Secretary jobs in Port Saint Lucie, FL - 216 jobs

JOB PURPOSE The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service. Qualifications ESSENTIAL JOB RESPONSIBILITIES Payroll, Timekeeping & Expense Reporting · Track and manage overall payroll systems to ensure compliance and timeliness. · Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule. · Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission. · Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%. Administrative Support & Communication · Answer and route calls, emails, and correspondence promptly and professionally. · Draft, proofread, and distribute documents, reports, and correspondence. · Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines. Records & Compliance Management · Maintain legal, financial, and program records with accuracy and confidentiality. · Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements. · Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files. Logistics, Errands & Office Operations · Pickup and distribute mail and documents to/from corporate. · Run general errands to support staff, vendors, and clients. · Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support. Meeting & Event Support · Prepare agendas, materials, and minutes for monthly program and staff meetings. · Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments). · Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support. Leadership Through Administrative Excellence · Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency. · Support cross-department collaboration by ensuring communication flows smoothly across teams. · Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors. Other Duties · Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines. Mission-Driven Service · Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support. ESSENTIAL QUALIFICATIONS EDUCATION: High School Diploma/GED or comparable skill set obtained through experience. EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

The role of the Academic Administrative Assistant is to support the Director of Nursing and the academic team in meeting the mission of HCI College. ESSENTIAL FUNCTIONS: Assist the Director of Nursing and the Dean of Academic Affairs as needed. Schedule meetings and interviews Coordinate with the Dean of Academic Affairs on new faculty on-boarding and orientation. Collect and maintain documents during the on-boarding process with new faculty. Maintain instructor licensures and certifications. Maintain all faculty documents and files. Participate in student orientation and graduation. Assist students with various needs. Day-to-day office management and support. Attend staff and faculty meetings. Records and distributes minutes or other records for meetings. Regular and reliable attendance. Comply with all governmental regulations and standards of accreditation. Preforms other duties and responsibilities as assigned. Requirements Skills and Qualifications: A high level of organizational skills and the ability to multitask is needed. Computer literacy skills including functional knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook, etc.). A willingness to follow high ethical standards. Discretion and trustworthiness: you may be privy to confidential information. Education/Experience: High School Diploma/GED (Required) Associate's degree from an accredited college or university or equivalent (Preferred) Minimum of 2 years of administrative experience (Preferred) Physical Demands: The physical demands are those required in a professional office setting and higher education environment: communicating with students and staff, demonstrating procedures and techniques, and getting to and from appropriate classrooms and offices. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Work Environment: Professional office setting: moderate noise levels; controlled indoor climate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Location: This position is an onsite position. This position will be based out of: ? West Palm Beach (Main Campus) ? Fort Lauderdale (A Branch of West Palm Beach) Any changes must be reviewed by the Senior Vice President of Academic Affairs and President/Chief Executive Officer (CEO). All final approvals must come from the President/CEO.

Pay Range: $20 - $22/hr Schedule: Monday to Friday 11pm - 7am (Overnight/ Sat & Sun OFF) As a Front Desk Associate, you'll be responsible for working independently, and without direct supervision. Possess strong communication, telephone, and customer service skills. Be detailed oriented and able to multitask. Meet and greet residents; checks guests and service providers in/out. Able to understand and react to emergency response and access control procedures; monitors and operates electronic security control systems; and accurately maintains daily logs, records and forms. Your Responsibilities: * Demonstrates excellent customer service, communication, and time management skills. * Monitors Emergency Response System. * Greets and directs Residents, guests, and invitees. * Monitors and controls Electronic Security Control Systems. * Responds to emergency situations in a timely and efficient manner. * Monitors and controls access to the building. * Maintains daily log, records, and forms. * Resolves and follows-up on all complaints/issues. * Maintains a safe and secure environment throughout the building/property(s). * May be assigned other duties by the on-site property manager. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * High school diploma or equivalency preferred. * College level courses in business or hospitality preferred. * Two (2) to three (3) years of business experience preferred. * Computer literacy: command of information system hardware/software is preferred. * Effective written and verbal communication skills. * Multiple language fluency is desirable. * Strong customer service, communication and interpersonal skills required. Physical Requirements: * Ability to lift 30 - 50 lbs. * Work in an upright standing or sitting position for long periods of time. * Handle, finger, grasp and lift objects and packages. * Reach with hands and arms. * Communicate, receive, and exchange ideas and information by means of the spoken and written word. * Ability to quickly and easily navigate the property/building as required to meet the job functions * Complete all required forms. * Ability to work extended hours and weekends based on project requirements. * Ability to respond to emergencies in a timely manner. What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

At GOLDLAW, a personal injury law firm, we believe the happiness, health, and engagement of our employees directly contribute to the customer service of our clients. GOLDLAW is a leading personal injury firm. We provide exceptional legal services and achieve favorable outcomes for our clients. Our commitment is to prioritize our employees while we work diligently, to grow the organization and enjoy life, given our benefit plans and competitive compensation. We are currently seeking a skilled and motivated professional to join our team! Position Summary: We are seeking a highly organized and detail-oriented individual to join our legal team as a Litigation Secretary. The candidate will play a critical role in managing the scheduling and coordination of legal proceedings, ensuring that court appearances, hearings, and meetings are efficiently arranged. This position requires strong organizational skills, excellent communication abilities, and an understanding of legal procedures. Key Responsibilities: Schedule Depositions, Hearings, Mediations, Client Meetings Diary all deadlines on Outlook calendar Open a case in the Florida E-Filing portal to file a Complaint Package Track service of process on Defendants & Deponents Drafting of Motions & Orders Notice for Trial Process Trial Orders and/or Case Management Plans Prepare the attorney for Mediation Draft Proposal for Settlements Draft Requests for Copies/RFC's and ensuring records are received Confirming the attorney calendar daily Process pleadings into our case management system Filevine Process team mail Compensation & Benefits: Competitive Salary based on experience Medical, Dental & Vision Group Life Insurance and Accidental Death & Disability Short Term and Long Term Disability Employee Assistance Program (EAP) 401K with company matching 3 weeks paid time off (PTO) 10 paid holidays Requirements High school diploma or equivalent; additional education or certification in legal studies is a plus. Proven experience as a Litigation Secretary or in a similar role within a law firm. Proficient in using Microsoft Office Suite. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Attention to detail and accuracy. Knowledge of legal procedures. Fluency in Spanish.

Requisition No: 868769 Agency: Department of Corrections Working Title: ADMINISTRATIVE ASSISTANT I - OKEECHOBEE CI Pay Plan: Career Service Position Number: 70002552 Salary: $36,230.74- $38,393.42 annually Posting Closing Date: 01/28/2026 Total Compensation Estimator Tool FLORIDA DEPARTMENT OF CORRECTIONS We Never Walk Alone Administrative Assistant I This open competitive advertisement is for a Career Service position located at the Region 2 Office in the Maintenance Department. The mission of Facilities Management and Building Construction at the Florida Department of Corrections is to provide a safe, secure, and efficient environment for staff, inmates, and visitors. This is achieved through the effective management, maintenance, and construction of correctional facilities, ensuring they meet all regulatory standards and support the department's overall mission of public safety and rehabilitation. This position is not a telework position and is required to report to the FDC office in the area it serves. JOB DUTIES: This working position is responsible for the maintenance, repair, and installation of all types of electronic systems and devices including but not limited to, electronic perimeter security systems, internal electronic security systems, electronic and electrical locking control systems, CCTV systems, communications systems, and associated systems and components utilized in the operation of a correctional facility. * Operates computer equipment to crate and revise various documents, including technical correspondence, reports, contracts, and project budgets for the Supervising Construction Projects Administrator and other staff. * Reviews and corrects word processing and spreadsheet documents for grammar, spelling, and form, and merges portions of documents as needed. * Assists with personnel activities, including maintaining performance standards and position descriptions, reviewing job applicants, and handling higher-level personnel items such as discipline and worker's compensation. * Performs support tasks such as processing Purchasing Card transactions, organizing and maintaining filing systems, sorting mail, and serving as a telephone receptionist. * Manages calendars, travel arrangements, and meeting schedules for the Assistant Bureau Chief of Maintenance and Repairs and other staff, and participates in departmental training to enhance skills. BENEFITS: * Paid vacation, sick leave, and holidays. * Comprehensive health insurance and life insurance with accidental death and dismemberment benefits. * Supplemental Dental, Vision, Life, Disability and Hospitalization insurance. * Tuition-Free college courses. * Retirement Plans with the Florida Retirement System: * Pension Plan (Traditional Retirement Pension Plan) * Investment Plan (401(K)-Type Retirement Plan) * Deferred Retirement Option Program (Drop) * Deferred Compensation * Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption. REQUIREMENTS: * At least two (2) years of similar work experience in office support/clerical. * At least two (2) years of Microsoft Office (Word, Excel, Outlook) experience Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. ADDITIONAL INFORMATION: BACKGROUND SCREENING REQUIREMENT The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering. EMPLOYMENT ELIGIBILITY The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee's eligibility to work after completing the I-9 form. For online application issues, call the People First Service Center at **************. Applications will be accepted until 11:59 PM EST on the closing date. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Job DescriptionSalary: $20-24 Hourly Wiginton Fire Systems proudly stands as a 100% employee-owned company within the fire protection industry, steadfast in our commitment to delivering top-tier solutions to our valued clients. We are actively seeking a dedicated and detail-oriented individual to join our esteemed team in the role of Administrative Assistant. Our ideal candidate is genuinely eager to learn and grow with us. With over 50 years of awesome history, we're more than just a workplace we're building a legacy. If you're keen on being part of our ongoing success story and creating your meaningful career journey, then Wiginton Fire Systems is the perfect place for you. Come join us and let's shape the future of fire protection together with enthusiasm and purpose! The Administrative Assistant is entrusted with the pivotal responsibility of managing all administrative functions at the branch level. Reporting directly to the Branch Manager and maintaining proper contract records with corporate. This role ensures meticulous adherence to company policies and processes while maintaining efficiency and effectiveness in branch operations. Key duties include coordinating administrative tasks, supporting team members, and facilitating seamless communication between branch and corporate entities. The Administrative Assistant serves as a crucial link in maintaining organizational integrity and operational excellence. Position Duties Demonstrate effective communication skills when interacting with all personnel at the Branch and Corporate Levels. Answering inbound phone calls. Maintain an appropriate level of confidentiality. Process appropriate internal and external correspondence related to job files. Process appropriate field documents and correspondence. Process all related material and subcontractor documents. Assist and process all accounting/financial processes as assigned. Complete HRIS (Bamboo HR) tasks including but not limited to new employee orientation, completion of background screenings, ensuring completion of required paperwork, and acting as a liaison for employees in HR-related matters. Coordinate accident/incident reporting regarding workers' compensation and auto liability. Provide backup/assistance to other administrative personnel as necessary. Direct customer contact relating to scheduling, billing, and collections for contract customers. Assist the Service manager, as requested during administrative review and evaluations. Provide technical support/assistance to administrative personnel. Manage the locations office supplies budget and inventory. Experience, Education and General Requirements (Minimum) High School Diploma or Equivalent. 3-5 Years of Administrative Experience. Experience in HRIS/ATS systems (Bamboo HR Preferred). Experience in Bookkeeping with strong numerical proficiency. Proficiency with Microsoft office and related products. Driver's license with reliable transportation The ability to Pass a 10 Panel Drug screen, and Background check. Good customer service skills and the ability to work with a multitude of people and personalities Experience, Education and General Requirements (Preferred) Completion of an Associate's degree or equivalent certification program Experience as an Administrative Assistant in the Fire sprinkler Trade or other Construction field. Experience with Microsoft Dynamics GP and Bamboo HR. Experience with contracting and permitting. Benefits Benefits: 401(k) 401(k) matching Employee Stock Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Store Administrative Support Specialist The Store Administrative Support Specialist provides essential administrative, HR, and operational support to keep the store running smoothly and in alignment with company standards. This role manages office tasks, scheduling, reporting, onboarding coordination, and communication between the store and the corporate office. The position is ideal for someone detail-oriented, organized, and comfortable supporting multiple departments in a fast-paced retail environment. Key Responsibilities Manage day-to-day store office operations, including email, documentation, communication flow, and administrative tasks. Serve as the central liaison between the store, corporate departments, vendors, and service providers. Support HR processes such as onboarding, I-9 verification, disciplinary forms, performance evaluations, and confidential personnel documentation. Oversee weekly scheduling process, ADP timekeeping, PTO, and labor-related deadlines while partnering with department managers to resolve issues. Review and maintain key reports and communicate updates, expectations, and deadlines to store leadership and department teams. Serve as the point of contact between the store and Purchasing team, assisting with ordering issues, delivery tracking, vendor communication, and discrepancy follow-up. Coordinate repair and maintenance requests and track service tickets. Ensure pricing signage, TPRs, and item updates are executed accurately and in partnership with the Pricing team. Support the Store Manager with operational projects, audits, seasonal programs, and corporate initiatives. Maintain strong organizational systems and ensure company standards are consistently upheld Perform additional office operations tasks as assigned. Qualifications & Skills Required 3+ years of experience in retail administrative support, retail office support, HR support, or office management Strong computer skills (ADP, POS systems, scheduling software, Excel, Outlook, or similar programs) Excellent communication skills - clear, professional, timely Highly organized with strong attention to detail and follow-through Ability to multitask, prioritize, and meet deadlines Comfortable working with multiple departments and managers Preferred Experience in grocery, specialty market, food retail, or hospitality Familiarity with pricing systems, ordering software, and/or vendor communication Understanding of store operations or multi-department workflows Working Conditions Office-based role in a fast-paced retail environment. Ability to sit and work on a computer for extended periods. Occasional lifting of up to 25 lbs. Why Join Joseph's Classic Market? At Joseph's Classic Market, we take pride in delivering exceptional quality, value, and customer service. As a Store Administrative Support Specialist, you'll play a vital role in supporting daily operations and helping our teams succeed. You'll join a family-owned business where your contributions matter, your ideas are valued, and your work directly impacts the success of the store. Benefits Include: Positive Work Environment Competitive Pay Health, Dental and Vision Insurance 401(k) Plan Paid Time Off & Personal Days 20% Employee Discount Interview Process At Joseph's Classic Market, we utilize VidCruiter as part of our interview process. This platform allows candidates to complete video interviews at their convenience, giving our hiring team the opportunity to better understand your experience and qualifications early in the process. Employment Eligibility Joseph's Classic Market participates in E-Verify to confirm work authorization for all new employees. As part of the hiring process, employment eligibility will be verified through the U.S. Department of Homeland Security and the Social Security Administration.

The Dialysis Unit Clerk-Administrative Assistant Part-time position is for our Boynton Beach Clinic, located at 1500 Gateway Blvd, Suite 198, Boynton Beach, FL 33426. How you will change lives As a Unit Clerk at US Renal Care, you will be an integral part of a cross-functional team, providing operational support to maintain clinic operations and provide the best customer care for patients living with kidney disease. What you will be doing Customer Care. You will be a critical member of the clinic team, creating a welcoming and professional atmosphere by greeting patients and visitors, answering phones, answering patient questions, and assisting patients with transportation arrangements, as needed. Operational Support. You will maintain clinic operations effectively by updating and maintaining medical records, preparing patient records and charts for treatments, and assisting in auditing records for ongoing compliance. You will support financial operations by entering charges and preparing billing and patient attendance logs. You will also complete forms and reports as required by governmental agencies. You will ensure adequate supplies and inventory and reordering when required. In addition, you will help process lab work by preparing lab slips and tubes and directing labs to the appropriate laboratory.

Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc's appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

The role of the Academic Administrative Assistant is to support the Director of Nursing and the academic team in meeting the mission of HCI College. ESSENTIAL FUNCTIONS: * Assist the Director of Nursing and the Dean of Academic Affairs as needed. * Schedule meetings and interviews * Coordinate with the Dean of Academic Affairs on new faculty on-boarding and orientation. * Collect and maintain documents during the on-boarding process with new faculty. * Maintain instructor licensures and certifications. * Maintain all faculty documents and files. * Participate in student orientation and graduation. * Assist students with various needs. * Day-to-day office management and support. * Attend staff and faculty meetings. * Records and distributes minutes or other records for meetings. * Regular and reliable attendance. * Comply with all governmental regulations and standards of accreditation. * Preforms other duties and responsibilities as assigned. Requirements Skills and Qualifications: * A high level of organizational skills and the ability to multitask is needed. * Computer literacy skills including functional knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook, etc.). * A willingness to follow high ethical standards. * Discretion and trustworthiness: you may be privy to confidential information. Education/Experience: * High School Diploma/GED (Required) * Associate's degree from an accredited college or university or equivalent (Preferred) * Minimum of 2 years of administrative experience (Preferred) Physical Demands: The physical demands are those required in a professional office setting and higher education environment: communicating with students and staff, demonstrating procedures and techniques, and getting to and from appropriate classrooms and offices. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Work Environment: Professional office setting: moderate noise levels; controlled indoor climate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Location: * This position is an onsite position. * This position will be based out of: * ? West Palm Beach (Main Campus) * ? Fort Lauderdale (A Branch of West Palm Beach) * Any changes must be reviewed by the Senior Vice President of Academic Affairs and President/Chief Executive Officer (CEO). All final approvals must come from the President/CEO.

Synagro partners with stakeholders to clean our water, protect our environment and serve our communities by generating worth from what others consider waste. We work to protect the health of our water, our Earth and those who depend on them now and in the future. What good is a job without great benefits to reward your hard work? Here are some highlights of what Synagro has to offer: 15 days paid time off 10 Holidays Medical/Dental/Vision (within 30 days of hire) Health Saving Account (HSA) with company match Flexible Spending Account (FSA) 401(k) with company match (fully vested upon hire) Career growth and promotional opportunities Tuition Reimbursement JOB SUMMARY Provide secretarial and administrative support for rail yard operations. Supports daily rail yard operations by performing clerical, dispatch, and documentation duties essential for the accurate and timely processing of rail shipments. This position ensures all paperwork, waybills and shipment documentation are properly completed, tracked, and distributed to the appropriate internal and external parties. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES Receive incoming telephone calls and greet on-site visitors in a professional manner. Assist the caller by answering questions or directing calls to the appropriate person. Perform daily clerical and administrative tasks to support rail operations, including data entry, filing, and document preparation. Schedule and organize meetings, conference calls, business travel, and facility activities. Sort and distribute incoming mail/faxes and manage outgoing letters/packages within appropriate systems. Enter business expenses into appropriate system for approval/processing. Waybill rail shipments accurately in accordance with carrier and company requirements. Track shipment paperwork from origin to destination, ensuring all documentation is received, verified, and filed appropriately. Maintain digital and physical filing systems for all rail shipment documentation, ensuring records are organized and easily retrievable. Prepare and send completed shipment packets and related paperwork to customers, accounting, and other relevant stakeholders. Communicate effectively with railroads, customers, and internal departments regarding shipment status, discrepancies, and documentation needs. Assist with data entry for transportation manifests, daily reports, and operational metrics. Handle confidential and non-routine information and explain policies when necessary. Expected to always exhibit and demonstrate safe behaviors and perform job in a safe manner. This is a summary of principal responsibilities and is not intended to include all duties which may be assigned STATUS AND SCOPE: This position has no direct reports. Excellent attention to detail, organizational and communication skills and ability to effectively communicate verbally and in writing required. Ability to establish and maintain harmonious working relationships with employees and the public. Ability to handle sensitive and confidential information and situations and know how to appropriately use discretion. Ability to work in a fast-paced environment, process work rapidly, set priorities, work under pressure, and follow through with assigned tasks with limited supervision. Ability to handle multiple tasks and deadlines effectively. Excellent verbal and written communication abilities to interact with various people. Type accurately at a speed of at least 45 words per minute. COMPETENCIES: Organizing: Uses resources effectively and efficiently. Peer Relationships: Is seen as a team player and is cooperative. Flexibility: Is very flexible and adaptable, can act differently depending upon the situation. Time Management: Values time uses his/her time effectively and efficiently. Ethics and Values: Adheres to an appropriate and effective set of core values and beliefs during both good and bad times. Integrity and Trust: Admits mistakes and is seen as a direct, truthful individual.1. Talking, Hearing, Seeing, Standing, Sitting, Walking and Fingering QUALFICATIONS: Minimum High School Diploma or equivalent (GED) required. Minimu-5 years' Administrative Assistant experience preferred. Proficient knowledge and working experience using MS Suite and personal computer equipment. Thorough knowledge of business English, spelling, and math. The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position. AA/EOE/M/F/D/V We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.

Voloridge Investment Management was founded by David Vogel in 2009 and is based in Jupiter, FL. We incorporate advanced data science and mathematics into our systematic, market neutral investment strategies to exploit alpha opportunities we consider unique in financial markets. Our firm is comprised of award-winning predictive modelers, experienced data analysts, advanced technologists, and a group of dynamic business professionals. We are looking for an experienced Administrative Assistant to join our team. This role thrives on collaboration. The ideal candidate will possess a strong drive and willingness to meet the demands of a fast-paced team where success is measured not only by individual contributions but by what we accomplish collectively. This role requires the person to be reliable, approachable, and have impeccable attendance in our Jupiter office. Our Administrative Assistants possess a strong instinct to enhance the work environment and anticipate the needs of other employees as we all strive to accomplish the organization's goals. Summary of Job Functions * Perform administrative and office support duties for company executives and staff, including calendar management, meeting scheduling, and expense reports * Plan and manage complex travel arrangements for executives, candidates, interns, and employees, including flights, hotel bookings, transportation, and dining, ensuring itineraries align with schedules and budget guidelines * Handle daily aspects of office management, communicate frequently and effectively with all internal staff as well as outside clients and vendors * Responsible for maintaining inventory and ordering our snacks and office supplies, as well as cleaning and stocking assigned kitchens on a continuous basis * Manage the company's common areas and ensure all office and kitchen supplies and inventory is organized and well-stocked * Assist with company event planning, packaging and delivery of anniversary gifts, and track actual expenses to compare to the budget * Welcome investors, guests, and customers by greeting them, in person or on the telephone; answering or directing inquiries * Sort and distribute incoming mail and prepare outgoing mail; additional duties include emailing, scanning, and filing * Assist the Culinary Administrative Assistant, as needed, with food preparation, set up, and breakdown * Create written manuals of company policies and procedures for all operational activities * Provide occasional support to HR recruitment; sensitivity to confidential matters may be required * Perform other duties and responsibilities as assigned Minimum Requirements * Associates degree or higher preferred * 2+ years admin assistant/office management experience * The ability to work daily, onsite in our Jupiter office * Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat experience * Must be detail oriented * Quick learner with strong problem solving and research skills * Must be able to lift up to 15-25 pounds at times Preferred Skills and Previous Experience * Strong time management skills, excellent verbal and written communication and interpersonal skills * Ability to multitask and effectively organize and prioritize tasks * Ability to work efficiently in a high demand, team oriented and fast-paced environment Job Location * Jupiter, FL Compensation and Benefits * Competitive base salary * Profit sharing bonus * Health, dental, vision, life, and disability insurance * 401K Voloridge Investment Management is an SEC registered investment advisor and an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Adminstration Assistant will coordinate process and procure equipment, tools, supplies for initial startup and day-to-day functions for the Operations Department, including but not limited to all aspects of administrative support. This role will pay an hourly rate of $18.00 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching. This position will remain open until April 24, 2026. Responsibilities Maintain County database (MicroMain) for PBCCC for all PMs, CMs and projects as outlined by PBCBOCC for work orders and monthly report. Provide support to all operations departments, i.e., Administration, Security, IT, Set-up/Housekeeping and Engineering depts. Multiple monthly reports, i.e., event labor for both temporary labor and employees, FF&E updates/status, inventory of all uniforms, etc. Department meeting minutes. Purchase orders. Order and maintain office supplies for Operations and overhead for building, i.e., papers and toners. Coordinate and procure all uniforms and premium items for Operations departments. Receive deliveries of all equipment, tools, and supplies from FF&E requests and Purchase Orders. Coordinate multiple projects as assigned by Director of Operations and General Manager. Maintain FF&E files, vendor files, employee expense reports, Purchase Orders, events, County manuals, supplier catalogs, etc. Maintain operations departments filing system. Qualifications High School education or equivalent. Minimum 1+ years as an office administrative assistant. Effective communication, both orally and written. Ability to multi-task in a fast-paced environment. Ability to support staff of 40+ employees. Computer literate with heavy experience in Word, Excel, Outlook, Internet, etc. Database experience and knowledge. Must be organized and able to follow through with direction from the Director of Operations. Ability to operate general office machinery, i.e., copier, radios, postage machine, laminator, etc. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Job Title: Administrative Assistant Department: Administration Job Type: Full-Time Pay: $19.00 / HR About Youth Opportunity & Everglades Youth Academy Youth Opportunity is a nationally recognized leader in residential and behavioral health treatment for at-risk youth. Everglades Youth Academy in Okeechobee, Florida, is a secure 60-bed Youth Academy serving males ages 13 to 17, providing trauma-informed mental health and substance abuse treatment. The program combines clinical therapy, education, restorative justice, therapeutic recreation, and life skills training. Youth typically remain in care based on individualized treatment outcomes, participating in individual, family, and group therapy; victim impact awareness; vocational preparation; and enrichment activities such as art, music, and recreation. Small group living units and licensed dietitian-managed meals support emotional stabilization and community reintegration. About the Role The Administrative Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations of the program and department. This position plays a vital role in maintaining organized systems, supporting staff, and ensuring smooth communication within the facility. The ideal candidate is detail-oriented, organized, and enjoys contributing to a mission-driven team environment that serves youth in care. Benefits Medical, dental, and vision insurance 401(k) with up to 4% employer match with Immediate Vesting Paid time off (PTO) and holidays - earn 4 hours of PTO every pay period Free RX delivery on most medications Tuition reimbursement and professional development Robust Employee Assistance Program Supportive, mission-driven work environment Key Responsibilities Provide administrative support to the department or team, including data tracking and record maintenance for administrative functions. Coordinate special projects, events, and assigned functions. Manage correspondence, phone calls, incoming and outgoing mail, and appointment calendars for administrators. Prepare and distribute general correspondence, reports, contracts, and memoranda. Handle department data entry, copying, record keeping, and file management. Provide computer support to staff and assist in completing computer-generated reports. Coordinate staffing support as needed and assist with scheduling. Order office supplies and maintain inventory for the department. Operate standard office equipment, including telephones, computers, printers, fax machines, photocopiers, and scanners. Prepare purchase orders and requisitions, including travel reimbursements, supply orders, and billing documentation. Other Duties Include: Maintain a high standard of role model behavior for youth. Participate in training and professional development activities as required. Report any acts, incidents, or conditions that may indicate inappropriate youth-to-youth or staff-to-youth relationships. Report all use of physical force and unusual incidents in accordance with policy. Perform other duties as assigned or needed. Qualifications Education: High school diploma or equivalent required. Experience: Minimum of two years of general office experience preferred. Skills: Strong customer service and multitasking abilities in a busy office setting. Excellent organizational skills with attention to detail. Proficient verbal and written communication skills. Ability to interpret, adapt, and apply organizational guidelines and procedures. Capable of working independently and meeting deadlines. Proficient in Microsoft Office Suite (Word, Excel) and adaptable to learning new software systems. Other Requirements: Must maintain a valid state driver's license. Must meet state criminal background check and pre-employment screening requirements. Physical Demands Ability to sit at a desk for long periods and perform extended data entry. Must be free of communicable diseases as defined by the state. Must pass evaluation of physical techniques and certification exams. Apply Today If you are an organized, detail-oriented professional looking to make a difference in a youth-centered environment, we invite you to apply today! Equal Opportunity Employer: Youth Opportunity Investments is an equal opportunity employer.

Under the direction of the Business Office Manager, is responsible for covering any aspect of the business office necessary. Many duties includes scheduling, insurance verification, financial counseling, patient calls and chart building. Successful candidate will possess outstanding multi tasking abilities, communication and teamwork as well as the ability to keep up in a fast paced working environment. The successful candidate should be able to demonstrate previous successful/positive customer service encounters or programs. DUTIES AND RESPONSIBILITIES: * Verifies insurance prior to patient''s arrival, to include "Add On''s and Direct Admits" * Obtains pre-certification from insurance companies for procedures that require pre-certification. * Requests office notes from referring physician if needed for Authorization. * Calculating and Informing patients of amount due * Communicating with the Dr. office''s * Ensures all required forms are placed in designated areas of the patients chart * Daily preparation of charts for next day''s surgeries within required deadline (NO LESS than 3 days prior to surgery, for all cases scheduled four days or more in advance of surgery date) * Preparation of medical consents for each chart prepared * Labeling necessary documents and adding physician orders * Out-bound collection calls to patients regarding their medical invoice/bill answering questions and setting up payment/payment plans. * Utilization of various collection strategies and methodologies to contact consumers in order to negotiate payment in full or payment arrangements on debt within federal, state and client collection guidelines and laws. * Knowledge of health care financing and Medical Collections preferred. * Other duties as assigned BENEFITS Our competitive salary and benefits package includes medical and dental insurance, 401(k), paid time off and life insurance. Required Skills: EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS: * Minimum 2-4 years of hospital or medical office experience required. * Must be able to communicate verbally and non-verbally in a professional way. * Ability to use time wisely in preparing work area to meet high-paced demand. * Show a genuine desire to work and improve the hospital as a whole. * Extreme multi- tasker * Strong medical terminology. * Must demonstrate excellent phone etiquette and exceptional customer service skills.

Job DescriptionDescription: At GOLDLAW, a personal injury law firm, we believe the happiness, health, and engagement of our employees directly contribute to the customer service of our clients. GOLDLAW is a leading personal injury firm. We provide exceptional legal services and achieve favorable outcomes for our clients. Our commitment is to prioritize our employees while we work diligently, to grow the organization and enjoy life, given our benefit plans and competitive compensation. We are currently seeking a skilled and motivated professional to join our team! Position Summary: We are seeking a highly organized and detail-oriented individual to join our legal team as a Litigation Secretary. The candidate will play a critical role in managing the scheduling and coordination of legal proceedings, ensuring that court appearances, hearings, and meetings are efficiently arranged. This position requires strong organizational skills, excellent communication abilities, and an understanding of legal procedures. Key Responsibilities: Schedule Depositions, Hearings, Mediations, Client Meetings Diary all deadlines on Outlook calendar Open a case in the Florida E-Filing portal to file a Complaint Package Track service of process on Defendants & Deponents Drafting of Motions & Orders Notice for Trial Process Trial Orders and/or Case Management Plans Prepare the attorney for Mediation Draft Proposal for Settlements Draft Requests for Copies/RFC's and ensuring records are received Confirming the attorney calendar daily Process pleadings into our case management system Filevine Process team mail Compensation & Benefits: Competitive Salary based on experience Medical, Dental & Vision Group Life Insurance and Accidental Death & Disability Short Term and Long Term Disability Employee Assistance Program (EAP) 401K with company matching 3 weeks paid time off (PTO) 10 paid holidays Requirements: High school diploma or equivalent; additional education or certification in legal studies is a plus. Proven experience as a Litigation Secretary or in a similar role within a law firm. Proficient in using Microsoft Office Suite. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Attention to detail and accuracy. Knowledge of legal procedures. Fluency in Spanish.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities * No supervisory responsibilities Additional Information * Schedule: Monday-Friday 8:00am - 5:00pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $20.00 - $23.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Requisition No: 868769 Agency: Department of Corrections Working Title: ADMINISTRATIVE ASSISTANT I - OKEECHOBEE CI Pay Plan: Career Service Position Number: 70002552 Salary: $36,230.74- $38,393.42 annually Posting Closing Date: 01/28/2026 Total Compensation Estimator Tool FLORIDA DEPARTMENT OF CORRECTIONS We Never Walk Alone Administrative Assistant I This open competitive advertisement is for a Career Service position located at the Region 2 Office in the Maintenance Department. The mission of Facilities Management and Building Construction at the Florida Department of Corrections is to provide a safe, secure, and efficient environment for staff, inmates, and visitors. This is achieved through the effective management, maintenance, and construction of correctional facilities, ensuring they meet all regulatory standards and support the department's overall mission of public safety and rehabilitation. This position is not a telework position and is required to report to the FDC office in the area it serves. JOB DUTIES: This working position is responsible for the maintenance, repair, and installation of all types of electronic systems and devices including but not limited to, electronic perimeter security systems, internal electronic security systems, electronic and electrical locking control systems, CCTV systems, communications systems, and associated systems and components utilized in the operation of a correctional facility. * Operates computer equipment to crate and revise various documents, including technical correspondence, reports, contracts, and project budgets for the Supervising Construction Projects Administrator and other staff. * Reviews and corrects word processing and spreadsheet documents for grammar, spelling, and form, and merges portions of documents as needed. * Assists with personnel activities, including maintaining performance standards and position descriptions, reviewing job applicants, and handling higher-level personnel items such as discipline and worker's compensation. * Performs support tasks such as processing Purchasing Card transactions, organizing and maintaining filing systems, sorting mail, and serving as a telephone receptionist. * Manages calendars, travel arrangements, and meeting schedules for the Assistant Bureau Chief of Maintenance and Repairs and other staff, and participates in departmental training to enhance skills. BENEFITS: * Paid vacation, sick leave, and holidays. * Comprehensive health insurance and life insurance with accidental death and dismemberment benefits. * Supplemental Dental, Vision, Life, Disability and Hospitalization insurance. * Tuition-Free college courses. * Retirement Plans with the Florida Retirement System: * Pension Plan (Traditional Retirement Pension Plan) * Investment Plan (401(K)-Type Retirement Plan) * Deferred Retirement Option Program (Drop) * Deferred Compensation * Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption. REQUIREMENTS: * At least two (2) years of similar work experience in office support/clerical. * At least two (2) years of Microsoft Office (Word, Excel, Outlook) experience Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. ADDITIONAL INFORMATION: BACKGROUND SCREENING REQUIREMENT The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering. EMPLOYMENT ELIGIBILITY The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee's eligibility to work after completing the I-9 form. For online application issues, call the People First Service Center at **************. Applications will be accepted until 11:59 PM EST on the closing date. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Synagro partners with stakeholders to clean our water, protect our environment and serve our communities by generating worth from what others consider waste. We work to protect the health of our water, our Earth and those who depend on them now and in the future. What good is a job without great benefits to reward your hard work? Here are some highlights of what Synagro has to offer: * 15 days paid time off * 10 Holidays * Medical/Dental/Vision (within 30 days of hire) * Health Saving Account (HSA) with company match * Flexible Spending Account (FSA) * 401(k) with company match (fully vested upon hire) * Career growth and promotional opportunities * Tuition Reimbursement JOB SUMMARY * Provide secretarial and administrative support for rail yard operations. * Supports daily rail yard operations by performing clerical, dispatch, and documentation duties essential for the accurate and timely processing of rail shipments. This position ensures all paperwork, waybills and shipment documentation are properly completed, tracked, and distributed to the appropriate internal and external parties. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES * Receive incoming telephone calls and greet on-site visitors in a professional manner. Assist the caller by answering questions or directing calls to the appropriate person. * Perform daily clerical and administrative tasks to support rail operations, including data entry, filing, and document preparation. * Schedule and organize meetings, conference calls, business travel, and facility activities. * Sort and distribute incoming mail/faxes and manage outgoing letters/packages within appropriate systems. * Enter business expenses into appropriate system for approval/processing. * Waybill rail shipments accurately in accordance with carrier and company requirements. * Track shipment paperwork from origin to destination, ensuring all documentation is received, verified, and filed appropriately. * Maintain digital and physical filing systems for all rail shipment documentation, ensuring records are organized and easily retrievable. * Prepare and send completed shipment packets and related paperwork to customers, accounting, and other relevant stakeholders. * Communicate effectively with railroads, customers, and internal departments regarding shipment status, discrepancies, and documentation needs. * Assist with data entry for transportation manifests, daily reports, and operational metrics. * Handle confidential and non-routine information and explain policies when necessary. * Expected to always exhibit and demonstrate safe behaviors and perform job in a safe manner. This is a summary of principal responsibilities and is not intended to include all duties which may be assigned STATUS AND SCOPE: * This position has no direct reports. * Excellent attention to detail, organizational and communication skills and ability to effectively communicate verbally and in writing required. * Ability to establish and maintain harmonious working relationships with employees and the public. * Ability to handle sensitive and confidential information and situations and know how to appropriately use discretion. * Ability to work in a fast-paced environment, process work rapidly, set priorities, work under pressure, and follow through with assigned tasks with limited supervision. * Ability to handle multiple tasks and deadlines effectively. * Excellent verbal and written communication abilities to interact with various people. * Type accurately at a speed of at least 45 words per minute. COMPETENCIES: * Organizing: Uses resources effectively and efficiently. * Peer Relationships: Is seen as a team player and is cooperative. * Flexibility: Is very flexible and adaptable, can act differently depending upon the situation. * Time Management: Values time uses his/her time effectively and efficiently. * Ethics and Values: Adheres to an appropriate and effective set of core values and beliefs during both good and bad times. * Integrity and Trust: Admits mistakes and is seen as a direct, truthful individual.1. Talking, Hearing, Seeing, Standing, Sitting, Walking and Fingering QUALFICATIONS: * Minimum High School Diploma or equivalent (GED) required. * Minimu-5 years' Administrative Assistant experience preferred. * Proficient knowledge and working experience using MS Suite and personal computer equipment. * Thorough knowledge of business English, spelling, and math. The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position. AA/EOE/M/F/D/V We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.