Senior administrative assistant jobs in Babylon, NY

New York, NY | Full-Time | Onsite A New York-based fashion brand is seeking a warm, passionate, and highly seasoned Executive/Personal Assistant to support two C-level executives. This role is best suited for a polished EA who thrives in a creative, fast-paced environment and has experience supporting founders or senior creative leaders. The Founders are dynamic, direct, and deeply invested in the culture of the company. The ideal candidate will be engaging, proactive, and comfortable offering ideas and perspective. This position requires someone who builds trust easily, navigates nuanced personal/professional boundaries, and can serve as a true gatekeeper. Compensation Base Salary: $100,000-$120,000 Schedule Onsite, 5 days per week Hours: 9:30am-6:00pm, with flexibility as needed About the Environment The office is relaxed yet driven and there is a strong sense of loyalty and community. A strong understanding of the fashion industry and the ability to thrive in an intense, creative atmosphere is essential. Key Responsibilities Complex calendar and scheduling management Daily correspondence and communication on behalf of the Founders Extensive domestic and international travel coordination Planning and coordinating team dinners at the Founders' home Assisting with preparation for Shabbat dinners Seasonal closet organization and wardrobe-related personal support Light administrative support for the Chief Merchant (based in LA) as needed Serving as a trusted gatekeeper and liaison across teams Who You Are An experienced EA/PA with a background supporting Founders, Creatives, or C-suite leaders Fashion industry experience required Warm, intuitive, and relationship-oriented Able to handle direct communication with confidence Comfortable blending personal and executive support Highly organized, unflappable, and adaptable Possess “fashion thick skin” and understand the rhythm, intensity, and nuance of a creative business Tech-savvy (Gsuite + Slack)

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

A well-established real estate management firm is seeking a Junior Executive Assistant to support the company's President and assist with daily office operations. This is an excellent opportunity for someone looking for a steady, long-term role in a close-knit, family-oriented environment. The ideal candidate will thrive in a supportive capacity, enjoy variety in their day, and be eager to contribute to both administrative and operational functions. This position offers the stability of a consistent schedule, room to grow within a reputable organization, and the chance to be part of a small, collaborative team. Key Responsibilities Executive & Personal Support (50%) Provide direct administrative support to senior leadership, including scheduling, calendar coordination, and appointment management. Assist with correspondence, drafting and editing professional letters, and light personal tasks (e.g., reservations, scheduling appointments). Maintain organized filing systems and handle confidential information with discretion. Serve as a reliable point of contact when leadership is out in the field. Office & Operational Support (50%) Manage general office duties such as ordering supplies, handling mail, filing, and occasional front-desk coverage. Support property management operations by maintaining accurate contact information and organizing digital/paper files. Enter data into internal systems (training provided) and assist with light administrative follow-ups. Contribute to maintaining an efficient, well-organized office environment. Qualifications Minimum of 2 years of administrative or receptionist experience in a professional office environment. Excellent writing and communication skills - strong grammar, spelling, and attention to tone and detail. Tech-savvy with proficiency in Microsoft Office (Word, Excel, Outlook). Comfortable wearing multiple hats and managing shifting priorities. Reliable, professional, and comfortable working fully onsite. Bachelor's degree not required; Associate's or equivalent experience preferred. Bilingual in Spanish is highly preferred. I look forward to reviewing your application!

Lakeside Manor is an assisted living facility in Staten Island, NY. With a commitment to quality care, Lakeside Manor serves its community through comprehensive health services and a compassionate team dedicated to resident well-being. Potential candidates can look forward to joining a reputable organization known for its exceptional standards in health care. Role Description We are seeking a highly organized and dependable Administrative Assistant to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to support daily office operations. Key Responsibilities Scan, file, and maintain accurate records Complete paperwork and ensure proper documentation Make and receive phone calls with professionalism Provide general administrative support across departments Adapt to shifting priorities and assist wherever needed What We're Looking For Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Ability to multitask and manage time effectively Flexibility with tasks and scheduling Proficiency with basic office equipment and software Why Join Us? Supportive team environment Opportunities to learn and grow Flexible hours to accommodate work-life balance If you're reliable, resourceful, and ready to take on a variety of tasks, we'd love to hear from you! Salary is $21-26 an hour depending on qualifications and experience Employee contribution Medical insurance offered. PTO and sick time

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

Our client is seeking a detail-oriented and adaptable Administrative Assistant to support their team. The ideal candidate will thrive in a fast-paced environment and provide critical support in day-to-day operations. Process intakes with speed and accuracy Answer phones and provide guidance and resources to constituents Review, scan, and upload documents into NYMatters Manage shared mailbox and route messages as appropriate Review physical mail received by the bureau and route documents accordingly Listen to voicemails and return calls as needed Manage incoming and outgoing faxes Perform other duties as requested by the bureau Requirements: Knowledge of data entry and experience using various computer programs Ability to assess or analyze documents and make appropriate determinations Proficient in operating office phones and managing communications Flexible, fast learner, and adaptable to a fast-paced and fluid environment Preferred Education: Technical Degree or Certificate Program Benefits: Health Insurance Sick Time 401k Location: 28 Liberty Street New York, NY 10005 Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications) By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class

If you are proactive, meticulous with details, and looking for an opportunity to showcase your superior client service and communication skills, then we would like to meet with you! The Senior Executive Assistant will have primary responsibility for providing administrative support to 3-5 local executives to optimize efficiency, while independently managing administrative tasks and coordinating special projects. The Senior Executive Assistant will handle confidential firm information which requires a high level of discretion while simultaneously anticipating administrative needs, managing workload, and producing work of the highest quality in a timely manner. We are looking for an innovative problem-solver with a great eye for detail and an even greater sense of ownership. The ability to juggle multiple tasks, requests, and priorities while also mentoring and collaborating with team members is essential to success in the role. Having a “learning mindset”, being team-oriented, highly organized, and a dedicated professional are significant characteristics in our future contributor. At Cornerstone Research, you will be part of a thriving, 1,000-strong team that spans nine offices, comprises more than 55 nationalities, and leads the industry in its commitment to develop team members across all levels. Inc. Magazine has recognized Cornerstone Research three times as a Best Workplace for its outstanding employee engagement, collaborative culture, and professional growth opportunities. You'll Love It Here If You: Embrace learning and continuous improvement Set and strive for a high bar of excellence Believe that teamwork leads to success: ask us what it means to be #onefirmfirm! Take pride in always doing your best work, even if it's harder or takes longer Are passionate about what you do How You'll Help Our Team Succeed: Assist with monthly billing duties for executives including proofreading and editing billing narratives for client invoices and tracking accounts receivables. Assist with conflict checks, generate engagement letters, and create correspondence files. Mentor junior staff members and lead administrative staff training sessions. Manage executives' calendars, travel arrangements, and process expense reports. Assist with the coordination of promotional materials for business development. Coordinate internal or client meetings and special events. Create, organize and maintain administrative structure for each project (LAN and hard files, document storage, project set up and closure. Compose and process routing correspondence. Proofread all written materials. What You'll Need to Be Successful: 3+ years of directly related experience; professional services experience preferred. The desire to take initiative and actively contribute to the team and the firm. The ability to communicate effectively and professionally. Strong business acumen and the ability to learn the firm's financial and operational functions. The mindset to provide superior service. Intermediate to advanced Microsoft Office skills (Excel, Outlook, PowerPoint, Word) and the ability to learn new applications/tools used office or firm wide. Exemplary attention to detail and highly organized. Flexible and able to work effectively under deadlines. Paralegal experience is a plus. High School diploma or demonstrated equivalent combination of education, training, and experience. Cornerstone Research is offering a competitive market base salary for this position. The base salary range represents the low and high end of the salary range for this position in all eligible locations. This range may differ based on your geographic location and cost of living considerations. At Cornerstone Research, we believe compensation is more than just a base salary. We offer a competitive total compensation package that includes an annual performance bonus and comprehensive benefits such as flexible options for healthcare, paid time off, and retirement savings. New York: $79,800.00 - $105,700.00 Who We Are: Cornerstone Research provides economic and financial analysis and expert testimony in all phases of commercial litigation and regulatory proceedings. We work with a broad network of testifying experts, including leaders from academia and industry, who are recognized for their depth of knowledge, accomplishments, and research. Our staff consultants contribute expertise in economics, finance, accounting, and marketing, as well as business acumen, familiarity with the litigation process, and a commitment to produce outstanding results. We're looking for passionate individuals who share our firm's core values and can bring varied perspectives and experiences to our team. The firm's uniquely collegial, supportive atmosphere makes Cornerstone Research a great place to work. We invest in our people in a host of ways, from providing meaningful learning and development opportunities to organizing memorable social events. To many, our culture and our people are the most exciting, enriching aspects of a Cornerstone Research career. Equal Employment Opportunity: Cornerstone Research provides Equal Employment Opportunities to all employees and applicants for employment without regard to legally protected categories, such as age, sex, gender, gender identity, race, color, creed/religious belief, medical condition, predisposing genetic characteristics or genetic information or testing, disability, marital status, pregnancy status, military status, veteran status, arrest or conviction record (except where permitted by law), sexual orientation, ethnic background, citizen status, ancestry, national origin, or any other consideration protected by federal, state or local law.

We have an opportunity for an experience Executive Assistant to support a team of senior executives within a growing investment firm in NYC. The ideal candidate will possess exceptional communication skills, be adept at managing multiple priorities simultaneously, and demonstrate a proactive approach to problem-solving. This role requires discretion, professionalism, and the ability to maintain confidentiality in a fast-paced and dynamic environment. $120,000- 140,000 base + discretionary bonus + OT eligible (!) Full time in a luxury office space in Midtown East, Manhattan Perks include on site chef, coffee bar, state of the art gym, and personal training. Key Responsibilities: Serve as the primary point of contact for the executives, managing their calendars, emails, and phone calls with efficiency and discretion. Coordinate and schedule internal and external meetings, including arranging conference rooms, video conferences, and catering as needed. Prepare agendas, presentations, and other materials for meetings and ensure that all relevant parties are well-informed and prepared. Handle travel arrangements, including booking flights, hotels, transportation, and preparing detailed itineraries. Manage expense reporting and reimbursement processes for the executives. Maintain confidential files and sensitive information with the utmost discretion and professionalism. Qualifications: Bachelor's degree or equivalent experience preferred. Minimum of 7 years of experience as an executive assistant supporting C-level executives or equivalent. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. Ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment. Discretion and professionalism when dealing with sensitive information. Flexibility and adaptability to changing priorities and deadlines. Experience in the venture capital or financial services industry preferred, but not required.

Our client, an innovative, NYC based insurance company, is seeking an Executive Assistant to provide high-touch administrative and operational support to selected executive leadership. This role serves as a key point of contact, enabling their leadership team to operate efficiently and strategically within a dynamic, fast-growing environment. The ideal candidate is proactive, organized, and polished - capable of managing complex calendars, coordinating high-level meetings, organizing travel, and handling confidential information with discretion. They will also assist with project coordination and executive communications, contributing to the company's ongoing growth and success. This is a great opportunity for to join a fast-paced, quickly growing team! This role is in the office, 5x/week. Responsibilities: Manage the executives' schedules, including calendar coordination, prioritizing meetings, resolving conflicts, and ensuring efficient use of time. Coordinate executive travel logistics (domestic and international), prepare detailed itineraries, track expenses, and handle post-trip administration. Support meeting preparation and follow-up: draft agendas, collect and prepare materials, capture key discussion points and action items, and ensure timely distribution and tracking of deliverables. Serve as liaison between the executives and internal/external stakeholders, maintaining professional communications and prioritizing requests. Handle confidential and sensitive matters with discretion, representing the leadership team's interests and maintaining high standards of professionalism. Assist with special projects and ad-hoc tasks, including preparing presentation decks, organizing off-site meetings or events, and coordinating cross-functional initiatives. Maintain executive-level filing systems (digital and physical), track deadlines and deliverables, and ensure documentation is current and accessible. Help streamline administrative processes, identify opportunities for efficiency improvements, and implement best practices to enhance the executive office. Ad hoc projects and special assignments as requested. Requirements: Minimum of 5 years of experience supporting senior leadership (C-suite or equivalent) in a fast-paced corporate environment, preferably in financial services, insurance, or similar. Excellent calendar and time-management skills; ability to prioritize, organize, and handle multiple tasks under deadlines. Strong written and verbal communication skills; polished executive-level presence. High degree of confidentiality, discretion, judgement, and integrity in handling sensitive matters. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, etc.). Experience arranging international travel and managing complex logistics is a plus. Proactive, self-starter mindset with a service-orientation; comfortable working onsite and adapting in a growth-oriented environment. Bachelor's degree preferred (Business Administration, Communications, or related field). Salary: $95-$110K (DOE) + discretionary bonus opportunity + great benefits + excellent PTO + Perks Hours: 8:30am-5:30pm + Flexibility

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Senior Associate, Senior Executive Assistant to join our BNY Investments team. This role is located in New York City In this role, you'll make an impact in the following ways: Discretion and Confidentiality Strong Business and Financial Acumen Proactive Organization and Prioritization Exceptional Communication Skills Tech and Systems Fluency Relationship and Stakeholder Management Attention to Detail and Accuracy Anticipatory Thinking and Problem Solving Professionalism and Executive Presence Resilience and Composure To be successful in this role, we're seeking the following: High school/secondary school or the equivalent combination of education and experience is required; bachelor's degree preferred. Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of product, basic business writing, or similar) preferred; AA degree or relevant business certifications preferred. 7+ years of total work experience preferred. Bachelor's degree in lieu of some experience may be considered. At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be between $58,000 and $135,000 per year at the commencement of employment. However, base salary if hired will be determined on an individualized basis, including as to experience and market location, and is only part of the BNY total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, short and long-term incentive packages, and Company-sponsored benefit programs. This position is at-will and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation) at any time, including for reasons related to individual performance, change in geographic location, Company or individual department/team performance, and market factors. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Become an integral part of the Commercial & Investment Banking Strategy team where you will have the opportunity to work in a fast-paced organization and each day will be unique! Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant within the Commercial & Investment Banking Strategy team, you will be responsible for supporting the Global Head. This role requires the ability to navigate the firm with ease, demonstrate strong organizational and time management skills, and exhibit polished interpersonal and communication skills. You will be expected to maintain a high level of professionalism and discretion, delivering flawless work output. Your daily tasks will involve interacting with various executive-level internal clients across multiple lines of business. The role demands the exercise of extreme discretion and good judgment in a variety of situations, with the adaptation of procedures, processes, and techniques to complete assignments in line with the department's activities and goals. You will also be involved in various projects and initiatives, contributing to the enhancement of the department's operational efficiency and strategic impact. Job responsibilities: Act as a strategic gatekeeper for the office of the Global Head of CIB Strategy, exercising sound judgment and maintaining a professional tone when managing requests and inquiries. Maintain a fluid and complex calendar, including scheduling meetings and conference calls with senior-level internal and external stakeholders, coordinating room reservations, audio-visual set-up, and catering arrangements as necessary, and preparing documents for meetings. Screen incoming calls and determine the level of priority, while using caution in dispensing information. Arrange and coordinate elaborate domestic and international travel, ensuring seamless logistics and itinerary management. Process invoices and expenses, ensuring compliance with company policies and timely processing within provided guidelines. Produce high-quality emails and messages to individuals at all levels of the organization, ensuring clarity and professionalism. Maintain department documents, including organizational charts and Executive Bios, ensuring accuracy and accessibility. Handle regular activities proactively and provide advance notice of any issues or delays. Collaborate effectively with the administrative assistants team, providing mutual support and working together on joint initiatives. Required qualifications, capabilities, and skills Proven track record of supporting high-level executives and managing complex calendars, communications, and travel arrangements. Demonstrated ability to use extreme discretion, confidentiality, and good judgment in handling C-Level matters. Advanced organizational skills with the ability to manage multiple tasks simultaneously, prioritize effectively, and handle high-pressure situations with a calm demeanor. Commitment to excellence, consistently performing duties at the highest level possible. Excellent communication skills, capable of interacting confidently and professionally with individuals at all levels. Strong attention to detail and accuracy. Ability to partner with the assistants team to ensure continuity of coverage for their respective teams. Motivated by a collaborative environment and willing to go the extra mile to achieve team success. Ability to adjust work hours based on business needs. Strong proficiency in Microsoft Office, with the ability to quickly learn new software and tools. Note: This role requires five days in the office (Monday-Friday) and does not support hybrid options.

JobID: 210685191 JobSchedule: Full time JobShift: Base Pay/Salary: New York,NY $41.11-$57.69 Join our dynamic Commercial & Investment Banking Global Payments team and showcase your exceptional strategic thinking skills. As a key player, you'll leverage your proven track record to build strong partnerships and enhance efficiency for executive leaders. If you're passionate about thriving in a fast-paced environment and seeking a rewarding challenge, this role is perfect for you. As a Senior Executive Assistant within Commercial & Investment Banking, you will support the activities of an executive leader, their teams, and members of the Commercial & Investment Banking Management Team. You will manage a demanding and dynamic calendar and international travel, ensuring efficient use of executives' time. You will interact with all levels of firmwide leadership and work closely with peers to ensure onsite support and backup coverage. Partnering with your executive and key stakeholders, you will track and organize deliverables, manage highly visible projects, plan complex client and market visits, organize small events and town halls, and prepare communications and presentations. Job responsibilities: * Act as a gatekeeper of all contact with the public, clients and staff coming through the executive's office * Manage extensive and complex calendars. * Facilitate interactions with executive-level clients and internal constituents across all lines of business, ensuring effective communication and collaboration. * Plan and lead complex market visits, internal and external event, large scale town halls, etc. * Create and modify PPT presentations and manage simple data needs in excel * Leverage AI technology tools such as LLM to drive meeting and communication efficiency. * Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, follow up on takeaways, coordination of guest speakers, and logistics. * Provide site support for local office requirements and partner with colleagues for backup and floor support. * Arrange and maintain extensive travel plans and itineraries for both international and domestic travel. * Drive team culture and collaboration activities. * Manage document storage and other deliverables as assigned Required qualifications, capabilities and skills: * Strong personal leadership, sound judgement, and ability to work independently and effectively in a demanding, changing environment. * At least five years of proven experience supporting executive leadership with large organizations. * Exceptional interpersonal and communication skills to interact with various executive level clients and internal constituents across all lines of businesses. * Exceptional travel planning skills and knowledge * Detailed and strong organizational and project management skills * Executive presence and ability to represent the firm professionally, internally and externally. * Demonstrated ability to plan and execute complex and large scale events. * Fluency in all Microsoft office products Preferred qualifications, Capabilities, and skills * Strong JPMorgan Chase institutional knowledge and proven ability to navigate the firm fluidly. * Experience leveraging technology to promote efficiency. * Background in a client facing sales and financial services environment.

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. The American Express Corporate Affairs & Communications (CA&C) team is a strategic function that works to enhance and protect the continued strength of the American Express brand through public relations, social media and content, colleague communications and corporate social responsibility (CSR) initiatives. **How will you make an impact in this role?** The Executive Assistant will be a key member of the team, primarily supporting an Executive Vice President and two full-time vice presidents in CA&C, and aiding their teams as needed. We work on tight deadlines, with multiple partners and communications agencies, and our work is visible both to external audiences and to the broader enterprise. We are looking for someone who is detail oriented with a positive, can-do attitude. You are seasoned and experienced in handling a wide range of administrative-related tasks and can work independently through building positive relationships and being resourceful. **Responsibilities include:** + Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones + Calendar management, including scheduling meetings with EC members and other senior leaders, colleagues, and external parties. + Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&E policy and budget + Assisting with timekeeping and payroll duties + Fluency in American Express ARIBA and Concur + Handling organization charts and team rosters + Booking and coordinating travel arrangements including air and hotel bookings for both domestic and international business trips. + Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate + Processing of requisitions and other invoices, ordering supplies and handling ticket requests + Coordinating logistics for internal meetings and events, including scheduling of conference rooms, catering and technology support as required + Support special ad-hoc projects and initiatives as assigned **Minimum Qualifications:** + 5 years experience in providing administrative support is required + Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and priorities + Excellent written and verbal communication skills + Ability to work effectively on a team, sometimes under pressure with accuracy, attention to detail, professionalism, and timely, direct follow-up + Strong sense of integrity and ability to handle sensitive issues and maintain confidentiality + Ability to proactively identify and resolve issues + Ability to work with all levels of management, associates and external business contacts + Strong computer skills, including Microsoft Outlook, WebEx, MS Office Suite (Word, Excel, PowerPoint) **Preferred Qualifications:** + Thorough knowledge of American Express Company internal systems (e.g., Concur, Ariba, etc.) **Qualifications** Salary Range: $37.50 to $59.98 hourly bonus benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: + Competitive base salaries + Bonus incentives + 6% Company Match on retirement savings plan + Free financial coaching and financial well-being support + Comprehensive medical, dental, vision, life insurance, and disability benefits + Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need + 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy + Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) + Free and confidential counseling support through our Healthy Minds program + Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site . American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions. **Job:** Communications **Primary Location:** US-New York-New York **Schedule** Full-time **Req ID:** 25023408

Job DescriptionDescriptionOverview The Administrative Assistant will provide administrative support to the Vice President of Branch Programs and Services. The incumbent will be responsible for calendar management, including scheduling meetings in collaboration with other Administrative Assistants and Coordinators across the library. Also, the incumbent will work very closely with the Vice President as well as the Directors and Associate Directors on special projects and other ad hoc projects. Some expectations for this role are that within 1 month, this person will: Meet and greet to build relationships with members of the Branch Programs and Services Department as well as other Administrative Assistants and Coordinators across the Library Begin training to use G-suite office: Gmail, Google Docs, Calendar, Spreadsheet, Forms, Presentation, and Workday. Attend monthly meetings to get acclimated with the directors and staff members of the department. 3 months, this person will: Built and worked in partnership with other administrative assistants and coordinators across the library Trained in and familiar with using database or project management software used at the library Meet with the staff members at the President's Office and other departments across the library. 6 months and beyond, this person will: Have completed training in the following areas: utilizing the calendar management in the office suites as well as composing documents Trained in managing purchasing and reimbursement transactions, generating expense reports, and other financial transactions Acclimated and familiar with the Lair and understand the nature of the department including the mission and purpose. Understanding the Administrative Assistant role, including the duties and responsibilities. Responsibilities Reporting to the Vice President of Branch Programs and Services, the Administrative Assistant will serve as the first point of contact for the VP's office and the entire office suite. Also, the Administrative Assistant will perform a wide range of administrative duties, including maintaining busy calendars, scheduling meetings, financial transactions, phone coverage, ensuring VP arrive to meetings on time, anticipating necessary background material, directions, and other items required for each activity on the schedule, make travel arrangements, and other perform related tasks: Here are the duties and responsibilities, not limited to Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation, and spelling Draft and distribute general e-mails to mass groups regarding departmental updates, guidelines and other pertinent information Coordinate the collection, compilation and distribution of various reports, forms and other documents Develop and maintain a robust user-friendly paperless filing system Serve as the recording secretary at various meetings Execute special ad hoc projects as needed Communicate and correspond clearly and efficiently with internal and external colleagues Assist in monitoring department budgets and expenses Manage purchasing, reimbursement, expense reports and other financial transactions for the VP's office Provide logistical and other support for department events Required Education, Experience & SkillsRequired Education & Certifications Bachelors degree and successfully demonstrated administrative experience; or an equivalent combination of education and experience Required Experience Minimum of 2 years experience working as an administrative assistant or related position (preferably in a public library, cultural organization, or non profit organization) Minimum of 2 years of experience of supporting an Vice President or Executive Director of an organization Required Skills Impeccable written and oral communication skills Excellent research writing, editing and proofreading skills Strong time management skills with the ability to handle multiple concurrent projects and assignments with a high degree of accuracy and attention to detail to meet deadlines in a high pressure environment with minimal supervision Must be flexible, proactive, resourceful and efficient with a high degree of professionalism and discretion Handle sensitive information with care and judgment Knowledge of educational programs, community relations and youth development Managerial/Supervisory Responsibilities N/A More...Core Values All team members are expected and encouraged to embody the NYPL Core Values: Be Helpful to patrons and colleagues Be Resourceful in solving problems Be Curious in all aspects of your work Be Welcoming and Inclusive Work Environment Office setting Public library setting Outdoors Physical Duties Limited physical effort is required Office setting Pre-Placement Physical Required? No Union/Non Union Non-Union FLSA Status Non-Exempt Schedule Schedule 9 am to 5 pm, Monday through Friday, some evenings and weekends as required

Qualifications Proficiency in Microsoft Word and Excel required. Must be customer service oriented with excellent communication skills. Ability to learn the department's computer systems for scheduling work orders and purchase orders. Ability to work in a fast-paced, deadline driven environment.

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. The American Express Corporate Affairs & Communications (CA&C) team is a strategic function that works to enhance and protect the continued strength of the American Express brand through public relations, social media and content, colleague communications and corporate social responsibility (CSR) initiatives. How will you make an impact in this role? The Executive Assistant will be a key member of the team, primarily supporting an Executive Vice President and two full-time vice presidents in CA&C, and aiding their teams as needed. We work on tight deadlines, with multiple partners and communications agencies, and our work is visible both to external audiences and to the broader enterprise. We are looking for someone who is detail oriented with a positive, can-do attitude. You are seasoned and experienced in handling a wide range of administrative-related tasks and can work independently through building positive relationships and being resourceful. Responsibilities include: * Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones * Calendar management, including scheduling meetings with EC members and other senior leaders, colleagues, and external parties. * Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&E policy and budget * Assisting with timekeeping and payroll duties * Fluency in American Express ARIBA and Concur * Handling organization charts and team rosters * Booking and coordinating travel arrangements including air and hotel bookings for both domestic and international business trips. * Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate * Processing of requisitions and other invoices, ordering supplies and handling ticket requests * Coordinating logistics for internal meetings and events, including scheduling of conference rooms, catering and technology support as required * Support special ad-hoc projects and initiatives as assigned Minimum Qualifications: * 5+ years experience in providing administrative support is required * Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and priorities * Excellent written and verbal communication skills * Ability to work effectively on a team, sometimes under pressure with accuracy, attention to detail, professionalism, and timely, direct follow-up * Strong sense of integrity and ability to handle sensitive issues and maintain confidentiality * Ability to proactively identify and resolve issues * Ability to work with all levels of management, associates and external business contacts * Strong computer skills, including Microsoft Outlook, WebEx, MS Office Suite (Word, Excel, PowerPoint) Preferred Qualifications: * Thorough knowledge of American Express Company internal systems (e.g., Concur, Ariba, etc.) Salary Range: $37.50 to $59.98 hourly + bonus + benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: * Competitive base salaries * Bonus incentives * 6% Company Match on retirement savings plan * Free financial coaching and financial well-being support * Comprehensive medical, dental, vision, life insurance, and disability benefits * Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need * 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy * Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) * Free and confidential counseling support through our Healthy Minds program * Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site. American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the "Know Your Rights" poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.