Secretary jobs in Smithtown, NY

Job Title: Coordinator / Admin Onsite Requirements: Communications Skills Basic Computer Skills Organization/Scheduling Skills Job Description: Responsibilities: Assisting with the County's component school districts in procuring arts and enrichment programming Communicating daily with school district administrators and teachers, artists/arts organizations, and the public (PTA/PTO representatives) Tracking contracts and required documentation, assisting with paying invoices and filing Entering data into the "Arts in Education" website Monitoring and directing emails and phone calls Assisting artists and arts organizations with program listings, school bookings and contract issues Inputting artist credit card payments and tracking website revenue Required skills: Self-directed, organized and collaborative High level oral and written communication skills Strong computer skills, database entry and filing Ability to establish and maintain collaborative working relationships with program staff and administrators Experience with technology, including presentation programs (PowerPoint, Canva, etc.) **3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply. This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future. This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role. Due to the nature of the work, a United States Government Clearance is required to be eligible for the position**

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently located across the U.S. At BakeMark we appreciate our employees and their families and offer competitive pay and a full suite of benefits: Competitive Compensation Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost) 401K (generous retirement benefits) with a Company Match Paid Holidays and Paid Time Off SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Download PSP orders into NDS system after review and correction of ROE Edit List. When necessary, manually enter orders into NDS or PSP system. Reviews and corrects Order File Status Report. Transfers order file for routing. Notify customers or sales reps. of customer item “outs”. Ensures COAs, and Spec Sheets are provided to Customers as necessary. Daily invoicing of credit memos. Credit and Collections Answers telephone and direct calls to appropriate person. Research customer, Sales Rep and BAKEMARK Affiliate inquiries. Back up to Will-Call and other positions as directed by Supervisor. Provide Sales Representative vacation relief. Files documents as directed. Assist Office Supervisor with back-office duties as needed, such as cash handling and NDS data input. Treat all customers both externally and internal with dignity and respect. Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated. Other duties will be assigned as needed to meet company goals and objectives. BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.

Receptionist- Real Estate Investment Firm - $60-70k + Bonus Our client, a prominent Investment Firm is seeking an enthusiastic and driven Receptionist to work in their Greenwich, CT office. The ideal candidate is eager to take on day-to-day tasks and incorporates their positive attitude with every interaction. They have a great close-knit culture and are looking to add another all-star to their team. This role is 5 days week onsite from 8:30-5pm Responsibilities: Assist in office duties such as answering phone calls, sending emails and greeting visitors Maintain the office to ensure all workspaces are well kept and fully supplied Monitor and sort all incoming and outgoing mail/packages Order weekly breakfast and lunch catering Prepare expense and data reports Liaise with building manager, security, and maintenance staff Handle other projects as needed Qualifications: Excellent written and verbal communication skills Proficiency in Microsoft Office Professional, refined, and organized demeanor Meticulous attention to detail and organization A positive, adaptable attitude - looking for someone to jump in and take charge! Proactive, takes initiative, and team-oriented mindset This firm offers employees benefits, PTO, and the opportunity to work in a collaborative and encouraging workplace. Please submit your resume to be considered! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Project Recruit has partnered with a well-established Long Island law firm that has built its reputation on relationships, results, and community. If you're looking for a place where you can do meaningful work in a welcoming, team-oriented setting with long-term stability, this firm offers an exceptional opportunity to grow personally and professionally. RESPONSIBILITIES: Prepare all client engagement letters. Open and maintain client files. Prepare Land Use and Zoning litigation documents and required notices/postings; e-file court filings. Update client status memos. Assist with business development research and outreach. Prepare and format documents and proofread documents for accuracy. Provide additional administrative support, including but not limited to, maintaining practice group's calendar, attending weekly practice group status update meetings, answering telephones, making copies, scheduling meetings, and entering data into the billing system. QUALIFICATIONS: 2+ years of legal secretarial experience (preferably general real estate and/or litigation experience). Proficient in Microsoft Office (Word, Excel, and Outlook). Bachelor's Degree preferred. Strong interpersonal communication and writing skills with the ability to effectively interact via telephone, e-mail, and in-person with clients, attorneys, etc.

Epicured | Culinary Project Assistant Pay: $55,000 annual salary Job Title: Culinary Project Assistant Job Type: Full-Time (Monday - Friday 9am-6pm) Why Epicured? Epicured is on a mission to combat and prevent chronic disease, translating scientific research into high-quality food products for patients nationwide. Our evidence-based approach brings together the best of the clinical and culinary worlds to help people eat better, feel better, and live better one meal at a time. By joining our Culinary team, you'll support critical work at the intersection of food, healthcare, and innovation - helping to ensure that every meal we create meets Epicured's exacting standards for nutrition, consistency, and quality. Role Overview Epicured is seeking a Culinary Project Assistant to support recipe data management, scaling, and nutritional accuracy within our Culinary Resource Planning (CRP) system, Gally. Working directly with our Chief Culinary Officer, and Executive Chef this role plays a central part in translating culinary creativity into operational precision across our Healing Foods Facility. This position is ideal for someone analytical, organized, and excited to blend culinary operations with data-driven systems. Key Responsibilities Input, maintain, and verify recipe data in Gally, Epicured's Culinary Resource Planning (CRP) system. Partner closely with the Chief Culinary Officer & Executive Chef on recipe entry, nutrition outputs, scaling calculations, and production-ready formatting. Serve as a liaison between the Culinary team and Gally to resolve issues, test features, and optimize workflows. Ensure accuracy of ingredients, yields, portion sizes, allergen flags, and nutritional outputs across all recipes. Support culinary operations in organizing recipe files, updating documentation, and standardizing formats across teams. Assist with various culinary projects, including new product development, menu updates, and process improvements. Qualifications Bachelor's degree required. 1-3 years of experience in data analysis, production systems, or culinary operations support. Strong analytical skills and excellent attention to detail. Comfortable navigating database-driven tools or ERP-like platforms. Strong communication and collaboration skills; ability to work with chefs, operations teams, and technical partners. Preferred Qualifications Spanish-speaking preferred. Background in nutrition, food science, or culinary operations. Experience with recipe management software or ERP systems. Compensation & Benefits Salary Range: 55,000 Benefits include: 401(k) Health, Dental, and Vision insurance Unlimited Paid Time Off (PTO) Employee meal discounts Growth opportunities within Epicured's Culinary and Operations teams Equal Employment Opportunity Epicured is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of age, race, creed, color, national origin, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, or any other protected status under federal, state, or local law. How to Apply Apply via job board or email your resume to *********************** with the subject line “Culinary Project Assistant - Glen Cove.”

Confidential Receptionist - Greenwich, CT A small, family-run real estate firm is seeking a Receptionist to serve as the warm and professional first point of contact for visitors and callers. This role is ideal for someone who enjoys working in a quiet, close-knit office environment and takes pride in keeping operations running smoothly. Schedule: 5 days onsite Monday-Friday, 9:00am-5:00pm Compensation: $50-55k Key Responsibilities Greet clients, visitors, and vendors warmly, ensuring a positive first impression. Answer and route incoming phone calls; take accurate messages as needed. Respond to general inquiries about the firm with professionalism and discretion. Maintain a clean, organized, and welcoming reception area. Monitor office supply levels and place replenishment orders. Coordinate light office maintenance requests with vendors or service technicians. Keep common areas (coffee station, printer area, meeting room) tidy, stocked, and guest-ready. About You Comfortable working in a small, quiet, family-run office environment Professional, friendly, and reliable Organized with strong attention to detail Able to juggle simple operational tasks while maintaining a polished front-office presence You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Duties/Responsibilities: Receive and distributing packages from UPS, DHL, FEDEX, and USPS daily to employees. Occasionally drop off packages to local FedEx location. Maintaining the sample room clean and organized on a daily basis Manage Sample Room Inventory. Replenish/Return inventory as needed to/from 3PL Package and process outgoing domestic and international shipments based on internal requests. Receive and deduct inventory within the D365 ERP system. Maintain and Order shipping supplies Break down and dispose of cartons and packaging materials daily. Replenish copier paper throughout all office printers on a weekly basis. Assist with office tasks such as moves, assembling items, hanging photos, and office setup tasks. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office Suite or related software. Ability to multi-task, work under pressure, and be adaptable. Excellent time management skills. Must have a valid driver's license and reliable vehicle. Education and Experience: High school diploma or equivalent required. Clerical experience preferred. Experience with Microsoft D365 is preferred. Ability to carry heavy items, such as boxes Knowledge of printers and office machinery

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Long Island Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's Long Island's office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment. Key Responsibilities: Prepare and format legal filings, including proofreading, redacting and organizing exhibits. Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures. Open and maintain new client matters, including document organization, indexing, and electronic file management. Conduct research and retrieve court decisions from Westlaw. Prepare correspondence, including cover letters for billing statements. Accurately input billing information into the firm's billing software. Schedule and coordinate conferences, depositions, and maintain attorney calendars. Process and track third party vendor invoices and collaborate closely with the accounting department. Qualifications: Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules. A collaborative attitude and willingness to take on new challenges. Exceptional organizational skills with a proven ability to multitask in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Outlook, Excel). Strong typing skills with meticulous attention to detail. Excellent written and verbal communication skills. Current Notary Public License preferred. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $70,000 - $80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Long Island Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's Long Island's office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment. Key Responsibilities: Prepare and format legal filings, including proofreading, redacting and organizing exhibits. Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures. Open and maintain new client matters, including document organization, indexing, and electronic file management. Conduct research and retrieve court decisions from Westlaw. Prepare correspondence, including cover letters for billing statements. Accurately input billing information into the firm's billing software. Schedule and coordinate conferences, depositions, and maintain attorney calendars. Process and track third party vendor invoices and collaborate closely with the accounting department. Qualifications: Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules. A collaborative attitude and willingness to take on new challenges. Exceptional organizational skills with a proven ability to multitask in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Outlook, Excel). Strong typing skills with meticulous attention to detail. Excellent written and verbal communication skills. Current Notary Public License preferred. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $70,000-$80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Reed Intermediate School December 9, 2025 The Newtown Public School District values the benefits that a diverse workforce brings to our students and community. We are committed to recruiting, supporting, mentoring, coaching and retaining a highly motivated, dedicated, and enthusiastic staff. We welcome your interest in joining us and look forward to meeting you! Title: Executive Administrative Assistant to the Principal Location: Reed Intermediate School Salary: In accordance with the educational personnel contract, new hire rate of $31.11 Starting Date: January 5, 2026 Qualifications: The ideal candidate will: * Have previous secretarial or office administrative experience (preferred) * Be knowledgeable of modern office practices, procedures, and equipment * Possess a high level of proficiency in all aspects of Microsoft Office and Powerschool * Be familiar with office protocols and terminology within a school setting * Have strong interpersonal skills and demonstrate patience, flexibility, creativity, and kindness * Have effective management skills * Demonstrate excellent typing and computer skills * Maintain confidentiality at all times Responsibilities: The Executive Administrative Assistant to the Principal will: * Maintain principal's calendar * Maintain staff and school calendars * Share frequent and daily communications with staff, students, and families, as necessary * Troubleshoot problems as they develop in the main office * Multiple and ongoing school budget-related tasks including: Collaborate with appropriate staff and manage/review budget requests, compile all data needed to produce annual school budget, enter budget into database, prepare materials for annual budget presentation, collaborate and review budget with principal frequently, and serve as liaison to Central Office with budget requests, inquiries, etc. * Collect, review and process school purchase orders regularly * Oversee ongoing school events * Be proficient with completing additional tasks as assigned by the building principal Application Procedure: Qualified applicants are invited to apply online by December 15, 2025, via the following link: ******************************************** The Newtown Public School District is committed to a policy of equal opportunity/affirmative action for all qualified persons. TheNewtown Public School District does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religion, sex, age, national origin, ancestry, alienage, marital status, sexual orientation, gender identity or expression, disability, pregnancy, genetic information, veteran status, status as a domestic violence victim, or any other basis prohibited by Connecticut state and/or federal nondiscrimination laws, except in the case of a bona fide occupational qualification.

Full service Long Island law firm seeks F/T Secretary for Trusts and Estates Department to work directly with senior staff. MS Word and transcription necessary. Responsibilities will include document preparation, client liaison, administrative and secretarial support to a team of attorneys, managing appointment calendars, phones, and scheduling and coordinating meetings. Must be prompt and possess strong communication skills. Attractive benefits package available. Salary commensurate with experience. (No phone calls accepted).

📍 Uniondale, NY (Onsite - 5 days/week) 💰 Salary: Up to $95,000 What You'll Do: Provide high-level litigation support to attorneys, including preparing and editing legal documents with a focus on accuracy and formatting. Manage and organize case files and correspondence, both electronic and paper, ensuring everything is up-to-date and easily accessible. Handle heavy document editing, proofreading, and redlining of legal filings. Assist with motion practice and prepare documents for electronic filing (e-filing) in both state and federal courts. Create and edit Table of Authorities and Table of Contents using advanced MS Word functions. Perform document bookmarking, hyperlinking, and PDF editing/redaction as needed. Maintain attorney calendars, schedule meetings, and manage daily administrative tasks. What You'll Bring: Experience: Minimum of 5 years of legal secretarial experience in a litigation-focused environment. Technical Skills: Proficient in Microsoft Word, including advanced formatting features like Table of Authorities, Table of Contents, styles, and hyperlinks. E-filing Knowledge: Prior experience preparing and submitting court filings electronically. Document Handling: Strong skills in document management, editing, PDF manipulation (including redactions), and file organization. Attention to Detail: Exceptional proofreading and multitasking abilities with strong organizational skills. Communication: Excellent verbal and written communication skills. Work Ethic: Ability to work independently and efficiently in a high-volume, deadline-driven environment. ****************************

***THESE ARE CIVIL SERVICE POSITIONS. ALL APPOINTEES WILL BE REQUIRED TO TAKE AND PASS AN EXAMINATION AND BE REACHABLE BEFORE ATTAINING PERMANENT STATUS.*** MUST BE A NASSAU COUNTY RESIDENT FOR AT LEAST 12 MONTHS TO BE ELIGIBLE Performs secretarial and clerical duties in recording and completing legal forms and documents; performs related duties as required. COMPLEXITY OF DUTIES Under general supervision, the duties involve the exercise of considerable judgment in the performance of a variety of clerical functions of more than routine difficulty. TYPICAL DUTIES * 1. Types and prepares legal documents, including legal opinions, briefs, pleadings, memoranda of law, contracts, and transactional materials. * 2. Checks files and proofreads documents to verify accuracy and completeness of citation and references in legal correspondence or documents. * 3. Maintains calendars for attorneys, including court calendars where applicable. * 4. Types reports, letters, schedules, and forms. * 5. Operates a personal computer and related office equipment. 6. Maintains manual and automatic filing systems and other records. * 7. Utilizes standard office computer applications such as Microsoft Word. 8. Takes minutes in examination of witnesses at hearings or court proceedings, as required. *ADA TYPICAL ESSENTIAL FUNCTIONS FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES 1. Considerable knowledge of either civil legal terminology, forms, and documents for appointment to the Office of the County Attorney or criminal legal terminology, forms, and documents for appointment to the Office of the District Attorney. 2. Considerable knowledge of spelling, punctuation, and grammar. 3. Considerable knowledge of modern office practices, procedures, and equipment. 4. Ability to type legal documents accurately, and at a reasonable rate. 5. Ability to operate a personal computer and related equipment. 6. Ability to utilize standard office computer applications such as Microsoft Word. 7. Ability to maintain records. MINIMUM QUALIFICATIONS Training and Experience Graduation from high school and Two years of satisfactory experience performing clerical or secretarial functions in a law office. NOTE: 1. Associate's degree in Legal Secretarial Science from a regionally accredited or New York State registered college, university, or business school, may be substituted for the two years of experience. 2. Experience, as outlined above, in excess of the two-year requirement may be substituted for high school education on a year-for-year basis up to a maximum of two years. SALARY: Starting salary is $33,669 Salary after 1 year is $48,307

DISTINGUISHING FEATURES OF THE CLASS: Performs difficult but routine typing and general clerical work. Engages in detailed clerical work under general supervision. Detailed instructions are given for new or difficult assignments. Since this is the beginning class in the typist series, alertness and a willingness to learn and prepare for assignments of progressively increasing difficulty are essential. Does related work as required. EXAMPLES OF WORK: (Illustrative only) Types forms, form letters, invoices, resolutions, vouchers, records, reports and index cards and similar materials; Transcribes longhand copy; Relieves switchboard operator; Addresses envelopes on a typewriter or computer; Sorts correspondence, vouchers and similar materials; Acts as receptionist, directing callers to the proper person or office; Operates all office machines; Indexes materials. REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Good knowledge of office terminology, procedures and equipment; reasonable knowledge of business arithmetic and English; ability to type from clean copy or rough draft as a minimum acceptable rate of 35 words per minute on a typewriter or personal computer; clerical aptitude, write legibly; mental alertness; neatness of appearance; ability to get along well with others; tact and courtesy and physical condition commensurate with the demands of the position. ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of an equivalency diploma recognized by the New York State Education Department, including or supplemented by a course in typing or computers; PLUS one year of office experience which shall have including clerical work and working on a computer. Reviewed 9/7/76; 5/7/79 Reviewed with no change 7/26/82; 8/18/86 7/28/10 Revised 4/29/96; 9/21/99 CSC Amended 9/14/15

Job Description Qualifications Must have 2+ years experience Must have prior experience with State and Federal Court procedures and processes such as e-filing Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2010 (Word, Outlook, Excel) Strong written and verbal communication skills Exceptional attention to detail Responsibilities Type, edit, file and compose correspondence, including letters and legal memoranda, discovery responses, answers to complaints, demands and other related legal documents Transcribe dictation and/or edits handwritten documents E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support. The focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail. Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. The successful candidate is a very organized, detail-oriented team player possessing at least 6 years recent litigation secretary experience (including electronic filing). Essential Functions Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Provide support for four+ attorneys in employment law matters and backup support as needed. Interact with internal departments, outside agencies, vendors and clients. Draft/revise/proofread correspondence, pleadings, documents and other documents as directed. Handle a wide variety of complex and confidential time-sensitive material. Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements as needed; assist with expense reimbursement. Various office and client filing. Other office administrative functions as needed. Qualifications/Skills Required At least 6 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus. Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies. Must have a solid understanding of technical legal terminology as well as experience with electronic court filings. Experienced with trial preparation and briefs. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to timely respond to deadlines, balance workload and take initiative. Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus. Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level. Punctual with excellent attendance. Educational Requirements High School diploma or equivalent required. 4-year college degree preferred. For Westchester County, the expected salary range for this position is between $40.00 and $60.00. The actual compensation will be determined based on experience and other factors permitted by law. Jackson Lewis offers a competitive benefits package that includes: • Medical, dental, vision, life and disability insurance • 401(k) Retirement Plan • Flexible Spending & Health Savings Account • Firm-paid holidays, vacation, and sick time • Employee assistance program and other firm benefits. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our White Plains, NY Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's White Plains office is currently seeking a Legal Secretary to join a leading litigation team Key Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Retrieve court decisions from Westlaw Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Qualifications Must have 3+ years Litigation experience Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities Familiarity with New York and New Jersey State and Federal court procedures and rules Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel) Strong written and verbal communication skills Licensed Notary A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $65,000 - $80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

SourceProSearch is currently seeking a full-time Legal Secretary to join its Trust & Estates Department. This is an excellent opportunity for an experienced legal professional to contribute to a dynamic and respected firm. What You'll Do: Provide comprehensive administrative and legal support to the Trust & Estates team. Manage and edit legal documents with precision and attention to detail. Coordinate schedules, appointments, and client communications. Utilize software tools such as Word, Outlook, Adobe, Excel, PowerPoint, and document management systems to perform tasks efficiently. Maintain organization of files, documents, and correspondence. Multitask effectively in a fast-paced, diverse environment. What You'll Bring: At least 5 years of legal secretarial experience, preferably in Trust & Estates. Strong proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Adobe. Familiarity with document management software. Exceptional communication, organizational, and multitasking skills. Great attention to detail and ability to work with diverse teams. Learn more about this exciting opportunity to work with a prestigious Long Island law firm! ****************************

Qualifications Must have 2+ years experience Must have prior experience with State and Federal Court procedures and processes such as e-filing Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2010 (Word, Outlook, Excel) Strong written and verbal communication skills Exceptional attention to detail Responsibilities Type, edit, file and compose correspondence, including letters and legal memoranda, discovery responses, answers to complaints, demands and other related legal documents Transcribe dictation and/or edits handwritten documents E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting