Accounts Payable Analyst
Philadelphia, PA jobs
Accounts Payable Disbursements Lead - Hybrid/Remote
Contract Duration: 6-8 months (potential for temp-to-perm based on performance and business needs)
Schedule
Monday-Friday, core hours 8:00 AM - 6:00 PM.
• One evening per month may run until 9:00 PM
• One Saturday per month may be required for testing (flexible scheduling allowed during the week)
Key Responsibilities
• Lead a team of six (Senior Analysts, Analysts, and support staff) in the daily operations of the Disbursements Information Systems department
• Provide technical and application support for Accounts Payable and Payroll systems across the organization
• Serve as the primary liaison with Corporate IT for system implementations, upgrades, and infrastructure needs
• Manage Infor application setup, approval tables, and code maintenance for invoices and expense reimbursements
• Design and build Infor Process Automation (IPA) tools and workflows to streamline processes and eliminate manual steps
• Develop and maintain data repositories, automated extracts, uploads, interfaces, and third-party data exchanges
• Ensure compliance with federal, state, and local tax filings, garnishments, W-2, and 1099 reporting
• Support employee-facing tools (Online W-2 portal, Disbursements SharePoint, Infor ESS for W-4, direct deposit, paychecks)
• Create and maintain reports, dashboards, and audit tools for Disbursements, Finance leadership, and entity management
• Perform data analysis on T&E and invoice transactions to enforce policy, GAAP, and IRS compliance
• Manage system security, user access rights, and approval routing based on organizational structure changes
Required Qualifications
• Bachelor's degree
• 5+ years of hands-on technical Accounts Payable experience with Infor (Lawson) - candidates with slightly less experience will be considered if skills are exceptionally strong
• Deep expertise in Infor Process Automation (IPA), approval workflows, security setup, and interfaces
• Proven ability to hit the ground running with no training required
• Strong leadership and team management skills
• Excellent problem-solving, analytical, and communication abilities
This is an immediate backfill for a retiring team member and requires someone who can step in and lead from day one. Interviews will be conducted via Microsoft Teams.
Jr. Accounting Associate / Coordinator (Printing Office)
Syosset, NY jobs
Contract
Hours 8-4
Pay $25.00
REQUIRED SKILLS:
Basic understanding of a Printing Office & Equipment
Knowledge in Accounting - great Math skills
Great Professionalism - Teamwork/Team oriented mentality
Excellent written and verbal communication skills
Organized and highly motivated individuals.
DESIRED SKILLS (nice to have, not required):
College degree in Accounting - Some Accounting Exp.
Some office experience - Professional and/or Internship/Co-op
Experience in the Education field - working for or with Schools of any kind
Reside on Long Island (Nassau County is a plus but Suffolk County or Queens can work)
**3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply. No 3rdparty
This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future.
Senior Associate - Accounting & Finance
Los Angeles, CA jobs
Los Angeles, CA, USA (on-site, not hybrid)
DailyLook, a subsidiary of Victoria's Secret & Co. (NYSE: VSCO) since being acquired in December 2022, is seeking a Senior Associate to join our team. This role will perform various accounting/finance operations, ensure accounting accuracy, and support strategic financial decision-making. The ideal candidate has self-starter mentality with an understanding of GAAP and SOX compliance.
Qualifications for the Position
Bachelor's degree in Accounting, Finance, or a related field
CPA preferred
At least 2+ years of accounting experience is a must (preferably in Big Four audit)
Knowledge of SOX 404 compliance & internal controls preferred
Strong knowledge of GAAP and financial reporting.
Experience with ERP systems (NetSuite preferred).
Advanced proficiency in Microsoft Office and other financial tools.
Excellent analytical, organizational, and leadership skills.
Strong interpersonal and communication skills, with the ability to work effectively across teams.
Responsibilities
Reports to the Manager
Oversee core areas of accounting including but not limited to Revenue, Inventory, Payroll, AP, Accruals etc.
Play a key role in the month end financial statement close process by preparing, reviewing and analyzing accounting entries and account reconciliations.
Prepare and review monthly, quarterly, and annual financial statements.
Ensure compliance with GAAP and other financial regulations.
Manage budgeting, forecasting, and variance analysis.
Coordinate with internal & external auditors.
Implement and improve accounting processes and internal controls.
Other responsibilities (i.e. special projects, ERP enhancements, internal controls, and ad hoc analyses as requested.)
Exemplary interpersonal communication skills both verbal and written
Highly motivated, collaborative
Experience in a Startup or Retail industry is an extra plus!
An intellectually curious team player with a no-compromises approach to work quality, attention to detail, organization, and the ability to manage multiple priorities and projects in a fast-paced environment
Self-motivated, detail-oriented, hands-on go-getter with the ability to build and overhaul processes, take initiative, work independently and proactively, multi-task, and remain flexible with changing priorities
“I'll find a way!” mindset where you can leverage your autonomy within your role to think outside the box
Demonstrated ability to communicate and collaborate effectively across global teams by adapting to diverse cultural norms, respecting time zone differences, and leveraging digital collaboration tools to maintain alignment and productivity
Skilled in building trust and fostering inclusive communication styles that support clarity, empathy, and shared goals in international work environments
Compensation & Benefits
The base /pay for this position ranges from $90,000-$110,000. This is an exempt position. Pay is based on a number of factors including job-related knowledge, skills, and experience.
In addition to base compensation, DailyLook offers employees the following benefits:
401(k)
Access to virtual health and wellness support
Medical, dental, and vision
Paid holidays
Sick time
Paid parental leave for new parents
Paid prenatal leave
FSA
Access to virtual family-building care platform
Commuter Benefits
Supplemental Life Insurance
Voluntary Short & Long Term Disability Insurance
DailyLook is proud to provide equal opportunity to all employees and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.
By applying for this position, the applicant authorizes DailyLook to check all references list on your application and/or resume.
Full Charge Bookkeeper
Cuyahoga Falls, OH jobs
A leading Northeast Ohio construction contractor is seeking a Full Charge Bookkeeper to join their team. For over 50 years this company has offered a full spectrum of facility services to design and optimize facilities, specializing in electrical, mechanical, pipefitting, plumbing, HVAC, and controls. This is a highly progressive company that brings ingenuity to the workplace by integrating technologies and products that optimize creative workplace environments.
Due to an upcoming retirement, we are seeking a Full Charge Bookkeeper to immediately join the team. This is a vital role responsible for managing all accounting functions of the organization, ensuring accurate financial records, timely reporting, and compliance with applicable laws and standards. This role oversees the full bookkeeping cycle, from daily transactions to month-end and year-end closings, working closely with management, external accountants, and vendors. The ideal candidate will be passionate about accounting with the ability to fit seamlessly within a close-knit, on-site, office environment.
This is a fantastic opportunity to advance your career with a company that truly values and rewards your efforts.
Key Responsibilities
Manage all day-to-day accounting operations, including accounts payable, accounts receivable, general ledger, and bank reconciliations.
Maintain and reconcile subsidiary accounts, including fixed assets, inventory, and prepaid expenses.
Process payroll or coordinate with payroll service providers, ensure compliance with payroll regulations.
Prepare monthly, quarterly, and annual financial statements.
Perform month-end and year-end closing activities (journal entries, accruals, reconciliations).
Generate financial reports and analysis.
Prepare budgets, forecasts, and cash flow projections as needed.
Ensure compliance with federal, state, and local financial regulations.
Prepare sales tax, business tax, or other required filings.
Liaise with external CPA or auditors, providing documentation and support for tax returns and audits.
Develop and document accounting policies and procedures.
Implement internal controls to safeguard company assets.
Identify opportunities to streamline and improve accounting process.
Requirements
Proven experience as a Full Charge Bookkeeper or similar role.
Minimum 3-5 years of experience.
Proficiency with accounting software (e.g. Sage/Timberline).
Advanced skills in Microsoft Excel.
Excellent attention to detail, organization, and problem-solving ability.
Ability to prioritize and manage multiple tasks with minimal supervision.
Preferred Qualifications
Experience in the construction industry.
Familiarity with payroll systems (e.g. Sage).
Experience working in a small to mid-size business environment.
High level of integrity and professional ethics.
Salary and Benefits
Comprehensive compensation package including family coverage health benefits.
Medical
Dental
Vision
401k
*All Conversations Are Strictly Confidential*
My name is Thomas Ciresi and I fill positions for Real Estate, Engineering, and Architecture firms throughout the United States. If you meet the above qualifications and would like to apply for this position, you may email your up-to-date professional CV/resume to Tom Ciresi at ...@adeccona.com
Perfect placements. Speedy staffing. Tenacious testing. Who's Adecco, we hear you ask? Only the top provider of first-class HR solutions. Our consultants work with some of the best and most exciting companies all over the world. We equip our clients with priceless industry insight and put everything we've got into training and mentoring our candidates. We're her to match talented people with the job opportunities and employers they're looking for. On any given day we connect over 700,000 people with fulfilling opportunities that make the most of their skills now and enable them to develop new expertise for the future.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The company will consider qualified applicants with arrest and conviction records
Pay Details: $75,000.00 to $85,000.00 per year
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Payment Specialist
Little Rock, AR jobs
Payment & Refund Control Specialist
Schedule: Monday-Friday, 7:00 AM-3:30 PM CT
Contract Length: 90-Day Contract
Pay Rate: $17/hour
We are seeking a detail-oriented Payment & Refund Control Specialist II to join a fast-paced team responsible for processing and managing incoming payments, checks, and mail. This team of five handles all financial documents and ensures they are accurately processed or routed to the appropriate line of business.
This position is ideal for someone who is precise, dependable, and comfortable working independently as well as collaboratively.
Key Responsibilities
Process and route incoming mail, payments, and checks.
Identify document types received and forward them to the correct department as needed.
Maintain accuracy and consistency in daily workflows.
Use Microsoft Excel and Word to support operational tracking and documentation.
Support team goals while also completing individual tasks efficiently.
Perform quality checks to ensure documents are processed correctly.
Required Skills & Experience
Intermediate Excel skills (must be comfortable using Excel in structured workflows).
High attention to detail with strong organizational skills.
Ability to work in a process-driven, accuracy-focused environment.
Strong team player who can also work independently.
No phone work required-no outbound or inbound calls.
Preferred Experience (Big Plus)
Background in Claims Processing, Accounting, Auditing, or similar fields.
Experience working with financial documents or operational processing.
Full Charge Bookkeeper
Cleveland, OH jobs
A leading Northeast Ohio construction contractor is seeking a Full Charge Bookkeeper to join their team. For over 50 years this company has offered a full spectrum of facility services to design and optimize facilities, specializing in electrical, mechanical, pipefitting, plumbing, HVAC, and controls. This is a highly progressive company that brings ingenuity to the workplace by integrating technologies and products that optimize creative workplace environments.
Due to an upcoming retirement, we are seeking a Full Charge Bookkeeper to immediately join the team. This is a vital role responsible for managing all accounting functions of the organization, ensuring accurate financial records, timely reporting, and compliance with applicable laws and standards. This role oversees the full bookkeeping cycle, from daily transactions to month-end and year-end closings, working closely with management, external accountants, and vendors. The ideal candidate will be passionate about accounting with the ability to fit seamlessly within a close-knit, on-site, office environment.
This is a fantastic opportunity to advance your career with a company that truly values and rewards your efforts.
Key Responsibilities
Manage all day-to-day accounting operations, including accounts payable, accounts receivable, general ledger, and bank reconciliations.
Maintain and reconcile subsidiary accounts, including fixed assets, inventory, and prepaid expenses.
Process payroll or coordinate with payroll service providers, ensure compliance with payroll regulations.
Prepare monthly, quarterly, and annual financial statements.
Perform month-end and year-end closing activities (journal entries, accruals, reconciliations).
Generate financial reports and analysis.
Prepare budgets, forecasts, and cash flow projections as needed.
Ensure compliance with federal, state, and local financial regulations.
Prepare sales tax, business tax, or other required filings.
Liaise with external CPA or auditors, providing documentation and support for tax returns and audits.
Develop and document accounting policies and procedures.
Implement internal controls to safeguard company assets.
Identify opportunities to streamline and improve accounting process.
Requirements
Proven experience as a Full Charge Bookkeeper or similar role.
Minimum 3-5 years of experience.
Proficiency with accounting software (e.g. Sage/Timberline).
Advanced skills in Microsoft Excel.
Excellent attention to detail, organization, and problem-solving ability.
Ability to prioritize and manage multiple tasks with minimal supervision.
Preferred Qualifications
Experience in the construction industry.
Familiarity with payroll systems (e.g. Sage).
Experience working in a small to mid-size business environment.
High level of integrity and professional ethics.
Salary and Benefits
Comprehensive compensation package including family coverage health benefits.
Medical
Dental
Vision
401k
*All Conversations Are Strictly Confidential*
My name is Thomas Ciresi and I fill positions for Real Estate, Engineering, and Architecture firms throughout the United States. If you meet the above qualifications and would like to apply for this position, you may email your up-to-date professional CV/resume to Tom Ciresi at ...@adeccona.com
Perfect placements. Speedy staffing. Tenacious testing. Who's Adecco, we hear you ask? Only the top provider of first-class HR solutions. Our consultants work with some of the best and most exciting companies all over the world. We equip our clients with priceless industry insight and put everything we've got into training and mentoring our candidates. We're her to match talented people with the job opportunities and employers they're looking for. On any given day we connect over 700,000 people with fulfilling opportunities that make the most of their skills now and enable them to develop new expertise for the future.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The company will consider qualified applicants with arrest and conviction records
Pay Details: $75,000.00 to $85,000.00 per year
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Full Charge Bookkeeper
Ohio jobs
A leading Northeast Ohio construction contractor is seeking a Full Charge Bookkeeper to join their team. For over 50 years this company has offered a full spectrum of facility services to design and optimize facilities, specializing in electrical, mechanical, pipefitting, plumbing, HVAC, and controls. This is a highly progressive company that brings ingenuity to the workplace by integrating technologies and products that optimize creative workplace environments.
Due to an upcoming retirement, we are seeking a Full Charge Bookkeeper to immediately join the team. This is a vital role responsible for managing all accounting functions of the organization, ensuring accurate financial records, timely reporting, and compliance with applicable laws and standards. This role oversees the full bookkeeping cycle, from daily transactions to month-end and year-end closings, working closely with management, external accountants, and vendors. The ideal candidate will be passionate about accounting with the ability to fit seamlessly within a close-knit, on-site, office environment.
This is a fantastic opportunity to advance your career with a company that truly values and rewards your efforts.
Key Responsibilities
Manage all day-to-day accounting operations, including accounts payable, accounts receivable, general ledger, and bank reconciliations.
Maintain and reconcile subsidiary accounts, including fixed assets, inventory, and prepaid expenses.
Process payroll or coordinate with payroll service providers, ensure compliance with payroll regulations.
Prepare monthly, quarterly, and annual financial statements.
Perform month-end and year-end closing activities (journal entries, accruals, reconciliations).
Generate financial reports and analysis.
Prepare budgets, forecasts, and cash flow projections as needed.
Ensure compliance with federal, state, and local financial regulations.
Prepare sales tax, business tax, or other required filings.
Liaise with external CPA or auditors, providing documentation and support for tax returns and audits.
Develop and document accounting policies and procedures.
Implement internal controls to safeguard company assets.
Identify opportunities to streamline and improve accounting process.
Requirements
Proven experience as a Full Charge Bookkeeper or similar role.
Minimum 3-5 years of experience.
Proficiency with accounting software (e.g. Sage/Timberline).
Advanced skills in Microsoft Excel.
Excellent attention to detail, organization, and problem-solving ability.
Ability to prioritize and manage multiple tasks with minimal supervision.
Preferred Qualifications
Experience in the construction industry.
Familiarity with payroll systems (e.g. Sage).
Experience working in a small to mid-size business environment.
High level of integrity and professional ethics.
Salary and Benefits
Comprehensive compensation package including family coverage health benefits.
Medical
Dental
Vision
401k
*All Conversations Are Strictly Confidential*
My name is Thomas Ciresi and I fill positions for Real Estate, Engineering, and Architecture firms throughout the United States. If you meet the above qualifications and would like to apply for this position, you may email your up-to-date professional CV/resume to Tom Ciresi at ...@adeccona.com
Perfect placements. Speedy staffing. Tenacious testing. Who's Adecco, we hear you ask? Only the top provider of first-class HR solutions. Our consultants work with some of the best and most exciting companies all over the world. We equip our clients with priceless industry insight and put everything we've got into training and mentoring our candidates. We're her to match talented people with the job opportunities and employers they're looking for. On any given day we connect over 700,000 people with fulfilling opportunities that make the most of their skills now and enable them to develop new expertise for the future.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The company will consider qualified applicants with arrest and conviction records
Pay Details: $75,000.00 to $85,000.00 per year
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Accounts Receivable Specialist
Dallas, TX jobs
Medical Claims Denial Management Specialist
Addison, TX
100% on-site - amazing company culture!
We are looking for a detail-oriented professional to review, analyze, and resolve denied or underpaid medical claims. The ideal candidate will have 2-4 years of experience in medical billing, claims processing, or denial management, strong knowledge of CPT/HCPCS, ICD-10, and insurance payer rules, and experience with EMR/EHR systems.
Key Responsibilities:
Review and resolve denied, underpaid, or rejected claims
Communicate with payers and maintain accurate documentation
Identify denial trends and recommend process improvements
Prepare and submit appeals
Monitor KPIs such as denial rate and appeal success rate
Skills:
Strong analytical and problem-solving abilities
Excellent verbal and written communication
Organized with the ability to manage multiple priorities
If you meet the above qualifications, please submit your resume *********************** or call **************.
Senior Accounts Payable Specialist
New York, NY jobs
Who is Prosek?
We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named a 2025 Global Agency of the Year by PRovoke Media.
Overview:
Reporting to the Accounting Manager, the Senior Accounts Payable Specialist is responsible for collaborating with various departments to gather and analyze various financial data to ensure the organization's finances are in order. The role is also responsible for making sure that all disbursements are executed and recorded timely and accurately. Proper controls must be maintained to ensure that funds are being disbursed to the intended parties.
What you'll be doing:
Handle the recording of company expenses.
Obtain approvals, code, and enter vendor invoices into the accounting system by their appropriate GL codes and if billable, by their appropriate project codes.
Review company expense reports and release into GL for posting and for payment via payroll.
Process reimbursements of UK and UAE office employees' expense reports.
Oversee and process coding of Amex charges into GL system correctly along with receipts.
Help manage budgeted office expenditures by office for all entities.
Update and maintain accounts payable records, including new vendor set-ups.
Manage the reconciliation of vendor accounts and balances including accruals.
Import and record monthly travel charges from “Navan”.
Resolve payment discrepancies with vendors and ensure accounts are current.
Prepare and record all disbursements via ACH, wire, occasional checks, and direct debits.
Record transfers of funds between entities as approved by either controller, CFO or COO.
Review GL account transactions for coding accuracies.
Prepare schedule of expense accruals after AP lockdown for month end close.
Assist others in the accounting department as needed and as directed by management.
Support and pull back up records as may be needed by management and external auditors.
Handle the preparation of annual 1099s and 1096
What makes you qualified:
4+ years of experience
Previous service industry experience preferred
Accounting degree preferred
Previous full AP experience preferred
Strong Excel skills a plus
What are the perks?
401(k) employer match: There is no time like the present to prepare for your future!
Premium healthcare plans, including medical, dental and vision coverage: Your health comes first.
Hybrid work model: 2 days in the office, 3 days from home - Pick your own schedule.
2 weeks of remote work per year: You do you!
Generous Paid Time Off (PTO) package including birthday PTO and 6 "It's Ok" days: Enjoy life's moments.
Custom career opportunities: Choose your own adventure!
Our Core Values:
Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together.
Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done.
The Excitement of New Challenges: We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other.
A Workplace with Humanity: We recognize the rigor and demand of our work. We also recognize that life inside and outside of Prosek can be stressful. We work very hard to run our business with a heavy dose of humanity and to make Prosek a safe place where people enjoy the work and each other.
Our Beliefs on Culture, Diversity & Belonging:
We are committed to building a diverse workforce reflecting and embracing diversity of all kinds - diversity of geography, cognitive diversity, race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced.
The anticipated salary range for this position is $80,000-$87,000. An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits.
Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
#LI-HYBRID
Auto-ApplyAccounts Payable Operations Lead - Rolling Meadows, IL
Rolling Meadows, IL jobs
COMPANY BACKGROUND
Epiq Solutions develops cutting-edge software-defined radio (SDR) products and processing solutions to enable spectrum dominance for maritime, land, air, and space domains. With 15 years serving government and commercial enterprise customers and 25K+ devices fielded to date, Epiq Solutions is a trusted partner with a proven heritage of delivering open architecture products in radically small form factors where time-to-market, cost, and performance are critical for mission success.
For more information, visit **************************
JOB OPENING
The Accounts Payable Lead is responsible for managing the full-cycle accounts payable process and supporting key financial close activities. This role ensures timely, accurate invoice processing and payment disbursement, maintains vendor relationships, and actively contributes to month-end close.
The Accounts Payable Lead will oversee day-to-day AP operations, support system improvements, and collaborate with cross-functional teams to strengthen financial accuracy and process efficiency across the organization.
JOB RESPONSIBILITIES
Lead daily operations of the Accounts Payable function, ensuring accuracy, timeliness, and compliance with company policies.
Review, verify, and approve invoices and payment batches; ensure appropriate documentation and coding.
Monitor AP aging and vendor reconciliations, resolving discrepancies with vendors and internal stakeholders.
Oversee employee expense submissions, ensuring adherence to travel and expense policies.
Maintain vendor master records and ensure compliance with internal controls and tax documentation requirements.
Support month-end and year-end close processes, including:
- Accruals for unbilled expenses
- Preparation of journal entries related to AP and prepaids
- Account reconciliations for AP-related general ledger accounts
- Variance analysis of AP balances and expenses
Assist with 1099 reporting and year-end tax documentation.
Collaborate with the Controller to improve AP policies, procedures, and system workflows.
Identify and implement process improvements and automation opportunities to enhance efficiency and accuracy.
Train, mentor, and support junior AP staff to promote professional development and operational excellence.
Serve as the point of contact for vendor management, audits, and internal/external inquiries.
Requirements
REQUIRED SKILLS
Bachelor's degree in Accounting, Finance, or related field.
4-6 years of progressive accounts payable experience, including at least 2 years in a lead or supervisory role.
Strong understanding of US GAAP and financial close processes.
Hands-on experience with accruals, reconciliations, and journal entries.
Proficiency in ERP systems such as NetSuite, SAP, Oracle, or Epicor.
Intermediate to advanced Excel skills (pivot tables, VLOOKUP, data analysis).
Excellent organizational, analytical, and communication skills with strong attention to detail.
Ability to manage multiple priorities in a fast-paced, growth-oriented environment.
Demonstrated experience documenting processes and supporting system implementations.
DESIRED SKILLS
Familiarity with AP automation tools and expense systems (e.g., Concur, Tipalti, Expensify).
Understanding of internal controls and audit requirements.
BENEFITS
Join a successful and growing company investing in our future success
Flexible work hours
Generous vacation policy
Paid five-week sabbatical every five years
401(k) matching
Health, dental, vision insurance
Company paid life, short term, and long-term disability insurance
Employee assistance program
Wellness reimbursement
Charitable Giving Company Match
Competitive salary commensurate with experience and performance
Fun, laid-back culture and rewarding work!
Epiq is an Equal Employment Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Salary Description $100,000 - $115,000
SR Accounts Payable Specialist - 910 (Finance)
Knoxville, TN jobs
HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.
Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily.
Job Skills / Requirements
TITLE: Senior Accounts Payable Specialist
Job Objective
Senior accounts payable specialist is responsible for paying vendor bills, maintaining vendor records, and maintaining processes and systems related to disbursements.
Essential Functions
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
· Process invoices and reconcile payments
· Respond to vendor inquiries and resolve discrepancies
· Process expense reports for submission to payroll
· Process credit card transactions and coding
· Monitor POs and invoices in spend management software
· Interface with procurement and operations teams regarding vendor questions
· Maintain processes for disbursements
· Assist in implementation and administration of disbursement softwares
Minimum Qualifications
The requirements listed below are representative of the minimal education, experience, knowledge, skills, and/or abilities required for this position.
Education:
· High school diploma
· Degree in finance or accounting preferred
Certifications:
· N/A
Experience:
· 4 years of Accounts Payable experience
· Coupa software experience a plus
· Travel and expense management software experience a plus
Skills:
· Understanding of accounting software
· Strong computational skills
· Extreme attention to detail
· Ability to be productive without oversight
· Excellent interpersonal skills
· Robust written and communication skill set
· Ability to think strategically and identify business needs and offer solutions
Travel
· N/A
Physical and Working Conditions
Education Requirements (All)
Bachelor's Degree Preferred
Additional Information / Benefits
Optional daily pay
Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan, Special Incentive Plans
This job reports to the April Hawkins, Controller
This is a Full-Time position 1st Shift.
Relocation is not provided and travel is not required
Number of Openings for this position: 1
Senior Specialist, Finance Operations - AP
Tampa, FL jobs
White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.
With lawyers and staff operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.
It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work.
Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.
Position Summary
The Senior Specialist, Finance Operations - AP will serve as a subject matter expert for Accounts Payable (AP) processes and expense analysis. This role includes improving and developing new processes, troubleshooting issues, training users, and ensuring accuracy in our expense allocations. They will also work with our Finance Systems team and external developers to design and implement changes to our AP systems.
This role requires a comprehensive understanding of AP operations and expense coding, and a technical understanding of AP software and electronic payment templates. It also requires strong analytical, critical thinking, and problem-solving skills, as well as the ability to communicate effectively with all levels of the firm.
Duties and Accountabilities1
Accounts Payable Operations
* Act as a subject matter expert for AP operations, systems, policies, processes, procedures, and concepts, including travel and expense reimbursement processing, vendor invoice processing, payment processing, electronic payment templates and options
* Troubleshoot system and process issues
* Work with users and Finance teams to understand, document, and address changes to firm and statutory requirements
* Support projects by collecting and vetting requirements, preparing specification documents, developing test scripts, conducting and/or reviewing testing, and effectively communicating changes to users
* Organize and conduct training sessions; provide guidance to users
* Prepare and maintain process and training materials
* Support the standardization and centralization of AP processes
* Prepare ad hoc reports
Expense Analysis
* Act as a subject matter expert for expense coding and analysis
* Build management reports to track and analyze key expense data
* Make expense adjustments and reclassifications as needed
* Monitor the Expense Coding shared mailbox and answer user queries
* Work with Finance teams to identify and minimize common errors
* Organize and conduct training sessions; provide guidance to users and budget owners firmwide.
* Prepare and maintain process and training materials
* Support the implementation of new or changes to GL codes
Finance Operations
* Support finance wide initiatives, including but not limited to: employee onboarding, sanctions processes related to payment transactions, and finance policies and processes documentation
* Other ad hoc requests and projects, as requested by management
Skills
* Strong communication skills; able to interact effectively at all levels
* Strong critical thinking skills to navigate and resolve issues
* Ability to anticipate work needs, follow through with minimal direction, and take initiative
* Exceptional attention to detail
* Technical understanding of AP software, including the structure and development of electronic payment templates
* Intermediate knowledge of MS Excel, Word, and PowerPoint
* Knowledge of Emburse Enterprise preferred
* Knowledge of Elite 3E preferred
Education and Qualifications
* Bachelor's degree required
* 7 years of Accounts Payable, Accounting, Data Analytics, Finance Systems Administration, or Finance Operations experience required
* Law firm or professional services experience preferred
Location & Reporting
* This is a hybrid in-office/remote role based in our Tampa office
* This role will report to the Senior Manager, Finance Operations & Systems
Note to Recruitment Agencies
Our Internal Recruitment team are responsible for all end-to-end lateral recruitment process. All agencies must sign White & Case terms of business which are often specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.
Equal Opportunities
White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact ********************************.
Benefits
White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.
1The above is only a general description of the essential duties associated with this position. It is not an exhaustive or comprehensive list of all duties of the individual holding such position.
Accounts Payable Specialist - Senior
Los Angeles, CA jobs
Your Role
The Senior Accounts Payable Specialist is responsible for overseeing the full-cycle accounts payable process while ensuring accuracy, timeliness, and compliance with company policies. This position plays a key role in supporting financial operations and works closely with vendors, consultants, and internal teams to ensure smooth and efficient AP functions.
What You Will Do
Process a high volume of accounts payable transactions accurately and efficiently
Code and enter supplier invoices, including operating expenses and project-related costs, into accounting systems
Manage weekly check runs, wire transfers, and rush payments as required
Ensure timely and compliant vendor payments in accordance with company policies
Investigate and resolve discrepancies or issues that arise during invoice processing
Provide prompt, professional, and accurate responses to vendor emails and internal customer inquiries
Assist with vendor onboarding and maintain vendor records
Create and manage budgets in alignment with departmental goals
Generate, review, and maintain accurate financial reports
Review employee timesheets and labor allocations for accuracy
Reconcile and manage corporate credit card transactions
Conduct regular reviews of open payables and outstanding checks
Support internal and external audits by preparing required documentation
Prepare and review journal entries for the month-end close process
Assist with cash receipt entries and general accounting tasks as needed
Participate in month-end close activities and special projects as assigned
Your Qualifications
5+ years of experience in accounts payable or a related accounting field
Associate's degree required; Bachelor's degree or relevant coursework in Accounting, Finance, or Economics preferred
Strong proficiency in Microsoft Excel (e.g., pivot tables, formulas, data analysis)
Highly organized, with the ability to prioritize and manage multiple tasks under tight deadlines
Demonstrated ability to identify and implement process improvements
Strong communication skills, both verbal and written
Self-motivated, proactive, and able to work both independently and collaboratively
Proven ability to handle a high-volume workload in a fast-paced environment
**The hourly salary will be estimated between $31.25 - $36.06 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit
Great People, Great Rewards | Gensler
Life At Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people's diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
Auto-ApplyAccounts Payable Associate
Atlanta, GA jobs
We're Scan.com, the digital health scale-up making diagnostics accessible, fast, and transparent. Our technology speeds up diagnoses for timely treatments, improving healthcare outcomes for hundreds of patients each day.
We're doing diagnostics differently, with a portfolio of brands tailored to both patients and providers, all backed by our world-class customer operations team. Our B2C marketplace simplifies booking a scan, making it as straightforward for patients as booking a hotel. Our B2B platforms provide live scheduling at the point of care and harness AI to ease workflows for physicians, attorneys, and providers.
The Accounts Payable (AP) Associate role will be central to our finance team, supporting our Accounting Manager in delivering trusted and accurate financial statements and reporting.
WHAT YOU WILL BE GETTING INVOLVED IN:
The role will be heavily involved in the month-end close process for multiple entities. This role is ideal for individuals who thrive in fast-paced environments and are passionate about accuracy, process improvement, and financial integrity. The Accounts Payable (AP) Associate will be responsible for managing data entry in Ramp, maintaining AP controls, and supporting the Budget vs. Actual (BvA) analysis.
As we are still a small team, you can expect to get involved in many aspects of the finance function; however, your responsibilities will include:
Ramp Data Entry & Management
Accurately enter and categorize vendor invoices, receipts, and reimbursements in Ramp
Ensure complete and accurate data syncing from Ramp to NetSuite
Timely preparation and processing of payments and expense reports
Maintain strong vendor relationships and respond to vendors' inquiries
Maintain vendor records and ensure compliance with internal documentation standards
Collaborate with internal teams to resolve discrepancies and ensure proper coding
AP Controls & Compliance
Monitor and enforce AP policies and procedures
Assist with month-end close activities related to AP
Reconcile AP accounts and prepare supporting documentation for audits
Identify and escalate any irregularities or potential risks in AP transactions
Budget vs. Actual (BvA) Analysis Support
Assist in preparing monthly BvA reports by gathering and validating AP data
Collaborate with FP&A and department leads to investigate variances
THE TOP 5 THINGS WE WANT YOU TO ACHIEVE IN YOUR FIRST YEAR ARE:
Play a pivotal role in a timely month-end close process
Ensure adherence to company policies and internal controls related to AP processes
Deliver accurate, timely, and compliant financial statements for multiple entities, with no significant errors
Ensure the balance sheet reconciliation process is in place and completed each month
Clear communication of month-on-month, quarter-on-quarter, and year-on-year variances in financial statements
WHAT YOU MIGHT BRING TO THE TABLE:
You don't need to tick all the boxes to apply for this role. Whether it's your first or fifth role, we believe everyone can add value, learn, and grow.
However, these might be some of the ways you are currently adding value:
A solid accounting background, with experience in journals, accruals, prepayments, and balance sheet reconciliations
A good understanding of accounting principles is required to ensure accurate and compliant financial reporting
Comfortable with tight month-end close deadlines and the ability to deliver against deadlines
Experience in dealing with external auditors
NetSuite and Ramp experience is ideal
Advanced proficiency with Excel for financial analysis
Strong attention to detail and organizational skills
Strong written and verbal skills to present financial insights clearly, with the ability to work cross-functionally to support business decisions
HOW WE WILL INTERVIEW YOU:
We keep our interview process concise and efficient, and we're a nimble team that can move forward quickly. Here are the stages you can expect, but we might switch up the order of each step depending on team availability:
Introductory call/interview with Devin, our Senior Talent Partner. The call will be made via telephone and is expected to last approximately 30 minutes.
If there is an initial fit for all, we will invite you to a 45-minute video call with the Accounting Controller. This more structured interview will deep-dive into the role and technical needs.
We will then invite you to a 45-minute video call with the hiring manager. This more structured interview will deep-dive into the role and technical needs.
Offer!
BENEFITS:
We go beyond the basics with our comprehensive benefits package. Here's what you can
expect from us:
Salary range of $60,000-$70,000
401k
Healthcare, Vision, and Dental
All the equipment needed for you to do your role effectively
Flexible working
Remote or hybrid working options
Personal Development budgets
18 days PTO plus public holidays
10 paid sick days
Inclusive policies designed by our team, for our team
Diversity at SCAN.COM
Scan.com is committed to eliminating discrimination and encouraging diversity within our team.
We strive to provide equality and fairness for all job applicants and employees, and never discriminate on the basis of gender, marital status, age, race, ethnicity, religion, or physical differences.
We are opposed to all forms of unlawful treatment and discrimination.
Our ambition is for our team and its Board to be representative of the diversity in society, and for every employee to feel respected and able to bring their best selves to work.
Auto-ApplyAccounts Payable Associate I
New York, NY jobs
**Duration: 11 months contract** **Job Responsibilities:** management system of record. - Liaise with Streaming finance partners regarding headcount budgets requests. - Liaise and support IMO asks as needed. - Manage bulk Workday headcount changes for Streaming P&C globally.
- Provide timely and accurate analysis of headcount plan performance and distribute daily/weekly dashboards on a timely basis.
- Prepare and distribute weekly status reports on position updates, and other relevant information related to headcount analysis.
- Assist finance and P&C to track headcount and contractor movement and updates across a global tech organization.
**Must Have Skills / Requirements:**
1) Strong analytical, planning, and organizational skills
2) HRIS (HR Information Systems) experience
3) Experience in Excel, PowerPoint, and Outlook
**Nice to Have Skills / Preferred Requirements:**
1) 2-3 years of progressive accounting, HRIS, or resource management experience preferred.
2) Strong interpersonal and communication skills
3) Cost Accounting preferred
4) Process improvement experience
**Soft Skills:**
1) Comfortability self-starting and working with global partners.
2) Experience and comfortability working with and communicating with Stakeholders/Senior Leaders.
3) Clear and accurate communicator both verbally and non-verbally.
**Experience:**
+ 5-6 years would be ideal
**Skills:**
+ HRIS, Soft Skills and Strong Analytical skills
**Education:**
+ Bachelor's degree or certifications required.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity,
national origin, disability, or status as a protected veteran.
Corporate Office - AP/Accounting Assistant
Virginia Beach, VA jobs
Corporate Office - Accounts Payable/Accounting Assistant $20.00/hr DOE We are excited to invite talented candidates to apply immediately for this outstanding opportunity to work in a fun, fast paced corporate office environment. Bring your professional appearance, outstanding attention to detail, excellent time management skills and a desire to grow your career in hospitality to immediately apply for this accounting position on the oceanfront. Our team wouldn't be complete without you ! The Accounts Payable/Accounting Assistant will provide accounting support to all hotels reporting to our corporate office and will also perform the tasks of a property accountant for Holiday Inn Express Nags Head, remotely from the Corporate office in Virginia Beach. We are accepting resumes and scheduling interviews now. This position will report to the Corporate Director of Accounting for Coastal Hospitality. How You'll Be Rewarded: A chance to learn something new every day in a small corporate office where we have a fun, friendly work environment! Health Benefits; Medical, Dental and Vision Paid Time Off Employee Assistance Program Company Paid Short Term Disability, Life Insurance and Accidental Death Affordable and Optional Long Term Disability and Supplemental Life Insurance Company Matched 401K Health Care Flexible Spending Account Dependent Care Flexible Spending Account Health Savings Account Legal Resources Associate Travel Discounts per Brand Guidelines What You'll Bring To This Role:
Processing, accurately verifying and coding invoices for multiple hotel properties.
Working with vendors and suppliers to resolve discrepancies and/or confirm payment of outstanding invoices.
Posting/inputting invoice data into accounting records daily, and verifying accuracy of data posted for multiple hotel properties.
Reviewing expense code allocations from chart of accounts on items on invoices.
Maintaining trace files for payment of recurring expenses in a timely manner.
Preparing approved and signed checks for mailing in a timely manner (or as required by law).
Assisting in reconciliation of insurance billing statements and investigating variances.
Ensuring all invoices are filed electronically and original copies are maintained in filing cabinets.
Assisting in the preparation of month end accruals.
Balancing end of month payments, accruals and reversals to assist in month end closing.
Training and developing property accounting staff as needed.
Minimum Qualifications:
At least two (2) years of hotel accounting to include AP/AR, payroll processing and P&L reporting
Advanced Excel Skills
Excellent verbal and written communication skills
Working knowledge of Word and Outlook
Willingness and skill at training others
Ability to work with those at all levels of the organization (hotel accounting team to corporate executives)
Candidates must be willing to work some overtime especially during month end and year end periods. General Information
This job description is not intended to provide a complete and comprehensive list of all job duties, requirements and responsibilities. Instead, it is provided as a general overview of the expectations for the position.
EOE AA/Veterans/Disabled
Accounts Payable Assistant
Charlotte, NC jobs
Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.
Job Description
Job Title: Accounts Payable Assistant
Location: Charlotte NC 29269
Duration: 6+ months (There is a possibility the assignment could be extended)
Strong MS Office skills
Strong data abstraction capabilities
A strong knowledge and experience in AP systems; PO systems is required, preferably Oracle and Great Plains
High school diploma and/or some college experience
3-5 years of Accounts Payable processing invoices; purchase orders; and customer service experience in a high volume AP & Customer Service environment
Ability to work independently and produce results in a repetitive work process
Ease, flexibility and adaptability to changing work environment
Self-starter; with the ability to work independently and as a team member
Exceptional Customer Service Skills
Additional Information
All your information will be kept confidential according to EEO guidelines.
Accounts Payable Assistant
Charlotte, NC jobs
Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.
Job Description
Job Title: Accounts Payable Assistant
Location: Charlotte NC 29269
Duration: 6+ months (There is a possibility the assignment could be extended)
Strong MS Office skills
Strong data abstraction capabilities
A strong knowledge and experience in AP systems; PO systems is required, preferably Oracle and Great Plains
High school diploma and/or some college experience
3-5 years of Accounts Payable processing invoices; purchase orders; and customer service experience in a high volume AP & Customer Service environment
Ability to work independently and produce results in a repetitive work process
Ease, flexibility and adaptability to changing work environment
Self-starter; with the ability to work independently and as a team member
Exceptional Customer Service Skills
Additional Information
All your information will be kept confidential according to EEO guidelines.
Accounts Payable Assistant PT
Murray, UT jobs
Job Details Murray, UT Part Time High School None DayDescription
At Harmony Home Health and Hospice, LLC., we believe in creating a vibrant and supportive work environment where our team members feel valued and motivated to make a difference. We pride ourselves on fostering a culture of collaboration, innovation, and fun. Join us in our mission to
"impact the lives of everyone we touch in a very meaningful, sincere, and deliberate way every single day".
While providing exceptional care and support to our community.
Job Summary
We are seeking a motivated and outgoing Accounts Payable Assistant to join our team. In this role, you will provide support to our VP of Finance in maintaining the accounts payable. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Essential Duties and Responsibilities:
• Assist in entering in Accounts Payable data
• Scan Accounts Payable data
• File Accounts Payable paperwork
• Assist in year-end audits
• Assemble Financial Books
• Track arrival of orders placed through the purchase log
• Track expense requests through the reimbursement log
• Enter weekly bill payments and checks
• Track medical claims for approval and denial weekly
• Miscellaneous projects from Accounts Payable Manager
• Attend staff meetings as requested
• Follow all policies in Harmony Home Health Operations Manual
• Maintain patient confidentiality
• Perform new duties as assigned
Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Physical demands: While performing duties of this job, the employee is required to perform job related duties which may require lifting; standing; bending; transferring; stooping; stretching; walking; pushing; pulling; talking; hearing. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually minimal.
General sign-off: The employee is expected to adhere to all company policies.
Reporting to this position: None
Qualifications
Qualifications and Experience
• Have good communication and organization skills
• Previous office experience
• Previous finance experience preferred
Accounts Payable Helpdesk
Charlotte, NC jobs
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Accounting Team as an Accounts Payable Helpdesk located in our Charlotte office
The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service
This role will be based in our Charlotte office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the AP Manager.
Position Summary
As a member of the firm-wide Accounting Department, the AP (Accounts Payable) Helpdesk will provide support related to the accounts payable process. This position will respond to internal client inquiries, process invoices, reconcile vendor statements, and ensure compliance with company policies.
Key Responsibilities
Responsible for performing all the related tasks associated with the AP Helpdesk process that may include but are not limited to: resolving incoming inquiries by phone, email, and Quest; requesting copies of vendor invoices or statements; and correcting invoice posting errors in a timely accurate process
Monitors, maintains and delivers exceptional client service with high quality standards to meet or exceed client expectations
Reviews and identifies possible exceptions on specific processes
Analyzes and follows up on outstanding issues to avoid overdue requests, communicates issues accurately that may affect payment processing. Investigates and initiates queries with the vendors promptly as needed
Communicates and escalates issues to leadership as appropriate
Works extensively on reducing query volumes; provides innovative solution of query management
Continuously works on enhancing the quality of responses through helpdesk management process
Develops effective working relationships with both internal departments and vendors and understands the urgency and impact on both vendors and the firm
Investigates and resolves invoice mismatches in the system or rejects/returns invoices as per agreed procedure
Provides information on status of invoices and/or payments
Responds to supplier's queries, major discrepancies, and provides vendors clarification with respect to rejected payments
Qualifications
Skills & Competencies
Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
Proactive in seeking innovative ways in which to help others, including problem anticipation and resolution
Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
Analytical with strong problem-solving skills, takes initiative, strong accountability and uses good judgment, excellent follow-up skills
Ability to analyze and make recommendations to improve internal processes; define, document, and develop process flow
High attention to detail, outstanding organizational skills and the ability to manage time effectively
Ability to successfully adapt to changing priorities and work demands in a fast-paced environment
Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
Education & Prior Experience
Bachelor's Degree in Accounting or equivalent experience in related field preferred
Five to seven years of progressive accounting experience with focus on accounts payable or general accounting experience
Five to seven years experience in customer service roles
Solid understanding of accounting -related principles, internal controls, and AP experience in large or mid-size legal or professional services industry preferred; understanding of Purchase to Pay process and data workflows
Technology
Highly proficient in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
Exceptional computer skills with the ability to learn new software applications quickly
Experience with special applications (CMS/Aderant Expert, Concur, Quest) preferred
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
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