Secretary jobs in Utica, NY

Duration: 3 Months with possibly extension About the Role: The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job is meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts. Key Responsibilities and Duties Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. Provides support for daily Executive operations including meeting arrangements, travel and expenses. Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. Maintains Executive calendars, contact lists and provides ad-hoc support as needed. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Pooja Rani Email: ****************************** Internal Id: 25-54777

Job duties to include but not limited to; Accounts Payables Printing DMV and bank documents Following compliance procedures for DMV Processing incoming inventory Maintaining titles and MSO's Submitting finance contracts to lenders for processing Data entry Answering phones Scanning/filing of documents Ideal candidate will be reliable, have attention to detail and be eager to learn. Hours: Mon-Fri 8:30-5:00 No experience required, automotive experience is a plus Pay DOE, competitive benefits package and 401k offered

DISTINGUISHING FEATURES OF THE CLASS The work involves responsibility for performing complex clerical processing and maintenance of records, as well as a variety of office support activities. All of these functions require skilled use of computerized equipment with a word processing function. Under general supervision, employees in this class perform advanced clerical and routine secretarial tasks that include the use of word processing packages, spreadsheets, and database programs producing final copy that is accurate, grammatically correct and appropriately formatted. The principal emphasis of this position is upon the wide variety of clerical tasks performed, which require the application of independent judgment and clerical knowledge. Work, other than typing, is similar in nature and level to that found in the Clerk II class. Supervision may be exercised over a small number of employees assisting in routine clerical and typing tasks. Work is evaluated through observation of operations and review of correspondence, typewritten materials and completed work. Incumbents may be required to successfully pass a background check. Does related work as required. TYPICAL WORK ACTIVITIES * Types from copy, rough draft or general instructions, forms, accounting and financial statements, court records, letters, payrolls, receipts, case histories, vouchers, departmental reports, permits or other materials, frequently requiring independent action and discretion on problems encountered. * Uses word processing packages, spreadsheets and database programs to perform the more difficult and complex clerical processing and maintenance activities such as reports and other related documents. * Checks accuracy and completeness of documents and applications, forms presented for filing, recording, or other administrative action; issues licenses and permits of various kinds; prepares deeds and certificates. * Receives and examines legal instruments such as liens, mortgages, and business certificates for compliance with pertinent statutory requirements; supervises the recording, indexing, and filing of documents. * Examine payment claims of vendors for accuracy; checks contract claims relating to road construction, sewers and buildings. * Maintains attendance, personnel, and payroll records; makes work sheets; posts assignments. * Prepares requisitions; receives and distributes supplies; keeps perpetual inventory and consumption records. * Composes routine letters or types from rough copy, reports, letters, statements, tabulations, vouchers and legal documents. * May supervise a small number of clerical personnel engaged in routine clerical duties. When Assigned to Onondaga Community College: * Triage student traffic (walk-ins, calls, emails) in Academic Schools. * Assist with student outreach via phone and email. * Faculty support, with direction from Chair, including faculty course assignments, syllabi collection, filing of end of semester data collection. * Regular use of Microsoft 365/ Office 365 * Utilizes appropriate methods for interacting effectively and professionally with persons of all ages and from diverse cultural, socioeconomic, educational, racial and ethnic backgrounds, sexual orientations, lifestyles and physical abilities. Requirements: FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS * Good knowledge of general office terminology, procedures, and clerical techniques. * Good knowledge of proper grammatical usage, punctuation and spelling. * Working knowledge of equipment and systems used in an office. * Ability to communicate effectively both orally and in writing. * Ability to understand and carry out complex oral and written instructions. * Ability to communicate basic information clearly and courteously by telephone or in person. * Ability to make minor decisions in accordance with laws and regulations and to apply these to work problems. * Ability to assign, supervise and review the work of a small group of clerical personnel in a manner conducive to full performance and high morale. * Ability to establish effective working relationships with co-workers, superiors and the public. * Ability to make arithmetical computations and tabulations accurately and with reasonable speed. * Ability to manipulate an alphanumeric keyboard to produce letters, reports, charts and other documents with a high degree of accuracy and within required time frames. MINIMUM QUALIFICATIONS Promotion: * One (1) year of permanent competitive class status as a Typist I, Typist I (Spanish Speaking), Stenographer I or Data Entry Equipment Operator. Open Competitive: * Two (2) years of office experience, or its part-time equivalent, which must have included typing and clerical work as a primary function of the job; or, * An Associate's degree in Business or Administrative Assistant, or a closely related field, which must have included coursework in typing, keyboarding and/or word processing. Note: Post-secondary education from a regionally accredited college, university or business school or one accredited by the New York State Board of Regents to grant degrees with a concentration in Secretarial Science or Administrative Assistant may be substituted for the above experience on a year for year basis. Additional Information: CSEA position grade 5, anticipate salary is $ 42,672. Person hired for the position must meet the minimum qualifications listed here as this hire is approved through Onondaga County Civil Service. Onondaga Community College offers a generous and competitive benefits package including: * New York State Local Retirement System (pension) * Excellent health, dental, and vision insurance plans * Onondaga Community College participates in the Public Service Loan Forgiveness program for eligible borrowers. Application Instructions: * Please submit resume and cover letter to be considered. * Three professional references are required, at least one of which must be a current or former supervisor. Finalists will be notified prior to references being contacted. Please contact ************** for questions.

Job DescriptionDescription: About Us: We are a busy, patient-focused medical office specializing in pain management. Our dedicated team of healthcare professionals provides compassionate care to patients managing acute and chronic pain. We are looking for a reliable, professional, and detail-oriented Receptionist to join our front office team and help create a welcoming environment for our patients. Position Summary: The Receptionist is the first point of contact for patients, visitors, and vendors. This role requires excellent customer service, organizational, and communication skills to ensure smooth daily operations in a fast-paced medical environment. Requirements: Key Responsibilities: · Greet patients and visitors with professionalism and warmth · Answer and route phone calls promptly and accurately · Schedule, confirm, and manage patient appointments · Verify insurance information and collect co-pays and balances · Maintain accurate patient records and update demographics · Assist patients with intake paperwork and guide them through check-in/check-out processes · Communicate effectively with medical staff to coordinate patient flow · Handle confidential information in compliance with HIPAA regulations · Perform general administrative tasks including filing, scanning, and correspondence Qualifications: · High school diploma or equivalent required; college preferred · Prior medical office or receptionist experience strongly preferred · Knowledge of medical terminology, insurance verification, and EMR systems is a plus · Strong interpersonal skills with a focus on patient care and customer service · Ability to multitask and stay organized in a busy environment · Proficient in Microsoft Office and comfortable with computer-based scheduling systems · Professional appearance and demeanor What We Offer: · Competitive pay based on experience · 401K · Health, dental, and vision insurance options · Paid time off and holidays · Opportunities for growth and training within a supportive team

Upstate Urology is seeking a highly organized and detail-oriented Senior Clerical Specialist to join our dynamic team. In this role, you will play a key role providing diversified, complex, and oftentimes Confidential administrative, secretarial and office management support in an Ambulatory care setting. Responsibilities included but not limited to: * Serves as a mentor, and preceptor for new and existing staff, including acting as an EPIC superuser. * Assists and supports the Management Team with daily operations, * Manage EPIC work queues to ensure fiscal responsibilities are met throughout the Urology Service Areas. * Organizes, schedules, and maintains/assists with the Department's MRI Prostate Program, Urology PSMA and Cancer Programs, etc. * Obtaining insurance authorizations and assisting in completing pre-surgical paperwork. Minimum Qualifications: Associate's degree and three years of progress secretarial/administrative experience (preferably in a Healthcare setting, or equivalent combination of education and experience. Excellent time Management and problem-solving skills. Working knowledge of spreadsheets, word processing, experience with Medical Data Base systems (Epic software preferred) for patient registration and scheduling. Excellent organizational skills, computer skills, and strong customer service skills required. Excellent phone etiquette, and ability to maintain good public relations with patients, visitors, co-workers, and physicians. Preferred Qualifications: Ambulatory Healthcare experience. Knowledge and use of EPIC electronic medical record system. Working knowledge of medical terminology strongly preferred. Experience with medical insurance authorizations, communicating with insurance carriers, or other support agencies. Work Days: Monday - Friday, Days, No Weekend or Holidays Message to Applicants: Salary Range: $55,000-$65,000, DOE Recruitment Office: Human Resources

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Scheduling Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:30am to 5:00pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

Temp To Full-Time We are seeking a professional, detail-oriented candidate with prior experience as a Legal Secretary or experience working in a professional office environment as a receptionist. Responsibilities: Answer and direct incoming phone calls Perform filing and general office organization Open and distribute mail Schedule client appointments Type correspondence and documents Qualifications: Prior experience as a Legal Secretary or experience working in a professional office environment as a receptionist. Strong, professional communication skills Detailed orientated Proficient typing abilities Ability to manage and operate multiple phone lines Strong multitasking skills Schedule: Monday-Thursday: 8:00 AM - 5:00 PM Friday: 8:00 AM - 3:00 PM Includes a 30-minute unpaid lunch Compensation: $20-$23 per hour Benefits (upon permanent hire): 100% employer-paid medical insurance 401(k) plan

This position provides administrative support to Kyle F Mumpton, CFP . This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Kyle F Mumpton, CFP . Immediate growth track to get NY Life and Health Insurance Licensed (Life, Health, Annuity) within the first 6 months. This is a fully in-office position out of Liverpool, NY. Hours: 8a - 4pm, Monday - Friday Compensation: $20-25/hr. depending upon experience Benefits: Simple IRA with 3% match and 15 days PTO. Health benefits are not offered. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Participates in the business planning process Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Insurance licensed; preferred or must be willing to attain. Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of our products and services, and Thrivent Financial Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility Technology Forward External/Internal Dependencies Must be able to work with all roles of the team Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of Kyle F. Mumptons' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. Determine the need for future access to Wealthscape. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

Title: Clerical Specialist I Unit: Alumni - ESF Bookstore Salary: $45,000 - $48,000 annual DOQ The State University of New York College of Environmental Science and Forestry (SUNY ESF) Alumni Association is seeking a Manager for the ESF College Bookstore. The ESF College Bookstore is the exclusive retailer for ESF memorabilia items through both the on-campus location and the online store with current annual gross sales of approximately $225,000. Responsibilities include the day-to-day operation of the Bookstore: work with vendors to design and purchase stock, sell merchandise, train and supervise college work-study students as staff, and provide customer service. Brief description of duties: * Competency in all aspects of the Point of Sale system and related equipment * Maximize profitability and sales goals from the previous years * Formulate and implement sales promotions for various target audiences * Work with vendors to design and purchase merchandise * Receive and stock inventory * Handle order fulfillment, billing, and physical inventory * Perform cash register duties and process orders and invoices, both in-store and online * Create engaging store displays and assist at major campus events (e.g., Open House, Graduation) * Maintain and update online profile through the College Bookstore's Facebook page, Instagram, and the online store * Maintain professional and welcoming customer service * Must be able to lift up to 50 pounds, carry, shelve, bend and stretch in the performance of bookstore operations * Assist the Office of Alumni Relations with various mailings and events * Manage daily store operations (in-person and online) * Train and supervise work-study students Requirements: Required Qualifications: * 3 or more years of retail experience * Strong literacy, numeracy, and computer proficiency * Ability to work with some independence Some evening and weekend hours are required (advance notification provided). Preferred Qualifications: * Supervisory experience * Excellent organizational and interpersonal skills * Previous experience with the Shopify POS system Additional Information: In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at ************ or by accessing the following web site: ****************************************************** ****************************************************** SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at ********************************************************* As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, life insurance and long-term disability insurance. The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding. Application Instructions: Application Deadline: Although applications will be accepted until the position is filled, candidates should submit their application by December 17, 2025 for optimal consideration. Application Procedure: Application materials are required to be submitted on-line. Submit a cover letter, a resume, and contact information for three references online.

Job Description BUSY LAW FIRM SEEKS AMAZING RECEPTIONIST / CLIENT CONCIERGE If you are looking for a fast-paced, positive team environment with professional growth potential, then look no further. Our Criminal Defense & Personal Injury law firm, based in Utica, NY, has an immediate full-time opportunity for a Receptionist. A team player who has excellent administrative and communication skills, who wants to be our ambassador of first impressions or “Client Concierge.” This is a fabulous opportunity for someone who wants to make a difference in people's lives. Our Owner has an enterprising mindset and truly believes in helping people who've been charged with a crime, or who've been seriously injured, who don't deserve to have their lives ruined as a result. We need a hospitable Client Concierge who is mature, caring, and wants to ensure the client experience with our firm is second to none. While we are focused on rapid growth, we are still small enough to care about every team member and client. We need someone who is interested in being with us as we grow and is willing to wear multiple hats until the workload supports hiring additional team members. Currently, we need someone who can help us take control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as a Receptionist, Secretary, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional. The most important quality you can possess is a great attitude and willingness to roll up your sleeves and help wherever it's needed. If the following describes you, then YOU may be who we are looking for: You believe it's important to greet all potential and existing clients with a warm, friendly welcome You answer the phone with a smile You are skilled at communicating with people on the phone, in person, and by email You are a relationship-builder who is comfortable interacting with different types of people, personalities, and all levels of authority You see an opportunity for an organization where others see a mess You are eager to learn new tasks and computer software/systems You value doing it right the first time, so you proofread your work and double-check details You know what happens in the office, stays in the office You genuinely care about clients and want to deliver an experience that turns them into raving fans This position offers a respectful team culture, opportunities for professional development, benefits, and a competitive salary based on skills and experience. Compensation: $18 - $22 hourly Responsibilities: Answer phones and welcome guests Describe our Legal Services to Potential New Clients Schedule appointments for potential new clients Perform basic administrative tasks - draft documents, mail, copy, scan, file Communicate with potential and existing clients in person, by phone, and by email Manage paper and electronic files Back up team members when they need a hand or a day off Maintain practice and client confidentiality Qualifications: These items are non-negotiable: You must be available to work and be in the office Monday - Friday, 8:25 a.m. to 5:00 p.m You must have strong administrative skills and be detail-oriented You must be comfortable working with various computer programs, databases, and systems You must be reliable, trustworthy, and able to maintain strict confidentiality You don't think making coffee or getting our guests a beverage is beneath you You must be a positive, high-energy team player who is results-oriented - No Drama You must care about something and have goals in life About Company We're a Criminal Defense and Personal Injury Trial law firm based in Utica, NY, that has grown quickly and will continue to grow rapidly. We are seeking exceptional additions to our staff to come in and help us continue to wow our clients with an amazing experience each and every time, while we continue to grow rapidly. Pay will be based upon experience and cultural fit in the Firm.

Full-time Description JOB SUMMARY: Responsible for the efficient flow of patients in and out of Radiology, scheduling appointments, answering the phone, retrieving test results as needed. Filing, generating billing information from the computer, and general inter-radiology communication. DUTIES & RESPONSIBILITIES: Answering phones Greeting patients Processing patient orders in RIS/PACs Arriving and scanning walk in appointments Retrieving reports Faxing reports Scheduling: Sono, CT Scan, mammo, nuclear medicine, BMD, general radiology. Giving preps (instructing patients), CT scans, BE, IVP Pulling films as needed (printing films) Coding exams (give the diagnosis) Performs other duties as assigned Utilizes RIS/PACS System to enter, retrieve, and maintain data. May be exposed to hazardous drugs. Attends OSHA training upon initial employee orientation and annually completes an OSHA competency. RELATIONSHIP WITH OTHERS: Direct relationship with patients, staff, physicians, and administration. Must maintain a courteous and effective working relationship with patients, staff, physicians, and administration. Requirements EDUCATION/EXPERIENCE/KNOWLEDGE: Graduated from High School or completed GED requirements and some experience in medical office environment preferred. Possesses knowledge of medical terminology and general office procedures; has limited knowledge of computer and insurance coverage; demonstrates ability to communicate with patients in a professional, courteous, and caring manner; has ability to evaluate problem situations, follow through on problems and set priorities; has ability to understand and follow through on problems and set priorities; has ability to understand and follow through with assigned tasks; demonstrates consideration of co-workers; ability to function efficiently in a hectic, fast-paced area, and possess organizational skills. PHYSICAL REQUIREMENTS: Requires sitting, standing bending and reaching. May require lifting up to 20 pounds. Requires manual dexterity sufficient to operate standard office equipment such as computer, fax, calculators and telephone. Requires normal hearing and vision. Salary Description Based on experience $18.00 to $27.00 per hour

At GHD, we don't just believe in the power of commitment, we live and breathe it every day. That's why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. Who are we looking for? Our office in Syracuse, NY is looking for an Administrative Assistant to join the team and be the welcoming face of the office! As the first point of contact for clients, staff, and vendors, you'll play a key role in creating a professional and friendly environment. This multifaceted position includes managing incoming and outgoing mail and courier packages, maintaining both electronic and paper filing systems in line with ISO standards, and ensuring our office supply inventory is always well-stocked. You'll also be responsible for tracking and documenting field equipment in accordance with company guidelines. Your attention to detail will shine as you format outgoing documents-memos, letters, reports, and proposals-and handle the final production of reports through collation and binding. If you thrive in a fast-paced setting and enjoy keeping things organized and running smoothly, we'd love to hear from you! Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: Document Preparation: Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports. Correspondence: Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive. Business Meetings/Events Arrangement: Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time. Administration: Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems. Insights and Reporting: Extract and combine data to generate standard reports. Data Collection and Analysis: Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats. Budgeting: Monitor and analyze data using budgeting systems and protocols. Work Scheduling and Allocation: Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done. Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching. Procurement: Support others by carrying out simple procurement tasks. Involves following established procedures. Operational Compliance: Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards. What you will bring to the table: High School Diploma or GED with 1-5 years of experience in an office administration Proficiency in the MS Office suite Excellent interpersonal communication with the ability to present information and respond to inquiries from groups of managers, clients and general public Ability to work in a fast-paced environment while balancing multiple tasks, deadlines, and priorities Full time in office #LI-JK1 Salary range: $21.50-35.50 based on experience As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, genetic information, national origin, sex (including same sex), sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions, age, disability or handicap, citizenship status, service member status, or any other category protected by federal, state, or local law.

Full-time Description Dannible & McKee, LLP, a premier CPA and consulting firm in Upstate New York, is seeking one full-time Administrative Assistant to join our tax department. This position will be part of a fast-paced team that is responsible for providing best-in-class support to our partners, employees and clients. Job Responsibilities: Support Partners and professional staff as necessary with administrative needs not limited to monthly billing, and accounts receivable monitoring. Assist in the preparation and processing of tax returns, complying with firm quality control procedures and systems. Assist in preparation, proofreading, editing and processing of documents not limited to correspondence, financial statements, proposals, mail merge and email blasts. Maintain and develop technological skills required to support partners and professional staff. Perform rotating clerical duties not limited to answering phones, receiving, sorting and distributing mail, and correspondence filing. Cross-trained to serve as backup to other administrative assistants and reception as needed. Other duties as assigned. Requirements Minimum Requirements: High School diploma or equivalent. Proficient in Microsoft Office Suite. Understanding of standard office functions such as filing, scanning and telephone techniques. Exceptional interpersonal and communication skills, both written and verbal. Excellent time management, planning and prioritizing skills. Must be organized, detail-oriented, and have the ability to work in a fast-paced environment. Ability to uphold professional standards and firm/client confidentiality. Salary Description $20 - $25 per hour

The SUNY Polytechnic Institute's Grounds Department performs a variety of work related to the appearance and condition of the campus grounds and athletic fields. The Grounds department also maintains roadways, walkways and parking lots. Under the direction of the Facility Operations Assistant 2 (Grounds), a Facility Operations Assistant 1 will be responsible for maintaining the appearance and condition of grounds, athletics fields, walkways, parking lots, and roadways of the SUNY Polytechnic Institute in Utica, NY. The position has a variety of summer and winter duties within the Grounds department, such as maintenance of athletic fields, ground cover, planting beds, and the removal of snow and ice from roads, walkways, and parking lots. Other duties include the moving, set-up, and take down of furniture and equipment needed for campus events, and the removal of trash from exterior bins/containers. Other reasonable duties as assigned. * Grounds Maintenance: Maintain the appearance and condition of campus grounds, this includes but is not limited to, mowing lawns, pruning trees and bushes, removing weeds, plant and water vegetation, and performing general landscape upkeep. * Snow Removal: Perform snow and ice removal operations, including operation of plow trucks, snow blowers, shovel and sanders to ensure safe and accessible walkways and roadways. * Event Support: Assist with the set-up, breakdown, and movement of furniture and equipment for special events and campus functions. * Athletic Field Maintenance: Perform upkeep and preparation of athletic and grass fields to ensure they are safe, clean and game-ready. * Waste and Recycling: Handle campus trash removal and recycling collection to maintain cleanliness and sustainability efforts. * Other Duties: Perform other related tasks and reasonable assignments as directed to support the overall maintenance and operational needs of the campus. Benefits: ************************************************************************************************************************** Salary: $36,232 (SG06) Requirements: Minimum Requirements: Labor Class: There are no education or experience qualifications for this class*. * Must be physically able to perform the tasks of the position and be able to understand and carry out written or oral instructions. Incumbents must possess a valid NYS driver's license appropriate for the type of vehicle being operated. Additional Information: Initial review of applications will begin 2 weeks after posting. Posting will remain open until filled SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at **************************************************************** The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link: ********************************************** Report 2024 - Uticaw covers.pdf Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator ******************** at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. **************; Email ******************. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ***************. Application Instructions: Applicants must address in their applications their abilities to work with a culturally diverse population. This position is contingent on the satisfactory completion of a background check; this position may require annual checks. Persons interested in the above position must submit a resume, cover letter, and the SUNY Poly application. In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position, please email us at ***************

Job Description Bowers CPAs & Advisors stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA's G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. January 2026 estimated start date through April 15, 2026 (with the possibility of an extension) This position is full-time, 35-40 hours a week. Our Administrative Specialist position is responsible for clerical /office-related duties and tasks as assigned during our firm's Busy Season. Some nights and weekends are required during the Tax busy season. Our opportunity will offer you an opportunity to explore a business experience in the world of Public Accounting! Responsibilities: Answer phones, when necessary, as a back-up to the front desk Distribute incoming/outgoing mail. Scan and bind documents. Schedule meetings Other administrative tasks and duties assigned. Processing Tax returns along with other Tax and Audit documents Qualifications: Excellent written and verbal communication skills High School Diploma Experience in an administrative support role Excellent experience with Microsoft office Suite Excellent computer skills and the ability to learn new software programs. High attention to detail and ability to multitask while working independently and as a team. High level of professionalism and handling of confidential information is required Hours: Our normal work hours are Monday through Friday, 8 AM - 5 PM. Must be available to work some nights and weekends during our Busy Season. This opportunity will allow for flexibility in your hours. This position is required to be in the office. Pay Rate: $20.00-$25.00/hour EOE

Bowers CPAs & Advisors stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPAs G400, encompassing the Top 300 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. January 2026 estimated start date through April 15, 2026 (with the possibility of an extension) This position is full-time, 35-40 hours a week. Our Administrative Specialist position is responsible for clerical /office-related duties and tasks as assigned during our firm's Busy Season. Some nights and weekends are required during the Tax busy season. Our opportunity will offer you an opportunity to explore a business experience in the world of Public Accounting! Responsibilities: * Answer phones, when necessary, as a back-up to the front desk * Distribute incoming/outgoing mail. * Scan and bind documents. * Schedule meetings * Other administrative tasks and duties assigned. * Processing Tax returns along with other Tax and Audit documents Qualifications: * Excellent written and verbal communication skills * High School Diploma * Experience in an administrative support role * Excellent experience with Microsoft office Suite * Excellent computer skills and the ability to learn new software programs. * High attention to detail and ability to multitask while working independently and as a team. * High level of professionalism and handling of confidential information is required Hours: Our normal work hours are Monday through Friday, 8 AM - 5 PM. Must be available to work some nights and weekends during our Busy Season. This opportunity will allow for flexibility in your hours. This position is required to be in the office. Pay Rate: $20.00-$25.00/hour EOE

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions - we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni's dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story Requirements Responsibilities l Assist in receiving, dispatching, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills Morning shift 6:30AM-3:00PM Benefits Benefits: 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship. $18-20/hour during first three monthes, will increase after probationary period.

FMF&E is currently seeking a dynamic, full-time professional to join our growing Accounting & Auditing (A&A) team as an Assurance Administrative Specialist. This position is a newly established full-time administrative role to help support our A&A Department and responsibilities will include working with our Assurance team at all levels . In your critical role as an Assurance Administrative Specialist, you will be responsible for the following key administrative tasks: Assist in preparing and processing the departments client deliverables, including financial statements and client communication letters. Create automated client financial statements from engagement source data. Collaborate with the Assurance team and drive internal administrative process improvements, focusing on efficiency and improving digital applications. Support the departments long range scheduling process, including managing change requests. Assist with client portal administration, including initial set-up and monitoring. Assist Marketing department with proposals and special projects as needed. Assist with organization and administration of continuing professional education (CPE); including training seminars and webcast registration/set-up. Assist with other administrative matters as required; maintain tracking system and due date lists, meeting minutes, general correspondence, billing, mailings, conference/video call set-up. Qualifications: 2 year college degree plus a minimum of 3 years administrative experience Must be highly proficient in Microsoft Office applications and network utilization and good with new technology Excellent written and verbal communication/interpersonal skills Strong organizational skills and attention to detail Ability to work well independently, prioritize and multitask CPA industry or professional services experience ideal About Us Firley, Moran, Freer & Eassa, CPA, P.C. (FMF&E) is proud to be one of the leading certified public accounting firms in CNY. Over the past 40 years, we have grown our Firm organically while always emphasizing the importance of working together to get the job done. We stay dedicated to what we do best, and it shows in our work. We are dedicated to our clients and community, and serve locally and nationwide providing audit, accounting, tax and management consulting services. Our clients include construction contractors, credit unions, energy (independent power producers), professional service organizations, manufacturers, and wholesalers and distributors. For more information, visit our website at *************** Our Benefits We offer a competitive salary, career development program, generous paid time off program, paid holidays, 401(k) plan with firm contributions, employer parking benefit and a variety of health and welfare plan options. Firley, Moran, Freer & Eassa CPA, P.C. (FMF&E) is committed to a diverse and welcoming workplace in which all team members, clients, vendors, and all visitors are respected and included. FMF&E promotes respectful and meaningful collaboration across our diverse teams. This includes collaboration and inclusion with consideration of personal identities and experiences including physical ability, age, appearance, ethnicity, family/marital status, gender, gender expression, language, military or veteran status, nationality, political ideology, race, religion/spirituality, sex, sexuality and socio-economic status. Our diverse team strives to live our values of care, curiosity, and courage at all times in our work. Firley, Moran, Freer & Eassa is an equal opportunity employer Privacy Policy SMS Privacy Policy SMS Terms

Are you ready to jump into the dynamic world of Property Management? The Apartment Industry is booming, and the opportunities are endless! Let BGSF, one of the largest staffing firms in the nation, assist in mapping out the best career path for you! Working with BGSF gives you access to the top Property Management Companies in the area while also allowing you to sharpen your leasing and/or maintenance skills! Benefits include medical, dental, competitive WEEKLY PAY all while gaining on-site experience. Temporary, Temp to Perm & Direct Hire positions available! May be eligible for paid sick leave and/or paid time off in accordance with applicable state and/or local law. OPPORTUNITY for Leasing Consultants! $20-21/hr Are you friendly and enthusiastic?! Do you love engaging with customers? Or maybe you have a knack for closing a sale? Whatever your skill set is, we have the job for you! The ideal candidate will possess attention to detail and the ability to follow directions. You will be responsible for showing and leasing apartment homes to prospective residents. Leasing Job Duties * Administrative duties as needed include answering the phone, filing, etc. * Customer service responsibilities include working with residents to resolve concerns and submitting service requests * Touring the community & apartment homes * Sell/ Lease apartment inventory * Assist with completion of required application and lease paperwork * Assist with Marketing as needed * Assist with community events and resident retention Leasing Job Requirements * A minimum of six months of apartment/multifamily leasing experience required * Software requirements may apply - Yardi, OneSite, BlueMoon, etc. * Fair Housing knowledge is required * Have dependable transportation to and from work * Have a strong work ethic with reliability and dependability * Ability and desire to jump in and assist with other community projects * Enjoy working with others and taking direction when needed * Maintain a friendly and customer service-oriented approach to co-workers and customers APPLY TODAY! #Work4BG Once your application is received a member of our Talent Acquisition team will reach out to start your journey to your career in Property Management! Can't wait to start your new job?! Check out www.BGSF.com and register today! This will ensure you are first in line! Know anyone else looking for an amazing opportunity in a multifamily career?! We reward referrals! Ask us how you can make an extra $50*! #zipem1 BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.