Secretary jobs in West Valley City, UT - 444 jobs

Job Summary & Responsibilities: • Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary • Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner. • Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls • Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. • Comfortable with providing remote support to executives and team members across differing cities. • Extreme attention to detail and organizational skills, with ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. • Familiar with expense platforms such as SAP Concur • Supportive team player with a positive attitude. Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Job DescriptionWe are seeking a motivated, detail-oriented entry-level professional to join our small team as an Office Administrator / Training Support Specialist. This role is perfect for someone early in their career who is eager to learn, grow, and advance within the defense training and education services industry. You will work directly alongside experienced Learning Engineers, Technical Writers, Media Developers, and leadership, gaining hands-on exposure to mission-critical projects that train military, law enforcement, and industry professionals on advanced technologies such as drones, robots, and aircraft-mounted systems. In this supportive position, you will handle a mix of administrative, clerical, and light technical tasks while contributing to the smooth operation of our office and the success of our training programs. This is an excellent opportunity to build foundational skills, understand compliance-sensitive environments, and position yourself for future advancement into roles such as project coordination, media development, or curriculum support.Key Responsibilities Act as receptionist on days with scheduled visitors (customers, partners, service providers, job candidates): greet guests, verify identity and eligibility for access to controlled areas (following provided guidelines), issue/expire visitor badges, and escort as needed. Perform light project management duties, including creating and updating project status reports for management and customers, maintaining internal trackers (SharePoint lists, project team whiteboards), and scheduling meetings. Keep the company break room fully stocked with drinks and snacks for employees and visitors; perform routine light cleaning of the office and break room areas. Coordinate and order food for weekly company team meetings and customer visits. Support the curriculum development team by conducting QA testing of new online training modules (e.g., functionality checks, usability feedback, and bug reporting). Assist with entry-level media development tasks such as resizing and optimizing images, trimming video clips, cleaning audio recordings, and basic file organization. Provide general administrative support as needed (e.g., mail handling, supply ordering, document preparation). Required Strong organizational skills, attention to detail, and a professional demeanor. Excellent verbal and written communication skills. Proficiency with Microsoft Office suite (Word, Excel, SharePoint, Teams) and comfort learning new tools quickly. Ability to multitask, prioritize, and maintain confidentiality in a compliance-sensitive environment. Associates or Bachelors degree desired; some college coursework or administrative experience is a plus. Reliable, punctual, and eager to learn and contribute in a small-team setting. Strongly Preferred Interest in education, training, multimedia, or project coordination. Basic familiarity with image/audio/video editing tools (e.g., Adobe Photoshop, Premiere, Audition, or free alternatives). Experience in customer-facing or administrative roles. Eligibility U.S. citizenship required. Must pass background check and drug test. Able to work in-person in our Draper, UT office. Work Location All positions work in-person at our office in Draper, UT but may work from home on Fridays when appropriate. Veterans and Military Families We encourage applications from veterans and spouses or family of military and law enforcement. We share your commitment to ensure that “everyone comes home”. Compensation & Perks Competitive salary aligned with market rates and expertise (Range: $35K-$50K). 15 days PTO + 10 paid holidays. 10% Flex Benefit on every paycheck for health premiums, 401(k), or debt payoff - no traditional plans, more take-home pay. Incentive bonus for overtime hours, even for salaried roles. Flexible scheduling: Core hours 9am-3pm, with adjustable start/end times to accommodate life-bank extra hours for shorter days without using PTO. Company break room stocked with free drinks and snacks. About Us Education Services LLC specializes in creating online and instructor led training programs and custom online training, service, and membership portals. We delight our customers with excellent user experience, service, and engaging learning experiences. Sometimes we create simple training modules or courses. Most of the time we create full certification training programs consisting of multimedia learning experiences, practice activities, simulations and pseudo-simulations, knowledge checks, and human scored or computer based certification assessments. We serve customers around the world but since our work includes DoD projects, we only employ U.S. Citizens who can work in-person in our office in Draper, UT. All applications are subject to background check and drug test, must provide proof of citizenship, and live within reasonable commute to our office. This is a great place to work if you love to help people gain the knowledge and skills needed to operate state of the art technology and equipment, value working in small teams where your impact matters, and want to continually learn and grow professionally. We especially love veterans and those with family serving in military and law enforcement. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Challenger School is seeking a friendly, detail-oriented individual to join our team as a secretary at our Farmington and Traverse Mountain campuses. As a school secretary, you are the first person everyone interacts with, so you play a vital role in creating a welcoming environment at the campus. At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This is a year-round, full-time position. Responsibilities Maintain a safe, productive, and welcoming office environment Answer phones and respond to questions Manage the student information system Keep campus inventory up to date, order supplies as needed Aid managers with enrollment inquires and marketing events Assist with sick or injured students Work patiently with students, parents, and coworkers Qualifications Two years of college or relevant experience Ability to pass a background check Completion of pre-employment assessments Position Offerings Health Insurance Paid time off 401k Significant tuition discounts for children and grandchildren Please be on the lookout for an email from *******************. This email confirms your application submission and provides you with a link to our pre-employment assessment. This assessment must be completed within 72 hours in order for your application to be considered complete. #CSUT

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA This position performs higher level office support duties and provides specialized program support for a larger department. The incumbent will perform a wide range of administrative office duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules. The incumbent may also coordinate the activities of committees that are working on special projects and initiatives within the department and/or organization. This position is not responsible for direct patient care. Schedule: Monday - Friday 8:00 am - 4:30 pm Location:Supports multiple Locations 250 Tower (Main Location) Farmington health Center- As needed Sugarhouse Health Center- As needed South Jordan Health Center- As needed Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes. Responsibilities Prepares presentation materials for use by others, edits content and adds appropriate graphic and design elements. These responsibilities may include creating basic web content for department PULSE site. Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Performs basic statistical calculations on data for reports and presentations. Plans, prioritizes, and schedules meetings and appointments for directors and other management, as assigned. Makes decisions on a daily basis regarding calendars, appointments, and scheduling. Performs specialized administrative duties required to support the specific department initiatives, using discretion to make judgments based on operating guidelines and policies. Supports purchasing requirements for the department, researches items and obtains price quotes, as required, entering information into university systems, following up on purchase orders, and maintaining P-Card information, as required. Supports human resource and payroll processes as a primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements as assigned. Prepares and follows up on staffing requisitions, and schedules interviews. Arranges and coordinates travel and travel reimbursement for staff, as assigned by the director's office. Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records. Performs other administrative specialist duties in support the mission and function of the department, as required. May supervise others in ensuring that processes and protocols are maintained. Knowledge / Skills / Abilities Ability to perform the essential functions of the job as outlined above. Demonstrated computer, Microsoft Office, organization, human relations, and effective communication skills. Demonstrated knowledge of basic bookkeeping practices and project management skills. Qualifications QualificationsRequired High school diploma, or equivalency. Five years of progressively more responsible experience in an office or administrative support setting. Depending upon department of hire, a valid, State of Utah Driver's License may be required. Qualifications (Preferred) Preferred Working knowledge of KRONOS and iCims applications. Working Conditions and Physical Demands Employee must be able to meet the following requirements with or without an accommodation. This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions. Physical Requirements Carrying, Climbing, Color Determination, Crawling, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Tasting or Smelling, Walking

Job DescriptionBenefits: Company parties Free food & snacks Health insurance Opportunity for advancement Paid time off Training & development Be the Heartbeat of Our Center Are you someone who thrives on organization, loves helping others, and naturally creates a welcoming environment? At A to Z Building Blocks, our Front Desk Administrative Assistant is the heartbeat of our center the friendly face, calming voice, and steady support that keeps everything running smoothly. This is a full-time, front-desk position supporting the Director and Administrative Team while serving as the first point of contact for families, staff, and visitors. What Youll Do Each day brings variety, but your core responsibilities will include: Answering phones professionally using our designated phone script Greeting families, staff, and visitors warmly and confidently Responding to email, phone, and in-person inquiries in a timely and courteous way Supporting the Director and stepping in during their absence when needed Scheduling appointments, managing calendars, and coordinating meetings Preparing professional emails, memos, reports, and correspondence Writing and editing documents, letters, and instructional materials Organizing and maintaining both digital and paper filing systems Navigating child care and industry-specific software (training provided) Managing multiple projects while meeting deadlines Attending trainings and workshops to support ongoing growth Handling confidential and sensitive information with discretion Supporting opening and closing procedures when assigned What Were Looking For This role requires reliability, strong communication skills, and a genuine passion for supporting children, families, and staff. To be successful, candidates must: Be at least 21 years old Hold a valid drivers license with a clean driving record Be willing to be trained to drive a 14-passenger bus if needed Be able to pass a background check, fingerprinting, and random drug testing Be dependable, punctual, and highly organized Have strong writing skills, including spelling, grammar, and sentence structure Be comfortable working independently and as part of a team Be able to manage confidential and time-sensitive information Be available to work a flexible schedule, including opening or closing shifts Commit to ongoing professional development and required trainings Physical Requirements Ability to lift and carry up to 50 lbs Ability to sit for extended periods at a computer Ability to walk, stand, sit, and move throughout the center Ability to sit on the floor and get up quickly if needed Ability to see, hear, and communicate clearly Why Youll Love Working With Us At A to Z Building Blocks, were more than a child care center were a community. We believe in teamwork, growth, and creating a supportive environment where everyone feels valued. When you join our administrative team, youre stepping into a role where your work truly matters and your contributions help build strong foundations for children and families every day. If youre organized, dependable, and ready to be the welcoming face of a growing child care community, wed love to hear from you.

SourcePro Search has a fantastic opportunity for an experienced Legal Secretary with a top ranked, large law firm. The ideal candidate has 4 + years of law firm experience and excellent administrative skills. This is a high salary role and only experienced candidates will be considered. Bachelor's degree is preferred. ****************************

Job DescriptionSalary: Marketing Administrative Assistant & Print Coordinator Schedule: Monday Friday Entry-Level - 2 years experience About Us: We are a successful, innovative, and incredibly fun group of creatives supporting Utah's most dynamic real estate brokerage. As the only brokerage in the state with an in-house advertising agency, we take marketing to the next levelpushing boundaries and redefining real estate every day. Our tight-knit team thrives on collaboration, excellence, and a passion for delivering unparalleled experiences. About You: Youre a team player committed to the success of those around you. You have a sharp eye for detail and a strong ability to proofread and spot errors. You have previous experience in production design and are familiar with print processes. You have strong customer service skills and can communicate professionally with agents, vendors, and team members. You're eager to grow, learn, and advance, with a go-getter mindset. Youre ready to hit the ground running and apply your skills from day one. About the Role: The Marketing Administrative Assistant & Print Coordinator is essential to our marketing team, overseeing graphic design proofing, print production, and administrative tasks. As a key representative of the marketing department to our 250+ agents across Utah, youll ensure high-quality print materials, from postcards and flyers to booklets and magazines. Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects efficiently. Day-to-Day Responsibilities: Proofread all approved art files to ensure accuracy before sending to print. Coordinate print orders with specialty vendors and place all print marketing orders. Operate and maintain the Ricoh printer, including ordering supplies and scheduling service as needed. Print and trim in-house marketing materials with precision utilizing the in-house print room. Order and manage business cards (temporary and permanent) for agents. Organize and update direct mail lists in excel for marketing campaigns. Assist the Marketing Manager with backend marketing systems, workload management, and order follow-ups. Ensure all eleven SSIR offices are stocked with updated marketing materials. Required Skills & Experience: Previous printing, marketing, or administrative experience preferred. Excellent proofing and attention to detailyou catch even the smallest errors. A solid understanding of the English language and grammar. Strong customer service skillsyou communicate clearly and professionally. Basic understanding of Excel and InDesign (or willingness to learn). Ability to multitask and manage deadlines in a fast-paced environment.

Required Qualifications Required: High school diploma or equivalent Three years of related experience that includes administrative support Preferred Qualifications Preferred: Previous budget monitoring and spreadsheet experience Familiarity with University system, like ePAR, Concur, Banner, PawPlace, etc. Familiarity with Canva Familiarity with Adobe products High level of experience with computer applications including excel, presentations, word processing, spreadsheets, email, video conferencing services, and cloud-based document storage Demonstrated organizational skills

Job DescriptionSalary: $21 Neurobehavioral Center for Growth (NBCG) is a mental and behavioral health clinic that has grown quickly since we opened our doors in 2012. This position is ideal for anyone interested in helping change lives and help families by supporting our ABA (autism services) team. We are earnestly looking to hire a dedicated, competent and caring individual to assist in administering and growing our ABA program. This position will be scheduled Monday through Friday in our Layton office. We seek someone who is reliable, proactive, efficient and personable. This position requires experience with scheduling various staff and/or clients across different platforms. Scheduling our therapists and technicians is a primary task of this job, though there are many other responsibilities that are part of this position. Problem-solving in a fast-paced environment is crucial to succeeding in this role. Being able to communicate clearly and promptly will be necessary to work efficiently with the rest of our admin team and clinicians. If you are someone who wants to make a difference in the lives of others, we urge you to apply for this position! Requirements: At least 2 years' experience scheduling staff and clients/customers Customer/patient service experience Healthcare-related industry experience preferred including using an EHR, though not required Must be personable, professional and reliable High school diploma Associate or Bachelor's in a related field preferred Full-time availability In-office position Responsibilities: Daily scheduling of clients and staff, including making daily adjustments per client/staff cancellations or changes. Creating set, reoccurring schedules for staff and clients for the summer and fall months. Scheduling sessions for ABA Services for clients and RBTs based on their reported availability. Sessions are scheduled for 2-4 hours a day and can be scheduled 5 days each week depending on the hours authorized by the clients insurance. Notifying the clients family with session times available and confirming sessions with the family before adding the session to the RBTs schedule. Once sessions have been confirmed with the family, sending a copy of the schedule to the RBT so that they can contact the BCBA for session details. Update the sessions scheduled in individual calendar for each RBTs sessions scheduled. Update all sessions on the ABA centers schedules. Reviewing and updating patient and staff information across all program trackers and records systems. Making calls to potential clients regarding ABA services, policies and procedures. Making calls to collect outstanding bills, taking payments over the phone and assisting with basic payment questions. Coordinating and communicating with 3rd-party insurance billers to ensure patient information is correct. Onboarding new clients regarding non-clinical expectations for ABA services at NBCG. Knowing and being able to clearly communicate ABA-specific policies and procedures. Enforcing policies, especially cancellation and other client-focused policies. Collaborating with the rest of ABA administrative team to resolve any problems the program faces. Ensuring patient and staff data and records are accurate and up-to-date. Interacting with technicians and therapists on a daily basis to resolve their scheduling and staffing concerns. Attending meetings required for the ABA administrative team. Any and all other tasks that are reasonably related to accomplishing the goals of the ABA program. Benefits and Other Offerings (Dependent on full or part time status): Health Insurance,Employee Assistance Program, Vision Insurance, Dental Insurance, Short Term Disability Insurance Retirement Planning: Before Tax & Roth 401k 3% Match, Vested 100% after 6yrs of employment Life Insurance: $25,000 covered completely by NBCG, with additional optional coverage available. Education:Capella University Discount: 50% off your first 12-week session, 10% tuition discount on all subsequent sessions Continuing Education Stipend; In-house CE opportunities, and a yearly CEU stipend Additional training opportunities through ComfortFit for EMDR/ART training at a discount Supervision hours if needed Monthly Group Trainings and Cross-department Coordination with speech therapists, clinical therapists, and medication management professionals. Paid Time Off & Holiday Pay:10 paid holidays for full-time employees,5 paid holidays for part-time employees. Additional PTO increasing yearly starting with 2 weeks. Personal time off: Flexible unpaid time off for personal days. Parental Leave:2 Weeks Paid Leave for full-time employees after 12 months of service. Professional Liability Insurance:Covered by NBCG 1mil/3mil limits. * At Neurobehavioral Center for Growth (NBCG),we believe that diversity improves our community. We welcome all qualified candidates regardless ofgender identity and expression, sexual orientation, ancestry, religion, national origin, age, ethnic identity, and any other status protected by law. From our staff, to our candidates, to our clientele- we are committed to acceptance and equitable treatment.

Schedule is four 10 hour shifts including rotating Saturdays and some holidays. The Administrative Specialist provides advanced administrative support to the Solid Waste Division, bridging the gap between routine clerical duties and higher-level administrative tasks. This role emphasizes utility billing, account auditing, and financial recordkeeping, in addition to customer service and office coordination. The Administrative Specialist ensures accuracy in billing operations, compliance with established procedures, and contributes to efficient daily operations. General Function This position performs moderately complex administrative and financial duties under limited supervision. Work requires initiative, attention to detail, and an ability to interpret and apply county policies, billing practices, and departmental procedures. Key Responsibilities Prepare, process, and reconcile utility billing for solid waste services. Conduct account audits to verify billing accuracy, identify discrepancies, and recommend corrections. Respond to resident and vendor inquiries regarding billing, payments, and service accounts. Track and reconcile service orders, invoices, and deposit records. Maintain databases and spreadsheets for billing, audits, and operational reporting. Support the development of financial and compliance reports for management review. Provide front-line customer service, including answering phones and assisting residents. Prepare correspondence, service notifications, and departmental documents. Assist with budgeting by monitoring expenditures, supply orders, and vendor invoices. Perform clerical and office management tasks as assigned (filing, scheduling, mail processing). Minimum Qualifications High school diploma or equivalent (some college coursework in business, accounting, or public administration preferred). 1-2 years of administrative or billing/accounting experience, preferably in a government or utility setting. Demonstrated ability to perform account reconciliations and data audits. Knowledge, Skills, and Abilities Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and billing/accounting software. Knowledge of utility billing processes, account management, and auditing practices. Strong organizational and problem-solving skills. Ability to analyze data, detect errors, and recommend corrective action. Effective written and verbal communication skills. Ability to work independently with minimal supervision while managing multiple tasks. Commitment to confidentiality, accuracy, and customer service excellence. Work Environment Primarily office-based with routine interaction with the public, vendors, and staff. Standard weekday schedule with occasional overtime during billing cycles, audits, or peak operational periods. Performance Expectations Ensure accuracy and timeliness of billing and auditing functions. Demonstrate initiative, reliability, and attention to detail. Uphold compliance, ethical, and safety standards. Foster positive working relationships with staff, residents, and external partners. Contribute to process improvements that enhance financial accuracy and operational efficiency. **Tooele County is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or any other protected class.**

Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers. Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work. Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house. Ensures timely responses from subcontractors for contract paperwork. Creates and maintains project checklist. Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc. Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests. Distributes change requests and follows up for pricing changes. Instructs project team in organized filing system and assures its proper use. Prepares agendas and other preconstruction meeting documents. Records and/or transcribes minutes at the preconstruction meeting. Prepares and issues change orders to subcontractors and owners for extra work performed on the project. Assists in estimate and buyout of projects. Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork. Discusses and coordinates personal and project goals, important issues, and objectives. May administer contracts and purchase orders as assigned by leadership. Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program. Drafts, transmits, and files correspondence. Assists in bidding and in developing scope of work for trade contractors. Performs other related duties as assigned. Qualifications High school diploma or equivalent. Types a minimum of 50 wpm. Has at least 2 years' experience in secretarial or administrative work. Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application. Has excellent written and verbal communication skills. Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively. Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action. Has the ability to accomplish routine tasks. Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments. Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others. Previous experience working in an administrative role in a construction company preferred. Knowledge of basic work methods, techniques and systems used by Layton Construction preferred. One to two years post high school administrative assistant training preferred. Benefits: Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program. EEO Statement: Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Job Description We are seeking a highly organized and proactive Operations Specialist to join our Operations team. This role reports directly to the EVP of Operations and provides critical support across multiple areas of the department. The ideal candidate thrives in a dynamic, fast-paced environment, demonstrates strong problem-solving skills, and is eager to take ownership of a variety of operational projects. The Operations Specialist will serve as a key partner to the EVP of Operations, assisting with process management, project coordination, data tracking, reporting, and cross-departmental initiatives. This position offers exposure to a wide range of operational functions, including compliance, vendor management, transitions, policies and procedures, risk management, and departmental reporting. Key Responsibilities: Assist the EVP of Operations with daily operational tasks, scheduling, and project management. Support cross-functional initiatives by coordinating with multiple departments including Compliance, Vendor Management, Transitions, IT, Risk Management, Marketing, and more. Prepare, analyze, and maintain operational reports and dashboards. Draft, edit, and format policies, procedures, communications, and other documentation. Conduct research and gather data to support decision-making within the Operations department. Serve as a point of contact for internal operational questions and support requests. Perform other duties as assigned by the EVP of Operations. Qualifications: 2+ years of experience in residential property management Strong organizational, time-management, and multitasking skills. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with project management tools (Monday.com, SharePoint, or similar) is a plus. High attention to detail and ability to maintain confidentiality. Self-starter with a proactive approach to problem-solving and continuous improvement. Ability to work collaboratively with multiple departments and adjust to changing priorities. Preferred Attributes: Experience in residential property management or similar operational environment. Familiarity with compliance, risk management, or vendor management processes. Strong analytical skills with the ability to interpret data and provide actionable insights. Why Join Us: Opportunity to work closely with executive leadership and gain exposure to multiple areas of operations. Dynamic and collaborative work environment where ideas are valued. Job Posted by ApplicantPro

Role Title: Administrative support Employment Type: Full-Time pay rate:29/hr on w2 The Administrative Support professional will provide high-level administrative assistance within the Private Bank Assistants team in a fast-paced, team-oriented environment. This role requires flexibility, exceptional organizational skills, discretion, and the ability to support multiple stakeholders while maintaining the highest standards of professionalism, confidentiality, and compliance. Key Responsibilities Provide comprehensive administrative support across varying teams, offering coverage and flexibility as business needs require. Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings. Arrange and manage complex phone, video, and in-person meetings, ensuring seamless coordination and execution. Handle a high volume of incoming phone calls, delivering professional communication and accurately recording detailed messages for senior leaders and clients. Coordinate domestic and international travel arrangements, including visa procurement, and process expense reports and related invoices in a timely manner. Organize on-site and off-site meetings, including conference room bookings, catering coordination, guest registration, and preparation of meeting materials. Perform general administrative duties such as phone coverage, time entry, copying, scanning, filing, mailing, archiving, and ad-hoc project support. Manage highly confidential and sensitive client and business information with discretion and sound judgment. Act as an integral team member by maintaining awareness of current priorities, deadlines, and support requirements. Ensure adherence to compliance regulations and obtain required approvals in alignment with firm policies. Skills & Qualifications Proven experience as an Administrative Assistant supporting executives in a complex, fast-paced environment; financial services, private sector, or government experience preferred. Demonstrated ability to exercise sound judgment and discretion when handling confidential and sensitive information. Strong interpersonal and teamwork skills with the ability to collaborate effectively across local and global teams. Ability to remain calm under pressure while managing multiple priorities efficiently and accurately. Excellent written and verbal communication skills with a consistently professional demeanor. Exceptional attention to detail and organizational skills with strong task-prioritization abilities. Quick learner and self-starter with strong anticipation and follow-up skills. Proactive problem solver with the ability to think independently and take initiative. High level of integrity, professionalism, and diplomacy. Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom. Familiarity with expense management platforms such as SAP Concur. Supportive team player with a positive, flexible attitude.

Challenger School is seeking a friendly, detail-oriented individual to join our team as a secretary at our Farmington and Traverse Mountain campuses. As a school secretary, you are the first person everyone interacts with, so you play a vital role in creating a welcoming environment at the campus. At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This is a year-round, full-time position. Responsibilities Maintain a safe, productive, and welcoming office environment Answer phones and respond to questions Manage the student information system Keep campus inventory up to date, order supplies as needed Aid managers with enrollment inquires and marketing events Assist with sick or injured students Work patiently with students, parents, and coworkers Qualifications Two years of college or relevant experience Ability to pass a background check Completion of pre-employment assessments Position Offerings Health Insurance Paid time off 401k Significant tuition discounts for children and grandchildren Please be on the lookout for an email from *******************. This email confirms your application submission and provides you with a link to our pre-employment assessment. This assessment must be completed within 72 hours in order for your application to be considered complete. #CSUT

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA REQUIRES COMPENSATION DEPARTMENT APPROVAL PRIOR TO POSTING. This position performs higher level office support duties and provides specialized program support for a larger department. The incumbent will perform a wide range of administrative office duties including conducting research, preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules.The incumbent may also coordinate the activities of committees that are working on special projects and initiatives within the department and/or organization. This position is not responsible for direct patient care. Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes. Responsibilities Prepares presentation materials for use by others, edits content and adds appropriate graphic and design elements. These responsibilities may include creating basic web content for department PULSE site. Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Performs basic statistical calculations on data for reports and presentations. Plans, prioritizes, and schedules meetings and appointments for directors and other management, as assigned. Makes decisions on a daily basis regarding calendars, appointments, and scheduling. Performs specialized administrative duties required to support the specific department initiatives, using discretion to make judgments based on operating guidelines and policies. Supports purchasing requirements for the department, researches items and obtains price quotes, as required, entering information into university systems, following up on purchase orders, and maintaining P-Card information, as required. Supports human resource and payroll processes as a primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements as assigned. Prepares and follows up on staffing requisitions, and schedules interviews. Arranges and coordinates travel and travel reimbursement for staff, as assigned by the director's office. Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records. Performs other administrative specialist duties in support the mission and function of the department, as required. May supervise others in ensuring that processes and protocols are maintained. Knowledge / Skills / Abilities Ability to perform the essential functions of the job as outlined above. Demonstrated computer, Microsoft Office, organization, human relations, and effective communication skills. Demonstrated knowledge of basic bookkeeping practices and project management skills. Qualifications QualificationsRequired High school diploma, or equivalency. Five years of progressively more responsible experience in an office or administrative support setting. Depending upon department of hire, a valid, State of Utah Driver's License may be required. Qualifications (Preferred) Preferred Working knowledge of KRONOS and iCims applications. Working Conditions and Physical Demands Employee must be able to meet the following requirements with or without an accommodation. This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions. Physical Requirements Non Indicated

Job DescriptionSalary: 16.25 Be the Heartbeat of Our Center Are you someone who thrives on organization, loves helping others, and naturally creates a welcoming environment? At A to Z Building Blocks, our Front Desk Administrative Assistant is the heartbeat of our center the friendly face, calming voice, and steady support that keeps everything running smoothly. This is a full-time, front-desk position supporting the Director and Administrative Team while serving as the first point of contact for families, staff, and visitors. What Youll Do Each day brings variety, but your core responsibilities will include: Answering phones professionally using our designated phone script Greeting families, staff, and visitors warmly and confidently Responding to email, phone, and in-person inquiries in a timely and courteous way Supporting the Director and stepping in during their absence when needed Scheduling appointments, managing calendars, and coordinating meetings Preparing professional emails, memos, reports, and correspondence Writing and editing documents, letters, and instructional materials Organizing and maintaining both digital and paper filing systems Navigating child care and industry-specific software (training provided) Managing multiple projects while meeting deadlines Attending trainings and workshops to support ongoing growth Handling confidential and sensitive information with discretion Supporting opening and closing procedures when assigned What Were Looking For This role requires reliability, strong communication skills, and a genuine passion for supporting children, families, and staff. To be successful, candidates must: Be at least 21 years old Hold a valid drivers license with a clean driving record Be willing to be trained to drive a 14-passenger bus if needed Be able to pass a background check, fingerprinting, and random drug testing Be dependable, punctual, and highly organized Have strong writing skills, including spelling, grammar, and sentence structure Be comfortable working independently and as part of a team Be able to manage confidential and time-sensitive information Be available to work a flexible schedule, including opening or closing shifts Commit to ongoing professional development and required trainings Physical Requirements Ability to lift and carry up to 50 lbs Ability to sit for extended periods at a computer Ability to walk, stand, sit, and move throughout the center Ability to sit on the floor and get up quickly if needed Ability to see, hear, and communicate clearly Why Youll Love Working With Us At A to Z Building Blocks, were more than a child care center were a community. We believe in teamwork, growth, and creating a supportive environment where everyone feels valued. When you join our administrative team, youre stepping into a role where your work truly matters and your contributions help build strong foundations for children and families every day. If youre organized, dependable, and ready to be the welcoming face of a growing child care community, wed love to hear from you.

Neurobehavioral Center for Growth (NBCG) is a mental and behavioral health clinic that has grown quickly since we opened our doors in 2012. This position is ideal for anyone interested in helping change lives and help families by supporting our ABA (autism services) team. We are earnestly looking to hire a dedicated, competent and caring individual to assist in administering and growing our ABA program. This position will be scheduled Monday through Friday in our Layton office. We seek someone who is reliable, proactive, efficient and personable. This position requires experience with scheduling various staff and/or clients across different platforms. Scheduling our therapists and technicians is a primary task of this job, though there are many other responsibilities that are part of this position. Problem-solving in a fast-paced environment is crucial to succeeding in this role. Being able to communicate clearly and promptly will be necessary to work efficiently with the rest of our admin team and clinicians. If you are someone who wants to make a difference in the lives of others, we urge you to apply for this position! Requirements: At least 2 years' experience scheduling staff and clients/customers Customer/patient service experience Healthcare-related industry experience preferred including using an EHR, though not required Must be personable, professional and reliable High school diploma Associate or Bachelor's in a related field preferred Full-time availability In-office position Responsibilities: Daily scheduling of clients and staff, including making daily adjustments per client/staff cancellations or changes. Creating set, reoccurring schedules for staff and clients for the summer and fall months. Scheduling sessions for ABA Services for clients and RBTs based on their reported availability. Sessions are scheduled for 2-4 hours a day and can be scheduled 5 days each week depending on the hours authorized by the client's insurance. Notifying the client's family with session times available and confirming sessions with the family before adding the session to the RBTs schedule. Once sessions have been confirmed with the family, sending a copy of the schedule to the RBT so that they can contact the BCBA for session details. Update the sessions scheduled in individual calendar for each RBT's sessions scheduled. Update all sessions on the ABA centers schedules. Reviewing and updating patient and staff information across all program trackers and records systems. Making calls to potential clients regarding ABA services, policies and procedures. Making calls to collect outstanding bills, taking payments over the phone and assisting with basic payment questions. Coordinating and communicating with 3rd-party insurance billers to ensure patient information is correct. Onboarding new clients regarding non-clinical expectations for ABA services at NBCG. Knowing and being able to clearly communicate ABA-specific policies and procedures. Enforcing policies, especially cancellation and other client-focused policies. Collaborating with the rest of ABA administrative team to resolve any problems the program faces. Ensuring patient and staff data and records are accurate and up-to-date. Interacting with technicians and therapists on a daily basis to resolve their scheduling and staffing concerns. Attending meetings required for the ABA administrative team. Any and all other tasks that are reasonably related to accomplishing the goals of the ABA program. Benefits and Other Offerings (Dependent on full or part time status): Health Insurance, Employee Assistance Program, Vision Insurance, Dental Insurance, Short Term Disability Insurance Retirement Planning: Before Tax & Roth 401k 3% Match, Vested 100% after 6yrs of employment Life Insurance: $25,000 covered completely by NBCG, with additional optional coverage available. Education: Capella University Discount: 50% off your first 12-week session, 10% tuition discount on all subsequent sessions Continuing Education Stipend; In-house CE opportunities, and a yearly CEU stipend Additional training opportunities through ComfortFit for EMDR/ART training at a discount Supervision hours if needed Monthly Group Trainings and Cross-department Coordination with speech therapists, clinical therapists, and medication management professionals. Paid Time Off & Holiday Pay: 10 paid holidays for full-time employees, 5 paid holidays for part-time employees. Additional PTO increasing yearly starting with 2 weeks. Personal time off: Flexible unpaid time off for personal days. Parental Leave: 2 Weeks Paid Leave for full-time employees after 12 months of service. Professional Liability Insurance: Covered by NBCG 1mil/3mil limits. * At Neurobehavioral Center for Growth (NBCG), we believe that diversity improves our community. We welcome all qualified candidates regardless of gender identity and expression, sexual orientation, ancestry, religion, national origin, age, ethnic identity, and any other status protected by law. From our staff, to our candidates, to our clientele- we are committed to acceptance and equitable treatment.

Job Description Schedule is four 10 hour shifts including rotating Saturdays and some holidays. The Administrative Specialist provides advanced administrative support to the Solid Waste Division, bridging the gap between routine clerical duties and higher-level administrative tasks. This role emphasizes utility billing, account auditing, and financial recordkeeping, in addition to customer service and office coordination. The Administrative Specialist ensures accuracy in billing operations, compliance with established procedures, and contributes to efficient daily operations. General Function This position performs moderately complex administrative and financial duties under limited supervision. Work requires initiative, attention to detail, and an ability to interpret and apply county policies, billing practices, and departmental procedures. Key Responsibilities Prepare, process, and reconcile utility billing for solid waste services. Conduct account audits to verify billing accuracy, identify discrepancies, and recommend corrections. Respond to resident and vendor inquiries regarding billing, payments, and service accounts. Track and reconcile service orders, invoices, and deposit records. Maintain databases and spreadsheets for billing, audits, and operational reporting. Support the development of financial and compliance reports for management review. Provide front-line customer service, including answering phones and assisting residents. Prepare correspondence, service notifications, and departmental documents. Assist with budgeting by monitoring expenditures, supply orders, and vendor invoices. Perform clerical and office management tasks as assigned (filing, scheduling, mail processing). Minimum Qualifications High school diploma or equivalent (some college coursework in business, accounting, or public administration preferred). 1-2 years of administrative or billing/accounting experience, preferably in a government or utility setting. Demonstrated ability to perform account reconciliations and data audits. Knowledge, Skills, and Abilities Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and billing/accounting software. Knowledge of utility billing processes, account management, and auditing practices. Strong organizational and problem-solving skills. Ability to analyze data, detect errors, and recommend corrective action. Effective written and verbal communication skills. Ability to work independently with minimal supervision while managing multiple tasks. Commitment to confidentiality, accuracy, and customer service excellence. Work Environment Primarily office-based with routine interaction with the public, vendors, and staff. Standard weekday schedule with occasional overtime during billing cycles, audits, or peak operational periods. Performance Expectations Ensure accuracy and timeliness of billing and auditing functions. Demonstrate initiative, reliability, and attention to detail. Uphold compliance, ethical, and safety standards. Foster positive working relationships with staff, residents, and external partners. Contribute to process improvements that enhance financial accuracy and operational efficiency. **Tooele County is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or any other protected class.** Job Posted by ApplicantPro

* Champions "The Layton Way" by delivering predictable outcomes for internal teams, external teams, and customers. * Ensures that "Constructing with Integrity" is delivered by working with honesty, unity, safety, and quality of work. * Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house. * Ensures timely responses from subcontractors for contract paperwork. * Creates and maintains project checklist. * Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc. * Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests. * Distributes change requests and follows up for pricing changes. * Instructs project team in organized filing system and assures its proper use. * Prepares agendas and other preconstruction meeting documents. * Records and/or transcribes minutes at the preconstruction meeting. * Prepares and issues change orders to subcontractors and owners for extra work performed on the project. * Assists in estimate and buyout of projects. * Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork. * Discusses and coordinates personal and project goals, important issues, and objectives. * May administer contracts and purchase orders as assigned by leadership. * Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program. * Drafts, transmits, and files correspondence. * Assists in bidding and in developing scope of work for trade contractors. * Performs other related duties as assigned. Qualifications * High school diploma or equivalent. * Types a minimum of 50 wpm. * Has at least 2 years' experience in secretarial or administrative work. * Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application. * Has excellent written and verbal communication skills. * Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively. * Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action. * Has the ability to accomplish routine tasks. * Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments. * Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others. * Previous experience working in an administrative role in a construction company preferred. * Knowledge of basic work methods, techniques and systems used by Layton Construction preferred. * One to two years post high school administrative assistant training preferred. Benefits: Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program. EEO Statement: Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Layton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential. Founded on the core values of honesty, unity, safety, and quality, Layton has built a reputation for excellence in complex project delivery while maintaining strong partnerships with clients, architects, and trade partners nationwide. The STO Building Group family of companies-Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen-includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.