improvements. Who You Are Highly organized, personable, and proactive. Experienced in administrative support or customer service (preferably in construction, trades, or home improvement). Comfortable using office tools (Google Workspace, QuickBooks, CRMs, etc.). Excellent written and verbal communication skills. A team player who can multitask and keep things moving efficiently. What We Offer Competitive hourly pay (based on experience). A collaborative team that values initiative and accountability. Room for growth within a company that's modernizing operations and expanding its reach. On-site role based in Burlingame, with business hours Monday-Friday. 📩 Interested? Apply directly on LinkedIn or send your resume to **************************** with the subject line “Office Admin Application - [Your Name]”. We'd love to meet you and see how you can help us continue building a company we're proud of.

Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Windows-based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers, and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: MINIMUM REQUIREMENTS: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: High School Diploma 2 years experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

Job Title: Litigation Legal Secretary Salary/Payrate: $90-$100K annually Work Environment: Hybrid (3 days a week onsite, Tuesday, Wednesday, Thursday) Hours: 9AM to 5:30PM Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Our client is looking to hire a Litigation Legal Secretary at their offices in San Francisco, CA 94104. This is a full-time role paying an annual base salary of $90K to $100K plus a performance-based bonus and excellent benefits package. Candidates should possess 5+ years of experience working as a Litigation Legal Secretary. Experience with Compulaw and Calendaring would be a plus. The Litigation Legal Secretary provides primary support and general assistance to attorneys and other personnel and strictly adheres to the ethical standards of confidentiality. The Legal Secretary assists attorneys in maximizing their effectiveness and their productivity. The Legal Secretary must have knowledge of office equipment, formatting of all documents, legal procedures, and specialized terminology. The Legal Secretary must also be able to handle the demands and pressures of a fast-paced environment, handle detail-oriented tasks and can handle multiple projects simultaneously. The Legal Secretary must have excellent written and oral communication skills. It is expected that the Legal Secretary will be technically savvy and will pay strong attention to time management. The Legal Secretary always maintains a professional demeanor and appearance and works with clients, co-workers, and others in a cooperative, pleasant, and respectful manner. Required Duties: Completes assignments including drafting, revisions and finalization of correspondence, pleadings (including tables of authorities), court forms, memoranda, and redline comparisons Coordinates and manages conflicts checks, opening new client matters and obtaining conflicts waivers, if necessary Assists attorneys with arranging and preparing for depositions Demonstrates extensive experience with e-filing in administrative, state, and federal courts Files all pleadings with the appropriate courts (electronically or via messenger service). Serves all documents timely. Maintains and organizes physical and electronic attorney files in accordance with firm policies, practices and procedures Follows up to ensure all filings and services are complete. Sends out all correspondence with enclosures timely, creates envelopes and sends out all cc's accurately. Maintains expertise in Word, including general formatting, styles, generation of Tables of Contents and Tables of Authorities. Facilitates completion of document productions and maintains client files Communicates/Interacts with clients, courts, and attorneys effectively and timely Possesses knowledge of Compulaw Manages multiple calendars, appointments, and travel arrangements, as needed Prepares travel/expense reimbursements Responds to attorney requests for objection dates, files dates, etc... Assists others as needed Performs other tasks as requested

Job Description Job Title Legal Secretary Base Salary $75,000 $92,000 *** Recruiter Notes *** *** Client Requested > We want a candidate with Insurance Defense/Civil Litigation experience. *** *** No relocation/ hybrid / Law Firm *** Responsibilities: Maintain attorney(s) calendar book and tickler system Schedule meetings, experts, attorneys and co-counsel and schedule court appearances Review and re-index mail in OnBase for review and action by attorney and calendaring Compose correspondence and memos to request or provide information Contact clients to obtain desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial and trial documents for filing with court Schedule, calendars and all discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation including correspondence relating to litigation Assist and provide back up for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects Education and/or Experience: High school diploma or GED 7 years of defense trial, litigation experience in a similar industry 3 years recent California Civil litigation experience Trial preparation experiences a must Good organization and communication skills Thorough knowledge of court procedures Strong initiative and ability to work independently Computer literate proficient in MS Word; knowledge of case management software; type 70+ wpm Benefits: Comprehensive benefits package includes medical, dental vision, life, AD&D, LTD, 401(k) with employer match, PTO and separate sick time, and paid holidays

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

About the job We are seeking a full-time Legal Secretary to join our Walnut Creek, California office. Our California attorneys' primary practice areas are litigation defense, insurance coverage, coverage opinions, coverage analysis, personal injury, and product liability. This position will be a hybrid position in our Walnut Creek, California office. The qualifications and key responsibilities for this position include: The ability to e-file documents in state and federal courts The ability to prepare and revise legal documents Familiarity with legal documents and terminology Knowledge of Word, Office 365, and Net Docs The ability to maintain attorney calendar Excellent typing skills We are looking for a person with: Proven work experience as a legal secretary Integrity and professionalism Superb time management and multi-tasking capabilities Excellent written and verbal communication skills Some featured benefits are: Medical Insurance Vision Insurance Dental Insurance 401(K) Company Match Paid paternity leave Paid maternity leave . About Life at Tressler We are a full-service, modern law firm located in ten cities across the country. We are known for our people-centric approach to business, which includes collaborative teaming, professional development opportunities, flexible schedules and a positive work environment. We have been successful for more than 39 years because of our wonderful team. Tressler has been named to the prestigious U.S. News and Best Lawyers “Best Law Firms” lists for the past five years and we are “Client Recommended” by A.M. Best. We are proud to be a Certified Great Place to Work© in the U.S.A., a ranking based on our employee happiness scores and positive reviews of our management team.

For over half a decade, Hudson Manpower has been a trusted partner in delivering specialized talent and technology solutions across IT, Energy, and Engineering industries worldwide. We work closely with startups, mid-sized firms, and Fortune 500 clients to support their digital transformation journeys. Our teams are empowered to bring fresh ideas, shape innovative solutions, and drive meaningful impact for our clients. If you're looking to grow in an environment where your expertise is valued and your voice matters, then Hudson Manpower is the place for you. Join us and collaborate with forward thinking professionals who are passionate about building the future of work. For over half a decade, Hudson Manpower has been a trusted partner in delivering specialized talent and technology solutions across IT, Energy, and Engineering industries worldwide. We work closely with startups, mid-sized firms, and Fortune 500 clients to support their digital transformation journeys. Our teams are empowered to bring fresh ideas, shape innovative solutions, and drive meaningful impact for our clients. If you're looking to grow in an environment where your expertise is valued and your voice matters, then Hudson Manpower is the place for you. Join us and collaborate with forward thinking professionals who are passionate about building the future of work. Job requirements Responsibilities: Coordination, meeting logistics, and calendar management Time entry, expense reporting, billing review, and client invoicing Drafting, editing, and proofreading legal documents in English and Spanish Coordinating with internal support teams and external vendors Opening new matters, managing files, and ensuring compliance with firm protocols Acting as a liaison with clients and supporting the attorney's business needs Assisting with presentations, events, and internal projects as needed Skills: 4+ years of legal secretarial or litigation support experience Strong litigation and/or international arbitration background is a plus Fluency in English and Spanish (written and verbal) required Experience supporting senior partners and legal teams Proficient in proofreading, translating, and drafting legal documents High attention to detail, organizational skills, and discretion All done! Your application has been successfully submitted! Other jobs

Job Description Maintain attorney(s) calendar book and tickler system Schedule meetings, experts, attorneys and co-counsel and schedule court appearances Review and re-index mail in OnBase for review and action by attorney and calendaring Compose correspondence and memos to request or provide information Contact clients to obtain desired information as requested by attorneys Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity Prepare discovery, pre-trial and trial documents for filing with court Schedule, calendars and all discovery initiated by plaintiff(s) and defendant(s) Provide legal secretarial support on either short- or long-term assignments Answer and screen telephone calls Transcribe dictation including correspondence relating to litigation Assist and provide back up for other secretaries Maintain current knowledge of court rules Perform additional tasks Participate in department and company projects Education and/or Experience: High school diploma or GED 7 years of defense trial, litigation experience in a similar industry 3 years recent California Civil litigation experience Trial preparation experiences a must Good organization and communication skills Thorough knowledge of court procedures Strong initiative and ability to work independently Computer literate proficient in MS Word; knowledge of case management software; type 70+ wpm Benefits: Comprehensive benefits package includes medical, dental vision, life, AD&D, LTD, 401(k) with employer match, PTO and separate sick time, and paid holidays MUST HAVE: Insurance Defense/Civil Litigation experience.

Do you want to help a highly skilled attorney team while enjoying work-life balance and stability? Are you ready to make a bold impact showcasing your legal skills? Join State Fund's Elite Worker's Compensation Team! State Compensation Insurance Fund's ("State Fund's") Legal Operations team is seeking legal secretaries and/or senior legal typists to join our exceptional legal team defending California's insured employers and state agencies. This is your chance to shine in a fast-paced, collaborative environment where your legal secretarial skills will help ensure our attorneys have the utmost support in ensuring success while litigating and defending workers' compensation cases. The Legal Operations team has some of the most experienced workers' compensation legal secretaries/senior legal typists with decades of legal experience in both public and private practice. We take pride in supporting our attorney team, using a collaborative, thoughtful and targeted approach that is always designed to serve our clients' best interests. Whether you want to use your experience to teach and train, or embrace opportunities to learn and grow, the Legal Operations team is a great opportunity for you. Who We Are Looking For: Legal secretaries with a passion for litigation while ensure our attorney team receives the highest level of secretarial support and customer service. Location: Based statewide in counties which have a State Fund legal office. The successful candidate(s) may also be required to appear at the nearest State Fund legal office on occasion for onsite meetings and/or trainings. Your Role: As a vital member of our team, you'll enjoy a diverse and fulfilling role. You will have: * Ability to perform the full range of legal secretarial duties, including the most complex secretarial tasks * Ability to compose correspondence independently and to perform difficult clerical work. * Ability to adapt to change quickly and work under pressure. * Ability to communicate effectively both verbally and in writing with internal and external customers. * Ability to electronically file legal documents including filing via the Workers Compensation Electronic * Adjudication Management System (EAMS). * Ability to follow detail and specific instructions. * Ability to format, file and serve legal documents including (medicals, exhibits, briefs, motions, notices, * petitions, depositions, settlements) in assigned jurisdictions. * Ability to input and update data and case management. You will find additional information about the job in the Duty Statement. Working Conditions To be considered, you must provide a fully completed STD 678 application, resume, and statement of qualifications via CalCareers. Resumes submitted in lieu of the STD 678 may not be accepted. Completed STD 678 must include duties performed, start and end dates, and hours worked per week for each position held. Selected candidate(s) hired may be required to attend in-person Onboarding at our Vacaville office with expenses for attendance paid by State Fund. Candidates must reside in California to be eligible for this appointment. This is a teleworking position which requires travel to assigned accounts. The successful candidate(s) may also be required to appear at the nearest State Fund legal office on occasion for onsite meetings and/or trainings. Positiion can be filled in: Kern, Fresno, Ventura, Alameda, Shasta, Los Angeles, Sonoma, Sacramento, Monterey, San Diego, San Francisco, San Luis Obispo, Orange, or San Joaquin. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * LEGAL SECRETARY * SENIOR LEGAL TYPIST Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-500384 Position #(s): ************-XXX Working Title: Legal Secretary Classification: LEGAL SECRETARY $4,371.00 - $5,748.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Shall Consider: SENIOR LEGAL TYPIST $3,689.00 - $5,159.00 # of Positions: Multiple Work Location: United States Telework: Telework Job Type: Permanent, Full Time Department Information State Fund is California's largest provider of workers' compensation insurance. Established in 1914 by the state legislature, we offer diverse and comprehensive products and services that provide a strong and stable option for employers and injured employees with fast, reliable claims service and medical and indemnity benefits. Our culture centers on our purpose and values. We exist to provide fairly priced workers' compensation insurance, make workplaces safe, and restore injured workers. To fully represent California, we are committed to our employees by embracing and celebrating our diverse workforce and fostering inclusion to make the workplace a dynamic environment for all. We recognize and reward high performance, yet value a healthy work/life balance. Department Website: ************************** Special Requirements * The position(s) require(s) a Background Investigation be cleared prior to being hired. Effective July 1, 2025, the State of California implemented the Personal Leave Program 2025 (PLP 2025) which reduces an employee's monthly salary in exchange for leave credits. Employees appointed to this classification will have their monthly salary reduced and will accrue hours of PLP 2025 on the first day of each pay period in accordance with the applicable bargaining contract. The salary range(s) included on this job posting do not reflect the reduction in pay. * Ability to interact with courts, administrative agencies, government entities, counsels, opposing counsels, or * witnesses as directed by the attorney, ensuring deadlines are met. * Ability to screen mail, visitors, and telephone calls and take appropriate action. * Ability to set-up and maintain litigation files. * Ability to train, mentor, and/or assist other clerical staff as needed/requested. * Ability to work independently as well as part of a team. * Excellent customer service skills. * Excellent organization and prioritization skills. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/16/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: State Compensation Insurance Fund Mailing Address Attn: JC-500384 TJ PO BOX 659015 Sacramento, CA 95865 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: State Compensation Insurance Fund Talent Acquisition/Staffing JC-500384 TJ 2275 Gateway Oaks Drive Sacramento, CA 95833 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is required and must be included. * Statement of Qualifications - 1) What experience qualifies you to be a Legal Secretary at State Fund's Legal Department? 2) Describe a time at work where you had to juggle several projects at the same time. How did you organize your time? Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * Experience in reviewing/extracting/processing incoming legal and claims documents * Experience working with scanned/indexed legal and claims documents * Ability to timely respond to requests from assigned attorneys, claims adjusters, other internal/external business partners for potential rescanning and reindexing of co-mingled/incorrectly indexed documents. * Experience in identifying co-mingled/incorrectly indexed documents and initiate file/document corrections * Experience navigating CARE system and Electronic Claims File (ECF) * Knowledge and familiarity in the identification of legal and claims documents. * Experience responding timely and accurately to all inquiries, using knowledge of the California Labor Code, California Code of Regulations, Claims Reference Manual, Official Medical Fee Schedule, and State Fund guidelines. * Ability to identify potential fraud issues in litigation files and refer them to stakeholders Join us to build your legacy in workers' compensation law, while enjoying balance, growth, stability, and purpose! Benefits Health Benefits Program (CalPERS), Retirement (CalPERS), Employer Health and Consolidated Benefits Contributions, Dental, Vision, 401(k) and 457 Deferred Compensation Plans, Employee Assistance Program, Group Legal Services Insurance, Holidays, Vacation/Sick/Other Paid Leave, Flex Elect Reimbursement Program, Wellness and Recognition, Alternate Work Schedules, Transit Pass Program, Tuition Reimbursement, Dependent Scholarship Program, Leadership Training, Mentoring Program Please access the link below for information on benefits afforded to CalPERS membership and benefits/protections provided by the State Civil Service Act ********************************************** Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Department Website: ************************** Human Resources Contact: Tahir Jones ************** Hiring Unit Contact: Tahir Jones ************** **************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Rosa Gil-Robles ************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Acknowledgement By applying to this position, you are also acknowledging that you have received the following information: * California State benefits * Duty statement/Job Description * Salary ranges and steps for the classification(s) advertised Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

SourcePro Search has a fantastic opportunity for an experienced Legal Secretary with a solid firm in Palo Alto. The ideal candidate is: professional, polished and has 5+ years of Patent Prosecution experience. This is a high salary role and only experienced candidates will be considered. Must be polished and have prior tenure.****************************

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

We're seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist our clients and keep the office running smoothly. You'll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you're an excellent multitasker who thrives in a fast-paced environment, we want to hear from you!

Title: Office Assistant The Office Assistant will provide administrative and operational support during the busy tax season. This role involves preparing and organizing tax documents, managing digital files, and ensuring smooth workflow within the office. The ideal candidate is detail-oriented, organized, and able to work efficiently in a deadline-driven environment. Key Responsibilities • Assemble and organize tax return packets • Scan documents and prepare files for electronic storage • Upload documents into tax software systems • Assist with tax software administration and data cleanup • Prepare and submit documents through DocuSign • Provide general facilities and office support as needed Qualifications: • High school diploma, GED, or equivalent • Minimum of one (1) year of experience in office services, facilities, or a similar administrative role • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.) • Strong verbal and written communication skills • Ability to adapt communication style to effectively interact with diverse audiences • Strong multitasking skills with the ability to work independently or collaboratively • High attention to detail and ability to thrive in a fast-paced, deadline-driven environment Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $20.00 to $23.00 per hour Search managed by: Savannah Mckillip Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Title: Legal Office Manager / Secretary Salary/Payrate: $95K - $105K + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Under the direction of the Partner in Charge, the Office Manager/Legal Secretary is responsible for overseeing the overall administrative management and day-to-day operations of the Marin office. This role plays a key part in fostering a professional, efficient, and collaborative work environment. The Office Manager/Legal Secretary leads and supports non-attorney staff, ensures that attorneys receive timely and effective administrative support, and proactively coordinates resources to meet the needs of the office. Acting as a central point of contact between the Sacramento office and Firmwide departments, this role is instrumental in maintaining consistent operational excellence and upholding the Firm's policies, procedures, and high standards of service. The Office Manager/Legal Secretary also provides direct legal secretarial support to one to two attorneys, depending on office needs, staffing ratios, and coverage requirements. This hybrid role requires excellent multitasking, organizational, and communication skills, along with the ability to manage competing priorities effectively. Office Operations and Leadership Oversee daily office operations in coordination with the Partner in Charge to ensure efficiency, professionalism, and high staff morale Supervise non-attorney staff; partner with Human Resources on hiring, onboarding, employee relations, and workplace investigations Ensure supervisory responsibilities are carried out in accordance with Firm policies and applicable employment laws Maintain strict confidentiality in handling sensitive personnel, client, and Firm-related information Monitor staff performance and draft performance evaluations and counseling documentation for HR review Review and approve staff timecards to support accurate and timely semi-monthly payroll processing Responsible for overseeing the annual renewal process for client contracts and legal service agreements. Manage office budget planning and expense tracking Administrative Coordination Ensure attorneys receive timely administrative support by coordinating workloads and secretarial assignments Reassign staff as needed based on skills, workload, and team dynamics Manage overflow support and short-term support needs by leveraging Firmwide resources Communicate attorney coverage updates before 9:00 a.m. daily Schedule and lead regular staff meetings to share updates and training Collaboration Coordinate with the Facilities Department for office improvements, buildouts, and office moves; liaise with building management on facility issues Support IT Department with local tech needs and provide on-site assistance to IT staff as needed Work with the Marketing Department on events, seminars, and materials such as pitch folders, attorney biographies, and presentations Facilitate continuing legal education tracking by ensuring appropriate documentation is submitted to the Firm's librarian Team Building and Culture Plan and coordinate staff events to foster engagement and collaboration Encourage participation in Firmwide and HR-organized activities Maintain positive communication with attorneys, staff, and Firmwide departments Promote a professional and collegial office environment Legal Secretary Duties Provide direct legal support to one to two attorneys, including drafting, editing, and proofreading legal documents and correspondence Handle e-filings and support all stages of the litigation process, from initiation through trial Prepare and assemble court filings, hearing binders, deposition exhibits, and arbitration/mediation packets Maintain attorney calendars, schedule meetings and travel, and manage time entry and expense reporting Prepare and process new client/matter intakes per Firm procedures Support marketing efforts through preparation of presentations and pitch materials Provide backup and overflow coverage to other attorneys and staff as needed Maintain confidentiality of all Firm, client, and personnel information Additional duties may be assigned as required to meet business needs. Qualifications and Requirements Minimum of five years of office management experience, preferably in a legal or professional services environment Minimum of five years of litigation secretary experience Strong organizational skills with effective task management, prioritization, and delegation Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred Strong business writing, editing, and proofreading skills High level of professionalism, discretion, and interpersonal communication Typing speed of at least 70 words per minute Communicate effectively and professionally with clients, attorneys, staff, and vendors Skilled in operating standard office equipment, including computers, scanners, and photocopiers Consistently reliable in attendance and punctuality