Secretary jobs in Portland, ME

Job Title: Temporary Admin Support Pay: $20/hr Hours: Monday-Friday, 8:00 a.m.-4:30 p.m. As a Temporary Admin Support, you'll ensure smooth daily operations by assisting patients, supporting staff, and helping maintain accurate records. You'll work closely with the administrative team to keep scheduling and communication flowing efficiently. What You'll Do: As a Temporary Admin Support, you will be responsible for: Making outbound screening calls for upcoming MRI appointments Ensuring patients are medically cleared to move forward with scheduled procedures Completing accurate data entry and maintaining organized records Scanning, filing, and performing basic office tasks Assisting with light scheduling and appointment coordination Communicating professionally with patients and team members Providing general administrative support as needed in a fast-paced environment What You'll Bring: The ideal candidate for this role will have: High school diploma or equivalent 1-2 years of customer service experience Previous office experience (preferred) Ability to multitask and stay organized Strong communication skills and professional phone etiquette Ability to work well in a team environment Ability to thrive in a fast-paced setting Vaccination required by client Why Join Us in Portland? Daytime, Monday-Friday schedule - enjoy your evenings and weekends Great opportunity to gain administrative experience in a professional setting Competitive pay Health and prescription coverage with no waiting period (while on assignment through Bonney) Referral bonus program available Location & Schedule: This position is on-site in Portland, ME, Monday-Friday from 8:00 a.m. to 4:30 p.m. Ready to Take the Next Step? If you're ready to start a rewarding role as a Temporary Admin Support in Portland, apply today or contact our recruiting team to learn more. Don't wait - we're hiring now!

Pete's RV Center is looking for an enthusiastic team player to fill our Title Clerk position at our new Saco, Maine dealership! The right candidate will have great attention to detail and experience with motor vehicle titles! Vitu/DealerTrack experience is a must! This is a hybrid role with administrative assistant and receptionist tasks as well as processing the title work for the dealership. Responsibilities: Handles cash drawer balancing and reconciliation Audits sales paperwork to ensure it meets the needs of state and federal regulations Verifies funds have been collected and are balanced Title clerk- ensuring that title and tax documents are accurate and sent out in a timely manor Processes of all used titles to be floored Assists HR with payroll checks/HR documents, all the while using discretion Files and scan documents and handles all daily mail from USPS, UPS, FEDEX Assists with answering phones Runs errands (Bank/DMV/UPS) Orders supplies for the dealership Performs all other administrative duties needed to assist the team. Requirements Detail oriented Great time management skills Great problem-solving Skills Multitasker Achievement oriented Willingness to learn and grow Proficient with Microsoft Office Experience with Automotive title processing Benefits Excellent Health, Vision & Dental Benefits 401K Retirement Plan with a company match Paid Holidays Personal Time Off Advancement Opportunities Job Type: Full-time, Monday-Friday On-site work only $24-$25 per hour, based on experience About our Company: Pete's RV Center is a family owned business that has been keeping New England, Northern New York, Mid-West and Southern families enjoying the great outdoors since 1952. As the #1 RV dealership in New England, we take great pride in all of our locations. The Pete's RV dealer group consists of dealerships in the great states of Vermont, Connecticut, Massachusetts, Pennsylvania, Indiana, and Virginia. We are a growing company that values it's employees and their contributions in making us successful in today's ultra-competitive marketplace.

ADUSA Distribution is the distribution company of Ahold Delhaize USA, providing distribution services to one of the largest grocery retail supply chains in the nation. ADUSA Distribution fosters a culture that inspires and empowers our associates to always deliver exceptional service and value. Our team is supporting the supply chain network evolution to an integrated self-distribution model of the future, serving leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. To learn more about our company and the other supply chain companies of Ahold Delhaize USA, visit **************** x We are an organization that values diversity and encourages all qualified individuals to apply without regard to sex, race, color, ancestry, national origin, citizenship status, religion, age, marital status (including civil unions), military service, veteran status, pregnancy (including childbirth and related medical conditions), genetic information, sexual orientation, gender identity, legally recognized disability, domestic violence victim status or any other characteristic protected by law. Our organization is committed to working with and providing reasonable accommodations to individuals with disabilities, including applicants. If you have a disability and require assistance in the application process, please email **********************.

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Maine Public Utilities Commission Secretary Associate - Legal Division Job Class Code: 6560 Pay Grade: 17 ($40,081.60 - $57,699.20 annually) Location: Maine Public Utilities Commission, Augusta, Maine Division: Legal Division Type: Full-Time, In-Person Opening Date: December 3, 2025 Closing Date: December 17, 2025 Join a Mission-Driven Team Supporting Maine's Legal and Regulatory Work Are you an experienced administrative professional with a background in legal support? Do you thrive in dynamic, fast-paced environments where your attention to detail and organizational skills make a real difference? If so, the Maine Public Utilities Commission (MPUC) invites you to apply for a Secretary Associate - Legal position in our Legal Division. This full-time vacancy offers the opportunity to work with dedicated public servants, attorneys, and legal professionals, supporting essential regulatory work that impacts every corner of our state. What You'll Do In this role, you will provide high-level legal and administrative support to MPUC attorneys and staff. Your responsibilities will include: * Preparing legal documents and correspondence with accuracy and confidentiality * Supporting legal proceedings (hearings, technical conferences, and other proceedings), including setup and note-taking for transcripts * Managing calendars, scheduling, and maintaining case records * Using sound judgment, discretion, and initiative in your daily tasks * Interfacing professionally with the public, stakeholders, and legal professionals * Working with Microsoft Word, Excel, PowerPoint, Adobe, and our case management system What We're Looking For To thrive in this role, you should bring: * Experience or training in legal office support * A solid understanding of legal processes, terminology, and document handling * Strong organizational and multitasking skills * Excellent communication and customer service abilities * Proficiency with standard office software and willingness to learn new systems * The ability to work independently and handle sensitive information with discretion Minimum Qualifications Training, education, or experience that demonstrates: * Competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks. * The ability to use independent judgment, initiative, and discretion to make determinations on varied matters. * Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks. <>· Why Work With Us? The State of Maine is not just a workplace-it's a community of dedicated professionals who embody our state motto: "Dirigo" - I Lead. Here's what we offer: Generous Time Off * Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. * Health Insurance Coverage - The State of Maine pays 85%-95% of employee-only premiums ($11,857.68-$13,252.80 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. * Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. * Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($365.28). * Retirement Plan - The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee for this position. * Gym Membership Reimbursement - Improve overall health with regular exercise and receive up to $40 per month to offset this expense. * Health and Dependent Care Flexible Spending Accounts - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. * Public Service Student Loan Forgiveness - The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. * Living Resources Program - Navigate challenging work and life situations with our employee assistance program. * Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. * Voluntary Deferred Compensation - Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. * Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness Application Instructions: Interested applicants need to apply online by selecting the "Apply for this opening" button and also uploading a cover letter and a current resume. If you require a paper application please go to the following link: ********************************************************* Contact Information: For more information or questions, please contact Celeste Gaylord, Public Utilities Commission, at ************************* or ************. Information provided during the application, interview and selection process will be verified. The Maine Public Utilities is an Equal Opportunity/Affirmative Action employer. We provide reasonable accommodations to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

TWO positions! Prior experience legal or healthcare preferred but will train strong candidate. Spanish speaking skills a plus. Request, track the receipt of and organize medical records for ongoing cases. Process incoming mail. Answer and field phone calls. Maintain a well-organized filing system, both electronic and physical, for easy access to records. Work independently to complete case tasks until conclusion. Request and follow up on employment and lien holder information. Preparing and sending letters and e-mail correspondence. Preparing and organizing case files, including medical documents, for Paralegal & Attorney review. Handle confidential information with discretion and maintain professional communication with Clients, Attorneys, Team Members and Medical Providers Up to $25/HR

ADMINSITRATIVE ASSISTANT & DIRECT SUPPORT PROFESSIONAL (DSP) Starting at: $20/hour Creative Works supports adults with disabilities, at home, at work and in the community. If you are looking for a career to feel proud of, we want to hear from you! We are hiring a full time Administrative Assistant and Direct Support Professional for our community services day program in Lewiston. This is a full time position, working Monday to Friday 8am to 4pm. We offer 11 paid holidays, 14 days paid time off, and a comprehensive benefits package options, including but not limited to: health, dental, and vision insurance, short term disability, long term disability, life insurance and 403b retirement plan with company match! JOB DESCRIPTION SUMMARY: This position will be trained on both administrative functions to be able to cover the reception desk and the role of a Direct Support Professional. Responsible for the overall well-being of program participants by cultivating an environment that fosters independence within a safe learning environment and that encourages the enhancement of positive relationships. Responsible for supporting agency activities in all secretarial, receptionist and customer service functions, i.e., typing, word processing, correspondence, filing and special project coordination and implementation. ESSENTIAL FUNCTIONS: Model exemplary professional communication with all members of the team, including: individuals, family members, guardians, friends and teammates. This includes developing relationships with employers while out in the field job coaching to ensure successful placements of participants. Assist in developing, implementing and monitoring Individual Program Plans (IPP). Advocate for assigned individual(s), i.e., attend all meetings, ensure all medical, dental and therapy appointments are scheduled and kept and assist in developing and maintaining family and community relationships. Maintain accurate records including daily logs, individual files, and accident and incident reports. Attend to individuals' personal care needs. (This may include assisting individuals in and out of wheelchairs, use of Hoyer lift and maintaining good hygiene.) Follow established schedules for both individuals we serve and those set by Team Leaders for staff. Transport individuals as needed using personal vehicle (i.e., to appointments, work, etc.) Ability to transfer from one assignment to the next as directed. Complete and submit reports as designated. Type correspondence, reports and forms accurately. Operate computer, word processor, photocopy machine and fax machine properly, and maintain supplies and service requests. Process incoming and outgoing mail. Screen all incoming calls and take appropriate messages. Ensure building is properly locked and secured at the end of each day. OTHER RESPONSIBILITIES: Be sure any location where individuals use CW's services, (i.e., residences, day services or office locations) are kept clean and safe. Maintain open and focused communication with team members regarding goals and progress of program participants. Comply with all policies as stated in the Personnel Policies and Procedures Handbook. Project professional image at all times. Be a role model for other DSP's/Job Coaches and all team members relative to coaching techniques, positive behavioral support strategies, professionalism and interaction with consumers. This position will be responsible for job coaching out in the field. While on an employer premises it is imperative that you project a professional image at all times. This includes being attentive to the participant with job requirements (ensuring they are meeting goals by giving direction/guidance). Troubleshoot and communicate concerns to appropriate support person. Be proficient in seeking out community resources and supports for consumers. Ensure ongoing compliance of CARF Accreditation standards in daily operations. Attend staff meetings and assist in communicating concerns from program participants. Be proficient in documentation and assist in providing oversight of the program records. Provide crisis interventions as needed, however, as necessary reach out to the Program Manager for assistance. Ability to be on-call for programs when the need arises for coverage of call-outs, scheduled absences in the program, and any other time coverage is needed. Coordinate and set up meetings and their locations. Maintain petty cash and stamp funds. Maintain office space and reception area in clean and organized fashion. Organize materials, supplies, files and documents to be easily accessed by staff. Other duties as assigned. PHYSICAL WORK TOLERANCES: This position is very active and requires frequent standing, walking, bending, kneeling, stooping, and crouching. Must frequently assist in lifting non-living loads up to 50 lbs. Must frequently assist participants' with transfers. While performing this job the employee is regularly required to talk, hear, and see to the extent necessary to perform the essential functions of the position. QUALIFICATIONS: Experience in general office management Ability to manage multiple tasks High School Diploma or GED. Valid Driver's License Satisfactory driving record per agency's insurance company standards. Ability to speak, read and write in English Must be able to read, write, and speak English to the extent necessary to perform the essential functions of the job. Must be able to perform basic math skills to the extent necessary to perform the job. Must have or be willing to obtain the following certifications: First Aid/CPR, DSP, CRMA, Behavioral Training, ACRE, etc. Organization/Prioritizing skills Salary Description $20/hour

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. TBD At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies. Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work. We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.

Job Description SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there's no fumbling with tickets, machines, apps, or credit cards. You just “drive in and drive out.” We are the largest parking network in America, with over 23,000 employees powering mobility at over 4,000 locations across North America and Europe. Today, we are reinventing parking. Because it's important, it's everywhere and impacts everyone. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working, and playing remarkable - giving us back our most valuable asset, time. Responsibilities Pay Rate is $20.00 per hour The duties listed below are intended only as an illustration of the various types of responsibilities that may be assigned to this role. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Answer incoming telephone calls Compose, edit and/or type business correspondence and basic business documents Maintain organizational charts for Department Develop PowerPoint presentations for client meetings Distribute and sort incoming mail and faxes for office staff Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries. Maintain and order office supplies Coordinate conference room reservations or group meetings Assist with office management duties as needed (e.g. operate and arrange maintenance of copier, fax machines, computer and other office equipment). Maintain correspondence files and other electronic filing and/or hard copy filing either on-site or in storage. Complete other administrative duties as assigned, such as: Make travel arrangements Process and submit expense reports on behalf of direct managers. Submit payment requests for invoices to the Accounts Payable Department Respond to customer inquiries (e.g. answer questions regarding the company's parking facilities and requests for refunds). Qualifications Must be professional and have excellent verbal and written communication skills; Excellent grammar and spelling skills required Must be diligent and conscientious; self-starter who can work with minimal supervision. Must have excellent time management and organizational skills (multi-tasking, prioritization, deadline orientation) Must have excellent typing skills (speed and accuracy); Preferably at least 40 WPM or better Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint); Google Mail, Calendars and Docs. Ability to interact professionally and courteously with clients, customers, office personnel and contractors. Knowledge of modern office practices and procedures. A professional appearance/presentation. Salary Range: $18.00 - $20.00 per hour Benefits: Eligible employees will participate in the various benefits plans including medical, dental, vision, flexible spending accounts, long/short term disability, life insurance, accident insurance, 401k and paid time off. SP+ is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, ancestry, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, gender identity, disability or other classes protected by federal or state law. SP+ does not tolerate harassment or retaliation against any employee or applicant based on these characteristics or because the individual exercised their EEO rights. Right to Work Poster SP+, a Metropolis Company, may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate's application relative to the required job qualifications and responsibilities listed in the job posting. As part of this process, SP+ retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records. If you are an applicant to a New York City job posting and wish to request an alternative selection process accommodation or have questions about our data retention policy, please contact ******************. We are here to assist you.

Full-time Description Do you have a genuine and caring interest in working with the elderly? Are you highly organized, possess outstanding interpersonal skills and display a high level of energy and enthusiasm? Do you seek a rewarding career within a supportive workplace? Consider joining our team - we offer the opportunity to improve the lives of others while fulfilling your own career goals! Hiring immediately! Woodlands Senior Living is the first senior living organization in Maine to have earned an accreditation by The Joint Commission! What does this mean for you? You could have the opportunity to work with an organization that has surpassed high-level standards of quality, safety and experience for the residents, families and staff served. We are a Maine-based, family-owned-and-operated organization that provides the people of Maine a trusted partner in assisted living and memory care. Our mission is to make each day the best day possible for every resident we serve. Our teammates are committed to high standards of behavior to deliver the highest quality of care and provide a safe and inclusive work environment. What you will do as an Administrative Assistant: Scheduling and conducting/coordinating the conduct of general and job-specific orientation and ensuring complete and accurate documentation of such. Submitting reports to designated recipients. Conducting facility-level payroll procedures. Performing all other related duties as assigned by the Executive Director/Administrator. The benefits to join the team: Vacation and holiday pay because you deserve time to relax and recharge Referral bonus to show our appreciation for seeking new team members Tuition assistance because we believe in the investment of your growth and success Health, dental, vision and supplemental benefits to support your health 401(k) savings and investment plan to prepare for your future Requirements What you'll bring to the role: Must be 18 years of age Must provide proof of immunization/immunity to MMR, Varicella, Influenza and COVID. Strong command of the English language with the ability to follow oral and written instructions with precision Salary Description $18 - $25/hour

Job Description We are seeking a highly organized, reliable, and motivated Administrative Assistant to join our insurance agency. This role is essential to keeping our operations running smoothly and ensuring our customers receive exceptional service. The ideal candidate has strong communication skills, is comfortable with technology, and can multitask effectively in a fast-paced environment. Prior insurance agency experience is strongly preferred. Benefits Annual Base Salary Based on Experience Paid Time Off (PTO) Health Insurance Dental Insurance Vision Insurance Life Insurance Disability Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Retirement Plan Responsibilities Serve as a primary point of contact for customers - front office desk, answering calls, responding to emails, and providing friendly, professional assistance Support workload distribution across the team, helping ensure tasks are assigned and completed in a timely manner Run, organize, and distribute reports; maintain documentation; and manage internal systems and databases Assist agents with administrative tasks such as application processing, policy updates, follow-ups, and scheduling Perform general office duties including scanning, filing, organizing, and mail handling Maintain an efficient office environment and identify opportunities to streamline processes Uphold industry compliance standards and maintain strict confidentiality Requirements Excellent verbal and written communication skills Strong computer proficiency, including Microsoft Office, CRM systems, and web-based platforms Ability to multitask and manage competing priorities Highly reliable, professional, and punctual Self-motivated with strong attention to detail Previous administrative or customer service experience required Insurance agency experience strongly preferred

Job Description The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. The ideal candidate is detail-oriented, professional, and capable of handling multiple priorities. Key Responsibilities: · Answer, screen, and direct incoming phone calls and emails. · Maintain organized filing systems (physical and digital). · Scan and organize incoming mail. · Make routine bank deposit deliveries. · Complete administrative updates to portals/online tools, and tasks of operations. · Prepare and edit documents, reports, and correspondence as requested. · Order and maintain office supplies and coordinate service requests. · Assist with data entry, invoicing, and light bookkeeping tasks. · Support event coordination, travel arrangements, and internal communications. · Ensure office areas are tidy, stocked, and compliant with safety protocols. · Perform other administrative duties as assigned by leadership. Required Skills and Qualifications: High school diploma or equivalent (Associate's or Bachelor's degree preferred). 1-3 years of administrative or office support experience. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Excellent verbal and written communication skills. Strong organizational and time management skills. Ability to maintain confidentiality and handle sensitive information. Professional demeanor and interpersonal skills. Ability to work independently and collaboratively in a team environment. Physical Requirements: Prolonged periods of sitting and working on a computer. Ability to lift up to 15-20 pounds occasionally (e.g., office supplies or packages).

Job DescriptionDescription: The Receptionist/Administrative Support employee works to maintain a high level of customer service to our clients, community and team while supporting Account Managers and team members with administrative tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Establishes and maintains a professional, positive, and team-oriented relationship with colleagues. Adherent to company policies and procedures for workflow and documentation. Greet clients and visitors Screen and answer incoming calls - assist and forward as appropriate Take client payments and resolve billing issues (refer to Account Manager as needed) Process In/Out deposits, enter in QuickBooks and reconcile monthly bank statement Process daily receipts and deposits Check incoming faxes and distribute them to appropriate Account Manager or Producer Sort and distribute mail and prepare outgoing mail Process pending cancellations, reinstatements and claim acknowledgements Phone calls to companies, mortgages or clients as requested by Account Managers Order supplies and maintain supply area Print invoices, scan and file as needed Update client database management system Troubleshoot copier issues with service provider Support account managers in day-to-day operations as needed Performing other duties as assigned. Requirements: MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES) Highschool diploma or equivalent. Receive/Maintain appropriate agent licensing. Ability to multitask Self-motivated Proficiency in Microsoft Office, specifically Excel, Word, and PowerPoint Excellent oral and written communication skills; organizational skills Excellent customer relationship skills Positive, friendly, and professional attitude PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Title: Academic Administrative Assistant - Pettengill Hall First Floor The Academic Administrative Assistant (AAA) position provides a high level of professional, administrative and creative support to individual faculty and their Departments and Programs. This particular position supports the three academic units: Program in Digital and Computational Studies, Department of History, and Department of Politics. Job Duties: Provides administrative support to the faculty's teaching curriculum, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. Serves as the principal contact for students, staff, faculty and general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects. Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department. Responsible for creative design and implementation of materials on the departmental websites, and those that advertise the featured events. Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. May support the administrative business functions of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, maintaining and updating the departmental website or databases. May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications. May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records. Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the College. Supports the academic departments by performing other duties as assigned or as needed. Adheres to departmental standards, policies, and procedures with respect to all aspects of his/her work. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Minimum Qualifications: Education Bachelor's degree preferred. An equivalent combination of education and experience will be considered. Experience 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment. Experience working within a complex office environment with frequently shifting tasks and priorities. Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred. Experience working with multiple constituencies in sometimes difficult and stressful situations. Skills and Knowledge Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community. Excellent communication (written, verbal, and listening) skills. Strong problem solving and analytical skills. Finds comfort and enjoyment in the creative process. Impeccable discretion and ability to maintain confidentiality. Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment. Ability to work independently and handle multiple priorities with minimal supervision. Highly motivated and demonstrates initiative. Impeccable organizational skills and ability to coordinate resources within the college community. Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude. Keen attention to detail. Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs). Willingness and ability to learn additional applications as needed. Ability to work independently and as part of a team. Personal commitment to excellence and the mission of a top-tier small liberal arts college. Benefits: Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace. *Benefits may be tied to years of service or may be prorated for employees working less than full-time or 12 months. Equal Employment Opportunity Statement: Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy. Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, ************ or via email at ****************. About Bates: Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world. Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin. Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate. Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff. The college is proud of deep roots in the Lewiston/Auburn community, Maine's second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention. Manage daily administrative tasks, including answering phones, scheduling, and organizing documents. Coordinate team meetings and events and prepare agendas. Assist in project management by tracking deadlines and facilitating communication. Handle expense reporting, invoicing, and basic accounting tasks. Liaise with vendors and clients, providing excellent customer service. Maintain office supplies and manage inventory. Required Skills and Qualifications: Proven experience as an administrative assistant or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.) Excellent organizational and time-management skills. Strong communication and interpersonal abilities. Ability to work independently and as part of a team.

The Administrative Assistant will be responsible for offering a proactive approach to support the insurance team. Specifically, the Administrative Assistant will support with client phone calls, basic service requests, and the day-to-day operations of the Insurance Division Office. This position will offer support to the team to maintain long-term, full-service member relationships. Job Duties: Provide excellent customer service through multiple channels including answering service-related customer phone calls and requests such as billing, payments by phone, address changes, request for auto I.D. cards and evidence of insurance. Verify insurance for banks, mortgage companies and automobile dealers. Monitor cancellation notices and perform customer record maintenance. Tracking claims with carrier and updating the agency management system. Monitor renewal report for potential missing renewal. Monitor expiration report for cross-sell opportunities. Develop and maintain familiarity with insurance companies' websites. Atlantic is proud to be an Equal Opportunity Employer Requirements High school diploma or equivalent. Previous customer service experience preferred. Strong written and verbal communication skills. Functional with software packages including MS Office and core processing.

Admin Specialist needs 1+ years experience Admin Specialist requires: Data entry Administrative experience Interpersonal skills Handle inbound Lien questions Make outbound calls to customers along with some data entry tasks Strong organizational skills. ... Communication skills. ... Interpersonal skills. ... Experience with technology and software. ... Problem-solving skills. ... Attention to detail. ... Customer service skills.

Fiber Materials Inc. | solutions for the most extreme places in the universe FMI's manufacturing facility has been a leading solutions provider of high temperature materials and composites for more than 50 years, serving the Department of Defense and NASA. The focus in Maine is on multidirectional reinforced Carbon/Carbon (C/C) and Ceramic Matrix Composites (CMCs) that enable high-temperature components such as: thermal protection systems, re-entry vehicle nose tips as well as rocket motor throats and nozzles. Our materials are being used on ground-breaking space initiatives such as the Orion Multi-Purpose Crew Vehicle and the heat shield for NASA's Mars 2020 mission, important missile programs, airfoils in commercial and military jet engines, and as lightweight armor for U.S. military ground vehicles. Your role: FMI is seeking an Engineering Administrative Assistant who will support R&T Engineers, Project Managers, and Technicians with various administrative tasks during the development and maturation of novel carbon and ceramic composite materials and processes for high performance, lightweight thermal protection systems and hot structures. As the Engineering Administrative Assistant, you will support the R&T team by handling a variety of administrative tasks, ensuring smooth operations within the department. You'll act as the administrative backbone for the team, assisting in the accurate creation and standardization of production documentation, facilitating timely approval of controlled documents and drawings, and may assist in the development, management, and/or maintenance of R&T digital tools and environments. By taking on these responsibilities, you'll be allowing engineers to focus more effectively on their technical tasks, thereby enhancing productivity and efficiency within the team. The role requires a blend of administrative skills and a basic understanding of engineering processes, making it a unique and important part of the engineering department's success. Job Responsibilities: Under minimal guidance, creating and releasing Travelers and Procedures per engineering instructions and intent Generating production Travelers within SAGE100 Standardizing Traveler format, creating template operations, streamlining approval process Owning administrative level engineering change orders (ECO) Assisting in Procedure / Specification updates and approvals Supporting V&V / Quality in characterization requirements generation and documentation Owning R&T contracts administration functions Owning the R&T SharePoint site Assisting with R&T purchases and expenses Other tasks may be assigned depending on the experience of the resource and/or needs of the department What we need from you: 1+ years administrative and/or technical writing experience Strong interpersonal, communication, and organization skills Strong verbal and written skills Ability to handle tasks independently with minimal guidance Experience with Office 365 (Word, Excel, SharePoint, Teams, etc.) Preferred: Associates Degree in Engineering or related field Experience in a manufacturing environment Admin experience with SharePoint, Project Online, and other Office 365 tools Experience with SAGE 100 Knowledge of computer programming Experience with CAD, Solidworks, engineering drawings, and GD&T Demonstrated ability to work effectively in a research environment What you'll get from us: 16 ETO days 12 paid holidays (including Winter Closure!) Medical / Dental / Vision 401k Company Match Tuition Reimbursement $1000 Sign-On Bonus

Title: Academic Administrative Assistant - Pettengill Hall First Floor The Academic Administrative Assistant (AAA) position provides a high level of professional, administrative and creative support to individual faculty and their Departments and Programs. This particular position supports the three academic units: Program in Digital and Computational Studies, Department of History, and Department of Politics. Job Duties: * Provides administrative support to the faculty's teaching curriculum, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. * Serves as the principal contact for students, staff, faculty and general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects. * Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department. * Responsible for creative design and implementation of materials on the departmental websites, and those that advertise the featured events. * Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. * May support the administrative business functions of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, maintaining and updating the departmental website or databases. * May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications. * May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records. * Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the College. * Supports the academic departments by performing other duties as assigned or as needed. * Adheres to departmental standards, policies, and procedures with respect to all aspects of his/her work. * Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Minimum Qualifications: Education * Bachelor's degree preferred. * An equivalent combination of education and experience will be considered. Experience * 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment. * Experience working within a complex office environment with frequently shifting tasks and priorities. * Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred. * Experience working with multiple constituencies in sometimes difficult and stressful situations. Skills and Knowledge * Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community. * Excellent communication (written, verbal, and listening) skills. * Strong problem solving and analytical skills. * Finds comfort and enjoyment in the creative process. * Impeccable discretion and ability to maintain confidentiality. * Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment. * Ability to work independently and handle multiple priorities with minimal supervision. * Highly motivated and demonstrates initiative. * Impeccable organizational skills and ability to coordinate resources within the college community. * Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude. * Keen attention to detail. * Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs). * Willingness and ability to learn additional applications as needed. * Ability to work independently and as part of a team. * Personal commitment to excellence and the mission of a top-tier small liberal arts college. Benefits: Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace. *Benefits may be tied to years of service or may be prorated for employees working less than full-time or 12 months. Equal Employment Opportunity Statement: Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy. Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, ************ or via email at ****************. About Bates: Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world. Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin. Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate. Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff. The college is proud of deep roots in the Lewiston/Auburn community, Maine's second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

We believe that great healthcare is an essential safeguard of human dignity. At Laborie, we know the work we do matters - it's what fuels our motivation and contributes to our success. If you're ready to make a positive impact in the lives of patients across the globe, we'd like to meet you. We support and empower our employees to grow their careers in an environment that encourages a sense of belonging and a connection to doing good. We're not afraid to roll up our sleeves to make our goals a reality and work together to solve for our customers. We reward and recognize our employees based on our values of Aspire to Greatness, Respect All, Own It, Working Together, Persist with Passion. Who We're Looking For: As a key member of the Commercial team, the Administrative Assistant will provide administrative support for the members of the Commercial leadership team, including scheduling of meetings and events, travel scheduling and expense reports, administrative reports and file management as well as general reporting. About the Role: Meeting Management Support the coordination and execution of large on and offsite meetings including set up, teleconference coordination, preparation and invitations. Facilitate internal and external communications, maintain meeting budgets and attendee databases, compile pre and post meeting reports. Travel Arrangements / Expense Reports Coordination of domestic and international travel arrangements and itineraries. Prepare expense reports, negotiate and secure room block and transportation contracts when needed. Document Management / Administrative Support Ensure electronic filing is well organized and secure, handle and maintain confidential information. Assist in the preparation and proper distribution of presentations and reports. Office Management Maintain tidy and well-organized common areas, purchase and stock office and kitchen supplies. Coordinate with caterers for on-site food/beverage, including set-up and clean-up, schedule maintenance for office equipment. Ensure requests and queries are handled appropriately. Minimum Qualifications: 5+ years administrative experience supporting multiple senior level executives. High school diploma (or GED equivalent)' secretarial certification preferred. Advanced Microsoft Office (365 preferred) skills: Word, Excel, Power Point, Outlook. Demonstrated professionalism in all aspects of role; written and verbal communications, accuracy and attention to detail, calm demeanor under pressure, meeting deadlines. Strong organizational and time management skills, ability to prioritize, multitask and work with minimal supervision required. Flexibility to work overtime as necessary. Why Laborie: Our Mission every day is to operate as a world-class specialist medical company making and advancing technologies that preserve and restore human dignity. We do that today by helping people with pelvic and gastrointestinal conditions live normal lives, and by helping mothers and babies have safe deliveries. Paid time off and paid volunteer time Medical, Dental, Vision and Flexible Spending Account Health Savings Account with Company Funded Contributions 401k Retirement Plan with Company Match Parental Leave and Adoption Services Health and Wellness Programs and Events Laborie provides equal employment opportunities and non-discrimination for all employees and qualified applicants without regard to a person's race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Laborie is committed to providing access and reasonable accommodation in our services, activities, education, and employment for individuals with disabilities.