Secretary jobs in San Bernardino, CA - 863 jobs

About the Role A highly respected AmLaw 200 firm with a premier national litigation practice is seeking an experienced Litigation Secretary for its Irvine office. This position is ideal for someone who thrives in a fast-paced environment, enjoys supporting busy trial teams, and brings strong organizational and technical skills to complex civil matters. Key Responsibilities Provide comprehensive administrative and litigation support to a group of attorneys handling business, commercial, and complex civil cases. Format, proof, and prepare legal documents including motions, pleadings, discovery, subpoenas, and engagement materials. Perform state and federal e-filings, ensuring accuracy with court rules, deadlines, and formatting requirements. Manage attorney calendars, court dates, reminders, deposition schedules, and case deadlines. Coordinate meetings, travel, expenses, and communication with clients, court personnel, experts, and vendors. Maintain case files, organize litigation documents, and assist with trial preparations such as assembling binders, exhibits, and witness materials. Handle incoming calls and provide a polished, professional client service experience. What You Bring 2-7+ years of litigation secretary or legal assistant experience in a law firm environment. Strong working knowledge of California court procedures, rules, and e-filing systems (state and federal). High proficiency with MS Word, Outlook, and legal document management systems. Excellent attention to detail, time management skills, and the ability to prioritize competing tasks. Strong written and verbal communication skills and a proactive, solutions-oriented mindset. Why This Firm Join a well-regarded litigation team known for excellence in trial work and client service. Competitive compensation package, robust benefits, and long-term stability. Supportive, professional culture with opportunities to learn, collaborate, and grow. To inquire confidentially or apply, please send your resume to Assistant Vice President McKinley Horwitz at McKinley.Horwitz< at >RobertHalf.< com > with the subject line: “Irvine Litigation Secretary”

Specialized Recruiting Group - Irvine is recruiting for an Administrative Assistant for the consumer goods division of one of the largest and most admired companies in the world. This is a full-time contract opportunity based in the Irvine, CA area. Starting compensation is $24.00 to $25.00/hour. Responsibilities Assist with employment eligibility audits Review existing employee documents against compliance requirements Assist with reverification of employee eligibility Request documentation and maintain audit logs Ensure employee records are handled according to privacy requirements Provide general administrative support for the human resources department Requirements Experience in an office environment or equivalent education Experience or interest in human resources is a benefit Excellent English communication skills (spoken and written) College degree preferred but not mandatory Self-motivated and able to work independently Professional, positive, and friendly demeanor Intermediate proficiency in Word, Excel, and Outlook Strong attention to detail At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrative assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently. Key Responsibilities Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation. Maintain legal filing systems and ensure all records are organized and current. Support compliance and subrogation activities under the guidance of the legal team. Draft and edit correspondence, reports, and other legal documents as needed. Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes. Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly. Prepare follow-up summaries, distribute action items, and track progress on deliverables. Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders. Handle general office administrative functions such as supply ordering, filing, and document organization. Provide reminders and proactive support to help keep leadership on track with priorities and deadlines. Qualifications 2-3 years of experience as an Administrative Professional. Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information. Highly detail-oriented, proactive, and able to work independently with minimal supervision. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus. Bachelor's degree preferred. Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.

Administrative Assistant - Property Management Background We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage a mix of traditional administrative tasks alongside compliance and reputation management responsibilities. Strong Excel skills and exceptional organizational abilities are essential. Key Responsibilities Administrative Support Provide general administrative support to the corporate team. Prepare reports, memos, letters, and other documents as needed. Maintain organized filing systems, both electronic and physical. Compliance & Licensing Obtain and renew DBAs (Doing Business As) and business licenses for all applicable properties and entities. Track renewal deadlines to ensure compliance with local, county, and state regulations. Communicate with city and county agencies to resolve licensing or regulatory issues. Reputation & Online Presence Management Monitor and respond to Yelp reviews professionally, maintaining company voice and brand standards. Track review trends and share insights with executive and regional management. Collaborate with leadership to address recurring concerns reflected in online feedback. Other Duties Assist with special projects and support other departments as needed. Coordinate elevator renewals, certifications, and troubleshoot operational issues with service providers. Oversee fire extinguisher inspections and compliance across all company locations. Manage laundry service contracts, maintenance, and renewals across company sites. Serve as primary point of contact for vendors, handling communications, negotiating agreements, and ensuring timely service delivery. Qualifications 2+ years of administrative or office management experience preferred. Prior experience in property management or real estate industry a plus. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Proficient in Microsoft Office Suite, especially Excel. Familiarity with Yelp, Google Reviews, or similar platforms is a plus. What We Offer Competitive compensation Medical, dental, and vision insurance Paid time off and holidays Compensation: $25 to $28 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

The Office Receptionist serves as the first point of contact for employees, guests, and vendors at the onsite office location. This role supports daily front-desk, office operations, and administrative activities to help ensure smooth day-to-day operations. This position is employed through a third-party payroll provider and assigned to work onsite at the company's office. Payroll, benefits, and employment administration are managed by the third-party employer. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced office environment. Key Responsibilities Front Desk & Visitor Management Greeting and assist visitors, candidates, and vendors in a professional and courteous manner Manage visitor sign-in, issue badges, and coordinate meeting room access Answer and route incoming calls, emails, and general inquiries Office Operations & Facility Support Monitor and help maintain office cleanliness, organization, and safety standards Coordinate with building management, maintenance teams, and service providers for facility-related needs Assist with scheduling repairs, cleaning services, and building access requests Support upkeep of meeting rooms, common areas, and shared office equipment (e.g., printers, copiers) Purchasing, Inventory & Supplies Manage ordering and inventory of office supplies, kitchen items, snacks, and beverages Conduct regular inventory checks to ensure adequate stock levels Coordinate with vendors on orders, deliveries, and issue resolution Administrative & Business Support Submit invoices, vendor bills, and expense documentation for processing Provide administrative support for employee travel requests and documentation Assist with onboarding coordination, including preparing workspaces, equipment, and welcome materials Serve as a general administrative support resource for onsite office needs Events & Onsite Support Provide onsite support for meetings, workshops, company events, and visiting staff Coordinate catering, room setup, materials, and logistics Support planning for small celebrations, holiday events, and team activities Mail, Shipping & Logistics Manage incoming and outgoing mail, packages, and courier services Coordinate shipments, returns, and other logistics requests Qualifications 1-3 years of experience in office administration, receptionist, or similar roles Bilingual preferred (English and Chinese) to support communication with vendors and stakeholders Strong organizational skills with high attention to detail Excellent interpersonal and communication skills Ability to multitask and remain composed in a dynamic office environment Reliable, proactive, and able to work independently

About the Role We are seeking a Business Office Coordinator to support administrative and HR-related functions across multiple Orange County locations. The primary office will be Mission Viejo, with frequent travel to Anaheim and Irvine. Mileage between locations is reimbursed. This is an ideal opportunity for someone who is detail-oriented, accountable, reliable, and comfortable working independently in a fast-paced healthcare environment. Responsibilities Scan and upload documents into the HR system Create and maintain employee admission folders Develop and manage employee checklists to ensure HR compliance Verify and update employee personal information within the EMR Track and manage medical supply inventory Required Skills & Qualifications Healthcare administrative experience Strong attention to detail Ability to work independently and manage multiple priorities Computer proficient with the ability to work across multiple systems simultaneously Must have a reliable vehicle and valid car insurance Preferred Skills Experience with Workday and/or Homecare Homebase Schedule Monday - Friday, 8:00 AM - 5:00 PM

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

Essential Duties And Responsibilities Other duties may be assigned. Reports to the publications director for management of the publication's operations. Assists in meeting the various students' needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings, prepares agendas, reserves facilities, and schedules catering. Participates in the publication's annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet, submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances, student payments (for travel expenses, events, etc.), reimbursements, credit card statements, and reconciliation of cash advances. Liaises with third-party vendors as needed. Provides general oversight for publications student workers, coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences, collecting travel documents, releases, and payments from students, booking airfares with the university travel agent, hotel accommodations, meal stipends, etc. Coordinates pre-trip meetings and agendas, briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work, scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an up-to-date live budget spreadsheet, accessible to the publications director and department chair, reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with up-to-date information (i.e., student ID numbers, positions on staff, permanent addresses, contact information, etc.), updating their personnel files. Handle the advertising accounts for the campus publications, work with the advertising manager to maintain the advertising schedule, secure advertising vendors, and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers, promotional events, publication distribution events, workshops, meetings, banquets, etc.) with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos, videos or PDFs for Marketing & Communication, publications, archived photos for departments and offices). Schedule and manage photography with university colleges, schools, departments, and athletics for campus publications as needed. Organize the program schedule of publication dates, meetings, travel, and events. Sends out information about the publications to prospective students (i.e., email blasts, scholarship and publication staff applications). In conjunction with department efforts, Maintains a database of recruiting efforts with prospective students (i.e., inquiries, applicants, accepted, enrolled). Assists with the coordination of meetings, events, and digital updates for the Public Relations Student Society of America and Lancer Public Relations.

Job Title: Legal Secretary - Litigation Salary/Payrate: $80K-$95K (some flex) + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files and chron files Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter Other duties as needed: Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications/Requirements: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers

Hawkins Parnell is seeking a Legal Secretary to join a successful litigation team based in its Santa Ana office, collaborating with the nationwide HPY litigation team. The Legal Secretary performs as a critical member of the team by providing support to 3-5 attorneys with tasks such as document drafting and proofreading, e-filing, calendar management, document production, and other support duties. We are looking for someone who is organized, responsive and has an eye for detail. We value flexibility, the ability to adapt to last-minute changes, and deadline-driven individuals. This position is part of a busy, well-established, highly functioning firm with a proven success record. HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing. Litigation Legal Secretary candidate(s) must have at least two years of experience as a Litigation Legal Secretary or a paralegal in a law firm and must have intermediate to advanced MS Word and Excel skills. Responsibilities will vary, but will include document production, entering attorney time, e-filing documents with courts, managing calendars of attorneys, preparing hard-copy materials like trial and mediation binders, scheduling conference calls, arranging meetings and occasional travel, preparing expense reports, and communicating with clients, court officials, and others for attorney(s) and/or paralegal(s) to whom assigned. The primary responsibilities of this position include, but are not limited to: * Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents * E-file documents with local, state, federal and appellate courts and assist with paper filing in office * Handle the incoming and outgoing mail for the attorneys supported * Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines * Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms * Communicate by phone and email with clients, maintaining professionalism and a high level of customer service at all times * Schedule depositions * Enter time and handle billing for assigned timekeepers * Assist in trial preparation * Maintain files on a regular basis * Coordinating travel arrangements and processing expense reports * Answer and handle incoming phone calls in a professional manner * Assist fellow workers and/or other timekeepers as needed and requested Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and will work with a great team. Required Skills and Experience: * High school diploma required. Bachelors degree preferred. * Two or more years of litigation secretarial experience is required. Large to midsize law firm experience is a plus. Insurance/PI/professional malpractice defense experience is a major plus. Experience with hourly billing and communicating with clients' legal departments and claims adjusters is a major plus. Practice Areas: Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs), Labor & Employment, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation

Top Law Firm in San Diego office has an opening available for a Legal Secretary with a minimum of 5 yrs. CA litigation experience to work a 2:1 desk. Experience working with business litigation and defense matters is required for heavy court filing and calendaring responsibilities. Knowledge of trademark and patent filings a plus. F/T positions with hours of 8:00 a.m. to 4:30 p.m. or 8:30 a.m. to 5:00 p.m. Requirements: Position requires excellent administrative, follow-up, initiative, organizational, calendaring and Excel skills. Solid knowledge of state and federal court filing rules and procedures A MUST with a background that includes e-filing experience. Excellent typing and computer skills needed with specific knowledge of MS Word 2010 or higher, Windows 10, Outlook, Excel and iManage FileSite or similar document management system. Knowledge of CompuLaw (or comparable calendaring program) and Best Authority a plus. Benefits: Excellent benefits package that includes vacation, sick leave, paid medical/dental/vision, 401(k), etc. Company Info: Founded in 1954 with over 100 Attorneys on their platform

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide dedicated support to employment litigation attorneys in the Riverside office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Responsibilities · Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred. · Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. · Handle a wide variety of complex and confidential time-sensitive material. · Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading). · Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed. · Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. · Coordinate docketing for litigation attorneys, maintain calendars and CLE records. · Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. · Prepare expense reports and assist with billing and collections as needed. · Perform various office and client filing (paper and electronic). Job Requirements · High school diploma or equivalent required, BA strongly preferred. · 3+ years' experience as a California legal secretary. · Knowledge of office equipment including telephones, copy/scan equipment and computers, Microsoft Office Suite, and excellent typing skills. · Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and can multi-task. · Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. · Possess a client service mindset with strong verbal and written communication skills. · Be analytical, able to problem-solve and propose resolutions. · Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. For California, the expected hourly range for this position is between $38-$44 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

We are hiring for a great client in Laguna Beach seeking a Temporary Administrative Assistant to support daily administrative operations and serve as a primary point of contact for incoming calls and resident inquiries. This role is ideal for someone who is professional on the phone, customer-service oriented, and comfortable providing general administrative support in a fast-paced office environment. This is an on-site role in Laguna Beach with a rotating schedule, alternating between a full Monday-Friday (40-hour) week and a Monday-Thursday (32-hour) week; schedule: 7:30am - 4:30pm. Key Responsibilities: Answer and route incoming phone calls, respond to general questions, and transfer calls to the appropriate departments Provide courteous and professional assistance to residents via phone and occasional front-counter interactions Route contracts, reports, and plans for internal review and processing Assist with general administrative support for higher-level staff, including document handling and coordination Perform light data entry and basic tracking using Excel and other computer systems Handle light courier duties such as picking up or delivering mail and documents between nearby offices a few times per day Support day-to-day office operations as needed Qualifications: Strong phone presence with the ability to communicate clearly and professionally Excellent customer service skills and a helpful, solution-oriented approach Prior administrative or office support experience preferred Basic to intermediate Excel skills and overall strong computer proficiency Ability to multitask, stay organized, and handle shifting priorities Reliable, detail-oriented, and comfortable working in an on-site office setting

Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

Job Title: Legal Secretary - Litigation Salary/Payrate: $80K-$95K (some flex) + bonus and AWESOME benefits!!! Work Environment: Onsite Term: Permanent / Fulltime Bachelor's degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files and chron files Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter Other duties as needed: Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications/Requirements: High School Diploma Prior litigation legal secretary experience. Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers

Job Description Hawkins Parnell is seeking a Legal Secretary to join a successful litigation team based in its Santa Ana office, collaborating with the nationwide HPY litigation team. The Legal Secretary performs as a critical member of the team by providing support to 3-5 attorneys with tasks such as document drafting and proofreading, e-filing, calendar management, document production, and other support duties. We are looking for someone who is organized, responsive and has an eye for detail. We value flexibility, the ability to adapt to last-minute changes, and deadline-driven individuals. This position is part of a busy, well-established, highly functioning firm with a proven success record. HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing. Litigation Legal Secretary candidate(s) must have at least two years of experience as a Litigation Legal Secretary or a paralegal in a law firm and must have intermediate to advanced MS Word and Excel skills. Responsibilities will vary, but will include document production, entering attorney time, e-filing documents with courts, managing calendars of attorneys, preparing hard-copy materials like trial and mediation binders, scheduling conference calls, arranging meetings and occasional travel, preparing expense reports, and communicating with clients, court officials, and others for attorney(s) and/or paralegal(s) to whom assigned. The primary responsibilities of this position include, but are not limited to: Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents E-file documents with local, state, federal and appellate courts and assist with paper filing in office Handle the incoming and outgoing mail for the attorneys supported Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms Communicate by phone and email with clients, maintaining professionalism and a high level of customer service at all times Schedule depositions Enter time and handle billing for assigned timekeepers Assist in trial preparation Maintain files on a regular basis Coordinating travel arrangements and processing expense reports Answer and handle incoming phone calls in a professional manner Assist fellow workers and/or other timekeepers as needed and requested Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and will work with a great team. Required Skills and Experience: High school diploma required. Bachelor's degree preferred. Two or more years of litigation secretarial experience is required. Large to midsize law firm experience is a plus. Insurance/PI/professional malpractice defense experience is a major plus. Experience with hourly billing and communicating with clients' legal departments and claims adjusters is a major plus. Practice Areas: Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs), Labor & Employment, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation

Overall Purpose: Provides secretarial support to attorneys, paralegals and administrative management of the Firm. Maintains positive communications with clients, attorneys and staff. Observes confidentiality of client matters. Follows policies and procedures of the Firm. Essential Job Duties: Prepares and revises legal documents, correspondence, memoranda and e-mails from written form as well as from transcription Operates personal computer, transcription equipment to produce legal documents, correspondence, memoranda and e-mails, and other office machines such as photocopier, fax machine and postage meter Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files Assists in handling of reception desk duties/meet and greet clients Operates multi-line telephone system Mail distribution Other Duties: Arranges for travel for attorneys including hotel, airline and transportation Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Responsible for answering incoming telephone calls and directing them to the appropriate staff member(s) Performs all other duties as assigned Qualifications/Requirements: High School Diploma At least 3 years prior litigation legal secretary experience Ability to type, read and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail. Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary In this role you will provide dedicated support to employment litigation attorneys in the Orange County office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Responsibilities · Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred. · Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. · Handle a wide variety of complex and confidential time-sensitive material. · Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading). · Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed. · Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. · Coordinate docketing for litigation attorneys, maintain calendars and CLE records. · Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. · Prepare expense reports and assist with billing and collections as needed. · Perform various office and client filing (paper and electronic). Job Requirements · High school diploma or equivalent required, BA strongly preferred. · 3+ years' experience as a California legal secretary. · Knowledge of office equipment including telephones, copy/scan equipment and computers, Microsoft Office Suite, and excellent typing skills. · Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and can multi-task. · Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. · Possess a client service mindset with strong verbal and written communication skills. · Be analytical, able to problem-solve and propose resolutions. · Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. For California, the expected hourly range for this position is between $38-$44 per hour. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.