Secretary jobs in White Plains, NY

Job Title: Coordinator / Admin Onsite Requirements: Communications Skills Basic Computer Skills Organization/Scheduling Skills Job Description: Responsibilities: Assisting with the County's component school districts in procuring arts and enrichment programming Communicating daily with school district administrators and teachers, artists/arts organizations, and the public (PTA/PTO representatives) Tracking contracts and required documentation, assisting with paying invoices and filing Entering data into the "Arts in Education" website Monitoring and directing emails and phone calls Assisting artists and arts organizations with program listings, school bookings and contract issues Inputting artist credit card payments and tracking website revenue Required skills: Self-directed, organized and collaborative High level oral and written communication skills Strong computer skills, database entry and filing Ability to establish and maintain collaborative working relationships with program staff and administrators Experience with technology, including presentation programs (PowerPoint, Canva, etc.) **3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply. This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future. This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role. Due to the nature of the work, a United States Government Clearance is required to be eligible for the position**

About Walden Walden Environmental Engineering is a Long Island-based environmental consulting and engineering firm dedicated to building sustainable communities and solving complex environmental challenges for public and private clients. Our team blends technical excellence, curiosity, and integrity in everything we do. About the Role We are seeking a Part-Time Administrative Assistant to support our President, Joseph Heaney III, with a variety of organizational and administrative tasks. The ideal candidate is proactive, detail-oriented, and professional, with strong communication and time- management skills. The candidate will exhibit an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Key Responsibilities Manage and coordinate the President's calendar, including scheduling internal and external meetings. Schedule appointments with existing clients and prospective contacts based on provided lists. Act as an email gatekeeper and review, prioritize, and organize communications for response or delegation. Provide daily morning updates to the President summarizing scheduled tasks, meetings, and action items. Create and edit PowerPoint slides and internal documents, ensuring consistency and professional formatting. Maintain organization across shared files, notes, and to-do lists. Support ad-hoc administrative or special projects as needed. Qualifications Bachelor's degree or equivalent experience. 3+ years of administrative or executive support experience, preferably in a professional services environment. Strong proficiency in Microsoft Outlook, PowerPoint, Word, and Excel. Excellent written and verbal communication skills. Proven ability to manage multiple priorities and maintain confidentiality. Positive attitude, professionalism, and initiative to anticipate needs. Ability to multitask Schedule Part-time (approx. 12-20 hours per week, flexible schedule). On-site in Oyster Bay, NY, with potential hybrid flexibility.

Confidential Receptionist - Greenwich, CT A small, family-run real estate firm is seeking a Receptionist to serve as the warm and professional first point of contact for visitors and callers. This role is ideal for someone who enjoys working in a quiet, close-knit office environment and takes pride in keeping operations running smoothly. Schedule: 5 days onsite Monday-Friday, 9:00am-5:00pm Compensation: $50-55k Key Responsibilities Greet clients, visitors, and vendors warmly, ensuring a positive first impression. Answer and route incoming phone calls; take accurate messages as needed. Respond to general inquiries about the firm with professionalism and discretion. Maintain a clean, organized, and welcoming reception area. Monitor office supply levels and place replenishment orders. Coordinate light office maintenance requests with vendors or service technicians. Keep common areas (coffee station, printer area, meeting room) tidy, stocked, and guest-ready. About You Comfortable working in a small, quiet, family-run office environment Professional, friendly, and reliable Organized with strong attention to detail Able to juggle simple operational tasks while maintaining a polished front-office presence You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Paralegal type work will provide more detail to qualified candidates.

Project Recruit has partnered with a well-established Long Island law firm that has built its reputation on relationships, results, and community. If you're looking for a place where you can do meaningful work in a welcoming, team-oriented setting with long-term stability, this firm offers an exceptional opportunity to grow personally and professionally. RESPONSIBILITIES: Prepare all client engagement letters. Open and maintain client files. Prepare Land Use and Zoning litigation documents and required notices/postings; e-file court filings. Update client status memos. Assist with business development research and outreach. Prepare and format documents and proofread documents for accuracy. Provide additional administrative support, including but not limited to, maintaining practice group's calendar, attending weekly practice group status update meetings, answering telephones, making copies, scheduling meetings, and entering data into the billing system. QUALIFICATIONS: 2+ years of legal secretarial experience (preferably general real estate and/or litigation experience). Proficient in Microsoft Office (Word, Excel, and Outlook). Bachelor's Degree preferred. Strong interpersonal communication and writing skills with the ability to effectively interact via telephone, e-mail, and in-person with clients, attorneys, etc.

Duties/Responsibilities: Receive and distributing packages from UPS, DHL, FEDEX, and USPS daily to employees. Occasionally drop off packages to local FedEx location. Maintaining the sample room clean and organized on a daily basis Manage Sample Room Inventory. Replenish/Return inventory as needed to/from 3PL Package and process outgoing domestic and international shipments based on internal requests. Receive and deduct inventory within the D365 ERP system. Maintain and Order shipping supplies Break down and dispose of cartons and packaging materials daily. Replenish copier paper throughout all office printers on a weekly basis. Assist with office tasks such as moves, assembling items, hanging photos, and office setup tasks. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office Suite or related software. Ability to multi-task, work under pressure, and be adaptable. Excellent time management skills. Must have a valid driver's license and reliable vehicle. Education and Experience: High school diploma or equivalent required. Clerical experience preferred. Experience with Microsoft D365 is preferred. Ability to carry heavy items, such as boxes Knowledge of printers and office machinery

Epicured | Culinary Project Assistant Pay: $55,000 annual salary Job Title: Culinary Project Assistant Job Type: Full-Time (Monday - Friday 9am-6pm) Why Epicured? Epicured is on a mission to combat and prevent chronic disease, translating scientific research into high-quality food products for patients nationwide. Our evidence-based approach brings together the best of the clinical and culinary worlds to help people eat better, feel better, and live better one meal at a time. By joining our Culinary team, you'll support critical work at the intersection of food, healthcare, and innovation - helping to ensure that every meal we create meets Epicured's exacting standards for nutrition, consistency, and quality. Role Overview Epicured is seeking a Culinary Project Assistant to support recipe data management, scaling, and nutritional accuracy within our Culinary Resource Planning (CRP) system, Gally. Working directly with our Chief Culinary Officer, and Executive Chef this role plays a central part in translating culinary creativity into operational precision across our Healing Foods Facility. This position is ideal for someone analytical, organized, and excited to blend culinary operations with data-driven systems. Key Responsibilities Input, maintain, and verify recipe data in Gally, Epicured's Culinary Resource Planning (CRP) system. Partner closely with the Chief Culinary Officer & Executive Chef on recipe entry, nutrition outputs, scaling calculations, and production-ready formatting. Serve as a liaison between the Culinary team and Gally to resolve issues, test features, and optimize workflows. Ensure accuracy of ingredients, yields, portion sizes, allergen flags, and nutritional outputs across all recipes. Support culinary operations in organizing recipe files, updating documentation, and standardizing formats across teams. Assist with various culinary projects, including new product development, menu updates, and process improvements. Qualifications Bachelor's degree required. 1-3 years of experience in data analysis, production systems, or culinary operations support. Strong analytical skills and excellent attention to detail. Comfortable navigating database-driven tools or ERP-like platforms. Strong communication and collaboration skills; ability to work with chefs, operations teams, and technical partners. Preferred Qualifications Spanish-speaking preferred. Background in nutrition, food science, or culinary operations. Experience with recipe management software or ERP systems. Compensation & Benefits Salary Range: 55,000 Benefits include: 401(k) Health, Dental, and Vision insurance Unlimited Paid Time Off (PTO) Employee meal discounts Growth opportunities within Epicured's Culinary and Operations teams Equal Employment Opportunity Epicured is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of age, race, creed, color, national origin, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, or any other protected status under federal, state, or local law. How to Apply Apply via job board or email your resume to *********************** with the subject line “Culinary Project Assistant - Glen Cove.”

Receptionist & Office Administrator Company: Growing, Employee-Friendly Cosmetic Company Salary: $75,000-$80,000 My client is seeking a highly organized, polished, and personable Receptionist & Office Administrator to support our Saddle Brook office and serve as the face of our organization. This critical role provides comprehensive administrative support to our NA President/Global CFO while ensuring the office operates smoothly, efficiently, and with a welcoming atmosphere. The ideal candidate excels at multitasking, thrives in a fast-paced environment, and brings exceptional communication, organizational, and customer service skills. Key Responsibilities Front Desk & Office Operations Serve as the first point of contact for all visitors, creating a warm, professional, and customer-focused environment. Manage all incoming and outgoing mail, packages, and courier deliveries in accordance with UPS and USPS guidelines. Maintain office supply levels, kitchen supplies, mail distribution, sample room organization, and IT equipment coordination. Lead clerical tasks including answering phones, responding to emails, and managing daily correspondence. Support new hire onboarding by preparing workspaces and coordinating first-day logistics. Executive Support Provide high-level administrative assistance to the NA President/Global CFO, including calendar scheduling, travel arrangements, meeting management, and expense reporting. Coordinate executive meetings: scheduling, room reservations, prepping agendas, and taking meeting minutes as needed. Handle confidential information with professionalism and absolute discretion. Event & Project Coordination Plan and execute office events from concept to completion, overseeing logistics such as catering, décor, transportation, and materials. Partner with the Sales team to manage the Sample Room and maintain organization. Support cross-functional teams and collaborate on ad hoc projects as assigned. Technology & Facilities Support Serve as the primary contact with the IT department for administrative/telecommunication issues, troubleshooting, and equipment requests. Act as a liaison between IT and employees to resolve equipment and conferencing issues. Assist with vendor management and basic budgeting or purchasing needs. Qualifications Core Competencies Exceptional verbal and written communication skills. Strong organizational and time-management abilities; able to juggle multiple priorities. Proactive problem solver with a resourceful, anticipatory mindset. Warm, approachable, emotionally intelligent; remains calm under pressure. Proven ability to handle sensitive and confidential information. Familiarity with daily office management procedures. Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with calendar management systems and expense reporting tools. General comfort with IT coordination and office technology. Professional Requirements Minimum 2 years of experience in office administration, office management, or executive support. Knowledge of facilities coordination, vendor management, or HR/IT support is a plus. Basic understanding of budgeting and purchasing. Education High school diploma or equivalent required; college degree preferred. Ability to work onsite in Saddle Brook, NJ five days per week.

Our esteemed client in Passaic County, New Jersey are seeking an organized, proactive Office Coordinator to support smooth daily operations and assist with light project coordination. The ideal candidate will not only ensure the office runs efficiently but will also be able to track tasks and projects from initiation through completion-providing timely updates to internal teams, external partners, and the COO. Key Responsibilities: Operations Coordination Serve as the primary point of contact between internal staff, external vendors, and the COO, ensuring clear and timely communication. Oversee day-to-day office and facility operations, including cleanliness, security, and functioning of equipment. Conduct routine facility inspections to ensure safety, compliance, and optimal working conditions. Manage workspace organization, seating/desk arrangements, and general office resource allocation. Project & Task Coordination Track tasks and small operational projects from start to finish, ensuring deadlines are met. Provide regular status updates to stakeholders, including the COO. Assist in coordinating cross-departmental activities and follow-ups to keep initiatives moving forward. Vendor and Contractor Management Coordinate scheduling and oversight of routine maintenance and repairs (HVAC, cleaning, etc.). Manage relationships and contracts with vendors, ensuring service-level expectations are met. Act as the main point of contact for facility-related vendors and contractor inquiries. Safety & Compliance Monitor and manage expiration/renewal of licenses for former PIC across all licensed states. Ensure adherence to safety regulations, building codes, and emergency procedures. Support the maintenance and updating of emergency preparedness protocols. Inventory & Equipment Management Track and maintain office and facility supply inventory. Place supply orders and manage budget for facility-related purchases. Oversee distribution, tracking, and maintenance of nursing equipment (tablets, programmers, sensors). Space Planning & Workplace Optimization Support office layout changes, seating assignments, and space planning initiatives. Identify opportunities to enhance workspace efficiency and employee comfort. Assist in managing new and existing leases across the country, including coordination with landlords and leasing partners. Reporting & Budget Support Assist with facility-related budgeting and track expenditures. Maintain accurate logs, reports, and documentation related to maintenance, incidents, and operations. Qualifications: Education Bachelor's degree in Facilities Management, Business Administration, Operations, or a related field preferred. Experience 2+ years of experience in office coordination, facilities coordination, property management, or a related operational role. Project coordination or project tracking experience strongly preferred. Skills Excellent organizational, time-management, and multitasking skills. Clear and professional communication abilities. Strong attention to detail and follow-through. Knowledge of facility management practices and workplace safety standards. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams). Ascendo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments Details Start: ASAP End Date: End of February Pay: $30/hr Location: East Rutherford, NJ

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our White Plains, NY Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's White Plains office is currently seeking a Legal Secretary to join a leading litigation team Key Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Retrieve court decisions from Westlaw Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Qualifications Must have 3+ years Litigation experience Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities Familiarity with New York and New Jersey State and Federal court procedures and rules Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel) Strong written and verbal communication skills Licensed Notary A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $65,000 - $80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

47 Cedar St., New Rochelle, NY 10801 Dealership Office Clerk / Administrative Assistant$20 - $25 /Hour + Great Team Environment! Previous Office Experience is Preferred but Not Required. Well Train Motivated Candidates! New Rochelle Toyotais seeking a dependable, detail-oriented Office Clerk / Admin Assistant to join our team! If youre organized, enjoy working with numbers and paperwork, and want to be part of a friendly, professional dealership environment, wed love to hear from you. This position plays an important role in supporting our office operations assisting with general clerical tasks, filing, data entry, and customer paperwork. Prior dealership or office experience is preferred, but were happy to train the right candidate who brings a positive attitude and willingness to learn. Previous experience as an office assistant, receptionist, data entry clerk, or administrative support professional translates well in this position! Be sure to monitor your phone and email as we are actively setting up interviews. We offer: $20 - $25 per hour based with experience Full-time Comprehensive Training Medical, Dental, Vision, and Life Insurance 401(k) Retirement Plan Paid Vacation / Sick time Employee Discounts on Products & Services & Vehicle Purchase Plans Clearly defined career path for advancementand promotions from within! Enthusiastic & Fun Working Environment Key Responsibilities: Perform general administrative and clerical duties such as filing, scanning, and data entry Process customer documents and assist with accounting or title paperwork as needed Maintain accurate records and ensure timely completion of assigned tasks Support other office staff with daily dealership operations Provide courteous assistance to customers and coworkers Requirements (Skills & Experience That Translate Well): Dealership office experience preferred but not required Prior experience as an office assistant, receptionist, data entry clerk, or administrative support professional translate well in this position Strong attention to detail and excellent organizational skills Ability to multi-task and handle a variety of administrative duties Proficiency with basic computer programs such as Microsoft Office or Google Workspace is helpful Comfortable handling phone calls, scheduling, and office communications Quick learner with the ability to take direction and work independently Friendly, professional, and team-oriented attitude High school diploma or equivalent Valid driver's license Please upload your resume. Completing the optional online assessment will grant you priority consideration! Applicants must pass pre-employment screening We are an Equal Opportunity Employer. All qualified applicants are considered regardless of ethnicity, nationality, gender, veteran or disability status, religion, age, gender orientation, or other protected status. RequiredPreferredJob Industries Customer Service

DISTINGUISHING FEATURES OF THE CLASS: Performs difficult but routine typing and general clerical work. Engages in detailed clerical work under general supervision. Detailed instructions are given for new or difficult assignments. Since this is the beginning class in the typist series, alertness and a willingness to learn and prepare for assignments of progressively increasing difficulty are essential. Does related work as required. EXAMPLES OF WORK: (Illustrative only) Types forms, form letters, invoices, resolutions, vouchers, records, reports and index cards and similar materials; Transcribes longhand copy; Relieves switchboard operator; Addresses envelopes on a typewriter or computer; Sorts correspondence, vouchers and similar materials; Acts as receptionist, directing callers to the proper person or office; Operates all office machines; Indexes materials. REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Good knowledge of office terminology, procedures and equipment; reasonable knowledge of business arithmetic and English; ability to type from clean copy or rough draft as a minimum acceptable rate of 35 words per minute on a typewriter or personal computer; clerical aptitude, write legibly; mental alertness; neatness of appearance; ability to get along well with others; tact and courtesy and physical condition commensurate with the demands of the position. ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of an equivalency diploma recognized by the New York State Education Department, including or supplemented by a course in typing or computers; PLUS one year of office experience which shall have including clerical work and working on a computer. Reviewed 9/7/76; 5/7/79 Reviewed with no change 7/26/82; 8/18/86 7/28/10 Revised 4/29/96; 9/21/99 CSC Amended 9/14/15

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our White Plains, NY Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's White Plains office is currently seeking a Legal Secretary to join a leading litigation team Key Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Retrieve court decisions from Westlaw Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Qualifications Must have 3+ years Litigation experience Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities Familiarity with New York and New Jersey State and Federal court procedures and rules Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel) Strong written and verbal communication skills Licensed Notary A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $65,000-$80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Job Description Commercial Real Estate Legal Secretary ???? Schedule: Full-Time | On-Site ???? Compensation: Up to $90,000-$95,000 (commensurate with experience) ???? Benefits: Comprehensive benefits package About the Role: A prestigious law firm in Uniondale is seeking a top-tier Commercial Real Estate Legal Secretary to support a team of attorneys in a busy and sophisticated practice. The ideal candidate will be highly organized, detail-oriented, and experienced in handling complex commercial real estate transactions from contract to closing. What You'll Do: Draft, revise, and finalize correspondence, legal documents, leases, contracts, and closing documents Prepare redlines, edits, and track changes for commercial real estate agreements Manage attorney calendars and coordinate meetings, deadlines, closings, and court dates Interact professionally with clients, title companies, and outside counsel Organize and maintain electronic and physical files using document management systems Handle time entry, expense reimbursements, and billing coordination Assist in the preparation of closing binders and coordinate post-closing activities What You'll Bring: Minimum 5-10 years of experience supporting commercial real estate attorneys Deep understanding of commercial real estate procedures, terminology, and transaction processes Strong proficiency with Microsoft Office 365 (Word, Outlook, Excel), document comparison tools, and document management systems Excellent organizational and communication skills; ability to manage multiple priorities in a fast-paced environment Strong proofreading skills and keen attention to detail Positive, proactive, and professional demeanor

Full service Long Island law firm seeks F/T Secretary for Trusts and Estates Department to work directly with senior staff. MS Word and transcription necessary. Responsibilities will include document preparation, client liaison, administrative and secretarial support to a team of attorneys, managing appointment calendars, phones, and scheduling and coordinating meetings. Must be prompt and possess strong communication skills. Attractive benefits package available. Salary commensurate with experience. (No phone calls accepted).

***THESE ARE CIVIL SERVICE POSITIONS. ALL APPOINTEES WILL BE REQUIRED TO TAKE AND PASS AN EXAMINATION AND BE REACHABLE BEFORE ATTAINING PERMANENT STATUS.*** MUST BE A NASSAU COUNTY RESIDENT FOR AT LEAST 12 MONTHS TO BE ELIGIBLE Performs secretarial and clerical duties in recording and completing legal forms and documents; performs related duties as required. COMPLEXITY OF DUTIES Under general supervision, the duties involve the exercise of considerable judgment in the performance of a variety of clerical functions of more than routine difficulty. TYPICAL DUTIES * 1. Types and prepares legal documents, including legal opinions, briefs, pleadings, memoranda of law, contracts, and transactional materials. * 2. Checks files and proofreads documents to verify accuracy and completeness of citation and references in legal correspondence or documents. * 3. Maintains calendars for attorneys, including court calendars where applicable. * 4. Types reports, letters, schedules, and forms. * 5. Operates a personal computer and related office equipment. 6. Maintains manual and automatic filing systems and other records. * 7. Utilizes standard office computer applications such as Microsoft Word. 8. Takes minutes in examination of witnesses at hearings or court proceedings, as required. *ADA TYPICAL ESSENTIAL FUNCTIONS FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES 1. Considerable knowledge of either civil legal terminology, forms, and documents for appointment to the Office of the County Attorney or criminal legal terminology, forms, and documents for appointment to the Office of the District Attorney. 2. Considerable knowledge of spelling, punctuation, and grammar. 3. Considerable knowledge of modern office practices, procedures, and equipment. 4. Ability to type legal documents accurately, and at a reasonable rate. 5. Ability to operate a personal computer and related equipment. 6. Ability to utilize standard office computer applications such as Microsoft Word. 7. Ability to maintain records. MINIMUM QUALIFICATIONS Training and Experience Graduation from high school and Two years of satisfactory experience performing clerical or secretarial functions in a law office. NOTE: 1. Associate's degree in Legal Secretarial Science from a regionally accredited or New York State registered college, university, or business school, may be substituted for the two years of experience. 2. Experience, as outlined above, in excess of the two-year requirement may be substituted for high school education on a year-for-year basis up to a maximum of two years. SALARY: Starting salary is $33,669 Salary after 1 year is $48,307

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers “Best Law Firms”. Job Summary The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support. The focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail. Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. The successful candidate is a very organized, detail-oriented team player possessing at least 6 years recent litigation secretary experience (including electronic filing). Essential Functions Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Provide support for four+ attorneys in employment law matters and backup support as needed. Interact with internal departments, outside agencies, vendors and clients. Draft/revise/proofread correspondence, pleadings, documents and other documents as directed. Handle a wide variety of complex and confidential time-sensitive material. Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements as needed; assist with expense reimbursement. Various office and client filing. Other office administrative functions as needed. Qualifications/Skills Required At least 6 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus. Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies. Must have a solid understanding of technical legal terminology as well as experience with electronic court filings. Experienced with trial preparation and briefs. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to timely respond to deadlines, balance workload and take initiative. Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus. Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level. Punctual with excellent attendance. Educational Requirements High School diploma or equivalent required. 4-year college degree preferred. For Westchester County, the expected salary range for this position is between $40.00 and $60.00. The actual compensation will be determined based on experience and other factors permitted by law. Jackson Lewis offers a competitive benefits package that includes: • Medical, dental, vision, life and disability insurance • 401(k) Retirement Plan • Flexible Spending & Health Savings Account • Firm-paid holidays, vacation, and sick time • Employee assistance program and other firm benefits. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.