Secretary jobs in Riverview, FL - 621 jobs

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are looking Administrative Assistant, Administrative, Property Management, Assistant, Operations, Community Manager

Office Coordinator Company: Recycling Company Shift: Monday & Wednesday - Friday, 7:45 A.M. - 4:00 P.M. Tuesday 7:15 A.M. - 4:00 P.M. Pay Rate: $24-25/hr. Location: Tampa, FL 33619 Top Reasons You Want to Work as an Office Coordinator for This Company: Medical, dental, vision! Annual raises & bonuses Weekends off Team Environment You will not be tied down to a desk all day! Great position for someone who enjoys a combination of administrative tasks and staying physically active throughout the day Office Coordinator Responsibilities: Create and manage SAP work orders; keep records accurate and up to date Dispatch truck drivers; coordinate routes, updates, and ETAs Serve as backup truck scale operator (weigh-in/out tickets; cash handling as needed) Plan, schedule, and set appointments with carriers; confirm dock times File and maintain paperwork (BOLs, scale tickets, work orders, delivery receipts) Support phones/email, vendor & customer communication, and general office tasks What will you need in this Office Coordinator position? Strong organization, multitasking, and communication skills Basic computer proficiency (Outlook/Excel); accurate data entry SAP experience! Willingness to cover truck scale/cashier duties when needed Ability to pass a 7 year criminal background check Ability to pass a 5-panel drug screening

**Our promise to you:** Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better. **All the benefits and perks you need for you and your family:** + Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance + Paid Time Off from Day One + 403-B Retirement Plan + 4 Weeks 100% Paid Parental Leave + Career Development + Whole Person Well-being Resources + Mental Health Resources and Support + Pet Benefits **Schedule:** Full time **Shift:** Day (United States of America) **Address:** 735 S 5TH AVE **City:** WAUCHULA **State:** Florida **Postal Code:** 33873 **Job Description:** + Prepares rooms for new admissions, including setting up personal care items and vital sign equipment. Welcomes new admissions and orients patients to their rooms. + Transfers patients between beds, stretchers, and wheelchairs with assistance from other personnel. + Ensures patient and personal safety by following proper lifting and transporting techniques. Documents personal care, intake and output, vital signs, and weights according to policy. + Collects and labels patient specimens at bedside and sends them to the lab for analysis. Reports changes in patient status to appropriate personnel in prompt manner. + Serves as a liaison between patients, families, staff, and medical personnel. Maintains accurate and up-to-date patient records and unit census. Other duties as assigned. **The expertise and experiences you'll need to succeed:** **QUALIFICATION REQUIREMENTS:** High School Grad or Equiv (Required) Basic Life Support - CPR Cert (BLS) - RQI Resuscitation Quality Improvement, Certified Health Unit Coordinator (CHUC) - Accredited Issuing Body, Certified Nurse Assistant (CNA) - EV Accredited Issuing Body, Certified Patient Care Technician/Assistant (CPCT/A) - EV Accredited Issuing Body, Emergency Medical Tech Cert (EMT) - EV Accredited Issuing Body, NonViolent Crisis Intervention Program - EV Accredited Issuing Body **Pay Range:** $15.58 - $24.92 _This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances._ **Category:** Medical Assistant & Technician Services **Organization:** AdventHealth Wauchula **Schedule:** Full time **Shift:** Day **Req ID:** 150658879

Salary: $19.58 - $35.03 Performs a variety of secretarial and administrative functions in support of the legal staff of a county wide agency. MINIMUM QUALIFICATIONS An associate's degree from an accredited college or university; and two or more years of experience as a secretary in the legal field. Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below. CORE COMPETENCIES • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establish trust throughout the organization and with the public we serve • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals JOB SPECIFIC COMPETENCIES • Knowledge of legal office administrative practices and procedures • Knowledge of legal terminology and court procedures • Knowledge of the operation of word processing and data processing equipment • Working knowledge of English grammar, punctuation and spelling • Ability to work effectively with others • Ability to transcribe dictation • Ability to type 50 words per minute with near 100% accuracy • Ability to use a computer and related software • Ability to handle confidential information • Ability to maintain work related records and prepare reports • Ability to communicate effectively, both orally and in writing • Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney REPRESENTATIVE DUTIES Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. • Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court. • Composes, edits and types correspondence. • Coordinates the distribution of incoming and outgoing mail. • Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases. • Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings. • Acts as liaison with witnesses and prepares subpoenas for depositions and trial. • Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents. • Maintains files and tracks deadlines for discovery and responses to pleadings. • Files complaints and other pleadings with the appropriate court and/or judge. • Maintains activity reports and submits appropriate documentation to specific units. • Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate. • Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system. • Maintains the confidentiality of records and reports pertaining to the work of the division or department. • May be required to be cross trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney. • Performs business related activities and functions regarding legal office administrative practices and procedures. • Performs other related duties as required.

Salary: $19.58 - $35.03 Performs a variety of secretarial and administrative functions in support of the legal staff of a county wide agency. MINIMUM QUALIFICATIONS An associate's degree from an accredited college or university; and two or more years of experience as a secretary in the legal field. Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below. CORE COMPETENCIES * Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service * Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establish trust throughout the organization and with the public we serve * Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations * Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals JOB SPECIFIC COMPETENCIES * Knowledge of legal office administrative practices and procedures * Knowledge of legal terminology and court procedures * Knowledge of the operation of word processing and data processing equipment * Working knowledge of English grammar, punctuation and spelling * Ability to work effectively with others * Ability to transcribe dictation * Ability to type 50 words per minute with near 100% accuracy * Ability to use a computer and related software * Ability to handle confidential information * Ability to maintain work related records and prepare reports * Ability to communicate effectively, both orally and in writing * Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney REPRESENTATIVE DUTIES Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. * Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court. * Composes, edits and types correspondence. * Coordinates the distribution of incoming and outgoing mail. * Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases. * Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings. * Acts as liaison with witnesses and prepares subpoenas for depositions and trial. * Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents. * Maintains files and tracks deadlines for discovery and responses to pleadings. * Files complaints and other pleadings with the appropriate court and/or judge. * Maintains activity reports and submits appropriate documentation to specific units. * Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate. * Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system. * Maintains the confidentiality of records and reports pertaining to the work of the division or department. * May be required to be cross trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney. * Performs business related activities and functions regarding legal office administrative practices and procedures. * Performs other related duties as required.

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

SourcePro Search has a fantastic opportunity for an experienced legal secretary with a well known and prestigious real estate practice in Tampa. The ideal candidate is: professional, polished and has a minimum of 5+ years of secretarial experience in a real estate law practice. This is a high salary role and only experienced candidates will be considered. ****************************

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Full-time Description Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job Description Legal Secretary City of Plant City PAY RATE: $26.81/HR. + DOQ Three (3) years of work experience involving legal secretarial duties required. Under general supervision, incumbent must exercise reasonable initiates and independent judgement in ensuring that timely, efficient, and effective services are provided to departments, selecting work methods, and performing assigned tasks. Work is reviewed through oral and written reports, discussion, and results obtained. The incumbent provides clerical, secretarial, legal support, and administration for the City Attorney. Essential Duties and Responsibilities: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Performs specialized legal, secretarial, clerical, and administrative duties and participates directly in the work of the City Attorney. Composes correspondence, ordinances, resolutions, deeds, easements and other legal instruments under review and direction of the City Attorney. Compiles, organizes, and analyzes information for review. Possesses advanced skills to operate modern office equipment, including computers, copiers, and fax machines. Computer skills include use of Microsoft Word, Microsoft Teams, Microsoft Outlook; typing skills on IBM typewriter. Accesses Florida Courts E-filing Portal for filing and service of pleadings. Works with City Clerk's Office on completion and assembly of City Commission agenda items. Works with various departments and divisions in preparation and tracking of liens, satisfactions, contracts, and real estate acquisition and sale. Creates, organizes, and maintains electronic files; scans and files documents in electronic filing system. Researches in-house electronic documents and physical files; performs outside records research. Opens, prioritizes, and processes all mail. Manages attorney's calendar, walk-in appointments, and telephone calls. Prepares budget, budget account transfers, requisitions, and invoices at the direction of the City Attorney. Attends legal seminars, training classes, and position-oriented meetings on- and off-site when approved by City Attorney. Performs other job duties as assigned. Minimum Qualifications: To perform this job successfully, an individual must be able to carry out each essential duty or responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities; education and/or experience; and certificates or licenses required in order to fill the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Knowledge, Skills, and Abilities: Knowledge of business English, spelling, and punctuation, in order to prepare documents and compose letters. Knowledge of legal terminology, communication principles and practices. Knowledge of office practices and procedures. Demonstrated ability to gain knowledge of the City's policies, procedures, and practices. Ability to access, input, and retrieve information from a computer. Ability to establish and maintain effective working relationships with employees and the public. Ability to communicate effectively using speaking, hearing, and visual skills. Ability to assimilate information from a variety of sources, analyze information, and make or recommend accurate courses of action. Advanced skill in the operation of a PC, keyboard, and typewriter. Relevant knowledge of electronic files, financial software, and agenda software. Relevant knowledge of Florida Courts E-filing Portal. Experience in real estate transactions, including preparation of deeds and easements and reviewing title insurance and surveys. Demonstrated oral and writing skills. Ability to perform duties under critical deadlines. Ability to work independently. Education and Experience: High school graduation or possession of an acceptable equivalent diploma. Three (3) years of work experience involving legal secretarial duties. Prior experience as a paralegal or legal secretary preferred. Type at the minimum rate of 60 words per minute preferred. A combination of education, training, and experience may be substituted at the City Manager's discretion.. Certifications and Licenses: Must possess and maintain a valid Florida driver's license and must be insurable by the City's current insurance provider. National Incident Management system (NIMS) training will be required according to the job duties and responsibilities within one (1) year of employment. IND1

Introduction This position requires the performance of legal support services for attorneys in the Legal Department. Appointed unclassified, non-exempt position. Nature Of Work The primary responsibilities for this position involve the performance of specialized and confidential secretarial assignments for one or more assistant city attorneys engaged in the land use and real estate practice of law. Work is performed under the general supervision and requires initiative, attention to detail, and strict adherence to established policy and procedure. The role requires a high degree of professionalism, discretion, and independent judgment in managing administrative tasks; communication with internal departments and the public; creating documents in the city's OnBase system; assisting with the drafting, editing and review of ordinances, resolutions, contracts, agreements for submission to the City of Tampa City Council for approval. Once documents are approved by City Council, this role is responsible to monitor pending agenda items, track documents for final signatures and upload executed documents to an internal electronic filing system. Examples of Duties Draft, format, and proofread legal documents including resolutions, ordinances, contracts, agreements, memorandums and correspondence for attorney review and filing. Prepare and file documents in OnBase and the Legal Department's electronic filing system. Maintain attorney calendars, including hearings, meetings, and filing deadlines, coordinate scheduling with internal departments and members of the public. Track and manage administrative case files (physical and electronic), including Legal Files database entries, document indexing, and archiving. Assist with hearing/meeting preparation, including organizing agendas, relevant materials, etc. Screen and route incoming calls, emails, and correspondence; respond to inquiries from city departments and the public regarding land use/real estate matters. Prepare agenda items for City Council meetings using OnBase; track motions and prepare post-meeting documentation for execution. Perform other related work as required. Knowledge, Skills & Abilities Knowledge of: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Westlaw, Accela, Municode, Legal Files (City's Document & Case Management System), and OnBase (City's web-based software system). Familiarity with municipal codes, government structure, and public records procedures. Skill in: written and verbal communication Ability to: draft and edit legal documents with precision. Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and maintain accurate records. Work independently, exercise sound judgment, and maintain effective working relationships with attorneys, city officials, and the public. Physical Requirements Mostly sedentary, indoors, requires extended use of computer, and office equipment, typing and viewing a monitor, 10- 20 lbs. of occasional lifting. Minimum Qualifications Graduation from an accredited high school, preferably supplemented by legal secretarial coursework and three (3) years of responsible legal secretarial experience, preferably in land use/real estate or local government law; or an equivalent combination of training and experience. Licenses or Certifications Possession of a valid driver's license required. Licensed notary preferred Comments During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

General Description JOIN OUR TEAM AS A LEGAL SECRETARY III! This is a highly responsible advanced legal secretarial position requiring proficiency in legal secretarial skills, file management, and general secretarial skills for the purposes of preparation and maintenance of litigation files, general correspondence, contracts, and construction agreements. Employees in this class deals with subjects primarily legal in nature and must be familiar with legal terminology. Duties include a wide variety of clerical tasks which require the application of independent judgment and knowledge of laws, regulations, policies and procedures. Duties include the receipt and disposition of office calls, visitors and mail and may include the accurate recording and transcription of dictation. Assignments are made orally and/or in writing and work is reviewed through observation of results obtained, conferences and periodic reports or evaluations. Essential Job Functions Performs experienced paraprofessional litigation and advanced legal secretarial support to the County Attorney's Office. Schedules and coordinates appointments, meetings and conferences, communicating with all levels of personnel and the public. Reviews incoming mail and sets priorities for same or diverts to correct staff person. Drafts and types memos, reports, and other documents as required. Sets up files, files letters, legal pleadings and related materials and assembles information for supervisor's use. Receives and screens caller, gives information on office operations and refers callers to other employees, officials or departments as warranted. Takes and transcribes a variety of correspondence and legal documents, including resolutions, ordinances, legal opinions, contracts, briefs, leases and agreements, and litigation documents. Prepares and processes correspondence, legal papers and documents requiring knowledge of legal format, terminology and procedures. Notifies necessary parties of dates and times of court hearings, depositions, conferences, meetings, and appointments. Compiles and organizes agenda materials and information for County Attorney's use in preparing documents for the BOCC agenda and in providing legal assistance. Controls workflow, managing time and workload independently and in an efficient manner. Researches and composes a variety of materials including letters, memoranda and statistical tables, legal documents, reports and other materials. Prepares legal instruments such as pleadings, ordinances, legal briefs, agreements, legislation, subpoenas, deeds, resolutions and related documents; prepares case files and maintains docket sheets on pending litigation; researches and compiles source date for completion of legal forms and documents; prepares deposition and expert witness report summaries; legal notices, acknowledgements, affidavits, summonses, subpoenas and other basic legal forms and documents from source data; researches legal questions, procures and organizes evidence for litigation, and prepares memorandum on various legal problems when necessary. Must be able to work independently. Must be able to perform multiple tasks throughout the work day. Must be able to work for more than one staff attorney. Must be able to communicate with the general public as well as the media. Interacts on a daily basis with department heads including Commissioners and their support staff (including training of support staff regarding county procedures). Performs related work as assigned or required. Knowledge, Skills and Abilities * Knowledge of administrative and clerical office procedures and systems such as word processing, spreadsheet applications, filing and records management systems, official documents and other office procedures and terminology. * Knowledge of general office practices and procedures as well as an understanding of organizational/political setup and planning. * Knowledge of the structure and content of business English including the meaning and spelling of words, rules of composition, and grammar. * Knowledge of county ordinances, regulations, rules, procedures, functions, personnel and ability to apply this knowledge to complex problems and situations. * Knowledge of local, state and federal court systems, regulations, rules, procedures, functions, personnel and ability to apply this knowledge to complex problems and situations. * Knowledge of legal publications and ability to keep such publications organized and up to date. * Knowledge of legal terminology and the forms and documents used in legal secretarial work. * Knowledge of legal procedures and practices involved in composing, processing and filing a variety of legal documents. * Knowledge of standard legal references and their contents. * Skill in communication with all levels of personnel and the public. * Skill in operating and implementing applicable computer equipment, office machines and software applications including word processing and spreadsheets. * Ability to analyze complex reports, legal documents and communications. * Ability to solve problems independently and/or creatively. * Ability to take shorthand or other means of taking accurate notes to transcribe into clear and concise format for correspondence, reports, documents and other written material. * Ability to work independently and make decisions on a variety of assigned tasks. * Ability to work well under pressure with good organizational skills. * Ability to perform responsible, difficult, sensitive and confidential legal secretarial work involving the use of independent judgment and personal initiative. * Ability to understand the organization and operation of the County Attorney's Office and or outside agencies as necessary to assume assigned responsibilities. * Ability to work independently in the absence of supervision. * Ability to analyze situations carefully and adopt effective courses of action. * Ability to prepare clear and comprehensive reports, recommendations and correspondence, verbally and in writing. * Ability to independently prepare agendas, legal documents, ordinances, resolutions and related complex or confidential correspondence. * Ability to act independently to set up conferences and meetings. * Ability to search for, organize and compile legal data received from staff and other departments. * Ability to prepare and process legal documents. official reports and/or papers as required. * Ability to prepare graphic aids, tables, slides, and other audio/visual devices when necessary. * Ability to deal with diverse elements simultaneously and to deal with frequent interruptions. * Ability to work independently as well as a team player. * Ability to utilize office procedures and systems such as word processing, spreadsheet applications, filing and records management systems, stenography and transcription, legal document form design, and other office procedures and terminology. * Ability to deal with the public in an effective and courteous manner and establish and maintain effective working relationships with supervisors, County officials, employees, court officials, other organizations and the general public. * Ability to perform basic legal research when necessary. Minimum Requirements PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication. EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and three (3) years of experience using modern business equipment and working with Microsoft Office Suite with ability to transcribe/type dictation, prepare memoranda, legal documents, resolutions, ordinances, and other correspondence OR graduation from high school or possession of an acceptable equivalency diploma and five (5) years of experience. LICENSES, CERTIFICATIONS OR REGISTRATIONS: Possession of a valid Florida driver's license. ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act. DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law. EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens. VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants. PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021 Benefits include: * Florida Retirement System (FRS) retirement plan * PTO (Paid Time Off) * Paid holidays * Group insurance * Tuition reimbursement * Deferred compensation * Medical leave pool * Annual medical leave buy-back * Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year. Effective July 1, 2011, FRS members must contribute 3% of their salary as retirement contributions, on a pre-tax basis (the salary is reduced by the amount of the employee contribution before determining the federal income tax deduction). The employer will automatically deduct the employee contributions.

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: * Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. * Assists in training entry-level Office Support Assistants for later advancement. * Prepares supplies for new employees, and collects supplies for departing employees * Maintains the department supply cabinet, as well as the required inventory for the client training manuals. * Assists with lunch distribution for employees and clients. * Complies with all approved procedures, directives and guidelines. * Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: * Excellent communication, interpersonal, and organizational skills. * The ability to handle multiple tasks as well as to define priorities and respond accordingly. * The ability to work in a fast-paced environment. * Basic to intermediate Microsoft Word and Excel knowledge is required. * Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure * SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

Our promise to you: Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family: * Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance * Paid Time Off from Day One * 403-B Retirement Plan * 4 Weeks 100% Paid Parental Leave * Career Development * Whole Person Well-being Resources * Mental Health Resources and Support * Pet Benefits Schedule: Full time Shift: Day (United States of America) Address: 735 S 5TH AVE City: WAUCHULA State: Florida Postal Code: 33873 Job Description: Prepares rooms for new admissions, including setting up personal care items and vital sign equipment. Welcomes new admissions and orients patients to their rooms. Transfers patients between beds, stretchers, and wheelchairs with assistance from other personnel. Ensures patient and personal safety by following proper lifting and transporting techniques. Documents personal care, intake and output, vital signs, and weights according to policy. Collects and labels patient specimens at bedside and sends them to the lab for analysis. Reports changes in patient status to appropriate personnel in prompt manner. Serves as a liaison between patients, families, staff, and medical personnel. Maintains accurate and up-to-date patient records and unit census. Other duties as assigned. The expertise and experiences you'll need to succeed: QUALIFICATION REQUIREMENTS: High School Grad or Equiv (Required) Basic Life Support - CPR Cert (BLS) - RQI Resuscitation Quality Improvement, Certified Health Unit Coordinator (CHUC) - Accredited Issuing Body, Certified Nurse Assistant (CNA) - EV Accredited Issuing Body, Certified Patient Care Technician/Assistant (CPCT/A) - EV Accredited Issuing Body, Emergency Medical Tech Cert (EMT) - EV Accredited Issuing Body, NonViolent Crisis Intervention Program - EV Accredited Issuing Body Pay Range: $15.58 - $24.92 This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Salary: $19.58 - $35.03 Performs a variety of secretarial and administrative functions in support of the legal staff of a county wide agency. MINIMUM QUALIFICATIONS An associate's degree from an accredited college or university; and two or more years of experience as a secretary in the legal field. Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below. CORE COMPETENCIES • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establish trust throughout the organization and with the public we serve • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals JOB SPECIFIC COMPETENCIES • Knowledge of legal office administrative practices and procedures • Knowledge of legal terminology and court procedures • Knowledge of the operation of word processing and data processing equipment • Working knowledge of English grammar, punctuation and spelling • Ability to work effectively with others • Ability to transcribe dictation • Ability to type 50 words per minute with near 100% accuracy • Ability to use a computer and related software • Ability to handle confidential information • Ability to maintain work related records and prepare reports • Ability to communicate effectively, both orally and in writing • Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney REPRESENTATIVE DUTIES Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. • Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court. • Composes, edits and types correspondence. • Coordinates the distribution of incoming and outgoing mail. • Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases. • Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings. • Acts as liaison with witnesses and prepares subpoenas for depositions and trial. • Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents. • Maintains files and tracks deadlines for discovery and responses to pleadings. • Files complaints and other pleadings with the appropriate court and/or judge. • Maintains activity reports and submits appropriate documentation to specific units. • Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate. • Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system. • Maintains the confidentiality of records and reports pertaining to the work of the division or department. • May be required to be cross trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney. • Performs business related activities and functions regarding legal office administrative practices and procedures. • Performs other related duties as required.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law