Secretary jobs in Shoreline, WA - 649 jobs

TheraEx Therapy is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Auburn, Washington. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 14 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Physical Therapy Assistant - HIRING! Job Details: Weekly Gross:$1,456.00 Auburn, WA 14-week contract Setting: SNF Requirements: Active Physical Therapy Assistant License Completion of credentialing checklist, background checks, and Covid test prior to start Education: Associate's Degree in Physical Therapist Assistant from an accredited program TheraEx Therapy Job ID #. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About TheraEx Therapy TheraEx Staffing Services is a leading name in healthcare staffing solutions. We enroll talented professionals to provide temporary staff to fill the needs of healthcare facilities across the nation. Benefits Medical benefits Dental benefits Vision benefits Health Care FSA 401k retirement plan Life insurance Sick pay Holiday Pay

Who We Are Prowess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define, manage, benchmark, and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients' technologies, their customers, and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients' businesses, so we can add value at every stage of engagement to help them succeed. Who You Are Prowess Consulting is looking for a Tour Planner to help our client with scheduling, planning and managing tour requests for their technology center. To be considered for this role, you must reside in the greater Seattle area. This is a full-time job that requires on-site attendance Monday through Friday. No third-party agencies, please . The Role and Responsibilities Scheduling, planning, and managing all tour requests Gathering information and coordinating logistics for tour requests Managing inboxes, calendars, and booking tools for Reporting any technology or maintenance issues Maintaining positive public relations with stakeholders Coordinating catering (as needed) Maintaining documentation (training manuals, templates, etc.) Qualifications Previous experience in an administrative role is required, preferably in a tech environment Strong organization and multi-tasking abilities a must Effective communication skills, both verbal and written, for interacting with staff, visitors, and external stakeholders A strong attention to detail is required Proficiency in Microsoft Office applications A positive, proactive attitude is a must. Experience with preparing documents, maintaining filing systems, and using communication tools (email, scheduling systems). Work experience in an administrative role, managing multiple programs and executives Additional Details The offered pay range for this position is $65,000 - 75,000 per year, depending on experience and geographic location. Prowess Consulting is an equal-opportunity employer, and diversity is a core value for us. We are a Minority/Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing. For more information, please visit **************************

24Seven is partnering with one of our Asset Management clients that is searching for a Office Administrative Assistant to join their team for an exciting new contract! This role is starting ASAP for the next 2+ weeks! Pay $28/hr! A private family office in the Bellevue/Kirkland area is seeking a highly professional Temporary Office Administrative Assistant to provide front-office and administrative coverage while the current Executive Business Partner is on vacation. This role will function as a temporary receptionist and office manager, ensuring smooth daily operations and a polished, confidential office environment. There is potential for full-time consideration based on performance and business needs. Key Responsibilities Serve as the primary front-desk point of contact, welcoming and directing guests with professionalism Manage conference room scheduling, meeting setup, and overall office readiness Open and close the office daily; ensure the office is secure and operating efficiently Provide general administrative support as needed (calendar coordination, document handling, light office tasks) Maintain office organization, supplies, and vendor coordination as required Support a small, high-trust team in a confidential, discreet environment Act as an extension of leadership by maintaining professionalism and operational continuity Qualifications 2-3 years of experience in an executive assistant, office manager, receptionist, or operations support role Experience supporting senior leaders or working in professional services, finance, or investment environments strongly preferred MUST be able to come onsite to Bellevue 8:30A-5:30P Monday-Friday If this is something you would be interested in, apply today as we are conducting interviews ASAP!

Title: Data Entry Administrative Assistant (Contract for 2+ months) Compensation: $24-$27/hr Industry: Education is eligible for medical, dental, vision, and 401(k). About the Role An institution in Shoreline, WA is seeking a reliable and detail-oriented Data Entry Administrative Assistant to support a busy department during a period of transition. This role is ideal for someone with strong administrative or data-entry experience, particularly individuals who have supported HR or payroll-related functions. You will play a key role in maintaining data accuracy, processing timesheet adjustments, supporting general administrative operations, and assisting with various reporting tasks. The ideal candidate is proactive, organized, accountable, and comfortable working in a fast-paced environment. Key Responsibilities Enter, audit, and verify employee timesheet data with a high level of accuracy Run query reports and document corrections or adjustments as needed Support administrative functions and assist with day-to-day workflow management Perform manual and electronic filing; maintain updated tracking systems Respond to internal inquiries via email in a timely, professional manner Assist with general office tasks and ad-hoc projects as assigned Collaborate closely with the department manager to reduce administrative workload Uphold departmental policies, procedures, and confidentiality standards Qualifications Required: 1-2+ years of administrative, data entry, or office support experience Strong typing accuracy and attention to detail Basic Excel skills and proficiency with Microsoft Office (Outlook, Word, etc.) Experience entering/retrieving data within an electronic records system (PeopleSoft experience is a plus) Familiarity with automated tracking systems and maintaining organized filing systems Basic mathematical competency Strong written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and work with minimal oversight Preferred: Background supporting HR, payroll, or timesheet administration Understanding of WA-state employment or payroll-related guidelines (a plus, not required) Experience in professional services, education, or similar environments Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Job Title: Receptionist Pay: 22.75-24.44 /hr Duration- 6 months M-F 8-5 Resource's typical working day: - Greeting people and employees - Assisting vendors - Getting temporary badges - Escort people or client - Setting up conference room - Things needed in the meeting room - Restocking and ordering snacks - Sending and receiving packages, mails Licenses/Certifications: N/A Must Have Skills: Previous Receptionist role Nice to have skills: Organized Problem - solving Knowledge of Mac or ios products, knows basic function of Mac or ios products (Iphone, Ipad, Mac) Years of Experience: 1 - 2 years of experience as receptionist Education : At least HS diploma Software skills: Basic Mac or ios Programs (Safari Web) Interview Process: Virtual Interview About Us: Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status

Title: Vendor - Administrative Coordinator Pay: $30 an hour Type: Onsite - Everett, Washington Duration: contract until 12/31/2026 is a member of the Material Planning HMV team. Your mission will be to provide materials support at one of our external heavy maintenance providers ensuring required materials are available on site in a timely fashion. Your team coordinates with Maintenance, Maintenance Control, Stores, Material Planning, Supplier Management, AOG Desk and other Technical Operation Departments to address material constraints and thereby protect the planned aircraft return to service. Key Responsibilities: Coordinate with heavy maintenance provider to address material and tooling requirements. Provide updates to Maintenance on material status for each aircraft, including mitigation efforts to address any shortages. Oversee the flow of unserviceable parts to ensure they are shipped promptly to designated repair shops. Monitor the return of unused material to AA stations. Qualifications: Bachelor's degree in related field or equivalent experience/training 3years' experience in Aircraft Maintenance Planning environment Ability to navigate and work with AA Web based systems Ability to read, interpret, and extract part information from technical documentation (IPC, Work Cards, Component Repair Manuals) Understanding of current Maintenance processes including MEL and Deferral process Ability to manage multiple tasks simultaneously in a fast-paced, dynamic work environment Excellent problem-solving skills Must be able to work in stressful situations during peak operations Preferred Qualifications: 3 years' experience in Aircraft Operational environment

As an Office Admin Assistant in the company, you will greet department visitors and perform a variety of office support activities. This includes preparing documents, assisting with scheduling, maintaining, organizing, and processing files, and other related tasks. Minimal Qualification · 2+ years of experience as a receptionist or office assistant, preferably assisting executive leadership. · 2+ years of general office experience. · 2+ years of experience using Outlook, Word, and Excel. Tasks: · Provides general administrative support to the Executive Department/Office of the CEO. · Provides handling of communications (phone, email, and mail). · Updates and maintains activity/document logs and trackers. · May arrange for travel, provide scheduling assistance and process purchases. · Supports meeting preparation, technology, and logistics, and coordinates special events and projects. · Performs general administrative tasks for the department. This includes data entry, word processing, records reconciliation and management, including confidential records and information. Provides administrative support for department projects. · Prepares documents, maintains filing systems, scans and organizes department materials and records. · Performs other duties of a similar nature. Skills: · Demonstrating courtesy, sensitivity, and respect in all interactions · Reliable attendance and ability to work on site. · Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions. · Professionally handling stress and interactions with others. · Managing multiple tasks simultaneously and effectively, and adjusting to changing priorities. · Exercising good judgment to discern when to take problems to a higher authority for resolution or guidance. · Proficiency with Microsoft Office tools, email, and other office software applications.

Fenwick is seeking a Legal Secretary who will perform a variety of secretarial and administrative tasks to support assigned attorneys and paralegals, providing exceptional customer service and support while consistently producing a high volume and quality work product to meet the needs of the Firm and its clients. This position offers a hybrid schedule and requires three days on-site in our Seattle, WA office with the possibility of additional required in-office days depending on business and client needs and requires a 37.5 hour work week supporting an 8:30 am - 5:00 pm daily schedule. Job Description: Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors. Responsible for producing high quality and error free work product in a timely manner. Develop a comprehensive understanding of efficiencies and teamwork with the local and firmwide secretarial teams. Responsible for effectively collaborating within the secretarial team to ensure the assigned attorneys and paralegals are being supported with an eye towards superior client services. Shared responsibility across offices for coverage of attorneys and paralegals. Possess a solid understanding of the litigation process: Initiating document setup for cases, including Civil Coversheet, Summons and Complaint, along with Corporate Disclosure Statement; Prepare, file and serve Answer to Complaint; Arrange for service via a Process Server. Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings along with a robust understanding of court rules, local rules, and calendaring needs utilized by courts relevant to attorney's litigation practice. Working knowledge of the court's PacerPro and its workflow procedures/protocols. Proficient in managing all aspects of the discovery process, including drafting, formatting, and proofreading discovery requests and responses, organizing documents, and coordinating with attorneys, clients, and opposing counsel to ensure timely and accurate production of materials. Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc.; thorough understanding of trial logistics; ability to travel as needed for trial/trial preparation. Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access. Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles. Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel. Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities. Perform a variety of administrative functions including preparing check requests, invoices and reimbursements. Responsible for managing and keeping assigned attorney's calendar updated with relevant information, i.e., client meetings, court deadlines, etc. Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents. Knowledge of timekeeping protocols; assist with entering attorney time, as necessary. Acquire knowledge and understanding of the Firm's resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks. Ability to be flexible and available to work overtime as necessary. Perform other tasks as assigned. Additional responsibilities may include: Review monthly bills for consistency, accuracy, spelling and substance, learn billing practices over time (usual write-offs, client format preferences, etc.); check bills for consistency against special engagement terms (deferrals, rates, caps, etc.). Ensure accurate execution of billing and collection instructions and follow-up with billing coordinator. Respond to client requests for month-end estimates. Monitor, identify and resolve A/R and collections issues, as necessary. Desired Skills and Qualifications Possesses interpersonal skills necessary to support positive working relationships and to effectively communicate, interact, and follow instructions in a demanding environment with/from a diverse group of attorneys, staff, clients and vendors with demonstrated poise, tact and diplomacy. Ability to multitask in a highly demanding, deadline-driven environment. The ability to prioritize and manage time effectively to ensure assignments are completed in a timely manner while operating in a fast-paced environment. Ability and desire to learn and apply new skills and knowledge by attending all ongoing technical training, secretarial and department meetings. Exercise discretion and independent judgment in resolving problems, recommend solutions as appropriate and/or work with the service departments to resolve issues. Must possess a keen eye for details, by proofing materials; demonstrate accuracy and thoroughness to meet the Firm's standards. Adapt to changes in the work environment, manage competing demands and the ability to pivot quickly to manage unexpected events. Ability to work proactively and independently with minimal supervision but can also work within a team. Work requires a high level of cognitive effort while performing a high volume of administrative and clerical tasks and other essential duties. Affinity for and knowledge of current technology and ability to comfortably adapt to new technology. Ability to identify future challenges and be proactive in offering solutions before they materialize. Initiative to identify areas and processes for improvement and takes action to implement change. Effective self-management and ability to make sound, independent decisions. High level of accountability; consistently meeting agreed-upon commitments. Reporting to the Senior Manager, Legal Administrative Services, the ideal candidate will have 5+ years of experience supporting litigation attorneys/paralegals in a law firm setting. Knowledge of patent litigation procedures is strongly preferred. Experience with independently e-Filing documents in accordance with the federal and states court's rules is required. #LI-Hybrid Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $76,000 - $108,250 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

The **UW Medical Center-Northwest Operating Rooms** have an outstanding opportunity for an **OR Secretary.** **WORK SCHEDULE** - Per Diem - Day/Weekend Shift (12-hour shifts) HIGHLIGHTS** - This position functions as receptionist for the unit, performing scheduling and clerical duties to assist staff members and support the efficient functioning of the unit. - Strong candidates will have six months of previous unit secretary experience (completion of a unit secretary/medical terminology course may substitute for experience). Current Washington State CNA license is preferred. **PRIMARY JOB RESPONSIBILITIES** - Answer telephone using defined etiquette standards; route calls and messages - Facilitate and act as a positive liaison between the unit and other departments - Coordinate scheduling of assigned surgeries and procedures - Obtain patient information and demographics from physician or office staff - Maintain office equipment, inventory, order, and restock office supplies - Assist with patient transport when needed **REQUIRED POSITION QUALIFICATIONS** High school graduate or GED equivalent **ABOUT UW MEDICAL CENTER-NORTHWEST** UW Medical Center is an acute care hospital located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in six specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances. The UW Medical Center-Northwest campus offers emergency and inpatient and outpatient medical, surgical, and therapeutic care. It is located in north Seattle on a beautiful, easy-to-access 44-acre campus that includes the neighboring Northwest Outpatient Medical Center and Specialty Care Meridian Pavilion. Teamwork. Community. Opportunity. **ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER** UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. Join our mission to make life healthier for everyone in our community. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $25.31 hourly **Pay Range Maximum:** $36.76 hourly **Other Compensation:** - **Benefits:** For information about benefits for this position, visit **************************************************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a temporary position **FTE (Full-Time Equivalent):** 0.00% **Union/Bargaining Unit:** SEIU 1199NW UWMC Northwest Service and Maintenance **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Selection for interview is based on evaluation of complete application file. Employment offer is based on employee evaluations, discipline history and attendance records, training and experience, references, and interview results. Hourly rate placement contingent upon verification of related WA public school experience. This position is included in the classified staff non-supervisory bargaining unit. Union shop requirements and the Collective Bargaining Agreement apply to this position. Employment contingent upon completion and verification of form information and background check with fee to be paid by applicant. Pay for contracted classified employees is distributed once/month on the last business day of the month. Pay for employees who work less than full year is spread through August. Questions concerning pay processes may be directed to the Personnel Office. Eligibility for SEBB medical, dental, vision, life insurance, AD&D, and LTD if anticipated to reach 630 hours in the school year. Eligibility for retirement based on 3.50 hrs/day or more for 5 or more consecutive months. Optional tax-sheltered annuities: Omni 403(b) and Deferred Compensation Plan. Personal leave, vacation leave (260-day employees only), and sick leave prorated based on FTE. Classified Personnel : Paraeducator - Behavior Support Assistant Responsible to: Building Principal Work Year: 180 Days/1.75 Supervision and 4 hours Behavior Support Assistant 5.75 Total General: Perform supervisory and monitoring activities of student behavior. Minimum Qualification: • At a minimum, AA degree or higher, or two years of college (72 quarter credits), or • Ability to meet State-determined performance standards in reading, math and writing (i.e., para-educator assessment). • Hold or ability to obtain Right Response Certification • Bilingual skills desirable. • Must have knowledge and skills of how to support and assist staff classroom behavior management • Ability to successfully and appropriately work with and navigate complex conversations with parent/guardians • Previous successful experience working with school age children • Background and experience with Positive Behavior Systems and implementation • Skills around social/emotional student support and regulation • Successful experience working with students with IEPs, 504s, and/or other health impairments • Must be able to function in a calm, efficient, courteous manner under stress and to exercise careful judgment, confidentiality and tact in the performance of duties. • Must be able to understand and follow written and oral instructions • Must be able to work independently and collaboratively • Must be able to work with staff and students; including the monitoring and disciplining of student activities. • Must be able to obtain a valid First Aid certificate and CPR training if required. • Ability to maintain consistent presence at assigned worksite and regularly work hours specified under contract. Position Responsibilities: • Supervise student behavior on school grounds and/or buildings. • Assist teacher(s) with the daily supervision of students for the purpose of maintaining and providing a safe and positive learning environment. • Interact with students and maintain awareness of specific student rules and regulations; discuss problems; observe students for possible illegal substance use or signs of abuse; report situations requiring action to appropriate school administrators. • Facilitate the implementation of schoolwide behavior expectation systems and training • Function as a contributing member on the building Safe & Civil Team and Student Intervention Team • Provide encouragement and reinforcement of positive student behavior. • Communicate with principal, teacher, counselor and/or office staff concerning individual student needs. • Provide creativity and flexibility in problem-solving and guidance of students and parents while providing fair and consistent discipline. • Supervise students that may need more support • Perform such other duties as, from time to time, may be assigned Supervisory Responsibilities: • Supervise students. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: AA degree or higher, or two years of college (72 quarter credits), or ability to meet State-determined performance standards in reading, math and writing. Previous successful experience working with school age children desirable. Language Skills: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to students, staff and other members of the school community. Bilingual skills desirable. Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Other Skills and Abilities: Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand and talk or hear. The employee frequently is required to walk and sit. Specific vision abilities required by this job include close vision and depth perception. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

As an Administrative Support Specialist, you will provide confidential administrative support and assistance to the Director and department staff. Responsibilities include drafting department specific correspondence and documents, managing assigned special projects, and coordinating schedules, travel, meetings, and events. You will serve as the department's primary liaison with internal and external customers, monitor and track department budgets, and serve as a subject matter expert for budget and business planning programs. Essential Duties 1. Provide confidential administrative support to the Director, managers, and department staff. * Coordinate and schedule department travel, meetings, and events * Act as a liaison between the department and internal/external customers; prioritize inquiries, relay messages, and screen contacts * Assist in preparing grievance responses by researching and compiling documentation * Compose and edit correspondence, presentations, and other materials using various software applications * Prepare monthly reports for the Director's review * Reconcile department credit cards 2. Independently manage department programs, including WSDOT Good To Go, CDL, Automotive Service Excellence (ASE) credentialing, uniforms, and interdepartmental projects. * Manage program scope, timelines, and implementation of related policies and procedures * Develop and implement processes to track and ensure all program requirements are met * Work with vendors to dispute and resolve erroneous charges * Review processes for inefficiencies; recommend and implement improvements * Maintain program files and records 3. Coordinate the preparation and submission of the department budget and business plan. * Research and provide recommendations on non-salary budget items * Create purchase and change orders for the Maintenance and Parts departments * Place orders and process invoices for payment * Monitor budget activity and authorize expenditures as assigned * Maintain budget documentation 4. Serve as Community Transit's liaison to the Department of Labor & Industries for the Apprenticeship Program. * Provide administrative support for apprentice training * Document performance and ensure appropriate pay and step progression 5. Review timesheets for accuracy and compliance with labor contracts, personnel policies, and labor laws. * Correct discrepancies and inform employees of changes * Document daily scheduled and unscheduled absences * Notify appropriate personnel of excessive absences 6. Establish processes and procedures for the department's electronic and paper records program. * Create, organize, and maintain records for storage, retention, or disposal * Serve as a website administrator with shared responsibility for creating and managing Maintenance Department content on the intranet 7. Collaborate with staff to develop and revise departmental policies, procedures, and documents. * Gather information from various stakeholders and compile it into usable documentation for review Requirements Minimum Qualifications * Five years of experience as an administrative assistant working with confidential information. Three of the five years must have been acquired within the last five years. An associate degree in office administration or a closely related field may substitute for up to two years of experience. * Demonstrated intermediate level skills with Microsoft programs (Outlook, Word, PowerPoint, Excel and SharePoint). * Ability to establish and maintain effective interpersonal relationships with coworkers, supervisor, the public, and others. An equivalent combination of education and experience to successfully perform the job duties is also accepted. Knowledge Requirements * Record and file management systems. * Grammar, punctuation, and spelling. * Business procedures - correspondence, taking minutes, managing confidential or privileged information. * Budget management, including invoice processing and monitoring and forecasting expenditures to meet business goals. * Understanding of and ensuring compliance with Collective Bargaining Agreements. Skill Requirements * Fostering an inclusive workplace by upholding Community Transit's core values in support of the organization's vision and mission. Inspiring team commitment, pride, and trust while promoting cooperation and motivating members to achieve shared goals. Demonstrating courtesy, sensitivity, and respect in all interactions. * Managing multiple tasks simultaneously and effectively and adjusting to changing priorities. * Dealing with sensitive issues with tact and professionalism. * Taking and transcribing meeting minutes. * Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions. * Working with highly detailed and confidential data. * Problem solving and good use of judgment. * Working well both independently and in teams. * Learning new assignments quickly. * Project management. * Synthesizing information and making recommendations within policy and procedure. Preferred Skills and Knowledge * Public sector work experience. * Knowledge of Community Transit policies, procedures, and operations. * Apprenticeship programs through Labor and Industries. * Community Transit applications and budgeting software programs. * Ability to type accurately at 50 wpm. * Effective coordination and use of resources. * Coordinating complex scheduling. * Establishing and maintaining effective interpersonal relationships with coworkers, supervisor, the public, and others. Working Conditions Hybrid telework may be available. Availability is at management discretion and may not be available for this position based on the nature of the work. Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to 10 pounds frequently and 20 pounds occasionally. Application and Selection Process * Only on-line applications will be accepted and must include a resume, completed application with job history listed and supplemental questions answered. Incomplete application packets will not be considered. * Applicants for this job may be considered for other openings up to six months after the date this position closes. * Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position. The evaluation process may include interviews, background checks, reference checks and various performance tests. PLEASE NOTE: Employee Benefits: Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance. Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency's deferred compensation plan. In addition to WA Paid Sick Leave, employees in this position, accrue nineteen (19) days of Paid Time Off (152 hours) in their first year and receive ten (10) paid holidays throughout the calendar year. Full list of all benefits and details can be found here. Community Transit provides a tobacco-free and drug-free work environment. If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Human Resources Recruiter know as your eligibility for this position will be affected. As a recipient of federal funds, Community Transit is an Equal Opportunity Employer and does not unlawfully discriminate on an basis prohibited by Federal, State or Local law. We value and encourage diversity in our workforce. EOE AA M/F/Vet/Disability. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.

Reports to: Program Manager Salary Range: Starting at $22.43 - $27.26 per hour Shift: Swing Shift Status: ☒ Full Time ☐Part Time ☐Regular ☐Temporary FLSA: ☐Exempt ☒Non-Exempt Job Summary: Chief Seattle Club provides permanent, affordable, and supportive housing to residents (primarily Native American/Alaska Native) at our housing projects: ?ál?al, Goldfinch Elders' Housing, Salmonberry Lofts and Sacred Medicine House. Along with housing comes wrap-around support services to help residents live healthy and sustainable lives. The Support Assistant works with the Case Managers and residents on supporting life at our housing sites, which includes culturally adaptive wrap-around services. Goals and objectives are established and evaluated by the Program Manager, Residential Services Director, and Program Director. Changes to the job description may happen at any time according to the needs of the organization. These positions require on-site work. Duties/Responsibilities: The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions . Facilitate safe and healthy community every day by getting to know member residents and supporting positive socialization with other residents and staff. Conduct yourself at all times with utmost respect and attention to trauma-informed care. Monitor cameras to ensure safety of building. Conduct daily building inspections of each floor. Report any damage to artwork, carpets, windows, walls, doors and bike room, trash rooms, and laundry rooms. Befriend residents and have all guests/visitors sign in. Ensure ongoing operations of the site, including chores, general grounds care, scheduling, and safety procedures. Maintain an inventory of janitorial and maintenance supplies. Communicate supply needs to the appropriate chain of command. Conduct daily inspections of property and arrange needed maintenance and repairs. Track completion of these responsibilities on the appropriate forms. Attend special community events and staff meetings. Sort and organize incoming donations. Supervise resident activities at the site and maintain daily resident logs. Aid case managers and/or Housing Stability Specialists/Case Managers. Enforce policies and procedures, adhering to program and CSC guidelines. Assist with office support services. Ensure completion of daily chores and weekly cleaning tasks around the office. Provide instruction to residents when necessary and answer any resident questions. Issue and enforce consequences when necessary for non-compliant residents. Support resident safety by responding appropriately to emergencies, reporting hazards or incidents promptly, and modeling safe practices in alignment with agency policies and trauma-informed care principles. Completion of all safety-related trainings. May be asked to participate in safety meetings. Other duties and/or special projects as assigned. Proven Experience Excellent communication skills Comfortable with computers and teaching others to use computers. Ability to handle complaints/conflicts in a calm and professional manner. Experience working with homeless and/or low-income populations is preferred. Must have a strong understanding of historical and intergenerational trauma among Indigenous communities. Strong crisis intervention skills with the ability to prioritize and handle multiple tasks under stressful conditions. Great customer service skills. Other Considerations: CPR & AED first aid certification Formal professional de-escalation training Experience working with Native American populations and/or a strong awareness of Native Cultures. Education and Experience: GED or High School diploma Highly organized, flexible, independent, culturally sensitive, and detail-oriented with the ability to multitask. Proficient in MS Office 365 Must possess great oral and written skills High degree of discretion and excellent judgment One year working in high-risk/at-risk populations but any experience with at-risk/vulnerable populations is a plus. Physical Requirements: Most positions at CSC are exposed to members of the community who have experienced or are experiencing trauma in various forms including but not limited to: domestic violence, sexual violence, homelessness, unemployment, financial hardship, etc. As a result, staff are at risk of secondary trauma. Employees are encouraged to seek external support and maintain self-care when working indirectly or directly with clients. Mental health care referrals for employees are available. Lifting, stretching, pulling, and pushing up to 60 lbs. Continuous standing, walking, and sitting. Benefits Summary: Full-time employee benefits package includes: Medical, Dental, Vision, and an Employee Assistance Program Public Transportation (ORCA) pass 401(k) Retirement Plan Paid Time Off, Holiday Pay, and Night Shift Differential Transparent Pay Schedule Internal Hiring and Encouraged Advancement Equal Employment Opportunity Chief Seattle Club is an equal opportunity employer. Employment decisions are based on merit and business needs. It is Chief Seattle Club's policy not to discriminate against employees and applicants based on race, color, citizenship, status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law, with respect to recruitment, hiring, training, promotion and other terms and conditions of employment. All employment decisions shall be consistent with the principle of Equal Employment Opportunity. Chief Seattle Club is committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, and vendors.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: [email protected] #CJ$70,000 - $80,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

HumanHire is partnered with a top global Law Firm to find a Legal Secretary to join the firms growing Litigation group in Downtown Seattle. The ideal Legal Secretary candidate is proactive, professional, and experienced in supporting litigation matters from inception through trial and appeal. We Offer: Pay: $75-110K Base plus OT and Bonus Hybrid Flexibility: 2 days remote weekly Benefits: 401K Match, Medical, Dental, PTO, Life, and more Legal Secretary Responsibilities: Provide comprehensive administrative support to litigation attorneys, including calendar management, scheduling, and correspondence Prepare, revise, and format legal documents such as pleadings, motions, discovery requests/responses, subpoenas, and correspondence File legal documents with state and federal courts, including e-filing, and ensure compliance with court rules and deadlines Maintain and monitor litigation calendars, including court dates, deadlines, and appointments Legal Secretary Qualifications: 2+ years of Legal Secretary experience Law Firm experience required Experience supporting Litigation attorneys If interested, please apply to this posting for immediate consideration! If this is not the ideal role for you, please look at our website ******************** for additional job opportunities! HumanHire is a national executive search and staffing firm with a leadership team that has over 50 years of experience as trusted industry professionals specializing in direct hire, temp to hire, temporary, and payrolling services. We have cultivated long-lasting relationships and utilize them to connect our candidates and clients in several industries and job functions: Paralegals Legal Assistants Billing and Accounting Attorneys Legal Secretaries Human Resources Business Development

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Opportunity for advancement Paid time off Vision insurance WBE Technologies LLC, a leading global supplier of technology solutions and one of the fastest growing companies in America is seeking a self starter to handle our logistics and administrative support. Come be a part of our growing team. Key Responsibilities: Logistics Coordinate transportation and logistics for DOMESTIC AND INTERNATIONAL inbound and outbound shipments Schedule customer orders and work closely with sales, warehouse, and operations teams Communicate with vendors, freight carriers, and internal teams to resolve any logistical needs Monitor inventory and assist with order tracking and delivery timelines Ensure compliance with all shipping regulations and company policies Administrative Generate and process customer invoices in coordination with the finance and sales teams Answer and route incoming phone calls and provide professional customer service Manage emails, and administrative correspondence Monitor office supplies and place orders as needed Monitor and update daily and weekly internal calendars Qualifications: Minimum 5 years of relevant experience in administration, invoicing, logistics, or transportation coordination Strong understanding of supply chain, logistics, and order fulfillment processes Proficient in Microsoft Office Suite (Excel, Outlook, Word) and ERP/CRM systems (Zoho or Rubicon ERP experience a plus) Excellent organizational skills and attention to detail Ability to work independently and collaboratively in a fast-paced environment Strong communication skills, both written and verbal Preferred Skills: Experience in a distribution or telecom-related environment Familiarity with freight carriers, LTL/FTL shipments, and drop-ship processes Working knowledge of international import and export compliance Benefits: Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for career growth in a dynamic industry

As an Administrative Support Specialist, you will provide confidential administrative support and assistance to the Director and department staff. Responsibilities include drafting department specific correspondence and documents, managing assigned special projects, and coordinating schedules, travel, meetings, and events. You will serve as the department's primary liaison with internal and external customers, monitor and track department budgets, and serve as a subject matter expert for budget and business planning programs. Essential Duties 1. Provide confidential administrative support to the Director, managers, and department staff. Coordinate and schedule department travel, meetings, and events Act as a liaison between the department and internal/external customers; prioritize inquiries, relay messages, and screen contacts Assist in preparing grievance responses by researching and compiling documentation Compose and edit correspondence, presentations, and other materials using various software applications Prepare monthly reports for the Director's review Reconcile department credit cards 2. Independently manage department programs, including WSDOT Good To Go, CDL, Automotive Service Excellence (ASE) credentialing, uniforms, and interdepartmental projects. Manage program scope, timelines, and implementation of related policies and procedures Develop and implement processes to track and ensure all program requirements are met Work with vendors to dispute and resolve erroneous charges Review processes for inefficiencies; recommend and implement improvements Maintain program files and records 3. Coordinate the preparation and submission of the department budget and business plan. Research and provide recommendations on non-salary budget items Create purchase and change orders for the Maintenance and Parts departments Place orders and process invoices for payment Monitor budget activity and authorize expenditures as assigned Maintain budget documentation 4. Serve as Community Transit's liaison to the Department of Labor & Industries for the Apprenticeship Program. Provide administrative support for apprentice training Document performance and ensure appropriate pay and step progression 5. Review timesheets for accuracy and compliance with labor contracts, personnel policies, and labor laws. Correct discrepancies and inform employees of changes Document daily scheduled and unscheduled absences Notify appropriate personnel of excessive absences 6. Establish processes and procedures for the department's electronic and paper records program. Create, organize, and maintain records for storage, retention, or disposal Serve as a website administrator with shared responsibility for creating and managing Maintenance Department content on the intranet 7. Collaborate with staff to develop and revise departmental policies, procedures, and documents. Gather information from various stakeholders and compile it into usable documentation for review Requirements Minimum Qualifications Five years of experience as an administrative assistant working with confidential information. Three of the five years must have been acquired within the last five years. An associate degree in office administration or a closely related field may substitute for up to two years of experience. Demonstrated intermediate level skills with Microsoft programs (Outlook, Word, PowerPoint, Excel and SharePoint). Ability to establish and maintain effective interpersonal relationships with coworkers, supervisor, the public, and others. An equivalent combination of education and experience to successfully perform the job duties is also accepted. Knowledge Requirements Record and file management systems. Grammar, punctuation, and spelling. Business procedures - correspondence, taking minutes, managing confidential or privileged information. Budget management, including invoice processing and monitoring and forecasting expenditures to meet business goals. Understanding of and ensuring compliance with Collective Bargaining Agreements. Skill Requirements Fostering an inclusive workplace by upholding Community Transit's core values in support of the organization's vision and mission. Inspiring team commitment, pride, and trust while promoting cooperation and motivating members to achieve shared goals. Demonstrating courtesy, sensitivity, and respect in all interactions. Managing multiple tasks simultaneously and effectively and adjusting to changing priorities. Dealing with sensitive issues with tact and professionalism. Taking and transcribing meeting minutes. Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions. Working with highly detailed and confidential data. Problem solving and good use of judgment. Working well both independently and in teams. Learning new assignments quickly. Project management. Synthesizing information and making recommendations within policy and procedure. Preferred Skills and Knowledge Public sector work experience. Knowledge of Community Transit policies, procedures, and operations. Apprenticeship programs through Labor and Industries. Community Transit applications and budgeting software programs. Ability to type accurately at 50 wpm. Effective coordination and use of resources. Coordinating complex scheduling. Establishing and maintaining effective interpersonal relationships with coworkers, supervisor, the public, and others. Working Conditions Hybrid telework may be available. Availability is at management discretion and may not be available for this position based on the nature of the work. Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to 10 pounds frequently and 20 pounds occasionally. Application and Selection Process Only on-line applications will be accepted and must include a resume, completed application with job history listed and supplemental questions answered. Incomplete application packets will not be considered. Applicants for this job may be considered for other openings up to six months after the date this position closes. Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position. The evaluation process may include interviews, background checks, reference checks and various performance tests. PLEASE NOTE: Employee Benefits: Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance. Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency's deferred compensation plan. In addition to WA Paid Sick Leave, employees in this position, accrue nineteen (19) days of Paid Time Off (152 hours) in their first year and receive ten (10) paid holidays throughout the calendar year. Full list of all benefits and details can be found here. Community Transit provides a tobacco-free and drug-free work environment. If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Human Resources Recruiter know as your eligibility for this position will be affected. As a recipient of federal funds, Community Transit is an Equal Opportunity Employer and does not unlawfully discriminate on an basis prohibited by Federal, State or Local law. We value and encourage diversity in our workforce. EOE AA M/F/Vet/Disability. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.

Open: January 16, 2026 Close: When Filled Job Title: Legal Secretary Department: Probation Reports To: Director Hours: 40 Hrs/Wk - Full Time Salary: Based on Salary Matrix+Benefits *Salaries are market competitive. For accurate salary information, call ************* or email **************************. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave. Position Summary: The Legal Secretary provides high-level clerical, administrative, and operational support to the Probation and Youth Diversion Department. This position maintains both electronic and physical records, manages sensitive and confidential information, supports case flow functions, assists the public and clients at the front counter, and ensures the efficient daily operations of a justice-based office. Work involves direct contact with probation clients-including those who may be hostile, intoxicated, or unpredictable-and requires strong organizational, interpersonal, and safety-aware skills. Essential Duties and Responsibilities Greets public; provides customer service in a culturally sensitive and trauma-informed manner. Directs clients to designated meeting areas and may need to de-escalate situations when clients are upset. Answers phones, screens calls, takes detailed messages, schedules appointments, and photocopies documents. Logs, tracks, and distributes all incoming correspondence outgoing correspondence. Including orders, reports, mail, and interdepartmental communication. Maintains office equipment, as necessary. Maintains office supplies and equipment, including: managing inventories, tracking and confirming orders. Regularly completes computer file backup. Processes, files, maintains, safeguards, and archives all criminal, civil, Youth Diversion and child dependency files according to department procedures and Criminal Justice Information Systems standards. Drafts, formats, and edits legal documents, correspondence, and notices as needed. Assists in compiling research of cases, reports, and other projects. Collects and maintains accurate data and statistics on all cases, including maintaining a domestic violence data tracking system, and monitors to ensure compliance with grants awarded for the benefit of the Probation Office. Receipts certified mail. Apprises Probation staff of anyone in custody with law enforcement daily. Contributes to a favorable public image of the Tribe by establishing and maintaining relationships and participation in the community (civic, industry, and professional). Maintains calendars for staff and meeting rooms: schedules meetings and coordinates with Tribal Court, Prosecutor, Public Defender, service providers, and other agencies. Supports officers by preparing packets, making copies, scanning items, and organizing files and documents. Including utilizing the case management software daily to upload documents, update cases, maintain accurate logs, and ensure timely data entry. Keeps lobby and interview rooms stocked, clean, and prepared for client use. Performs other duties as assigned. Supervisory Responsibilities No supervisory duties. Qualifications and Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Associate's degree (A.A.) or a related certification; or two years related experience and/or training; or satisfactory equivalent combination of education and experience required. Intermediate experience and knowledge using word processing and spreadsheets (i.e. Word for Windows, Excel, Access, etc.) required. Experience in a Tribal, Court, legal, or probation environment preferred. Must be willing to attend appropriate educational training program(s) to enhance skill, knowledge, and abilities. Language Skills Employee must demonstrate the ability to interact tactfully and positively with Tribal members, all levels of staff and management. Ability to maintain a high level of confidentiality. Ability to read, analyze and interpret common professional journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from staff and regulatory agencies. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions. Ability to effectively present information to management, employees and groups of people. Ability to communicate effectively with people of varying backgrounds, education levels, and temperaments. Ability to perform verbal de-escalation techniques preferred. Mathematical Skills Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions and apply them to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Licenses or Certificates Must have and maintain a valid and unrestricted Washington State Driver's license and proof of insurance. Driver's License must not contain any restrictions that would otherwise prevent an employee from complying with the Tribe's Vehicle Use Policy. Must be willing to attend appropriate educational training program(s) to enhance skill, knowledge, and abilities. Successful completion of department case management software, training required to be completed within 2 years of hire. Must qualify and be certified to be able to access information from National Crime Information Center (NCIC) and Criminal Justice Information Services (CJIS is a division of FBI) and obtain and maintain a level 2 certification. Other Skills and Abilities Must pass a criminal background check prior to and periodically throughout employment. Ability to be culturally sensitive in a diverse community. Must not have any outstanding arrest warrants and no criminal convictions during the last five years per CJIS access requirements. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires the ability to operate a personal computer, multi-line telephone, calculator, facsimile, security cameras, and photocopier. Requires the ability to read, write, communicate, and interpret information accurately in English. Requires the ability to concentrate and consistently produce accurate work. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee occasionally is required to stand and walk. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is moderate. The physical exertion is low to moderate. Work is performed in an office setting. Requires travel using department vehicles for work related transportation, supply pickups, and other duties. There are frequent employee and client contacts and interruptions during the day. Position may be stressful at times due to the sensitive or confidential issues being addressed. Employee may be exposed to angry, hostile, and/or intoxicated individuals. Employee may be exposed to hazardous drugs, chemicals and bio fluids. The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment. Indian Preference Employer as Required by Law Online Application Tips: 1. If you are using a PC, use Chrome. If you are using a MAC, use Safari. 2. Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to ************************** and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded. 3. Indian Hiring Preference - send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at ************************** or call **************. 4. Provide 3+ references (we cannot obtain references from direct family members - mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to ************************** 5. To add more employment, education, references, etc., click on the small + sign at the top right corner of the page. 6. When entering salaries, only use numbers. Do not use any other characters (such as , . or $) 7. After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission. *Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic. If you have any questions about the positions or the online application, please call ************** or email **************************. 3009 E. Portland Ave., Tacoma, WA 98404

**Days Off:** Saturday, Sunday **Shift:** Day **Insurance Benefits:** Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability **Other Benefits:** Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan **Union Representation:** This position is a part of a union and is represented by SEIU Healthcare 1199NW. **About DESC:** DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness. As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness. **JOB DEFINITION:** This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. **MAJOR DUTIES AND RESPONSIBILITIES:** **Front Desk & Lobby - Client Interactions:** + Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival. + Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior. + Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors. + Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption. + Provide information about and referral to other services available in the community to homeless people and others in need. + Ensure cleanliness of lobby area, interview/conference rooms and work area. **Phones/Mail/Office Supplies:** + Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone. + Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database. + Order, maintain and dispense office supplies and forms needed by staff. + Schedule routine maintenance of office machines. **Paperwork:** + Assist program staff to update and maintain current resource lists and information manuals. + Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials. + Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed. + Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system. + Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents. + Generate reports from DESC's database and distribute them to appropriate staff. **Non-position specific:** + Participate in staff meetings and in-service trainings, as appropriate. + Other duties as assigned. Requirements **MINIMUM QUALIFICATIONS:** + Excellent typing and keyboard skills and clerical skills/experience. + Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly. + Ability to work independently with a minimum of direct supervision. + Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team. + Initiative and creativity in problem solving and system development. + Careful attention to detail. + Ability to communicate and work effectively with staff from various backgrounds and disciplines. + Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors. + Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients. **PHYSICAL DEMANDS:** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. **EQUAL OPPORTUNITY EMPLOYER:** DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply. Salary Description $31.42 - $34.69

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience