Secretary jobs in Raleigh, NC - 354 jobs

A leading financial services firm with a comprehensive mortgage platform and integrated business focused on the production and servicing of U.S. mortgage loans and the management of investments related to the U.S. mortgage market. The *Administrative Assistant* reports to the site leader and is responsible for providing on-site support to ensure employees, visitors, and other third parties enter the premises in compliance with security requirements. This person will serve as a floor warden to support site safety. When not focused on these core responsibilities, this role also provides administrative support to the site leader for specific business needs. *Responsibilities:* * Report to the site leader and provide site support at the direction of Corporate Security to ensure all employees and visitors enter with appropriate credentials, including badge management and controls. * Monitor access points to the site, including card readers, cameras, and other security devices. * Provide security reporting, including badge usage reports. * Coordinate on-site emergency and safety support as needed. * Support the site leader in alignment with the scope and purpose of this role. * Demonstrate behaviors aligned with the organization's culture and values. *Skills:* * Microsoft Office * Project Management * CPR Certification *Additional Skills & Qualifications:* * Prior security experience * Experience in facilities, project management, or real estate preferred * CPR certification * Strong attention to detail, ability to work independently, and team-oriented mindset *Experience Level:* Entry Level *Job Type & Location*This is a Contract to Hire position based out of Cary, NC. *Pay and Benefits*The pay range for this position is $21.63 - $21.63/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a fully onsite position in Cary,NC. *Application Deadline*This position is anticipated to close on Jan 23, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Administrative Assistant Fulltime Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in answering phones, filing, typing, customer service, completing paperwork, and property management. This individual will play a key role in ensuring the smooth operation of our office. Responsibilities: Answering phones and directing calls to the appropriate person Filing and organizing documents Typing correspondence and reports Providing excellent customer service to clients and visitors Completing paperwork accurately and in a timely manner Utilizing property management experience to assist with various tasks Requirements: Previous experience in an administrative role Proficiency in Microsoft Office suite Excellent communication and interpersonal skills Ability to multitask and prioritize tasks effectively Strong attention to detail Property management experience is a plus

Preferred Qualifications Prior experience with PeopleSoft Financials. Experience as an administrative assistant. Work Schedule Monday - Friday, 8:00 am - 5:00 pm, with occasional overtime as needed

Data Entry Support Officer (contract role) Hours: Full-time, Monday to Friday, 9:00am-5:00pm Pay: $32.66 per hour + super Duration: 3-months with strong chance of extension About Our Client We are partnering with one of Australia's most respected member-owned wellbeing organisations, with a proud history spanning over 180 years. They deliver meaningful health, financial, and care services aimed at improving lives and creating Real Wellbeing for their members and communities nationwide. The Opportunity Our client is seeking a reliable and detail-focused Data Entry Support Officer to join their team on a fixed-term basis. This role is critical in ensuring the smooth management of opportunity and retention data across platforms like Salesforce and SharePoint, supporting operational processes, and maintaining data accuracy that underpins key business decisions. Key Responsibilities Remediate and update opportunity reports, ensuring timely assignment and data alignment across Salesforce and SharePoint Clean up overdue tasks and help standardise retention task processes Run weekly automated bot reports and maintain data accuracy for retention and opportunity records Provide operational support including shared inbox management and inbound call overflow support when required Collaborate with internal teams to identify and improve data processes What You Bring Previous experience in data entry and administration, ideally with CRM systems like Salesforce Exceptional attention to detail and commitment to data accuracy Strong organisational skills with the ability to manage tasks and meet deadlines Comfortable managing inboxes and providing operational support Proactive attitude and ability to work independently and as part of a team What's On Offer Competitive hourly rate of $32.66 + super Immediate start with comprehensive 2-week training Full-time hours, Monday to Friday Contract duration of 3 months with a strong likelihood of extension The chance to work for a values-driven organisation making a positive impact in Australia

TITLE (Oracle title) ADMINISTRATOR WORKING TITLE Administrator-Staff Internal Auditor SCHOOL/DEPARTMENT Internal Audit LOCATION Crossroads III, Cary, NC PAY GRADE Administrator Band 4 FLSA STATUS Exempt ELIGIBILITY FOR EMPLOYMENT CONTRACT No WORK WEEK SCHEDULE Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek POSITION PURPOSE: Conducts internal financial and operational audits covering all segments of the school system to determine the adequacy of internal controls and compliance with policies, procedures and regulations. Tests financial transactions for compliance with existing laws, contracts, and accounting principles generally accepted in the United States of America. Prepares and presents audit reports of findings, which include recommendations for improvements. Investigates areas where there is indication of concerns or irregularities. MINIMUM QUALIFICATIONS: KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) Considerable knowledge of data or information systems; Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps; Knowledge of generally accepted accounting principles; Knowledge of Government Auditing Standards (GAO) and the related application of those standards; Ability to execute audit programs; to document and evaluate internal controls; to analyze and evaluate accounting and auditing issues and to develop clear, concise, and comprehensive reports of the related data; ability to identify areas of risks as it relates to assigned audit areas; Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback; Ability to work in a team environment; Ability to work independently and complete tasks in the absence of clear direction; Ability to ensure confidentiality of data and information; Ability to establish and maintain effective working relationships with school system staff, staff members of external funding agencies, and the community. EDUCATION, TRAINING, AND EXPERIENCE Bachelor's degree in accounting, finance, business administration, or directly related field; Two years of experience in accounting, auditing, or related field; Other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered. CERTIFICATION AND LICENSE REQUIREMENTS Must hold and maintain a valid motor vehicle operator's license according to the State of North Carolina requirements. PREFERRED QUALIFICATIONS: Active Certified Public Accountant (CPA) license held and/or active Certified Internal Auditor (CIA) certification; Governmental accounting or auditing experience. ESSENTIAL DUTIES AND RESPONSIBILITIES: Implements the auditing program for the school or department being audited to achieve audit objectives and to ensure that the fiscal management of the system is being effectively and appropriately performed. Ensures that adequate internal controls exist and are being applied to areas that are being audited as deemed appropriate in the circumstances. Ensures that applicable laws and regulations are being adhered to consistently, as applicable, per audit. Conducts audit tests of areas being audited to meet the objectives of the audit. The tests may include the evaluation and review of program-related data. There may be progression under the direction of the Senior Director so that some audit tests may be independently planned. Develops drafts of findings and recommendations on the area being audited, to include recommended changes in system policies, procedures, personnel, or non-compliance with laws, procedures, policies, or other criteria. Understands the school system's financial and operational areas, to include the ORACLE financial and human resources system, in order to design audit tests that fulfill the objectives of the audit. Performs other monitoring, investigations, and tests to satisfy the objectives of the audit or investigation. Keeps up to date on all school system policies and procedures relevant to assigned audits. Conducts certain types of audits as determined by the senior director. Performs other related duties, as assigned. WORK ENVIRONMENT/PHYSICAL REQUIREMENTS This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. EFFECTIVE DATE: 5/2023 DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Associate, Administrator Job Description: The Administrative Services Associate is a member of the Administrative Services team and reports to the Office Manager. This role supports administrative and catering needs for Headquarters, Co|Lab, and The Shed. The ideal candidate demonstrates exceptional hospitality and customer service skills, is a collaborative team player, and has a strong attention to detail. This position works with many of HITT's executive leadership team members and is expected to present a professional demeanor and exhibit a sense of urgency. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor. Responsibilities Catering and Concierge Service * Executes catering requests as assigned by the Office Manager * Coordinates with the Office Manager the details regarding logistics for large catering events * Manages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing * Sets up food and ensures that conference rooms are properly organized to host requested events * Requests support from the Facilities Manager if specific furniture arrangements are necessary for event spaces * Communicates with the event organizer to ensure that all details are covered for an exceptional event experience * Coordinates with the Facilities Manager to request support for pick up or delivery of catering items as needed * Maintains pantry operations, which includes restocking, and servicing coffee brewers as needed * Coordinates with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement team * Collaborates with Administrators in preparing promotional items needed for events and marketing requests * Purchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support * Sets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferring * Books conference rooms set-up time before the event and after the event for breakdown Administrative Support * In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map. * Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hires * Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes * Updates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates Qualifications * A high school degree is required * Proficiency in Microsoft Office, especially Word and Outlook, is required * Knowledge of basic clerical and administrative procedures is required * Knowledge of customer service principles and practices * Basic reading and writing skills * Excellent verbal communication skills. * This position is fully on-site and is not eligible for remote work. HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

Job Title: Secretary Salary Schedule: Classified Scale Reports To: Department Head Salary Grade: 102 FLSA Status: Nonexempt Work Schedule: 12 Month The goal of the Secretary is to assist and relieve the principal and/or teachers of clerical duties so that he/she/they may devote maximum attention to the education of children. Essential Duties * Types a variety of materials, such as letters, reports, student records, teacher tests, monthly reports, etc. * Prepares materials for photocopying * Places, receives, routes telephone calls, and records messages * Orders and maintains supplies as needed * Obtains, gathers and organizes pertinent data, as required, and puts it into usable form * Assists teachers in preparing instructional materials as requested * Maintains such records and reports as requested by the principal * Receives and distributes mail as requested * Perform related duties as assigned by supervisor * Maintain compliance with all company policies and procedures Education/Experience Requirements * High school diploma * Typing, word processing, filing and other secretarial skills * Experience in a school setting desired * Such alternatives to the above qualifications as the Board may find appropriate and acceptable Physical Requirements * Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards * Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards Disclosure This document provides descriptive information about the above Chapel Hill-Carrboro City School position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual's ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Chapel Hill-Carrboro City School reserves the right to make changes to this document as deemed necessary without providing advance written notice. Approved By: _____________________ Date Created/Revised: 1/12/2024

Agency Office of State Human Resources Division Temporary Solutions Job Classification Title Administrative Specialist II (S) Number Grade NC09 About Us To provide a solid Human Resource management foundation, responsible oversight, and creative solutions through a collaborative approach with all stakeholders to maximize the potential of our greatest asset - OUR EMPLOYEES. Description of Work Knowledge Skills and Abilities/Management Preferences Job Description This is a temporary position and there are no leave or retirement benefits offered with this position. Temporary employees who work an annual average of 30 or more hours per week may be eligible for health insurance coverage under the High Deductible Health Plan (HDHP). For more information on Health Benefits offered visit ************** Visit **************************** for employment information. Note: Permanent and time-limited NC State Government employees must separate from their permanent or time-limited position in order to work in a temporary position. All temporary employees are limited to one NC State Government temporary assignment at a time. Individuals hired into a temporary State job must be fully qualified for the job. OSHR supports the Governor's Job Ready initiative and seeks to expand a temporary skill set to enhance their qualifications for State government and private sector jobs. Exposure to an agency's culture, process, procedures, and potential learning opportunities can provide valuable experience to those who may seek permanent employment with the state. This temporary position is located in 65 Moore Drive - Durham County with the Department of Health and Human Services. Job Order Hourly Rate of Pay: $30.00 (Based on education and/or years of relevant work experience reflected on the application). Effective July 1, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The Knowledge, Skills, and Abilities listed within this vacancy announcement will be used only as management preferences and will be used to screen for the most qualified pool of applicants. Management Preferences: The Administrative Support Specialist will provide high-level administrative and logistical support. Key responsibilities include managing calendars, scheduling meetings, maintaining shared digital tools (e.g., Microsoft To-Do, SharePoint), updating websites, coordinating in-person and virtual meeting logistics, preparing and formatting materials, assisting with travel arrangements, and ensuring compliance with accessibility and documentation standards. The role also involves supporting communication efforts, onboarding new members, and liaising with internal and external stakeholders in a hybrid work environment. Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Brandon Williams Recruiter Email: ***********************

Secretary Job type: Permanent (Full time/ Part time) Brandcoven is a fast-growing marketing and branding agency located in North Carolina, USA. We are seeking a highly organized and efficient Secretary to join our team on a full-time, permanent basis. Responsibilities: Answer and direct phone calls in a professional and timely manner Greet clients and visitors in a welcoming and courteous manner Manage the reception area, ensuring it is clean and presentable at all times Receive and distribute mail and packages Schedule appointments and maintain calendars for the team Coordinate and schedule meetings and conference calls Take meeting minutes and distribute to team members Prepare and edit correspondence, reports, and presentations Maintain and update company databases and records Order office supplies and maintain inventory Assist with travel arrangements and expense reports Handle confidential and sensitive information with discretion Provide general administrative support to the team as needed Requirements: High school diploma or equivalent; additional education or certification is a plus Proven work experience as a Secretary or similar administrative role Excellent organizational and time-management skills Strong communication and interpersonal abilities Proficient in Microsoft Office and other relevant software Ability to multitask and prioritize tasks effectively Attention to detail and accuracy Ability to maintain confidentiality and handle sensitive information Positive attitude and strong work ethic Previous experience in a marketing or branding agency is a plus Benefits: We offer a competitive salary and benefits package, as well as opportunities for growth and development within our dynamic and innovative company. If you are a highly organized and efficient individual with a passion for the marketing and branding industry, we would love to hear from you. Apply today to join the Brandcoven team!

The Administrative Associate is the first point of contact for Cerity Partners visitors and callers, providing excellent customer service and support to both internal and external stakeholders. This position is responsible for front-desk reception duties, office upkeep, clerical support, and assisting with general office operations. Primary Responsibilities Greet and direct visitors, including vendors, clients, and job candidates, both in person and via telephone. Answer office phone calls, redirecting them as necessary. Coordinate office events, team meetings, client lunches, and other office-related events, maintaining appropriate calendars. Handle incoming and outgoing mail (FedEx, UPS, USPS, messengers) and perform tasks such as scanning, faxing, and copying. Manage office inventory, ensuring supplies are well-stocked and organized. Ensure the office remains tidy and presentable, including maintaining conference rooms, managing printers, and keeping the kitchen organized. Assist team members by resolving administrative issues and supporting client gift-giving processes. Send out stationery such as thank you notes, birthday cards, and anniversary gifts to clients. Other duties as assigned Required Qualifications: High School diploma or equivalent. 0-5+ years of administrative experience, preferably in a reception or clerical role in the financial industry. Preferred Qualifications: Excellent communication, organizational, and time management skills. Expert proficiency with Microsoft Office suite of products, Zoom, Teams and standard office equipment. Commitment to confidentiality and maintaining discretion. Ability to collaborate effectively in a team-based environment. High degree of professionalism in working with diverse groups of people, including senior executives, colleagues, community leaders and clients. Comfortable working in a fast-paced, dynamic environment. Display excellent time management skills. Adherence to compliance policies and procedures. Ability to exercise independent judgment in planning and prioritizing work Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Why Cerity Partners: Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package: Health, dental, and vision insurance - day 1! 401(k) savings and investment plan options with 4%match Flexible PTO policy Parental Leave Financial assistance for advanced education and professional designations Opportunity to give back time to local communities Commuter Benefits Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to **************************. Applicants must be authorized to work for any employer in the U.S.

The position services as a parking control officer. Officers develop partnerships and meet collaborative goals through mandatory interaction with the campus population through: directed patrols and meetings while interpreting and enforcing university and A.D.A. parking ordinances, monitoring and directing traffic for events, monitoring daily visitor / student / employee traffic patterns, placing directional traffic equipment for events and in support of other departments on campus, collecting parking data, routing traffic, checking in with departmental parking coordinators at prime departments on campus, and frequent independent projects. Work Schedule 12:30PM - 9:00PM

Job Description We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Must have experience in supporting Cost Control. Knowledge of construction management is a strong plus. The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office). Provide exceptional internal and external customer service, over the phone and in person. Desire to learn construction management terminology and processes. Public Notary and plus Responsibilities Review and tracking documents DocuSign Work in Viewpoint/Procore Manage & Maintain office supplies Manage & Maintain breakroom supplies FedEx Copier Management Greet Guests Scanning/printed as assigned Social & Volunteer Committees Learn workflow of documents for a given project(s) DocuSign (review & prepare documents) Communicate with project team on updates regarding documents. Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs. Requirements Minimum of 3 to 5 years of administrative experience Construction industry experience (preferred but not required) Strong communication skills Proficiency in Microsoft office Physical Requirements: Ability to sit for extended periods of time Ability to use a computer for prolonged periods Occasionally required to stand, walk, and reach with hands and arms Ability to lift and carry office supplies and equipment up to 20 pounds Equal Employment Opportunity Statement: BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Employment is contingent upon the successful completion of a background check and drug test Job Posted by ApplicantPro

The NC State University Facilities Division is home to nearly 900 professionals who plan, build and maintain the spaces that foster an environment where innovation, learning, and community thrive. Through this work, we help create spaces that empower students, faculty, and staff to reach their full potential. Operating year-round, we manage more than 16.7 million gross square feet of built space and oversee 4,733 acres of campus infrastructure through a series of core departments, each composed of multiple specialized units: * Design & Construction * Business Operations * Campus Operations and Maintenance * Campus Planning and Strategic Investment Whether responding to a maintenance request, shaping future facilities or creating spaces that inspire discovery, our team is grounded in excellence, service and stewardship. Join the pack and become part of one of the largest and most respected employers in the state, helping shape the future of our campus community. Take a look below to see what we offer! Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: * Medical, Dental, and Vision * Flexible Spending Account * Retirement Programs * Disability Plans * Life Insurance * Accident Plan * Paid Time Off and Other Leave Programs * 12 Holidays Each Year * Tuition and Academic Assistance * And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties The Administrative Support Specialist plays a vital role in supporting the Landscape Maintenance and Operations unit by providing comprehensive administrative, human resources, and operational support to a varied workforce. This position supports approximately 142 full-time employees and temporary staff across multiple program areas, including Landscape Services, Landscape Construction Services, and Waste Reduction and Recycling. The ideal candidate is highly organized, collaborative, and experienced in administrative operations within a dynamic environment. This role offers the opportunity to supervise staff, partner closely with Facilities HR and Business Services, support employee onboarding and training, and contribute to unit-wide communication, engagement, and program support initiatives. The Administrative Support Specialist is a member of the unit's leadership team, participates in leadership meetings, and is entrusted with sensitive information, requiring a high level of professionalism and confidentiality. This position allows for creativity, initiative, and program ownership within the scope of work, supporting activities such as safety field days, internship programs, training coordination, and travel planning. If you enjoy coordinating complex processes, supporting teams, and making an impact behind the scenes while helping essential operations run smoothly, we encourage you to apply and join a mission-driven team serving the NC State campus community. Apply today to be part of a collaborative team that supports essential campus operations. Key responsibilities and duties include, but are not limited to: * Supervise an Administrative Support Associate and provide administrative support for full-time, temporary, and supervisory staff across multiple program areas. * Coordinate HR-related processes, including job postings, interview scheduling, hiring proposals, onboarding, and separation activities, in collaboration with Facilities HR. * Oversee office procedures and tracking systems related to cell phones, ComTech, Wolftime, Workers' Compensation, training compliance, and other administrative processes. * Manage departmental onboarding and ensure implementation of role-specific and university-required training. * Support unit-level training, travel, internship programs, and safety initiatives (such as safety field days) by partnering with the Business Services unit to ensure compliance with policies and procedures. * Collaborate with Facilities-wide administrative staff and AVC support teams on special projects, leadership initiatives, events, and employee engagement activities. * Maintain unit communications by managing the electronic billboard, gathering relevant information, and developing clear, engaging messaging for staff. * Coach, delegate, and review administrative tasks to support staff, ensuring efficiency, consistency, and continuous improvement across unit operations. * Administer unit-specific employee recognition programs and coordinate interpretation and translation service needs. * Provide first-line customer service by managing the main phone line, walk-in inquiries, mail distribution, supply orders, and serving as a building liaison. * Serve the campus community by coordinating work requests through AiM, managing brick permits and bollard keys, responding to Service Center requests, and supporting community service initiatives. * Participate as a member of the unit's leadership team, attending leadership meetings and handling confidential information with discretion and professionalism. * Serve as backup to the Administrative Support Associate as needed to ensure continuity of operations. Other Responsibilities * Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities. Qualifications Minimum Experience/Education High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Preferred Qualifications * Administrative/clerical experience in an office environment strongly preferred. * Experience supervising or coaching administrative staff * Comfortable coordinating complex schedules, onboarding programs, and unit-wide initiatives. * Skilled at providing customer service and serving as a reliable point of contact for staff and campus partners. * Ability to craft clear, engaging internal communications Required License or Certification * Valid Driver's License Required * North Carolina Driver's License required within 60 days of hire and must be maintained. Valid NC Driver's License required Yes Commercial Driver's License Required? No

Agency Safety Division 70000075 Dept of Public Safety Job Classification Title Administrative Associate II (S) Number 60000094 Grade NC02 About Us The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina. Description of Work We are looking for candidates who have a passion for helping court-involved youth. We are Working Together to Strengthen North Carolina's Youth and Families! The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. The State of North Carolina provides work/life balance, a team-oriented culture, opportunities for advancement, and interesting work. If you are looking to serve others, this is the place for you The administrative associate assists the District 7 Court Services office in Wilson, NC This position is part of the Juvenile Justice Court Services team and is responsible for performing various office duties including: Communicating effectively both orally and written with internal and external stakeholders. Completion of data entry and reporting from NCJOIN and other electronic resources Maintain inventory and ordering supplies and equipment Sorting and handling office mail Prepare documents and reports for the office Providing assistance to staff and visitors and resolving problems and/or inquiries Serve as a Notary Public Knowledge Skills and Abilities/Management Preferences NC02 Salary Range: $31,200-$49,340 DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. The Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete, all-inclusive application maximizes an applicant's potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resources Management Preference: These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences. Experience maintaining confidential information within the workplace Experience assisting customers with questions. Experience with general office administrative procedures. Experience with entering data into a database. Current Notary Public Work Schedule: This is a full-time position. Monday-Friday, 8am-5pm We offer great Benefits! This is a full-time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here NC OSHR: Total Compensation Calculator Supplemental and Contact Information The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job. Public Service Loan Forgiveness Program For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit ****************** to learn more. Transcripts Degrees and transcripts must be received from appropriately accredited college or university. Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education. International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification :****************************** Military Experience Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application. Applicants seeking National Guard Preference: A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS). A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22. The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape. "PREA Hiring and Promotion Prohibitions. Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check. Our agency supports second-chance employment for individuals who were previously incarcerated, or justice involved, and we invite all potential applicants to apply for positions for which they may be qualified. Due to the nature of work performed in our agency, prior convictions and/or charges may prohibit employment for positions which are subject to PREA or other position-specific background checks. If applying for a Juvenile Justice & Delinquency Prevention position certified through the NC Dept. of Justice - Criminal Justice Standards Division, please click this link for specific certification requirements: Juvenile Justice Officer & Juvenile Court Counselor Certification. Per NC General Statute 143B-1209.54, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process. Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click "Application Status." If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification. #JJ Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Kassia Elizabeth White Recruiter Email: **********************

Job Title: Guidance Secretary Salary Schedule: Classified; CHCCS Salary Page Reports To: School Principal Salary Grade: 102 FLSA Status: Nonexempt Work Schedule: 11 Months AVAILABLE 1/1/26 The goal of the Secretary is to assist and relieve the principal and/or teachers of clerical duties so that he/she/they may devote maximum attention to the education of children. Essential Duties * Types a variety of materials, such as letters, reports, student records, teacher tests, monthly reports, etc. * Prepares materials for photocopying * Places, receives, routes telephone calls, and records messages * Orders and maintains supplies as needed * Obtains, gathers and organizes pertinent data, as required, and puts it into usable form * Assists teachers in preparing instructional materials as requested * Maintains such records and reports as requested by the principal * Receives and distributes mail as requested * Perform related duties as assigned by supervisor * Maintain compliance with all company policies and procedures Education/Experience Requirements * High school diploma * Typing, word processing, filing and other secretarial skills * Experience in a school setting desired * Such alternatives to the above qualifications as the Board may find appropriate and acceptable Physical Requirements * Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards * Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards Disclosure This document provides descriptive information about the above Chapel Hill-Carrboro City School position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual's ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Chapel Hill-Carrboro City School reserves the right to make changes to this document as deemed necessary without providing advance written notice. Approved By: _____________________ Date Created/Revised: 1/12/2024

We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Must have experience in supporting Cost Control. Knowledge of construction management is a strong plus. The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office). Provide exceptional internal and external customer service, over the phone and in person. Desire to learn construction management terminology and processes. Public Notary and plus Responsibilities Review and tracking documents DocuSign Work in Viewpoint/Procore Manage & Maintain office supplies Manage & Maintain breakroom supplies FedEx Copier Management Greet Guests Scanning/printed as assigned Social & Volunteer Committees Learn workflow of documents for a given project(s) DocuSign (review & prepare documents) Communicate with project team on updates regarding documents. Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs. Requirements Minimum of 3 to 5 years of administrative experience Construction industry experience (preferred but not required) Strong communication skills Proficiency in Microsoft office Physical Requirements: Ability to sit for extended periods of time Ability to use a computer for prolonged periods Occasionally required to stand, walk, and reach with hands and arms Ability to lift and carry office supplies and equipment up to 20 pounds Equal Employment Opportunity Statement: BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Employment is contingent upon the successful completion of a background check and drug test

The mission of the Department of Animal Science is to provide high quality, relevant education and training for about 750 undergraduate and 120 graduate students; to develop new knowledge through research in selected areas to improve efficiency and sustainability of animal agriculture, biomedical science, and non-agricultural animal management; and to disseminate relevant research based knowledge to a varied clientele for problem solving and enhancing the food system. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: * Medical, Dental, and Vision * Flexible Spending Account * Retirement Programs * Disability Plans * Life Insurance * Accident Plan * Paid Time Off and Other Leave Programs * 12 Holidays Each Year * Tuition and Academic Assistance * And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties This position provides comprehensive administrative support to the Department, the Department Head, and the Director of the Graduate Program. It serves as the primary point of contact for faculty, staff, students, and visitors, ensuring efficient day-to-day operations and effective coordination across departmental functions. The role requires strong attention to detail, the ability to prioritize and meet deadlines, and the discretion to handle confidential information while working independently with minimal supervision. Key Duties and Responsibilities * Serve as the first point of contact for the Department and the Department Head for faculty, staff, students, and visitors * Coordinate the Visiting Scholar Program, including visa applications, College-level approvals, and hiring paperwork * Support the Graduate Program and the Director of the Graduate Program, including assistance with application review, student acceptance, plans of work, and assistantships * Process HR temporary and biweekly personnel actions and monitor timesheets in coordination with CALS Human Resources * Administer leave processes, including verification of monthly leave for SHRA staff and biannual leave for EHRA faculty and staff * Provide backup and assistance with additional departmental HR-related actions as needed * Manage multiple calendars, including scheduling for the Department Head, departmental vehicles, conference rooms, graduate student committee meetings, preliminary exams, and defense seminars * Assist the Business Services Coordinator and the Administrative Support Specialist in the undergraduate program, as needed You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (****************************************** and learn more about what makes NC State the best place to learn and work for everyone. Other Responsibilities * Assist the Department Head with HR Search Committee schedules and calendars. * Serve as backup to the Business Services Coordinator. * Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities. Qualifications Minimum Experience/Education High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Preferred Qualifications * Experience with NextGen software; PeopleSoft Financials, HR, and Student Information System (SIS); Microsoft Word and Excel; Adobe Acrobat; and Google Calendar or similar systems * Experience in a college or university setting * Experience in a university system with a varied background in research and academics * Knowledge of Microsoft Word and Excel, or similar software Required License or Certification * N/A Valid NC Driver's License required No Commercial Driver's License Required? No

The UNC Division of Clinical Laboratory Science ( CLS ) is seeking a reliable and detail-oriented individual to provide support during on-campus student testing sessions and assist with administrative tasks. This role is essential to ensure a smooth testing experience for students and to help faculty manage program operations. Job responsibilities include but are not limited to the following: * Serving as a proctor during scheduled student exams (monitoring the room, distributing/collecting materials, maintaining academic integrity). * Assisting with classroom setup for testing. * Providing administrative support such as data entry, photocopying, filing, or scheduling assistance. * Helping coordinate logistics for student accommodations (e.g., ensuring correct exam timing). * Supporting faculty with general program tasks as needed * General support and execution of administrative office functions for Division Director * Recording minutes of monthly CLS faculty meetings and CLS advisory board meeting (preferably on-site) * Assistance with CLS recruitment activities and communication of recruitment activities (e.g., solicitation emails to UNC students, follow-up with attendees after recruiting events) * Assistance with NAACLS 5-year program accreditation site visit (spring 2026). Required Qualifications, Competencies, And Experience * Proficiency with Microsoft Office Software (Word, Excel, OneDrive, Teams and Outlook) * Strong organizational skills * Strong attention to detail and organizational skills. * Ability to maintain confidentiality and professionalism at all times. * Dependability and punctuality, especially for exam sessions. * Excellent written communication skills with the ability to proofread and edit text for spelling, grammar and clarity Preferred Qualifications, Competencies, And Experience Related administrative experience