Secretary jobs in Wilson, NC

Preferred Qualifications Prior experience with PeopleSoft Financials. Experience as an administrative assistant. Work Schedule Monday - Friday, 8:00 am - 5:00 pm, with occasional overtime as needed

Administrative Assistant Fulltime Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in answering phones, filing, typing, customer service, completing paperwork, and property management. This individual will play a key role in ensuring the smooth operation of our office. Responsibilities: Answering phones and directing calls to the appropriate person Filing and organizing documents Typing correspondence and reports Providing excellent customer service to clients and visitors Completing paperwork accurately and in a timely manner Utilizing property management experience to assist with various tasks Requirements: Previous experience in an administrative role Proficiency in Microsoft Office suite Excellent communication and interpersonal skills Ability to multitask and prioritize tasks effectively Strong attention to detail Property management experience is a plus

TITLE (Oracle title) ADMINISTRATOR WORKING TITLE Administrator-Staff Internal Auditor SCHOOL/DEPARTMENT Internal Audit LOCATION Crossroads III, Cary, NC PAY GRADE Administrator Band 4 FLSA STATUS Exempt ELIGIBILITY FOR EMPLOYMENT CONTRACT No WORK WEEK SCHEDULE Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek POSITION PURPOSE: Conducts internal financial and operational audits covering all segments of the school system to determine the adequacy of internal controls and compliance with policies, procedures and regulations. Tests financial transactions for compliance with existing laws, contracts, and accounting principles generally accepted in the United States of America. Prepares and presents audit reports of findings, which include recommendations for improvements. Investigates areas where there is indication of concerns or irregularities. MINIMUM QUALIFICATIONS: KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) Considerable knowledge of data or information systems; Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps; Knowledge of generally accepted accounting principles; Knowledge of Government Auditing Standards (GAO) and the related application of those standards; Ability to execute audit programs; to document and evaluate internal controls; to analyze and evaluate accounting and auditing issues and to develop clear, concise, and comprehensive reports of the related data; ability to identify areas of risks as it relates to assigned audit areas; Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback; Ability to work in a team environment; Ability to work independently and complete tasks in the absence of clear direction; Ability to ensure confidentiality of data and information; Ability to establish and maintain effective working relationships with school system staff, staff members of external funding agencies, and the community. EDUCATION, TRAINING, AND EXPERIENCE Bachelor's degree in accounting, finance, business administration, or directly related field; Two years of experience in accounting, auditing, or related field; Other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered. CERTIFICATION AND LICENSE REQUIREMENTS Must hold and maintain a valid motor vehicle operator's license according to the State of North Carolina requirements. PREFERRED QUALIFICATIONS: Active Certified Public Accountant (CPA) license held and/or active Certified Internal Auditor (CIA) certification; Governmental accounting or auditing experience. ESSENTIAL DUTIES AND RESPONSIBILITIES: Implements the auditing program for the school or department being audited to achieve audit objectives and to ensure that the fiscal management of the system is being effectively and appropriately performed. Ensures that adequate internal controls exist and are being applied to areas that are being audited as deemed appropriate in the circumstances. Ensures that applicable laws and regulations are being adhered to consistently, as applicable, per audit. Conducts audit tests of areas being audited to meet the objectives of the audit. The tests may include the evaluation and review of program-related data. There may be progression under the direction of the Senior Director so that some audit tests may be independently planned. Develops drafts of findings and recommendations on the area being audited, to include recommended changes in system policies, procedures, personnel, or non-compliance with laws, procedures, policies, or other criteria. Understands the school system's financial and operational areas, to include the ORACLE financial and human resources system, in order to design audit tests that fulfill the objectives of the audit. Performs other monitoring, investigations, and tests to satisfy the objectives of the audit or investigation. Keeps up to date on all school system policies and procedures relevant to assigned audits. Conducts certain types of audits as determined by the senior director. Performs other related duties, as assigned. WORK ENVIRONMENT/PHYSICAL REQUIREMENTS This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. EFFECTIVE DATE: 5/2023 DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.

Administrative Support Specialist (Bilingual English/Spanish) - Kinston, NC ColorCoat, Inc. - Kinston, NC Pay: $17.50/hour Hours: Full Time Schedule: Monday-Friday 5:30 AM to 2:00 PM About Us ColorCoat, Inc. is the largest paint and coatings applicator in the U.S., proudly serving major window and door manufacturers nationwide. Our Kinston, NC team is growing, and we're looking for a reliable, organized, and bilingual Support Specialist to help keep our plant operations running smoothly. If you enjoy helping people, staying organized, and being part of a high-energy production environment, this role is a great fit. Why You'll Love Working Here Stable and growing company Friendly environment where teamwork matters Meaningful work supporting both leadership and production teams Opportunity to grow your administrative skills Position Summary The Support Specialist assists the Plant Manager, HR, Payroll, and accounting teams with a variety of administrative duties. This role also supports employee communication and onboarding, making bilingual English/Spanish communication vital to the success of the plant. Essential Responsibilities Support timekeeping and attendance tracking in ADP Workforce Now Assist with safety meetings and document safety concerns Maintain first aid supplies and PPE stock Print and review daily hours reports to help reduce unnecessary overtime Issue purchase orders and manage shop supply needs Process sales orders and invoicing in NetSuite Communicate with customers regarding shipping/receiving needs Track On-Time and Complete performance metrics Support production floor operations as needed Assist with training and onboarding of new employees Ensure I-9s and onboarding documents are completed accurately Work with HR on recruiting needs for the plant Perform other administrative tasks as assigned Ensure newly hired employees complete the safety videos and introductions to the workforce Bilingual Requirement (Job-Related Need) This role requires fluency in both English and Spanish. The position must: Communicate clearly with the HR & Safety Manager in English Translate policies, instructions, and safety information for Spanish-speaking employees to ensure understanding and compliance What We're Looking For Strong verbal and written communication skills Ability to stay organized and manage multiple tasks Professional, dependable, and detail-oriented Experience in an administrative or support role (2-3 years preferred) Comfortable working in a fast-paced production environment Proficient with Microsoft Office, Excel, and general computer systems Experience with ADP or NetSuite is a plus High school diploma or GED required Physical Requirements Comfortable standing, walking, and moving around a production floor Ability to lift to 25 lbs. occasionally Ability to work in a louder manufacturing environment

Job Description Secretary Job type: Permanent (Full time/ Part time) Brandcoven is a fast-growing marketing and branding agency located in North Carolina, USA. We are seeking a highly organized and efficient Secretary to join our team on a full-time, permanent basis. Responsibilities: Answer and direct phone calls in a professional and timely manner Greet clients and visitors in a welcoming and courteous manner Manage the reception area, ensuring it is clean and presentable at all times Receive and distribute mail and packages Schedule appointments and maintain calendars for the team Coordinate and schedule meetings and conference calls Take meeting minutes and distribute to team members Prepare and edit correspondence, reports, and presentations Maintain and update company databases and records Order office supplies and maintain inventory Assist with travel arrangements and expense reports Handle confidential and sensitive information with discretion Provide general administrative support to the team as needed Requirements: High school diploma or equivalent; additional education or certification is a plus Proven work experience as a Secretary or similar administrative role Excellent organizational and time-management skills Strong communication and interpersonal abilities Proficient in Microsoft Office and other relevant software Ability to multitask and prioritize tasks effectively Attention to detail and accuracy Ability to maintain confidentiality and handle sensitive information Positive attitude and strong work ethic Previous experience in a marketing or branding agency is a plus Benefits: We offer a competitive salary and benefits package, as well as opportunities for growth and development within our dynamic and innovative company. If you are a highly organized and efficient individual with a passion for the marketing and branding industry, we would love to hear from you. Apply today to join the Brandcoven team!

PENNYMAC Pennymac is (NYSE: PFSI) is a specialty financial services firm with a comprehensive mortgage platform and integrated business focused on the production and servicing of U. S. mortgage loans and the management of investments related to the U. S. mortgage market. At Pennymac, our people are the foundation of our success and at the heart of our dynamic work culture. Together, we work towards a unified goal of helping millions of Americans achieve aspirations of homeownership through the complete mortgage journey. A Typical Day The Administrative Assistant reports to the site leader and is responsible for providing on site support to ensure individual employees, visitors and other third parties enter the premises consistent with Pennymac Security requirements. This person will serve as a floor warden, which supports the safety of the site. When not focused on these core responsibilities, this role also provides support to the site leader for prescribed, specific business support administrative duties are needed. The Administrative Assistant will: Primary role is to report to the site leader, while providing site support at the direction of Corporate Security to ensure all employees and site visitors who enter the site do so with appropriate credentials. This will include badge management and controls Monitoring access points to the site, which includes card readers, cameras and other security devices Provide security reporting, including and not limited to badge use reports Coordinate on site emergency and safety support as needed Support the site leader in a manner consistent with the scope and purpose of this role Demonstrate behaviors which are aligned with the organization's desired culture and values What You'll Bring Good written and oral communication skills Prior security experience preferred Ability to stay organized while multi-tasking and work well in a fast-paced environment Working knowledge of computers and Microsoft Office Experience working in facilities, project management or real estate prior preferred CPR certification Must be a team player with strong attention to detail, with the ability to work independently Why You Should Join As one of the top mortgage lenders in the country, Pennymac has helped over 4 million lifetime homeowners achieve and sustain their aspirations of home. Our vision is to be the most trusted partner for home. Together, 4,000 Pennymac team members across the country are guided by our core values: to be Accountable, Reliable and Ethical in all that we do. Pennymac is committed to conducting a business that makes positive contributions and promotes long-term sustainable growth and to fostering an equitable and inclusive environment, where all employees and customers feel valued, respected and supported. Benefits That Bring It Home: Whether you're looking for flexible benefits for today, setting up short-term goals for tomorrow, or planning for long-term success and retirement, Pennymac's benefits have you covered. Some key benefits include: Comprehensive Medical, Dental, and Vision Paid Time Off Programs including vacation, holidays, illness, and parental leave Wellness Programs, Employee Recognition Programs, and onsite gyms and cafe style dining (select locations) Retirement benefits, life insurance, 401k match, and tuition reimbursement Philanthropy Programs including matching gifts, volunteer grants, charitable grants and corporate sponsorships To learn more about our benefits visit: ********************* page. link/benefits For residents with state required benefit information, additional information can be found at: ************ pennymac. com/additional-benefits-information Compensation: Individual salary may vary based on multiple factors including specific role, geographic location / market data, and skills and experience as defined below: Lower in range - Building skills and experience in the role Mid-range - Experience and skills align with proficiency in the role Higher in range - Experience and skills add value above typical requirements of the role Some roles may be eligible for performance-based compensation and/or stock-based incentives awarded to employees based on company and individual performance. Salary $45,000 - $66,000 Work Model OFFICE

WHAT MAKES US EPIC? At the core of Epic's success are talented, passionate people. Epic prides itself on creating a collaborative, welcoming, and creative environment. Whether it's building award-winning games or crafting engine technology that enables others to make visually stunning interactive experiences, we're always innovating. Being Epic means being a part of a team that continually strives to do right by our community and users. We're constantly innovating to raise the bar of engine and game development. PEOPLE TEAM What We Do Our People teams - which include our pillars of HR, People Strategy, Rewards, Talent Acquisition, and Employee Engagement & DEI - help grow and develop our talented organization. We find, hire, and support the passionate people who will shape and build our company. We believe people do their best work when they're happy and challenged, so we work to make Epic a place where we continually strive to do right by our community and customers. What You'll Do Epic Games seeks Administrative Assistants to support leadership. In this role, you will Provide general administrative support to a department. Schedule meetings for executives and staff, managing conflicts and reminders. Booking travel accommodations, including flights, hotels and transportation. Reconcile expense reports. Organize large team meetings, offsites and events. Assist with orientation of new leadership hires. Provide general support to visitors, including booking conference rooms, organizing catering, completing NDAs, compiling agendas, and scheduling meetings Maintain discretion in handling confidential information What we're looking for Knowledge of office management systems and procedures High degree of professionalism in dealing with outside partners and senior executives Excellent time management skills and ability to multitask Exceptional organizational skills, attention to detail, and ability to prioritize Excellent written and verbal communication skills Able to meet deadlines in a fast-paced, quickly changing environment Proficient in Excel, Word, and calendaring software College degree, preferred EPIC JOB + EPIC BENEFITS = EPIC LIFE Our intent is to cover all things that are medically necessary and improve the quality of life. We pay 100% of the premiums for both you and your dependents. Our coverage includes Medical, Dental, a Vision HRA, Long Term Disability, Life Insurance & a 401k with competitive match. We also offer a robust mental well-being program through Modern Health, which provides free therapy and coaching for employees & dependents. Throughout the year we celebrate our employees with events and company-wide paid breaks. We offer unlimited PTO and sick time and recognize individuals for 7 years of employment with a paid sabbatical. ABOUT US Epic Games spans across 25 countries with 46 studios and 4,500+ employees globally. For over 25 years, we've been making award-winning games and engine technology that empowers others to make visually stunning games and 3D content that bring environments to life like never before. Epic's award-winning Unreal Engine technology not only provides game developers the ability to build high-fidelity, interactive experiences for PC, console, mobile, and VR, it is also a tool being embraced by content creators across a variety of industries such as media and entertainment, automotive, and architectural design. As we continue to build our Engine technology and develop remarkable games, we strive to build teams of world-class talent. Like what you hear? Come be a part of something Epic! Epic Games deeply values diverse teams and an inclusive work culture, and we are proud to be an Equal Opportunity employer. Learn more about our Equal Employment Opportunity (EEO) Policy here. Note to Recruitment Agencies: Epic does not accept any unsolicited resumes or approaches from any unauthorized third party (including recruitment or placement agencies) (i.e., a third party with whom we do not have a negotiated and validly executed agreement). We will not pay any fees to any unauthorized third party. Further details on these matters can be found here.

All interested applicants should email Dr. Steve M. Lassiter Jr. at: ********************** Please include your letter of interest and resume.

We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Knowledge of construction management is a strong plus. The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office). Provide exceptional internal and external customer service, over the phone and in person. Desire to learn construction management terminology and processes. Public Notary and plus Responsibilities * Review and tracking documents * DocuSign * Work in Viewpoint/Procore * Manage & Maintain office supplies * Manage & Maintain breakroom supplies * FedEx * Copier Management * Greet Guests * Scanning/printed as assigned * Social & Volunteer Committees * Learn workflow of documents for a given project(s) * DocuSign (review & prepare documents) * Communicate with project team on updates regarding documents. * Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs. Requirements * Minimum of 3 to 5 years of administrative experience * Construction industry experience (preferred but not required) * Strong communication skills * Proficiency in Microsoft office Physical Requirements: * Ability to sit for extended periods of time * Ability to use a computer for prolonged periods * Occasionally required to stand, walk, and reach with hands and arms * Ability to lift and carry office supplies and equipment up to 20 pounds Equal Employment Opportunity Statement: BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Employment is contingent upon the successful completion of a background check and drug test

The NC State Veterinary Hospital (VH), established in 1983, is one of the highest rated veterinary academic medical centers in the country, serving communities throughout North Carolina as well as many other states. The hospital staffs over twenty clinical services with board certified specialists that are nationally and even internationally renowned, ensuring the VH is on the cutting edge of veterinary medicine. Patients benefit from the combined expertise of multiple specialists utilizing a team approach to patient health care. Each year, nearly 35,000 patients are treated in the VH. The VH provides compassionate care, state of the art specialty health care, expert clinical instruction for 4th year veterinary students from College of Veterinary Medicine, and ongoing investigation of innovative techniques and procedures to further advance the field of veterinary medicine. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: * Medical, Dental, and Vision * Flexible Spending Account * Retirement Programs * Disability Plans * Life Insurance * Accident Plan * Paid Time Off and Other Leave Programs * 12 Holidays Each Year * Tuition and Academic Assistance * And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide critical administrative support to the Director of Small Animal Clinical Services. The ideal candidate possesses exemplary communication skills and a strong sense of initiative. Key Responsibilities (Concise Summary) * Executive Calendar Management: Independently manage the Director's complex schedule, prioritizing meeting requests, minimizing conflicts, and ensuring efficient time usage. * Recruitment Coordination: Manage the administrative aspects of recruitment, including scheduling interviews, preparing candidate packets (logistics, times), and completing reference checks. Administrative Oversight & Policy: * Oversee all administrative facets of monthly Service Chief meetings (agenda prep, minutes, policy updates). * Ensure administrative Standard Operating Procedures (SOPs) are current. * Draft professional correspondence and edit all documents for grammar, clarity, and accuracy. * Operational Support: Assist with minor hospital duties (supply ordering, maintenance calendar) and ensure all official paperwork/write-offs are accurate and complete prior to Director review. * Complaint Resolution Support: Pull necessary documentation (medical records, logs, bills) to assist in handling clinician/rDVM complaints. Qualifications: * Exceptional organizational skills and attention to detail. * Exemplary verbal and written communication skills. * Demonstrated initiative and proven ability to manage complex executive calendars and priorities independently. Other Responsibilities * General office support duties such as general correspondence, faxes, and mail; compose, type, and proofread letters and memos as required using departmental guidelines; update departmental phone listing as needed. Qualifications Minimum Experience/Education High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Preferred Qualifications * Institutional Compliance: Strong working knowledge of academic/hospital policies and compliance requirements. * Executive Support: Proven experience providing high-level administrative support to senior leadership. * Project Coordination: Demonstrated skill in managing and driving complex projects (e.g, recruitment, documentation). * Operational Detail: Exceptional detail-orientation for precise operational tasks, paperwork, and logistics. * Effective Communication: Excellent collaboration and professional communication skills across organizational levels. Required License or Certification N/A Valid NC Driver's License required No Commercial Driver's License Required? No

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Associate, Administrator Job Description: The Administrative Services Associate is a member of the Administrative Services team and reports to the Office Manager. This role supports administrative and catering needs for Headquarters, Co|Lab, and The Shed. The ideal candidate demonstrates exceptional hospitality and customer service skills, is a collaborative team player, and has a strong attention to detail. This position works with many of HITT's executive leadership team members and is expected to present a professional demeanor and exhibit a sense of urgency. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor. Responsibilities Catering and Concierge Service * Executes catering requests as assigned by the Office Manager * Coordinates with the Office Manager the details regarding logistics for large catering events * Manages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing * Sets up food and ensures that conference rooms are properly organized to host requested events * Requests support from the Facilities Manager if specific furniture arrangements are necessary for event spaces * Communicates with the event organizer to ensure that all details are covered for an exceptional event experience * Coordinates with the Facilities Manager to request support for pick up or delivery of catering items as needed * Maintains pantry operations, which includes restocking, and servicing coffee brewers as needed * Coordinates with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement team * Collaborates with Administrators in preparing promotional items needed for events and marketing requests * Purchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support * Sets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferring * Books conference rooms set-up time before the event and after the event for breakdown Administrative Support * In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map. * Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hires * Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes * Updates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates Qualifications * A high school degree is required * Proficiency in Microsoft Office, especially Word and Outlook, is required * Knowledge of basic clerical and administrative procedures is required * Knowledge of customer service principles and practices * Basic reading and writing skills * Excellent verbal communication skills. * This position is fully on-site and is not eligible for remote work. HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

Administrative Assistant/Board Secretary (Part-time): The NC Baptist family is a mission-driven team that pursues excellence to help local North Carolina Baptist churches accomplish more together for God's kingdom. N.C. Baptists partner to take the gospel of Jesus to all the nations. As a member of our team, you help resource and mobilize local churches in becoming a movement of churches on mission together. We're looking for a team player who can communicate clearly to join our Convention Relations Group as a part-time non-exempt Administrative Assistant/Board Secretary. On Mission together, to provide NC Baptist board, ministries, staff and churches with excellent support in a manner that honors Christ. As the Administrative Assistant/Board Secretary (part-time), you would serve to provide a full range of administrative support and assistance to the N.C. Baptist Board of Directors, Convention Officers and Committees. Requirements and Responsibilities Requirements: A bachelor's degree or equivalent is preferred. At least 5-years' work experience is preferred Highlighted Responsibilities: Professional communication and information processing. Coordinating and scheduling. Knowledge of applicable computer software programs. Prepare the budget and process requisitions for the Convention and Board operations. Valued Benefits Retirement: Access to contribute to a 403b retirement plan.

Job Details Crossroads Nissan of Wake Forest - Wake Forest, NC Full TimeDescription At Crossroads Nissan of Wake Forest, providing truly exceptional customer experiences is our top priority! As a part of our team as a Service Administrative Assistant, you will be one of our valued band ambassadors responsible for nurturing existing customer relationships, while creating new relationships to help grow our service department! Represent the dealership with pride and enthusiasm, greeting all customers that walk in the door Provide essential administrative and clerical support tasks to the service department Answer incoming calls to schedule service appointments, answer customer questions or direct calls to the appropriate department Act as a back up to the main receptionist on a multi-line phone system, and assist with other duties deemed by management. Conduct outbound calls, emails and text messages to include but not limited to: following up with customers on their appointments, declined services, missed appointments, anticipated service needs, manifest list, special order parts and special offers from the dealership Manage online appointments and service lead requests Meet or exceed monthly service appointment, and KPI goals Assist in some accounting duties such as the daily bank deposits Prepare documents for scanning Qualifications 2+ years of customer service experience is required 1+ year of automotive dealership experience is preferred This position requires day/evening and Saturday flexibility Strong written and verbal communication skills Ability to handle customer issues timely and effectively Knowledge of service, repair and maintenance is a plus! Computer proficiency with Microsoft Office Suite and Google Suite is required Familiarity with dealership software such as Reynolds, my Kaarma, and CDK is a plus! Must be able to successfully pass background check, pre-employment drug screen and MVR check

JOB TITLE: Administrative Assistant STATUS: Non-Exempt Type: Full Time An Administrative Assistant (AA) has an intricate and valuable role within a law firm. The role of the AA is to perform various duties crucial to, and plays an intricate part in, the management of the workflow and business practice and should be able to objectively analyze and evaluate appropriate solutions in an efficient and effective manner. In managing processes and tasks required during the lifecycle of a legal matter, an AA will be part of a team whose contributions highlight critical-thinking skills with project and information management. Other specific duties include supporting lawyers and paralegals, managing numerous calendars, processing correspondence and mailings, file management, researching, verifying, composing legal documents, and managing billing. This is an excellent opportunity for those who excel at managing multiple projects and tasks, proficient at using software and motivated to learn new software, who have an acute attention to detail, and enjoys a professional environment. Qualifications: 3+ years of corporate law experience 2+ years of legal billing experience Expert Microsoft Office skills Outstanding organizational, interpersonal, and administrative skills Attention to detail Ability to multi-task Excellent writing skills (proper use of punctuation, spelling, grammar, diction, and style) Excellent proofreading skills Excellent communication and telephone skills, ability to communicate effectively in a clear and understandable manner Ability to interpret and follow written, oral, diagram or schedule format instructions Education: Associate degree or equivalent related work experience Smith Anderson is an equal opportunity employer committed to creating and maintaining a diverse work force. It is the policy of this Firm to recruit, hire, train, develop, promote, and compensate employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, genetic information, disability or covered veteran status.

If you reside in California, please see our California Applicant Privacy Policy for more information about our data handling practices and your data rights. Responsibilities Administrative Assistant - MV Transportation MV Transportation is seeking an experienced Administrative Assistant to support daily office operations in a fast-paced, team-oriented environment. The ideal candidate is organized, detail-oriented, and comfortable handling multiple priorities while delivering excellent customer service to internal staff and external partners. Key Responsibilities * Perform general administrative and clerical tasks to support daily operations * Utilize MS Office and Windows-based systems to prepare documents, reports, and correspondence * Complete basic accounting tasks, data entry, and recordkeeping with accuracy * Maintain organized files, schedules, and logs * Assist with office communications, including emails, phone calls, and internal updates * Provide support to management and staff as needed * Prioritize workload and multitask in a fast-paced environment * Other administrative duties as assigned Qualifications Talent Requirements: * High School diploma or equivalent. * Three (3) years relevant experience required. * Ability to read, write and speak English. * Ability to communicate effectively on all levels. * Excellent customer service skills. * Ability to work independently and follow directions. * Ability to maintain a safe and organized work area. * Must always have a professional appearance and demeanor. * Must adhere to local attendance policy. MV Transportation is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants. Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.

The Administrative Associate is the first point of contact for Cerity Partners visitors and callers, providing excellent customer service and support to both internal and external stakeholders. This position is responsible for front-desk reception duties, office upkeep, clerical support, and assisting with general office operations. Primary Responsibilities Greet and direct visitors, including vendors, clients, and job candidates, both in person and via telephone. Answer office phone calls, redirecting them as necessary. Coordinate office events, team meetings, client lunches, and other office-related events, maintaining appropriate calendars. Handle incoming and outgoing mail (FedEx, UPS, USPS, messengers) and perform tasks such as scanning, faxing, and copying. Manage office inventory, ensuring supplies are well-stocked and organized. Ensure the office remains tidy and presentable, including maintaining conference rooms, managing printers, and keeping the kitchen organized. Assist team members by resolving administrative issues and supporting client gift-giving processes. Send out stationery such as thank you notes, birthday cards, and anniversary gifts to clients. Other duties as assigned Required Qualifications: High School diploma or equivalent. 0-5+ years of administrative experience, preferably in a reception or clerical role in the financial industry. Preferred Qualifications: Excellent communication, organizational, and time management skills. Expert proficiency with Microsoft Office suite of products, Zoom, Teams and standard office equipment. Commitment to confidentiality and maintaining discretion. Ability to collaborate effectively in a team-based environment. High degree of professionalism in working with diverse groups of people, including senior executives, colleagues, community leaders and clients. Comfortable working in a fast-paced, dynamic environment. Display excellent time management skills. Adherence to compliance policies and procedures. Ability to exercise independent judgment in planning and prioritizing work Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Why Cerity Partners: Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package: Health, dental, and vision insurance - day 1! 401(k) savings and investment plan options with 4%match Flexible PTO policy Parental Leave Financial assistance for advanced education and professional designations Opportunity to give back time to local communities Commuter Benefits Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to **************************. Applicants must be authorized to work for any employer in the U.S.

The Administrative Assistant is responsible for administrative and clerical support functions within the Health Sciences and Business Departments of the college. The individual should be highly organized, able to multitask effectively, and be proficient with managing the demands and requests of various program areas. Essential Duties and Responsibilities: * Provides administrative and clerical support to division personnel. * Assists dean with program paperwork and reports to comply with college, state, and accreditation requirements. * Assists with payroll (encumbrances, time sheets) for division. * Updates program information on the website. * Supports divisional budget and planning processes; compiles information and data; prepares requisitions; coordinates purchases (including submission of e-procurement orders for equipment and supplies). * Assists faculty in posting syllabi to shared drive. * Assists with divisional travel approvals, arrangements, and reimbursement processes. * Assists with student recognition ceremonies as needed. * Supports divisional committees including organizing, recording, and distributing minutes. * Responds to telephone, email and in-person inquiries related to division programs. * Prepares departmental-related forms, makes copies, and sends copy requests to the copy center. * Serves on college committees as assigned. College-wide Expectations: WCC places a high value on creating an engaged, collaborative campus environment; therefore, employees are required to complete their work hours in person on WCC's campus. By working on campus and in person, employees have greater opportunities to engage with students and co-workers, attend on-site meetings and presentations, recruit students, and support local business and industry partners. Education and/or Experience: Any combination of education and/or experience that demonstrates possession of the required knowledge, skill and abilities. A typical way to obtain these would be: * Associate Degree in Office Administration (or related field) or High School diploma from an accredited secondary institution or equivalent. * Three (3) years of experience in an office environment. Wilson Community College is an Equal Opportunity Employer. In accordance with the ADA, if you require a reasonable accommodation to apply for this position, please notify the Human Resources Office.

Administrative Support Specialist (Bilingual English/Spanish) - Kinston, NC ColorCoat, Inc. - Kinston, NC Pay: $17.50/hour Hours: Full Time Schedule: Monday-Friday 5:30 AM to 2:00 PM About Us ColorCoat, Inc. is the largest paint and coatings applicator in the U.S., proudly serving major window and door manufacturers nationwide. Our Kinston, NC team is growing, and we're looking for a reliable, organized, and bilingual Support Specialist to help keep our plant operations running smoothly. If you enjoy helping people, staying organized, and being part of a high-energy production environment, this role is a great fit. Why You'll Love Working Here Stable and growing company Friendly environment where teamwork matters Meaningful work supporting both leadership and production teams Opportunity to grow your administrative skills Position Summary The Support Specialist assists the Plant Manager, HR, Payroll, and accounting teams with a variety of administrative duties. This role also supports employee communication and onboarding, making bilingual English/Spanish communication vital to the success of the plant. Essential Responsibilities Support timekeeping and attendance tracking in ADP Workforce Now Assist with safety meetings and document safety concerns Maintain first aid supplies and PPE stock Print and review daily hours reports to help reduce unnecessary overtime Issue purchase orders and manage shop supply needs Process sales orders and invoicing in NetSuite Communicate with customers regarding shipping/receiving needs Track On-Time and Complete performance metrics Support production floor operations as needed Assist with training and onboarding of new employees Ensure I-9s and onboarding documents are completed accurately Work with HR on recruiting needs for the plant Perform other administrative tasks as assigned Ensure newly hired employees complete the safety videos and introductions to the workforce Bilingual Requirement (Job-Related Need) This role requires fluency in both English and Spanish. The position must: Communicate clearly with the HR & Safety Manager in English Translate policies, instructions, and safety information for Spanish-speaking employees to ensure understanding and compliance What We're Looking For Strong verbal and written communication skills Ability to stay organized and manage multiple tasks Professional, dependable, and detail-oriented Experience in an administrative or support role (2-3 years preferred) Comfortable working in a fast-paced production environment Proficient with Microsoft Office, Excel, and general computer systems Experience with ADP or NetSuite is a plus High school diploma or GED required Physical Requirements Comfortable standing, walking, and moving around a production floor Ability to lift to 25 lbs. occasionally Ability to work in a louder manufacturing environment

Job Description We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Knowledge of construction management is a strong plus. The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office). Provide exceptional internal and external customer service, over the phone and in person. Desire to learn construction management terminology and processes. Public Notary and plus Responsibilities Review and tracking documents DocuSign Work in Viewpoint/Procore Manage & Maintain office supplies Manage & Maintain breakroom supplies FedEx Copier Management Greet Guests Scanning/printed as assigned Social & Volunteer Committees Learn workflow of documents for a given project(s) DocuSign (review & prepare documents) Communicate with project team on updates regarding documents. Procore (we can provide training) - enter and track COI info, upload documents and assist project team with any procore needs. Requirements Minimum of 3 to 5 years of administrative experience Construction industry experience (preferred but not required) Strong communication skills Proficiency in Microsoft office Physical Requirements: Ability to sit for extended periods of time Ability to use a computer for prolonged periods Occasionally required to stand, walk, and reach with hands and arms Ability to lift and carry office supplies and equipment up to 20 pounds Equal Employment Opportunity Statement: BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Employment is contingent upon the successful completion of a background check and drug test Job Posted by ApplicantPro