Secretary jobs in Saint Louis, MO - 408 jobs

Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction. Role Description This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email. Qualifications Experience in a small company office Familiarity with maintaining documentation for order/contract compliance Strong phone & email etiquette with professional communication skills Experience in a discrete manufacturing environment Exceptional organizational and multitasking abilities Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems Strong time management and attention-to-detail skills Ability to work collaboratively in a team environment High school diploma or equivalent; additional relevant certifications are a plus

Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service. About the Role We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment. You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient. Key Responsibilities Executive & Administrative Support Manage calendar scheduling, meetings, and reminders Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings Draft professional emails and customer communications as needed Maintain organized digital files, contacts, and documentation Account Management Support (Coordination) Assist with tracking customer accounts, requests, renewals, and key dates Maintain and update CRM/account records (e.g., contacts, activity notes, next steps) Coordinate handoffs and follow-ups between the executive and internal teams Track action items to ensure commitments are documented and completed on time Pre-Sales & Customer Support Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up Help gather requirements and compile materials for proposals, quotes, and presentations Coordinate demos, discovery calls, and pre-sales documentation Track open opportunities, next steps, and status updates to keep the pipeline moving Qualifications Strong written and verbal communication skills with a professional customer-facing tone High attention to detail and ability to manage multiple priorities Comfort working with confidential information and supporting senior leadership Tech-savvy and able to learn new systems quickly Benefits: Dental insurance Health insurance Paid time off Retirement plan Schedule: Monday to Friday Employment Type Full-time

NISA Investment Advisors, LLC (NISA) offers customized investment solutions for tax-exempt and taxable institutional clients. NISA manages over $298 billion in fixed-income and equity securities and over $172 billion in derivative notional value. We seek bright, motivated individuals who can contribute to our growing team of professionals. Candidates with a high degree of independent thinking, strong analytical and quantitative skills, and team-playing abilities are encouraged to apply. Responsibilities The Office Assistant will be a member of the Administration group that is responsible for day-to-day office functions in NISA's state-of- the art facility. With 400+ employees, NISA's office is designed to support collaboration and innovation with amenities such as an onsite cafeteria, an open floor plan that maximizes knowledge-share and training spaces that facilitate NISA's grow-from-within approach. Key responsibilities include: Provide reception area coverage and help with visitor management (including clients, vendors, candidates and other guests) Answer and direct incoming phone calls Assist with daily mail and deliveries Track and manage office supply inventory Help with presentation printing and binding Maintain and monitor office and conference room environments Other responsibilities as assigned Qualifications Associate's degree preferred; equivalent professional experience may be considered in lieu of a formal degree 2-5 years related experience strongly preferred Intermediate knowledge of MS Excel, Word, Outlook required Willingness to learn and support Video Teleconferencing meetings such as WebEx, Microsoft Teams, Zoom, etc. Must be detail-oriented and highly organized Excellent communication skills required Able to work cohesively in a team-oriented environment and be able to foster good working relationships NISA's culture encourages collaboration and innovation. We seek self-motivated, intellectually curious individuals willing to push themselves and others in an environment that celebrates fresh thinking. We equip employees with the resources needed to excel and we encourage personal development. NISA is dedicated to internally cultivating and rewarding talent. Employees at NISA are provided with a wide range of benefits, including health, dental, vision and life insurance options, paid time off, a competitive retirement plan, onsite cafeteria, fitness center, a health and wellness program and an educational assistance program. NISA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************ The details of the position are: Job ID: ESRXJP00031738. Title: Data Entry. Location: 4600 N. Hanley, St. Louis, MO - 63121. Contract Duration: 3 Months Contract(Open for Extension) Work Schedule: 8 hours M-F with a varied schedule between the hours of 6:30am-5pm. Job Description: Input information from a variety of sources into a computer database. May take customer orders and enter them into a pre-established tracking system. Verify recorded information to ensure accuracy and completeness of data. Identify and correct errors. Update files and records. Assemble, batch, and distribute data. For Support Specialist roles ONLY: • Previous clinical data entry preferred Specific Job Duties: • Imaging and indexing of paper DCT's received via mail • Answer questions on DCT entry process and the query resolution process on an ongoing basis For Clinical Safety Data Associate Roles ONLY: Safety Data Associate Brief Description: Performs data entry functions and other data functions for the Safety Department Requirements: • Fluent in English; additional languages a plus, but not required • Strong computer skills • Scientific knowledge preferred, but not mandatory • Clinical Research experience preferred, but not mandatory Specific Job Duties: • Support the Safety Managers/Safety Scientists • Interact with the Safety Managers/Safety Scientists to discuss ongoing projects • Be aware of and maintain the workflow and timelines for each project • Enter data into safety database with accuracy • Ensure filing of all documents and organize all filing systems • Interact with staff, clients or partners to ensure case information is adequate and accurate • Perform quality control on entered cases to ensure cases meet highest standards • Participate in and contribute to team meetings • Other duties assigned by management • Maintain accurate and complete documentation and system records of all inquiries to continuously improve the customer service experience and mitigate potential legal issues. Report to the proper group any allergy, adverse events, or duplicate therapy warnings that appear • Accurately enter eligibility paperwork, prescriptions, refills, and/or other information into system. Maintain accurate and complete documentation of all applications, mailers, orders, enrollment forms and new patients. Process order rejections and follow-up activities. • Efficiently perform specialized functions for each program with a high level of accuracy • Enter and interpret program materials to determine enrollment criteria; explain to the caller or other employees the necessary requirements to be on the program. Qualifications Data entry experience Additional Information Thanks & Regards, Mahesh Kumar | Team Recruitment | Mindlance, Inc. | W: ************ ****************************

Chestnut Health Systems is hiring a Housing Administration Specialist to play a vital role in maintaining the operational efficiency of our housing programs. With a focus on accuracy and responsiveness, this position involves overseeing data entry, paperwork completion, and ensuring compliance with housing funder requirements. As a Housing Administration Specialist, you'll be instrumental in resolving tenant issues, conducting property inspections, and providing essential case management and community support services. This full-time position will work Monday through Friday from 10:00am to 6:30pm and is based at our Fairview Heights, IL location. Responsibilities Your responsibilities will include accurate data entry, managing documentation to meet housing funder requirements, handling inquiries via calls and messages, and resolving property management and tenant issues. Additionally, you will provide consumer-driven services, maintain a safe and clean environment, and ensure the oversight of the safe self-administration of medication. Promoting positive interactions within Chestnut and the community, attending meetings, participating in crisis intervention, and upholding customer service excellence are integral aspects of this role. As a Housing Administration Specialist, you will contribute to the success and reputation of our housing programs. Qualifications * High school diploma or equivalent, five years of social service, admissions, scheduling, screening, or peer experience; or a high school diploma or equivalent and be a Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) in good standing with the State of Illinois; or have a bachelor's degree. * Effective communication skills with employees, consumers, support systems, and community contacts. * Good keyboarding skills, including data entry into various databases. * General knowledge of standard office procedures and office equipment. * Valid driver's license, private automobile insurance, and insurability. * Flexibility to work at multiple housing sites, including overnights and weekends. * Ability to remain awake, alert, and active during the entire shift. Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

The College of Arts & Sciences seeks an enthusiastic, detail-oriented Office Support Assistant III to provide essential general office support for a proximity-based work center comprised of one or more academic departments within the College. Requires strong interpersonal skills and a helpful, positive outlook on assisting faculty, staff, students and outside constituents. Position reports to the Senior Business Specialist within the Center. The Center is comprised of the following disciplines: Math, Computer Science, Political Science, PPA, Economics, and Criminology & Criminal Justice Key Responsibilities * Position provides essential general/routine administrative and office support that include a broad range of duties: * Creates a positive and welcoming front office environment by greeting visitors, giving directions, answering questions via telephone, virtually (Zoom or Teams), email or face-to-face * Provides general faculty and student support, including faculty textbook requests, photocopying, receiving and delivery of packages, key requests, parking passes, travel arrangements, assisting with course scheduling changes, ordering of office supplies * Writes and sends general correspondence, formal business letters and assists with newsletter * Schedules meeting facilities, equipment and meals for events, meetings and programs * Works with UM Shared Services or within existing systems to process departmental credit card reconciliations, travel reimbursements for faculty and students, and payment processing via vouchers, purchase orders, requisitions, and credit card * Provides clerical support to the Chairs, Business Support Specialists and Directors * Assists with providing training and coordination for student workers * Prepares, processes and maintains appropriate records, files, reports and information * Coordinates and submits Facilities requests (work orders, key requests, etc.) * Completes other projects and duties as assigned. Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas. Shift 8:00am - 5:00pm; Monday - Friday; 40 hours/week Minimum Qualifications High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications * Some college coursework * Excellent computer skills, including Microsoft Office Outlook, Excel, and Word * Some knowledge of PeopleSoft, MyView, Cognos Report System, and 25Live Anticipated Hiring Range Salary Range: $13.75 - $18.11 hourly Grade: GGS-005 University Title: Office Support Assistant III Internal applicants can determine their University title by accessing the Talent Profile tile in my HR. Application Materials * Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date. * Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: **************************************************** * Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email *******************. If you are experiencing technical problems, please email **************************. Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at *********************************************** Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please email the Office of Human Resources at ***************. Apply for Job * Explore Jobs * Sign In * New User

Join a tradition of excellence and innovation at the Winco Window Co. and associated companies. In this unique position you will work with the intake and issuance of materials across several related companies. You will be a vital part of our operations, our material. Work with a motivated and capable team and become part of a 4th generation family owned and operated manufacturer. Job Functions: Customer service and sales support functions Schedule orders and route them appropriately Oversee inventory and Invoice for jobs as completed Work with quality and work to create efficient work flow in all areas All other tasks as assigned. Qualifications: 2+ years of experience in customer service, sales support, or related role. Effective communication skills across phone, email, and in‑person interactions. Strong interpersonal skills with a team‑oriented mindset, integrity, and professionalism. Ability to work independently and collaboratively in a fast‑paced environment. Strong computer proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint), email, and calendar applications. Skilled in spreadsheets for quick calculations Proficiency in administrative tasks including scheduling, filing, and data entry. Ability to multitask, prioritize, and manage time effectively. Problem‑solving mindset with attention to detail. Knowledge of sales processes, order management, and client relationship maintenance. Experience preparing accurate quotes, proposals, and sales reports. Familiarity with ERP systems for inventory and pricing integration. Experience with inventory management, cycle counts, and discrepancy resolution. Ability to coordinate with vendors and manage purchase orders. Flexible and adaptable in production settings with strong organizational skills. Ability to read tape measures and communicate measurements accurately. We offer A competitive benefit package Vacation after 6 months of continuous full time employment Paid sick time after 90 days of full time employment Health, dental and vision Insurance available Employer paid Life and Disability, 401(k) 10 paid Holidays A Drug/Smoke free environment 6:00 am - 2:30 pm 6:00 am to 2:30 pm

Join F3 Law: Legal Secretary -Edwardsville Fagen Friedman & Fulfrost LLP is an education law firm that seeks a legal secretary to join a collegial team of results-oriented practitioners in our Edwardsville Office. OVERVIEW: The Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm's clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. REQUIRED duties and experience include: File management and document production Extensive experience with e-filing in administrative, state, and federal courts Draft, proofread, and edit correspondence Client interaction/communication with clients, courts, and attorneys Knowledge of court rules and civil procedures in State and Federal jurisdictions Legal calendaring via Juralaw and other electronic court rule programs Management of multiple calendars, appointments, and travel arrangements Preparation of travel/expense reimbursements QUALIFICATIONS: High school diploma or GED; Associates/ Bachelor's degree preferred In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software A minimum of THREE (3) years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus COMPENSATION & BENEFITS Salary: Hourly wage ranges from $30.00 to $40.00, based on experience. Benefits: F3 Law provides a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions. DIVERSITY, EQUITY, AND INCLUSION F3 Law is an equal opportunity employer committed to reflecting the rich diversity of the Nation's students. We foster an inclusive workplace where differences in race, age, gender identity, sexual orientation, socioeconomic status, religion, physical and mental ability, and language are respected and celebrated. Application Process To apply, please submit the following documents: Employment Application Cover Letter Resume Location 204 Evergreen Lane Suite A Glen Carbon, IL 62034

The Dunklin R-5 School District has an opening for the position of 12- Month Secretary-Central Office, who can demonstrate a broad knowledge of general office skills; maintain effective relations with staff, vendors and public; handle responsibilities in a timely and efficient manner; handle multiple tasks simultaneously. This position will predominately handle accounts payable and receivable, as well as the Reconciliation of Purchase Card Statements. Qualifications Certificates, Licenses, Registrations Education/Experience Graduation from high school or any equivalent combination of experience and training which would provide the required knowledge, skills and abilities is required Bookkeeping experience preferred. Start Date: On or before March 1, 2026 Salary Range: $35,010.00- $43,365.00 Benefits: Board Paid Health, Life, and Dental Contact: Dr. Clint Freeman, Superintendent at ************ for more information Application Process: Interested candidates should submit an online application at: ******************************************************** Application deadline: January 30, 2026 The Dunklin R-5 School District does not discriminate on the basis of race, color, religion, national origin, gender, disability, or age in its programs and activities as required by Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age of Discrimination Act of 1975, and Title II of the Americans with Disabilities Act of 1990. Inquiries related to District programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Dunklin R-5 School District Central Office, 497 Joachim Ave. Herculaneum, MO. 63048 or by phone at ************. You are navigating off of REAP site to the district's posting. OK

Pitzer Snodgrass is seeking an experienced and organized Part-Time Legal Litigation/Asbestos Assistant to provide administrative and clerical support to our litigation and asbestos team. The ideal candidate will have prior experience in asbestos, mass tort, or defense litigation and will be secure handling confidential information, managing case files, and coordinating with attorneys. This role will primarily be focused on data entry, clerical tasks, and calendaring. Essential Job Functions Handles general secretarial duties including basic correspondence, filing, and inputting data for reports. Reviews, analyzes and responds to e-mails and incoming mail, saves to document management software (NetDocs). Saves pleadings and discovery to file management software and circulates to Team. Schedules appointments, depositions, gives information to callers, takes notes, and otherwise relieves attorney of clerical work and minor administrative and business detail. Prepares variety of routine memos, forms, letters, and pleadings. Prepares motion calendars; performs deadline calculations and circulates calendar events. Prepares check requests for case-related invoices and submit payments. Provide backup to front desk reception, filing clerks, and billing clerks as needed. Required Skills Strong organizational abilities with an eye for detail and effective time management. Effective communication skills. Excellent knowledge of grammar, proofing and basic legal administrative assistant skills. Ability to maintain a high degree of confidentiality at all times. Ability to work independently. Ability to operate photocopiers, facsimile, telephones and other general office equipment. Experience using Tabs, Centerbase, MyDocFileServe, NetDocs or similar software a plus Education & Experience High school diploma or equivalent. Three to four years of related experience. Knowledge of basic information technology skills and word processing applications. Prior experience in law firm a plus Work Environment Part-time role: onsite role with flexible schedule Collaborative legal team EEO Statement Pitzer Snodgrass is committed to the principles of equal employment. We comply with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), sexual stereotyping, pregnancy (including childbirth, lactation, and related medical conditions), marital status, physical or mental disability, genetic information (including testing and characteristics), association with anyone who is a member of a protected class, AIDS/HIV status, veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws. The Company is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Job DescriptionDescription: Are you a detail-oriented professional with a passion for numbers and the fast-paced automotive industry? Frank Leta Honda, a locally owned and operated dealership, is looking for an experienced Automotive Bookkeeper to join our growing team! What You'll Do: Accurately post and reconcile all accounting transactions including dealership payables and receivables Manage general ledger and monthly financial statements Reconcile bank statements, floorplan accounts, and manufacturer schedules Process daily deposits and ensure all financial records are up-to-date and compliant Support month-end closing procedures and audits Collaborate with the sales, service, and parts departments to ensure seamless financial reporting What We're Looking For: 2+ years of bookkeeping or accounting experience (automotive dealership experience required) Working knowledge of dealership accounting software Strong attention to detail, time management, and organizational skills Ability to multitask and work independently in a deadline-driven environment High school diploma or equivalent (associate or bachelor's degree in accounting or related field is a plus) What You'll Get: Competitive salary based on experience Full benefits package including Medical, Dental, Vision (50% employer-sponsored) 401k with up to 25% discretionary employer match HSA with company contribution Paid time off and holiday pay Employee discounts on vehicles, parts, and service Tenure bonuses and professional development opportunities Be part of a supportive and family-oriented team where your skills make a real impact. We value accuracy, integrity, and teamwork-and we're excited to welcome someone like you! Benefits: 401(k) Dental insurance Employee discount Health insurance Health savings account Life insurance Paid time off Parental leave Referral program Tuition reimbursement Vision insurance Work Location: In person Requirements:

Close Date Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Description To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. JOB SUMMARY The position involves performing clerical, bookkeeping and accounting work of moderate difficulty and complexity involving a variety of tasks. Work involves a variety of responsible legal, confidential and administrative duties and general office support functions associated with the department to which the position is assigned. Work is limited in variety, discretion and independence of action and is controlled by established work methods and procedures. ESSENTIAL JOB FUNCTIONS For All Departments * Performs general clerical work including but not limited to answering of phones, greeting and assisting walk-in customers, distribution of mail, and general data entry tasks. * Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate. * Keeps appointment calendars and schedules appointments for staff and the general public seeking services. * Maintains and orders office supplies, as assigned and when needed. * Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. * Receives, opens, logs, sorts, time-stamps and distributes mail; prepares materials for mailing. * Assists in sending out billings and other mass mailings. * Performs basic research and compiles documents needed for various reports and management-level documents. * Prepares and completes forms and composes letters. * Sets up and maintains specialized paper and electronic office files. * May accept payments for fees, fines, goods or services as required by the department, balance cash drawers or registers and prepare required cash reports. * Files letters, reports and related technical information in the prescribed manner. * May train new employees as directed. * Provides back-up for other employees or departments, as needed and assigned. For Municipal Court * Assists the Municipal Court Administrator in the preparation, oversight and maintenance of court dockets. * Maintains probation schedule. * Assists with preparation for and attends all Municipal Court dates. * Maintains and controls all court docket files. * Sends Probation Revocation Hearing Court Date list to Probation Offices and Attorneys. * Posts and applies Bonds. * Sends summons and Show causes to defendants. * Assists in the administration and oversight of bail bonding, allocates court cost moneys to appropriate agencies and distributes checks. * Performs work at assigned location during specified business hours. * Performs related additional duties as required and assigned. Position Administrative Specialist III - Municipal Court Position Requirements QUALIFICATIONS Education and Experience: * High School Diploma or equivalent; * Three (3) years of related experience; * Or equivalent combination of education and experience. Licenses or Certifications: * May require a valid State Driver's License. Special Requirements: * Some situations may require early morning or late evening hours. Knowledge, Skills and Abilities: * Knowledge of general office procedures. * Knowledge of department functions, resources and general practices. * Knowledge of grammar, spelling and alphanumeric sequencing. * Knowledge of business English, spelling and ability to make arithmetic computations. * Knowledge of basic bookkeeping principles and practices. * Skills in typing, data processing and file maintenance. * Ability to create and maintain files and records. * Ability to work independently with minimal supervision. * Ability to follow both oral and written directions. * Ability to operate commonly used manual and automated office equipment. * Ability to use and trouble shoot various computer and standard office equipment. * Ability to interact with and communicate with general public in a friendly productive manner. * Ability to maintain moderately complex clerical records and to prepare reports from such records and to check for accuracy. * Ability to make routine decisions in accordance with procedures, laws and regulations and to apply these to work problems. * Ability to use coding and filing systems. * Ability to apply interpersonal skills with other employees and the public. * Knowledge of Microsoft computer programs. PHYSICAL DEMANDS The work is light and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires mental and visual acuity, speaking, balancing, climbing, crawling, crouching, feeling; picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand; grasping; picking, holding or otherwise working with the whole hand; hearing, kneeling, pulling, pushing, reaching, repetitive motion, standing, stooping, talking, and walking. WORK ENVIRONMENT The work is performed indoors in an office environment with low to moderate noise level. This position involves interaction with other employees and the general public. To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. Shift -not applicable- Normal Entry Salary $16.94 Salary Range EOE Statement Jefferson County Government is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, physical or mental disability, genetic information, protected veteran or uniformed servicemember status or any other characteristic protected by local, state or federal law.

APPLY NOW JOB DESCRIPTION: The purpose of this position is to provide legal support, trial preparation and coordination of information and data entry into various case management systems for prosecutors and team leaders related to warrant applications, traffic, misdemeanor, felony, and civil cases. This position may telecommute occasionally. * Enters warrant applications, opens cases, and closes cases in case management systems. Enters various confidential information relating to prosecution. * Scans or uploads all documents, photographs, videos, and other electronic media into case management systems. * Prepares, transcribes, and edits legal documents to be used in trials and legal proceedings. * Electronically files documents with the court through the Missouri Case.net system. * Orders, retrieves, subpoenas, reviews, scans, uploads, and redacts confidential information and documents including but not limited to criminal histories, warrant applications, medical and scientific records, photos, videos, and assessments. * Reviews and troubleshoots the viewing of electronic media for all staff and prosecutors. Contacts places of origin for electronic media to troubleshoot the viewing of media for use in prosecution. * Prepares court and hearing schedules. Maintains and coordinates calendars. Checks trial dockets, enters and tracks dates for trials, hearings, court announcements, and other proceedings. * Prepares discovery and meets with law enforcement officers and defense attorneys when necessary. * Verifies all discovery has been ordered/received and sent to defense attorneys. * Sends transcripts to witnesses for signatures or corrections. Provides witnesses with proper information necessary to prepare for trial. Calls off witnesses when necessary. * Runs and reviews criminal histories and other information using REJIS, CJIS, MULES, DWITS, ACOM, and other electronic systems. Enters DWI information into DWITS. Orders certified records/priors and authenticated priors. * Schedules depositions. * Creates, files, organizes, scans, and retrieves files from various locations in the office, archives, and numerous data bases. Shreds files, documents, and electronic media. * Trains other staff as needed. Instructs staff in the operation of various computer systems. Prepares instructional materials for staff. * Answers and directs incoming telephone calls as appropriate. * Maintains and coordinates calendars. * Backup for receptionist, including telephone and public windows. * Accepts, processes, and applies payments for restitution and delinquent tax. * Opens, files, and takes appropriate action on delinquent tax cases, garnishments and restitution matters. * Generates restitution/collection correspondence to defendants and victims. * Performs other duties as assigned. REQUIREMENTS: Education * General/technical high school diploma or GED equivalent * Legal secretarial training Certifications * REJIS and CJIS certification may be required within one year of employment. Job Experience * 1-3 years of experience * Legal secretarial experience Knowledge, skills and abilities * Knowledge of Prosecutor by Karpel and Missouri CaseNet preferred. Knowledge of Adobe Acrobat Professional including creating and modifying PDFs. Knowledge of Microsoft Word, Excel, and PowerPoint. * Employment is dependent on successfully passing a full criminal background check. TO APPLY: All applications must be submitted using the APPLY NOW link above. We do not accept faxed, e-mailed or print applications. BENEFITS: This is a full-time 40 hour per week position which includes a full range of benefits including Paid Time Off, Extended Medical Leave, Holidays, Employee Health, Dental, Life, Disability, Retirement, and Tuition Assistance programs. Applications will be accepted on a continuing basis until the position is filled or a sufficient number of qualified candidates has applied. St. Charles County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. St. Charles County is a drug and alcohol-free workplace. A pre-employment drug screen is required for all positions.

Job Description St. Louis Post Dispatch "Top Workplace Award Winning" JNI Hauling LLC is the parent company of A2B Towing, Bolin Towing, A&A Towing Services, Cardinal & Hoods. Our mission is to deliver dedication to the highest quality of customer service and to do so with a sense of warmth, friendliness, individual pride, and company spirit. Job Summary: The Lot Impound Administration Associate is responsible for overseeing and maintaining impounded vehicles, ensuring accurate record-keeping, and assisting customers with vehicle retrieval. This role involves monitoring the lot, verifying vehicle information, enforcing company policies, and maintaining a secure and organized impound area. Key Responsibilities: Vehicle Management: Maintain records of impounded vehicles, ensuring accurate documentation and proper storage. Customer Assistance: Provide information to customers retrieving their vehicles, explain impound fees, and process payments. Security & Compliance: Monitor the lot to prevent unauthorized access and ensure all vehicles remain accounted for. Record-Keeping: Update databases with vehicle status, dates of impound, and release information. Inspection & Maintenance: Regularly inspect impounded vehicles for damages or unauthorized access. Communication: Coordinate with law enforcement, towing companies, and other agencies regarding impounded vehicles. Policy Enforcement: Ensure compliance with local laws, company policies, and safety regulations. Qualifications: High school diploma or equivalent. Prior experience in vehicle impound, towing, or security preferred. Experience working with vehicle titles preferred. Strong communication and customer service skills. Ability to handle disputes and difficult customer interactions professionally. Basic computer skills for data entry and record-keeping. Ability to work in outdoor conditions as needed. Work Conditions: Exposure to varying weather conditions. Some physical labor, including walking and lifting up to 25 lbs. FT Monday-Friday 7am-5pm, rotating Saturday mornings, some holidays as needed. **We Offer Competitive Benefits** Medical, Dental & Vision Incentive Pay & Shift Differential for night and weekend drivers Paid Time Off Company Match 401(k) Company Sponsored Life Insurance Supplemental Accident, STD & Critical Illness coverage Work Life Balance

To Apply: Please complete the online application found at ***************** Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full. The position involves performing clerical, bookkeeping and accounting work of moderate difficulty and complexity involving a variety of tasks. Work involves a variety of responsible legal, confidential and administrative duties and general office support functions associated with the department to which the position is assigned. Work is limited in variety, discretion and independence of action and is controlled by established work methods and procedures. ESSENTIAL JOB FUNCTIONS For All Departments Performs general clerical work including but not limited to answering of phones, greeting and assisting walk-in customers, distribution of mail, and general data entry tasks. Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate. Keeps appointment calendars and schedules appointments for staff and the general public seeking services. Maintains and orders office supplies, as assigned and when needed. Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. Receives, opens, logs, sorts, time-stamps and distributes mail; prepares materials for mailing. Assists in sending out billings and other mass mailings. Performs basic research and compiles documents needed for various reports and management-level documents. Prepares and completes forms and composes letters. Sets up and maintains specialized paper and electronic office files. May accept payments for fees, fines, goods or services as required by the department, balance cash drawers or registers and prepare required cash reports. Files letters, reports and related technical information in the prescribed manner. May train new employees as directed. Provides back-up for other employees or departments, as needed and assigned. For Municipal Court Assists the Municipal Court Administrator in the preparation, oversight and maintenance of court dockets. Maintains probation schedule. Assists with preparation for and attends all Municipal Court dates. Maintains and controls all court docket files. Sends Probation Revocation Hearing Court Date list to Probation Offices and Attorneys. Posts and applies Bonds. Sends summons and Show causes to defendants. Assists in the administration and oversight of bail bonding, allocates court cost moneys to appropriate agencies and distributes checks. Performs work at assigned location during specified business hours. Performs related additional duties as required and assigned.

The Housing Administration Specialist (Community Based) supports the successful operation of Chestnut's community-based housing programs by completing required documentation, coordinating tenant admissions and transitions, and delivering recovery-oriented services to individuals in supported housing. This role works closely with tenants, landlords, clinical teams, and community partners to promote housing stability, compliance with funder requirements, and positive tenant outcomes. This position is based in Belleville, IL and works Monday through Friday from 8:00 a.m. to 4:30 p.m. Chestnut Health Systems™ is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. Responsibilities Complete accurate and timely data entry and documentation in accordance with program, agency, and funder requirements, including preadmission paperwork, assessments, consents, progress notes, and housing documentation Conduct tenant applicant interviews and coordinate move-ins and move-outs, ensuring all required documentation and registrations are completed Maintain tenant records and ensure compliance with income recertification, Housing Quality Standards (HQS), IM-CANS completion, and required reporting timelines Coordinate with facilities, purchasing, clinical staff, and external partners to support housing operations and tenant transitions Assist in managing tenant and property-related issues, including apartment inspections, landlord or tenant concerns, rent issues, repayment agreements, and facility or system help ticket requests Deliver consumer-driven services identified in IM-CANS, including case management, counseling, community support, medication training, and benefit linkage Support housing stability by assisting tenants with maintaining safe and clean living environments through modeling, coaching, and hands-on support when needed Provide services in locations most conducive to consumer progress, including tenant apartments and community settings Promote recovery-oriented and trauma-informed care principles, including hope, empowerment, wellness, and self-directed recovery, using recovery-focused language in all documentation Foster positive relationships with landlords, state personnel, referral agencies, and community resources to maintain a favorable program reputation Attend required meetings, staffings, supervision, and trainings, including Rule 132 supervision and Chestnut-required CEUs Support team operations by providing backup and assistance to colleagues as needed Maintain confidentiality and security of all organizational, financial, and consumer information Perform other duties as assigned to support program and agency goals Qualifications High school diploma or equivalent with five (5) years of experience in social services, housing, admissions, scheduling, screening, or peer support OR High school diploma or equivalent with Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) credential in good standing with the State of Illinois OR Bachelor's degree in any field Ability to communicate effectively and calmly with consumers, staff, support systems, and community partners, including in conflict-related or emotionally charged situations Proficiency with keyboarding, data entry, and documentation across multiple systems, including electronic health records (EHR) or billing platforms General knowledge of standard office procedures and office equipment, including electronic filing and basic word processing Valid driver's license, private automobile insurance, and insurability Ability to remain awake, alert, and active throughout the entire work shift Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

St. Louis Post Dispatch "Top Workplace Award Winning" JNI Hauling LLC is the parent company of A2B Towing, Bolin Towing, A&A Towing Services, Cardinal & Hoods. Our mission is to deliver dedication to the highest quality of customer service and to do so with a sense of warmth, friendliness, individual pride, and company spirit. Job Summary: The Lot Impound Administration Associate is responsible for overseeing and maintaining impounded vehicles, ensuring accurate record-keeping, and assisting customers with vehicle retrieval. This role involves monitoring the lot, verifying vehicle information, enforcing company policies, and maintaining a secure and organized impound area. Key Responsibilities: Vehicle Management: Maintain records of impounded vehicles, ensuring accurate documentation and proper storage. Customer Assistance: Provide information to customers retrieving their vehicles, explain impound fees, and process payments. Security & Compliance: Monitor the lot to prevent unauthorized access and ensure all vehicles remain accounted for. Record-Keeping: Update databases with vehicle status, dates of impound, and release information. Inspection & Maintenance: Regularly inspect impounded vehicles for damages or unauthorized access. Communication: Coordinate with law enforcement, towing companies, and other agencies regarding impounded vehicles. Policy Enforcement: Ensure compliance with local laws, company policies, and safety regulations. Qualifications: High school diploma or equivalent. Prior experience in vehicle impound, towing, or security preferred. Experience working with vehicle titles preferred. Strong communication and customer service skills. Ability to handle disputes and difficult customer interactions professionally. Basic computer skills for data entry and record-keeping. Ability to work in outdoor conditions as needed. Work Conditions: Exposure to varying weather conditions. Some physical labor, including walking and lifting up to 25 lbs. FT Monday-Friday 7am-5pm, rotating Saturday mornings, some holidays as needed. **We Offer Competitive Benefits** Medical, Dental & Vision Incentive Pay & Shift Differential for night and weekend drivers Paid Time Off Company Match 401(k) Company Sponsored Life Insurance Supplemental Accident, STD & Critical Illness coverage Work Life Balance

All Applicants must submit the required application and additional materials online at ********************************** MANDATORY MINIMUM QUALIFICATIONS * High School Diploma or equivalent * Proficiency in Microsoft Office * Secretarial experience preferred ESSENTIAL DUTIES AND RESPONSIBILITIES * Make and receive phone calls, taking messages and routing calls as needed * Process new student enrollments, verify residency, and collect required documents * Manage paperwork for students leaving the school, and ensure their records are forwarded to the new district * Evaluate incoming transcripts from other districts to determine credit equivalency and grade placement * Issue official transcripts for college applications, scholarships, and employment * Coordinate the grading process, including entering grade changes, & process report cards * Assist the administration in building the school's master schedule and process individual student schedule changes * Review student files to ensure they are on track to meet state and district graduation requirements * Prepare the official list of graduates and order diplomas * Assist the core data for state reports (attendance, demographics, and graduation rates) * Act as a point of contact for parents, students, and colleges regarding academic history * Maintain the Student Information System * Maintain several building records, files, and accounts * Be responsible for Summer School registration and work during Summer School * Type, prepare, distribute, and file building records, reports, and correspondence * Be responsible for the distribution of building-to-home communications, such as newsletters, fliers, and reminders * Maintain student and staff meal accounts, as assigned * Receive monies from fundraisers, book orders, and other activities * Maintain records of monies received in accordance with district procedures * Monitor and reconcile building budgets and accounts * Purchase instructional and student incentive materials as requested by supervisor * Distribute mail for the building * Assist and orient substitute employees as needed * Keep student and/or staff attendance records as needed/requested by supervisor * Check individuals in and out of building using the door security system as required * Assist the building nurse with distribution of medications if/when necessary * File reports with state and federal agencies as required * Proficiently operate current office equipment (fax machine, laminator, copy machine, etc.) * Perform other duties as assigned For a complete listing of job responsibilities and fitness for duty requirements, see our Building Secretary Job Description at ****************** TERMS: $16.53+ per hour with possible steps for experience; 12-month contract; Full-time with benefits EFFECTIVE: March 1, 2026 SCREENING TO BEGIN: Immediately; open until filled CLASSIFICATION: Non-exempt Recommendations will be given at the February 2026 Board of Education meeting. NOTICE OF NONDISCRIMINATION: The Meramec Valley R-III School District does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, age, disability, genetic information or any other characteristic protected by law in the admission, access to, treatment, and employment in its programs, services and activities. Any person having inquiries concerning Meramec Valley R-III School District's compliance with nondiscrimination laws is directed to contact Mr. Tom Sauvage, Assistant Superintendent, at 126 North Payne Street, Pacific, MO 63069, **************. An Equal Opportunity Employer You are navigating off of REAP site to the district's posting. OK

The Housing Administration Specialist (Community Based) supports the successful operation of Chestnut's community-based housing programs by completing required documentation, coordinating tenant admissions and transitions, and delivering recovery-oriented services to individuals in supported housing. This role works closely with tenants, landlords, clinical teams, and community partners to promote housing stability, compliance with funder requirements, and positive tenant outcomes. This position is based in Belleville, IL and works Monday through Friday from 8:00 a.m. to 4:30 p.m. Chestnut Health Systems is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. Responsibilities * Complete accurate and timely data entry and documentation in accordance with program, agency, and funder requirements, including preadmission paperwork, assessments, consents, progress notes, and housing documentation * Conduct tenant applicant interviews and coordinate move-ins and move-outs, ensuring all required documentation and registrations are completed * Maintain tenant records and ensure compliance with income recertification, Housing Quality Standards (HQS), IM-CANS completion, and required reporting timelines * Coordinate with facilities, purchasing, clinical staff, and external partners to support housing operations and tenant transitions * Assist in managing tenant and property-related issues, including apartment inspections, landlord or tenant concerns, rent issues, repayment agreements, and facility or system help ticket requests * Deliver consumer-driven services identified in IM-CANS, including case management, counseling, community support, medication training, and benefit linkage * Support housing stability by assisting tenants with maintaining safe and clean living environments through modeling, coaching, and hands-on support when needed * Provide services in locations most conducive to consumer progress, including tenant apartments and community settings * Promote recovery-oriented and trauma-informed care principles, including hope, empowerment, wellness, and self-directed recovery, using recovery-focused language in all documentation * Foster positive relationships with landlords, state personnel, referral agencies, and community resources to maintain a favorable program reputation * Attend required meetings, staffings, supervision, and trainings, including Rule 132 supervision and Chestnut-required CEUsSupport team operations by providing backup and assistance to colleagues as needed * Maintain confidentiality and security of all organizational, financial, and consumer information * Perform other duties as assigned to support program and agency goals Qualifications * High school diploma or equivalent with five (5) years of experience in social services, housing, admissions, scheduling, screening, or peer support OR * High school diploma or equivalent with Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) credential in good standing with the State of Illinois OR * Bachelor's degree in any field * Ability to communicate effectively and calmly with consumers, staff, support systems, and community partners, including in conflict-related or emotionally charged situations * Proficiency with keyboarding, data entry, and documentation across multiple systems, including electronic health records (EHR) or billing platforms * General knowledge of standard office procedures and office equipment, including electronic filing and basic word processing * Valid driver's license, private automobile insurance, and insurability * Ability to remain awake, alert, and active throughout the entire work shift Are you intrigued by this job but don't meet every single requirement?Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!