Senior administrative assistant jobs in Baltimore, MD - 692 jobs

Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

We are seeking a highly organized, proactive, and detail-oriented person to join us in a unique and exciting role as an Executive Assistant providing support to the transactional partner group and resident in either our Washington, DC or New York office. This critical role requires a dynamic professional who thrives in a fast-paced environment and can manage a high volume of activity with precision and discretion. You will be in the middle of everything, from working with our clients, organizing internal meetings, and managing billing and financial data. Our ideal candidate is a reliable, resourceful, and trusted team player who consistently goes above and beyond to support the success of the team. Responsibilities and Duties: Partner Support Monitors and manages phone calls, emails, and correspondence with professionalism and urgency. Manages and coordinates schedules, arranges travel logistics, and updates calendars. Manages timekeeping, billing, and prepares expense reimbursements, including credit card expense reconciliation. Client Support Directs engagement with clients and external colleagues, including expert witnesses and co-counsel. Coordinates client matters, engagement letters, billing rates, statements, etc. Prepares and edits client correspondence. Maintains filing systems and projects manage action items. Provides onsite assistance during litigation. Practice Group Development Prepares presentations for speaking engagements and events. Coordinates planning calls and manages event deliverables, in conjunction with the Practice Group Director. Other Duties Serves as chief of staff in practice group. Assists in the coordination and planning of Firm related projects and events. Collaborates closely with the Human Resources Manager and other administrative business professionals to ensure seamless team operations. Participates in other activities as needed. Knowledge, Skills and Abilities: A four-year college degree is preferred but not required. Four to eight years of executive-level work experience supporting senior level leader(s). Strong executive management and secretarial skills including word processing, general office procedures, filing techniques, managing email, maintaining project calendars, organizing work, and working with a wide spectrum of individuals. Strong proofreading skills, organizational skills, grammar and attention to detail are essential. Confidential, respectful and attentive; able to work with individuals at all levels in the organization as well as clients. Able to work with limited direction and supervision. Handles diverse tasks, is a team player and internal/external liaison between the individuals being supported and the partnership, departments, staff, clients and vendors. Communicates accurately and professionally with internal and external clients and maintains total confidentiality in all matters. Manages a heavy workload with ability to prioritize projects and daily work to ensure timely completion of deliverables. High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, MS PowerPoint and Outlook are required. Knowledge of Aderant and iTimekeep desired but not required. This is a hybrid role and will require on-site presence 3-4 days per week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $85,000- $110,000 with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

LHH is partnering with a nonprofit organization to identify a highly skilled Senior Executive Assistant to provide high-level support to a top executive in a fast-paced, high-visibility environment. This is a temp-to-hire opportunity for a proactive, organized, and discreet professional who thrives on anticipating needs and keeping leadership ahead of the curve. The Senior Executive Assistant will serve as a trusted partner to the executive, collaborating closely with senior leadership, internal stakeholders, and external partners. This is a role for someone who enjoys variety, excels at problem-solving, and has a passion for mission-driven work. Schedule: Monday-Friday, 9:00 AM-6:00 PM, with occasional evening/weekend availability Work Model: Hybrid, 2 days onsite Temp-to-Hire | Hybrid | $40-$45/hr (temp) | Estimated Conversion: $85K-$95K Key Responsibilities Manage and prioritize a complex, high-volume calendar with multiple stakeholders Act as a liaison between internal teams and external partners, including board members, donors, and collaborators Provide hands-on support for meetings, events, and high-profile engagements Prepare schedules, agendas, briefing materials, and follow-ups Coordinate logistics for meetings, speaking engagements, and events Arrange domestic travel and accommodations Process expenses and maintain accurate financial records Draft correspondence and conduct research as needed Organize and maintain key documents and filing systems Support board meetings, including preparation and day-of coordination Assist with special projects and other duties as assigned Qualifications & Experience Bachelor's degree or equivalent experience 5+ years supporting senior or C-level executives preferred Exceptional written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office and comfort learning new systems Highly organized, with the ability to manage multiple priorities seamlessly Calm, adaptable, and solutions-oriented in a fast-paced environment Strong interpersonal skills with a service-oriented mindset Interest in or alignment with nonprofit or mission-driven work Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************

Who We Are Our purpose at CloudHQ is to provide flexible, efficient, and resilient data center solutions to businesses of all sizes. Our growing organization was founded by the pioneer of data center REITs. CloudHQ has state-of-the-art data center sites located on two Northern Virginia campuses, as well as London, Frankfurt, Paris, Milan, and São Paulo, and we anticipate exponential growth over the next several years both in the US and abroad. Our company's reach is expanded through our affiliate companies - Cloud Capital, Dalian Development, and WindHQ. What The Role Entails CloudHQ is seeking a highly polished and trusted Executive Assistant to provide strategic, high-impact administrative support to our Chief Financial Officer and Chief Operating Officer & President. This is a unique, dual-leader role designed for a professional who thrives at the intersection of precision, discretion, and influence. In this position, you'll do more than manage calendars and logistics, you'll connect executive priorities to flawless execution, enabling our leaders to focus on driving CloudHQ's continued growth and success. The ideal candidate is personable, masterfully organized, detail-driven, and confident in navigating competing priorities with sound judgment and absolute confidentiality. Success in this role requires urgency, anticipation, and exceptional customer service. What You Get to Do · Provide comprehensive executive support, including complex calendar management, travel coordination, meeting preparation, and expense reporting for both the CFO and COO · Anticipate executive needs by proactively managing priorities, deadlines, and follow-ups · Act as a trusted liaison between executives and internal/external stakeholders, exercising professionalism and confidentiality at all times · Prepare materials, presentations, and correspondence with a high level of accuracy and attention to detail · Provide high-level administrative and operational support, anticipating the needs of both the CFO and COO to facilitate efficient decision-making · Handle highly confidential financial and complex information with the utmost discretion · Assist with the creation of presentations and preparation of materials for board meetings, audits, investor calls, and other high-level communications Prepare, review, and deliver high-quality correspondence on behalf of the CFO and COO, ensuring clarity, accuracy, and professionalism Please Note: For any candidates advancing to the interview phase will be required to submit a professional writing sample. What You Bring to The Role A minimum of 10 years of professional experience as a high-level Executive Assistant Be detail-oriented, driven and a self-starter with a "hustle" attitude and the ability to operate independently and anticipate the needs of others Superior communication skills, both written and verbal Exceptional organizational skills with the ability to manage multiple competing priorities seamlessly A proactive, service-oriented mindset with a strong sense of urgency Advanced proficiency in Microsoft Office and other highly utilized software tools Possess an exceptional level of discretion and experience with handling highly sensitive financial and corporate information Superb judgment, a high degree of confidence, and the proven ability to work calmly under pressure You maintain a level of professional assertiveness, acting as a "gatekeeper" to protect the CFO and COO's time while ensuring seamless communication flow Our Ideal Candidate Will Also Possess · A bachelor's degree in business administration, communications, or a similarly related field of study What We Offer CloudHQ's people and culture are the most enriching aspects that make us a great place to work. We are strengthened by industry experts who bring extensive knowledge, skill, and experience; leaders who bring vision, innovation and commitment to our people; and an expanding team of individuals who believe in that vision and bring their best to support their customers and team. Our employees enjoy competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to closely impact and contribute to the growth of an exceptional organization. Equal Employment Opportunity CloudHQ is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.

IDR is seeking a Executive Assistant to join one of our top clients for an opportunity in Fort Meade, MD. This role supports senior military personnel with scheduling, coordination, and document management in a fast-paced environment. The organization specializes in command operations and requirements management. Position Overview for the Executive Assistant: Handle scheduling, interviews, and calendar coordination for senior military personnel. Assist with document management, requisitions, and distribution of supplies. Coordinate recruiting events and advertising within command spaces. Work closely with MS Office applications, particularly Word, Excel, PowerPoint, and Outlook. Onsite position requiring excellent organizational and communication skills. Requirements for the Executive Assistant: At least 2 years of experience in an executive support role. Well-versed in recruiting events and advertising in command environments. Excellent oral and written communication skills. Knowledgeable and experienced in working with common MS applications. Bachelor's degree required. $80,000-$85,391

Our client, the country's largest lending-exclusive financial company, is actively hiring an Executive Assistant to join their team in Baltimore, Maryland! This role is hybrid and 3x onsite a week *This is a 6-month W2 contract with benefits offered!* In this role, you serve as a strategic partner to the CTO, managing time, information flow, and logistics to ensure focus on high-impact priorities. You proactively coordinate calendars, travel, meetings, and cross-functional workflows, removing administrative friction and anticipating needs before they arise. Responsibilities: Manage the CTO's calendar and priorities as a strategic portfolio, proactively resolving conflicts and ensuring alignment with key business initiatives. Coordinate end-to-end travel, expenses, meetings, and leadership events, ensuring seamless execution and accurate follow-through. Act as a liaison with HR, Finance, and Procurement to drive administrative workflows, surface critical information, and move approvals forward efficiently. Requirements: 5+ years supporting senior or C-level executives. Skilled in Microsoft 365, Google Workspace, and Concur. Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.

Executive Assistant - Construction Industry: Building Construction / Skilled Trades Lead. Integrate. Transform. Our client-a respected, well-established contractor with over 100 years of proven success-is seeking a Executive Assistant to join their executive leadership team. Known for tackling complex projects and delivering excellence, this organization values integrity, collaboration, and long-term growth. Why This Role Matters As the Executive Assistant, you'll report directly to the President and play a pivotal role in shaping the company's administrative backbone. You'll lead and integrate critical functions-Business Management, HR, IT, Marketing, and Office Operations-to ensure operational efficiency and strategic alignment across the organization. This is an on-site leadership position designed for real-time collaboration with executives, staff, and partners. What You'll Do Provide schedule management Drive strategic leadership across all administrative departments. Partner with executives to set goals, monitor performance, and align operations with business objectives. Oversee policies, compliance, and risk management for a highly regulated industry. Optimize systems for efficiency, productivity, and growth. Manage insurance programs and ensure regulatory compliance. Collaborate with IT vendors to maintain secure, high-performing digital infrastructure. Represent the company at industry events to strengthen visibility and partnerships. What We're Looking For Education: Bachelor's in Business Administration or related field (Master's preferred). Experience: 10-15 years in senior administrative or operational leadership, ideally in construction. Proven success in strategic planning, organizational development, and system optimization. Strong financial acumen, risk management expertise, and leadership skills. Advanced proficiency in Microsoft Office and financial systems. What's in It for You Competitive base salary + bonus + profit-sharing Comprehensive health benefits (Medical, Dental, Vision) 401(k) with company match Life Insurance Generous PTO & Paid Holidays Ready to take the next step in your leadership career? Apply today or reach out for a confidential conversation. David O'Connor Managing Director Highland Consulting Group ************ DTO1698

The Ford Agency is now recruiting for a top-notch Executive Assistant with C-Suite support experience to support a busy Executive of a trade association located in downtown, DC. This is a busy role supporting a visible executive and is a great opportunity for an experienced EA with strong communication and project management skills. This is a hybrid role and an excellent environment with room for professional growth! Responsibilities Include: Maintain complex calendars and travel planning Prepare and proofread correspondence and other documents Plan and manage logistics for Board meetings and other leadership events Track email correspondence and identify key logistics Serve as Office Manager, ensuring smooth operations of the DC office Qualifications Include: 5 years' of demonstrated experience supporting C-Suite executives Expert Outlook scheduling skills, along with general MS Office proficiency Strong prioritization skills and the ability to anticipate and plan for scheduling disruptions Strong attention to detail, organization, and written and verbal communication skills Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients. To see more positions available through The Ford Agency, please check out our website at ********************

The Choice is seeking an Executive Assistant for our client- a youth advocacy coalition that is dedicated to ensuring DC children and youth grow up safe, resilient, powerful, and heard. This position will support the Executive Director. This organization is highly mission-driven and we are looking for someone who would truly thrive and enjoy working for their mission. Position type: This position is a newly created role in the organization. The Choice will be employing this position on a temporary basis. The organization would like to see if it is a good fit, and there could be potential for permanent hire in the future. In office requirements/schedule: The organization is hybrid and based in downtown DC. 2 days a week required in office (Either Tues/Wed or Tue/Thurs likely) Salary: this is an hourly role, $38 an hour Qualifications At least 5-7 years of experience supporting executives, preferably in a nonprofit, advocacy, or policy environment. Experienced in Google Suite highly preferred Strong scheduling skills are a must Polished written and verbal communication skills, with proven ability to draft professional correspondence and meeting notes. While not required, an interest and excitement to support the mission is highly preferred Key Responsibilities Manage the Executive's calendar, schedule, and local meeting travel, ensuring smooth daily operations. Screen, prioritize, and manage email correspondence on behalf of the Executive. Anticipate needs, draft responses, and ensure timely follow-up. Organize and coordinate meetings, including programmatic convenings, leadership team meetings, funder briefings, and external stakeholder engagements. Prepare briefing materials, agendas, and talking points. Attend meetings, arrange for transcripts and detailed notes, and track follow-up actions. Coordinate logistics for quarterly Board meetings and committee calls. Prepare and distribute board packets and materials in collaboration with senior leadership. Record and maintain official board minutes.

Ennoble Care is a respected provider of community-based primary, palliative, and hospice care services. Guided by the mission, "To Care Is An Honor," our team is dedicated to delivering exceptional care and support to patients and families. With licensed clinicians across New York, New Jersey, Maryland, DC, Virginia, Georgia, Oklahoma, and Kansas, Ennoble Care is committed to ensuring compassionate and high-quality care for those we serve. Position Summary The Executive Assistant provides high-level administrative support to the C-Suite team, with primary support to the Chief of Staff and CFO. This role is critical to keeping executives organized, informed, and focused on strategic priorities. The ideal candidate is proactive, highly organized, and comfortable managing multiple priorities in a fast-paced healthcare environment. You will serve as a trusted partner to leadership, handling sensitive information with discretion and ensuring seamless day-to-day operations. Key Responsibilities Calendar & Schedule Management • Manage complex calendars for multiple executives, prioritizing and scheduling meetings • Coordinate internal and external meetings, including room bookings and video conference setup • Anticipate scheduling conflicts and proactively resolve them • Prepare executives for meetings with agendas, briefing materials, and relevant documents Meeting Support & Follow-Up • Attend key meetings and take detailed notes • Track action items and follow up with responsible parties to ensure completion • Prepare meeting recaps and distribute to stakeholders • Maintain action item tracker and provide regular status updates to executives Travel & Expense Management • Book travel arrangements including flights, hotels, rental cars, and ground transportation • Prepare detailed travel itineraries • Process and reconcile expense reports in a timely manner • Ensure travel and expenses comply with company policies Communication & Correspondence • Draft, proofread, and edit emails, memos, and presentations on behalf of executives • Serve as a liaison between executives and internal/external stakeholders • Handle confidential and sensitive information with discretion • Screen and prioritize incoming communications Administrative Support • Prepare documents, reports, and presentations • Maintain organized filing systems (digital and physical) • Coordinate with other departments on cross-functional initiatives • Handle ad-hoc projects and requests as needed Office Reception (Arlington) • Serve as the welcoming presence at the front of the Arlington office • Greet visitors, clients, and vendors • Receive and manage packages and deliveries • Coordinate visitor access with building management • Maintain a professional and organized reception area Qualifications Required • 3+ years of experience as an Executive Assistant supporting senior leadership or C-Suite executives • Exceptional organizational skills and attention to detail • Strong written and verbal communication skills • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) • Experience managing complex calendars across multiple executives • Experience booking travel and processing expense reports • Ability to handle confidential information with discretion and professionalism • Proactive mindset with ability to anticipate needs and solve problems independently • Ability to work in-office in Arlington, VA Preferred • Experience at a management consulting firm (McKinsey, Bain, BCG, or similar) • Experience in healthcare, professional services, or fast-paced growth environments • Experience supporting multiple executives simultaneously • Familiarity with project management tools (Asana, Monday, etc.) • Experience with virtual meeting platforms (Zoom, Teams, Google Meet) • Notary public certification or willingness to obtain What Success Looks Like • Executives arrive at meetings prepared and on time • Action items from meetings are tracked and completed without reminders • Travel runs smoothly with no last-minute surprises • Expense reports are submitted accurately and on time • Executives can focus on strategic priorities because administrative operations run seamlessly What We Offer • Competitive salary • Comprehensive health, dental, and vision insurance • 401(k) with company match • Paid time off and holidays • Direct exposure to executive leadership and strategic decision-making • Opportunity to grow with a rapidly expanding healthcare organization How to Apply Interested candidates should submit a resume and cover letter highlighting their experience supporting senior executives, managing complex calendars, and handling travel and expense management.

The Executive Assistant (EA) provides comprehensive administrative, operational, and analytical support to the CEO. This role goes beyond traditional administrative functions, serving as a strategic partner who supports enterprise data initiatives, program performance oversight, and interagency coordination. The Executive Assistant ensures the CEO is equipped with the insights, documentation, and operational clarity needed to drive organizational outcomes, optimize resources, and execute mission objectives. The ideal candidate is exceptionally organized, highly analytical, and skilled in communication-capable of managing executive priorities while leading data-driven initiatives that enhance decision-making and organizational effectiveness. Key Responsibilities Executive Administrative Support Manage executive calendars, high-priority communications, meeting logistics, travel arrangements, and sensitive scheduling requirements. Prepare executive-level briefings, presentations, correspondence, decision packets, and meeting agendas. Screen and prioritize incoming communications, ensuring timely response and appropriate routing. Maintain organized digital records, files, compliance documentation, and mission-critical materials. Advanced Analytical & Data Initiative Support Lead enterprise data initiatives by developing, optimizing, and maintaining advanced analytical models, dashboards, and visualization tools that deliver actionable insights and support mission performance. Manage full lifecycle analytical projects-data collection, validation, interpretation, reporting, and implementation-ensuring results directly inform executive decision-making. Financial, Budget & Procurement Analysis Oversee budget and contract analytics through financial modeling, variance analysis, and performance tracking to assess spending efficiency, obligation rates, and program execution. Review procurement documentation (task orders, funding requests, contract modifications, interagency agreements) to ensure compliance, fiscal integrity, and alignment with executive and program goals. Operational Coordination & Program Support Coordinate across internal teams, contractors, and interagency partners to optimize data sharing, maintain information accuracy, and ensure alignment on program deliverables. Track program milestones, project timelines, and strategic initiatives to ensure executive visibility and prompt action where required. Support executives during high-priority meetings, interagency engagements, and mission-focused activities by compiling materials, capturing decisions, and managing follow-up actions. Communication & Stakeholder Engagement Draft, edit, and prepare polished executive correspondence, memos, policy summaries, and action items. Serve as a professional liaison between executive leadership and internal/external partners, ensuring consistent, accurate information flow. Support executive participation in boards, committees, interagency groups, and program reviews by preparing materials and synthesizing discussion outcomes. Team Leadership & Analytical Mentorship Provide guidance to junior analysts by establishing analytical standards, promoting methodological consistency, and supporting the development of high-quality deliverables. Foster a culture of continuous improvement by encouraging innovation, data accuracy, and best practices across analytical workflows. Required Qualifications 5+ years of experience as an Executive Assistant, Analyst, Program Coordinator, or similar role. Solid understanding of financial analysis, budgeting, procurement processes, and contract documentation. Excellent written and verbal communication skills with the ability to prepare high-quality executive documentation. Strong organizational skills, attention to detail, and ability to manage multiple priorities. Proficiency with productivity suites (Microsoft 365, Google Workspace) and analytical tools (Power BI, Tableau, Excel, etc.). Must possess an active Secret (or TS/SCI) security clearance or be eligible to obtain one. Preferred Qualifications Experience working in government, public-sector programs, aviation, emergency management, defense, or complex operational environments. Familiarity with procurement regulations, interagency agreements, or contract management processes. Experience mentoring junior staff or managing small analytical teams. Project management or data analytics certifications (PMP, CAP, Tableau, Power BI, etc.). This position does not offer relocation assistance; local candidates are preferred. Core Competencies Executive-level communication and professionalism Advanced analytical and problem-solving capabilities Strategic thinking and operational awareness High discretion and confidentiality Strong relationship management and collaboration skills Ability to perform under pressure and adapt to rapidly changing priorities

About Infinite : Infinite is a global technology solution provider headquartered in Rockville, MD. The company provides business technology solutions and product engineering services for telecom, hi-tech, healthcare, media & entertainment, insurance, banking & financial services, retail, public sector, travel and transport, and government. With the proprietary frameworks, platforms, accelerators, and domain experts, Infinite has been solving challenges for Fortune 1000 companies since 2001. Core service offerings include business transformation, digitalization, cloud services, application development management services, quality engineering and assurance, product/platform engineering, and infrastructure services. For more information, please visit ***************** Executive Assistant Location: Rockville, MD Job Summary We are looking for a highly organized, detail-driven, and proactive Executive Assistant to support our executive leadership team. This role demands excellence in managing administrative tasks such as calendar coordination, travel planning, meeting logistics, and confidential communications. The ideal candidate thrives in a fast-paced environment, communicates effectively, and handles sensitive information with utmost discretion. Key Responsibilities Coordinate complex calendars and schedule meetings across multiple time zones Organize domestic and international travel, including flights, lodging, transportation, and itineraries Prepare comprehensive travel briefs and ensure all necessary documents are ready Support meetings by preparing agendas, taking minutes, and tracking follow-ups Serve as a liaison between executives and internal/external stakeholders Handle confidential information with professionalism and discretion Draft, edit, and proofread emails, reports, and presentations Manage incoming communications and respond or redirect as appropriate Assist with personal administrative tasks (e.g., appointments, reservations) Process expense reports and reconcile corporate credit card transactions Monitor deadlines and ensure timely delivery of key tasks Qualifications Proven experience as an Executive Assistant, Personal Assistant, or similar role Proficiency in MS Office Suite and calendar tools (Google Calendar, Outlook) Strong background in coordinating complex travel arrangements Exceptional organizational and time-management skills Excellent verbal and written communication Ability to work independently and manage multiple priorities High level of discretion and confidentiality Bachelor's degree or equivalent experience preferred

Yutori Method™ is managing the recruitment for this role. This is a full-time, hybrid role based in Washington, DC. About The Company A modern luxury consumer services brand founded on the belief that self-care should be thoughtful, elevated, and human. Under the leadership of their Founder & CEO, the brand has grown into a trusted name known for its attention to detail, strong culture, and community-driven approach. Beyond the core business, the CEO is also expanding into writing, thought leadership, and new ventures-creating the need for a trusted assistant who can bring order, continuity, and calm across both professional and personal priorities. The Opportunity This is a highly personal Executive / Personal Assistant role supporting the CEO directly. You will serve as a true extension of the CEO-protecting her time, keeping priorities organized, and ensuring nothing important falls through the cracks so she can focus on her highest-impact work. Because this role sits at the intersection of business, creative work, and personal life, a high level of emotional intelligence, discretion, sound judgment, and personal chemistry is essential. This is not just about execution-it's about trust, anticipation, and being a steady, capable presence behind the scenes. Why This Role Is Exciting Work one-on-one with a founder-CEO in a role built on trust, autonomy, and long-term partnership Be the person who protects time, reduces cognitive load, and keeps everything running smoothly Support meaningful creative work, including writing and thought leadership Play a central role in organizing both business and life logistics Bring your strengths in organization, writing, systems, and communication to a role where they truly matter Join a brand rooted in care, culture, and intentional growth The Right Fit This role is ideal for someone who is genuinely excited about being the engine behind the scenes-supporting both business and personal priorities with equal care-and who understands how to move fluidly between the two while protecting non-negotiables like focus time, boundaries, and trust. You are someone who: Is deeply motivated by enabling a CEO to do her best work through organization, follow-through, and thoughtful time protection Leads with emotional intelligence, discretion, and professionalism, and values strong personal chemistry in close working relationships Is calm, proactive, and anticipates needs without constant direction Enjoys supporting creative work while staying highly organized and detail-oriented Is a strong written communicator and comfortable drafting, organizing, and refining content Is energized by managing thought leadership and personal brand efforts, including social media presence and content coordination Feels confident using modern tools to stay organized and efficient, including project management systems, scheduling platforms, documentation tools, and AI-powered workflows Enjoys building and maintaining clean systems, processes, and documentation that others can easily follow Is curious about or experienced with creative and media-related tools such as social media management platforms, podcast or video tools, and content workflows Is comfortable navigating technology day-to-day and helping keep systems organized and up to date Brings a global or multilingual perspective, with interest or experience in Spanish and/or Portuguese being a plus Is seeking a long-term, trusted role built on reliability, discretion, and consistency Job Responsibilities 1.Supporting the CEO Manage CEO's calendar, inbox, and priorities with a strong emphasis on time protection Act as a gatekeeper and point of contact, handling communications with discretion Coordinate travel, expenses, and day-to-day executive administration 2.Systems and Project Management Build and maintain simple systems for task tracking, projects, and follow-through Support major initiatives including product launches and strategic projects Document workflows and processes to ensure continuity and clarity 3.Personal Assistant Support Manage personal scheduling, logistics, errands, and life administration Coordinate hosting, social events, and personal commitments Support EO-related activities and board involvement 4.Thought Leadership and Personal Brand Protect writing and creative time through calendar blocking and accountability Support book projects through scheduling, research, and coordination Manage outreach, scheduling, and follow-up for speaking and brand opportunities Support social media posting, content organization, and coordination with vendors Requirements 2+ years in a personal or executive assistant role 3+ years of administrative and project management experience Valid driver's license and own car Must be authorized to work in the U.S. without sponsorship Logistics and Compensation Location: Washington, DC Work environment: hybrid, 3 days in office per week and 2 days flexible (remote or running errands) per week Hours: Monday-Friday, 9:00 AM - 5:00 PM EST (flexibility required) Start date: February 15, 2026 Salary: $75,000 - $90,000 Benefits: Comprehensive benefits package shared with finalists

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

We are seeking a highly organized, proactive, and detail-oriented person to join us in a unique and exciting role. As an Executive Assistant supporting multiple litigators, you will play a key role in managing the operations of a dynamic and fast-paced team. This critical role requires a dynamic professional who thrives in a fast-paced environment and can manage a high volume of activity with precision and discretion. You will be in the middle of everything, from working with our clients, organizing internal meetings, and managing billing and financial data. Our ideal candidate is a reliable, resourceful, and trusted team player who consistently goes above and beyond to support the success of the Litigation team. Responsibilities and Duties: Partner Support Monitors and manages phone calls, emails, and correspondence with professionalism and urgency. Manages and coordinates schedules, arranges travel logistics, and updates calendars. Manages timekeeping, billing, and prepares expense reimbursements, including credit card expense reconciliation. Prepares presentations for speaking engagements and events. Client Support Directs engagement with clients and external colleagues, including expert witnesses and co-counsel. Coordinates client matters, engagement letters, billing rates, statements, etc. Prepares and edits client correspondence. Maintains filing systems and projects, manage action items. Other Duties Handles e-filing in district and state court systems. Coordinates and assists with trial preparation including depositions, discovery, trial binders and working with various vendors. Prepares Client/Matter Information Memorandum (“CIM”) conflicts check emails as well as CIM forms to be submitted to the Records. Participate in other activities as needed. Knowledge, Skills and Abilities: A four-year college degree is preferred but not required. Eight to ten years of executive-level work experience supporting senior level leader(s) in a legal department within a similarly sized, multi-office professional services organization. Litigation experience is required. Strong executive management and administrative skills include word processing, general office procedures, filing techniques, managing email, maintaining project calendars, organizing work, and working with a wide spectrum of individuals. Strong proofreading skills, organizational skills, grammar and attention to detail are essential. Confidential, respectful and attentive; able to work with individuals at all levels in the organization as well as clients. Able to work with limited direction and supervision. Handles diverse tasks, is a team player and internal/external liaison between the individuals being supported and the partnership, departments, personnel, clients and vendors. Communicates accurately and professionally with internal and external clients and maintains total confidentiality in all matters. Manages a heavy workload with ability to prioritize projects and daily work to ensure timely completion of deliverables. High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, MS PowerPoint and Outlook are required. Knowledge of Aderant and iTimekeep desired but not required. This is a hybrid role and will require on-site presence 3-4 days per week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $85,000- $110,000 with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

Executive Assistant to Senior Leader Temp-to-Hire | Hybrid | Washington, DC LHH is partnering with a nonprofit organization to identify a highly skilled Executive Assistant to support a top executive in a fast-paced, high-visibility environment. This is a temp-to-hire opportunity. This role requires exceptional judgment, discretion, and the ability to anticipate needs several steps ahead. The Executive Assistant will serve as a trusted partner to the executive and collaborate closely with senior leadership and internal stakeholders. Schedule: Monday-Friday, 9:00 AM-6:00 PM, with occasional evening/weekend availability Work Model: Hybrid Compensation $32-45 per hour (temp) Estimated conversion salary: $80,000-$90,000, depending on experience Key Responsibilities Manage and prioritize a high-volume, complex calendar Act as a liaison between internal teams and external stakeholders (e.g., board members, donors, partners) Provide hands-on support during meetings, events, and engagements Prepare daily and weekly schedules, agendas, and briefing materials Coordinate logistics for meetings, speaking engagements, and events Arrange domestic travel and accommodations Process expenses and maintain accurate records Draft correspondence and conduct research as needed Manage document organization and filing Support board meetings, including preparation and day-of coordination Assist with special projects and other duties as assigned Qualifications & Experience Bachelor's degree or equivalent experience 5+ years of experience supporting a senior or C-level executive preferred Strong written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office and comfort learning new systems Exceptionally organized with the ability to manage multiple priorities Calm, adaptable, and solutions-oriented in a fast-paced environment Strong interpersonal skills with a service-oriented mindset Interest in or alignment with nonprofit or mission-driven work Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************

Yutori Method™ is managing the recruitment for this role. This is a full-time, hybrid role based in Washington, DC. About The Company A modern luxury consumer services brand founded on the belief that self-care should be thoughtful, elevated, and human. Under the leadership of their Founder & CEO, the brand has grown into a trusted name known for its attention to detail, strong culture, and community-driven approach. Beyond the core business, the CEO is also expanding into writing, thought leadership, and new ventures-creating the need for a trusted assistant who can bring order, continuity, and calm across both professional and personal priorities. The Opportunity This is a highly personal Executive / Personal Assistant role supporting the CEO directly. You will serve as a true extension of the CEO-protecting her time, keeping priorities organized, and ensuring nothing important falls through the cracks so she can focus on her highest-impact work. Because this role sits at the intersection of business, creative work, and personal life, a high level of emotional intelligence, discretion, sound judgment, and personal chemistry is essential. This is not just about execution-it's about trust, anticipation, and being a steady, capable presence behind the scenes. Why This Role Is Exciting Work one-on-one with a founder-CEO in a role built on trust, autonomy, and long-term partnership Be the person who protects time, reduces cognitive load, and keeps everything running smoothly Support meaningful creative work, including writing and thought leadership Play a central role in organizing both business and life logistics Bring your strengths in organization, writing, systems, and communication to a role where they truly matter Join a brand rooted in care, culture, and intentional growth The Right Fit This role is ideal for someone who is genuinely excited about being the engine behind the scenes-supporting both business and personal priorities with equal care-and who understands how to move fluidly between the two while protecting non-negotiables like focus time, boundaries, and trust. You are someone who: Is deeply motivated by enabling a CEO to do her best work through organization, follow-through, and thoughtful time protection Leads with emotional intelligence, discretion, and professionalism, and values strong personal chemistry in close working relationships Is calm, proactive, and anticipates needs without constant direction Enjoys supporting creative work while staying highly organized and detail-oriented Is a strong written communicator and comfortable drafting, organizing, and refining content Is energized by managing thought leadership and personal brand efforts, including social media presence and content coordination Feels confident using modern tools to stay organized and efficient, including project management systems, scheduling platforms, documentation tools, and AI-powered workflows Enjoys building and maintaining clean systems, processes, and documentation that others can easily follow Is curious about or experienced with creative and media-related tools such as social media management platforms, podcast or video tools, and content workflows Is comfortable navigating technology day-to-day and helping keep systems organized and up to date Brings a global or multilingual perspective, with interest or experience in Spanish and/or Portuguese being a plus Is seeking a long-term, trusted role built on reliability, discretion, and consistency Job Responsibilities 1.Supporting the CEO Manage CEO's calendar, inbox, and priorities with a strong emphasis on time protection Act as a gatekeeper and point of contact, handling communications with discretion Coordinate travel, expenses, and day-to-day executive administration 2.Systems and Project Management Build and maintain simple systems for task tracking, projects, and follow-through Support major initiatives including product launches and strategic projects Document workflows and processes to ensure continuity and clarity 3.Personal Assistant Support Manage personal scheduling, logistics, errands, and life administration Coordinate hosting, social events, and personal commitments Support EO-related activities and board involvement 4.Thought Leadership and Personal Brand Protect writing and creative time through calendar blocking and accountability Support book projects through scheduling, research, and coordination Manage outreach, scheduling, and follow-up for speaking and brand opportunities Support social media posting, content organization, and coordination with vendors Requirements 2+ years in a personal or executive assistant role 3+ years of administrative and project management experience Valid driver's license and own car Must be authorized to work in the U.S. without sponsorship Logistics and Compensation Location: Washington, DC Work environment: hybrid, 3 days in office per week and 2 days flexible (remote or running errands) per week Hours: Monday-Friday, 9:00 AM - 5:00 PM EST (flexibility required) Start date: February 15, 2026 Salary: $75,000 - $90,000 Benefits: Comprehensive benefits package shared with finalists

Job Title: Executive Assistant / Office Manager Employment Type: Contract About the Organization: Join a respected and mission-driven organization known for its commitment to service and community. This role offers a unique opportunity to support leadership and operations in a dynamic and purpose-filled environment. Position Summary: We are seeking a highly organized and proactive Executive Assistant / Office Manager to provide comprehensive administrative and operational support. This individual will play a key role in managing schedules, coordinating meetings and events, and ensuring smooth day-to-day office operations. Key Responsibilities: Executive Support Manage complex calendars and scheduling for senior leadership Coordinate travel arrangements and prepare itineraries Draft, proofread, and manage correspondence and communications Office Management Oversee general office operations including supplies, vendors, and facilities Serve as point of contact for internal and external stakeholders Maintain organized filing systems and records Event Coordination Plan and execute internal meetings, retreats, and special events Handle logistics including venue booking, catering, and materials Support event communications and follow-up Administrative Duties Prepare reports, presentations, and meeting agendas Track deadlines and assist with project coordination Support onboarding and HR-related tasks as needed Qualifications: Proven experience as an Executive Assistant, Office Manager, or similar role Exceptional organizational and time management skills Strong written and verbal communication abilities High level of discretion and professionalism Proficiency in Microsoft Office Suite and scheduling tools Familiarity with Catholic values and culture is a plus Additional Details: This is a contract role with an immediate start date Hourly rate is $22-26/hour, commensurate with experience Flexibility and adaptability are key in this fast-paced environment Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance