Secretary jobs in Tamarac, FL - 1,063 jobs

Floridian First Realty offers specialized commercial, residential, and luxury real estate services. Our approach highlights service and ethics, providing customers with well-informed and confident decisions about their real estate goals. Pay : $15-20 an Hour Role Description This is a part-time, on-site role for an Administrative Assistant at our Coral Gables, FL location. The Administrative Assistant will be responsible for overseeing office operations and administrative tasks. This includes managing office realtor personnel, providing administrative assistance, property management, closing coordination, and ensuring excellent customer service. The Administrative Assistant will also handle office administration duties to ensure the smooth running of the day to day office tasks. Qualifications Strong Communication skills Administrative Assistance and Office Administration skills Proficiency with Microsoft Office products Excellent Customer Service skills Organizational and time management skills Ability to work independently and as part of a team Prior experience in real estate or related field is a plus Experience with Quickbooks is a plus. Fluent in English and Spanish Flexible schedule

Are you polished, organized, tech-savvy, and thrive in a fast-paced, client-facing environment? We're looking for a Sales Support Administrator to be the welcoming face and operational backbone of our Luxury Sales Gallery. This role is perfect for someone who loves supporting a high-performing sales team, takes pride in presentation, and understands what it means to deliver a truly elevated client experience. What You'll Do: Create a warm, luxury-level welcome for all clients visiting the Sales Gallery Support the Sales Team and Developer with daily on-site operations Manage front desk responsibilities, calls, appointments, and calendars Keep the Sales Gallery pristine, organized, and fully stocked Coordinate office supplies, equipment, maintenance, and vendor services Assist with pricing materials, events, broker open houses, and client experiences Support technology, printers, and office systems with confidence What We're Looking For: A positive, service-oriented mindset-always professional and welcoming A team player who understands no task is too small Tech-savvy with Excel, Outlook, Google Drive, and office technology A luxury mentality-polished communication, presentation, and demeanor Strong attention to detail and organizational skills Ability to stay calm under pressure and manage multiple priorities A strong work ethic and self-motivation A great sense of humor-we work hard and enjoy what we do Position Details: Full-Time | 40 hours per week Location: West Palm Beach -On-site (short commute preferred) Pay: $24-$28 per hour

Our client is seeking a front desk receptionist to join their team! Greet and welcome visitors in a warm and professional manner. Manage incoming phone calls, directing them to the appropriate personnel while maintaining phone etiquette. Maintain an organized filing system for documents and records. Scheduling appointments, managing calendars, and handling correspondence. Assist with administrative tasks as a personal assistant when required. Ensure the front desk area is tidy and presentable at all times. Handle customer inquiries and provide information about services offered. Support team members with various tasks as needed to ensure smooth operations. Skills Strong computer literacy with the ability to type efficiently and accurately. Familiarity with phone systems and excellent phone etiquette. Bilingual abilities are a plus, enhancing communication with diverse clientele. Exceptional customer service skills with a friendly disposition. Strong organizational skills with attention to detail in managing files and documentation. Ability to work independently as well as part of a team in a dynamic environment.

Mission Statement: Take2 Consulting is seeking an Administrative Specialist to work at our hybrid office in Miami, FL. This role will support the United States Coast Guard (USCG) Civil Engineering Unit (CEU). EU Miami is crucial for maintaining Coast Guard facilities and managing significant communications infrastructure, working with other units like Sector Miami and MSST Miami Role Overview: Performs office admin, contract admin and facility operation activities. Assists in all business, cost containment, and accounting activities. Provides cost control advice to management. Prepares correspondence and maintains filing and tracking system for easy retrieval. Maintains calendar of management activity. Assists in preparing management progress reports. Review Real Property Leases, CAD drawings, Land Surveys, Deeds, Transfer of Sale documents of assets including, Buildings, Houses, Aids to Navigation (ATONs) and Easements. Add new Ingrants into USCG Real Property system of record (SAM) using corresponding data from Lease agreement and all relevant acquisition documentation. Verify Lease start/end dates, renewal options, Lessor/Grantor info and monthly rental amounts are accurate in the system of record based on supporting documentation. Review and update Ingrants in SAM to reflect current Real Property Specialist (RPS) assignment according to area of responsibility (AOR). Run various ad-hoc reports for Ingrants in SAM in support of further analysis. Organize CEU Miami's SharePoint & Teams Document Library for ease of use and access. Review checklist to gather materials needed for tracking and organizing, lease agreements, construction and planning documents, site photos, email correspondence and all acquisition documents. Verify active Ingrants have accurate OPFAC and Lessor/Grantor info. Confirm leases are paid timely. Identify areas for process improvement and coordinate with Deloitte team members to implement change. Requirements: 2-5 years of experience Attention to detail and ability to manage high-volume, deadline-driven tasks. Extremely organized with effective communication skills. Can pick up the CAD experience (experience with this would be a big plus) Have to be willing to research and dig for their questions; sometimes this information is difficult to find Internal audit background would be helpful Good worker, attention to detail, can manage own work Degree preferred, not required

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

As an Office Coordinator you will be an intricate part of the Global Workplace Services team providing an exceptional experience at our Weston, FL. Headquarters. We are looking for an energetic professional who thrives wearing multiple hats, is well organized, flexible and enjoys the operational challenges of supporting an office of diverse people. This role is based full-time on-site at our Weston and Sunrise FL offices. This is Contract to potential Hire after about 6 months. Pay Rate: $20 to $21 per hour Schedule: 8am to 5pm Monday Through Friday Contract To Hire Primary/Essential Duties and Key Responsibilities: Receiving visitors at the front desk by greeting, welcoming, directing and announcing Answering screening and forwarding incoming phone calls Distribute visitor badges Maintain copy machines and printers Manage iOffice tickets Oversee Large conference room bookings Coordinate catering for large meetings Support and update the Workplace Services team SharePoint site Complete audits to ensure general office space and conference rooms are clean and adequately supplied. Work with security as needed Receive and sort mail Performs other duties as assigned Preferred Qualifications At least two years of experience in a corporate environment Proficiency in Microsoft office suite (Word, Excel, Outlook, SharePoint and PowerPoint) is required, candidates with experience in CMMS operations are preferred but not required. Demonstrated customer service orientation and interpersonal and communication skills Able to travel throughout Weston/Sunrise buildings

Location: Miami, FL (Brickell) | Full-time | On-site Salary: $45,000 base + 10% Performance Bonus + Benefits Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount. We are seeking a detail-oriented and proactive Office Administrator to join our Miami office, located in Brickell! This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business. This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization. Key Responsibilities: Office Administration & Operations Serve as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere. Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination. Maintain a clean, organized, and well-equipped workspace that reflects Lumicity's brand and values. Support the planning and execution of internal events, team-building activities, and client-facing functions. Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders. Provide administrative support to the Director and Operations Manager, as needed. Contractor Care & Compliance Manage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers. Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn. Administer timesheets, background checks, and contract extensions. Monitor contractor end dates and proactively support consultants with renewal processes. Maintain accurate and up-to-date contractor records in the CRM. Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle. About You You'll thrive in this role if you bring: Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment. Strong interpersonal and communication skills with a professional and approachable demeanour. Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously. Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus. Demonstrated ability to work independently and collaboratively across teams and time zones. A proactive mindset with a commitment to continuous improvement and service excellence. Ability to work independently and collaboratively across teams and time zones. Why Join Lumicity? Be an important part of a fun, young workforce within a globally recognized recruitment firm. You'll be the main coordinator in organizing and executing company events and celebrations. Work in a vibrant and energetic office with direct access to leadership and cross-functional teams. Join a supportive, high-energy culture that values initiative, collaboration, and career development. Gain exposure to multiple business functions and play a key role in shaping operational success across the US. If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you!

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage Owners calendars and schedule. Support office and management with day to day activities. Support the bookings and operations team with tasks such as assigning events, maintaining photographers and videographers calendars and client follow ups Assist with follow up for videos and photos with internal and external clients Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. · Coordinates the involvement of internal personnel, including support, service and management resources to reach objectives, trouble-shoot issues and meet customers' expectations Qualifications Proficiency in Google Workspace (Docs, Sheets, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Bachelor's degree Well organized with an aptitude in problem-solving

About the Company Celebrity Cruises is a luxury and modern cruise line, part of Royal Caribbean Group! Since its inception in 1989, Celebrity has held true to its original commitment of taking the very best aspects of classic, elegant cruising and updating them to reflect current lifestyles. What sets Celebrity apart from other vacation choices today is the cruise line's passionate dedication to providing guests with a cruise experience that exceeds expectations. This extraordinary performance level has become the definition of Celebrity Cruises and has set the worldwide standard for today's expression of what first made cruising famous - high quality, superior design, spacious accommodations, grand style, attentive service and exceptional cuisine! As part of the Celebrity Family, we will provide you with a fantastic opportunity to grow your career, travel the world and create an unforgettable experience for you to share with family and friends for years to come. As part of your work journey with us, we can offer you: Free accommodation. Free meals. Full training and support. Flights to and from the ship. Free laundry for uniforms. 6 months contract, 2 months' vacation. Special rates for your family and friends to visit onboard. Great opportunities to grow and make an excellent career onboard! About the Role The ideal candidate is a Restaurant Manager or Senior Restaurant Manager with a strong background in F&B, 5 starts Hotel/Resorts, and/or other cruise lines. You will assist in the supervision of the restaurant personnel, ensuring total guest satisfaction regarding food quality and service in accordance with company policies. Main Responsibilities Upkeep company standards while ensuring guest satisfaction. Management, scheduling and training of restaurant personnel. Attentiveness to guest's needs, necessities, special celebrations, special requests. Managing sales strategies while meeting KPI's. Main Qualifications Bachelor's degree in hospitality management, business administration or related field. Minimum of 5 to 8 years hospitality/restaurant management experience (shipboard experience preferred). Excellent food and wine knowledge and experience in fine dining restaurants. Very strong leadership skills and ability to manage international staff. Great communication in English, and additional languages skills such as: Spanish, Italian, French, German or Portuguese. Strong planning, coaching, organizing, staffing, controlling and evaluating skills. APPLY HERE: ****************

for the DeNiroBootCo offices located in Wellington, FL . Company is in the equestrian sector, and imports, distributes and sells Italian made luxury leather footwear for horseback riding and competition. Job duties include: · Order-Ship-Bill-Collect Cycle Management · Assist with Inventory & Warehouse Management · Showroom sale for a local direct customer · Customer Care for Reseller Customer Ad hoc projects to support Sales and Marketing, Social Media management, and Sales at Horse Show events. Responsibilities: Warehouse & Office assistant for orders management, inventory management, office admin and bookkeeping. Sales for a local Direct customers and at the horse show. Experience & Education: High School graduate / College student. Job training provided. Skills & Qualities: Motivated, hard-working and able to take initiative. Results oriented. Good communication and customer service skills. Likes equestrian world.

This position provides clerical and logistic support to the service center.? Process service orders, maintains parts, and logistic files, answers phones, generates and forwards service center reports, interfaces with suppliers and maintains office files.? Interface wtih all levels of management, team members, internal and external customers.? DUTIES AND RESPONSIBILITIES: Handle incoming calls Generate service orders for dispatch to technicians Post completed service orders from technicians and contractors Post shuttle sheets from drivers for units shuttled out Assist customers with merchandise follow up Generate daily, weekly, and monthly reports Daily follow up on warranty rejects Qualifications JOB REQUIREMENTS: Previous work experience in office environment Must be self starter and dependable Computer literate and working knowledge of Microsoft produts (Word, excel etc.?) Excellent phone and interpersonal skills Detail oriented and organized Decision making, problem solving ability Must be able to multi-task Must be able to work in a very fast paced environment Previous data entry experience

The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal. When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible. To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures. Duties and Responsibilities Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) Knowledge of Document Management Systems (i.e., DeskSite) Strong organizational skills and attention to detail Good judgment and strong interpersonal communication skills Strong analytical and problem solving skills Strong time management skills Requires strong computer and Internet research skills Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner Ability to work independently and anticipate needs of assignments Maintains composure while meeting multiple deadlines (even with frequent interruptions) Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s) Conserves assignments' time by reading, researching & routing email correspondence On behalf of assignments, liaise with various support departments of the Firm Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments Analyzes, allocates, processes and monitors complex expense reports Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists Responsible for assignments' annual mailings Researches and routes correspondence Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents Proofreads and reviews all work produced Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms Coordinates client billing with billing specialist Enters, proofreads and finalizes assignments' time entries on a daily basis; Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management Support visiting lawyers/clients when required Ability to work well with all levels of internal management and staff as well as outside clients and vendors Works harmoniously and effectively with others as part of a team A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions Exercises confidentiality and discretion Volunteers to assist others and seeks out work during slow periods in workload Continues to develop skills and abilities Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices Other duties, as assigned Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $61,000 - $92,000 if located in New York or reporting to a supervisor in New York Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: High school diploma or general education degree (GED) Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint) Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings) Preferred: B.A. or B.S. degree from an accredited college or university Previous experience in a professional services firm (not necessarily all in a law firm) Advanced proficiency in Spanish language Types accurately at 60-70 wpm Proficiency in advanced functions of Microsoft suite (e.g., Adobe) Excellent command of Blackline packages such as DeltaView Sidley Austin LLP is an Equal Opportunity Employer #LI-HM1

Vedder Price's Maimi Office is seeking two Corporate and Litigation Legal Secretaries. The legal secretaries will provide support to attorneys and paralegals resulting in a high level of client service; document processing and editing; preparing financial transaction documents; managing extensive domestic and international travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, and e-mails; maintaining and updating client files and other tasks. This position works to provide consistent quality service by using innovative technical skills and creative soft skills. As a Legal Secretary, your duties will include but not be limited to: Prepare and revise, format and finalize a wide variety of legal documents Assist attorneys with new client applications, conflict checks and audit letters Accurately enter attorney time into timekeeping system to meet weekly deadlines Work closely with Accounting Department staff to prepare client billings and receivables Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like) Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Provide assistance to Shareholders to prepare for all internal/external meetings Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies Interact on a daily basis with departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports Manage attorney calendars and schedule client meetings Skills & Competencies: Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently on several projects at one time Personable, professional, detailed-oriented and a problem solver Knowledge of legal terminology Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Advanced knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e-filings and Federal Court procedures Excellent written and verbal communication skills Qualifications & Required Experience: Associate's degree preferred Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred Position also requires the ability to work under pressure to meet strict deadlines Experience with managing monthly client billings preferred Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Proficient in Word Adobe PowerPoint Excel At Vedder Price, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes: Competitive Salary: We offer a competitive base salary commensurate with skills and experience. Bonus Program: Discretionary annual bonus program. Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future. Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being. Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days. Professional Development: Opportunities for continuous learning and career growth through firm provided training programs. Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones. Work-Life Balance: Hybrid work model and family-friendly policies. Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more. Join Vedder Price and be part of a team that values hard work and dedication! Equal Employment Opportunity: Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc's appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.