Post job

Secretary jobs in South Bend, IN

- 172 jobs
All
Secretary
Administrative Assistant
Office Secretary
Board Of Education Secretary
Administrative Specialist
Administrator Secretary
Department Secretary
Clerical Office Worker
  • School Office Main Secretary

    South Bend Community School Corporation 3.1company rating

    Secretary job in South Bend, IN

    School Office Main Secretary Immediate Supervisor: Building Principal Starting Pay: $17.50/HR Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees. Essential Functions * Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc. * Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc. * Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. * Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. * Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office. * Maintains inventories of supplies and materials for the purpose of ensuring items' availability. * Assists visitors to the office, including students, parents, substitutes teachers, and others. * Answers telephone calls, and provide information and assistance to callers. * Distributes incoming mail appropriately; sends outgoing mail. * Schedules appointments with students, parents and teaching staff or others as requested. * Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. * Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals). * Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. * Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc. * Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions. Additional Duties: Performs other related duties as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment: Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Knowledge, Skills and Abilities * Ability to describe problems and work orally or in writing to supervisor as required. * Ability to establish and maintain cooperative working relationships with others contacted in the course of work. * Ability to carry out instructions furnished in written or oral form. * Ability to add, subtract, multiply and divide, and perform arithmetic operations. * Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail). * Ability to problem solve job-related issues. * Ability to work with a diverse group of individuals. * Ability to process paperwork accurately according to standardized procedures. * Ability to maintain confidentiality of information regarding students, employees and others. * Organizational and time management skills. * Knowledge of office management procedures. Working Conditions * Works in standard office and school building environments. * Must be able to work regularly scheduled hours. * Must be able to handle stress. Qualification Profile: Any combination of education and experience that demonstrates the necessary skills and knowledge for successful performance will be considered qualifying. Typical qualifications would include: * Graduation from high school * Associate's degree preferred, with coursework in business, mathematics, word processing, office procedures, and record keeping * Bachelor's degree preferred * Shorthand or speed writing skills are a plus * Prior experience in office management is preferred
    $17.5 hourly 60d+ ago
  • Administrative Specialist

    Ops Living

    Secretary job in South Bend, IN

    Job Details Commons at Juday Creek - South Bend, IN Full Time $20.00 - $24.00 Hourly Negligible Day Admin - ClericalDescription Reporting to the Executive Director, the Administrative Specialist supports Community Leadership with operational, managerial, and administrative functions in the community. The Administrative Specialist is the first point of contact for families and external guests in the community and is responsible for creating a positive customer experience. Essential Functions and Responsibilities: Greets, signs in, and assists all guests who enter the community Answers the phones, addresses basic questions, and provides excellent assistance to all callers Assists with the organization and filing of paperwork Assists with general cleaning in the community and maintenance of entrance and front desk of the community Requests and maintains an appropriate inventory of general office items (pens, paper, etc.) Manages the community's incoming and outbound mail Assists residents and family members with general questions and/or directs them to the appropriate individual Assists management with creating and distributing communications to staff and/or residents Assists Executive Director and Director of Nursing with scheduling meetings requested by staff, residents, and family members. Instead of allowing them to walk into their offices unannounced. Assists Executive Director with scheduling and content development for staff meetings Assists Life Enrichment Coordinator in facilitating resident activities as they are scheduled Assists Marketing Director with the move-in process as necessary Collects and holds account receivable payments and manages receipt book Manages transportation schedule and confirms appointments with both the resident and transportation driver Ensures employee and resident files are organized and well-kept Assists in the hiring process by posting jobs in Paycom, reviewing applications, conducting phone screens, scheduling interviews, and completing New Hire Orientation on the first day Performs additional duties as assigned Qualifications Required Qualifications High School Diploma (or equivalent) or two to three years of experience in an administrative role Computer proficiency with Microsoft Office as well as the ability to learn new applications Must meet, have, or be eligible to obtain all applicable state requirements and certifications Basic written and oral English communication skills Preferred Qualifications Post-secondary degree from an accredited college or university Experience interacting with individuals diagnosed with dementia and Alzheimer's disease
    $20-24 hourly 60d+ ago
  • VBISD Board of Education Trustee

    Van Buren Intermediate School District 4.0company rating

    Secretary job in Lawrence, MI

    Job Title: VBISD Board of Education Trustee Lawrence, MI 49064 Application Deadline: Thursday, December 18, 2025 The VBISD Board of Education is seeking committed community members to serve as Trustees. Trustees play a vital role in shaping the district's vision, policies, and strategic direction. This is an elected governance position that requires thoughtful decision-making, collaboration, and a strong dedication to student success. Role Summary Board Trustees work collectively to support high-quality education for all students. They guide district priorities, oversee the Superintendent, approve budgets, and ensure that policies align with state requirements and community values. Trustees act in the best interest of the entire district and maintain a high standard of integrity and public service. Key Responsibilities Attend and participate in all Board meetings, workshops, and committee sessions. Review and vote on district policies, budgets, contracts, and long-term planning items. Evaluate the performance of the Superintendent and support district leadership. Engage with community members and represent stakeholder interests Uphold ethical standards and comply with all legal requirements for public governance. Maintain a deep understanding of district goals, performance data, and operational needs. Complete the required Board training as mandated by law. Promote transparency, accountability, and effective communication with the public Qualifications Must meet all eligibility requirements for district residency and voter status Commitment to public education and community service Strong communication and critical thinking skills Ability to collaborate and remain objective when reviewing complex issues Willingness to learn about school governance, policy, and finance Time Commitment Regular evening Board meetings Occasional workshops, committee meetings, training sessions, and school events Compensation Trustee positions are typically unpaid or are provided a modest stipend, as determined by district policy. Reimbursements may be available for Board-approved training or travel. Terms of Employment: As per master agreement and provisions established by the Van Buren Board of Education. This posting and our online application can be found on the Van Buren ISD's website at ************* under Employment. If you do not have access to a computer with internet access, you may use a computer at VBISD by calling ************. Position is open until December 18, 2025. In-house staff must fill out the online internal application.
    $28k-34k yearly est. 10d ago
  • Administrative Secretary - Mental Health & Addictions - Repost

    School District of Mystery Lake

    Secretary job in Portage, MI

    ***********99A207-T2 Site: Portage Regional Health Centre Union: CUPE Department/Unit: Mental Health Program City: Portage la Prairie Hiring Status: Temporary FTE: 1.0 Employment arrangement: In Person Daily hours worked: 7.75 Anticipated shift: Days Annual base hours: 2015 Anticipated Start Date - End Date: To be determined - 6 months term from start date Reason for Term: Salary: As per CUPE Collective Agreement Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives. Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world. Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other - a safe, peaceful, beautiful, fulfilling life for you and your family. Position Overview Reporting to the Manager Health Services - Mental Health & Addictions, the Administrative Secretary is responsible for the provision of confidential, complex clerical, secretarial and administrative support to the respective site(s), programs and portfolio. The incumbent is responsible for reception, organizing and maintaining work processes and records, as well as data management, preparing correspondence, reports and other documents, scheduling, coordinating meetings and other special events, transcription and presentations while managing the Regional Manager's schedule. The incumbent regularly communicates with program staff to ensure consistency of administrative support services and other documentation. The incumbent will have strong organizational skills and be able to work well with time constraints and deadlines. The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud. Experience Minimum two (2) years previous experience in a health care office environment. Education (Degree/Diploma/Certificate) Graduate of a recognized Administrative Assistant Program or equivalent. Certification/Licensure/Registration Not Applicable Qualifications and Skills Proficiency in Microsoft Office Applications and Outlook/Email. Knowledge of legislation pertinent to mental health and community services. The usage of general office equipment. Medical/psychiatric terminology. Demonstrated ability to work with minimal supervision both independently and as part of a team. Demonstrated communication skills both oral and written. Demonstrated ability to take initiative and recognize the Manager's needs. Demonstrates thorough knowledge of general office practices. Demonstrated interpersonal and organizational skills. Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required. Proficiency of both official languages is essential for target and designated bilingual positions. Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums. Good work and attendance record. Requires a valid Class 5 driver's license, an all-purpose insured vehicle and liability insurance of at least $1,000,000.00. Physical Requirements Demonstrated ability to meet the physical and mental demands of the job. No hazardous or significantly unpleasant conditions. May provide service to clients experiencing challenging behaviors. May work occasionally evenings and weekends as necessary. Will be required to travel to other regional facilities as the position duties may require. This term position may end earlier as outlined in your collective agreement. Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. Southern Health-Santé Sud, in partnership with the Indigenous community, is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application. Completes and maintains Satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred. All Health Care Workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy. Please include three work-related references with your job application from persons who are not related to you but have direct knowledge of your current and past work performance. Consistent with the French Language Services Policy of the Government of Manitoba and Southern Health-Santé Sud's FLS Policy, we are committed to offering services in English and French in designated program/service areas serving French-speaking communities within Southern Health-Santé Sud. If no candidates satisfy the bilingual qualification, candidates meeting all other qualifications may be considered for this position. Please be advised that job competitions for union represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file may be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
    $24k-35k yearly est. 60d+ ago
  • Admin Assist Epworth MHO

    Beacon Health System 4.7company rating

    Secretary job in South Bend, IN

    Summary Reports to the Manager, Patient Care Services. Performs receptionist and general clerical duties relating to the general functioning of the patient care unit. Assists with basic patient care activities in support of other unit team members. Specific tasks to be performed are determined based upon assignment and may include some or all of the duties listed below. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Receives guests, communicates information and performs other receptionist and clerical duties by: * Greeting visitors, patients, personnel and physicians in a pleasant and courteous manner. * Answering the telephone promptly and taking and relaying messages for physicians, nurses, patients, etc. in a timely, courteous and accurate manner. * Preparing patient charts for admission, transfer and discharge. * Monitoring and communicating medical record data received via printers and fax machines. Inputs a variety of data into the patient information system by: * Transcribing and inputting physicians' orders into the computer accurately and in a timely manner. * Entering all charges daily and immediately upon discharge or transfer. * Entering and updating transfers, discharges, conditions and other clinical data using information provided. Supports the patient care unit operations by: * Performing patient care responsibilities which are determined by the unit assignment (i.e., taking and recording vital signs, performing EKGs, assisting with admission and discharge activities, providing nourishments and/or linens etc.). * Answering patient call lights, addressing the need and/or relaying messages appropriately. * Transporting (by wheelchair or cart) or accompanying patients to other areas. * Inventorying, ordering, delivering, picking up, putting away and checking for outdated supplies. * Maintaining neatness of work areas and supply area. * Requesting repairs or services from Environmental Services, Plant Engineering, Bio-medical & Communication Services, etc. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Completing other job-related duties as assigned, with appropriate skill validation as defined by the department. ORGANIZATIONAL RESPONSIBILITIES * Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. * Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent. Previous clerical experience required. Knowledge & Skills * Requires knowledge and understanding of medical terminology. * Demonstrates legible printing or writing and accuracy in spelling medical and non-medical terms. * Demonstrates ability to read, transcribe and follow directions and policies and procedures (for example, x-ray preparations and lab test requirements). * Requires computer skills and sufficient keyboarding skills to complete the work assigned accurately and in a reasonable amount of time. * Demonstrates the communication and interpersonal skills necessary to interact effectively with patients, visitors and team members and to maintain positive working relationships. * Demonstrates well-developed telephone skills in order to relay information promptly and accurately. * Requires the ability to work with minimal supervision, handle multiple activities and prioritize work. Working Conditions * Works in a patient care area with frequent changes in job demands and the remote possibility of exposure to bio-hazards. Physical Demands * Requires the physical ability and stamina (i.e., to push wheelchairs and carts, provide CPR and lift objects weighing at least 50 pounds, etc.) to perform the essential functions of the position.
    $28k-37k yearly est. 7d ago
  • Administrative Assistant

    Priority Life Care

    Secretary job in Mishawaka, IN

    At Priority Life Care (PLC), we believe everyone deserves dignity, compassion, and respect, including our coworkers. If you are looking to serve and make a positive difference in someone's life - and light the way in senior care - you may be a fit for our committed, professional team. Priority Life Care is also a designated "Great Place to Work"! When you choose to work at PLC, we provide you the opportunity to use your talents in a progressive, growing organization. Join our team today and love what you do! At Priority Life Care, our mission is to light the way in senior care, with respect to affordability and independence. Administrative Assistant The Administrative Assistant assists the community administrator with day to day operations of the facility, in an administrative function. This person is a courteous and friendly leader and co-workers, and follow procedures as outlined by state and federal regulations. To our staff we provide: * Competitive wages and PTO * Exceptional career advancement opportunities through our "Pathway to Promotion" program * A full range of health plans - including vision and dental! * Telemedicine, at low or no cost! * Special pay rates on holidays * $10,000 Company paid Life Insurance * Voluntary Short-Term Disability, Accident Coverage, and Critical Illness * Confidential Employee Assistance Program * Retirement savings plans * Flexible Spending Accounts * Employee referral bonuses * On-demand wages via ZayZoon. No need to wait until payday! * Rewards Program based on Years of Service and PLC Employee of the Year Award The impact you'll make: * Provide a welcoming and informative experience for current and prospective residents * Answers phone calls and takes admission inquiries * Tours perspective residents and their family members throughout the facility * Greets new residents; reviews facility policies and answers questions * Completes initial Social Service and Activity paperwork * Assists Administrator with audits and IDPH survey preparations * Assists with payroll, HR, and basic accounting functions * Reports any issues or problems that may arise to the Administrator * Complies with state, federal, and all other applicable health care and safety standards * Assists families and other visitors as needed * Attends in-services and other required meetings * Promotes and exemplifies the Priority Life Care mission and values at all times Qualifications: * High School Diploma or equivalent * Minimum of 1 year of customer service experience and office/administrative experience * Prior experience in long-term care, home health, or related service industries Check us out on our website: ****************** or text "CARE" to 85000 Priority Life Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. $22 / hour
    $22 hourly 13d ago
  • Administrative Assistant

    Warsaw Community Schools 3.7company rating

    Secretary job in Warsaw, IN

    Reports to: Building Administrator General Summary: The Administrative Assistant performs office functions and assists the supervisor with varying job responsibilities. Essential Functions: Develops report measures, such as spreadsheets, charts, and graphs for state submissions. Demonstrates strong customer service skills with employees and the public in routine situations. Coordinates and maintains budgets and reports. Enrolls and discharges students, while ensuring systems are up to date and accurate. Administers accounts receivable, accounts payable, and purchase orders. Schedules and maintains contracts for facility rentals. Assists new employees and volunteers through orientation and training. Coordinates award programs. Performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures. Performs other reasonably related duties as assigned by supervisor. Maintains confidentiality as defined within the policy and procedure manual. Qualifications: Education - High School Diploma or GED Position Type: Non-Exempt These statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of an administrative assistant.
    $26k-32k yearly est. 3d ago
  • Administrative Assistant II

    Blue Star Partners 4.5company rating

    Secretary job in Sturgis, MI

    Job Title: Administrative Assistant II Period: 11/25/2024 to 05/10/2025 - potential for extension/direct hire Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $22/hr Contract Type: W2 only Scope of Services: Provides clerical will provide support to one or two department managers and their staffs. They will work in conjunction with other clerical staff to support the work area and division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling. Role, Responsibilities, and Deliverables: Provide clerical support by performing tasks such as data entry, filing, and maintaining records. Assist with phone coverage, including answering and directing incoming calls in a professional manner. Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards. Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials. Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area. Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance. Professional handling of incoming calls and effective communication with internal and external stakeholders. Preparation of reports and documents that meet quality standards and contribute to informed decision-making. Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively. Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness. Experience: Proficiency in one to two software programs, such as Microsoft Office Suite, is required. Prior experience in providing clerical support or administrative assistance is preferred. Strong organizational skills and attention to detail are essential for success in this role. Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders. Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment. JOB CODE: ABOJP00037788
    $22 hourly 60d+ ago
  • Administrative Assistant

    Walker Consultants 3.2company rating

    Secretary job in Portage, MI

    *We've received a high volume of interest in this position. While we appreciate every application, only those whose qualifications most closely align with the role will be contacted for next steps. We kindly ask for your patience as we carefully review all submissions. Please note that only candidates who apply directly through this posting will be considered, as we're unable to respond to direct outreach regarding this opportunity.* How Your Role Will Shape Our Success We're introducing a new opportunity on our People Team for an Administrative Assistant who will help keep our HR, Benefits, Learning & Development, and Talent Acquisition functions running seamlessly. This is a dedicated administrative role, ideal for someone who enjoys consistency, a steady pace, and supporting operational excellence in a position that focuses on reliable contribution rather than rapid promotion. What You'll Do · Maintain organized and up-to-date employee records, including digital employee files.· Support the day-to-day administration of the Human Resources Information System (HRIS) to ensure data accuracy and integrity.· Administer the Learning Management System (LMS), including course assignments, tracking, and reporting.· Manage the company training calendar and invitations.· Compile and prepare reports on employee data from multiple systems and sources.· Maintain and update People Team content on the company intranet (SharePoint).· Draft and prepare a variety of HR-related letters, communications, and documents.· Assist with reconciliation and processing of HR and benefits-related invoices.· Distribute standard HR and benefits email communications.· Coordinate the logistics and storage of materials used for career fairs and recruiting events across the company.· Track employees' professional registrations, certifications, and renewal deadlines.· Organize and coordinate the company's employee service award program.· Create, maintain, and update internal HR forms, templates, and process documentation.· Support various stages of the employee onboarding process to ensure a smooth new hire experience.· Administer required safety trainings and acknowledgements for employees.· Coordinate the distribution and collection of employee surveys, and assist with compiling results.· Provide administrative support for HR initiatives and special projects across HR, Benefits, Learning & Development, and Talent Acquisition. What You Bring · Proficient in all related administrative skills, i.e., document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment. · Relevant experience providing administrative and/or executive support, with a demonstrated ability to manage tasks and responsibilities effectively.· Exceptional written and verbal communication skills will be key to successfully collaborating with the team and interacting with all levels of staff.· Strong organizational skills and meticulous attention to detail are crucial for maintaining accuracy and efficiency.· Comfortable using technology and able to quickly learn new tools; experience with Microsoft Office, especially Excel, is required. This role will work in the Human Resources Information System (HRIS), Learning Management System (LMS), SharePoint, Teams, Templafy, Deltek, and various third-party portals, but being willing to learn new programs is more important than prior experience with any specific system.· Ability to maintain confidentiality and handle sensitive information with discretion is a fundamental requirement for this role.We offer a robust total compensation and rewards package designed to support our employees' well-being, growth, and diverse needs, including: Annual discretionary bonus program Opportunity to purchase Walker stock - Walker is 100% employee-owned! Medical, dental, vision, company-paid life insurance Mental wellness benefits Health Savings Account with company contribution 401(k) with company match Flexible Spending Accounts and Commuter Spending Accounts 529 college savings plan A minimum of 3 weeks of Paid Time Off per year 9 paid holidays per year, including 3 paid floating holidays 5 days of bereavement leave and PTO Donation Bank to help during difficult times 100% compensation replacement during short-term disability leaves Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs Paid community involvement hours Tuition and licensure reimbursement and sponsorship of professional memberships Internal conferences and professional development opportunities Employee Resource Groups and Affinity Groups Why Walker Consultants? Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years. Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership. Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are. Join Us! We know that great talent comes in many forms. If you're excited about this role but don't meet every single requirement, we still encourage you to apply! You might just be the right person for this role-or another opportunity on our team. At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know-we will work with you to ensure a fair and accessible experience. Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.
    $30k-37k yearly est. Auto-Apply 60d+ ago
  • Administrative Assistant

    Composites One

    Secretary job in Goshen, IN

    Begin your Composites One Career Today! As an Administrative Assistant, you will be responsible for performing a variety of administrative functions to support the operational needs of the distribution center. Key Responsibilities: Composes, prepares, and ensures a timely response with written correspondence, reports, databases, daily invoices, and other documents Files completed transaction documentation; maintains quarterly storage rotation Assists as a customer contact and delivers Stellar Service through accurate order entry, problem resolution, and organizational support May assist in the resolution of billing issues Immediately communicates all special requests, modifications to orders, backorders, shipping delays, or cancelled orders to appropriate internal and external customers Takes messages when necessary; retrieves messages and distributes accordingly from general voice mailbox Attends to visitors, both face-to-face and on the phone, in a timely and professional manner, ensures accuracy of guest sign-in log; announces guests to appropriate associates; aware of all reception activity Coordinates all mail, shipments, and distribution, ensuring accurate labeling and department coding Maintains office supplies and equipment Performs complex and confidential administrative functions, as assigned Expected Skills and Qualifications: A minimum of 2 - 3 years of administrative experience Must be familiar with standard concepts, practices, and procedures related to customer service Advanced proficiency using MS Office to effectively execute work tasks, including Excel, Word, and Outlook Ability to learn internal database and software systems (i.e. MXP, SAP) High School Diploma, GED, or equivalent Pre-Employment Requirement: Employment offers are contingent upon successful completion of a drug screen and background check. This requirement is especially critical for safety-sensitive roles. Discover a Fulfilling Career: At Composites One, our Team Members are the cornerstone of our success. Each role is essential in helping us provide exceptional service to our Customers. We cultivate a culture of empowerment and opportunity, fostering both personal and professional growth. We believe in driving success and appreciating achievement. Our Team Members are eligible for annual bonuses and profit sharing because when the company thrives, we all benefit. Join us and be part of a Team where your hard work and dedication are valued, and together, we achieve great things. Respect, Teamwork, and Communication are Woven into our Core Values: Our guiding principle of Respect, Teamwork, and Communication embodies the spirit of our Core Values. We uphold these principles every day as we strive to make a positive impact for our Customers, our Team, and the world around us. Benefits: Explore our comprehensive health, retirement, wellness, and professional growth programs in detail here. Commitment to Diversity, Equity, and Inclusion: At Composites One, all qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, veteran status, disability, or other protected classification as defined by applicable law and regulation. ADA Accommodations: Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request accommodation please contact the ADA Coordinator by email at ********************************.
    $26k-35k yearly est. 60d+ ago
  • Administrative Assistant

    HR Collaboration Group LLC

    Secretary job in Elkhart, IN

    Job Description Administrative Assistant This role is located in the Elkhart area Want to be a part of a team that cares about people and business success? Have great MS Office and organization skills, with an equally pleasant phone style? Enjoy a high level of variety in an environment where your administrative skills and project management will grow alongside HR and Recruiting experts? Then, HR Collaboration Group has a place for you! Who We Are: HR Collaboration Group is a regional HR consulting, management, recruiting, and project services group that helps companies, and lean HR teams, with their People & HR needs. Whether it is setting up a progressive HR infrastructure to drive the business, recruiting the right people on the bus, or creating best practice solutions that optimize outcomes - HR Collaboration Group has the expertise and tools to make that happen! Come join HRC to Increase your HR impact in the community while growing your passion! Our Brand Promise: A+ Work, Done on Time, Focused on Client & Business Success What We Offer: Collaborative and team-oriented work environment Challenging and progressive career development Excellent Salary & Bonus programs Outstanding PTO and Voluntary Time Off policies Above Standard Paid Holidays Competitive Medical, Dental, Vision, RX and Other Benefit Programs Retirement Plan with Employer Match! Open communication, informal recognition, and monthly team-building events And much more to motivated, hard-working individuals who want to make a real difference in their team, community and role! What You'll Do: You will handle the day-to-day reception, office, and administrative processes to provide excellent customer support for visitors and administrative/office support excellence for the business. Your Accountabilities in The Role: Handles the incoming calls and reception area, representing the HRC brand, for an exceptional visitor/call-in experience. Handles non-client purchases and processing in a timely manner. Coordinates the distribution of mail, managing online filing, and other administrative activities for the business in a timely manner. Handles the day-to-day office administration of HRC vendors, HRC back-office work, and other items to keep the business organized. Handles project work for various departments to meet overall team goals. Prepares reoccurring and special reports, ensuring accurate and on-time completion. Prepares meeting minutes and follow up on open items, as needed, to support the various groups. Handles light cleaning and organization of the office for a pleasant workspace. Performs work in line with HRC policies ensuring a high level of compliance, accuracy, discretion, and security of information. Position Requirements: Education: HS Diploma or GED required. Experience: 3+ years of Administrative experience performing administration, data entry, reception area, etc. Functional Skills: High attention to detail; ability to plan, organize, prioritize, and complete work on-time and accurately; strong basic math skills, data entry, and advanced problem-solving skills; highly process-oriented; ability to move from project to project well. Technological Aptitude/Skills: Proficient with Microsoft Office (Outlook, PPT, Excel & Word). Communication Skills: Advanced verbal and written communication skills. Leadership/Behaviors: Customer-focused, supportive mindset; strong initiative to work independently in a high-quality way, data-focused yet also good with people, strong with processes and compliance; collaborative and solid problem-solver who can figure things out or come with suggestions and enhancements; has a sense of urgency to get things done well and on-time. Culture Match: Enjoys and thrives in an environment jumping from project to project; is collaborative and has a positive personality; provides help without being asked; asks for help as needed to provide A+ output; flexible to meet customer needs, reliable in meeting work demands, highly compliant to ensure legal processes, and accountable for projects/work and team delegated projects. If this sounds like you, then you will blossom at HRC! Other Important Information: Position Status & Pay: Excellent pay plus bonus and perks! Pay is commensurate with proven expertise and positive/professional behavior skills that fit the position. - And, the compensation will grow as the team member grows! Reports To: CEO Core Schedule: Monday through Friday; 8:00 am - 5:00 pm
    $26k-35k yearly est. 19d ago
  • Administrative Assistant

    Bashor Children's Home 3.5company rating

    Secretary job in Goshen, IN

    This position will provide essential support to ensure smooth daily operations across the organization. This role is responsible for managing administrative tasks, coordinating communications, and assisting staff with a variety of office functions to help maintain an efficient and productive work environment. Applications are welcome from those who have: At least 21 with a high school diploma and at least two years office assistant experience. Ability to multi-task and multi-manage projects. Maintain a working knowledge of computer applications including Microsoft Office and internet usage including e-mail. Have a sensitivity and commitment to serving a culturally diverse population. Able to pass required background checks, physical and drug test. Work cooperatively with agency personnel. Have a commitment to continuous quality improvement as it relates to organizational development and service delivery. GENERAL RESPONSBILITIES: Prepare and complete agency correspondence and reports. Provide technology support, including relays and computers. Organize data, data entry and various record keeping. Responsible for purchasing, inventory control, and managing incoming packages. Back up to the front desk receptionist. ASSIGNED RESPONSIBILITIES: Provide administrative assistance to the Executive Administrative Assistant, which includes various Quality Improvement measures. Provide administrative assistance to other departments, such as maintenance and food service. Duties may be assigned as deemed appropriate and necessary. Schedule: Monday-Friday 8:30 am to 5:00 pm Salary Range $19.00 - $22.00
    $19-22 hourly 11d ago
  • Warehouse Administrative Assistant

    Starin Marketing Inc. 4.0company rating

    Secretary job in Michigan City, IN

    Department: Warehouse Reports To: Warehouse Manager FLSA Status: Non-Exempt The Warehouse Administrative Assistant performs office duties, communicates with customers and vendors as well as assist with other duties in the Warehouse Office. At times the Warehouse Administrative Assistant would be responsible for receiving, pulling, packaging, and shipping orders in an accurate and timely manner. Education, Experience, and Core Competencies (Knowledge, Skills, and Abilities) Required: A High School Diploma or GED required. Must have 2-3 years of administrative experience. The Warehouse Administrative Assistant needs to be detailed orientated. Needs the ability to perform all computer functions as they pertain to this job. Must have the ability to solve practical problems, interpret, and resolve problems and issues using a variety of instructions or guides. Must have good command of the English Language, oral and written as well as excellent communication skills. The Warehouse Administrative Assistant should be a quick learner, self-motivated and reliable. Essential Duties and Responsibilities: Prepares packages, arranges shipments (domestic and international) Receives deliveries from orders placed Processes and tracks freight claims Scans and files inbound and outbound paperwork Assists in handling freight quotes Assists with answering questions pertaining to freight tracking and Proof of Delivery Requests Receives and ships orders using radio frequency scanners Inspects inventory for defects, scratches, or other damage Accurately fills customer invoices Prepares shipping documents in a timely and accurate manner Posts weights and shipping charges and affixes postage Performs all computer functions as they pertain to this job including Microsoft Windows, various freight software and label matrix programs Assists in counting inventory May be assigned facilities maintenance duties as required Organizes warehouse and work area for orderliness at all times Maintains proper housekeeping and safety standards Safe operation of all machinery, tools and equipment Actively participates in department meetings Participation with safety and quality suggestions Will be required to perform other duties as requested, directed or assigned Physical Demands: Stand and/or walking for 8 hours Lift and move up to 50 pounds Lift, bend reach above the head, kneel, crouch, during shifts Push, pull, lift and bend while handling product Ability to consistently work at a fast pace and maintain high scores for productivity and accuracy Work with and around moving mechanical equipment Noise levels and temperature may vary throughout the warehouse Work Environment The work environment requires exposure to a typical warehouse environment which requires the use of personal protective equipment such as hardhats in certain areas. Temperature of work area may be affected by outside temperatures and machining. Industrial lighting provided Career Path: There are various career paths that can be followed. Staying within the Warehouse Department, an individual could move up to an Order Fulfillment Specialist, Senior Warehouse Associate or Warehouse Manager. Other Career Paths outside the Warehouse could Administrative Assistant in the Administrative Department or Customer Service Associate in our Customer Service Department. All Associates are encouraged to have discussions with their Department Manager and the Human Resources Manager to view job descriptions and requirements for career advancement.
    $27k-35k yearly est. Auto-Apply 60d ago
  • Secretary to Counseling Department - Category I Classification B

    Michigan City Area Schools 4.0company rating

    Secretary job in Michigan City, IN

    Reports To: Director of Counseling Dept. /Building principal, unless otherwise noted Work Schedule: 7.5 hours per day, Monday through Friday, 42 weeks per school calendar year Main Job Tasks and Responsibilities Responsible for maintaining and submitting interns report Schedules college representative visits for school hour sessions and assists the representative upon arrival. Schedule and direct students to sessions accordingly Receives inquiries in the guidance office and directs visitors to the appropriate office Answers the guidance office phone and directs calls accordingly Maintains the Scholarship File Box and ensures adequately stocked and serves as the liaison between students and community groups for scholarship applications Distributes college applications, information, testing applications, etc., to students and parents as needed Orders and oversees supplies for the guidance office Serves as liaison with the H.O.P.E. Program, Success through Education, and 21st Century Program. Types letters and forms for classroom distribution as counselor's needs arise Maintains and updates student data as students enroll or change addresses Process all withdrawal forms and communicate with teachers, as needed Responsible for completing a variety of yearly State Reports Maintain and update required state reporting regarding student diplomas Manage day-to-day operations of the Counseling Department with students Attend Department and/or in-service meetings for the purpose of conveying or gathering information required for Counseling Department functions, as needed or requested by the immediate supervisor Other duties as assigned Education and Experience High School Diploma or equivalent Demonstrates strong interpersonal skills Maintains professional and friendly demeanor and ability to work well with a diverse population Possess excellent organizational skills Ability to manage time efficiently and multi-task effectively Demonstrates strong writing and editing abilities with the ability to communicate clearly and effectively Maintain confidentiality at all times Strong computer knowledge and general office procedures Previous administrative experience, preferred Salary and Benefits Payment Type: $13.00 per hour Benefits: Per MCESP Agreement The Michigan City Area Schools does not discriminate on the basis of the Protected Classes of race, color, national origin, sex (including transgender status, sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information, which are classes protected by Federal and/or State law (collectively, "Protected Classes"). This includes the Corporation's employment opportunities, programs, and/or activities, or, if initially occurring off Corporation grounds or outside the Corporation's employment opportunities, programs and activities, affecting the Corporation's environment. For further information, clarification, or complaint, please contact the MCAS School Administration, 408 S. Carroll Avenue, Michigan City, Indiana 46360 at ************** for Title IX (gender equity related issues); or Special Education Director , 408 S. Carroll Avenue, Michigan City, Indiana 46360 at ************** for Section 504 (non-discrimination/disability issues and Americans with Disabilities). Any other information concerning the above policies may be obtained by contacting the Superintendent, Dr. Wendel McCollum , 408 S. Carroll Ave., Michigan City, Indiana 46360 at **************.
    $13 hourly 6d ago
  • 25-26 Clerical Office Support - Sociology & Criminology

    Saint Mary's College 3.8company rating

    Secretary job in Notre Dame, IN

    Maintain reception area and pleasantly and professionally greet all visitors and employees who enter the suite in Spes Unica Hall. Stay alert to the actions around the suite, and routinely check copier paper levels and replenish supply of paper in trays. Willingness to help faculty and department assistants with any task, learn copier functions and how to service office equipment, stock office supplies as requested, and research assignments online. Create bulletin boards as requested. Skilled with Google, Microsoft, Canva, and Adobe software or willingness to learn specific software. Occasionally assigned to deliver items to other buildings on campus. May assist with set up or clean up of department events. Ability to work without constant supervision and stay on task. Consistent work attendance is essential. Additional duties and projects may be assigned as needed by the department. Sociology and Criminology desire an employee who is able to work between 12:30 and 5:00 pm, as arranged with the department assistant.
    $35k-42k yearly est. Auto-Apply 60d+ ago
  • School Office Main Secretary

    South Bend Community School Corp 3.1company rating

    Secretary job in South Bend, IN

    School Office Main Secretary Immediate Supervisor: Building Principal Starting Pay: $17.50/HR Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees. Essential Functions Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc. Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc. Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office. Maintains inventories of supplies and materials for the purpose of ensuring items' availability. Assists visitors to the office, including students, parents, substitutes teachers, and others. Answers telephone calls, and provide information and assistance to callers. Distributes incoming mail appropriately; sends outgoing mail. Schedules appointments with students, parents and teaching staff or others as requested. Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals). Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc. Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions. Additional Duties: Performs other related duties as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment: Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Knowledge, Skills and Abilities Ability to describe problems and work orally or in writing to supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees and others. Organizational and time management skills. Knowledge of office management procedures. Working Conditions Works in standard office and school building environments. Must be able to work regularly scheduled hours. Must be able to handle stress. Qualification Profile: Any combination of education and experience that demonstrates the necessary skills and knowledge for successful performance will be considered qualifying. Typical qualifications would include: Graduation from high school Associate's degree preferred, with coursework in business, mathematics, word processing, office procedures, and record keeping Bachelor's degree preferred Shorthand or speed writing skills are a plus Prior experience in office management is preferred
    $17.5 hourly 60d+ ago
  • Administrative Assistant (Family Medicine Program)

    Beacon Health System 4.7company rating

    Secretary job in South Bend, IN

    The Administrative Assistant for the Family Medicine Residency Program provides comprehensive administrative support and reports directly to the Manager/Director. This role performs a wide range of administrative functions and assists with the coordination of moderately complex special projects to support the program's effective operation. * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Performs a variety of administrative duties by: * Establishing, modifying, and maintaining record-keeping systems; classifying, sorting, and filing records and correspondence materials. * Preparing letters and memos, forms, spreadsheets, and presentations as requested. * Reviewing and verifying expense reports and records, investigating variances, and monitoring capital expenditures and reimbursements. * Filing, copying, typing, coordinating meetings, and distributing mail. * Processing work orders, requesting repairs or services from other departments to ensure maintenance of equipment and services. Compiles data utilized for statistical reports by: * Reviewing and verifying timecards for accuracy; logging hours worked on the appropriate record; tracking attendance, ill, leave of absence (LOA), and tardy calls. * Monitoring and reviewing labor distribution by pay period, checking for accuracy and correcting errors. * Collecting, compiling, and analyzing statistical information; also identifying trends to determine department effectiveness and assessing the need for additional information. * Collecting, coordinating and monitoring the performance appraisal system for the department. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Completing other job-related duties and projects as assigned. ORGANIZATIONAL RESPONSIBILITIES * Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department-specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process, and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. * Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent and two years of post-secondary education in business, office procedures, secretarial courses, or equivalent. At least five years of progressive secretarial experience is required. Knowledge & Skills * Demonstrates proficiency in basic computer skills (i.e., data entry, word processing, and spreadsheets). A basic understanding of database applications is desired. Demonstrates ability to type 40-50 wpm on a computer with 95% spelling accuracy. * Demonstrates ability to read, write, understand, and follow verbal and written instructions. * Requires the ability to operate standard office equipment (copier, calculator, fax machine, etc.), specific to the department's needs. * Demonstrates effective communication skills (both verbal and written). * Demonstrates the interpersonal skills necessary to establish and maintain effective working relationships with team members, patients, visitors, physicians and others. * Demonstrates math skills necessary to add, subtract, multiply, divide, use fractions, and calculate percentages. Working Conditions * Works in a patient care environment requiring physical exertion, frequent changes in job demands, and certain undesirable patient care activities. * May be exposed to biohazards. Physical Demands * Requires the physical ability, manual dexterity, and stamina (i.e. to stand/walk for prolonged periods of time, push wheelchairs/carts, lift objects weighing at least 20 pounds, etc.) to perform the essential functions of the position.
    $28k-37k yearly est. 5d ago
  • Administrative Assistant II

    Blue Star Partners LLC 4.5company rating

    Secretary job in Sturgis, MI

    Job Description Job Title: Administrative Assistant II Period: 11/25/2024 to 05/10/2025 - potential for extension/direct hire Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $22/hr Contract Type: W2 only Scope of Services: Provides clerical will provide support to one or two department managers and their staffs. They will work in conjunction with other clerical staff to support the work area and division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling. Role, Responsibilities, and Deliverables: Provide clerical support by performing tasks such as data entry, filing, and maintaining records. Assist with phone coverage, including answering and directing incoming calls in a professional manner. Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards. Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials. Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area. Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance. Professional handling of incoming calls and effective communication with internal and external stakeholders. Preparation of reports and documents that meet quality standards and contribute to informed decision-making. Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively. Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness. Experience: Proficiency in one to two software programs, such as Microsoft Office Suite, is required. Prior experience in providing clerical support or administrative assistance is preferred. Strong organizational skills and attention to detail are essential for success in this role. Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders. Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment.
    $22 hourly 25d ago
  • Administrative Assistant

    Walker Consultants 3.2company rating

    Secretary job in Portage, MI

    Job Description*We've received a high volume of interest in this position. While we appreciate every application, only those whose qualifications most closely align with the role will be contacted for next steps. We kindly ask for your patience as we carefully review all submissions. Please note that only candidates who apply directly through this posting will be considered, as we're unable to respond to direct outreach regarding this opportunity.* How Your Role Will Shape Our Success We're introducing a new opportunity on our People Team for an Administrative Assistant who will help keep our HR, Benefits, Learning & Development, and Talent Acquisition functions running seamlessly. This is a dedicated administrative role, ideal for someone who enjoys consistency, a steady pace, and supporting operational excellence in a position that focuses on reliable contribution rather than rapid promotion. What You'll Do · Maintain organized and up-to-date employee records, including digital employee files.· Support the day-to-day administration of the Human Resources Information System (HRIS) to ensure data accuracy and integrity.· Administer the Learning Management System (LMS), including course assignments, tracking, and reporting.· Manage the company training calendar and invitations.· Compile and prepare reports on employee data from multiple systems and sources.· Maintain and update People Team content on the company intranet (SharePoint).· Draft and prepare a variety of HR-related letters, communications, and documents.· Assist with reconciliation and processing of HR and benefits-related invoices.· Distribute standard HR and benefits email communications.· Coordinate the logistics and storage of materials used for career fairs and recruiting events across the company.· Track employees' professional registrations, certifications, and renewal deadlines.· Organize and coordinate the company's employee service award program.· Create, maintain, and update internal HR forms, templates, and process documentation.· Support various stages of the employee onboarding process to ensure a smooth new hire experience.· Administer required safety trainings and acknowledgements for employees.· Coordinate the distribution and collection of employee surveys, and assist with compiling results.· Provide administrative support for HR initiatives and special projects across HR, Benefits, Learning & Development, and Talent Acquisition. What You Bring · Proficient in all related administrative skills, i.e., document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment. · Relevant experience providing administrative and/or executive support, with a demonstrated ability to manage tasks and responsibilities effectively.· Exceptional written and verbal communication skills will be key to successfully collaborating with the team and interacting with all levels of staff.· Strong organizational skills and meticulous attention to detail are crucial for maintaining accuracy and efficiency.· Comfortable using technology and able to quickly learn new tools; experience with Microsoft Office, especially Excel, is required. This role will work in the Human Resources Information System (HRIS), Learning Management System (LMS), SharePoint, Teams, Templafy, Deltek, and various third-party portals, but being willing to learn new programs is more important than prior experience with any specific system.· Ability to maintain confidentiality and handle sensitive information with discretion is a fundamental requirement for this role.We offer a robust total compensation and rewards package designed to support our employees' well-being, growth, and diverse needs, including: Annual discretionary bonus program Opportunity to purchase Walker stock - Walker is 100% employee-owned! Medical, dental, vision, company-paid life insurance Mental wellness benefits Health Savings Account with company contribution 401(k) with company match Flexible Spending Accounts and Commuter Spending Accounts 529 college savings plan A minimum of 3 weeks of Paid Time Off per year 9 paid holidays per year, including 3 paid floating holidays 5 days of bereavement leave and PTO Donation Bank to help during difficult times 100% compensation replacement during short-term disability leaves Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs Paid community involvement hours Tuition and licensure reimbursement and sponsorship of professional memberships Internal conferences and professional development opportunities Employee Resource Groups and Affinity Groups Compensation & Benefits At Walker Consultants, we are committed to maintaining fairness and equity in our pay practices. The final hourly pay offered may vary based on factors such as experience, qualifications, skills, location, internal equity, and other considerations permitted by law. We value open conversations about compensation and welcome the opportunity to discuss more about the hourly pay and Walker's total rewards philosophy during the recruiting process. Why Walker Consultants? Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years. Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership. Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are. Join Us! We know that great talent comes in many forms. If you're excited about this role but don't meet every single requirement, we still encourage you to apply! You might just be the right person for this role-or another opportunity on our team. At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know-we will work with you to ensure a fair and accessible experience. Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
    $30k-37k yearly est. 21h ago
  • Administrative Assistant

    Bashor Children's Home 3.5company rating

    Secretary job in Goshen, IN

    Job Description This position will provide essential support to ensure smooth daily operations across the organization. This role is responsible for managing administrative tasks, coordinating communications, and assisting staff with a variety of office functions to help maintain an efficient and productive work environment. Applications are welcome from those who have: At least 21 with a high school diploma and at least two years office assistant experience. Ability to multi-task and multi-manage projects. Maintain a working knowledge of computer applications including Microsoft Office and internet usage including e-mail. Have a sensitivity and commitment to serving a culturally diverse population. Able to pass required background checks, physical and drug test. Work cooperatively with agency personnel. Have a commitment to continuous quality improvement as it relates to organizational development and service delivery. GENERAL RESPONSBILITIES: Prepare and complete agency correspondence and reports. Provide technology support, including relays and computers. Organize data, data entry and various record keeping. Responsible for purchasing, inventory control, and managing incoming packages. Back up to the front desk receptionist. ASSIGNED RESPONSIBILITIES: Provide administrative assistance to the Executive Administrative Assistant, which includes various Quality Improvement measures. Provide administrative assistance to other departments, such as maintenance and food service. Duties may be assigned as deemed appropriate and necessary. Schedule: Monday-Friday 8:30 am to 5:00 pm Salary Range $19.00 - $22.00
    $19-22 hourly 12d ago

Learn more about secretary jobs

How much does a secretary earn in South Bend, IN?

The average secretary in South Bend, IN earns between $17,000 and $37,000 annually. This compares to the national average secretary range of $26,000 to $51,000.

Average secretary salary in South Bend, IN

$25,000
Job type you want
Full Time
Part Time
Internship
Temporary