Secretary jobs in Richardson, TX

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture

Job Title : Office Coordinator Duration : 3+ months contract (Possible extension ) Education : High school diploma or GED. Shift Details : M-F schedule 8:00 AM-4:00 PM Job Description: Epic exp highly preferred, microsoft proficient, scheduling exp, o Patient, vendor and other in-person visitors and phone calls (including Epic EHR documentation) o Accounting and Finance support - Process invoices, communicate with vendors, investigate payment status o Order and distribute supplies o Enter, follow and facilitate building maintenance and IT tickets o Manage meeting room & A/V equipment o Ongoing/ continuous projects under the direction of STI Leadership (e.g. internal and external event planning) Support to Chief, Medical Directors, Directors and Managers o Calendar management including complex meeting planning o Travel, including international travel and Expense reimbursement o New staff onboarding o Assistance with space planning o Prepare various reports, presentations, correspondence

QUALIFICATIONS REQUIRED: Minimum of three years of secretarial/administrative experience, legal secretarial experience preferred. Excellent organizational skills, self-starter, able to work independently. Strong interpersonal, verbal and written communication skills. Computer proficiency essential in Microsoft Word, Excel and PowerPoint; Excellent proofreading skills. Ability to work quickly and accurately to prioritize, organize and execute multiple tasks under pressure of critical deadlines. QUALIFICATIONS REQUIRED: Minimum of three years of secretarial/administrative experience, legal secretarial experience preferred. Excellent organizational skills, self-starter, able to work independently. Strong interpersonal, verbal and written communication skills. Computer proficiency essential in Microsoft Word, Excel and PowerPoint; Excellent proofreading skills. Ability to work quickly and accurately to prioritize, organize and execute multiple tasks under pressure of critical deadlines.

The Loan Delivery Specialist reviews funded files and ships/uploads them to the investor to which they've been designated for purchase. If any suspense items are issued on a file after its receipt by the investor, the Loan Delivery Specialist obtains and satisfies those requirements. Duties include: · Reviews funded loans as assigned and ships to designated investor within designated timeframe · Audits each assigned loan using the checklist from the loan origination system · Notifies the Closing Team, Title Company or appropriate team member to obtain corrections for any documents not completed or signed/dated correctly · Uploads the documents package once the audit is complete · Contacts the appropriate source to resolve loans conditioned/suspended by an investor within the designated timeframe · Makes all entries and updates as appropriate within the loan origination system Requirements Education and/or Work Experience Requirements: · 1-3 years of applicable working experience; mortgage experience is a plus · High School Diploma required; Bachelor's degree is a plus Skills: · Good communication skills · Aptitude for self-development and learning · Proficient with MS Office · Proficient with MS Excel spreadsheet creation and reporting · Strong planning and organization skills · Attention to detail · Ability to multitask and manage multiple priorities · Ability to complete a high volume of tasks with minimal supervision · Ability to monitor and follow up on assigned responsibilities · Appropriate sense of urgency · High level of integrity, ethics, discretion and professionalism in handling confidential and sensitive information Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Short Term & Long Term Disability Training & Development Wellness Resources

The Campus Secretary providing administrative and secretarial support for the Campus Director/Headmaster and department. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. Qualifications: Education/Certification: 1 year certificate from college OR technical school Experience: 2+ years of experience in working within an office environment. 2+ years of experience working with the Google and Microsoft Office suite of applications 2 years of related experience and/or training; or equivalent combination of education and experience. Required Knowledge, Skills, and Abilities (KSAs): Able to alphanumerically and chronologically file documents, develop office procedures, and follow directions. Able to handle confidential information in a professional and secure manner. Able to answer phones, take messages, and direct others to the appropriate staff and/or department. Able to type 60+ WPM. Able to work office equipment. Able to disseminate information according to ResponsiveEd, State, and Federal Guidelines. Excellent verbal and written communication skills. Ability to learn customized computer programs. Ability to communicate effectively verbally and in writing with staff, students, and parents. Ability to manage multiple priorities effectively. Ability to develop and maintain effective working relationships. Ability to travel as necessary. Responsibilities and Duties: Assist parents in completing Enrollment forms and ensure Cumulative Record folders are completed according to state and school requirements. Communicate effectively with Parents and corporate staff via email, telephone, fax, and in person in a professional manner. Assist with reports for the school, faxes or email reports to the appropriate corporate staff. Ensure timesheets are completed daily and sent to corporate staff prior to each payday. Ensure curriculum order is compiled and sent to corporate staff. Complete Purchase Order (PO) for corporate staff approval so that school supplies may be ordered Maintain Student Attendance Records and fax these to the Public Education Information Management System (PEIMS) Coordinator. Ensure appropriate enrollment forms are completed and sent to the PEIMS Coordinator in a timely manner. Track students who leave or withdraw from the school and ensure appropriate documentation of leave codes. Greet visitors, determines nature of business, and direct visitors to the appropriate destination. Talk with student encountering problems, resolve problems, or direct student to teacher or Campus Director. Answer telephones to provide information, take messages, or transfer calls to the appropriate staff and/or department. Accept, track, and deposit funds for lunches, school supplies, and student activities. Organize and manage the meal program to follow federal and state guidelines. Prepare the daily and monthly reports and email reports to the appropriate corporate staff. Disburse funds, record financial transactions, and audit and balance student organization and other school fund accounts. Maintain calendar of school events. Compile transcripts for students. Assist with assemblies. Perform special projects, during and after normal business hours, and other duties as assigned. NOTE: After normal business hours may include, but is not limited to, Saturdays. Travel as necessary. Equipment Used: All equipment required to perform jobs duties and task previously described. Physical / Environmental Factors: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsive Education Solutions considers applicants for all positions without regards to race, color, national origin, age, religion, sex, marital status, veteran or military status, disability, or any other legally protected status. Being authorized to work in the U.S. is a precondition of employment. ResponsiveEd is an Equal Opportunity Employer.

Need a dependable individual to help with Data Entry for contracting company: LOCAL RESIDENCY REQUIRED.. This is NOT a remote position, you must be able to come in to our office. Must have basic computer skills Familiar with Microsoft Office Be Very organized -- detail-oriented Bilingual is helpful Dispatch experience is a plus for this position. This is a part time position that will average about 30 hrs per week.. $16.00 per hour. Must have a clean criminal record.. no felonies in the past 10 years no misdemeanors in the past 5 years. If interested, send us your resume so that we can set up an interview... Principals only. Recruiters, please don't contact this job poster. do NOT contact us with unsolicited services or offers

SAFREST Resources is currently conducting a confidential search for a Law Firm client in the following city. Based in Dallas, the Legal Secretary role involves providing extensive secretarial support to attorneys specializing in litigation and corporate/transactional practice areas. This position reports to the Dallas office location Director of Administration. Responsibilities include: Assisting in drafting letters, spreadsheets, presentations and shells/templates, including complex formatting and preparation of documents for filing with appellate courts, district courts and various state courts through attorney service and e-filing portals. This includes, but is not limited to, tables of authorities, exhibits, declarations and [proposed] orders. Prepare corporate closing binders and signature packets, calculate litigation calendaring deadlines, coordinate and schedule depositions and office meetings and arrange and coordinate travel through office travel agency. Familiarity with signature packets and real estate transaction closings is helpful but not required. Candidate must have the ability to research and obtain information, facilitate the completion of forms and processes, and other administrative tasks, including processing invoices, reimbursements and reviewing time entries. Successful candidate must have strong litigation skills, the ability to work effectively with various courts, agencies, firm departments and offices, engage resources in an appropriate manner and complete other job duties as assigned QUALIFICATIONS Qualified candidate must have comprehensive knowledge of legal office procedures, demonstrate initiative and have strong interpersonal, verbal and written communication skills, as well as the ability to use good judgment in handling tasks in a timely and professional manner with limited supervision. Strong attention to detail, organization, solid computer proficiencies and the ability to prioritize multiple tasks and problem solving while remaining calm in deadline-driven situations is required. Candidate will also exhibit a work ethic of punctuality and reliability. Excellent grammar, punctuation, proofreading and spelling skills is integral EXPERIENCE 10 + years of experience supporting corporate and litigation attorneys at a law firm. 2+ years of experience in professional services preferred Proficiency in Microsoft Word, Excel and PowerPoint; experience in Adobe, Forms Workflow, Workshare Compare and Best Authority preferred. Compensation & Benefits: The annual compensation range for this position is $75-90k. The salary offered within this range will depend upon qualifications and other operational considerations. Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Central Support - Paraprofessional/Secretary II Attachment(s): * Secretary II - Special Student Services.2025.pdf

Secretarial and Clerical/Secretary - Facility Services Additional Information: Show/Hide Job Title: Secretary - Facility Services Work/Hour Status: Non-Exempt Reports to: Director of Facility Services Pay Grade: AS 5 - 226 Days Dept./School: Facility Services Date Revised: October 28, 2025 PRIMARY PURPOSE: Facilitate the efficient operation of the Facilities Services offices and provide clerical services to the Facilities Services Division. QUALIFICATIONS: Education/Certification High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective communication, organization, and interpersonal skills Knowledge of basic accounting principles Basic math skills Basic knowledge of Microsoft Word/Excel/Adobe Preferred Experience: Three years of successful secretarial or clerical experience, preferably in a related field MAJOR RESPONSIBILITIES AND DUTIES: Records and Reports * Demonstrate acceptable work habits including teamwork, initiative and dependability. * Report to work on time each day. * Perform routine work activities in the Plant Operations/Maintenance office. * Maintain supplies * Prepare correspondence, forms, reports, purchase orders, etc. for the assigned administrator. * Compile, prepare, and submit various reports for the offices. * Receive incoming calls, take reliable messages, and route to appropriate staff. * Receive, sort, and distribute mail and other documents to staff members. * Maintain office files. * Maintain confidentiality of information. * Perform routine bookkeeping tasks, including simple arithmetic and operation of the office. * Participate in service training programs. * Keep informed and comply with all state and district policies and regulations concerning primary job functions. * Prompt and regular attendance. * Perform any other duties and/or tasks that may be assigned on an as needed basis. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Computer, printer, typewriter, copier, calculator, multi-line telephone, postage machine, maintenance work order system, and fax; occasional driving of a vehicle. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; numerous phone calls; frequent interruptions; frequent deadlines; temperature extremes. Mental Demands: Ability to read; verbally communicate effectively with radio and telecommunications; ability to operate a computer The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice. Approved by: Bobby Shaw Date: October 28, 2025 Reviewed by: Jerry Martinez Date: October 28, 2025

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date. Weekly Work Hours 19.5 Compensation Range HB1 Hourly Rate $23.78 Hourly FLSA United States of America (Non-Exempt) Type Staff Responsible for providing support to students, faculty, staff, and community patrons by fulfilling desk functions in all Learning Commons areas. Assists students, faculty and community patrons with software and hardware support in the commons, classrooms, and labs. Required Knowledge, Skills and Abilities * Ability to provide first-level Learning Commons service support for students, bridging their classroom learning by assisting with the location of learning materials, resources, and equipment. * Able to respond to requests for general information with a commitment to customer satisfaction, quality, and accuracy. * Able to effectively provide appropriate referrals to other service areas. * Performs related service functions that support department operations. * Understands the role this position plays within the College's mission and deliver high quality service in the support of student success. * Demonstrated ability to collaborate and work effectively with both internal and external stakeholders and constituents within the Dallas College community network. * Able to prepare periodic reports, as necessary or requested. * Strong commitment to providing world-class customer service. * Proficient interpersonal, oral, and written communication skills. * Strong attention to detail and accuracy in a fast-paced, constantly changing work environment. * Demonstrated ability to handle multiple tasks/responsibilities and the ability to prioritize work. * Sensitivity to respond appropriately to the needs of a diverse population. Physical Requirements Normal physical job functions performed within a standard office environment. Requires in-person interaction and coordination of work with other employees, students, external clients, partners or customers and/or immediate access to equipment, documents, or other information located only in a College workspace. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities. Minimum Qualifications * High school diploma or equivalent with two (2) years of experience providing library, technology, testing, tutoring, or customer service. * Familiarity with the fundamentals of library and educational technology. * Competence in using computer-based application software, including Microsoft Office applications. * Bilingual preferred. * Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. * Key Responsibilities Duties and responsibilities include, but are not limited to: * Assists students, faculty, staff, and community patrons in the Learning Commons (library, tutoring, testing, and technology lab), with academic resources, technology equipment, and library collections. * Perform regular maintenance (reserves, periodicals, and reference materials) including but not limited to pulling books, processing, and checkouts, searching online catalog. * Provides high-quality customer service and software support for students, faculty, staff, and community patrons. * Monitor patron logon and computer lab workflow. * Performs initial technology troubleshooting and reporting (commons, labs, and classrooms) * Assists with departmental educational workshops and training for staff, faculty, and students. * Maintains accurate and complete records for use by department administration. * Enters, updates, and deletes items into multiple databases. * Dallas College is implementing a "learning commons" model and philosophy. This job position will adapt to that model over time. * Represents the department by participating in internal and external committees and associations. * Completes required Dallas College professional development training hours per academic year. * Performs other related duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. About Us Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to be a leader in the community college space, placing students at the center of everything we do. Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees' religious practices and beliefs, as well as any mental health or physical disability needs. Applications Deadline January 2, 2026

A global law firm is seeking a Legal Secretary for their Dallas, Texas office. From high-profile transactions to regulatory issues and complex litigation, our lawyers harness their knowledge across multiple legal disciplines to provide a holistic perspective for sophisticated matters. This firm prides itself on offering lawyers and professional staff, countless opportunities to apply their talents toward important, challenging projects on a global stage. Their office culture attracts people with diverse skills and backgrounds who are dedicated to teamwork, collaboration, and superior client service. Summary: Provides lawyers and other legal personnel with executive-level administrative and secretarial assistance and support; ability to proactively manage all aspects of high-level professionals in a fast-paced environment; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with top level management, supervisors, co-workers, and clients by performing the following: Duties and Responsibilities: Manages U.S. & Foreign travel arrangements by securing and finalizing air, hotel, rail and car reservations and ensuring accuracy in scheduling all aspects of travel. Prepares and tracks travel expense reports and other business related expenses using the electronic Accounting system and prepares detailed itineraries. Manages and tracks reimbursements of other firm and client related expenses, such as entertainment, recruiting, etc. using the electronic Accounting system. Maintains electronic calendar of meetings and appointments, and proactively advises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using the electronic room scheduler. Reads, responds and highlights emails of importance and keeps lawyers apprised of pressing matters. Develops and maintains email filing system and ensures proper archiving of same. Monitors spam folder for work related emails. Inputs and maintains contacts in Outlook for assigned lawyers, pursuant to lawyer's preference. Maintains list of principal contacts or working group lists for each client and matter. Receives, screens and transmits telephone calls to lawyers and takes messages as necessary, with recognition of and attention to the particular needs of clients. Schedules conference calls for lawyers and effectively manages conflicting appointments. Conveys all necessary information needed for conference calls. Creates, maintains and updates all client litigation files on a daily basis in accordance with standards set by the Records Management Center using the electronic Records Management database and maintains other files as needed. Must have thorough knowledge of indexing litigation files. Maintains current files for all correspondence. Facilitates work with the Accounting Department to coordinate and manage tracking of client bills, analyze billing data, and respond to client inquiries/requests. Processes, tracks and apprises status of new business forms, new client/matter reports and conflict of interest checks. Drafts, inputs and tracks daily time entries for lawyers in electronic Time Billing System, and proofreads and edits time entries for accuracy. Proofreads and revise all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy of copy, grammar, punctuation and syntax, and drafts correspondence. Coordinates and quality checks work performed by Support Services for prompt production and delivery of documents. Manage lawyers' CLEs to ensure hours are accurate and reported appropriately Performs other job-related duties such as compiling notebooks and exhibits, and preparing documents in connection with bar association activities. Also performs other administrative tasks as needed. Qualifications: Education and/or Experience: Required: High school diploma or general education degree (GED); three or more years of related work experience and/or training; or equivalent combination of education and experience. Thorough working knowledge of Microsoft Word, legal terminology and formats (legal documents). Preferred: Law Firm Experience Bachelor's degree Ability to type 50-60 wpm

Legal Assistant- Civil Litigation | Dallas, TX Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, has an immediate opening for a Legal Secretary in our Dallas, TX office. This is a full-time position supporting attorneys in a civil defense litigation practice, ideal for a detail-oriented legal professional who thrives in a fast-paced environment. As the largest minority and woman-owned law firm in the U.S., QPWB offers a collaborative culture, competitive compensation, and opportunities for professional growth. About the Role The Legal Secretary will play a key role in supporting attorneys through document preparation, court filings, scheduling, and case file management. The ideal candidate will be experienced in both Texas state and federal court procedures. Key Responsibilities Draft and prepare legal documents and correspondence, including pleadings, motions, discovery, subpoenas, and contracts under attorney direction Transcribe dictation with accuracy and speed Maintain and organize case files, including electronic and physical file systems Monitor deadlines and maintain attorney calendars for trial, discovery, and other key events Coordinate hearings, depositions, and trial settings Track and manage subpoena responses and discovery requests Perform e-filing in Texas state and federal courts, including PACER Provide general administrative and litigation support as needed Qualifications Minimum 3+ years of experience as a Legal Secretary in civil litigation defense Proficiency in Texas state and federal court filing procedures, including e-filing Strong knowledge of civil litigation processes and terminology Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Ability to transcribe legal dictation and proofread documents accurately Strong organizational, communication, and critical thinking skills Ability to work independently and prioritize tasks in a deadline-driven setting High School Diploma or equivalent required Physical Demands This role involves extended periods of sitting and computer use, with occasional standing, walking, and lifting (up to 20 lbs.). Working Conditions The position is based in an indoor office environment with variable noise levels and occasional interruptions. What We Offer Competitive hourly wage commensurate with experience Comprehensive benefits package, including: Medical, dental, and vision insurance Employer-paid life and short-term disability insurance 401(k) plan with generous employer match Paid vacation, holidays, and additional time off Supportive team environment with opportunities for growth and advancement Apply Now This is a great opportunity to join a respected legal team in Dallas. If you are a skilled Legal Assistant with a strong background in litigation and a commitment to excellence, we encourage you to apply. Submit your resume for immediate consideration. QPWB is an Equal Opportunity Employer. #LI-AR1

Substitute - Clerk/Secretary Job Number 0000761953 Start Date Open Date 05/02/2025 Closing Date 04/30/2026 ROLE AND PURPOSE: * In the absence of clerical/office staff, the substitute will maintain the daily operation of office procedures and duties. QUALIFICATIONS: Education/Certification: * High School Diploma or equivalent * Ability to communicate (verbal and written), instruct, and maintain control under stress Experience: * Prior experience working with children preferred * Minimum required age of 21 Skills: * Ability to communicate (verbal and written), instruct, and maintain control under stress * Ability to make rational and quick decisions. MAJOR RESPONSIBILITIES AND DUTIES: * Arrive at campus 15-20 minutes prior to the start of class or scheduled duties * Report to the campus substitute coordinator upon arrival * Review schedule for the day and lesson plans provided by the teacher or designee * Take initiative to assist the teacher and colleagues with classroom instruction and management and adhere to district standards and policies for discipline, safety, and health * Perform other duties as assigned by the campus Principal, Teacher, or Substitute Coordinator * Follow all policies, rules, and procedures to which regular district staff is subject and to which good practices dictate WORKING CONDITIONS: * Frequent walking, standing, and stooping. Additional Job Information Days worked: As Needed Pay Grade Substitute

Job Description: Secretary - Elementary Job Title: Secretary - Elementary Duty Days: 207 Reports to: Principal Pay Grade: 4 Dept/School: Campus Assigned Pay Schedule: Paraprofessional Schedule Wage/Hour: Non-Exempt Date Revised: 11/2019 Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Qualifications: Education/Certification: * High school diploma or GED Special Knowledge/Skills: * Proficient typing, word processing, and file maintenance skills * Effective organizational, communication, and interpersonal skills * Ability to use personal computer and software to develop spreadsheets, databases, and do word processing * Knowledge of basic accounting principles * Demonstrate proficiency in handling matters of highly confidential nature * Must possess personal qualities related to respect for the rights and confidentiality of others Experience: * One to three years secretarial experience, preferably in public education environment Major Responsibilities and Duties: Records, Reports, and Correspondence * Prepare written correspondence forms, schedules, or reports using typewriter or personal computer. * Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer. * Maintain a daily teacher attendance log and records for substitute teachers. * Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office. * Maintain a log of visitors to school. * Maintain school calendar of events. * Schedule meetings and appointments and maintain calendar for principal. Reception and Phones * Assist students, teachers, and parents as needed. * Receive incoming calls, take reliable messages, and route to appropriate staff. Files * Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication. * Update handbooks, policy manuals, and other documents as assigned. Accounting and Inventory * Receive, store, and issue supplies and equipment. * Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records. * Prepare and make cash deposits for activity account(s). * May be responsible for maintenance of activity checkbook(s) and ledger(s). Professional Conduct * Demonstrates ability to remain calm and withstand pressures. * Flexible to changes in routine and adapts quickly to changing situations. * Reliable and responsible attendance and punctuality. * Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly. * Avoid speaking ill of the district and district personnel. Other * Sort, distribute, or deliver mail and other documents. * Administer medication to students, check temperatures, and notify parents of student illness in nurse' s absence. * Maintain confidentiality. * Demonstrate flexibility to change in routine and adapt quickly to changing situations * Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly * Maintain professional interactions with staff, parents, community and visitors * Report to work in a timely manner according to assigned schedule * Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position Supervisory Responsibilities: * Monitor the work of campus secretaries and clerical aides. WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. * Tools/Equipment Used: Standard office equipment including personal computer and peripherals; printer, copier, fax machine and calculator * Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting * Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching * Vision Abilities: Close vision and color vision * Lifting: Occasional light lifting and carrying (10-50 pounds) * Environment: Frequent districtwide travel; occasional statewide travel * Mental Demands: Work with frequent interruptions; maintain emotional control under stress; able to work with demands of deadlines

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

SourcePro Search has a fantastic opportunity for an experienced legal secretary with a well known and prestigious patent practice in Dallas. The ideal candidate is: professional, polished and has 3+ years of IP/Trademark Prosecution experience. Must currently be in an IP environment and be experienced with both foreign and domestic filing practices. This is a high salary role and only experienced candidates will be considered. ****************************

Secretary- Transportation JobID: 10140 Support Staff Administrative- Non-Instructional/District Secretary Date Available: ASAP Attachment(s): * Transportation - Secretary (230).docx

JOB TITLE: Administrative Support Assistant DEPARTMENT/DIVISION: Various REPORTS TO: Varies SUMMARY: Responsible for providing general clerical and administrative support to department staff to include: greeting customers, answering calls and emails; answering general questions; collecting information from customers; forwarding information along to the appropriate staff; collecting information from supervisor or department staff to be organized and distributed to residents; collecting fees, maintaining and updating confidential department and personnel files; collecting information from multiple sources to create files; processing and tracking purchase orders, invoices, check requests; reconciling purchases against department budget; entering information into and maintaining accuracy of department databases; running standard reports; and opening and distributing mail. Work is performed with moderate supervision. ESSENTIAL JOB FUNCTIONS: Performs various routine clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; maintaining calendars; keyboarding information into databases; making photocopies; receiving, sorting, and distributing mail; performing data entry; faxing documents; typing; and word processing. Prepares, processes, receives, sorts, and distributes a variety of routine reports, lists, correspondence, exams, packets, payments, receipts, purchase orders, invoices, check requests, library materials, and/or deliveries. Participates in monitoring and maintaining applicable office equipment. Coordinates the servicing of applicable equipment. Greets visitors at main reception areas; responds to requests for information from the general public; answers routine questions; directs visitors to appropriate locations. Files documents alphabetically, numerically, or by other prescribed methods. Monitors and restocks office supplies and materials. Orders applicable supplies and materials as directed. Prepares and reconciles a variety of basic reports in assigned area of responsibility. Maintains the appearance of public areas, ensuring areas are organized and free from debris or hazardous items. Performs other duties as assigned. POSITION SPECIFIC JOB FUNCTIONS: Library: Performs a variety of circulation activities, which may include: emptying book drops; checking materials in and out; maintaining the appearance and accessibility of stacks; reconciling daily receipts; collecting patron fines; placing items on hold; locating missing items; maintaining patron database; and/or performing other related activities. Assists with a variety of public service needs, including working the service desk and window, handling detailed and sensitive patron interactions, assisting in community outreach and programming efforts, and working toward increasing community understanding of Library services. SUPERVISORY/BUDGET RESPONSIBILITIES: None. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of basic principles and practices in assigned area of responsibility; Skilled in providing customer service to various customers Skilled in performing basic mathematical calculations; Skilled in maintaining records; Skilled in handling multiple tasks simultaneously; Skilled in providing customer service; Skilled in keyboarding; Skilled in operating a variety of modern office equipment; Skilled in operating a computer and related software applications; Skilled in communicating effectively with a variety of individuals. MINIMUM QUALIFICATIONS: High School Diploma or G.E.D. One year of customer service or general office experience. PREFERENCES (if applicable): Bilingual in English and Spanish. WORKING CONDITIONS: Frequent reaching, sitting, standing, walking, talking, seeing, hearing, and manual dexterity. Occasional lifting and carrying up to 10 pounds. Work is typically performed in a standard office environment. Library: Work is typically performed in public library environment; may include outdoor community events. Must be able to stoop, bend, walk and reach and retrieve items from up to 7 ft. with the aid of step stools Sits and stands for extended period of time assisting customers with public access catalog training, retrieving materials and answering desk phones. Must be able to push, pull or lift up to 50 pounds. Local travel may be required on an as needed basis Must be able to work a flexible schedule including evenings and weekends CONDITIONS OF EMPLOYMENT: Must pass pre-employment drug test. Must pass criminal history check. Must pass motor vehicle records check.

Reports to: Principal Status: Nonexempt Term: 207 Days Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Experience: One to three years secretarial experience, preferred Major Responsibilities and Duties: Records, Reports, and Correspondence 1. Prepare written correspondence, forms, schedules, or reports using personal computer. 2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer. 3. Maintain a daily teacher attendance log and records for substitute teachers. 4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines. 5. Maintain school calendar of events. Reception and Phones 6. Schedule meetings and appointments and maintain calendar for principal. 7. Assist students, teachers, and parents as needed. 8. Receive incoming calls, take reliable messages, and route to appropriate staff. Files 9. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication. 10. Update handbooks, policy manuals, and other documents as assigned. All other duties as assigned