Secretary jobs in Virginia

🌟 Now Hiring: Project Management Team Assistant (3-Month Contract) 🌟 🕒 Contract Length: 3 Months 👷 Department: Project Management We are seeking a detail-oriented Project Management Team Assistant to join our team on a short-term contract basis. This role provides essential support to our Project Management Group, helping ensure projects are executed safely, efficiently, and with the highest quality standards. What You'll Do Support Project Managers by maintaining project records, submittals, and construction documents. Prepare and distribute meeting minutes, project updates, and O&M manuals. Upload and organize project documentation using Procore and company systems. Assist with valve charts, plans, specifications, and distribution of project details to PMs, subcontractors, and superintendents. Perform various administrative tasks to keep projects moving forward on schedule. Uphold safety guidelines and company policies on every assignment. What We're Looking For High school diploma or equivalent (required). Valid driver's license. Strong organizational and communication skills. Ability to work independently, manage tasks, and follow through on pending items. Proactive, team-oriented, and detail-focused mindset. Experience with construction processes or Procore is a plus (training provided if needed). Why Join Us? Be part of a company that values Safety, Quality, Customer Focus, Productivity, and Profitability. Gain valuable project management support experience. Short-term assignment with the opportunity to make an impact quickly. If you are organized, motivated, and ready to contribute to a fast-paced project environment, we'd love to hear from you!

Job Title: Administrative Assistant Industry: Manufacturing / Corporate Office Environment Assignment Type: Contract-to-Hire Pay: $23-$25/hour (contract) Conversion Salary: $45,000-$55,000 (Depending on Experience) Work Schedule: Monday-Friday, 8:30 AM-5:00 PM | 40 hours/week | Onsite 5x a week Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with our client to hire an Administrative Assistant for their corporate office. This role is suited for someone who thrives in a polished, professional environment and enjoys supporting a wide range of administrative needs. The position sits at the corporate reception area and interacts with employees, leadership, and external stakeholders daily. Job Description: The Administrative Assistant will manage front-office operations, support internal departments, and assist with various administrative tasks that help keep the organization running smoothly. This role requires strong communication skills, the ability to prioritize tasks in a fast-paced environment, and a high level of professionalism. Key Responsibilities: Serve as the first point of contact for guests, employees, and callers; provide courteous and prompt support. Handle incoming calls and emails, direct communications appropriately, and maintain a professional front-office environment. Coordinate conference room scheduling, meeting invites, and preparation of materials. Maintain organized filing systems-both digital and physical-to ensure easy access and accuracy of records. Enter, update, and manage information in spreadsheets and databases while maintaining confidentiality. Assist in creating reports, presentations, and project documents; format and prepare polished deliverables. Monitor and replenish office and kitchen supplies, process invoices, and support office logistics. Support small projects such as mailings, internal initiatives, and office events; track progress and communicate updates. Contribute to employee engagement activities and help promote a positive workplace culture. Provide exceptional customer service to both internal and external stakeholders. Maintain discretion and safeguard sensitive information across all administrative tasks. Assist with budget tracking, expenses, and periodic financial reporting. Partner with the Executive Assistant to streamline procedures, enhance workflows, and identify improvements. Conduct light research and provide summaries or brief reports as needed by leadership. Troubleshoot basic office equipment issues and coordinate with IT or vendors when needed. Support marketing and event-related activities when requested. Ensure the office environment remains organized, clean, and fully operational. Perform additional duties as assigned to support overall business operations. Qualifications: Minimum 2-3 years of administrative experience in a corporate or professional office setting (onsite). Strong customer-service background with experience managing multi-line phone systems. Proficiency with Microsoft Office Suite; must be able to create and maintain spreadsheets. Strong communication skills across written, verbal, and digital platforms. Professional, polished demeanor and ability to interact confidently with leadership. Strong discretion and confidentiality in handling sensitive information. Ability to multitask, take initiative, and work effectively in a fast-paced environment. Highly preferred: Associate's or Bachelor's degree. Additional Details: Start Date: Within two weeks of offer once onboarding is complete Interview Process: 2 Step Interview Process Company Size: ~1,000 employees Supervisor Style: Clear communicator, approachable, highly supportive Overtime: Eligible Dress Code: Professional business casual (no jeans or sneakers) Perks: Opportunity to support executive-level operations High visibility within the organization Stable corporate environment with opportunities for growth Engaging team culture and regular internal activities Hands-on experience across multiple administrative functions Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

STRATEGIC STAFFING SOLUTIONS HAS AN OPENING! This is a Contract Opportunity with our company that MUST be worked on a W2 Only. No C2C eligibility for this position. Visa Sponsorship is Available! The details are below. “Beware of scams. S3 never asks for money during its onboarding process.” Job Title: Security Administrative Assistant Location: Chesapeake, VA, 23320 Setting: On Site Work (The hours would be 7am - 4pm Mon - Fri) Duration: 24+ months. Pay: 17-23 an hr on W2 Required Qualifications: Good admin/computer skills, good communication skills that can work with our business partners and great customer service skills. Preferably, need someone with experience issuing visitor badges and logging into our technology platform. Data Entry / Great Customer Service - at least 3 yrs experience Experience with Microsoft Office Outlook / Excel / Word Any previous experience using Visitor Badging Software and Access Control Software Responsibilities that this resource will have on a day-to-day basis: Checking in Visitors Customer Service Problem Solving Inventory of Equipment

Job Title: Administrative/Executive Assistant 4 Start Date 22 December 2025 Duration 12 months Pay Range: $18-20/hr On-Site Job Description: Summary: The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Job Responsibilities: • Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Review and approve invoices, reports, memos, letters, financial statements, and other documents. • Review and approve corporate documents, records, and reports. • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. • Prepare agendas and make arrangements for committee, board and other meetings. • Make arrangements for travel, planning meetings, etc. Skills: • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. • Strong ability to work independently and manage one's time. • Strong ability to keep information organized and confidential. • Strong ability in event planning. • Strong leadership and mentoring skills necessary to provide support and constructive performance feedback. • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. Education/Experience: • High school diploma or GED required. • 8-10 years experience required. • Experience working with executives required.

Overview: We are seeking a highly organized experienced and proactive Executive Administrative Assistant to provide essential high-level administrative support to our office. This is an onsite position located in Virginia Beach VA. Role Details Title: Administrative/Executive Assistant Location: Virginia Beach, VA - Onsite Schedule: Monday - Friday, 8:00 AM - 4:00 PM Job Type - 12 month contract, potential to extend Pay Rate: $19/hr - $21/hr Key Responsibilities Office Management Supervising general office duties including ordering supplies maintaining robust records management systems and performing basic bookkeeping work. Document Management Reviewing approving and organizing a wide range of documents such as invoices reports memos letters financial statements and corporate records. Information Flow Reading and analyzing incoming correspondence submissions and reports to determine significance summarize key points and plan their timely distribution. Meeting Coordination Preparing agendas making logistical arrangements and coordinating materials for committee board and other key meetings. Travel and Events Making comprehensive arrangements for business travel and taking the lead on planning and coordinating corporate events and meetings. Required Skills and Qualifications Experience 8-10 years of professional experience in an administrative or executive support role is required. Executive Support Proven experience working directly with executives is mandatory. Education High school diploma or GED required. Communication Excellent verbal and written communication skills with a professional and articulate demeanor. Autonomy and Organization Strong ability to work independently manage time effectively and maintain highly organized confidential information. Leadership Strong leadership and mentoring skills necessary for providing support and constructive performance feedback. Technical Proficiency Previous experience and strong proficiency with Microsoft Office Suite applications Word Excel PowerPoint is required. Event Planning Demonstrated ability and experience in event planning.

Why You Want to Work Here: Join a dynamic and growing organization where you'll play a key role in keeping daily operations running smoothly. We're a team that values reliability, teamwork, and a positive attitude. This is a great opportunity for someone looking to launch their administrative career, gain professional office experience, and develop valuable skills in a supportive environment. Responsibilities: Serve as the first point of contact by answering phones, greeting visitors, and responding to general inquiries Provide administrative support including filing, data entry, document preparation, and mail distribution Assist with scheduling meetings, maintaining calendars, and preparing meeting materials Help coordinate office supplies, monitor inventory, and place orders as needed Support internal teams with light research, recordkeeping, and special projects Maintain a neat and organized office environment, ensuring shared spaces are stocked and tidy Provide occasional support for events, meetings, or onsite activities Requirements: High school diploma or equivalent; associate's or bachelor's degree a plus but not required Strong organizational skills with attention to detail and accuracy Excellent verbal and written communication abilities Friendly, professional demeanor and a willingness to help wherever needed Ability to manage multiple tasks and adapt to shifting priorities Proficiency in Microsoft Office (Word, Excel, Outlook) or willingness to learn Previous office or customer service experience is a plus, but we are open to training motivated candidates

Russell Tobin & Associates is currently seeking a Administrative Assistant, 8+ Months Contract role for one of our Fortune 500 clients, for Ashburn, VA 20147. Apply today for immediate consideration. Administrative Assistant Location: Ashburn, VA 20147 Contract Duration: 8+ months with potential extension Pay rate: $25.00-27.00/hr on w2 Job Summary: Performs routine administrative duties: placing, receiving and routing telephone calls; receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks. Job Specific Requirements: Schedule and dispatch technician daily work orders for repairs while ensuring scope of work and time requirements are well communicated Manage prioritization of repairs while optimizing technician assigned routes to align with job requirements Partner with Service Manager & Account Management Processor to prepare bi-weekly technician schedule Proactively distribute work orders for jobs daily Adhere to scheduling guidelines and work order priority to manage schedule Assist with the management and recording of non-productive technician time Service Coordinator is responsible for joining DMB meetings daily and being prepared to discuss progress on relevant KPIs and actions to improve underperforming KPIs. Service Coordinator is responsible for proactively identifying actions, performing offline tasks assigned in DMBs, and escalating any blockers to ensure consistent improvement in KPI performance and field operations in general. Service Coordinator is responsible for ensuring S&O guidelines & best practices are followed. Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

We are seeking a highly organized and detail-oriented Senior Administrative Assistant on a temporary basis to provide top-tier administrative support to our team. The ideal candidate will excel in a fast-paced environment, demonstrate exceptional communication skills, and bring a proactive approach to problem-solving. Key Responsibilities: Provide executive-level administrative support, including calendar management, meeting coordination, and email correspondence. Prepare and edit documents, presentations, and reports with high attention to detail. Manage office logistics such as ordering supplies, overseeing maintenance requests, and maintaining an organized workspace. Coordinate travel arrangements, including flight, hotel, and transportation bookings. Assist with event planning, scheduling, and logistical coordination. Act as the point of contact for internal and external stakeholders, ensuring timely responses and follow-ups. Maintain confidentiality and handle sensitive information with discretion. Support special projects as assigned, ensuring deadlines are met and quality standards are upheld. Qualifications: Proven experience as a Senior Administrative Assistant or in a similar administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. Strong organizational and time management skills, with the ability to multitask effectively. Excellent verbal and written communication skills. Ability to work independently, take initiative, and handle tasks under minimal supervision. Experience in supporting multiple teams or senior executives is a plus. Familiarity with [industry-specific software, if applicable] is preferred. Education: High school diploma or equivalent required; an associate or bachelor's degree is a plus.

LHH Recruitment Solutions is currently seeking an Administrative Assistant in Charlottsville, VA. This is a contract opportunity for a growing and fast paced company. This role entails providing dispatch support to the service department. Our ideal candidate will have wonderful organizational skills and possess the ability to multitask. If this sounds like a great opportunity for you, please apply here today! Responsibilities: · Prepare routine correspondence · Contact customers for scheduling · Schedule and dispatch service technicians · Issue work orders · Order supplies and materials · Update and maintain records and files · Assist with billing as needed Skills: · Detail oriented · Ability to work independently · Ability to multitask · Must possess wonderful organizational skills Qualifications: · 1-3 years of experience · Proficient in Microsoft Office Suite Work Hours: 40 hours per week Employment Type: Contract, Full Time At LHH Recruitment solutions, our colleagues specialize across eight practice areas. Connect with a recruitment specialist today, by submitting your resume via the apply button. Browse the LHH website to learn more about available opportunities, and how we can help you be Ready for Next! Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Beacon Hill Legal is seeking a Legal Receptionist/Assistant for a direct hire, on-site role with a law firm in Richmond, VA. Requirements: Minimum 2+ years of legal experience (entry-level applicants will NOT be considered). Civil litigation experience Strong proficiency in Microsoft Office Suite. Key Responsibilities: Answer and direct calls. Perform legal assistant duties including file management, scanning, copying, faxing, billing, and processing check requests. Handle incoming/outgoing mail and packages. Schedule and coordinate meetings, travel, and visitor logistics. This is a hybrid role combining reception and legal assistant responsibilities. If interested candidates, please apply with a resume in Word or PDF format. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client is seeking a proactive, detail-oriented Office Manager to support firm leadership and help grow a mission-driven design practice grounded in the values of Stewardship, Integrity, Rigor, Collaboration, and Innovation. This role is ideal for someone who thrives in a small-firm environment and has experience in design, construction, or professional services. What You'll Do Manage day-to-day office operations, including greeting visitors, handling mail and deliveries, maintaining supplies, and overseeing vendor relationships. Support administrative functions such as filing systems, onboarding, maintaining licenses and registrations, bank deposits, and assisting with monthly invoicing. Assist with proposals, contracts, and project coordination, including timekeeping and project tracking using BQE CORE. Provide marketing support through website and social media updates, CRM management, and preparation of proposal and outreach materials. Coordinate team events and contribute to a positive, organized office culture. What We're Looking For Experience managing daily operations in a small firm; AEC industry exposure preferred. Strong written, verbal, and interpersonal communication skills. Proficiency with Microsoft Office 365; familiarity with Adobe InDesign, CRM systems, social media platforms, and project management tools such as Monday.com. Highly organized, adaptable, and comfortable working independently in a fast-paced environment. A collaborative, proactive, and solutions-oriented mindset. Requirements Bachelor's or Associate's degree preferred in business, communications, marketing, or related fields. High proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams). Familiarity with InDesign, QuickBooks Online, CRM platforms, and standard bookkeeping practices. High school diploma or GED required. Location Options Norfolk, VA (Hampton Roads Region)

Job Description Cipriani & Werner is a multidisciplinary law firm. We have long been recognized as a firm that seeks to understand the needs and interests of our clients. From that point forward, we strive to deliver results that are expected by our clients. The DMV Family Law Practice Group is looking for a Legal Secretary to join our growing team. Responsibilities include, but are not limited to: Direct contact with clients, courts, and other entities. Answer family law consult calls and other incoming phone calls. Prepare and maintain client files. Schedule appointments and maintain attorney and litigation calendars. File pleadings, prepare and work on discovery documents, discovery demands, and responses. Obtain documents and other expert discovery. Prepare monthly expense reports. Coordinate/book deposition scheduling. Draft correspondence. Help coordinate a very high speed practice group Organize client files, pleadings, exhibit binders, discovery, etc. Position Requirements: High school diploma required, bachelor's degree preferred. Minimum of 5 years' experience with family law required. Knowledge of e-filing systems across multiple jurisdictions (DC/MD/VA) required. Ability to proofread required. Proficiency in Microsoft Office 365, ProLaw, Excel, and e-document management software preferred. Must be a self-motivated independent thinker with excellent time management skills, strong organizational skills, and outstanding communication skills with the ability to work as a team member in a high-volume fast paced work environment. Cipriani & Werner P.C. offers a comprehensive benefit package. Highlights include: Comprehensive medical, dental, and vision insurance Matching 401(k) Paid time off Mentorship opportunities Collaborative and welcoming work environment Work-Life balance This position will require the ability to work in person and/or the Fairfax, VA or Columbia, Maryland office. This position will also require training in the Greenbelt, Maryland office. The salary rage for this position is $55,000-$70,000 and represents C&W's good faith and reasonable estimate of the range at the time of posting. Actual compensation will depend upon a number of factors, included but not limited to experience and qualifications. Cipriani & Werner P.C. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Responsibilities • Familiarity with state and federal rules and procedures required, labor and employment law experience preferred, civil litigation required. • Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. • Handle a wide variety of complex and confidential time-sensitive material. • Prepare/revise correspondence, pleadings, documents and other administrative assignments as directed (including proofreading). • Provide support to four attorneys in employment litigation, class action and other related matters and backup support as needed. • Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. • Maintain electronic case files and update as needed following set naming protocols for search ease. • Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state and federal matters. • Assist with preparation of administrative filings/exhibits in agency matters and venues. • Handle e-filings, discovery submissions, correspondence, etc for assigned attorneys. • Maintain, review attorney calendars and provide weekly updates to assist attorneys with filing deadlines, etc. • Complete monthly expense reports for assigned attorneys. • Maintain attorney case lists including closing files as necessary in engagement system. • Process vendor invoices in conjunction with our billing department. • Monitor CLE needs of supported attorneys and assist with bar admissions, etc as needed. • Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed through firm's travel agency as necessary. • Prepare notebooks for mediations/arbitrations/trials etc as needed. and proofreading of all filed documents. • Run conflict checks and open new client engagements in conjunction with our new business team. • Handle all aspects of case opening tasks for assigned case managers and matter team. • Perform other administrative duties as assigned including possibly covering administrative needs for other practice groups. • Coordinate docketing for litigation attorneys, maintain calendars and CLE records. Job Requirements • Minimum 5 years of experience as a legal secretary in civil litigation. • Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office Suite, and excellent typing skills. • Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task. • Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. • Possess a client service mindset with strong verbal and written communication skills. • Be analytical, able to problem-solve and propose resolutions. • Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. • Must possess a commitment to excellence and high standards of accuracy and professionalism. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Title: Legal Secretary, Employment Unit State Role Title: Legal Secretary Hiring Range: Commensurate with Experience Pay Band: UG Agency Website: **************************** Recruitment Type: General Public - G Job Duties The successful candidate will provide the following services: • Clerical Duties: Provide secretarial support to up to seven Employment Unit-Trial Section attorneys and provide backup secretarial support to attorneys in the General Civil Unit of the Trial Section. Duties include: prioritizing work assigned by the attorneys; typing and editing briefs, pleadings, discovery requests and responses, correspondence and memoranda, and preparing same for filing by mail, in person, or electronically; drafting correspondence for attorneys' signatures; proofreading and performing quality checks on all work product, including referring to Lexis Advance, Westlaw and the Bluebook; scanning pleadings and correspondence received electronically and by U.S. mail into electronic database; attending to all aspects of discovery; opening and distributing mail (10) managing the opening of new cases and the closing of ended cases in the Office's case management database; other administrative tasks related to active trial practice. • Paralegal Duties: establish files, organize and maintain electronic file for all discovery; upload discovery documents to file sharing platform; communicate with clients, experts and opposing counsel; prepare trial exhibits and materials; contact and schedule witnesses for meetings and depositions; prepare and track subpoenas and arrange for service. • Administrative Duties: prepare and process travel vouchers and requests for travel as well as purchase, reimbursement and payment forms; arrange for conference rooms and schedule court reporters; provide backup secretarial support to other units in the Trial Section; and electronically file, where applicable and appropriate, in the Fourth Circuit Court of Appeals, the U.S. District Courts in the Eastern and Western Districts of Virginia, the Supreme Court of Virginia and the Court of Appeals of Virginia, using VACES and the CM-ECF/Pacer system Minimum Qualifications A minimum of three to five (5) years working in an employment law practice. The position requires exceptional written and verbal communication skills, proficiency in time management, and the ability to work independently and as a team member. Candidates must also demonstrate the ability to work well under pressure and adjust priorities without close supervision. The successful candidate must possess a valid driver's license and will be subject to a criminal background check. Special Instructions Kindly utilize the Virginia Jobs website (****************************** to submit your application. Applications sent to the Recruitment email address will not be reviewed for the hiring process. We do not entertain phone calls or emails inquiring about application status; instead, please login to the PageUp/RMS system for updates on your application's status. Contact Information Name: OAG Recruitment Phone: ************ Email: *************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

Job Description Our client is a well-respected commercial real estate law firm, located in Northern Virginia with 40 years in the legal industry. With 4 offices throughout Northern Virginia, 42 attorneys and a complementary mix of practice groups, the firm has grown to serve its clients' ever changing needs. Position Summary We are seeking a legal secretary with three or more years of legal experience to support three attorneys in our land use and zoning practice. It is essential that the candidate be well-organized, a good writer and proofreader, and possess superior administrative skills. The successful candidate will be a reliable and dedicated professional interested in a long-term role. Experience with Microsoft Office/Word/Worldox/iManage experience preferred. This is not a remote role. Primary Responsibilities Provide administrative and clerical support to attorneys specializing in land use, zoning, and real estate development matters. Prepare, edit, and proofread legal documents including zoning applications, development agreements, site plan submissions, and public hearing materials. Manage and organize case files, correspondence, and supporting documentation related to land use applications, permits, and appeals. Coordinate and track deadlines for filings, hearings, and agency submissions. Maintain communication with municipal and state agencies, planning departments, and clients to obtain required documentation and updates on applications. Conduct basic legal or factual research to support land use and zoning projects. Monitor and maintain attorney calendars, docket systems, and projects. Assist with billing, time entry, and expense reporting as needed. Requirements Education, Certifications and Years of Experience College degree preferred; equivalent combination of education and relevant experience will be considered. Knowledge Skills and Abilities Must have excellent technology skills Excellent writing and proofreading skills Microsoft Office/Word/Worldox/iManage experience preferred. Demonstrated commitment to previous employers and projects. Proven ability to build long-term relationships with clients and colleagues. Benefits Compensation Salary Range: 60,000 - 85,000 The salary range for this position is determined based on a variety of factors, including but not limited to, experience, qualifications, skill level, and location. Benefits The firm offers a friendly office environment and benefits that include health insurance, 401(k) profit sharing, and paid time off and holidays. The hours are 9:00am - 5:30pm with a one hour lunch. (37.5-hour workweek). Physical Demands This position primarily involves sedentary work in an office or remote setting. The employee is regularly required to sit, use hands and fingers to operate computers and related equipment, and communicate verbally and in writing. Occasional lifting and carrying of equipment up to 25 pounds may be required. The role may also involve bending, reaching, or kneeling when setting up or troubleshooting hardware. Visual acuity is necessary for prolonged use of computer monitors and diagnosing technical issues.

The Administrative Specialist provides excellent service to our members, responds quickly and accurately to phone calls and emails, maintains the accuracy of the member database, coordinates and executes the member renewal process, manages conference and education registrations, processes purchases and all incoming payments, provides administrative support, and performs regular office management tasks. Duties and Responsibilities: The ideal candidate will be able to excel in and exceed the criteria in the following areas: Member Support Provide a high level of member service and support to membership by responding promptly to calls and emails the same day as received. Disseminate member queries to appropriate staff when necessary and prepare agendas for volunteer councils as needed. Maintain association database, approve membership and compile membership statistics. Administrative Support This position will be expected to provide a high level of executive and administrative support. Maintain and follow established procedures, establish and maintain physical and electronic files, handle general upkeep and cleanliness of the office space, as well as functionally manage office inventory and storage space. Education Support Assist with education set up including webinars and annual conference. Set up events in AMS and LMS. Support conference attendees with registration and questions and will also be responsible for collating and distributing on-site registration materials for attendees. This position is also responsible for organizing the deliveries, shipments, and will oversee the packing and unpacking of conference materials on-site. Qualifications: Ability to handle multiple priorities and tasks to meet ongoing and emerging needs Strong verbal and written communication skills Experience working at an association or nonprofit Proficiency with project and task management Excellent customer service skills and experience providing daily support to customers Experience working with databases and data collection systems Ability to learn and master new technology quickly Flexible and able to shift gears (projects) as needed Excellent organizational skills and attention to detail Demonstrated ability to anticipate needs, be consistently proactive and resourceful, and seek out ways to provide support when assigned tasks completed

Title: Legal Secretary, Criminal Appeals Section State Role Title: Legal Secretary Hiring Range: Commensurate with Experience Pay Band: UG Agency Website: **************************** Recruitment Type: General Public - G Job Duties This position provides a full range of legal and administrative support to 3 to 4 litigation attorneys, including typing legal documents, briefs and correspondence from machine dictation and hard copy, filing, answering telephones, responding to citizen inquiries, creating/maintaining legal databases, managing docket/correspondence control for attorneys and record keeping. Duties may include maintaining case management database. Minimum Qualifications Should be proficient in MS Word, encompassing the preparation of litigation documents (including briefs and tables of authorities), memoranda and correspondence. Workload demands typing skill of at least 65-70 wpm. Candidates must be detail-oriented and demonstrate the ability to work proficiently in an intense, litigation-deadline environment. In addition, candidates must demonstrate the ability to work both independently and as a team player in covering the work of others when the situation demands. Additional Considerations Experience in Law Base case management software is desired, but not required. Special Instructions Kindly utilize the Virginia Jobs website (****************************** to submit your application. Applications sent to the Recruitment email address will not be reviewed for the hiring process. We do not entertain phone calls or emails inquiring about application status; instead, please login to the PageUp/RMS system for updates on your application's status. Contact Information Name: OAG Recruitment Phone: ************ Email: *************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Job DescriptionLegal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:************************************* For more information about CGS please visit: ************************** or contact:Email: ******************* #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.