Secretary jobs in Wisconsin - 836 jobs

Dawes Rigging & Crane Rental, Inc. is seeking a motivated individual to act as an Administrative Associate to perform a wide range of office support activities to facilitate the efficient operation of the organization. This is a full-time, non-exempt Administrative, Associate, Retail, Skills

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

DESIGN ADMINISTRATIVE COORDINATOR (On-site | Appleton, WI) Do you have a desire to be part of a vibrant growing team? Do you thrive in providing support and ensuring smooth operations? We may have a position for you! Overview: Fire System Design Works, LLC is rapidly growing operations and looking for a Design Administrative Coordinator in Appleton, WI. The Design Administrative Coordinator directly supports the design team on fire sprinkler projects from job kick-off through close-out. What you receive: An exciting opportunity to be passionate about what you do and be part of shaping your career! Competitive salary. Full benefit package including health, dental, vision, life, disability, and other insurance products as well as a 401k plan with match, PTO and holiday pay. Design Administrative Coordinator Responsibilities: Process sprinkler project kick-off meeting information Verify AHJ (Authority Having Jurisdiction) information to produce submittals for review and permitting Request waterflow test information for projects Prepare documents for project field installation Prepare and maintain design documentation, including drawings, specifications, AHJ documentation, and project files Process Closeout documents. Attend weekly design meetings Assist team in additional administrative duties as needed Design Administrative Coordinator Qualifications: 3+ years of administrative support experience Prefer any experience in commercial construction Experience using SharePoint, Smartsheet, Bluebeam, and Adobe Acrobat is a plus. Ability to read and interpret documents, such as codes, standards, specifications, safety rules, and operating and maintenance instructions. Mathematical skills, including addition, subtraction, multiplication, and division. Analytical and critical thinking skills Ability to communicate effectively in-person and electronically Time management and organizational skills Knowledge of Municipal GIS mapping is a plus Proficient with Microsoft Office Suite If you are a motivated individual with a passion to support a growing team, please apply here. We look forward to meeting you! Our mission statement reflects our purpose: “Your life safety is our life's work” Fire System Design Works, LLC is an Equal Opportunity Employer

This role is the face of ManpowerGroup, as the first point of interaction with candidates, clients, community partners and employees welcoming people to our Global Headquarters Building. Making an Impact: This role will serve as the touch point of our brand and company to visitors of the global headquarters, providing a welcoming experience. This role represents our ManpowerGroup brand standards and serves an important role in ensuring our guests and employees feel welcome and cared for at our Global Headquarters. Maintain the internal reservations for event spaces at HQ, handling conflicts and multiple priorities. Manage visitors using our electronic visitor management system, WhosOnLocation and provide troubleshooting as needed. Manage audio visual needs for on-site events. Create event signage, digital display graphics and name tags. Sharing Expertise: Support event planners with correspondence and tracking event information, including logs and reports. Support People & Culture Department as needed with project based assignments Gaining Exposure: Serve as a ManpowerGroup Tour Guide, providing exemplary and interesting tours of our HQ building, engaging with participants and answering questions. Your Typical Day: Greet employees, clients and visitors as they enter ManpowerGroup's Global Headquarters by providing concierge services such as luggage assistance and making local restaurant and activity recommendations. Handle incoming calls, emails and other communications. Manage internal conference room reservations for internal and external stakeholders. Work primarily involves sitting/standing at the front desk for long periods of time. Required Qualifications: High School Diploma 1+ years of prior experience in an office, hospitality or customer service setting. Experience with Microsoft software such as: PowerPoint, Outlook, Word, Excel. Comfortable working in a busy environment with a variety of evolving job duties. Moderate physical labor that includes moving and lifting event materials and luggage up to 40 pounds. Flexible schedules required. Front desk hours are M-F 6:30am-6:30pm. Front Desk Ambassadors will have a standard, steady schedule but need the ability to support additional front desk hours as needed, including occasional evening and weekend work with notice provided (typically one+ months' notice). Nice to have: A basic knowledge of a foreign language Associate's or Bachelor's Degree Familiarity with the Milwaukee metropolitan area. ManpowerGroup is proud to be an equal opportunity affirmative action workplace. We celebrate diversity and are committed to providing an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, citizenship, marital status, pregnancy (including childbirth, lactation and related medical conditions), age, gender, gender identity or expression, sexual orientation, protected veteran status, political ideology, ancestry, the presence of any physical, sensory, or mental disabilities, or other legally protected status. A strong commitment is made by each employee and is necessary to ensure equal employment opportunity for all. ManpowerGroup is an inclusive workplace that will recruit, hire, train, and promote persons of all job titles, and ensure all other personnel actions are administered without regard to non-merit-based characteristics of individuals. Reasonable accommodation during the interview process can be provided. Contact *********************************** for assistance.

Vaco is currently hiring an Admin/Receptionist for a client in Wauwatosa, WI. This is a temp-to-hire, onsite position. Top things they will be handling: Manages and organizes office records to include maintaining physical and electronic filing systems, maintaining office supply stock, sorting and distributing mail, and ensuring visitor satisfaction. Supports the Customer Service and Sales Engineering teams by sending communications, mailings, and/or letters and assisting with special projects and initiatives; Assists in the preparation, distribution, and processing of customer files, shop orders, and shipping packets. Answers all incoming phone calls in a warm and welcoming manner, handling general inquiries and routing advanced or escalated matters to management. Performs general data entry tasks to include updating backlogs and orders and recording miscellaneous plant floor data. Operates and maintains general office equipment; Ensures reception area and conference rooms are clean, orderly, and stocked appropriately. Other responsibilities and duties, as assigned, to ensure the effective utilization of company resources and to ensure customer satisfaction. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

ORGANIZATION: Lubavitch of Wisconsin is dedicated to serving all Jews throughout Wisconsin with Ahavat Yisrael - an unconditional love and concern for every Jew, regardless of background and affiliation. Its multiple programs provide the education to promote Jewish knowledge and awareness and the means to practice and experience our Jewish heritage. It encourages every positive action on the part of every Jew and facilitates the efforts of every organization, synagogue or group to increase Jewish knowledge and observance. JOB SUMMARY: We are seeking a candidate who is genuinely interested in working in the non-profit field. This position reports directly to the Executive Office and is responsible for general office support, campaigns, communications, events and more. KEY RESPONSIBILITIES: • Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories. • Maintains supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies. • Scanning & making copies. • Entering, manipulating, and extracting data from our extensive database program • Contributes to the team effort by accomplishing related results as needed. • Basic website updates. • Greeting visitors and answering phones. • Protects the organization's value by keeping information confidential. • Receiving and logging payments and following up with appropriate correspondence. • Support of various programs, events, and holidays. • Advanced computer skills (including Microsoft Office, Gmail and basic internet skills) are required, as is the ability to learn new software quickly. Skills and Qualifications: • Reporting Skills • Computer proficient • Administrative Writing Skills • Microsoft Office Skills • Managing Processes • Professionalism • Dependability • Organization • Problem Solving • Attention to Detail

Office Administrative Assistant / Front Desk Coordinator Full-Time | On-Site | Day Shift Be the face of the office-and the force that keeps everything running smoothly. We're looking for a polished, highly organized Office Administrative Assistant who thrives on structure, accuracy, and professionalism. In this role, you'll serve as the first point of contact while providing essential administrative and accounting support behind the scenes. What You'll Do Greet visitors and manage front-desk communications with confidence and discretion Answer and route calls, manage calendars, and support daily office operations Maintain organized digital and physical files and prepare professional correspondence Assist with accounts payable, invoice tracking, and accurate data entry Keep the office organized, stocked, and running efficiently Support leadership and special projects as needed What We're Looking For 3+ years of administrative or office support experience Highly organized, detail-oriented, and dependable Strong communication skills and professional presence Proficiency in Microsoft Word & Excel (accounting/ERP systems a plus) Associate's degree in accounting, finance, or related field preferred Why You'll Love This Role Be a trusted support partner across departments Work in a structured, professional, team-oriented environment Enjoy stability, consistency, and long-term growth potential If you take pride in being reliable, organized, and professional-and enjoy being the go-to person in an office-this is a role where you can truly make an impact.

Zenar Corporation Administrative Assistant Oak Creek, WI Under the direction of the Office Manager, the Administrative Assistant performs a wide variety of administrative and clerical tasks related to office operations. The ideal candidate should have excellent organizational skills, be detail-oriented and possess strong written and verbal communication abilities. This role is essential for ensuring the smooth operation of our office and supporting our team effectively. Essential Duties and Responsibilities This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time. Manage the administration of new job folders in electronic format including all programs and applications. Assist with new customer set-up (W-9, COI, tax exemption if applicable). Assist with generating customer invoices, accounts receivable and accounts payable. Assist with new vendor set-up. Prepare, monitor and manage purchase orders. Set up and manage paper and electronic filing systems, including recording information, updating paperwork, or maintaining documents, such as correspondence or other material. Compile, summarize and record information, to include numeric calculations, ensuring accurate, up‑to‑date information using EXCEL or other appropriate software. Required Skills/Abilities: Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills. Critical thinking and complex problem-solving required. Excellent interpersonal and customer service skills. Ability to work independently and collaboratively within a team. Ability to develop cooperative working relationships with others, maintaining them over time. Ability to communicate effectively. Ability to effectively communicate with service team, customers, vendors, and other employees within the organization. Ability to prepare correspondence, reports, memos, etc. Qualifications: To successfully perform this job, an individual must be able to perform each essential duty satisfactorily. Education and/or Experience - High school diploma or equivalent required; Associates degree in office administration or related field preferred. At least three years of administrative experience required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Work Hours This position is full-time and is in-office.

At Nicolet National Bank, our culture is based on the principles of community banking, putting the needs of our customers at the forefront of our decision-making. Our Core Values drive everything we do, and we are committed to serving our customers with excellence. We believe that every job in our organization is critical to our success, and we are dedicated to creating a work environment where our employees feel valued, respected, and supported. With locations in Wisconsin, Michigan, Minnesota, and Florida we are proud to service our local communities and make a positive impact on the lives of our customers. At Nicolet National Bank, we believe that our people are our most valuable asset, and we are committed to investing in their growth and development. This position is responsible for providing courteous, professional services to customers through greeting and assisting customers and visitors. Promotes business for the Bank by maintaining good customer relations and referring customers to appropriate staff where necessary. As a Receptionist, you will: Greets and assists customers and visitors with their questions and makes them comfortable while waiting for appointment. Maintains the company telephone listing. Orders supplies for the company which includes office, teller, printer supplies and supplies from various vendors. Assists with endorsement stamp ordering and reporting. Assists with the daily statement mailings. Sorts and distributes daily mail. Provides administrative support to the Lenders by assisting with faxing, copying, sorting and phone calls. Uphold Nicolet's philosophy and policies by maintaining appropriate controls to ensure full compliance with applicable laws and regulations, thereby fulfilling legal responsibilities and enhancing the quality of services provided by Nicolet. Understand and communicate the value of diversity within the workplace and to work successfully with others without regard to age, gender, race, sexual orientation, ethnicity, culture, religion, disability status, socioeconomic status or other non-job-related classification, including a commitment to Nicolet's policies on equal employment opportunities and non-discrimination with a willingness to pursue efforts of inclusion and respect toward different perspectives. Performs all other duties as assigned. Qualifications: High School diploma or equivalent required Associate Degree in Administrative Support or related field preferred 1-year receptionist experience with multi-phone lines required. 1-3 years administrative/receptionist experience in a financial institution preferred. Proficiency with Microsoft Office applications Ability to maintain strict confidentiality. Ability to effectively promote Nicolet as an employer of choice. In-depth knowledge of banking positions preferred. Strong organizational, multi-tasking and prioritizing skills. Self-motivated and resourceful. Benefits: Medical, Dental, Vision, & Life Insurance 401(k) with a company match PT0 & 11 1/2 Paid Holidays The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities and skills required for the position. Equal Opportunity Employer/Veterans/Disabled

The City of West Allis is seeking a detail-oriented Housing Administrative Support Specialist to join the Planning & Zoning / Housing Division. This role provides administrative and program support for City housing programs, including intake assistance, data entry, records management, correspondence, and customer service, in compliance with HUD regulations. This position plays an important role in supporting housing stability and delivering quality service to residents, landlords, and community partners. This is a part-time position, working 20 hours per week. Interested candidates are encouraged to apply and become part of a team dedicated to serving the West Allis community. Click Here To Review Job Description ( PDF) Examples of Duties Assist with intake, eligibility verification, and annual or interim recertifications. Prepare and process tenant and landlord correspondence, files, and notices. Maintain accurate and confidential records in compliance with HUD regulations. Enter and update participant data in housing software, including the MRI Happy system. Track deadlines related to inspections, reexaminations, and lease renewals. Respond to inquiries from applicants, tenants, landlords, service providers, and City staff. Provide assistance to veterans and seniors with paperwork and referrals related to housing programs. Click Here To Review Job Duties Qualifications Associate's Degree in Administrative Professional studies or a related field. Two to three years of recent administrative support experience, including extensive customer service interaction in a public or private organization, or an equivalent combination of education and experience. Demonstrated ability to accurately enter data and effectively utilize software applications to meet departmental needs. Proficiency in Microsoft Office Suite, including Microsoft Outlook (email, calendar, and task management), Word (templates, forms, mail merge, and document review), and Excel. Strong written communication skills, including advanced proficiency in English grammar and writing. Experience working with individuals and groups from diverse backgrounds. Click Here To Review Job Qualifications (PDF)

The Portage County Treasurer's office is hiring a full-time, 40 hours per week, Administrative Associate I. 2026 pay range is $18.82 - $20.79 / hr Employee performs receipting of tax payments made by citizens in person and through the mail and processing those payments through the County's tax system . This position answers general tax payment questions. This position is also responsible for the tax informational delivery functions of the Treasurer's department including, but not limited to scanning checks and balancing daily, processing electronic deposits, and preparing and/or assisting in compilation of data and other financial records. Employee receipts daily credits received in Portage County's bank account and follows-up on credits that need to be identified before receipting. What are the primary job duties? Receipts tax payments in the County's tax system program Ascent Land Records made in person, by mail, or electronically. Receipts payments in the County's financial system program (Munis) for county provided services from customers, municipalities, state, and federal agencies, made in person, by mail, or electronically. Reconciles cash drawer to daily receipts, prepares daily receipts for deposit and releases receipting batch for approval. Submits checks daily to the County's bank by Image Direct Deposit (IDD). Reconciles checks scanned to County's financial system. Posts department receipt batches to the County's financial system upon validating deposit information is accurate. Prepare and/or assists in the compilation of data and other financial records for preparation of routine or special reports as needed. Works with County departments to ensure County payments are properly credited to the correct programs. Prepares/drafts correspondence regarding tax bills and payments. Assists with the preparation and maintenance of delinquent taxpayer files, from the process of the recording of tax certificates through the official action of taking a tax deed. Assists with the preparation of required correspondence and public and legal notices. Answers and directs incoming phone calls in a professional, friendly, and courteous manner. Performs general clerical duties, such as handling mail, filing, correspondence by letter, email, and phone. Completes other duties as assigned by the Chief Deputy Treasurer and Treasurer. What are the minimum qualifications? High School diploma or equivalent. Six months work experience in an office setting. Experience in customer service regarding monetary transactions preferred. Experience with computer programs such as MS Word and Excel required. Portage County offers a GREAT benefit package, which includes the following; Vacation - available on day one! Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan) Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year! Flexible spending account Dental insurance State of Wisconsin Retirement Plan - County contribution of 6.95% (2025), increasing to 7.2% in 2026! Paid holidays Paid sick leave Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk) Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk) EAP (Employee Assistance Plan) - paid by the County 457(b) Deferred Compensation Plan Portage County is an Equal Opportunity Employer

SALARY RANGE $21.03 - $27.75 WORK ASSIGNMENT DETAILS Under close supervision, the successful candidate will perform a wide range of clerical and administrative support duties within the Waukesha County Child Support Division, a division of the Waukesha County Office of Corporation Counsel. This position is responsible for tasks including, but not limited to, mail runs and mail processing; utilizing confidential reports for tasks; preparing correspondence and other communications; preparing, organizing, and maintaining confidential records; scanning and indexing confidential documents; sorting and pulling files for court; maintaining organization of the file room; assisting with special projects; and performing other related duties as assigned. EXAMPLE OF DUTIES: The following list of duties and responsibilities are commonly performed by a position at this level but are not necessarily required of all positions. 1) Prepares a variety of routine documents, correspondence, memorandums. 2) Performs data entry, maintains and updates electronic files and databases. 3) Monitors, maintains and orders office supplies. 4) Organizes and maintains files and file systems, scans documents, records and reports, copies materials, files paper and/or electronic information and distributes documents as necessary. 5) Receives, sorts, processes, and distributes incoming mail and prepares and processes outgoing mail. 6) Establishes a variety of files based on established guidelines, files and retrieves materials, archives and manages department records. 7) Handles confidential or sensitive information and documents. 8) Adheres to County policies, procedures, and federal, state, and local regulations. 9) Provides assistance to other support staff. 10) Establishes and maintains effective, professional, positive, and respectful working relationships and communications internally, with other County Departments/Divisions, outside agencies, and the general public. 11) Attends department and/or division meetings 12) Performs other duties as apparent or assigned. To learn more about the Child Support Program, please check out this video: What is Child Support?" or visit our website at ***************************************************************************************** Pursuant to Internal Revenue (IRS) 1075 Publication, Federal Bureau of Investigations (FBI) fingerprints and criminal background checks are a component and requirement for access to Federal Tax Information (FTI). New hires must be successfully adjudicated before a start date is established and prior to granting access to FTI. Successful adjudication is a job requirement, and as such, must be initiated at least every 4 years 6 months. CLASSIFICATION SPECIFICATION To view the full classification specification for Administrative Assistant, click here. If you are curious of the comprehensive benefit package the County offers, click here. Minimum Training & Experience Requirements 1. High School Diploma or GED. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Research Administrative SpecialistJob Category:Academic StaffEmployment Type:Terminal (Fixed Term) Job Profile:Research Administrative SpecJob Duties: Reporting to the Director of the Office of Research and Sponsored Programs (ORSP), the Research Administrative Specialist provides comprehensive pre-award support to faculty, staff, and researchers across campus by coordinating all administrative, fiscal, and compliance components of external grant and contract proposal development. The Specialist serves as a key institutional resource for interpreting sponsor requirements, developing accurate and competitive budgets, ensuring alignment with federal and institutional policies, and guiding proposals through internal approval and submission processes. In addition, the position collaborates closely with post-award, Business & Financial Services, and academic units to ensure a seamless transition from proposal to award, while also supporting internal funding programs and contributing to ORSP's administrative and budget operations. This role plays a vital part in advancing UW-Stout's research mission by helping faculty and staff pursue funding that strengthens innovation, scholarship, and student opportunities. KNOWLEDGE, SKILLS, AND ABILITIES Strong understanding of pre-award and sponsored project administration, including proposal routing and budget development. Working knowledge of Uniform Guidance (2 CFR 200), federal sponsor regulations, research compliance requirements, and university guidelines, policies, and processes. Demonstrated ability to interpret and apply financial and regulatory information accurately. Excellent written, verbal, and interpersonal communication skills. Advanced proficiency with Microsoft Excel and Microsoft Office Suite. Ability to manage multiple priorities in a fast-paced, deadline-driven environment. Strong attention to detail and organizational skills. Ability to work independently and collaboratively with diverse teams. Commitment to confidentiality, accuracy, and professionalism. QUALIFICATIONS Minimum / Required Associate degree in accounting, business, finance, or related field. Two (2) years of experience in pre-award or sponsored projects administration that includes budget development, proposal submission, and financial review. Experience applying accounting principles and fiscal management practices within sponsored projects or higher-education settings. Knowledge of Uniform Guidance (2 CFR 200) and federal sponsor award criteria compliance. Excellent written, verbal, and interpersonal communication skills. Strong organizational skills and ability to manage multiple projects in a deadline-driven environment. High proficiency in Microsoft Excel and Microsoft Office Suite. Ability to interpret, apply, and communicate complex financial information to UW System and university administrators. Demonstrated ability to exercise sound judgment, maintain confidentiality, and work both independently and collaboratively. Highly Desired/Preferred Bachelor's degree in business administration, accounting, finance, public administration, or related field. Certified Pre-Award Research Administrator (CPRA), Certified Financial Research Administrator (CFRA), or other research administration credentials. Experience supporting faculty and academic staff in a higher education environment. Familiarity with research administration systems such as RAMP and sponsor platforms (e.g., Grants.gov, eRA Commons). RESPONSIBILITIES Responsibilities for the Research Admin Specialist include: A. PRE-AWARD ADMINISTRATION (55%) Collaborate with PIs to develop compliant, detailed budgets that align with sponsor funding guidelines, institutional guidelines, and Uniform Guidance. Provide expertise on allowable costs, indirect (F&A) rates, cost-share requirements, and budget justifications. Document the related cost share FDM's or third-party certifications of match to be provided, Review Notices of Funding Opportunity (NOFOs) for institutional eligibility, budgetary restrictions, and compliance with sponsor policies. Review proposals and contractual documents to ensure adherence to institutional, state, and federal regulations, including Uniform Guidance (2 CFR 200). Route proposals for institutional approval and submit via designated portals. Ensure all Financial Conflict of Interest disclosures, subrecipient risk assessments and questionnaires, and required training are complete prior to submission. Work collaboratively with Accounting Services (post-award) grant accounting office staff and department and college fiscal staff (business managers and program assistants) regarding grant budgets, submissions and awards. Maintain updated budget justification templates reflecting current salary, fringe, and indirect rate adjustments Complete subaward risk assessments prior to proposal submissions, review sub-awardee's proposal documents including project related narrative/scope of work and related budgets for compliance with all related polices, and make documents available to University Contracting office for the subaward document preparation. Identify and disseminate relevant external funding opportunities to faculty and staff. Review internal student research and professional development grant budgets for allowability and accuracy, & follow-up with contributors as necessary. B. POST-AWARD LIAISON & TRANSITION (20%) Initiate and participate in grant award meetings. Process awarded projects through the respective portals - ensuring accurate setup and documentation. Assist with budget revisions and compliance verifications Serve as a liaison with sponsors for post-submission correspondence. Liaise with relevant Business & Financial Services offices/staff for procurement, travel, and post award fiscal oversight. Track proposals and awards in the respective portals to ensure timely spending and completion of programmatic goals. Support extensions, modifications, and non-financial reporting requests as required. Participate in review and closeout of internal grant programs. C. ORSP BUDGET AND ADMINISTRATIVE SUPPORT (20%) Manage internal ORSP budgets, monitor expenditures and revenue, and provide fiscal reporting in coordination with the Business Manager. Oversee fiscal management of internal programs, including and not limited to the Chancellor's Fund, Student Research Grants, Celene Frey Fund, and Faculty Research Initiative. Process budget transfers, reimbursements, and coordinate financial activities with the UW-Stout Foundation and university offices. Provide general administrative and fiscal support to ORSP (e.g., supply orders, PCard statements, surplus requests). D. COMPLIANCE AND POLICY DEVELOPMENT (5%) Maintain current knowledge of research administration regulations, including Uniform Guidance (2 CFR 200), sponsor-specific requirements, and university guidelines, policies, and processes Communicate policy changes to faculty and staff and assist with implementing process improvements. Support the development and maintenance of standard operating procedures (SOPs), internal policy documentation, and ORSP website updates. DEPARTMENT INFORMATION The Office of Research and Sponsored Programs (ORSP) at Stout University plays a crucial role in fostering a research-driven culture. Their mission is to support the university community in securing funds for research, scholarship, industry collaboration, and other innovations. As Wisconsin's only polytechnic university, ORSP aims to empower the community to obtain and manage funding that drives transformative research, education, and community engagement. ORSP provides support to faculty, staff, and students in their research efforts, guiding them through the Pre-Award funding process and answering questions about funding and scholarship opportunities. APPLICATION INSTRUCTIONS Complete applications received by end of day, January 18, 2026 are ensured full consideration. Applications submitted after January 18, 2026 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: ********************************************* Required application materials: Cover letter (* See below) Curriculum vitae or resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. * Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. For questions regarding this position or recruitment, please contact: Search Chair: Angie Ruppe, Interim Director of the Office of Research and Sponsored Programs Email: ******************* If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Roberta White Email: ******************* ADDITIONAL INFORMATION Competitive salary commensurate with qualifications and experience. Employment is contingent upon federal funding of the Student Support Services grants. The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: ************ Key Job Responsibilities: Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management May identify funding opportunities and disseminate to principal investigators Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup Maintains and monitors grants and contract budgets Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met Guidelines to ensure consideration: Applicants must complete all required fields and attach all required application materials. Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. Employee Benefits: ***************************************** To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: *********************************************************************** UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Description Status: Full-Time 1st & 2nd Positions and Part-Time 1st, 2nd and 3rd shift Positions Available, Non-Exempt Starting Wage: $18.12/hr. (effective 1/1/2026) Position Open Until Filled $2.00/hour for PM & NOC Shift Differential and $3.00 Per Hour Weekend Differential Dodge County offers a generous benefits package including: (pro-rated for part-time +20 employees) Paid Time Off (PTO) - available for use after 30 days of employment 10 observed paid holidays Health, Dental, Vision Insurance Health Savings Account (HSA) - with employer contributions - HRA Life insurance, Long-term disability, Short-term disability and Flex spending Participation in the Wisconsin Retirement System (WRS) - if over 1200 hours/year ESSENTIAL FUNCTIONS Assists with implementing each individual's Service Plan, therapeutic physical/ psychological care, and increasing independent vocational and leisure skills. Assists with carrying out restorative plans. Maintains documentation of behavioral symptoms and other data collection requirements in accordance with Service Plan. Assists and promotes independence with cares (including personal hygiene), ambulating in the home and accessing the community, preparation of meals, doing personal laundry and doing household tasks. Functions as an integral member of the team providing appropriate interventions during medical, behavioral, and/or facility emergencies. Provides personal hygiene including bathing (tub, shower, bed bath), oral care, skin and nail care and hand washing. Completes resident grooming including hair care, shaving, dressing and weighing. Encourages residents toward independent personal care. Assists with toileting including bowel and bladder retraining and perinea care. Performs and assists with mobility, transferring, ambulation, positioning and range of motion per the Individual Service Plan. Administers all medications and treatments as prescribed by physician and psychiatrist. Requests medications from pharmacy; enters new medication orders; transcribes orders; faxes orders to pharmacy; pulls medication to return. Verifies narcotic count at the beginning and end of every shift. Documents accurately all cares given, including dietary intake and output, temperature, weight, blood pressure pulse and respiration, using approved abbreviations and descriptive terms. Serves residents their meals; motivates and assists them with intake of nourishment and fluids. Participates in the planning of resident care through shift reports and resident care staffing meetings when assigned. Informs verbally and/or submits in writing any observations and changes in a resident for the licensed nurse or supervisor to evaluate, including dietary intake. Answer all call signals and requests of residents immediately. Encourages/assist residents in keeping their rooms clean and orderly; assists with making beds. Maintains unit in a clean and orderly manner. Keeps all resident's personal belongings and equipment clean. Escorts residents to appointments as scheduled. Participates in household activity programs planned for residents as needed Performs a total inventory of all resident's possessions on admission, discharge, or transfer. Ensures all resident's possessions are properly labeled. Tracks and reconcile resident fund accounts at the beginning and end of the shift. Assists with deposits and withdrawals from resident accounts as needed for community involvement activities. Responds to resident emergency including bleeding, falls, seizures, CPR and performance of Heimlich maneuver. Assists with post-mortem care as assigned. Transports dietary carts and linen carts. Performs housekeeping and laundry responsibilities as needed. Assists with the training and orientation of new Household Assistants. Provides backup assistance to other department personnel as needed. Other duties as assigned. REQUIRED JOB COMPETENCIES Knowledge of PPE and its proper use for personal safety measures. Ability to maintain confidentiality of all resident care information and assure resident rights and privacy are protected at all times per HIPAA. Knowledge of chemicals used in housekeeping and laundry services including hazardous laundry chemicals and isolation procedures. Ability to create and maintain an atmosphere of warmth and personal interest as well as a clean environment. Ability to work tactfully and cooperatively with residents, families, visitors, and entire staff throughout the organization. Ability to verbally communicate with residents, families, the public, and other members of the organization. Must be able to exhibit a warm, cheerful, caring manner. Must be able to safely perform the essential job functions. Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations. Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority. Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision. Ability to think quickly, maintain self-control, and adapt to stressful situations. Knowledge of computer software including word processing, spreadsheet and database applications consistent for this position. Ability to perform mathematical calculations required of this position. Ability to prepare and maintain accurate and concise records and reports. Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations. Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing. Ability to handle sensitive interpersonal situations calmly and tactfully. Ability to maintain professionalism at all times. Ability to maintain effective working relationships with others. Ability to work the allocated hours of the position and respond after hours as needed. Dodge County is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page: Accessibility Accommodation for Applicants Qualifications Experience* Experience working with mental illness and dementia. (preferred) * Must possess Wisconsin CBRF certification upon hire. * Must possess or obtain CPR/First Aid certification upon hire. * Must obtain Certified Nursing Assistant certification for the State of Wisconsin within 1 year of employment. * Must meet requirements of the Dodge County Driver Qualification Policy. (required) Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Description Are you looking for a meaningful part-time role where you can contribute to an organization with a mission-driven purpose while managing your own schedule during the workweek? As a part-time Advancement Administrative Associate, you'll play a key role in supporting the school's Advancement Department by managing donor records, acknowledging contributions, generating reports, and coordinating clerical needs. You'll work 20 in-person hours per week on weekdays, and you have the flexibility to establish which days to work; no need to be in the office every Monday through Friday. This role offers the opportunity to have a direct impact on the school's mission by strengthening connections with donors and supporting programs that reflect the Jesuit values of service, excellence, and community. JOB SUMMARY: The part-time Advancement Administrative Associate's primary responsibility is to manage the donor database, maintain donor records, and acknowledge contributions to the school's Advancement Department. In addition, this position generates system reports needed to solicit, analyze, and assess progress toward goals. This person coordinates and supports the Advancement Department's clerical needs. ESSENTIAL FUNCTIONS Maintain, enhance, and update the donor databases - DonorPerfect Online Process gifts and prepare acknowledgment letters Analyze development data to provide scheduled and impromptu reports for department needs Coordinate segmentation of the database to manage appeals and reporting Create processes to identify new prospects at all giving levels consistently Facilitate grants calendar and deadlines Collect relevant information and data to support the grant application process Assist in fulfilling grant reporting requirements Work with the Finance Team to reconcile DonorPerfect Online with general ledger on a monthly basis Support departmental events with clerical support Assist with other responsibilities and duties as assigned by the Advancement Directors Qualifications: High school degree and database experience required. Bachelor's degree preferred. A strong team player, demonstrated self-starter, and motivational leader with excellent interpersonal skills, requiring minimal supervision, and a desire to work in a fast-paced environment on multiple tasks. Ability to communicate effectively both orally and in writing, with a keen attention to detail Desire and ability to support the Catholic and Ignatian character of the school Passionately articulate commitment to the mission of Cristo Rey Jesuit as both a sponsored ministry of the Society of Jesus and a member of the Cristo Rey Network of schools. Proficient with Microsoft Office; Proficiency on DonorPerfect a plus Cristo Rey Jesuit High School - Who We Are Cristo Rey Jesuit High School is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means. As a private, Catholic, Jesuit high school serving 450 students, Cristo Rey Jesuit's mission is to provide an affordable Catholic secondary education with a college-prep curriculum and a Corporate Work Study Program (CWSP) to prepare graduates for success in college, work, and life. The Cristo Rey team believes that a sound intellect is only one important component of preparation for college and life. Through both their CWSP experience and intentional opportunities for character and spiritual growth within the school day, Cristo Rey students develop the work ethic, resilience, confidence, empathy, openness to growth, and commitment to justice that help ensure their long-term success and enable them to lead by example. Cristo Rey Jesuit High School Milwaukee is an equal opportunity employer that provides equal employment opportunities to applicants without regard to race, ethnicity, religion, sex, or national origin.

Performs intermediate administrative support work answering phones and directing calls, assisting walk-in members of the public, performing minor clerical functions, and related work as apparent or assigned. Work is performed under the limited supervision of the designated manager or supervisor. This is an on-call position, which means there is not a regular schedule. It is unlikely an employee will perform all the duties listed on a regular basis, nor is the list exhaustive in the sense it covers all the duties that an employee may be required to perform. The examples are merely indicative, not restrictive. Examples of Duties 1. Answers phones and directs calls; assists walk-in members of the public; provides information regarding the department or services. 2. Assists members of the public with making payments and provides payment histories. 3. Assists with payment collection and enters into appropriate software, provides receipts, and prepares deposits when needed. 4. Manages incoming and outgoing mail; emails, scans, and faxes documents. 5. Assists with various department-specific activities. 6. Provides back-up assistance to other staff; serves as a resource as necessary. 7. Performs other related functions and duties as assigned or required To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. It is unlikely an employee will perform all the duties listed on a regular basis, nor is the list exhaustive in the sense it covers all the duties that an employee may be required to perform. The examples are merely indicative, not restrictive. Essential Qualifications High school diploma or GED and moderate experience in clerical and administrative operations, or equivalent combination of education and experience. Valid driver's license in the State of Wisconsin. Additional Information OTHER KNOWLEDGE, SKILLS & ABILITIES Familiar with County and department policies and procedures to include emergency and inclement weather policies; general knowledge of audits; ability to prioritize and manage multiple, concurrent projects; attention to detail and ability to effectively organize time and anticipate, plan and successfully respond to changing circumstances; ability to perform minor bookkeeping activities; ability to perform standard office and clerical functions; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to operate and use standard office equipment; knowledge and ability to use standard office and position-specific software; ability to effectively communicate both verbally and in writing; ability to establish and maintain effective working relationships with co-workers, supervisors, other departments and the general public. PHYSICAL DEMANDS This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling, lifting and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Exposure to bloodborne pathogens is considered low for this position.

The Legal Secretary (LS) provides clerical support to the local office staff. Join our team and contribute to this key function of the SPD, and experience the intrinsic reward of public service. description. Salary Information This classification is in pay schedule/range 02-12 with a starting salary of $24.12 per hour. A one-year probationary period will be required. Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or reinstatement) for a position assigned to the stated pay range or counter-part pay range, should complete the application process as described above by the stated deadline. Final selected candidates may be eligible for moving expense reimbursement to relocate to the place of employment. Job Details Background Check: We consider all qualified applicants with criminal histories, consistent with applicable federal, state and local law. A criminal background check will be done prior to an offer of employment. Eligibility to work in the US: The SPD does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9. Equal Opportunity Employer: The State of Wisconsin is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to providing equal employment opportunities to all applicants from all backgrounds. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Veterans: The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for the application instructions to be considered for the Veterans Non-Competitive Appointment program. Qualifications LETTER OF QUALIFICATIONS & RESUME: You must submit both documents in order to be considered. It is important that you clearly explain and elaborate on your experience and/or training in your letter of qualifications and resume. Minimum Qualifications (Required - Candidates must have experience and/or training relevant to these areas in order to be considered for this position): * Providing administrative, clerical or office support (e.g., greeting visitors, answering phones, mail distribution, etc.) * Working with Microsoft Office Suites and/or Google Suites (e.g., Google drive files, word processing, database entry, email, scheduling, spreadsheets, etc.) * Proofreading documents (Note: your letter of qualifications will be used to assess your proofreading abilities and will be assessed for proper punctuation, grammar and spelling) * Detail oriented (e.g. accurately completing tasks, following instructions, gathering & organizing information, etc.) A well-qualified candidate will also have experience and/or training in the following areas: * Working in a law office and/or with the criminal justice system How To Apply To apply, click "Apply for Job" to start the application process. That will prompt you to access your existing account or create a new account. You will be asked to attach a resume and a letter of qualifications as part of the application process. It is important that these materials clearly illustrate how your skills and experience relate to the qualifications required for this job. You can also reference the How to Apply to State Service document for more information. If you encounter issues submitting your online application (e.g. signing in or uploading a resume), please contact the Wisc.Jobs Help Desk at ************** or ********************** (Monday - Friday, 7:45am - 4:30pm). You can also reference the Frequently Asked Questions for more information. Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. If both of these documents are not submitted, you will not be eligible for consideration. Application materials will not be accepted if received in an email, as a hard copy or a fax. Materials submitted by all applicants will be evaluated by one or more job experts. Candidates who are deemed eligible will be invited to participate in the next step of the selection process. We provide reasonable accommodations to applicants and employees with disabilities. If you require an accommodation to apply for this position, please reach out to the HR Specialist listed below. Deadline to Apply If you have any questions on this recruitment or how to apply; please contact Monica Endres at ******************. The deadline to apply is 11:59 pm on Wednesday, January 28, 2026.

We are seeking a detail-oriented and dependable Virtual Assistant to provide remote administrative and customer support. The ideal candidate is organized, tech-savvy, and able to manage multiple tasks while working independently in a virtual environment. Responsibilities Provide administrative support such as scheduling, data entry, and email management Respond to customer inquiries via email, chat, or phone Maintain accurate records and update databases or spreadsheets Assist with document preparation and basic reporting Follow established procedures and meet productivity goals Handle confidential information professionally Requirements High school diploma or equivalent Previous administrative, customer service, or virtual assistant experience preferred (not required) Strong written and verbal communication skills Basic computer proficiency (email, word processing, spreadsheets) Reliable internet connection and a quiet home workspace Strong time-management and organizational skills Required qualifications: Legally authorized to work in the United States Preferred qualifications: 18 years or older

Dawes Rigging and Crane Rental, Inc. Milwaukee, WI (53214) Dawes Rigging & Crane Rental, Inc. is seeking a motivated individual to act as an Administrative Associate to perform a wide range of office support activities to facilitate the efficient operation of the organization. This is a full-time, non-exempt position with comprehensive benefits package in a casual office environment. Essential Functions Answer incoming telephone calls and provide excellent customer service Assist with accounts receivable, accounts payable and processing credit card payments Respond timely to inquiries from vendors, customers, or employees and research and resolve concerns or discrepancies File and maintain insurance records Transmit information or documents to colleagues or customers, using computer, mail, or facsimile machine Assist accounting, sales and safety department with other projects as needed Other duties as assigned Skills and Experience Requirements Strong initiative required; ability to work independently with minimal direct supervision Dependable Great attention to detail Strong analytical skills Respect confidentiality and company policies Exceptional verbal and written communication skills Must have solid general office skills including a working knowledge of Microsoft Office Must be able to sit for extended periods of time Must be able to operate office equipment and technology Organizational skills and the ability to prioritize tasks Benefits Competitive wages. Paid Time Off and Holidays. Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance). 401(k) retirement plan with company match. ALL Crane Family of Companies The ALL Family of Companies and its affiliated branches are Equal Opportunity Employers with competitive wage and benefits packages in a drug-free environment. The ALL Family of Companies is the largest privately-owned crane rental and sales enterprise in North America, with 29 strategically located branches operating under the ALL, Central, Dawes, and Jeffers names - including specialized divisions for aerial lifts, boom trucks (ALT Sales), and parts. Since 1964, the ALL Family has been a leader in the lift industry - with market strengths that include commercial construction, roads & bridges, power generation, plants & processing, facility maintenance, and more. We're ALL you need The ALL Family of Companies is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.