Senior administrative assistant jobs in Babylon, NY

A well-established real estate management firm is seeking a Junior Executive Assistant to support the company's President and assist with daily office operations. This is an excellent opportunity for someone looking for a steady, long-term role in a close-knit, family-oriented environment. The ideal candidate will thrive in a supportive capacity, enjoy variety in their day, and be eager to contribute to both administrative and operational functions. This position offers the stability of a consistent schedule, room to grow within a reputable organization, and the chance to be part of a small, collaborative team. Key Responsibilities Executive & Personal Support (50%) Provide direct administrative support to senior leadership, including scheduling, calendar coordination, and appointment management. Assist with correspondence, drafting and editing professional letters, and light personal tasks (e.g., reservations, scheduling appointments). Maintain organized filing systems and handle confidential information with discretion. Serve as a reliable point of contact when leadership is out in the field. Office & Operational Support (50%) Manage general office duties such as ordering supplies, handling mail, filing, and occasional front-desk coverage. Support property management operations by maintaining accurate contact information and organizing digital/paper files. Enter data into internal systems (training provided) and assist with light administrative follow-ups. Contribute to maintaining an efficient, well-organized office environment. Qualifications Minimum of 2 years of administrative or receptionist experience in a professional office environment. Excellent writing and communication skills - strong grammar, spelling, and attention to tone and detail. Tech-savvy with proficiency in Microsoft Office (Word, Excel, Outlook). Comfortable wearing multiple hats and managing shifting priorities. Reliable, professional, and comfortable working fully onsite. Bachelor's degree not required; Associate's or equivalent experience preferred. Bilingual in Spanish is highly preferred. I look forward to reviewing your application!

Who We Are: Capelli Sport is a global multi-sports brand based in New York City, specializing in team sports. With a strong club community reaching all corners of the world, we empower and unite people from amateur, to youth and pro clubs. Our goal is to build equal and diverse playing fields where everyone can be themselves, live up to their full potential, and enjoy safe experiences. Our passion for creating products from lifestyle apparel to footwear and performance match kits enables athletes and teams to maximize their success on the field and beyond. Capelli Sport supports all athletes through a unique global sports ecosystem with a focus on service excellence. With years of knowhow on our side, we always deliver an exceptional customer experience. By players, for players, Capelli Sport is deeply rooted in sports culture. What We Are Looking For: We are looking for an experienced and flexible Executive Assistant to work directly with and support our Chief of Staff in our New York office. The overall aim of this role is to support our Chief of Staff with administrative tasks including scheduling, expense tracking, etc. The ideal candidate will be serious about having a career, not just a job. Responsibilities Provide professional secretarial and general administrative support to the Chief of Staff and assist daily work including but not limited to: calendar management, key records and filing system, expense claims, office maintenance; documentations, training, procedures Make phone calls and arrange appointment for executives at the company Day-to-day schedule management, arrange meetings, prepare meeting materials in advance make meeting minutes if needed Translates documents/contracts and interpret for meetings if required from time to time; Help on daily management as needed/coordinating with employees in different regions/ looking for candidates / office maintenance/other personal support if needed Build and update executives at the company contact database to capture relevant information on important contacts for executives at the company Other temporary assignment from the Chief of Staff Requirements Minimum 5 years relevant working experience. Principle driven and act discreetly in managing confidential and sensitive information and uphold high ethical standard Good communication skills and stakeholder engagement manner with internal and external customers and employees at all levels Highly organized and meticulous, with an eye for details Systematically database management skills Enthusiastic with a drive to work in a flexible, fast-paced work environment Knowledgeable in Microsoft Word and Excel. SAP will be a plus but not necessary If you are interested in this position, please email your resume to ****************************** to be considered. Capelli Sport is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor. Job Type: Full-time Pay: $75,000.00 - $90,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Schedule: 8 hour shift Work Location: In person

Lakeside Manor is an assisted living facility in Staten Island, NY. With a commitment to quality care, Lakeside Manor serves its community through comprehensive health services and a compassionate team dedicated to resident well-being. Potential candidates can look forward to joining a reputable organization known for its exceptional standards in health care. Role Description We are seeking a highly organized and dependable Administrative Assistant to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to support daily office operations. Key Responsibilities Scan, file, and maintain accurate records Complete paperwork and ensure proper documentation Make and receive phone calls with professionalism Provide general administrative support across departments Adapt to shifting priorities and assist wherever needed What We're Looking For Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Ability to multitask and manage time effectively Flexibility with tasks and scheduling Proficiency with basic office equipment and software Why Join Us? Supportive team environment Opportunities to learn and grow Flexible hours to accommodate work-life balance If you're reliable, resourceful, and ready to take on a variety of tasks, we'd love to hear from you! Salary is $21-26 an hour depending on qualifications and experience Employee contribution Medical insurance offered. PTO and sick time

New York, NY | Full-Time | Onsite A New York-based fashion brand is seeking a warm, passionate, and highly seasoned Executive/Personal Assistant to support two C-level executives. This role is best suited for a polished EA who thrives in a creative, fast-paced environment and has experience supporting founders or senior creative leaders. The Founders are dynamic, direct, and deeply invested in the culture of the company. The ideal candidate will be engaging, proactive, and comfortable offering ideas and perspective. This position requires someone who builds trust easily, navigates nuanced personal/professional boundaries, and can serve as a true gatekeeper. Compensation Base Salary: $100,000-$120,000 Schedule Onsite, 5 days per week Hours: 9:30am-6:00pm, with flexibility as needed About the Environment The office is relaxed yet driven and there is a strong sense of loyalty and community. A strong understanding of the fashion industry and the ability to thrive in an intense, creative atmosphere is essential. Key Responsibilities Complex calendar and scheduling management Daily correspondence and communication on behalf of the Founders Extensive domestic and international travel coordination Planning and coordinating team dinners at the Founders' home Assisting with preparation for Shabbat dinners Seasonal closet organization and wardrobe-related personal support Light administrative support for the Chief Merchant (based in LA) as needed Serving as a trusted gatekeeper and liaison across teams Who You Are An experienced EA/PA with a background supporting Founders, Creatives, or C-suite leaders Fashion industry experience required Warm, intuitive, and relationship-oriented Able to handle direct communication with confidence Comfortable blending personal and executive support Highly organized, unflappable, and adaptable Possess “fashion thick skin” and understand the rhythm, intensity, and nuance of a creative business Tech-savvy (Gsuite + Slack)

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

Our client is seeking a detail-oriented and adaptable Administrative Assistant to support their team. The ideal candidate will thrive in a fast-paced environment and provide critical support in day-to-day operations. Process intakes with speed and accuracy Answer phones and provide guidance and resources to constituents Review, scan, and upload documents into NYMatters Manage shared mailbox and route messages as appropriate Review physical mail received by the bureau and route documents accordingly Listen to voicemails and return calls as needed Manage incoming and outgoing faxes Perform other duties as requested by the bureau Requirements: Knowledge of data entry and experience using various computer programs Ability to assess or analyze documents and make appropriate determinations Proficient in operating office phones and managing communications Flexible, fast learner, and adaptable to a fast-paced and fluid environment Preferred Education: Technical Degree or Certificate Program Benefits: Health Insurance Sick Time 401k Location: 28 Liberty Street New York, NY 10005 Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications) By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class

If you are proactive, meticulous with details, and looking for an opportunity to showcase your superior client service and communication skills, then we would like to meet with you! The Senior Executive Assistant will have primary responsibility for providing administrative support to 3-5 local executives to optimize efficiency, while independently managing administrative tasks and coordinating special projects. The Senior Executive Assistant will handle confidential firm information which requires a high level of discretion while simultaneously anticipating administrative needs, managing workload, and producing work of the highest quality in a timely manner. We are looking for an innovative problem-solver with a great eye for detail and an even greater sense of ownership. The ability to juggle multiple tasks, requests, and priorities while also mentoring and collaborating with team members is essential to success in the role. Having a “learning mindset”, being team-oriented, highly organized, and a dedicated professional are significant characteristics in our future contributor. At Cornerstone Research, you will be part of a thriving, 1,000-strong team that spans nine offices, comprises more than 55 nationalities, and leads the industry in its commitment to develop team members across all levels. Inc. Magazine has recognized Cornerstone Research three times as a Best Workplace for its outstanding employee engagement, collaborative culture, and professional growth opportunities. You'll Love It Here If You: Embrace learning and continuous improvement Set and strive for a high bar of excellence Believe that teamwork leads to success: ask us what it means to be #onefirmfirm! Take pride in always doing your best work, even if it's harder or takes longer Are passionate about what you do How You'll Help Our Team Succeed: Assist with monthly billing duties for executives including proofreading and editing billing narratives for client invoices and tracking accounts receivables. Assist with conflict checks, generate engagement letters, and create correspondence files. Mentor junior staff members and lead administrative staff training sessions. Manage executives' calendars, travel arrangements, and process expense reports. Assist with the coordination of promotional materials for business development. Coordinate internal or client meetings and special events. Create, organize and maintain administrative structure for each project (LAN and hard files, document storage, project set up and closure. Compose and process routing correspondence. Proofread all written materials. What You'll Need to Be Successful: 3+ years of directly related experience; professional services experience preferred. The desire to take initiative and actively contribute to the team and the firm. The ability to communicate effectively and professionally. Strong business acumen and the ability to learn the firm's financial and operational functions. The mindset to provide superior service. Intermediate to advanced Microsoft Office skills (Excel, Outlook, PowerPoint, Word) and the ability to learn new applications/tools used office or firm wide. Exemplary attention to detail and highly organized. Flexible and able to work effectively under deadlines. Paralegal experience is a plus. High School diploma or demonstrated equivalent combination of education, training, and experience. Cornerstone Research is offering a competitive market base salary for this position. The base salary range represents the low and high end of the salary range for this position in all eligible locations. This range may differ based on your geographic location and cost of living considerations. At Cornerstone Research, we believe compensation is more than just a base salary. We offer a competitive total compensation package that includes an annual performance bonus and comprehensive benefits such as flexible options for healthcare, paid time off, and retirement savings. New York: $79,800.00 - $105,700.00 Who We Are: Cornerstone Research provides economic and financial analysis and expert testimony in all phases of commercial litigation and regulatory proceedings. We work with a broad network of testifying experts, including leaders from academia and industry, who are recognized for their depth of knowledge, accomplishments, and research. Our staff consultants contribute expertise in economics, finance, accounting, and marketing, as well as business acumen, familiarity with the litigation process, and a commitment to produce outstanding results. We're looking for passionate individuals who share our firm's core values and can bring varied perspectives and experiences to our team. The firm's uniquely collegial, supportive atmosphere makes Cornerstone Research a great place to work. We invest in our people in a host of ways, from providing meaningful learning and development opportunities to organizing memorable social events. To many, our culture and our people are the most exciting, enriching aspects of a Cornerstone Research career. Equal Employment Opportunity: Cornerstone Research provides Equal Employment Opportunities to all employees and applicants for employment without regard to legally protected categories, such as age, sex, gender, gender identity, race, color, creed/religious belief, medical condition, predisposing genetic characteristics or genetic information or testing, disability, marital status, pregnancy status, military status, veteran status, arrest or conviction record (except where permitted by law), sexual orientation, ethnic background, citizen status, ancestry, national origin, or any other consideration protected by federal, state or local law.

The Purpose of Zearn Zearn is the nonprofit educational organization whose mission is to inspire all kids to love learning math. Everything we do is driven by our belief that every kid is a math kid. Our top-rated learning platform is designed to catch kids up and move them forward in grade-level math. And it works. Large-scale efficacy research shows students who use Zearn make significant gains in math proficiency, including the students who start multiple grade levels behind. The vital importance of learning math today is hard to understate, and yet today, it is common to think that only some are born to achieve in math. Math learning is often disparaged and feared (e.g. I'd rather go to the dentist than do algebra) or viewed as a special interest or luxury (e.g. if kids don't have a passion for math that is okay, maybe they have a passion for pottery). We don't look at learning to read the same way. Zearn exists to help create a world where all children love learning math. As a nonprofit, all of our work is driven by what is best for kids. At the same time, we operate as an intense and fast-moving technology company, inclusively solving hard problems that will impact current and future generations. The problems we solve require expertise in pedagogy, software development, persuasion, psychology, design, writing, video production, problem solving, and countless other disciplines. As an organization that is always stretching to get to the next level of impact, every single person owns mission critical work. If you're ready to join our Team of problem solvers, and own work that will drive us to achieve impact at scale, we are looking for you. Learn more about us at ************************* The purpose of the Senior Executive Assistant role at Zearn is to ensure our Executive team is able to knock down the dominoes needed to create the numeracy movement. The Executive Assistant team plays a crucial part in ensuring our Executive Leadership Team is successful. This is achieved by: Acting as a central hub for scheduling and calendaring, safeguarding executive time through complex scheduling, efficiency and frequent prioritization. Senior Executive Assistants ensure Zearn's ELT is where they need to be, when they need to be. Expertly managing an executive's calendar to ensure their maximum productivity Scheduling team-wide meetings to be led by ELT member Scheduling external meetings (customer-facing or training meetings) Empowering executives through expert level support and information management, ensuring seamless operations and enabling executives to focus on driving organizational success. Attending meetings and taking notes of discussions; preparing the initial draft of minutes and communicating summaries/action items Managing tasks including: contact management, expenses, notarizations, travel management, event support, filing and shipping. Discreetly handling confidential information. Maintaining a strong organizational system to ensure the ability to quickly access requested information Distributing internal/external communications and updating internal databases Facilitating high-quality relationship management with various stakeholders, both internal and external. Creating database that contains knowledge on all critical stakeholders, internal and external Timely response to stakeholders Triage response times based on stakeholder Supporting the maintenance of strong relationships with critical stakeholders Creating structure and process for executive workflows with the goal of both maximizing their efficiency, and being best prepared to create informed solutions to in the moment problems. Proactively identifying solutions to problems, anticipating needs, and responding with urgency Identifying opportunities to streamline to increase executive productivity Managing and coaching other Executive Assistants, elevating their level of support to ensure it is world class and in alignment with the team's standard operating procedures Building EA SOP's and craft standard operating principles for EA's. Ensuring all members of the EA team are following the standard operating procedures Identifying potential improvements within EA SOP's Providing ongoing coaching and apprenticeship to EA's Examples of problems someone in this role can be expected to solve: How do we share EA calendaring norms and best practices across the Team? How can we gain context and knowledge to learn to identify the right shifts without needing to burden the Executive with questions? How do we develop best in class EA standard operating procedures? How do we build strong systems to support executives and accelerate their work? What systems can be built and rolled out to manage stakeholder relationships? What tasks that are currently done manually, can be automated in any way? What templates can be built that allow future tasks to be less of a lift? How do I build a playbook that tracks common problems and solutions for current and future EA's to use? SKILLS: Below are the skills we believe would be impactful for this role. A strong candidate will demonstrate strengths in leading people, communication, collaborative problem solving, strategic thinking, and project management. But more importantly, we are looking for candidates who are excited to develop and improve these skills through continuous coaching and on-the-job apprenticeship. Organizing People & Teams Managing time and commitments Deadline-oriented execution Organizing your team's knowledge and ideas Continuously improving your team's workflow and processes Proactively learning and using team processes Communication Critical reading Active and attentive listening Sharing your perspective productively De-escalating emotional situations Problem Solving & Strategy Troubleshooting and solving everyday work problems Building internal networks to solve problems Participating in team problem solving Quality & Risk Pressure testing written work Leadership Keeping a team well organized Leading fast and inclusive problem solving interactions Leading productive team routines Coaching and apprenticing individual contributors POTENTIAL MARKERS OF THESE SKILLS 10+ years supporting and/or serving as an Executive Assistant to C-Suite team member(s) THIS IS A MANAGEMENT POSITION Title: Senior Executive Assistant Reports to: Chief Marketing Officer Direct Report(s): Executive Assistant Supports: Chief Marketing Officer and Chief Partnerships Officer How We Work We aim to create a numeracy movement. This is no easy feat, and no one of us can solve this on our own. Given that, Zearn is a transparent, collaborative, and open-to-feedback culture. The Executive Administrative team has to work in close collaboration and partnership with teams across Zearn. We do this not only to drive productivity for our executives, but to support them in brainstorming ways to improve structure and processes that impact all teams across the organization. As a result, our work is often collaborative in nature: We support each other by creating a sense of community among the administrative team who meet monthly to share context and collectively solve problems to drive Zearn's velocity. We seek ways to improve broken systems and work with ELT to contribute thinking in both asynchronous and synchronous discussions. We maintain a scheduling board in Factor where cross functional meeting requests are shared often. We have shared guidelines in place to help support you when needed. Location This role is remote and can be performed in any of the following states/locations: CA, CT, FL, IL, LA, MA, MD, NC, NJ, NY, OH, OR, PA, TN, TX, VA, WA, WI and Washington D.C. Compensation and Benefits The compensation range for this role is $85,000 - $95,000 per year. We offer a competitive benefits package, including comprehensive medical, dental, and vision plans, short- and long-term disability, life insurance, 401K matching, parental leave, a generous Holiday policy, and a flexible PTO policy. We also offer a collegial and passionate culture and the potential to positively impact the lives of millions of children. TO APPLY: *************************************** Zearn is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.

Reporting directly to the CEO & President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on administrative matters pertaining to the Office of the CEO. The Executive Assistant organizes and coordinates executive outreach, external relations outreach, internal engagement efforts on behalf of the CEO, and special projects. The Executive Assistant must be engaging, responsive, detail-oriented, and enjoy working with a tight team to execute key priorities of the Office of the CEO. The ideal candidate will have exceptional written and verbal communication, administrative, and organizational skills, work at a fast pace balancing multiple priorities, and exercise sound judgment in a variety of situations. The candidate will be able to work independently on special projects, respond to time-sensitive requests, and handle a wide range of activities and confidential matters with discretion. The Executive Assistant will also interact with Year Up United students in a variety of ways as appropriate (i.e. a coach, facilitator, and advocate, participating in building a positive educational environment). KEY RESPONSIBILITIES:Executive Support Completes a broad variety of administrative tasks for the CEO & President including managing an active calendar; completing monthly expense reports; arranging complex and detailed travel plans; compiling documents for travel-related meetings and events. Engages one-on-one with CEO & President daily to ensure they are well informed of and prepared for upcoming commitments, updates CEO & President on ongoing basis of any schedule changes; availability to be reached in and outside of regular working hours is necessary. Anticipates CEO & President's needs and proactively addresses them, including preparing outreach, meeting materials, briefing documents, and agenda items in advance. Communicates directly, and on behalf of CEO & President, with Board members, investors, corporate partners, staff and others; follows up on contacts made by the CEO & Presidents and supports relationship cultivation. Collaborate with internal teams to ensure smooth and timely preparation and follow up for external engagements. Works in tight coordination with the Chief of Staff to prioritize internal and external engagements. Other duties, including special projects assigned. Senior Management Support Assists in coordination of logistics and agenda for Executive Team off-sites and all-staff meetings; supports facilitation needs. Serves as liaison to the Office of the CEO for other Executive Assistants and supports cross-functional coordination. Oversees inputs to organization-wide calendar for key initiatives to support workflow management. Board of Directors Support Supports logistics and event planning for quarterly Board of Directors and Committee meetings. Communicate regularly with Board members in partnership with CEO & President. Compiles and distributes relevant materials. Facilitates Board approvals, Committee or Board action items, and follow up. Supports onboarding of new Board members and facilitates meaningful engagement opportunities for current Board members. This role is hybrid and will require in person engagement in our New York City office. Salary Range: $105,000-$125,000 QUALIFICATIONS: Five to seven years of supporting C-Level Executives required. Exceptional organizational skills and ability to manage multiple priorities with attention to detail. Flexible, collaborative team player with exceptional customer service skills and the ability to handle complex, confidential matters discreetly and professionally A strong work ethic and positive attitude, with an independent disposition and a willingness to do what it takes to get the job done. Excellent interpersonal, written, and verbal communication skills High level of proficiency in Microsoft Word, Salesforce, PowerPoint and Outlook required; experience with Excel and Concur preferred. A passion for working with young adults, an unshakable belief in their potential, and a strong commitment to the mission of Year Up United. An understanding of the Opportunity Divide and its drivers. Commitment to diversity, equity, inclusion, and belonging without othering. #LI-HybridCOMPENSATION & BENEFITS: Year Up United has established salary ranges for each of our sites, which allows us to pay employees competitively, equitably and consistently in different geographic markets. For roles in which the location is listed as flexible, the range displayed reflects the minimum and maximum target for new hire salaries for the position across all US locations. Salary offers take into account a candidate's skills, experience, and location. Your recruiter can share more about the specific salary range for your location during the hiring process. Benefits: Comprehensive healthcare options and dental coverage; 401(k) match for eligible participants. Vacation: Earn three weeks paid vacation in first year of employment; four weeks after initial year. Professional Development: Funds available to support staff in achieving career objectives ($2,500 per year) ** This is an exempt role (paid on a salaried basis). ** ORGANIZATION DESCRIPTION: Year Up United is a national 501(c)3 workforce development organization committed to ensuring equitable access to economic opportunity, education, and justice for all young adults-no matter their background, income, or zip code. Employers face a growing need for talent while millions of talented young adults lack access to meaningful careers. These inequities only further perpetuate the opportunity gap that exists in our country-a gap that Year Up United is determined and positioned to close through three interconnected strategies: providing targeted skills training and connections to livable-wage employment for students and alumni; empowering others to serve and support young adults, and changing systems that perpetuate the opportunity gap. Year Up United's intensive training program utilizes a high expectations, high support model where students learn in-demand technical and professional skills and apply them during a corporate internship. Year Up United has directly served more than 40,000 young adults since its founding in 2000. Year Up United's nationwide presence includes Arizona, Austin, Bay Area, Charlotte, Chicago, Dallas/Fort Worth, Greater Atlanta, Greater Boston, Greater Philadelphia, Jacksonville, Los Angeles, the National Capital Region, New York City/Jersey City, Pittsburgh, Puget Sound, Rhode Island, South Florida, Tampa Bay, and Wilmington. Voted one of the Best Nonprofits to Work For in the country by The NonProfit Times, Year Up United is a rewarding and impactful place to work. Our staff is passionate, supportive, mission-driven, and committed to positive change and continuous learning. We set high standards for both ourselves and our students and live by a set of core values that reflect an unshakable belief in the talent and potential of our young people. The work we do is life-changing, and we know that our team is the greatest asset in achieving our mission. COMMITMENT TO DIVERSITY: Year Up United embraces diversity and equal opportunity in a serious way. All aspects of employment, including the decision to hire, promote, discharge, or discipline, are based on meritocracy. We do not permit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws. Learn more about our commitment to diversity: *************************************************************** Year Up United is also committed to working with and providing reasonable accommodations to individuals with disabilities. Your recruiter can provide details regarding the expected work environment and any physical requirements. Please let our hiring team know if you need an accommodation at any point during the interview process. Information received relating to accommodation will be addressed confidentially. TO APPLY: Please submit a thoughtful cover letter and resume through our website. Note that applications without a cover letter will not be considered. We respectfully request no phone calls.

Ro is a direct-to-patient healthcare company with a mission of helping patients achieve their health goals by delivering the easiest, most effective care possible. Ro is the only company to offer nationwide telehealth, labs, and pharmacy services. This is enabled by Ro's vertically integrated platform that helps patients achieve their goals through a convenient, end-to-end healthcare experience spanning from diagnosis, to delivery of medication, to ongoing care. Since 2017, Ro has helped millions of patients, including one in every county in the United States, and in 98% of primary care deserts. Ro has been recognized as a Fortune Best Workplace in New York and Health Care for four consecutive years (2021-2024). In 2023, Ro was also named Best Workplace for Parents for the third year in a row. In 2022, Ro was listed as a CNBC Disruptor 50. We're looking for a Senior Executive Assistant to join our team at Ro! This is a great opportunity to grow your career in a rapidly scaling organization. The Senior Executive Assistant must be comfortable operating with a high sense of urgency in a fast-paced, ever-changing environment and will be an individual who takes ownership, looks for ways to optimize impact, and genuinely enjoys supporting others in order to make their lives easier, maximize productivity, and enable them to do their best work. What You'll Do: Manage and optimize calendars for one or more busy executives, including scheduling internal and external meetings, clearing conflicts, and preparing for the week ahead Be a liaison to internal and external stakeholders and provide timely follow-up on requests Understand Ro's business goals and their implications to our everyday work Assist with preparation for meetings (creating presentations, research, compiling information, etc) and coordinate any follow-up (sending documents, swag, scheduling follow-up meetings, etc) Manage various paperwork/documents/materials as needed Arrange travel, including transportation, lodging, and dining reservations Provide personal assistance as needed such as ordering lunch, booking appointments (doctor, dentist, etc), running errands, and placing personal orders (gifts, flowers, etc) Collaborate with other EA's to improve existing business operations Plan and execute team meetings, activities and events Manage special projects What You'll Bring to the Team: Bachelor's degree or relevant work experience in a fast-paced environment Experience managing several busy calendars and proficiency with Google G Suite (Docs, Drive, Calendar, Mail) Strong verbal, written, and interpersonal communication skills Extreme trustworthiness when handling sensitive, confidential information Excellent project management skills with the ability to prioritize and juggle multiple tasks Strong stakeholder management-you can effectively manage workload across multiple leaders with ease; you're not afraid to speak up if something is unclear, unrealistic, or you're experiencing roadblocks; you proactively develop systems for prioritization and communicating status A drive to identify and execute ways to add value, streamline, or improve Resourcefulness, confidence in decision making, and sound judgment Relentless attention to accuracy and detail A willingness and ability to be accessible when there is an urgent or sensitive matter which is sometimes after working hours or on the weekend We've Got You Covered: Full medical, dental, and vision insurance + OneMedical membership Healthcare and Dependent Care FSA 401(k) with company match Flexible PTO Wellbeing + Learning & Growth reimbursements Paid parental leave + Fertility benefits Pet insurance Student loan refinancing Virtual resources for mindfulness, counseling, and fitness We welcome qualified candidates of all races, creeds, genders, and sexuality to apply. The target base salary for this position ranges from $100,000 to $115,000, in addition to a competitive equity and benefits package (as applicable). When determining compensation, we analyze and carefully consider several factors, including location, job-related knowledge, skills and experience. These considerations may cause your compensation to vary. Ro recognizes the power of in-person collaboration, while supporting the flexibility to work anywhere in the United States. For our Ro'ers in the tri-state (NY) area, you will join us at HQ on Tuesdays and Thursdays. For those outside of the tri-state area, you will be able to join in-person collaborations throughout the year (i.e., during team on-sites). At Ro, we believe that our diverse perspectives are our biggest strengths - and that embracing them will create real change in healthcare. As an equal opportunity employer, we provide equal opportunity in all aspects of employment, including recruiting, hiring, compensation, training and promotion, termination, and any other terms and conditions of employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, familial status, age, disability and/or any other legally protected classification protected by federal, state, or local law. See our California Privacy Policy here.

JobID: 210685191 JobSchedule: Full time JobShift: Base Pay/Salary: New York,NY $41.11-$57.69 Join our dynamic Commercial & Investment Banking Global Payments team and showcase your exceptional strategic thinking skills. As a key player, you'll leverage your proven track record to build strong partnerships and enhance efficiency for executive leaders. If you're passionate about thriving in a fast-paced environment and seeking a rewarding challenge, this role is perfect for you. As a Senior Executive Assistant within Commercial & Investment Banking, you will support the activities of an executive leader, their teams, and members of the Commercial & Investment Banking Management Team. You will manage a demanding and dynamic calendar and international travel, ensuring efficient use of executives' time. You will interact with all levels of firmwide leadership and work closely with peers to ensure onsite support and backup coverage. Partnering with your executive and key stakeholders, you will track and organize deliverables, manage highly visible projects, plan complex client and market visits, organize small events and town halls, and prepare communications and presentations. Job responsibilities: * Act as a gatekeeper of all contact with the public, clients and staff coming through the executive's office * Manage extensive and complex calendars. * Facilitate interactions with executive-level clients and internal constituents across all lines of business, ensuring effective communication and collaboration. * Plan and lead complex market visits, internal and external event, large scale town halls, etc. * Create and modify PPT presentations and manage simple data needs in excel * Leverage AI technology tools such as LLM to drive meeting and communication efficiency. * Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, follow up on takeaways, coordination of guest speakers, and logistics. * Provide site support for local office requirements and partner with colleagues for backup and floor support. * Arrange and maintain extensive travel plans and itineraries for both international and domestic travel. * Drive team culture and collaboration activities. * Manage document storage and other deliverables as assigned Required qualifications, capabilities and skills: * Strong personal leadership, sound judgement, and ability to work independently and effectively in a demanding, changing environment. * At least five years of proven experience supporting executive leadership with large organizations. * Exceptional interpersonal and communication skills to interact with various executive level clients and internal constituents across all lines of businesses. * Exceptional travel planning skills and knowledge * Detailed and strong organizational and project management skills * Executive presence and ability to represent the firm professionally, internally and externally. * Demonstrated ability to plan and execute complex and large scale events. * Fluency in all Microsoft office products Preferred qualifications, Capabilities, and skills * Strong JPMorgan Chase institutional knowledge and proven ability to navigate the firm fluidly. * Experience leveraging technology to promote efficiency. * Background in a client facing sales and financial services environment.

Division: Fairfield Prep Department: President's Office Exempt/Non Exempt: Non Exempt Work Period: Full Year Reports to: Fairfield Prep President Supervision of Personnel: No Education: Bachelor's Degree required, with Master's Degree preferred in a related field. Experience: At least five years of experience in Executive or operational support of senior leadership in the educational or non-profit setting. Primary Purpose & Function: The Senior Executive Assistant to the President is a critical organizational and strategic support role in the President's Office of Fairfield Prep. Role & Responsibilities: Oversight of all administrative functions (organizing, planning, meeting calendaring, travel planning, reporting, board support) for the Fairfield Prep President, which includes a high-level administrative and strategic support, acting as a crucial liaison between the President and various stakeholders. Manage the President's calendar, scheduling appointments, and coordinating meetings, often involving complex schedules and multiple stakeholders. Serves as Executive Secretary to Prep's Board of Governors on behalf of the President (attends meetings, distributes minutes, serves as primary contact for board members to the administration). Performs a variety of administrative, coordinative, analytical, liaison, and office coordination functions to ensure optimal efficiencies and outcomes in the Office of the President. Acting as a liaison with faculty, staff, students, parents, and external stakeholders of Fairfield University and Fairfield Prep on behalf of the President. Takes point for coordinating all internal and external Presidential events with the Advancement Team. Curates institutional research and informational briefings to support day-to-day presidential operations. Prepares, edits, and proofreads correspondence, reports, presentations, and other documents with exceptional accuracy and attention to detail. Assisting with special projects, initiatives, and events, coordinating timelines, stakeholders, and deliverables with key stakeholders and the President's office. Coordinates and evaluates workflow of the President, and assures an efficient and timely process, with the highest standards of accuracy. Presents an exemplary professional front office for the President and manages a highly complex range of stakeholder interactions and demands on the President's calendar. Providing confidential and strategic support to the President on a wide range of matters Leverages AI and other emerging technologies to streamline efficiency in the President's office. Continually works to grow knowledge and professional expertise in the areas of Jesuit secondary education, strategic operations, and organizational maturity. Skills & Qualifications: ☒ Microsoft Office Skills ☒ Ability to Work within a Team ☒ Good Communication Skills ☒ Flexibility to Work Evenings & Weekends ☒ Well Organized ☒ Ability to Multi-Task ☒ Detail-Oriented ☒ Good Analytical Skills Demonstrated experience in project and process management. Exceptional written and verbal communication skills, including strong grammar, spelling, and proofreading abilities. Ability to identify and resolve issues, make sound judgments, and take initiative. High proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook and Microsoft Teams. Exceptionally strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Highest level of professionalism, integrity, and discretion. Commitment to Fairfield Prep's Jesuit, Catholic mission. Participate in the growth and development of Fairfield Prep, which includes: Being open to growth with the ability to adapt to change Promoting a courteous image as a representative of Fairfield Prep Participating & promoting the mission of Fairfield Prep Attending departmental and school meetings, school masses and retreats as requested Preforming efficiently in all work-related functions Promote safe and secure working conditions, which include: Notifying supervisor immediately of any unsafe working conditions Promoting the proper utilization of equipment and materials Perform other duties as related or dictated by responsibilities Duties May Be Changed and/or Added at any Time Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Category: Prep - Staff Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate. *Disclaimer The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice. All offers of employment are contingent upon a satisfactory background check. Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV . You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions: If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions: If you need to upload more than 5 documents, please either combine them to upload or email them to ****************

Job DescriptionDescriptionOverview The Administrative Assistant will provide administrative support to the Vice President of Branch Programs and Services. The incumbent will be responsible for calendar management, including scheduling meetings in collaboration with other Administrative Assistants and Coordinators across the library. Also, the incumbent will work very closely with the Vice President as well as the Directors and Associate Directors on special projects and other ad hoc projects. Some expectations for this role are that within 1 month, this person will: Meet and greet to build relationships with members of the Branch Programs and Services Department as well as other Administrative Assistants and Coordinators across the Library Begin training to use G-suite office: Gmail, Google Docs, Calendar, Spreadsheet, Forms, Presentation, and Workday. Attend monthly meetings to get acclimated with the directors and staff members of the department. 3 months, this person will: Built and worked in partnership with other administrative assistants and coordinators across the library Trained in and familiar with using database or project management software used at the library Meet with the staff members at the President's Office and other departments across the library. 6 months and beyond, this person will: Have completed training in the following areas: utilizing the calendar management in the office suites as well as composing documents Trained in managing purchasing and reimbursement transactions, generating expense reports, and other financial transactions Acclimated and familiar with the Lair and understand the nature of the department including the mission and purpose. Understanding the Administrative Assistant role, including the duties and responsibilities. Responsibilities Reporting to the Vice President of Branch Programs and Services, the Administrative Assistant will serve as the first point of contact for the VP's office and the entire office suite. Also, the Administrative Assistant will perform a wide range of administrative duties, including maintaining busy calendars, scheduling meetings, financial transactions, phone coverage, ensuring VP arrive to meetings on time, anticipating necessary background material, directions, and other items required for each activity on the schedule, make travel arrangements, and other perform related tasks: Here are the duties and responsibilities, not limited to Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation, and spelling Draft and distribute general e-mails to mass groups regarding departmental updates, guidelines and other pertinent information Coordinate the collection, compilation and distribution of various reports, forms and other documents Develop and maintain a robust user-friendly paperless filing system Serve as the recording secretary at various meetings Execute special ad hoc projects as needed Communicate and correspond clearly and efficiently with internal and external colleagues Assist in monitoring department budgets and expenses Manage purchasing, reimbursement, expense reports and other financial transactions for the VP's office Provide logistical and other support for department events Required Education, Experience & SkillsRequired Education & Certifications Bachelors degree and successfully demonstrated administrative experience; or an equivalent combination of education and experience Required Experience Minimum of 2 years experience working as an administrative assistant or related position (preferably in a public library, cultural organization, or non profit organization) Minimum of 2 years of experience of supporting an Vice President or Executive Director of an organization Required Skills Impeccable written and oral communication skills Excellent research writing, editing and proofreading skills Strong time management skills with the ability to handle multiple concurrent projects and assignments with a high degree of accuracy and attention to detail to meet deadlines in a high pressure environment with minimal supervision Must be flexible, proactive, resourceful and efficient with a high degree of professionalism and discretion Handle sensitive information with care and judgment Knowledge of educational programs, community relations and youth development Managerial/Supervisory Responsibilities N/A More...Core Values All team members are expected and encouraged to embody the NYPL Core Values: Be Helpful to patrons and colleagues Be Resourceful in solving problems Be Curious in all aspects of your work Be Welcoming and Inclusive Work Environment Office setting Public library setting Outdoors Physical Duties Limited physical effort is required Office setting Pre-Placement Physical Required? No Union/Non Union Non-Union FLSA Status Non-Exempt Schedule Schedule 9 am to 5 pm, Monday through Friday, some evenings and weekends as required

Qualifications Proficiency in Microsoft Word and Excel required. Must be customer service oriented with excellent communication skills. Ability to learn the department's computer systems for scheduling work orders and purchase orders. Ability to work in a fast-paced, deadline driven environment.

Join our dynamic Commercial & Investment Banking Global Payments team and showcase your exceptional strategic thinking skills. As a key player, you'll leverage your proven track record to build strong partnerships and enhance efficiency for executive leaders. If you're passionate about thriving in a fast-paced environment and seeking a rewarding challenge, this role is perfect for you. As a Senior Executive Assistant within Commercial & Investment Banking, you will support the activities of an executive leader, their teams, and members of the Commercial & Investment Banking Management Team. You will manage a demanding and dynamic calendar and international travel, ensuring efficient use of executives' time. You will interact with all levels of firmwide leadership and work closely with peers to ensure onsite support and backup coverage. Partnering with your executive and key stakeholders, you will track and organize deliverables, manage highly visible projects, plan complex client and market visits, organize small events and town halls, and prepare communications and presentations. Job responsibilities: Act as a gatekeeper of all contact with the public, clients and staff coming through the executive's office Manage extensive and complex calendars. Facilitate interactions with executive-level clients and internal constituents across all lines of business, ensuring effective communication and collaboration. Plan and lead complex market visits, internal and external event, large scale town halls, etc. Create and modify PPT presentations and manage simple data needs in excel Leverage AI technology tools such as LLM to drive meeting and communication efficiency. Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, follow up on takeaways, coordination of guest speakers, and logistics. Provide site support for local office requirements and partner with colleagues for backup and floor support. Arrange and maintain extensive travel plans and itineraries for both international and domestic travel. Drive team culture and collaboration activities. Manage document storage and other deliverables as assigned Required qualifications, capabilities and skills: Strong personal leadership, sound judgement, and ability to work independently and effectively in a demanding, changing environment. At least five years of proven experience supporting executive leadership with large organizations. Exceptional interpersonal and communication skills to interact with various executive level clients and internal constituents across all lines of businesses. Exceptional travel planning skills and knowledge Detailed and strong organizational and project management skills Executive presence and ability to represent the firm professionally, internally and externally. Demonstrated ability to plan and execute complex and large scale events. Fluency in all Microsoft office products Preferred qualifications, Capabilities, and skills Strong JPMorgan Chase institutional knowledge and proven ability to navigate the firm fluidly. Experience leveraging technology to promote efficiency. Background in a client facing sales and financial services environment.

About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title Administrative Assistant to the Vice President for Administration and Chief of Staff Position Number 899703 Position Category Administration School/Division Office of the President (division) Department Office of the President Full-Time or Part-Time Full-Time Description Reporting to the Vice President for Administration and Chief of Staff, the Administrative Assistant provides high-level administrative, logistical, and organizational support to the Vice President and to the Office of the President. The Administrative Assistant plays a key role in facilitating communication, coordinating Board of Trustees meetings and materials, and assisting with projects and events that advance Hofstra University's strategic priorities. This position requires exceptional attention to detail, professionalism, and the ability to manage multiple complex tasks in a fast-paced environment. The Administrative Assistant interacts regularly with trustees, senior administrators, faculty, staff, and external partners and must demonstrate discretion, proven ability to handle confidential information, sound judgment, and a high level of customer service. Responsibilities include, but are not limited to: Administrative Support for the Vice President for Administration and Chief of Staff * Provides direct administrative and logistical support to the Vice President for Administration and Planning and Chief of Staff, including managing the calendar, travel, correspondence, and meeting coordination. * Coordinates preparation, logistics and organization of materials for all meetings of the Board of Trustees and its committees, including scheduling, record keeping, and distribution of electronic and printed materials, ensuring timely delivery of materials and adherence to confidentiality and governance standards. * Assists in the preparation of briefings, reports, presentations, and communications. * Coordinates follow-up on initiatives, action items, and communications on behalf of the Vice President. * Maintains organized systems for managing confidential information and departmental records. * Assists with special projects and initiatives as assigned by the Vice President or the President. Office of the President Support * Provides high level customer service as front line reception in the Office of the President * Works collaboratively with staff in the Office of the President to support day-to-day operations. * Partners with other administrative assistants in the President's Office to ensure seamless coverage and coordination of schedules, travel and reimbursements, correspondence, and special projects. * Provides logistical and event support for University-wide and presidential events, including Commencement, Board functions, and campus celebrations. * Maintains effective communication and collaboration with administrative units across the University. Other Responsibilities * Performs related duties as assigned. Qualifications * Bachelor's degree required. * Minimum of three years of progressively responsible administrative experience, preferably in higher education. * Exceptional organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Excellent written and verbal communication skills. * Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. * Strong interpersonal skills and the ability to work effectively with diverse constituencies including trustees, administrators, faculty, and staff. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with new technologies and platforms. * Ability to work occasional evenings or weekends to support Board meetings and university events. Preferred Qualifications * Experience working in a senior administrative or executive office environment. * Prior experience supporting a governing board or executive leadership team. Special Instructions Deadline Open Until Filled Date Posted 10/24/2025 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range $75,000 - $80,000 Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. * Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.