Secretary jobs in Rowlett, TX - 988 jobs

Administrative Engagement Coordinator Schedule: Monday-Friday, 9:00 AM-5:00 PM Work Environment: In-office Employment Type: Full-time, salaried The Administrative Engagement Coordinator provides administrative and coordination support while managing engagement initiatives, milestone recognition, and events that enhance the overall experience for healthcare providers. This role requires strong organizational skills, attention to detail, and a relationship-oriented approach. This position supports a growing organization within the healthcare services industry that values collaboration, professionalism, and initiative. The environment is fast-paced yet supportive, offering meaningful work and opportunities to learn, contribute, and grow over time. This role is well-suited for an outgoing, personable professional who enjoys building relationships and collaborating with others. Key Responsibilities Coordinate engagement initiatives and milestone recognition, including birthdays, anniversaries, and other life events Manage handwritten birthday cards, mailings, and personalized outreach Coordinate and deliver gifts to local Dallas healthcare providers when applicable Track engagement timelines and ensure timely execution of initiatives Assist with planning and execution of engagement events, activations, and group lunches Source vendors, obtain pricing, manage orders, and coordinate logistics Provide administrative support related to engagement activities, including documentation and tracking Maintain accurate records related to milestones, gifting, and events Collaborate with internal teams to support conferences, recruiting events, and internal initiatives Assist with internal communications such as newsletters, announcements, and engagement updates Support onboarding-related engagement activities for new healthcare providers Identify opportunities to improve engagement processes and recommend enhancements Ensure a consistent and professional experience across all engagement touchpoints Qualifications Strong organizational and time management skills High attention to detail and follow-through Strong interpersonal and communication skills Ability to manage multiple priorities in a fast-paced environment Proactive, dependable, and adaptable Healthcare industry experience is a plus, but not required Work Schedule & Travel This is an in-office role based in Addison, TX. Some flexibility may be required during peak engagement periods, including occasional evenings or weekends for events. Light travel may be required up to 1-2 times per month, primarily during conference season.

in Plano TX /// An international company located near Plano, TX is seeking a motivated and detail-oriented Administrative Coordinator with strong skills with strong Excel macro and VBA skills to support business operations and management. This role is ideal for someone who thrives in a fast-paced, multicultural environment and values professionalism, accuracy, and collaboration. Experience with Japanese language and business culture is a strong plus. Main Responsibilities Provide comprehensive administrative support to the business operations team and management. Coordinate daily office and business operations to ensure efficiency and compliance with company policies, including scheduling meetings, arranging business travel, processing invoices, and ordering office supplies. Manage inventory, shipments, and deliveries related to business operations. Maintain and update accurate administrative records and data in a timely manner. Create, maintain, and improve Excel macros/VBA tools to streamline recurring tasks, reporting, and data processing. Analyze and manage data using Excel and PowerPoint, and prepare timely reports/materials for internal teams and management. Support and organize internal team events, meetings, and company functions. Serve as the initial point of contact for administrative and operational inquiries. Ensure effective internal communication and coordination across functional teams. Support the submission of administrative documents to internal departments and external organizations. Perform other administrative duties as assigned. This position may require intermittent sitting, standing, walking, and lifting up to 25 pounds, as well as the use of close and distance vision and hearing. Qualifications Bachelor's degree required. 1+ years of experience in administrative support, customer service, or HR-related roles. Prior experience as an Administrative Assistant in a corporate environment is required. Proficiency in Microsoft Office Suite, especially Excel and PowerPoint. Experience with advanced Excel functions or VBA (e.g., macros or automation) is a strong plus. Business-level Japanese language skills and familiarity with Japanese business culture are a strong plus. Strong interpersonal skills with a customer-service mindset. Ability to manage multiple priorities and adapt in a dynamic work environment. Excellent written and verbal communication skills. High level of professionalism, confidentiality, and discretion. Strong organizational, analytical, and time-management skills. Collaborative, proactive, and resourceful team player. Familiarity with HR processes and company-wide policies is a plus. Friendly demeanor with a positive, team-oriented attitude. Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

Administrative Assistant Schedule: Full-time, on-site We are looking for a Customer Service Rock Star to join our team as an Administrative Assistant. If you are seeking a fast-paced, fun, and family-oriented environment with amazing colleagues, this is the job for you! Our company, Flight Crew International, hires pilots, flight attendants and other aviation professionals for the world's major aircraft operators and Fortune 500 companies and the growth of our organization has created a unique opportunity for the right individual. The ideal candidate will be a role up your sleeve type of individual who will work hard, enjoys helping and talking to people, is professional and reliable. Role Overview The Administrative Assistant will provide administrative support to leadership and the team to ensure daily operations are efficient. They will also help organize and track projects, tasks, and office initiatives. We are looking for someone who is: Fun, Outgoing and Up-beat Personality A leader and has an Entrepreneurial Spirit Competitive, Aggressive and Willing to go the Extra Mile Natural Problem-Solver Hard-Working, Energetic, and a Go-Getter Excellent Communication Skills Excellent Attention to Detail and Organization Skills Very Comfortable Calling and Meeting Candidates Respectful and Professional to Clients and Colleagues Has the ability to Have Fun at work while Achieving Goals Previous pilot recruitment, aviation, and/or customer service experience Position Details: Work in a team, side-by-side with your colleagues, sharing information and helping each other to ensure new hires are getting placed on time Stay incredibly organized Work fast and be accountable Manage schedules, meetings, travel, and office operations for leadership. Track action items and maintain professional communications. Support CRM/ATS updates, workflows, and operational initiatives. Assist with marketing, technology, and system tasks. Coordinate onboarding, training, and team projects. Skills: You have to be able to write and speak clearly and professionally You must multi-task and prioritize and be efficient You have to be meticulous You have to document, track, and monitor candidates incredibly closely You cannot be lazy in regards to work load or details You have to be organized You have to be able to have fun, laugh and have a good time 😊 Why Join Us Be part of a growing aviation company with new and exciting business lines. Work with leadership and cross-functional teams. Opportunity to grow your skills in operations, coordination, and project support. Collaborative, energetic, and supportive team environment.

P10 is looking to hire a Part-time Receptionist at our Uptown Dallas office. As the Part-time Receptionist at P10, this individual will play a pivotal role in creating a positive and efficient office atmosphere. They will be the first point of contact for clients, investors, and team members, ensuring a seamless experience. The ideal candidate will be a solutions-oriented self-starter who has exceptional interpersonal skills, a keen attention to detail, and the ability to uphold the highest standards of professionalism. Work Schedule: Part-time position (24 hours/week) Monday-Thursday, 9AM-3PM Primary Responsibilities: Welcome and greet visitors with professionalism and courtesy. Answer and direct incoming phone calls, taking messages when necessary. Maintain a polished and organized reception area. Ensure a high level of hospitality for clients and guests. Serve as a liaison between clients, investors, and internal staff. Handle inquiries with discretion and direct calls to the appropriate parties. Manage incoming and outgoing mail and packages. Provide administrative support to team members as needed. Assist with catering and technology needs in conference rooms. Coordinate conference room reservations and logistics. Ensure the office space reflects the professionalism and high standards of the firm. Monitor, order and replenish snacks and beverages. Ensure the kitchen area is clean and organized. Coordinate with building management for office maintenance. Periodically inspects printers to ensure good operating condition. Perform any special projects, additional duties and tasks as assigned. Qualifications High School Diploma or equivalent. 2 or more years of proven experience as a receptionist or in an administrative role, preferably at a professional services firm. Team player with proven ability to interact with employees and business partners at all levels. Impeccable professional appearance and demeanor. Strong organizational and multitasking abilities. Excellent verbal, written and interpersonal communication skills. Proficiency in Microsoft Office Word and Outlook and the ability to learn and utilize a variety of applications and systems. P10 is an Equal Opportunity Employer and is committed to providing employees and applicants with an environment free of discrimination and harassment. All employment decisions at P10 are based on business needs, job requirements, and individual qualifications. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, gender identity, sexual orientation, national origin, family or parental status, veteran or disability status, or any other status protected by the laws or regulations in the locations where we operate. Americans with Disabilities Act (ADA) P10 will provide reasonable accommodations during the application process upon request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact us at ************** or *******************.

Job Summary & Responsibilities: • Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary • Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner. • Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls • Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. • Comfortable with providing remote support to executives and team members across differing cities. • Extreme attention to detail and organizational skills, with ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. • Familiar with expense platforms such as SAP Concur • Supportive team player with a positive attitude. Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Career Services Coordinator - Real Estate Office (FT or PT, In-Office Only) Plano, TX A busy, fast-paced real estate brokerage is seeking a polished, friendly, task-oriented professional to join our team. This is an in-office position (remote work is not available) supporting our agents, our leadership team, and our growth initiatives. We offer either Full-Time or Part-Time schedule: Full Time: Weekdays Part Time: Monday-Friday, either 10:00am-2:00pm or 10:00am-4:00pm We are looking for a positive, upbeat professional with exceptional communication skills - both written and verbal - who can thrive in a fun but high-performance environment. Real estate experience and TREC license is required. Primary Responsibilities Recruiting & Retention Identify and Recruit new and experienced agents to the brokerage Support agent onboarding and orientation Assist with retention initiatives and ongoing agent engagement Agent & Office Support Serve as a point of contact for agent questions Provide reception and general administrative support Assist with class/event setup and coordination Support the Broker as needed Operational Excellence Maintain high standards of organization, accountability, communication, and follow-through Ensure a professional, productive, and high-functioning office environment Manage documents, scheduling, and various operational workflows Qualifications Real estate experience required; TREC license required Strong written and verbal communication skills Highly organized, detail-driven, proactive self-starter Strong proficiency in Microsoft Office and general tech tools Professional, polished, and team-oriented demeanor Compensation Hourly pay Recruiting bonuses available What Our Agents Benefit From Choice of 100% commission OR Split commission plans National network of 26,000+ agents Agent website & CRM included Training, training & more training - live in office, live webinar, and recorded sessions Accessible, in-office Broker Full-service, transaction-fee brokerage model Free training + CE classes Mentorship program for new licensees Free marketing tools and marketing platform

I. Receptionist A. Greets and directs clients to appropriate individuals or meeting rooms B. Answers all incoming phone calls, operate the company switchboard, and fields calls to the appropriate person C. Transcribes after-hours voicemails and sends messages to appropriate party D. Manages incoming meetings and organizes catering as needed E. General housekeeping of the reception area F. Review, sort and distribute all incoming and/or outgoing mail; prepare outgoing mail and deliver to the Post Office/UPS/FedEx II. Office Coordination/Operations A. Restocking/cleaning kitchen throughout the day and at the end of day B. Restocking/cleaning conference rooms after each meeting C. General housekeeping of the entire office D. Order daily lunch for Partners E. Handle any maintenance or repairs with building management F. Liaison between IT and employees to ensure issues are resolved in a timely manner G. Maintain organization of file, supply, and storage areas III. HR Support A. Set up desks for incoming employees, including ordering computers, monitors, phones, and other supplies B. Manage and maintain a filing system for Partners and COO IV. Purchasing A. Ordering business cards B. Office and Kitchen Supplies - keeping stock and ordering inventory C. Miscellaneous orders for Partners V. Executive Assistant Back Up A. Constant communication with the Executive Assistant B. Provide backup support to the Executive Assistant for travel arrangements, including reservations, ground transportation, and itineraries, and provide updates as needed C. Assist Executive Assistant(s) as needed Qualifications & Requirements: Education: · High school diploma Experience: · 2-4 years' experience as a receptionist or admin assistant with heavy phone usage Skills: · A high degree of professionalism on the phone and in person · Exceptional organization skills and attention to detail · Ability to complete tasks and projects with little oversight · Self-motivated · Strong ability to multi-task · Able to use a switchboard · Proficient in Excel, Word · Optional experience: CoStar, LoopNet, Monday.com

Required Skills & Experience -1+ years of experience in the administrative assistant field -Strong attention to detail -Ability to multi-task -Familiar using Microsoft office (PowerPoint, excel, word, MS projects, etc.) -GED Nice to Have Skills & Experience -Experience using an ERP system (Baan, 5c, SAP, Salesforce, etc.) Job Description A gas turbine company in Mabank, Texas is looking for an Administrative Assistant to join their team. This person will be responsible for supporting a number of project managers on the team. The key responsibilities include: Project Manager Support (60%): -Collaborate closely with project managers to facilitate successful in-person client meetings. -Client Luncheons: Take charge of planning, ordering, delivery, and post-meeting cleanup for client lunches. -Meeting Logistics: Coordinate meeting rooms, ensuring a seamless experience for both internal and external stakeholders. -Safety Communication: Assist by sending safety videos to our valued customers. -Swag Management: Maintain an inventory of company swag items, spreading our brand presence. Project Coordination (40%): -Document Management: Scan and organize both new and historical documents. -Filing: Keep project folders meticulously organized. -ERP System: Create and manage new projects within our company's ERP system.

Pay Range: $23.00- $25.00/hourly Duration: 6 months plus extensions Daily work hours: 8.00 am to 5.00 pm (Client is in a hybrid work framework, administrative support will be necessary on-site minimum 3 days/week to support the organization.) Parking Costs: Must be willing/able to cover all parking costs (there are lots and garages that offer discounted monthly rates). Client does not pay for parking. Summary: This position provides administrative support to various groups within Transmission Services and interacts with all levels of management, employees and external parties. Key Roles and Responsibilities: Other duties may be assigned. Directly or through others, the candidate: Provides secretarial and administrative support for multiple managers, and their staff Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned Generates correspondence such as letters and memos with general direction Gathers, compiles and summarizes information for various special projects and conducts special studies as required Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time Coordinates travel arrangements, orders and stocks office supplies for several groups Provides assistance to other administrative assistants within the organization and the executive offices when requested Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately Coordinates and organizes meetings and other department activities Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees Participates in various special projects assigned by the manager Education, Experience, and Skill Requirements: High School diploma or GED 3 plus years secretarial or administrative support experience Ability to communicate directly, specifically, and constructively, both verbally and in writing Knowledge of company operations, policies, and procedures a plus Knowledge in Microsoft Word, Excel, PowerPoint, Access and Outlook Measures of Success: Requires minimal supervision Strives for accuracy Proactive team player Note: Pay Rate: $25.00/hourly Duration: 6 months plus extensions Location: 777 Main Street, Fort Worth (downtown) Daily work hours: 8.00 am to 5.00 pm (Client is in a hybrid work framework, administrative support will be necessary on-site minimum 3 days/week to support the organization.) Parking Costs: Must be willing/able to cover all parking costs (there are lots and garages that offer discounted monthly rates). Client does not pay for parking. Pay Range: $23.00 - $25.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work.

The Willis Law Group PLLC. has an immediate opening for a Civil Litigation Corporate Defense Legal Secretary with 3 plus years of Litigation experience to join our elite team in Bedford, TX. Candidates must have 3 plus years of litigation experience with high accuracy, attention to detail, and the ability to work under tight deadlines and assist multiple attorneys. This opportunity is 100% onsite. Legal Secretary Responsibilities: Prepare legal documents including correspondence, discovery, pleadings, etc. Calendar reminders. Schedule deadlines for pre-suits, pleadings, and discovery and pre-trial/trial matters. Schedule client meetings, depositions, mediations, and court appearances, as well as obtain case information and follow up on attorney correspondence and filings. Transcribe dictation and review attorney-generated correspondence and documents, ensuring adherence to court-mandated guidelines. Handle non-billable tasks for assigned attorneys, including preparing and updating active file lists. Facilitate a consistent approach to file management and client representation. Knowledge of court rules and procedures and be able to prioritize tasks accordingly. Experience with e-filing documents with the court and knowledge of local, state, and federal deadlines. Federal and State experience. Supporting up to 3 attorneys. Legal Secretary Qualifications: High School Diploma/GED or higher education. Insurance Defense experience. Strong knowledge of MS Word. An intermediate knowledge of Excel. Accuracy and attention to detail. Multitasking capabilities. Verbal and written communication skills. Organizational and time management skills. High level of discretion and confidentiality required. Ability to adapt to a fast-paced environment and work well with team members. Knowledge of Caret Legal software is a huge plus. Benefits: Medical, Dental, Vision, STD, LTD Life Insurance, 401K Retirement Plan Paid Time Off - accrued. Competitive Salary Come and join a supportive, team-centered firm where success and growth are cultivated and celebrated! The Willis Law Group is an equal-opportunity employer. ************************* Apply Today!

IS FOR THE 2025-2026 SCHOOL YEAR Compensation package for administrative assistants starts at $30,000 Primary Purpose: To assist the Executive Director in the daily functions of their department, so that they can devote maximum attention to the operation of their department. Qualifications: Education/Certification/Experience: High School Diploma or GED required Bilingual (English/Spanish) preferred Special Knowledge/Skills: 2+ years of experience as an office manager, administrative assistant or secretary preferred • Knowledge of secretarial practices, office machines, and record keeping. • Willingness to perform simple and routine tasks. • Ability to interpret, apply, and explain instructions given orally and in writing. • Ability to plan and organize work effectively. • Ability to keep information confidential and maintain an ethical attitude. • Ability to apply basic grammatical rules. • Ability to work under pressure and meet short deadlines. • Ability to set priorities. • Ability to learn and apply procedures. • Ability to work flexible hours or shifts. • Ability to recognize and report hazards and apply safe work methods. • Possess physical and mental stamina commensurate with the responsibilities of the position. Major Responsibilities and Duties: •Processes all incoming and outgoing mail.•Assesses need, orders and maintains supplies, materials, and equipment needed.•Performs any bookkeeping tasks associated with the specific position.•Maintains regular filing systems and searches files for specific information.•Prepares correspondence and reports as instructed.•Maintains a schedule of appointments, makes arrangements for conferences and schedules interviews.•Greets visitors and ascertains nature of business.•Utilizes office technology and automation to complete tasks and operates office machines such as word processor, calculator, etc.•Makes necessary arrangements for meetings including date, location, and time; contacting those who need to attend; and sees that all materials are prepared on matters to be discussed.•Accepts responsibilities for making office reports and supervising the office operations.•Makes routine decisions in accordance with established policies and procedures.•Makes travel arrangements for respective Executive Director.•Maintains financial records, prepares necessary purchase orders, professional leave forms, and travel reimbursements.•Interacts and answers questions professionally and appropriately with the public and district staff in person and on the telephone.

Be a part of team that is growing. This bank is looking for a Commercial Lending Assistant for a their Collin County team. Candidates with a Commercial Lending Assistant OR SBA loan processor with customer service skills, please apply. You will report to the Market President and support the Lenders and Credit Analysts. You will push the loan through the lending process, by speaking with the internal team and 3rd party vendors. Closing will be handled by another group. QUALIFICATIONS: 2 or more years working as a Commercial Loan Processor or Lending Assistant Ability to multitask, be a self-starter and prioritize Excellent oral and written communication skills needed Have the ability to work with a remote team Babich Associates is the oldest placement service in Texas. We pride ourselves in providing only the highest service and standards to our customers. Please send a resume in .pdf or MS Word document format to ***************** For more information call Sharon Leposki, Banking Placement Manager, at Babich & Associates ************ or send a resume to ***************** Thank you for your prompt reply and I look forward to working with you. Please contact Sharon Leposki Babich & Associates Texas' Oldest Placement and Recruitment Firm 6030 E. Mockingbird, Dallas, TX 75206 Direct: ************ ***************** | *********************

Need a dependable individual to help with Data Entry for contracting company: LOCAL RESIDENCY REQUIRED.. This is NOT a remote position, you must be able to come in to our office. Must have basic computer skills Familiar with Microsoft Office Be Very organized -- detail-oriented Bilingual is helpful Dispatch experience is a plus for this position. This is a part time position that will average about 30 hrs per week.. $16.00 per hour. Must have a clean criminal record.. no felonies in the past 10 years no misdemeanors in the past 5 years. If interested, send us your resume so that we can set up an interview... Principals only. Recruiters, please don't contact this job poster. do NOT contact us with unsolicited services or offers

Book Keeping/Data Entry THE JOB: *Recurring monthly bookkeeping. *General Accounting & Data Entry. *Bank reconciliations. *Credit card account reconciliations. REQUIREMENTS: Excel. Good math ability Good organizational skills Good communication skills Pie Five-Fuzzy's-Dickey's is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to Pie Five Corporate.

Secretarial and Clerical/Secretary - Facility Services Additional Information: Show/Hide Job Title: Secretary - Facility Services Work/Hour Status: Non-Exempt Reports to: Director of Facility Services Pay Grade: AS 5 - 226 Days Dept./School: Facility Services Date Revised: October 28, 2025 PRIMARY PURPOSE: Facilitate the efficient operation of the Facilities Services offices and provide clerical services to the Facilities Services Division. QUALIFICATIONS: Education/Certification High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective communication, organization, and interpersonal skills Knowledge of basic accounting principles Basic math skills Basic knowledge of Microsoft Word/Excel/Adobe Preferred Experience: Three years of successful secretarial or clerical experience, preferably in a related field MAJOR RESPONSIBILITIES AND DUTIES: Records and Reports * Demonstrate acceptable work habits including teamwork, initiative and dependability. * Report to work on time each day. * Perform routine work activities in the Plant Operations/Maintenance office. * Maintain supplies * Prepare correspondence, forms, reports, purchase orders, etc. for the assigned administrator. * Compile, prepare, and submit various reports for the offices. * Receive incoming calls, take reliable messages, and route to appropriate staff. * Receive, sort, and distribute mail and other documents to staff members. * Maintain office files. * Maintain confidentiality of information. * Perform routine bookkeeping tasks, including simple arithmetic and operation of the office. * Participate in service training programs. * Keep informed and comply with all state and district policies and regulations concerning primary job functions. * Prompt and regular attendance. * Perform any other duties and/or tasks that may be assigned on an as needed basis. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Computer, printer, typewriter, copier, calculator, multi-line telephone, postage machine, maintenance work order system, and fax; occasional driving of a vehicle. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; numerous phone calls; frequent interruptions; frequent deadlines; temperature extremes. Mental Demands: Ability to read; verbally communicate effectively with radio and telecommunications; ability to operate a computer The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice. Approved by: Bobby Shaw Date: October 28, 2025 Reviewed by: Jerry Martinez Date: October 28, 2025

A global law firm is seeking a Legal Secretary for their Dallas, Texas office. From high-profile transactions to regulatory issues and complex litigation, our lawyers harness their knowledge across multiple legal disciplines to provide a holistic perspective for sophisticated matters. This firm prides itself on offering lawyers and professional staff, countless opportunities to apply their talents toward important, challenging projects on a global stage. Their office culture attracts people with diverse skills and backgrounds who are dedicated to teamwork, collaboration, and superior client service. Summary: Provides lawyers and other legal personnel with executive-level administrative and secretarial assistance and support; ability to proactively manage all aspects of high-level professionals in a fast-paced environment; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with top level management, supervisors, co-workers, and clients by performing the following: Duties and Responsibilities: Manages U.S. & Foreign travel arrangements by securing and finalizing air, hotel, rail and car reservations and ensuring accuracy in scheduling all aspects of travel. Prepares and tracks travel expense reports and other business related expenses using the electronic Accounting system and prepares detailed itineraries. Manages and tracks reimbursements of other firm and client related expenses, such as entertainment, recruiting, etc. using the electronic Accounting system. Maintains electronic calendar of meetings and appointments, and proactively advises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using the electronic room scheduler. Reads, responds and highlights emails of importance and keeps lawyers apprised of pressing matters. Develops and maintains email filing system and ensures proper archiving of same. Monitors spam folder for work related emails. Inputs and maintains contacts in Outlook for assigned lawyers, pursuant to lawyer's preference. Maintains list of principal contacts or working group lists for each client and matter. Receives, screens and transmits telephone calls to lawyers and takes messages as necessary, with recognition of and attention to the particular needs of clients. Schedules conference calls for lawyers and effectively manages conflicting appointments. Conveys all necessary information needed for conference calls. Creates, maintains and updates all client litigation files on a daily basis in accordance with standards set by the Records Management Center using the electronic Records Management database and maintains other files as needed. Must have thorough knowledge of indexing litigation files. Maintains current files for all correspondence. Facilitates work with the Accounting Department to coordinate and manage tracking of client bills, analyze billing data, and respond to client inquiries/requests. Processes, tracks and apprises status of new business forms, new client/matter reports and conflict of interest checks. Drafts, inputs and tracks daily time entries for lawyers in electronic Time Billing System, and proofreads and edits time entries for accuracy. Proofreads and revise all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy of copy, grammar, punctuation and syntax, and drafts correspondence. Coordinates and quality checks work performed by Support Services for prompt production and delivery of documents. Manage lawyers' CLEs to ensure hours are accurate and reported appropriately Performs other job-related duties such as compiling notebooks and exhibits, and preparing documents in connection with bar association activities. Also performs other administrative tasks as needed. Qualifications: Education and/or Experience: Required: High school diploma or general education degree (GED); three or more years of related work experience and/or training; or equivalent combination of education and experience. Thorough working knowledge of Microsoft Word, legal terminology and formats (legal documents). Preferred: Law Firm Experience Bachelor's degree Ability to type 50-60 wpm

Central Support - Paraprofessional/Secretary II Attachment(s): * Secretary II - Special Student Services.2025.pdf

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, has an immediate opening for a Legal Secretary in our Dallas, TX office. This is a full-time position supporting attorneys in a civil defense litigation practice, ideal for a detail-oriented legal professional who thrives in a fast-paced environment. As the largest minority and woman-owned law firm in the U.S., QPWB offers a collaborative culture, competitive compensation, and opportunities for professional growth. About the Role The Legal Secretary will play a key role in supporting attorneys through document preparation, court filings, scheduling, and case file management. The ideal candidate will be experienced in both Texas state and federal court procedures. Key Responsibilities Draft and prepare legal documents and correspondence, including pleadings, motions, discovery, subpoenas, and contracts under attorney direction Transcribe dictation with accuracy and speed Maintain and organize case files, including electronic and physical file systems Monitor deadlines and maintain attorney calendars for trial, discovery, and other key events Coordinate hearings, depositions, and trial settings Track and manage subpoena responses and discovery requests Perform e-filing in Texas state and federal courts, including PACER Provide general administrative and litigation support as needed Qualifications Minimum 3+ years of experience as a Legal Secretary in civil litigation defense Proficiency in Texas state and federal court filing procedures, including e-filing Strong knowledge of civil litigation processes and terminology Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Ability to transcribe legal dictation and proofread documents accurately Strong organizational, communication, and critical thinking skills Ability to work independently and prioritize tasks in a deadline-driven setting High School Diploma or equivalent required Physical Demands This role involves extended periods of sitting and computer use, with occasional standing, walking, and lifting (up to 20 lbs.). Working Conditions The position is based in an indoor office environment with variable noise levels and occasional interruptions. What We Offer Competitive hourly wage commensurate with experience Comprehensive benefits package, including: Medical, dental, and vision insurance Employer-paid life and short-term disability insurance 401(k) plan with generous employer match Paid vacation, holidays, and additional time off Supportive team environment with opportunities for growth and advancement Apply Now This is a great opportunity to join a respected legal team in Dallas. If you are a skilled Legal Assistant with a strong background in litigation and a commitment to excellence, we encourage you to apply. Submit your resume for immediate consideration. QPWB is an Equal Opportunity Employer. #LI-AR1

LHH Recruitment Solutions is currently working with a company looking for a Receptionist in the Mansfield TX area. If you have the qualifications listed below and are interested in this opportunity- apply with us today! Key Responsibilities: Manage office supply inventory and place orders as needed Keep snack areas stocked and organized Answer incoming calls on the main line, transfer to appropriate team members Perform general administrative duties to support office operations Represent the company with professionalism and warmth as the first point of contact for visitors and callers Qualifications: Previous administrative or front desk experience preferred Strong communication and organizational skills Ability to multitask and prioritize effectively Friendly, approachable demeanor with a customer-service mindset Job Details: Schedule: Onsite, Monday to Friday, 8 AM to 5 PM. Employment Type: 3+ week contract assignment Pay: $20-23/hr. Location: Mansfield, TX 76063 If you meet the qualifications above and interested in this opportunity. Please apply today! Pay Details: $20.00 to $23.00 per hour Search managed by: Alexis Shillow Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.